Professional Exchange Guideline 2024-2025

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PROFESSIONAL

EXCHANGE GUIDELINE 2024 - 2025

INTRODUCTION TO CIMSA AND IFMSA Center for Indonesian Medical Students' Activities (CIMSA) is a non-profit and non-governmental organization independent, nationalist, non-political, and non-partisan with activity-based programs. CIMSA consists of 6 standing committees related to health issues: sexual & reproductive health and rights including HIV/AIDS, public health, medical education, human rights and peace, research exchange, and professional exchange.

Having 30 active locals throughout Indonesia, CIMSA is affiliated with the International Federation of Medical Students' Associations (IFMSA), the most prominent student organization in the world with recognition from the United Nations. With the mission to empower medical students to actively learn and create, plan strategies, and execute movements to improve the nation's health and wellbeing, CIMSA continues its struggle to create a healthier, more secure, and more prosperous Indonesia with equal opportunities in education and health, and also to improve lives and reach prosperity and social justice.

The International Federation of Medical Students' Associations (IFMSA) is a non-profit, non-governmental, and nonpartisan organization representing associations of medical students internationally. IFMSA was founded in 1951 and is one of the world's oldest and largest organizations. It represents, connects, and engages daily with medical students from around the globe to shape a sustainable and healthy world.

Its work is divided into four main global health areas: public health, sexual reproductive health, medical education, human rights, and peace.

Furthermore, each year, IFMSA organizes 13.000 clinical and research exchange programs for its students to explore innovations in medicine and healthcare systems in different settings.

IFMSA is also officially recognized by the United Nations as the voice of international medical students and has official relationships with major UN agencies, such as the World Health Organization, UNESCO, UNAIDS, UNHCR, and UNFPA, as well as key supporters like the World Medical Association (WMA). This has ensured that IFMSA is considered a major partner when it comes to issues relating to global health, internationally and locally.

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EXCHANGE GUIDELINE

INTRODUCTION TO SCOPE The first standing committee within IFMSA was the Standing Committee on Professional Exchange (SCOPE) in 1951. It started small, beginning with only 8 European countries, but since then has grown into one of the largest student-run exchange programs in the world, with more than 1.5 million medical students from more than 100 National Member Organizations are participating today. The SCOPE exchange program is a quality educational and cultural experience organized entirely by medical students with the help of their medical faculties.

The program aims to promote cultural understanding and cooperation among medical students and all health professionals through the facilitation of international student exchanges, to allow all students to learn about global health and attain this partly by having its exchanges accredited by medical faculties worldwide.

SCOPE Indonesia itself was established in 2001. Led by the NEO (National Exchange Officers), SCOPE is the standing committee in CIMSA that manages Indonesia's biggest medical student exchange. We facilitate approximately 200 outgoing and incoming exchange students each year.

SCOPE CIMSA is affiliated with IFMSA and cooperates reasonably with various stakeholders and relevant external parties to facilitate student exchange. We also organize various projects as a form of character development for the members of SCOPE itself and conduct joint activities within CIMSA to improve the nation's health.

The biggest fieldwork of SCOPE is managing Incomings and Outgoings.

For Incomings, SCOPE helps international students who want to experience clinical clerkship in hospitals or teaching hospitals in Indonesia through administration procedures as well as helping the exchange students for adapting during the period of their clerkship in Indonesia.

SCOPE also engages international students to participate in cultural and social activities as a way to introduce all aspects of life in Indonesia. For the Outgoings, SCOPE CIMSA facilitates Indonesian medical students who have the interest and ability to experience clerkship abroad by helping with the processing of the documents and administration required by the destination country that we already have a contract under regulations.

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how to participate in

Professional Exchange Program QUALIFICATION Student, who wants to go for an exchange, must: 1. Be at least least inintheir theirthird third year year of of medical medical study study during during the the exchange exchange program program (keep (keep in mind in mind that that the application the application process process takestakes aboutabout one year) one or have year) not or have graduated not graduated for more than for more six months than by six the months departure by the of exchange. departure of exchange.

2. Be registered as a medical student at any medical faculty in any Indonesian Indonesian university, university, and, and, 3. Agree Agree to to abide abide by by the the SCOPE SCOPE Terms Terms and and Regulations.

Regulations.

