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Guide to Boarding Scotch College

In compliance with Child Safe Legislation and a commitment to provide an environment of safety where all children and young people can thrive and realise their potential, Scotch College has acted to ensure that the well-being of all boys is given the highest priority. All our policies can be found on the Scotch website.

Scotch College | Guide to Boarding

Contents From the Director of Boarding Introduction

Academic Assistance

Money Requirements

Facilities Travel

Recreation

2 3 3 3

4 4

Weekday and weekend activities

Kitchenette

Meals

Term transitions 10 Medical

Behaviour

A day in the life of a boarder Safety

Leave procedures Insurance Clothing

The Hill contact details Campus map

14 14

20 21

From the Director of Boarding The Hill is a relational community, and the benefits of Scotch Boarding mirror those of an engaged life. Time together in an intimate, secure, diverse environment enables boys to develop an understanding of the ways in which people interact, as they come to appreciate how the world came to be as it is, and how it might be made better. By learning not to take themselves too seriously, boys get to see the good in others, while reflecting on their lives as members of a community teaches them to be slow to judge. Through the need to gain consensus, boys learn that good ideas only progress with collaboration, while observation of the best in others encourages them to set high standards in all they take on. Importantly, in this dynamic, connected world, exposure to the generosity of those around them helps boys to begin to understand the beauty that lies within, establishing strong foundations for the journey ahead. In addition to supervised study routines and rostered academic support from staff, in the spirit of their age, Scotch boarders share, critique and refine ideas across age levels and between the three boarding houses.

Scotch College | Guide to Boarding

Healthy competition comes in many forms, not least in each round of house contests for the coveted Wedderburn Cup. And, with the school campus as their backyard, our boarders can take advantage of Scotch’s wonderful facilities. Supervised outings provide ready access to the school’s bush and beach campuses, to all that is on offer in the city of Melbourne, and to a broad range of organised external activities. Scotch boarders access a high-quality education and immerse themselves in the vast array of opportunities the school offers. They permeate every class, sporting team, musical group, drama cast and activity. Through their character and diversity, Scotch boarders have contributed immeasurably to the school’s values, character and successes, while ensuring Scotch’s reach and influence extend beyond the Hawthorn campus. Scotch boarders leave school well-equipped and ready to grasp the opportunities of their age. They know that however it might be presented, the building block of successful communities, businesses, enterprises, friendships and families is not binary code, but people.

Mr Lawson Waser

Introduction

Facilities

On the Hill, the boarders live in one of three separate boarding houses:

Bedrooms and studies

ዣ School House

ዣ McMeckan House

ዣ Arthur Robinson House The houses are under the direction of a Head of House, who is a member of the teaching staff and resides in the house with their family. They are assisted by a Deputy Head of House. At least two other staff members also reside in each house, with additional staff living nearby in flats and houses with their families. The Matron or House Manager looks after laundry, sewing and general housekeeping. Overall responsibility for the Hill rests with the Director of Boarding, who meets regularly with the Heads of Houses. In all, there are about 20 members of staff providing care and encouragement to boarders.

Academic Assistance Homework (known as ‘Prep’) is supervised in the evenings by the Person on Duty, assisted by senior students and a senior staff member, providing an active and approachable presence within each house. Help is never far away – whether from a staff member, an older boy, or a student in the same year level. There is a structured approach to Prep that provides boys with the tools to perform to the best of their ability. Additional tuition is available to boarders most evenings, with specialist teachers in Mathematics and English on hand to provide support. Assistance with study skills is also offered, and boarding staff spend time in the evenings offering help in their subject areas.

In Years 7 to 10, boys sleep in dormitory groups of up to four, with the numbers in each dormitory reducing as they progress through the school. Generally, boys share rooms with other boys from the same year level, with great care taken by the Head of House when allocating rooms. On occasion, a boy may be required to room with a boy from a higher or lower year level; however, this will only occur in consultation with the Director of Boarding and families of the boys involved. Boys in Years 7 to 10 complete their homework in the Prep Room, supervised by staff. Year 11 boys share rooms of two or three, and have their own bedroom and desk area divided off from their roommates. Year 12 students have their own separate study bedrooms.

Music practice rooms

Many boarders learn musical instruments. The school’s practice rooms, located in the boarding houses and the nearby music school, are available for their use. There is also a modern piano in each house for boys to use.

Computers/Internet/Intranet Access

Each house has its own computers and printer with access to the Internet. They are linked to the Scotch Intranet, which enables access to the Learning Management System (LMS), where homework set by class teachers and many other resources can be found. Wireless access is available across all areas of the campus. Private broadband access is not necessary and is discouraged. Boys in Years 7-10 must lock away all devices (including phones, iPads and laptops) in the charging stations provided at their designated time. Additionally, boys in Years 7-10 are not permitted to have devices upstairs in the boarding houses after Prep.

Contacting staff and boys

Families can contact boarding staff either through the duty mobile or by calling the Head of House directly. Staff email addresses are also provided for convenience. To ensure minimal disturbance during Prep times, we discourage contacting the boys between 6:45pm and 8:45pm, Sunday to Thursday. An urgent message for a boy can be left with the Head of House or via the duty mobile. Boys will keep in regular contact with their families via their personal devices.

