2017 GSA Corporate Event Planning Guide

EVENT CORPORATE

PLANNING GUIDE

A restaurant might be the perfect event venue Consider menus by classicallytrained chefs like Steve Doliget Page 4

Who can help?

Don’t want to plan yourself?

Find assistance.

Page 16

Where to play?

Look beyond the event itself.

Page 30

Sponsored by

You’re Invited What: Corporate Event Planning Guide Presented by: GSA Business Report

Details: is the go-to publication for event planners Guide Planning Event The Corporate of the Upstate.

Don’t miss: tools, including checklists and directories. planning great Each edition includes The guide also looks at the latest trends.

In this issue: effective corporate giveaways planning; Social media in event

About our Sponsors

N

estled among the clouds with breathtaking views of downtown Greenville, the Commerce Club is the premier Greenville business club, and the perfect place to host your next event.

With seven renovated rooms featuring state-of-the-art audiovisual equipment, the Commerce Club can accommodate small groups and up to 300 guests. Whether a corporate meeting, team-building event, holiday party or social activity, our experienced private events team will ensure every detail is handled to provide personalized service that matches your vision. Select from our current menu options or work with the Executive Chef to create a handcrafted menu just for you. Contact us today to make your vision a reality.

V

oted in the Top 10 of Sports Facilities to have your event, the Upward Star Center consists of 120,000 indoor square feet of meeting space that has basketball/volleyball courts, meeting rooms, banquet space, batting cages, corporate board rooms, catering and more! The Upward Star Center is located just south of BMW on I-85. We invite you to come and enjoy our facility for your next event — and while you will be thrilled with the brick and mortar — you will be amazed with our service. We believe that every person that walks through the door is an opportunity for us to serve so that they have the best experience possible. I personally invite you to stop by and see what we can offer you for your next corporate party, banquet, meeting, or expo. I look forward to seeing you soon!

About the cover: Steve Doliget, chef at The Commerce Club in Greenville, is among a crop of chefs elevating menus and the food scene in the Upstate. (Photo/Alaina Lutkitz of Upstate Headshots)

Corporate Event Planning Guide 2017

1

contents 2017

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Where to Hold Your Event

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Where to Hold Your Event The boss comes to your office and informs that you are responsible for putting together a corporate event in the Upstate. So, where you will you hold it? The answer to this important question can make your event one to remember or one to forget. Fortunately, there are plenty of options in the Upstate, from large convention centers to outdoor venues and a lot in between.

6 Keep the Audience in Mind

When Looking for a Venue

13 Hotels with Meeting

Facilities List

8 No Room for Surprises in A/V Presentations

14 Restaurants with Banquet Facilities List

10 Alternative and Outdoor Venues List 4

Corporate Event Planning Guide 2017

Sponsored by

Where to hold your event

When looking for a venue

Keep the

audience in mind

By Matthew Clark

I

t’s probably the first question on the mind of an event planner.

Where can I hold my event?

And, it’s a question that doesn’t come with an easy answer. There are many different components to addressing that question, and if one of those answers isn’t satisfactory to either the planner or the business holding the event, it likely means a move to another option.

One of the biggest questions is obvious: how much is it going to cost?

Companies are very concerned about how much money they are spending both in terms of the dollar cost and the impression it gives others.

They don’t want to seem as if they are overspending, especially when providing things like food and alcohol.

In some instances, planners and companies may look for the simple op-

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Corporate Event Planning Guide 2017

tion and find a place that is an all-inone location that provides everything needed for an event. This can range from a venue that provides its own audio/visual capabilities to one that can provide booths and tables for events such as business expos.

Most venues either offer catering in house – usually the case with hotels – or have a list of preferred or exclusive caterers. The benefit to using those preferred providers is that they are familiar with the space and what will or won’t work.

Of course, the Upstate has blossomed in terms of its food offerings as trained chefs have made a big impact on the food scene in the region. The region has quickly becoming the newest culinary destination in South Carolina.

Because of the level of trained chefs in the region, choosing the chef can be

just as important as choosing the restaurant. The Upstate has an impressive selection of executive chefs to choose from.

Another question to ask is does the event take place during another event in the area. In the case of the Upstate, there are few weekends when there is nothing going on. But, if you do look at a time when there isn’t as much going on, it could be a better option for the wallet. Then again, perhaps you want to have your guests experience things like the SC Festival of Flowers in Greenwood or Fall for Greenville.

(See calendar on page 38.) However, if that is the experience you are looking for, your venue options may be limited.

Planning becomes paramount here. It is good to plan your event 8-12 months in advance to assist with booking the space and giving your event-go-

ers enough time to get rooms or make other arrangements.

The number of available event spaces and venues in the Upstate grows each year, so there are other factors planners and companies need to investigate when looking at where to go: Event size and purpose. If you’re planning a large event, your choices may be more limited. But the event function is a deciding factor here too.

