2ND BATCH REGISTRATION EXCHANGE 2023/2024

SCOPE CIMSA

2ND BATCH EXCHANGE GUIDELINE 2023/2024

table

of contents 01

01

02

Introduction to CIMSA

Introduction to IFMSA

03 Introduction to SCOPE

How to Participate

04

04

05

The Timeline

Country Choices

FAQ

06

06

The Mechanism

Contact Person

INTRODUCTION TO CIMSA

INTRODUCTION TO IFMSA

01

BATCH 2 2023/2023

INTRODUCTION TO SCOPE The first standing committee within IFMSA was the Standing Committee on Professional Exchange (SCOPE) in 1951. It started small, beginning with only 8 European countries, but since then has grown into one of the largest student-run SCOPE exchange programs in the world, with more than 1.5 million Professional Exchange medical students from more than 100 National Member Organizations participating until today. The SCOPE exchange program is a quality educational and cultural experience organized entirely by medical students with the help of their medical faculties.

The program aims to promote cultural understanding and co-operation amongst medical students and all health professionals through the facilitation of international student exchanges, to give all students the opportunity to learn about global health, and attains this partly by having its exchanges accredited by medical faculties across the world.

SCOPE Indonesia itself was established in 2001. Led by the NEOs (National Exchange Officers), SCOPE is the standing committee in CIMSA that manages the biggest medical student exchange in Indonesia. Each year, it facilitates approximately more than 200 outgoing and incoming exchange students. SCOPE CIMSA is affiliated with IFMSA and develop good cooperation with various stakeholders and relevant external parties to facilitate the students exchange. We also organize various projects as a form of character development for the members of SCOPE itself and conduct joint activities within CIMSA to improve nation's health.

The biggest fieldwork of SCOPE is managing Incomings and Outgoings. For Incomings, SCOPE helps foreign students who want to experience clinical clerkship in hospitals or teaching hospitals in Indonesia through administration procedures as well as helping the exchange student to adapt during the period of his/her clerkship in Indonesia. SCOPE also engages foreign students to participate in cultural and social activities, as a way to introduce all aspects of life in Indonesia.

For the Outgoings, SCOPE CIMSA facilitates Indonesian medical students who have the interest and ability to experience clerkship abroad by helping with the

02

CIMSA EXCHANGE GUIDELINE

HOW TO: PARTICIPATE QUALIFICATION Student, who wants to go for an exchange, must: 1. Be at least in their third year of medical study during the exchange program (keep in mind that the application process takes about one year or have not graduated for more than six months by the departure of exchange.

2. Be registered as a medical student at any medical faculty in any Indonesian university, and, 3. Agree to abide the SCOPE Terms and Regulations.

SELECTION 1. Go to scope.cimsa.or.id/register 2. Fill out the Application Form.

3. Upload your Application Package into an accessible Google Drive, which includes: a. CV* b. Motivation Letter* c. SCOPE TnC* *) It is mandatory to use the template provided 4. Pay the Application Fee for IDR 225.000,00 5. The applicant will receive a confirmation email once the payment is confirmed.

6. Should the applicant not receive any email, please contact the Local Exchange Officer or NEO for Outgoing along with the screenshot of the successful payment.

7. The applicant will be scheduled for an interview and English test.

ANNOUNCEMENT The result will be announced on www.scope.cimsa.or.id (exact date TBA).

Applicants who pass the selection processes will be contacted by the National Exchange Committee and directed to the representative Local Exchange Officer for further inquiries.

03

BATCH 2 2023/2023

THE TIMELINE Interview & English Test 1-7 November 2022

2

1 Application & Documents Submission 8-23 October 2022

3 Announcement To Be Announced

COUNTRY CHOICES Level 1

Level 2

Level 3

Australia Belgium

Kazakhstan Kyrgyzstan

Brazil Egypt Czech Republic

Chile Equador

Bulgaria

Latvia - July

France

El Savador

Croatia

Slovakia

Lithuania

Ethiopia

Germany

Spain

Poland

Hongkong

Sweden

Qatar

India Italy November

Hungary

Switzerland

Romania

Italy - August

Taiwan

Serbia

Italy - July

Turkey

Thailand

Nigeria Philippines Russia Tatarsan Russian Federation Slovenia

Sudan SpainKurdistan Catalonia July SpainMexico Catalonia August Morocco Tunisia Venezuela

ONE level 1 country + TWO level 2 country + ONE level 3 country alongside with an extra of ONE level 2 country and ONE level 3 country or TWO level 3 country Details about how to fill out the application form will be attached along with the application form later. * Countries that are not listed in the table above but is listed on the website would be classified as a level 1 country

04

CIMSA EXCHANGE GUIDELINE

FAQ

Frequently Asked Question

1

What should I do after I have been selected?

You will be contacted by National Exchange Committee and will be directed to the Local Exchange Officer from one of our local committees.

Our Local Exchange Officer will guide you to continue to the next phase.

When is the exchange period?

This exchange season starts from April 2023 - March 2024. Thus, you are allowed to choose your preferred date of departure. However, before you fill in the date, you must be aware of the country's exchange conditions since several countries only host students on specific months

3

How will the selection be done?

There are two phases of selection: document (CV and motivation letter) selection and interview. English Test will be included in the interview and with a 3rd party organizer, Indonesian Language Program (ILP).

How long is the duration of the exchange?

To assure the academic quality, the duration of exchange will be 4 weeks.

In order to get the certificate, you have to fulfill at least 80% of attendance.

5

2 4

How much should I pay for this program?

The fee for bilateral contract will be Rp4.900.000 and Rp1.400.000,- for unilateral contract. The fee should be paid to Treasurer of SCOPE CIMSA right after the agreement has been signed. For unilateral contract, you also have to pay the unilateral fee directly to the hosting country in the way as mentioned in their exchange conditions. Please see the related country's exchange conditions to notify the amount of its unilateral fee.

What is included in the contract fee that I have to pay?

The contract fee will include your accommodation and meals for once per day (or equivalent) during the exchange period.

7

What about the visa?

The outgoing student is fully responsible for obtaining their own visa.

SCOPE CIMSA will help to provide invitation letter from the hosting country. Any failure in visa obtaining is not the responsibility of SCOPE CIMSA.

05

BATCH 2 2023/2023

6

THE MECHANISM REGISTRATION

BEFORE EXCHANGE

PRE DEPARTURE

Application

Assigned to a LEO

Pre-Departure Training

Selection

Exchange Agreement

Database Access

Announcement

Payment of Exchange Fee and Deposit

Application Form and Document Submission

You are Now Officially an Outgoing!

Card of Acceptance from the Hosting Country

EXCHANGE

Card of Confirmation sent to the Hosting Country (Another) Pre-Departure Training

CONTACT PERSON

06

Ariana Safitri Putri National Exchange Officer for Outgoing CIMSA 2022/2023

Santi Andriyani Project Coordinator SCOPE CIMSA 2022/2023

LINE: safitriputt neo@cimsa.or.id

LINE: santiandriyani1 pc.scope@cimsa.or.id

CIMSA EXCHANGE GUIDELINE

FIND US

07

BATCH 2 2023/2023