Computers and gaming

Boys will need to sign the school’s ICT policy in relation to computers and personal devices. Whilst boys are allowed to bring mobile phones and personal devices into boarding, they should not bring specific gaming devices or consoles into the boarding environment. Such devices are unnecessary, as each house provides gaming entertainment. In addition, boys do not need multiple devices, as they are difficult to keep track of and cause unnecessary distractions. The school’s wireless service is restricted, providing an important limit on access to inappropriate content. Privately provided data is difficult to monitor, and families do not need to provide large amounts of private data to boarders.

Money requirements It is very difficult for Heads of House to control the access boys have to money, as many have bank accounts and ATM cards. Ultimately, the limit to the supply must come from home. Each boarder requires about $300 pocket money per term, which should be sufficient to cover the needs of most boys. No boy is to leave money lying around the house. To protect such monies, boys should use the lockable bedhead safe provided.

Scotch College | Guide to Boarding

Shopping centre

A small shopping centre is located just one block from the school on Glenferrie Road. The shops include a small supermarket, post office, and news agency, allowing boarders to purchase incidental items. Leave to visit these neighbourhood shops is readily available on weekdays after school and on weekends. Boys record their leave before leaving but must return by 5:45pm.

Travel

Public transport network

Students under 18 in Victoria can travel for free on public transport using the Youth Myki card, which allows unlimited travel across trams, trains, buses, and regional coaches throughout the network.

Private cars

Boys are not permitted to bring their private vehicles to the Hill. In addition, it is expected that no boarder will travel in another student’s vehicle without written permission from his parents to the Head of House.

Recreation Recreation rooms

The recreation rooms in each house provide comfortable areas for conversation, listening to music, or reading. These rooms also contain a billiards table and a table tennis table. A separate area is provided for television viewing and computer games.

Billiards table

This is a very valuable piece of equipment, and only recognised games (billiards, snooker, and pool) should be played on it. At the end of the game, balls should be returned to the box provided and cues to the rack. At no time should anyone sit or lie along the edge of the table.

Boarding house library

Novels and textbooks may be borrowed at any time, but should be replaced properly when finished. The school librarians regularly visit the boarding houses to refresh the magazines and books available.

Sporting equipment

Boys can bring some personal items onto the Hill; however, they need to be named, and boys need to take responsibility for such items. Large items, e.g. golf clubs, can be problematic due to space limitations.

Weekday and weekend activites The boarding school takes pride in being strongly represented in the various school sports teams. Organised training takes place on two nights per week, and matches are played on Saturday mornings. Sport is compulsory at Scotch, and boarders are an integral part of the school sports teams. Boarders are also encouraged to join the various clubs and societies which exist within the school. A list of these is to be found in A Guide to Scotch College. It is possible for a boarder to order a cut lunch to enable him to attend lunchtime meetings of such clubs.

All boys appreciate the break in the busy weekday routine that a weekend provides. There is plenty of activity on weekends. Whilst older boys often have homework to complete and may need to study for forthcoming exams and tests, there is much more for boarders to do.

Interschool sport

On Saturday mornings, College sporting teams of all age groups compete against teams from other private schools. All boys participate in this sporting program, and more than 20 different sports are catered for at different levels of ability. At times, boys may travel using public transport, taxis, or occasionally with a parent of another Scotch College student. Transport can be arranged from the Hill to venues that are difficult to access by public transport. Scotch has an outstanding reputation for sportsmanship and success in these competitions.

Melbourne City

Because Scotch College is located just a short train or tram ride from the centre of Melbourne, boarders have the opportunity to experience and benefit from its rich cultural life. Groups frequently attend sporting events, theatre productions, art galleries, special exhibitions, and the cinema – often at considerably reduced costs – as part of the Boarding Activities Program.

Visiting friends

Where parents have given permission for boarders to visit friends residing in Melbourne, Heads of Houses are happy to grant leave for these visits on Saturday afternoons or Sundays.

Leisure activities

The boys have access to computers, gaming consoles, chess, Foxtel cable television, pool, billiards, and table tennis within their house. Weekends provide opportunities for informal games between the boarders, and all Scotch sporting facilities are available to them. The Glenn Centre, the College’s indoor sporting complex, is open at various times on weekends. Boarders may swim in the heated swimming and diving pool, under the supervision of duty staff and a lifeguard, or use the other facilities at the Centre for squash, basketball, badminton or volleyball. The Hill remains a busy and vibrant place on weekends. The Boarding Activities Coordinator arranges numerous activities for boys, predominantly on Sundays. Activities are communicated to parents via the MyScotch Parents Portal, and boys are encouraged to sign up in advance. Some activities incur a cost to

Scotch College | Guide to Boarding

families; however, every effort is made to minimise costs. Activities vary, and boys are encouraged to suggest their own ideas. These can include mountain bike riding, skiing, bowling, go-karting, museum visits, and more.

Bicycles

There are several bicycle tracks adjacent to the school grounds. The Boarders’ Parents’ Association has made some bicycles available for the use of the boarders. Boys may bring bicycles to the Hill with the Head of House’s permission, but each boy must provide a bicycle lock and his own helmet. The bicycles must be stored as directed by the Head of House.