Is this a networking event that needs a few high-top tables, or a seated lunch?

Would an outdoor space work?

Proximity to other entertainment options. If you’re hosting a cocktail hour reception for your employees, think about selecting a spot near restaurants where attendees can go afterward for dinner. Guests visiting from out of town will most certainly want to be near area nightlife or attractions that

Where to hold your event

Questions to consider when choosing a venue:

are within walking distance.

Parking and transportation. Now this is a big one. While many venues, especially in downtown Greenville and Spartanburg, have designated parking lots and or nearby city-operated parking garages, it is still important to think ahead about parking. Be sure to communicate the parking situation in advance so guests are prepared.

Weather. The climate here in the Upstate is pretty ideal year-round. Remember, it’s the South. Summers can be hot, but winters are pretty mild by comparison to points north. If your event is in mid-July and outdoors, look for venues that have some shade, misters or fans and an option for people to

• What does the venue provide and what is included in the cost, such as tables, chairs and linens? At some venues you may have to rent those separately.

step inside and cool off.

Once you have the venue and date decided, it can be easy to overlook an • Can you bring in your own important part of the process: the concaterer or does the venue tract. The excitement of landing the have its own exclusive caterperfect venue at the perfect time can be ing service? a blinder causing a planner or company to fail to pay attention to the details of the contract.

• What are the delivery and Carefully reviewing any contracts setup times? Some venues and being mindful of those little details have very specific times, and will both keep the budget in check and that’s important for a do-itmake the event a success. yourself event organizer.

Read the contract and, by all means, ask questions.

• What is the parking situaSo, now that you have all of that tion around your venue? Is situated, it is time to have a great event there dedicated parking or a in the Upstate.

parking garage nearby? These are important as parking is a premium and you want to make sure your guests know the parking situation before they arrive.

• Will there be a supervisory venue staff member available during the event to answer questions or solve problems that may come up?

• Will the hosts be responsible for cleanup at the end? And will there be sufficient trash containers available?

• How long do you have after the event to have all rental items removed?

Corporate Event Planning Guide 2017

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Where to hold your event

No room for

surprises T

in A/V presentations

here’s nothing worse than putting months into preparing for an audio/visual presentation, only to have a technical malfunction while on stage, said Jeff Nickles, president of Production Design Associates.

“More often than not, the audiovisual details of an event get overlooked in the planning process,” Nickles said.

“Lighting, staging, sound and video projection can make or break an event, especially when trying to engage a large crowd.”

Nickles said that in order to make sure there are no unexpected surprises, always rehearse the presentation in the exact location’s space and with the exact equipment that will be used on presentation day.

Nickles, who has worked on events for more than 35 years, said you

should never leave anything to chance: Always test equipment, microphones and computers and always put new batteries into every device before a big presentation.

“You have to prepare for anything that can go wrong in the show,” he said.

Newly unforeseen problems can come from the trend of making presentations using tablets and iPads that employ wireless Internet connections.

“You must make sure you have the proper Wi-Fi strength, “Nickles said.

“Always test bandwidth and Wi-Fi signals. Maybe the Wi-Fi worked great during your test in an empty room, but now with all the attendees in the lobby or breakout rooms using their wireless devices, the area’s Wi-Fi bandwidth has been eaten up. Check the bandwidth on your devices and have the option to be hardwired to the Internet.”

Creative light displays can enhance an event.

(Photo/Production Design Associates) Wow the crowd A common concern with large corporate presentations is how to engage the crowd, especially with early-morning presentations.

There are many ways to spice up presentations with moving lights, video, logo projections and set pieces.

“What gets people’s attention are colors and movement – use moving lights and scenic elements in innovative ways,” Nickles said.

That’s also a good way to mix in company branding throughout the room, like blue uplighting around the

room if the company’s logo color is blue, for example, or having their logo rotating and moving around the room.

These important details, and a seamless A/V presentation with no technical glitches, will achieve the goal of every presentation.

“Having people rave about it on social media and around the water cooler the next morning is the aim,” Nickles said.

“To have a presentation where people are wondering how you are going to top it next year – that’s what you want to hear.”

30 technical questions to answer before you meet with your audiovisual partner General Event Information 1. Do you have a detailed RFP?___________________ 2. What is the event date and time?________________ 3. When is the load in date and time?_______________ 4 Where do you plan to hold the event?_____________

16. Does the venue permit an outside company to rig from the ceiling?________________

5. Is there more than one event location?____________

Lighting

6. How many people are expected?________________

17. How would you like to use lighting to enhance the event?__________________

Event Details 7. What kind of ambiance would you like to create at the event?__________________ 8. Does your event have a theme or color scheme?_____ 9. Have you created a show flow or agenda?_________ 10. Do you have a room diagram?__________________ 11. Do you need a stage? If so, what size?____________ 12. What is your budget?_________________________

