Scottish Labour Party Conference 2025 CLPs and Affiliate Guide

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SCOTTISH LABOUR PARTY ANNUAL CONFERENCE

Scottish Event Campus (SEC), Glasgow Friday 21 - Sunday 23 February

CONTENTS

Conference Information 3 Accreditation form 5

Appointment of Delegates 6 Members & Ex-Officios 7 Motions 8

Writing a Motion 9

Conference Arrangements Committee nominations 11 Keir Hardie Awards nominations 11

Hosting a Fringe Meeting 12 Advertise 13

Sponsorship 14

Exhibiting at Conference 16 INFORMATION FOR AFFILIATES | 2

CONFERENCE INFORMATION Applying Online

The quickest and easiest way to attend conference is to apply online using the links below.

Apply online at: https://labevents.org/sc25delegate https://labevents.org/sc25exofficio

https://labevents.org/sc25member https://labevents.org/sc25enabler

Accreditation

All delegates and members can apply online. Please note that you will be required to upload a jpeg photograph. Organisations whose delegates apply online will be contacted after the closing date to verify their delegation. If applying by post, all applications must include a completed Accreditation and Application form.

Payment

All applications must be paid for by credit card, cheque or cash. We do not offer the option for applications to be invoiced.

If you require a receipt for your application, please click on the VAT receipt link after you have submitted your payment to download one. If you have any queries please contact Conference Services on 0141 572 6900 or email scotconference@labour.org.uk

Once you have applied for conference

Your application will be processed and you will receive a confirmation email.

Your conference pass along with the Conference Guide and Agenda will be dispatched to your home address in late February. If we have any queries with your application, we will contact you directly.

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Disabilities

To ensure that all members and visitors are able to participate fully during conference we would appreciate prior notice of disabilities or impairments.

Please complete the disability requirement section during the application process or if you wish to discuss your requirements please contact us on 0141 572 6900 or email scotconference@labour.org.uk Anyone accompanying as an enabler must also apply to attend conference at https://labevents.org/sc25enabler

Stewarding

Stewarding can be a rewarding and fun experience. Our stewards play a very important role in the smooth running of conference. Training is provided prior to the event as well as a tour of the venue and a briefing on the running of conference.

To apply as a Steward visit https://labevents.org/sc25steward If you would like more information on Stewarding please contact scotconference@labour.org.uk

Deadlines / Late Accreditation

Please ensure that all delegates have applied before 17 January 2025, as this will guarantee that they receive their conference pass before the event.

Late accreditation will be available during conference, please visit our website the week before conference for further details.

Crèche

Requests for a crèche place can be made at https://labevents.org/sc25member Requests must be received before 3 January 2025.

Obituaries

CLPs and Affiliated Organisations are invited to submit names of party members who have passed away recently whose name you would like included in our Annual Report. Please email details to scotconference@labour.org.uk before 17 January 2025.

Statement on donations to political parties

Donations from individuals, companies and other organisations to political parties, including sponsorship, are regulated by the Political Parties Elections and Referendums Act 2000 and the Companies Acts 1985 and 2006.

For further information please call 0141 572 6900.

Privacy policy For further information please email scotconference@labour.org.uk Further Information General Enquiries: scotconference@labour.org.uk

Exhibitions: ann@kennedyeventsconsultancy.com

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ACCREDITATION FORM Please indicate the pass you are applying for Delegate

Ex-Officio

Delegate

Steward

Enabler*

Crèche Request

* Please state the name of the person you are assisting

Signature

Please complete all sections of the application below TITLE

SUFFIX

SURNAME

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FORNAME

MEMBERSHIP NO. (If Applicable)

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HOME ADDRESS (Including postcode)

 HOME TELEPHONE

MOBILE

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DATE OF BIRTH

NATIONALITY

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TOWN AND COUNTRY OF BIRTH

 EMAIL

 CLP (If applicable)

ORGANISATION YOU ARE REPRESENTING

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ADDRESS OF ORGANISATION (Including postcode)

 Photo

Please attach a colour passport style photo if this is your first time attending a Scottish Labour or UK Labour conference.