Visitors

Visitors are most welcome on the Hill but must first be introduced to the Person on Duty. They must sign the Visitor’s Register and collect a blue visitor’s lanyard, which must be worn at all times. When leaving, visitors must sign the register again and return the lanyard. All visitors are required to stay in communal areas and must not access the boys’ dormitories. Parents are welcome to join their sons for a meal in the dining hall at any time.

Socials

The boarders are often invited to socials held at other Melbourne boarding schools. Boarding school staff attend these functions to help with supervision. Scotch usually reciprocates with our own social once a year.

Dancing classes

Dancing classes for Year 10 boys are held during Term 3 in conjunction with girls from Methodist Ladies’ College and surrounding schools. The classes are conducted by an external organisation. Dancing classes are compulsory for all Year 10 boarders.

Chapel

All boarders attend Chapel each Sunday evening to help remind boys of the spiritual dimension to their lives. Attendance is compulsory unless a boarder is in the Health Centre or has permission from the Head of House. All boys need to return from weekend leave by 6:00pm for dinner and Chapel.

Boarders’ Revue

A music and drama performance is produced for parents and friends, coinciding with Family Day on the last weekend of Term 3. It provides a good opportunity for boys in acting, singing, backstage work, and cooperative activity. The presentation varies in style between years.

Closed weekends

There is a closed weekend in Terms 1 to 3 when all boys are expected to stay in for the weekend and participate in various activities and competitions for the Wedderburn Cup. This is designed to provide some friendly competition between the houses and enhance the camaraderie among the boys on the Hill. Dates are advertised in the school calendar at the start of each school year.

Exeat weekends

These are designated long weekends of three to four days throughout the year, called ‘Exeats’, in

which all boarders leave the boarding school. The Exeat provides boarders with a change of routine, and country boys use the opportunity to visit their families. Overseas students’ leave arrangements are coordinated by the Overseas Student Coordinator. The distribution of long weekends and other Exeats throughout the year varies from time to time. These dates are published well in advance and are always in the school diary. The houses are closed for these weekends, and boys are expected to go home or to stay with people approved by their parents. On these days, school ends at the normal time of 3:30pm. Some boys might need to be released early, and they must seek approval for ‘early leave’ from their Head of Day House well in advance. An evening meal will be available at 6:00pm on the return day and all boys should be back by 8:00pm. Boarding houses open after 4:00pm on the last day of the Exeat.

Meals All meals – breakfast, lunch and dinner – are served in a communal dining hall adjacent to the living accommodation. The food is of a high standard and is prepared in a modern kitchen, staffed by professional chefs and their assistants. Attending the dining hall at designated mealtimes is compulsory unless leave has been granted. Every endeavour is made to ensure that each boy receives a balanced diet, and there is sufficient quantity for healthy appetites. Consultation with a dietitian takes place regularly. Boys with special food requirements are catered for within limits, and all meals are supervised by staff. Any comments or complaints about food or service must be directed to either the Director of Boarding or the appropriate Head of House. A Boarding Food Committee – comprised of boys, the Director of Boarding, the Head Chef, and the Catering Manager – meets termly to discuss menus, theme nights, and other relevant issues.

Conduct at meals

A high standard of good manners is expected at all mealtimes to benefit the health and safety of all present. Any boy arriving late for a meal must report to the Person on Duty in his house before proceeding to his seat. During any meal, boys should not eat or drink while walking about the dining hall. No cutlery, crockery, food, or drink is to be removed from the dining hall unless special permission has been obtained.

Dress and appearance

Correct school uniform or service uniform must be worn to breakfast during the week. However, the suit coat is optional. The minimum dress standard at other meals is t-shirt (not singlet style), shorts, and thongs. Caps and hats should not be worn. School uniform may also be worn.

Hygiene

Boarders are expected to maintain the highest level of hygiene at all times.

Miscellaneous

Early breakfasts, late meals and cut lunches etc., must be booked in the folder provided in the servery by the end of tea the night before. Requests for food supplies for barbecues, trips, or camps organised by the school should be made well in advance to the Director of Boarding, in writing, and not to the kitchen staff. The kitchen area at the rear of the dining hall is out of bounds. Day boys may be invited for lunch, provided their names are written on the food supplies the morning before. They should be introduced to the Person on Duty upon entering the dining hall. Approval must be obtained from the Head of House or the Director of Boarding at least one day in advance.

Sporting clothes may be worn to lunch on Saturday only if they are not dirty or muddy, in which case it will be necessary to either change or put on a tracksuit.

Dining schedule Weekdays

Weekends

Breakfast

6:30-8:15am All boys are expected to be in the Dining Hall by 8:15am

Breakfast

Lunch

12:55-1:4 5pm

Lunch

12:45pm

Dinner

6:00pm

Dinner

6:00pm

Scotch College | Guide to Boarding

6:30-10:00am (Saturday) 7:30-10:30am (Sunday)

Kitchenette Each house has a kitchenette, equipped with a microwave, refrigerator, toaster, and sandwich press. Boys may use the kitchenette for preparing beverages and light snacks. Supper boxes containing bread, cheese, condiments, and biscuits are supplied.

Use of kitchenette

ዣ All food should be stored in airtight containers.

Use of microwave

ዣ Remain at the microwave while it is being used.

ዣ The following should never be placed into the microwave: • •

Metal containers or metal objects Sealed containers or foods such as eggs

ዣ Wash or wipe any spills from the microwave turntable.