Power

8

15. Are you familiar with the power available at the venue?

Can you provide a venue contact to discuss power specifics?_________________________________ ________________________________________

24. How will the speaker address the audience? __ Wired mic stand __ Head table mic stand __ Upright podium __ Tabletop podium 25. Will you require background music?______________

18. Do you have a logo for projection onto walls, floors or building façades?____________

26. Do you already have video content you would like to use, or do you need assistance with video production?________________________________

19. Do you need a stage wash for your speaker?_______

27. Do you require IMAG (Image Magnification)?________

20. Can you hang lighting from the ceiling or does it need to be ground supported? __________

28. What media source is used, and do you have a backup? (PC/DVD/MAC)_________

21. Are you planning entertainment that will require lighting? If so, is there a rider available with entertainers’ specific needs?___________________

29. Would you like to use a projection screen for the event? If so, would you like front or rear projection? ________________________________________

Audio

30. Would you like to use video screens? If so, would you like them supported from the ground or suspended? ________________________________________

13. What are your power distribution needs?__________

22. How many people will be speaking? _____________ What is the speaking order?____________________

14. Do you have a band that needs to tie into a power distribution?_________________

23. What kinds of microphones will be needed? __ Wired HH/Quantity

Corporate Event Planning Guide 2017

__ Wireless HH/Quantity __ Wireless LAV/Quantity __ Wireless Headset/Quantity

Provided by Production Design Associaties, www.pdastage.com

Where to hold your event

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Corporate Event Planning Guide 2017

Where to hold your event

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Corporate Event Planning Guide 2017

Where to hold your event

Hotels with Meeting Facilities Ranked by Square Footage of Event Space

Event Capacity

Company

Phone / Website

Top Local Official(s) / Event SF / Meeting Year Founded Rooms

Embassy Suites Golf Resort & Conference Center 670 Verdae Blvd.

Greenville, SC 29607

Reception / Banquet

Theater / Classroom

864-676-9090 www.embassysuitesgreenville.com

Bill Groves 1993

Sales Director

44,000 20

2,000 980

1,300 750

Stacey Dawkins

Spartanburg Marriott 299 N. Church St. Spartanburg, SC 29306

864-596-1211 www.marriott.com/spamc

David Sundermann 2003

40,000 27

800 650

1,200 500

Jennifer Davis

Hyatt Regency Greenville 220 N. Main St. Greenville, SC 29601

864-235-1234 www.greenville.regency.hyatt.com

Larry Bell 1982

32,000 25

1,400 1,200

1,580 -

Ryan Herron

Hampton Inn & Suites Spartanburg 801 Spartan Blvd.

Spartanburg, SC 29301

864-699-2222 www.spartanburgwestgatemallsuites.hamptoninn.com

2004

19,000 8

500 330

500 330

Amy Keihl

Clemson University James F. Martin Inn 240 Madren Center Drive Clemson, SC 29634

864-654-9020 www.clemsonuniversityinn.com

Sharon Franks 1997

17,000 16

600 400

600 200

Mandy Wright

Hilton Greenville 45 West Orchard Park Greenville, SC 29615

864-298-4747 www.greenvillesc.hilton.com

Timothy Weaver 1987

14,000 -

500 360

-

The Westin Poinsett 120 S. Main St. Greenville, SC 29601

864-421-9700 www.westinpoinsettgreenville.com

Chelsea McCray 1925

14,000 10

1,000 300

350 200

John Geddes

Marriott Greenville 1 Parkway E. Greenville, SC 29615

864-297-0300 www.marriott.com/gspap

Scott McDowell 1989

11,000 14

500 400

450 300

Alice Ward

Courtyard by Marriott Greenville Downtown 50 W. Broad St. Greenville, SC 29601

864-451-5700 www.marriottcourtyardgreenville.com

Elise Romano 2010

9,000 5

-

125 60

Daniel Lock

Crowne Plaza Hotel Greenville 851 Congaree Road Greenville, SC 29607

864-297-6300 www.crowneplaza.com/gsp-ropermt

Greg A. Greenawalt 1984

7,600 10

400 320

500 247

Donna Oglesby

Because of space constraints, only the top-ranked companies are printed. For a full list of participating companies, visit http://www.scbiznews.com/buybusiness-lists. Although every effort is made to ensure accuracy, errors sometimes occur. Email additions or corrections to lists@scbiznews.com.