PLEASE ATTACH PASSPORT STYLE PHOTO HERE Or send JPG phone to: scotconference @labour.org.uk

Disabilities

Please indicate if you have any disabilities that you require assistance with.

Please Note

The completion and submission of this application does not confer any right upon the applicant to attend the Conference, and the Scottish Labour Party reserves the right to refuse admission without giving a reason.

Please return completed form and relevant application form to

Conference Services, Scottish Labour Party, Donald Dewar House, 139-141 Norfolk Street, Glasgow, G5 9EA

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APPOINTMENT OF DELEGATES Constituency Labour Parties

May appoint two delegates for the first 500 individual members and one for each additional 500 or part thereof whom 2024 affiliation fees have been paid (31 December 2024).

Constituency Labour Parties may appoint one additional youth delegate who must be under 27 years of age on 21 February 2025.

Affiliated Trade Unions, Socialist Societies & the Scottish Co-operative Party

May appoint one delegate for each 1,000 members or part thereof on whom 2024 affiliation fees have been paid (31 December 2024).

One additional youth delegate may be appointed who must be under 27 years of age by 21 February 2025.

Delegates Appointed

Please note that delegations from CLPs must include at least 50% women’s representation i.e. of the two delegates, at least one must be female.

In addition, Trade Unions will be required to have women delegates in proportion to their women’s affiliated membership

Costs

Delegates £75 Youth, Scottish Young Labour, SALC & SLWC Delegates £40

Additional information

No delegate can represent more than one organisation.

Delegates appointed to attend Conference must:

(a) Be bona fide members or paid permanent officials of the organisation appointing them.

(b) If appointed by local Labour Party organisations, be resident in the area they represent or registered as Parliamentary or Local Government Electors therein, except in the case of members of the Parliamentary Labour Party.

The submission of a delegate’s name will be taken as a guarantee that the Secretary of the submitting organisation is satisfied that the delegate is eligible. Please note the delegation will only be accepted where the quota rule has been applied.

To apply online visit: https://labevents.org/sc25delegate

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MEMBERS All members of the Scottish Labour Party are invited to Conference 2025.

Applications can be made online or by completing the Accreditation Form enclosed.

Cost

Members Weekend pass £45 / £25* Members Day pass £25 / £15* Keir Hardie Club Members 2 free passes Donald Dewar Club Members 2 free passes Children 14 or under free *reduced rate (unwaged, senior, young members 26 or under)

Application

Online: https://labevents.org/sc25member Post: send completed Accreditation form and payment to Scottish Labour, Donald Dewar House, 139-141 Norfolk Street, Glasgow, G5 9EA

EX-OFFICIOS The following members are eligible to attend conference as Ex-Officio delegates:

Cost

MSPs & MP £85 Councillors £45 / £25* Members of the SEC £45 / £25* Scottish members of the NEC & NPF £45 / £22* Scottish Peers £85 *reduced rate (unwaged, senior, young members 26 or under)

Application

Online: https://labevents.org/sc25exofficio Post: send completed Accreditation form and payment to Scottish Labour, Donald Dewar House, 139-141 Norfolk Street, Glasgow, G5 9EA

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MOTIONS Motions

Constituency Labour Parties and Affiliated Organisations may submit one motion by 12noon on Monday 27 January 2025.

The Conference Arrangements Committee (CAC) will meet prior to Conference to consider all motions submitted against the following criteria: •

Be on one subject

•

Be not considered by the CAC as an organisational matter or constitutional amendment

•

Be no more than 250 words in length

The CAC will determine whether motions meet the criteria and timetable them for debate.

Compositing Often motions received are on the same topic. When this occurs a meeting will be held between the relevant submitting organisations prior to conference to discuss and agree a single motion to be presented.

Note CLPs and Affiliated Organisations may submit a constitutional amendment to the Rules and Standing Orders in lieu of a contemporary motion. Please email amendment to scotconference@labour.org.uk

Emergency Motions

Constituency Labour Parties and Affiliated Organisations may submit one Emergency motion by 12noon on Thursday 20 February 2025.