ዣ Boys should remain in the kitchenette while using a cooking appliance. ዣ Appliances must be turned off before leaving the kitchenette.

ዣ Under normal circumstances, food and drink are to be consumed either in the kitchenette, the area immediately adjacent to it, or outside the house. ዣ All cutlery, crockery, and cooking utensils used must be washed up and put away, or placed in the dishwasher. ዣ The sink, tables, and benches should be wiped down and left clean and tidy after use. ዣ Rubbish should be placed in the bin provided.

Term transitions Arrangements for start of term

Boys returning to school at the commencement of a new term should report after midday, except at the beginning of the year when houses are open from 8:00am. An evening meal will be available in the dining hall. All boys must return directly to school from the bus, plane, or train terminal. All boys should be in the house by 8:00pm unless the Head of House has been notified of late arrival due to train or bus schedules. A meeting of the Boarders’ Parents’ Association is held on the evening of the day the boarders return to school.

Arrangements after term closure

All boarders are expected to leave their boarding house on the day term ends. Early departures must be approved by the boy’s Head of Year/Day House. Boarders must leave their dormitories, desks, lockers, and studies tidy at the end of each term. At the end of each year, these must be left empty. Normally, boys’ clothes will be taken home for parents to check, but linen and the like may be stored over the holiday. Clothing and other gear left lying about at the end of the year will be sent to charity. For boarders leaving luggage in the houses to be picked up after camps, hikes, etc.: ዣ It is sometimes necessary for a boy to leave his luggage in the house while he attends a Cadet course, Scout camp or hike, Scotch at Cowes, and other activities run by the school. The Head of House must be consulted to arrange full details and dates.

ዣ No boys should enter the house during the holidays without first seeking permission from the Head of House, or in their absence, the Director of Boarding.

Scotch College | Guide to Boarding

ዣ Boys returning from Scout or Cadet camps usually need to shower and change. In such cases, each house makes its own arrangements for supervision, and boys must consult the Head of House beforehand to arrange the details.

Medical Health Services Opening Hours 24 hours a day, 7 days a week.

General consultations

Boys with minor or routine illnesses or injuries should report to the nurse for consultation immediately after breakfast. The school doctor is available for consultation and usually runs one clinic a week, on Monday lunchtimes. Appointments are made by the nurse. The doctor is on call for emergencies at all other times and will be called at the discretion of the nurse.

Procedure on admission to the Health Centre

The Boarders’ Health Centre has six beds for boys who are ill or injured, a doctor’s consulting room, a nurse’s clinic, and accommodation for the registered nurses. If admitted to the Health Centre for treatment or observation, the boy will need to collect (or have collected) from the house his pyjamas/boxers, t-shirt, toiletries, schoolbooks, and reading material. Families are notified whenever a boy is admitted. Boys who are seriously ill or injured are accompanied and sent to the Royal Children’s Hospital or private hospitals, depending on the circumstances. In most cases, boys are sent to Cabrini Private Hospital, located in Malvern, a short distance from the school. The school has a relationship with Cabrini Private Hospital,

ensuring boys are treated promptly and there is ease of access for follow-up care. Families should ensure they have hospital insurance to cover the cost of private hospitalisation. Overseas students on Student Visas are required to have Overseas Student Health Cover (OSHC) as a condition of their Student Visa. Every attempt is made before admission to contact families of boys requiring hospitalisation, usually by the doctor in attendance, so the details can be explained fully and consent to proceed can be obtained.

Medication

All medicines and tablets, including cold and flu tablets and analgesics (pain killers), are to be kept and administered at the Health Centre. This is most important to enable the nurse and doctor to monitor illnesses among the boarders, no matter how trivial or insignificant they may seem.

Doctor’s accounts

Boys will be bulk-billed if they provide the Health Centre with a current Medicare card number, with the reference number against their name. Whilst it is possible to bulk-bill manually, these numbers are an important part of the automated billing process. When you receive a new Medicare card, please ensure you inform the Health Centre of the new numbers and expiry date.

Overseas Student Health Cover

Boys who are not Australian citizens are not covered by the national health insurance scheme, Medicare. Overseas students on Student Visas are covered by Overseas Student Health Cover (OSHC), operated by Medibank Private, for the purpose of claiming refunds for services by doctors, and for entitlements for the use of public or private hospitals. Documentation for this scheme and payment of the annual subscription are organised by the school. The scheme covers 85% of the scheduled fee for a consultation with a doctor, and full cover for a shared ward in any public hospital.

Overseas students will be billed by the doctor. The account should be: a ) Paid directly to the doctor. b ) The receipt should then be presented to Medibank Overseas Student Health Cover, with a claim form. This reimburses 85% of the scheduled fee. (For further details, please refer to the Medibank OSHC pamphlet available from the Admissions office.) Parents of overseas students can take out private hospital insurance as well if they wish, as outlined in the OSHC pamphlet.

Pharmacy supplies

If a boy requires items from the pharmacy, he must attend the Health Centre where the item will be ordered. These purchases are billed directly to the boarder’s account. Purchases made over the counter must be paid for in cash and cannot be charged.

Behaviour Code of behaviour

Part of our aim in providing a caring community is to ensure that all boys respect each other.