Stephanie Goodale

Researched by GSA Business Report staff

Corporate Event Planning Guide 2017

13

Where to hold your event

Restaurants with Banquet Facilities Ranked by Maximum Capacity for a Seated Event

Company

Phone / Website Email

Craft 670 at Embassy Suites Golf Resort & Conference Center 670 Verdae Blvd., Greenville, SC 29607

864-676-9090 www.embassysuitesgreenville.com Christina Sprouse gspes_ds@hilton.com

Larkin's on the River 318 S. Main St., Greenville, SC 29601

864-467-3020 www.larkinscatering.com info@larkinscatering.com

Hilton Greenville 45 West Orchard Park, Greenville, SC 29615

864-298-4747 Stephanie www.greenvillesc.hilton.com salesadmin@hiltongreenvillesc.com Goodale

Manager(s)

Bob Munnich, Jessica Latif, Kristina Murphy

Max. Seating Capacity for Special Events::Capacity Banquet 2,000 20 $40

Menu/Signature Dishes Craft 670 offers delicious dishes that are customized to each guest. Special event menus range from casual cookout style to elegant formal dining, and a variety of venues for the perfect location

500 5 $45

Aged steaks, fresh fish, old wine; serving certified angus beef brand steaks and DeBragga dry-aged and Wagyu; table-side caesar salad, seasonal entrees and housemade desserts; wine spectator awards

360 12 $45

Join us at Bistro 45 Carolina Fresh for a quaint Greenville, SC dining experience; our menu features freshly prepared seafood and steaks; enjoy delicious pasta dishes and a delightful dessert menu

Sullivan's Metropolitan 864-226-8945 Grill www.sullivansmetrogrill.com 208 S. Main St., Anderson, bill@sullivansmetrogrill.com SC 29624

Kellye A. Rainey, Sabra Nickas, Bill Nickas

360 2 $35

Trigger de Mere: broiled fillet of grouper topped with grilled shrimp and scallops in light sherry cream sauce with saffron rice; all entrees come with a salad and choice from 15-20 homemade desserts

Tucker's Restaurant and 864-844-2452 Catering www.tuckersrestaurant.net 3501 Clemson Blvd., tuckersinc@yahoo.com Anderson, SC 29621

KD Simpson

250 4 $30

Specializing in fresh ingredients and house-made dressings/sauces coupled with innovative American cuisine; customized menus to each individual event

864-679-5299 The Lazy Goat 170 RiverPlace, Greenville, www.thelazygoat.com info@thelazygoat.com SC 29601

Kim Eades, Lauren Martin, Dan Wooley

100 1 $35

Mediterranean-themed dishes with influences from Spain, Morocco, Italy, France, Greece, Africa and the Middle East; menu includes meat and cheese plates, small plates and main dishes

Roost Restaurant 220 N. Main St., Greenville, SC 29601

864-298-2424 http://roostrestaurant.com/ Christopher.George@hyatt.com

Brandi Owens

100 1 $30

Roost’s cuisine is modern southern with influences from across the globe; our menu is built around what is fresh and in season; bonded to our community and committed to sustainable processes

Soby's New South Cuisine 207 S. Main St., Greenville, SC 29601

864-232-7007 www.sobys.com info@sobys.com

Kim Eades, Michaela Leitch, Sarah Freidank

100 2 $35

Contemporary cuisine with traditional Southern ingredients; fried green tomatoes, New Orleans-style shrimp and grits; white chocolate banana cream pie

Passerelle Bistro 601 S. Main St., Greenville, SC 29601

864-509-0142 www.passerelleinthepark.com gina@table301.com

Kim Eades, Steve Smith

85 0 $25

French-influenced dishes including cassoulet, baked goat cheese, and croquemonsieur

Halls Chophouse 550 South Main St., Suite 100, Greenville, SC 29601

864-335-4200 www.hallschophousegreenville.com Pam Falvey -

65 3 $100

We are a signature steakhouse; our steaks come from Allen Bros.; we have signature side dishes such as pepper jack cream corn skillet

Rick Erwin's Nantucket Seafood 40 West Broad St., Greenville, SC 29601

864-546-3535 www.rickerwins.com/nantucketseafood info@rickerwins.com

Sarah E. Locke

50 4

Ricks's signature shellfish tower; surf and turf; 4 oz or 11 oz center-cut filet; jumbo lump crab cake or lobster tail;whipped potatoes, sauteed vegetables; delmonico-12 oz

Rick Erwin's West End Grille 648 South Main St., Greenville, SC 29601

864-232-8999 www.rickerwins.com/west-endgrille/ info@rickerwins.com

Sarah E. Locke

32 3

Center-cut porterhouse (24 oz); Rick's Carpetbagger- 12 oz grilled prime delmonico and fried oysters served with cajun remoulade; cold waterlobster tail

Rick Erwin's Eastside 8595 Pelham Road, Greenville, SC 29615

864-672-9040 www.rickerwins.com/eastside/ -

Sarah E. Locke

26 1 $30

A traditional American steak and seafood establishment that takes fine dining to new levels. The intimate atmosphere boasts dark woods, a wine cellar, and an inviting dining room

Nose Dive 116 S. Main St., Greenville, SC 29601

864-373-7300 www.thenosedive.com gina@table301.com

Kim Eades, Rachel Maurer, Jason Phillips

24 1 $25

Gastropub burger, traditional fish and chips, Carolina Gold risotto, herbed tater tots

CityRange Steakhouse Grill 615 Haywood Road, Greenville, SC 29607

864-286-9018 www.cityrange.com rrg@cityrange.com

Shannon Williams

3

Great steaks, chops, fresh seafood, business lunches, lounge and patio

Because of space constraints, only the top-ranked companies are printed. For a full list of participating companies, visit http://www.scbiznews.com/buy-business-lists. Although every effort is made to ensure accuracy, errors sometimes occur. Email additions or corrections to lists@scbiznews.com.