SELECTION 1. 1Go Go to toscope.cimsa.or.id/register/ scope.cimsa.or.id/register.

2. 2Fill Fillout outthe theApplication ApplicationForm.

Form.

3. 3Upload Uploadyour yourApplication ApplicationPackage Packageinto into an an accessible accessible Google Google Drive, which which includes: includes: a. CV* a. CV* b. Motivation b. Motivation Letter* Letter* C SCOPE C SCOPE TnC* TnC* *) It*)isItmandatory is mandatory to use to use thethe template template provided provided 4. 4Pay Paythe theApplication ApplicationFee Fee of of Rp225.000.

Rp225.000.

5. 5The Theapplicant applicantwill willreceive receiveaaconfirmation confirmation email once the payment is confirmed. confirmed.

6. 6Should Should thethe applicant applicant notnot receive receive an email, an email, don'tdon't hesitate hesitate to gettoin get touch in touch withwith the the Local Local Exchange Exchange Officer Officer or NEO or NEO for Outgoing, for Outgoing, along along withwith the thescreenshot screenshotof ofthe thesuccessful successfulpayment. payment.

7. The applicant will be scheduled for an interview and an English test.

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EXCHANGE GUIDELINE

Announcement The result will be announced on www.scope.cimsa.or.id (exact date TBA).

Applicants who pass the selection processes will be contacted by the National Exchange Committee and directed to the representative Local

Timeline

8 - 21 May 2023 Interview & English Test

Application & Document Submission 3 - 30 April 2023

Announcement TBA

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country choices

**) Each country has its exchange conditions. Before choosing the country preferences, please read and understand the exchange conditions. You can find the exchange conditions here:

bit.ly/ECSCOPE

Please choose ONE level 1 country + TWO level 2 country + TWO level 3 country alongside with an extra ONE level 2 OR level 3 country Details about how to fill out the application form will be attached along with the application form later. * Countries that are not listed in the table above but are listed on the website would be classified as a level 1 country

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EXCHANGE GUIDELINE

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FAQ What should I do after I have been selected?

You will be contacted by National Exchange Committee and directed to the Local Exchange Officer from one of our local committees. Our Local Exchange Officer will guide you to continue to the next phase.

When is the exchange period?

This exchange season starts from April 2024 - March 2025. Thus, you are allowed to choose your preferred date of departure. However, before you fill in the date, you must be aware of the country's exchange conditions since several countries only host students in specific months.

How will the selection be made?

There are two phases of selection: document (CV and motivation letter) selection and interview. English Test will be included in the interview and with a 3rd party organizer, Indonesian Language Program (ILP).

How long is the duration of the exchange?

The exchange will be held for four weeks to ensure our academic quality.

To get the certificate, you have to fulfill at least 80% of attendance.

How much should I pay for this program?

The fee for the bilateral contract will be Rp4,900.000 and Rp1.400.000,for the unilateral contract. The fee should be paid to the Treasurer of SCOPE CIMSA right after the agreement has been signed.

For a unilateral contract, you also have to pay the unilateral fee directly to the hosting country in the way mentioned in their exchange conditions. Please see the related country's exchange conditions to notify the amount of its unilateral fee.

What is included in the contract fee that I have to pay?

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The contract fee will include your accommodation and meals once per day (or equivalent) during the exchange period.

What about the visa?

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The outgoing student is fully responsible for obtaining their visa. SCOPE CIMSA will help to provide an invitation letter from the hosting country.

Any failure in visa obtaining is not the responsibility of SCOPE CIMSA. 2024 - 2025

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exchange mechanism

Her e r A You

e!

REGISTRATION

BEFORE EXCHANGE

PREEXCHANGE

Application

Assigned to a LEO

Pre-Departure Training

Selection

Exchange Agreement

Database Access

Announcement

Payment of Exchange Fee & Deposit

Application Form and Documents Submission

You Are Officially an Outgoing!

Card of Acceptance from the Host

Card of Confirmation sent to the Host

(Another) Pre-Departure Training

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EXCHANGE GUIDELINE

EXCHANGE

for more information Ariana Safitri Putri National Exchange Officer for Outgoing CIMSA 2022/2023 +6281575123363 E-Mail: neo@cimsa.or.id LINE: safitriputt

2024 - 2025

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