Self-respect

All boarders should feel proud of who they are, what they believe in, and their individual achievements. Each boarder has the right to his individuality and should be prepared to stand up for that right.

Respect for others

Each boarder should respect the right of all fellow boarders to their own individuality and should never attempt to impose their own standards or expectations upon them. At all times, in and around their house, behaviour and language should be such as to cause no embarrassment, hurt, inconvenience, or extra work for anyone else.

A person’s right to privacy and space should be respected, and everyone should be considerate and tolerant of each other’s different personalities and backgrounds. All members of the Hill community should feel safe, secure, and be treated with kindness and respect.

Respect for others’ belongings

Boarders should respect the privacy of others and never interfere with their belongings. Articles should be clearly named to assist with their return.

Respect for the boarding community

Each boarder should do all in his power to preserve and improve, where needed, the good name of their house and the Hill, remembering that the effort we put in is proportional to what we get out.

Respect for authority

Heads of House, assistant staff, matrons, and prefects have a difficult task to perform. Every boarder should show respect to staff and fellow boarders and aim to resolve any personal differences in a positive, non-threatening way.

Respect for the fabric of the house Each boy should endeavour to ensure the facilities and property in the house are maintained and only used appropriately.

There is no tolerance for bullying, harassment or anti-social behaviour within the boarding community.

Punctuality

For the smooth and efficient running of the house, every boy is expected to be on time for meals, house meetings, roll call, etc., and he alone is responsible for this.

Fabric and furniture

Everyone in the house is responsible:

ዣ Individually for their ‘own’ area(s) of the house, and belongings. ዣ Collectively for shared areas. No food or drink is to be taken into the dormitories.

Cigarettes/vaping/alcohol/drugs

As a Scotch boarder, all boys are bound by school policies. This involves student-related policies on cigarettes, vaping, alcohol, drugs, and ICT, as detailed in the Student Record Book and on the Scotch website. Consuming non-alcoholic beverages that imitate drinking alcohol (for example, zero-alcohol beer) is not permitted in the boarding premises.

Support for others

Heads of House, assistant staff, matrons, and prefects have a

Peer support

A day in the life of a boarder

Members of each house should encourage and support one another in all activities they undertake.

Invariably, there will be some ups and downs when settling in. In each boarding house, a Year 11 boy is assigned to each new boy. His task is not only to be an effective role model but, more

importantly, to look after the new boy and assist him in settling in.

Scotch College | Guide to Boarding

A day in the life of a boarder 7:00-7:30am

Knock on door. Lights on. Woken by staff or Prefect. Shower. Get dressed. Tidy room.

7.30 am-8.15 am

Breakfast.

8.15 am

Prepare for school, collect books for morning classes.

8.25 am

Walk to Senior School (three minutes).

8.30 am

Period 1 and 2 classes.

10.10 am

School Assembly, Form or Tutor Meetings.

10.40 am

Recess. Gather books for Period 3 and 4.

11.10 am

Period 3 class.

12.05 pm

Period 4 class.

12.55 pm

Lunch.

1.45 pm

Period 5 and 6 classes.

3.30 pm

Attend sports training. Alternatively, attend the Centre for Learning (CFL) for further study.

4.45 pm Spare time: short visit to local shops, or relax with friends – play pool or tennis. 6.00 pm

Dinner.

6.20 pm

House meeting to hear announcements, any congratulations to individual boys, or news of upcoming events.

7.00 pm

Prep.

8.30 pm

Supper in boarding houses.

9.00 pm

Recreation.

9.30 pm

Bedtime Years 7 and 8.

9.45 pm

Bedtime Year 9.

10.00 pm

Bedtime Year 10.

10.15 pm

Bedtime Year 11.

10.30pm

All Year 12s must be in their rooms.

Safety Fire-fighting equipment

Hoses and extinguishers have been provided in several locations, in and around the house for fighting fires only.

Escape corridors and fire-escapes

These should be left unobstructed. Chairs and the like should not be left on stair landings.

Fire alarm

In the event of a fire or evacuation siren sounding, all persons in the house should proceed as per instructions, without panic or noise.

Leave procedures Orah

Orah is a safe and simple student leave management system. All leave from the boarding houses must be requested and recorded through Orah. All boarders and their parents/guardians will receive an invitation to join Orah and will need to download the Orah app. Leave requests may be initiated by either the boarder or their parents/ guardians, with final approval given by the Head of Boarding House or Deputy Head of Boarding House.

Overnight leave

When a boy stays out of the boarding house for one or more nights. Parent/guardian permission is required via Orah and then final approval from the Head of Boarding House. The Deputy Head of Boarding House and Director of Boarding can also approve. Students must sign in and out with the staff member on duty.

Scotch College | Guide to Boarding

Glenferrie Road leave

Leave to go up Glenferrie Road between Scotch and MLC from 3:30pm to 5:45pm. Leave is restricted to 75 minutes and boys in Years 7 and 8 are to travel in groups of three or more, unless approved by the Head of Boarding House or Deputy Head of Boarding House. Students must sign in and out with the staff member on duty.

Off campus leave

Leave off campus beyond Glenferrie Road, e.g. meals, medical appointment, city, cinema, stadium or shopping. Parent/guardian permission is required via Orah and then final approval from the Head of Boarding House. The Deputy Head of Boarding House and Director of Boarding can also approve. Students must sign in and out with the staff member on duty.