14

Corporate Event Planning Guide 2017

Researched by GSA Business Report staff

Where to hold your event

Corporate Event Planning Guide 2017

15

Who Can Help?

You have a big corporate event with more than 100 people coming in from all over the Southeast ... what do you do? Panic? Hyperventilate? Bypass all the stress of coordinating that big event by getting some help from professionals. This can range from a full-service event planner to just getting help with catering. No matter what you are seeking, there are those in the Upstate who can help.

18 Make Your Event a Breeze

by Hiring Expertise

25 #Hashtag Your Way to a Successful Event Sponsored by

20 Do Me a Favor 22 Photographer /

Videographers List 23 Event Planners List 16

Corporate Event Planning Guide 2017

26 Corporate Event Planning Checklist 27 Emergency Kit and Tips 28 Full-Service Caterers

Who can help?

Corporate Event Planning Guide 2017

17

Who can help?

Make your event a breeze by hiring expertise

By Licia Jackson

H

ere’s one piece of advice from people who hold events on a regular basis: Don’t try to do this alone!

Event assistance can come in many forms, from a certified event planner to planning assistance from your caterer.

At a minimum, if you’re planning a corporate conference or business meeting, you need to set up committees to help with each aspect.

Why hire a full-fledged event planner? An experienced planner will have expertise in putting on events and will have the time to follow up on every detail.

Another reason: Event planners are creative people and they enjoy translating your vision of the event into reality.

A good planner will spend time listening to your ideas and asking questions.

You can hire an independent event planner, perhaps with credentials such as Certified Special Events Professional or Certified Meeting Planner, both earned from professional organizations. A list of event planning services in the Upstate is included on p. 22 in this guide.

An event planner may specialize in corporate events, which include nonprofit fundraisers, or social events such as parties and weddings. Make sure you hire the person who is right for your event.

At the initial meeting, be clear about the mission of your event, so that the event planner can turn it into a solution. Your event needs a theme, which the planner will help carry out.

Ask for a detailed proposal from

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Corporate Event Planning Guide 2017

the events planner. This will usually require a fee that can be applied to the event costs if you hire the planner.

An experienced planner can often save you money in such areas as catering and decorations. They will usually have business relationships with preferred vendors who give discounts to their customers. In addition, vendors may offer discounts for charity events.

The planner will need to have good communication skills to coordinate the various vendors and the overall schedule of the event. Expectations on all sides should be clear and should be spelled out in the contract.

Another source of planning help

may be the event venue itself. Often the conference center or other location you choose will have a meeting planner who can help you think through all the services needed. Their help may be limited in scope, but will help make sure you don’t forget an important aspect of your event. They will also help schedule vendors on the day of your event, from equipment rentals to audiovisual.

Sometimes caterers have their own event planning assistance to help.

Choosing the menu for your event is a fun part of the planning, but also can be challenging and budget-busting.

The caterer and/or event planner can help you decide what type of food is

right for your event: seated dinner, food stations, buffet or passed hors d’oeuvres.

To make sure you get the assistance you need, attend some local events of the same type you are planning. If you like the way they are handled, ask the host organization for a referral to their event planning services.

How far ahead should you start the planning for your event? In general, the bigger the event, the longer the lead time needed. You will need at least a few months to plan. Popular venues – and event planners – book up quickly, so start work as soon as the event is placed on the calendar.

Who can help?

Event Planner’s Task List Here are some of the tasks an event planner can assist with: • Research • Event design • Finding a site • Arranging for food, décor and entertainment • Planning transportation • Sending invitations • Arranging accommodations • Coordinating activities and personnel • Supervising at the site • Conducting evaluation of the event Source: Entrepreneur magazine Event Support Here are vendors and services you may need for your event: • Event planning • Catering • Display equipment rental • Tables, linens, service ware rental • Photography/videography • Audiovisual

• Florist • Decor • Production/staging • Security • Parking valet • Registration • Printing • Promotional products • Transportation

Corporate Event Planning Guide 2017

19

Who can help?

Do me a

Favor

Promotional giveaways are important for company branding

Y

ou find them at networking events, fairs, conventions, grand openings and any occasion that involves a booth: Free corporate logo-marked giveaways and products.

20

Corporate Event Planning Guide 2017

This method of advertising is still one of the most affordable ways to get a company’s brand out to (and remembered by) the public, according to a 2016 Global Advertising Specialties Impressions study of

over 100,000 consumers nationwide.