Emergency motions must deal with a matter that has arisen after the Motion deadline of the 27 January 2025.

Note Emergency Motions should follow the same criteria as Motions.

Submitting a motion

Motions must not exceed 250 words.

Email: scotconference@labour.org.uk

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WRITING A MOTION Motions should be written as concisely as possible.

Facts, figures and dates are important but should be kept to a minimum.

Please state references to reports, White Papers, draft bills etc if applicable.

The policy recommendations are the most important part of the motion and the part you should give most thought to. When writing your policy recommendations it is better to stick to a few substantial points.

Remember that motions must deal with one subject matter only.

Structuring a Motion

To assist you with the structure of your motion, you may wish to follow the following template: •

The first section should describe the issue being addressed by the motion, using words such as Conference “notes”, “is concerned by”, “asks”, “regrets” etc.

•

The motion should then highlight Scottish Labour’s principles or policies that will contribute to the solution, using words such as “believes”, “reaffirms”, recognises”, “declares” etc

•

The motion should then conclude with recommended policy proposals to take forward, using words such as Conference “calls for”, “asks for”, “recommends that” etc.

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Sample Motion

Below is motion previously submitted as reference of good practice.

ASLEF - Protecting Scotland’s rail services Conference regrets the Scottish government’s ongoing commitment to the private ownership of rail which has had disastrous consequences for Scotland’s passengers and taxpayers since the franchise was renewed in April 2015.

Congress condemns the truly abysmal performance of the Dutch owned Scotrail operator Abellio which has caused chaos for millions of passengers by failing to meet the required standards and service levels notwithstanding the appointment of a new managing director on January 23rd 2017.

Conference notes that in 2015-2016 Abellio Scotrail was the most heavily subsidised rail operator in the UK and received public funding of £293 million or 10.2p per passenger kilometre. It further deplores the claim made in parent company NS Rail’s 2015 annual report that it made a profit of £1million a month from Scotrail on a ‘limited investment’ all of which benefits commuters in Holland.

Conference restates its belief that the railway in Scotland must be publicly owned with surpluses being used to reduce subsidy and fares and to increase investment in the network.

Following the Scottish government’s ongoing failure to effectively enforce the terms of the Scotrail contract, Conference calls on Scottish Labour to campaign for the cancellation of the franchise at the earliest opportunity. Conference believes rail services must be placed under a system of public control and public accountability which puts passengers and the taxpayer ahead of foreign interests or shareholders.

Additional guidance

If you require additional guidance on writing a motion please contact us on 0141 572 6900 or email scotconference@labour.org.

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CONFERENCE ARRANGEMENTS COMMITTEE The Conference Arrangements Committee (CAC) is the independent guarantor of conference, ensuring that the integrity of the policy-making process is upheld and conference’s authority is maintained.

The CAC consists of 5 members. Three members, at least one of whom shall be a woman, shall be elected by conference as a whole and two, at least one of whom shall be a woman will be elected by the CLP section.

Each CLP is invited to nominate one delegate for a seat. This year we are electing the two members for the CLP section.

Note that the affiliate section does not require nominations this year If required, a ballot will take place at conference to elect members.

Submission:

Email: scotconference@labour.org.uk Closing date: 27 January 2025 at 12noon.

Note: No person shall be eligible for the CAC if they are a member of the SEC.

KEIR HARDIE AWARDS Each Constituency Labour Party and Affiliated Organisation is invited to make nominations for best practice under the following headings: 1.

2.

3.

4.

5.

6.

Outstanding Campaigner Social Media Campaigner Community engagement Membership engagement and development CLP of the year Workplace engagement and working with trade unions

Submission

A 100 word nomination statement should be submitted to: Email: scotconference@labour.org.uk Closing date: 17 January 2025 at 12 noon

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HOSTING A FRINGE Image TBC

Hosting a fringe meeting at conference is a great opportunity to reach a wide and politically engaged audience with a variety of delegates, elected politicians and commercial visitors in attendance.

Conference provides a forum for lively and dynamic discussions on a range of topics.

Fringe hosts set the topic for discussion and are free to invite speakers from within the Scottish Labour Party, or externally.