Scotch campus leave

Leave to Scotch campus venues – Arthur Robinson House, McMeckan House, School House, ovals, courts, James Forbes Academy, gym, pool, dining hall, etc. Students must sign in and out using the kiosk.

Service leave

Leave for off campus service activity. Students must sign in and out using the kiosk.

Leave for parent/guardian-organised off-campus activities

Parent/guardian-organised activities are those in which the parent/guardian has independently enrolled their child, including directly engaging with the external organisation/club/individual and paying any associated fees. Students attend these activities independently or using parent/ guardian-arranged transport. Typical examples include private tutoring, community sport, representative sport, and similar activities not organised or endorsed by the school.

The following procedures apply to student attendance at parent/guardian-organised offcampus activities: 1.

Parent/guardian responsibility for external provider checks Parents/guardians are solely responsible for assessing the suitability of the external provider, including any checks they consider appropriate regarding:

ዣ the status and validity of Working With Children Checks (WWCC) for individuals who will interact with their child during the activity; and ዣ the Child Safety policies, procedures, supervision arrangements and general risk-management practices of the external provider.

The school/boarding house does not conduct these checks for parent/guardianorganised activities and does not authorise or endorse the student’s engagement with the external provider. 2.

Submission of Parent/GuardianOrganised Off-Campus Activity Approval Form Prior to the student’s first attendance, and having undertaken any checks in accordance with Step 1 above, parents/ guardians must complete and return the Parent/Guardian-Organised Off-Campus Activity Approval Form. The boarding house will not grant leave for the activity until the completed form has been received and verified. A new form must be provided to the boarding house annually even where the student will be engaging with the same external provider.

Leave requests Students are required to submit a leave request, following the standard leave process, for each occurrence of the activity. Leave to attend the activity will be granted only when both approvals outlined below have been provided in Orah:

a) Parent approval Parents/guardians must provide approval via Orah prior to the planned departure time to attend the activity. b) Boarding house approval Secondary boarding house approval will be provided only after: ዣ the Parent/Guardian-Organised Off-Campus Activity Approval Form is on file; and ዣ parent/guardian approval for that specific instance of leave has been received via Orah.

Boarding house approval of leave is not an endorsement of the activity, nor does it indicate that the school/ boarding house has reviewed or approved the external provider. Boarding house approval is solely an administrative confirmation that required documentation is lodged and that parent/guardian permission for the student’s temporary absence has been provided. Secondary approval may be granted by the Head of Boarding House, Deputy Head of Boarding House, or Director of Boarding.

Boarders’ trip/activity leave

Leave for boarders’ day activity, e.g. socials, gokarting, bike riding, climbing centre, theatre. Students will need to apply to the person running the trip. Parent/guardian permission is required via Orah and then final approval from the Head of Boarding House. The Deputy Head of Boarding House and Director of Boarding can also approve. Students must sign in and out with the staff member on duty.

Sporting events and concerts leave

Leave for hosted events

Parent/guardian permission is required via Orah and then final approval from the Head of Boarding House. The Deputy Head of Boarding House and Director of Boarding can also approve. Leave for sporting events and concerts must comply with boarding guidelines, which vary depending on year level and event timings. Students must sign in and out with the staff member on duty.

If at the end of any term or before an Exeat weekend, a boy needs to leave school before the officially stated time in order to reach home, he must apply well in advance for early leave to his Head of Day House or Head of Middle School. It is important that missed school time is kept to a minimum. Early departure before the official end of term is discouraged.

Leave to attend sporting events and concerts.

Trip or camp leave

Leave for school trip or overnight camp. An authorisation form and trip information sheet will be generated by the Scotch Information System and sent to the parent/guardian to be signed and returned to the staff member in charge of the trip/camp. Students must sign in and out with the staff member on duty.

Scotch College | Guide to Boarding

Early leave

Medical, dental, and similar appointments Such appointments should not be made for Wednesday afternoons when service activities are being held. Leave must be obtained from the Head of House or the staff member on duty. If the appointment occurs during school time, permission should be sought from the appropriate Head of Day House or Head of Middle School. The Matron or House Manager may be available to take the boarder to his appointment.

Insurance Boarders’ personal items are not covered by the school’s insurance policies. Each family should ensure that valuable items, such as computers, mobile phones, sporting goods, and the like, are clearly marked with the owner’s name. Where possible, an extension clause should be added to household insurance policies to cover such items. Boys should lock items away in their lockers, safes, and cupboards where appropriate.

Clothing Parents/guardians can help facilitate the smooth running of the boarding houses by adhering to the following list of clothing requirements, and by ensuring their sons bring only the clothes on this list into the houses. The school reserves the right to make boys send home any items that do not conform to these instructions. Wardrobes and drawer space in a boarding house is necessarily limited. Unnecessary clothing results in untidiness, bad habits and poor management of bedroom space. Please select clothing that is easy to launder through the school wash, smart and neat in appearance, and of long wearing quality to suit the active life of a Hill boarder. All items must be named clearly and securely. New items purchased during the term should be presented to the Matron or House Manager before they are worn so that a name tag can be attached.