Giveaways have evolved well past the ubiquitous company pen.

Shiny trinkets, USB flash drives, umbrellas, desk calendars, hats, tote bags and more are emblazoned with

a company’s name and logo in hopes that the freebie can positively influence consumers to use the company’s services.

According to the nationwide survey, promotional products have

Who can help?

strong ownership and longevity among the public, especially products that are useful to consumers.

Fifty percent of U.S. customers own promotional writing instruments, the survey states. Forty-one percent of U.S. consumers use promotional desk and office accessories.

As for longevity, calendars last the longest at 12 months and 76 percent of consumers who own calendars say they display them prominently in their homes or offices. The study found that consumers keep promotional items for an average of eight months, making it a good branding investment. The most influential product, according to the survey, is a USB flash drive.

While the majority of giveaways nationwide include pens, T-shirts and drinkware, many companies get creative and use these giveaways as an opportunity to drive home their company’s message.

“A corporate giveaway at an an-

nual meeting is the ideal time for a company to elevate its brand reputation,” said Allison Sparrow, creative content manager with AM Conservation Group Inc. “Our kits include energy and water efficient products that can be easily implemented in a workplace or household.”

Kimberly Fite, corporate office manager at ISHPI, said she goes above and beyond ordering promotional giveaways to purchase items that have a “wow factor.”

“I keep two things in mind when determining my promotional items: first, making good judgments when pricing out items, and second, picking items that tie in with the company’s image.”

She said she purchases giveaways that tie in to ISHPI’s information technology company industry with items such as dual port USB car chargers, dual port USB hubs and hardcovered Post-it notebooks.

“I absolutely refuse to buy some-

thing simply based off of how cheap I can get it, because I know those cheap items just get tossed away and that’s like throwing money out the door,” Fite said. “I will spend a little more on an item that I know the recipient will have a use for.”

Things to consider for successful corporate logo giveaways include making the giveaway relatable to the company and ordering enough for all events throughout the year.

“One other thing I try to keep in mind when I order products is, if people are attending from out of town, will they be able to take the item on a plane? Will it fit in their suitcase? Will they get past check points with it?” Fite said.

“I also keep my branding simple

with the logo and I always try to just incorporate the web site. By only putting the web address, it brings more visitors to our site to learn more about our company.”

Corporate Event Planning Guide 2017

21

Who can help?

Upstate Photographers/Videographers Ranked by No. of Local Employees Company COMPLETE weddings + events 600 Laurens Road, Suite A Greenville, SC 29607 coxphotography.net 640 South Main St., Suite 103 Greenville , SC 29601 Ernest Rawlins Photography 726 Wade Hampton Blvd.

Greenville, SC 29609 Three Point Oh 306 Ridgeland Drive Greenville, SC 29601 Sposa Bella Photography 218 Anderson St. Greenville, SC 29601 FamZing Photography & Video 743 Congaree Road Greenville, SC 29607 Upstate Headshots Greenville, SC 29601 Michelle Brooks Photography 1032 Edenbrooke Circle Anderson, SC 29621 J. Jones Photography 18 Evonvale Court Greenville, SC 29605

Phone / Website Email

Top Local Official(s)/ Year Founded

Local Employees

864-436-1500 www.completegreenville.com tyler@completegreenville.com

Tyler Hendrick 2011

20

Wedding and event photography, videography, Dj, photo booth and lighting

864-593-5523 www.coxphotography.net patrickcox@me.com

Patrick Cox 2001

5

Wedding and event photography

864-271-0002 www.ernestrawlins.com office@ernestrawlins.com

Mark D. Massingill 1947

4

Publicity, business portraits, commercial photography

864-467-1056 www.3pointoh.com sales@3pointoh.com 864-903-1269 www.sposabellaphotography.com info@sposabellaphotography.com

Jack M. Marks 1995

4

Corporate, broadcast and legal video production; custom product delivered via DVD, TV or internet; script writing; satellite news feeds; HD location shooting and editing

Lindsey E. Mahaffey 2004

3

Wedding photography

864-603-9883 www.famzing.com events@famzing.com

Summer Gossett, Stephen Gossett, Ronnell Hill, Tracy Ryan 2011

2

Photography, wedding photography, commercial videography, wedding videography

864-841-8887 www.upstateheadshots.com alaina@upstateheadshots.com

Alaina Lutkitz 2010

1

Headshots, portraits

864-617-2707 www.michellebrooksphotography.com michelle@michellebrooksphotography.com

Michelle Brooks 2010

1

Wedding Photography

864-477-9171 www.joshjonesphoto.com josh@joshjonesphoto.com

Josh Jones 2009

1

Photojournalistic wedding photography

Because of space constraints, only the top-ranked companies are printed. For a full list of participating companies, visit http://www.scbiznews.com/buy-business-lists. Although every effort is made to ensure accuracy, errors sometimes occur. Email additions or corrections to lists@scbiznews.com.