Fringe meetings are held at breakfast, over the lunch break and at the end of each day of conference. Hosts are able to provide catering, organised through the venue, for guests attending.

What’s included?

• • • • •

Fringe listing in our Conference Guide, distributed to everyone attending Conference.

Listing on the Scottish Labour Conference website.

Four or more complimentary Commercial Visitor weekend passes, depending on package.

AV and on-site support service from a member of Labour Party staff.

An opportunity to include a full or half-page advert in your package at a reduced price.

If you are organising a fringe outwith the conference venue, we offer advertising in the conference guide at competitive rates.

To discuss Fringe options Email: jack_brydon@labour.org.uk

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ADVERTISE Advertising your event at conference is a great way to ensure as many people know about it as possible and that there is a good turn out on the day. It is also a great way to simply publicise your organisation to a politically engaged audience.

Our Conference Guide is sent to everyone attending conference with details of all the fringe events, debates and exhibitions. It is without doubt the best way to have your event publicised at conference.

In addition to advertising in the Conference Guide, we also offer social media advertising to highlight your event to all conference attendees.

Advertising Costs Inside Front Cover, full page

£720 + vat

Inside Back Cover, full page

£640 + vat

Full Page

£600 + vat

Half Page

£400 + vat

Double Page Spread

£900 + vat

To discuss Advertising options: Email scotconference@labour.org.uk

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SPONSORSHIP Sponsoring one of our premier receptions at conference will provide your organisation with a unique opportunity to meet a wide range of people from across the Scottish Labour Party, including delegates, members of major affiliates, and elected politicians.

Sponsorship Package includes: •

Branded signage within the room (provided by sponsor).

•

Option for sponsor to make a brief speech during proceedings.

• • • • •

Message of thanks to sponsor.

Option to place literature/products within the room.

Full colour advert in conference programme.

4 or more Commercial Visitor weekend passes for Conference, depending on package

The Scottish Labour Party will provide buffet and drinks for attendees.

We have various sponsorship opportunities available including those listed below: Welcome Reception

Round off the first day of Conference in style for this early evening reception. The event will be attended by senior Labour politicians who will take the opportunity to thank organisations for their involvement with conference, sum up day one and highlight what everyone can look forward to for the remainder of Conference.

Media Reception

All media registered for Conference are invited to attend this popular, well attended evening reception. The event will be attended by the Leader and Deputy Leader of the Scottish Labour Party and other senior Labour politicians.

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Exhibitors & Fringe Hosts Reception

All exhibitors, stall holders and fringe hosts are invited to this early evening reception. The event will be attended by senior Labour politicians who will take the opportunity to thank organisations for their involvement with Conference.

Conference Disco

All passholders are invited to this staple of the conference calendar. The event will be attended by senior Labour politicians and is a key event for socialising with members from across the party.

Local Government Reception

All Scottish Labour councillors are invited to this reception. The event will be attended by the Leader of the Scottish Labour Party and other senior Labour politicians.

Lounges

Our lounge spaces in the exhibition hall are an opportunity to have a private space that can be used by you, your clients, and our elected officials.

To discuss all sponsorship options available: email bernadette_gray@labour.org.uk

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EXHIBITING AT CONFERENCE Conference is much more than a forum for delegates; it provides an exciting place for a whole host of people to meet and discuss the party’s policies, attend fringe events, network and influence political thinking.

Organisations and visitors will have a wide range of opportunities to take part in this conference, ranging from exhibiting to hosting a reception, fringe or sponsoring an event.

The exhibition is an integral part of conference and is an ideal forum to exhibit and promote your organisation.

Stands will be located in the venue and will be available in a variety of sizes and costs to suit all budgets and organisational needs.

Each stand includes 6 exhibitor passes, an entry in the Conference Guide and VIPs exhibition tours with a complimentary set of images.

To discuss Exhibiting at conference: Please email ann@kennedyeventsconsultancy.com

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Promoted by the Scottish Labour Party at Donald Dewar House, 139-141 Norfolk Street, Glasgow, G5 9EA