Suppliers

Scotch uniforms are only available from the Scotch Shop, situated within The Tolson Centre at number 4 Morrison Street: www.noone.com.au/school/scotch-collegemelbourne/stores.

Swap Shop

Items of used clothing may be purchased at the School Swap Shop, which is open the day before school starts in the Senior School. The Swap Shop, located at number 5 Morrison Street (9810 4402), is run by a committee of parents working voluntarily.

Academic uniform

The academic uniform, launched in 2025 and first worn in 2026, features a wardrobe of items from which boys can choose what they are most comfortable in, all year round. The wardrobe contains: ዣ Graphite pants and shorts

ዣ Short and long-sleeved white shirt ዣ Grey jumper and grey vest

ዣ Grey Scotch College socks

ዣ Tie (optional in Terms 1 and 4) ዣ Scotch College blue hat

Students are also required to have the graphite blazer (Years 7 and 8) or the Candy Coat (Years 9-12), black belt and black leather school shoes. In Year 12, boys are able to wear the Year 12 blue jumper, Year 12 tie or Prefect tie.

Sport uniform

Every boy must have correct attire for the sport he plays. School and house football jerseys and socks can be purchased when needed at the Scotch Uniform Shop. Staff at the Scotch Shop can provide advice on the suggested quantity required for each item. New families are encouraged to make an appointment for a fitting by following the link: www.noone.com.au/school/scotch-collegemelbourne/stores. The Scotch Shop will also be open during the Boarders’ Orientation Camp, held over a weekend in Term 4 of the year prior to starting at the school. For a complete list of school uniform requirements, please refer to the Scotch Shop Uniform Guide.

Other clothing

Miscellaneous

Clothing for Leisure

Linen

ዣ One pair of jeans in plain and subdued colours

ዣ One pair of casual trousers (not denim) ዣ One pair of tracksuit pants in dark colour ዣ Three pairs of shorts (optional)

ዣ Casual shoes/thongs – for showers, casual shoes and sneakers as appropriate

ዣ One or two casual shirts with collar suitable for dancing class, travel and special leave. Shirts must be able to withstand very hot water in the school laundry. Shirts which are made of 100% synthetic fibres are not satisfactory for this. ዣ Two jumpers or windcheaters – plain colours are preferred but subdued patterns are acceptable

ዣ One duvet/doona (clearly named at each end) ዣ Two duvet/doona covers (clearly named on the outside at each end) ዣ Two cotton king single fitted sheets ዣ Two cotton king single flat sheets ዣ Two or four cotton pillow slips

ዣ Four towels of medium size (two are in use simultaneously for normal showering in the house and after sport in changing rooms) ዣ One swim towel (medium size)

ዣ Mouthguard (compulsory for some house sporting activities)

Toilet accessories

ዣ Three t-shirts or polo shirts or skivvies

ዣ Comb, hairbrush, nail brush, toothpaste, and toothbrush

Casual clothing should conform to the following conditions:

ዣ Deodorant (preferably roll-on stick) and shave cream

ዣ One pair of red Scotch Speedos

ዣ Colours and patterns must be subdued and there should be no extremes of fashion.

ዣ Any insignias or writing must be in good taste and acceptable to the Head of House.

Underwear

ዣ 10 pairs of cotton underpants (fast colours are essential). For hygienic reasons, underwear must be laundered at very high temperatures.

Nightwear

ዣ Two summer pyjamas or boxer shorts and t-shirt ዣ Two winter pyjamas

ዣ One dressing gown (optional)

ዣ Mattress, pillows and protectors are supplied

Scotch College | Guide to Boarding

ዣ Liquid soap, shampoo and conditioner ዣ Small plastic basket with handle to hold toiletries (to carry to and from bathroom)

Other

ዣ Shoe cleaning outfit and clothes brush ዣ One bedhead lamp – Arthur Robinson House only ዣ One extension lead

ዣ Sleeping bag for camps

ዣ Alarm clock (not mobile phone) ዣ Two large water bottles

Instructions for marking clothing and linen

All articles of clothing and linen must be clearly marked with Cash’s woven name tags (ironon or printed name tags are not satisfactory) before being brought into the house at the start of the year. The more clearly the name tags are displayed, the less chance of loss. Parents are advised to order name tags one month in advance. A minimum of 12 dozen name tags should be ordered. For a new boarder, we recommend ordering 20 dozen for comparatively little extra cost. ዣ All linen to be marked on the outside corner so as to be clearly visible when folded

ዣ Suits, shirts, underclothing and pullovers to be marked at centre back of collar, and at back waist of trousers and shorts

ዣ Short socks to be marked with name tags vertically on the inside top of each sock ዣ Long socks to be marked with name tags vertically on the outside top of each sock

ዣ Each boy must bring a supply of Cash’s woven name tags for marking clothes purchased during the term. At least 24 name tags are to be left with the Matron or House Manager ዣ Shoes must be marked

ዣ Watches and computers should be engraved with the boy’s name

ዣ A duvet or doona, if used, should be named clearly at each end. Covers should be name tagged on the outside at each end

Woollen items (especially socks and casual jumpers) should not be put out to be washed in the school laundry. Woollen jumpers and very good casuals should be sent out to be dry cleaned. A dry-cleaning service is available, and the charges are debited to the parent’s school account. At the end of each term, uniform items worn during term should be put out to be dry cleaned and subsequently checked for repair by the Matron or House Manager. Sewing is carried out for the boys by the Matron, House Manager, or their assistant. No extra charge is made for this service.