22

Corporate Event Planning Guide 2017

Specialization

Researched by GSA Business Report staff

Who can help?

Corporate Event Planning Guide 2017

23

Who can help?

24

Corporate Event Planning Guide 2017

Who can help?

#Hashtag your way to a successful event

W

hen it comes to planning your important event, don’t overlook the power of incorporating social media into your event planning strategy.

Social media is a great way to announce your event to literally thousands of people, and setting it all up is free and fast.

Even if an event has been held for years, adding a social media component can increase value and get more exposure, whether it’s a festival, conference or other event.

Here’s how to use social media hashtags to get the most coverage of an event:

and hang signs with the hashtag in a central location. Encourage attendees to post their photos or perceptions about the event with the hashtag you created. That will create a buzz about the event and connect all those in attendance.

3. Display the hashtag stream and have fun watching reactions.

On a large screen at the event, have someone use a social media management program such as Visible Tweets, Hootsuite or Snapcastr, which compiles and shows all photos and tweets that use the hashtags you created for the event on a large screen. Attendees will enjoy seeing their photos large on the screen and it will encourage oth1. Create a hashtag, well before the ers to use the hashtag as well. event.

A hashtag is a pound sign (#) be- 4. Pay attention to post-event fore a word or phrase, and is a click- chatter. able link to other posts with that Monitoring the event’s hashtag same tag. While hashtags are the most after the event can give you insight popular on social media site Twit- that you may not be able to get on a ter, hashtags work on Facebook and regular survey.

Instagram social media sites as well.

Post regularly, using the hashtag to get 5. Drive followers to your website. people informed and excited about With all the attention on a comthe upcoming event and promote the pany or organization during an event, hashtag phrase to sponsors, exhibitors use the time to direct people to an orand attendees. ganization’s professional website to

further engage followers and get con2. Encourage other people to use tact information. the hashtag and connect on social media.

Source: Investment News and If budget allows, make shirts Footman-Brewer Enterprises LLC Corporate Event Planning Guide 2017

25

Who can help?

Corporate Event

Planning Checklist BEFORE THE EVENT o Determine event goals and objectives. This is especially important with client events and sales meetings, as it will help you keep on track. o Identify possible dates for the meeting. Thinking ahead and checking with others on possible conflicts can limit the inconvenience for all parties. o Prepare a preliminary agenda and guest list to help set the criteria for the venue. o Prepare a preliminary budget. Unless you manage your corporate event closely, the budget can grow unexpectedly. o Send meeting requirements to selected sites with requests for written proposals.

Hot tip:

Hot tip:

Communication is a huge key to your event’s success. Strive for clear communication with attendees, sponsors, vendors and the venue representative.

Use your leverage to get the best out of your vendors. Explain that the event’s audience is invaluable to their business. “Here is what I am bringing you.”

o Conduct site visits as required. This is especially important when you’re using the facility for the first time. o Negotiate hotel rates and blocks. If you use hotel meeting rooms for the event, you could get a significant discount on sleeping rooms. o Determine preliminary food and beverage requirements and negotiate menus and prices. o Add any deadlines and other requirements to the timetable.

Hot tip: Plant the seeds of social media early by promoting a hashtag before the event to generate buzz.

60 TO 90 DAYS BEFORE THE EVENT o Form committees as required. Organizations that have regular events should consider forming standing committees that meet regularly. o Develop a promotional strategy. o Do some public relations for the event. Calendar notices, press releases and interviews may all be appropriate. o For nonprofit or charity events, line up sponsors. o If you are charging admission to the event, establish registration fee structures and policies, and be sure to include clear cancellation policies.

26

o Invite and confirm key speakers. This includes people within your organization. o Obtain audiovisual needs from speakers and presenters, and order all necessary equipment. o Review, update and confirm final event budget. o Identify and communicate on-site responsibility areas for committees and volunteers. Set up training for volunteers and educate them about your expectations. o Select and order speaker gifts and awards. o Order special decorations for the event. o Prepare and order signs. This is another opportunity to build your brand. o Arrange for travel and housing of all staff and VIPs.

Corporate Event Planning Guide 2017

THE DAY OF THE EVENT o Have a staff and volunteer meeting to review responsibilities, procedures and overlap areas such as registration. o Confirm and monitor pickup of all rental equipment and supplies.

IMMEDIATELY AFTERWARD o Pack and inventory all material. Many of your collateral materials are reusable — and they’re a big investment. o Do financial reconciliation. Gather the invoices and make sure you have been billed correctly and that you pay in a timely fashion. Watch expense reports for other costs. o Write and mail thank-you letters. o Collect and organize data for final meeting reports. Get evaluations from staff, volunteers and consultants to determine what went right and what needs improving.

Hot tip: Address any problems that need to be handled after the event is over.

Take notes for future events if there are things that need to be done differently.