Clothing regulations

Complete uniform must be worn to and from school each weekday. Boys should be proud to wear the uniform, and therefore to wear each of the items correctly; that is, shirt tucked in and socks pulled up. Socks must be of the correct colour. When wearing a tie, the top shirt button must be done up and covered by the tie. If a non-white t-shirt or t-shirt with motif is worn under the school shirt then this must be covered at all times by a school jumper and/or blazer or candy coat. The uniform of the day should be worn to breakfast during the week.

Laundry, dry cleaning and sewing clothing

A laundry is located in the boarding house complex and is operated on weekdays by school staff. Boarders are not required to do their own washing and ironing; dirty clothes are left by the boys in conveniently located laundry bags, and the cleaned clothes are usually returned within 24 hours to each boy’s pigeonhole.

The Hill contact details Director of Boarding Mr Lawson Waser

03 9810 4298

lawson.waser@scotch.vic.edu.au

Head of House: Mrs Claire Jones

03 9810 4285

claire.jones@scotch.vic.edu.au

Matron

03 9810 4308

matron.arh@scotch.vic.edu.au

Duty Mobile

0438 810 419

Duty Room

03 9810 4308

Arthur Robinson House

McMeckan House Head of House: Mr Chris Miles

03 9810 4283

chris.miles@scotch.vic.edu.au

Matron

03 9810 4428

matron.mm@scotch.vic.edu.au

Duty Mobile

0438 810 418

Duty Room

03 9810 4306

School House Head of House: Mr Jack Edwards

03 9810 4282

jack.edwards@scotch.vic.edu.au

Matron

03 9810 4229

matron.sh@scotch.vic.edu.au

Duty Mobile

0438 810 415

Duty Room

03 9810 4307

Health Centre

Boarding Health Centre

03 9810 4220

Duty Nurse

03 9810 4220

Day School Health Centre

03 9810 4220

Head of Health Services: Cate Charles

0418 568 331

School Switchboard Office Hours

03 9810 4321

Scotch College | Guide to Boarding

cate.charles@scotch.vic.edu.au

CARDINAL PAVILION

100

SCOTCH COLLEGE IS A NON-SMOKING CAMPUS

METERS

Tram Stop

Parking

Student Toilets

Public Toilets

St Andrew’s Square

M SP ONT OR GO TS ME FIE RY LD

Indigenous Garden

BOYS

GLENN CENTRE

LITHGOW CENTRE

BOYS

SPENCER CENTRE FOR DESIGN & TECHNOLOGY

GENERAL SCIENCE

KEON-COHEN BUILDING

QUADRANGLE

Green Grandstand

MEMORIAL HALL

RANDALL BUILDING

Reception

TOLSON CENTRE

MAIN OVAL

Old Scotch Square

Senior School Entrance

MELVILLE OVAL

JUNIOR SCHOOL OVAL

FORDHOLM ROAD

JAMES FORBES ACADEMY

A E LL DG BE LO ISA SON W LA

RUGBY OVAL

LITTLE JOHN MEMORIAL CHAPEL

BOYS

E OM TG ON

EM TH

ING

ASH

DRI

LD GO G ER IN SH UILD B

SCHOOL HOU

MON

ILD BU RY

Junior School Entrance

Reception

H AC AN E TT AC CA ERR T

BOYS

Emergency Telephone

First Aid / Sick Bay

Automatic External Defibrillators (AED)

Campus Entry

Reception

Sports Facilities

Sports Ovals

Boarding School

MEARES OVAL

BOYS

SIR ZELMAN COWEN CENTRE FOR SCIENCE

LANGUAGE & CULTURE CENTRE

MORRISON STREET PLAZA

GAR

AN CK ME USE MC H O

RS DE AR G BO ININ & D ALL EN H ITCH K

CIT

Y L

INK

EK CRE

Monash Lodge

Callantina Lodge

MCKENDRICK OVAL

ERS DIN

UR US TH HO AR ON S BIN

2024 CALLANTINA ROAD

Campus map

Junior School

CARDINAL PAVILION

BOYS

HAMBLEDON ROAD

TRE

Senior School

David Yu Family Foyer (L1) Ian Roach Hall (L1) Geoffrey McComas Theatre (L2)

JAMES FORBES ACADEMY

Cook Family Archives & Museum OSCA House Scotch Shop

TOLSON CENTRE

HARVEY NICHOLSON TENNIS COURTS

CEN

KEY

GLENN CENTRE

LTH

Maintenance Department (L1) Pool (L2) Upper Gym (L3)

LITHGOW CENTRE

Fraser Smith Theatre (L1) Centre for Learning (L2)

Peter Henderson Foyer (L1) Sir David Zeidler Auditorium (L1) Sir Clive Steele Rooftop Space (L3)

SIR ZELMAN COWEN CENTRE FOR SCIENCE

Boykett Room

DESTINATION

HEA

ER R RE INGT TR ON EA T

SCOTCH COLLEGE MELBOURNE Stop 68

Stop 67

GLENFERRIE ROAD

1 Morrison Street, Hawthorn VIC 3122 www.scotch.vic.edu.au