Who can help?

Corporate Event

Emergency Kit & Tips KEEP AN EYE ON THE WEATHER: Lauren Fox of Fox Events was planning an outdoor event and the client did not want to pay for a tent – despite her recommendation. Inclement weather arrived just hours before the event and no tents were available in the entire city. Fox had to call a company in a city a couple of hours away. “You really do need to look at the weather 48 hours in advance,” she said. Another suggestion: Clip nametags to a big ribbon at outdoor events.

PREPARE FOR SERIOUS EMERGENCIES: Nicole Garrigan, independent event planner, has encountered her share of emergency situations. The best outcomes come with being prepared, she says. She has a pre-convention meeting with venue staff and pertinent vendors. She establishes a protocol for life-and-death situations: call 9-1-1 first and then call her. For other emergencies, call her first. She recommends having someone on the security team trained in basic first aid and CPR. Anytime you have a large group of people together, anything can happen. But, Garrigan said, if you have emergency plans in place, it won’t be as bad as it could be.

CHECK AND DOUBLE CHECK: When a transportation vendor didn’t send its normal follow-up confirmation, Maryann Hoyt of The Event Cooperative reached out on the day of the event and discovered no driver was scheduled for her event. So she used her connections and found a replacement. “Relationships in this industry can go a long, long way,” she said.

When you’re at the venue, needs will come up that you don’t expect. Pack this emergency kit to avoid an extra trip to the store:

Snacks for staff, volunteers

Water

Tape

Scissors

Stain remover pen

Safety pins

Wet wipes

Paper towels

Adhesive bandage

Sunscreen

(for outdoor events)

Corporate Event Planning Guide 2017

27

Who can help?

Full-Service Caterers Ranked by Largest Event Catered in 2015 Company

Phone / Website Email

Top Local Official(s)/ Year Founded

Bagatelle Caterers 2514 East North St. Greenville, SC 29615

864-322-9001 www.bagatellecaterers.com info@bagatellecaterers.com

Yanory Flores 1991

15,000 10

Off site full catering service; taking care of all the aspects of the event from designing to cleaning up; Bagatelle's goals are: freshness, variety and flexibility

Liquid Catering 116 E. Broad St. Greenville, SC 29601

864-248-4850 liquid-catering.com arica@liquid-catering.com

Tammy Johnson 2011

11,000 80

Bar and beverage catering for weddings, private parties, corporate events and fundraisers.

Stax Catering 80 Orchard Park Drive Greenville, SC 29615

864-627-1403 www.staxs.net staxrestaurants@yahoo.com

Daneida Figuera 1993

7,000 -

Various menus; food prepared from scratch daily; equipment rental, flowers, linen, tables, chairs, silverware, and personalized wait and bar staff

Good Life Catering Co. 1225 Pendleton St., Suite 2 Greenville, SC 29611

864-605-0130 goodlifecateringonline.com goodlifecateringonline@gmail.com

Shane Clary, Matthew Feaster 2006

3,000 44

Full-service wedding and special-events catering; emphasis on intensive service and eclectic menu offerings

Fuddruckers 1147 Woodruff Road Greenville, SC 29607

844-383-3669 www.myfuddruckers.com catering@myfuddruckers.com

Brian Timmons, Karley Greer 1985

2,500 150

Fudd truck, on-site delivery, boxed lunches

Soby's On the Side 22 E. Court St. Greenville, SC 29601

864-271-8431 www.sobysontheside.com

Kim Eades, Michaela Leitch 2001

Table 301 Catering 207 S. Main St. Greenville, SC 29601

864-232-7007 www.table301catering.com michaela@table301.com

Larkin's on the River 318 S. Main St. Greenville, SC 29601

864-467-3020 www.larkinscatering.com info@larkinscatering.com

Carl Sobocinski, Kim Eades, Michaela Leitch 1997 Bob Munnich, Jessica Latif, Kristina Murphy 2005

Largest Event 2015 / Employees

Because of space constraints, only the top-ranked companies are printed. For a full list of participating companies, visit http://www.scbiznews.com/buy-business-lists. Although every effort is made to ensure accuracy, errors sometimes occur. Email additions or corrections to lists@scbiznews.com or go to www.scbiznews.com/update-listinformation/

28

Corporate Event Planning Guide 2017

Description of Catering Services

800 10

Full-service catering; corporate delivery for any size and any event

800 200

Weddings, cocktail parties, luncheons, meetings, in-home dinners, fundraisers; mobile kitchen caterers for any size event; network of vendors

750 75

Full-service catering specializing in outdoor events, off-site events, weddings and dinners; corporate events, company picnics, rehearsal dinners and cocktail receptions

Researched by GSA Business Report staff

Who can help?

Full-Service Caterers Ranked by Largest Event Catered in 2015 Company

Phone / Website Email

Top Local Official(s)/ Year Founded

Sullivan's Metropolitan Grill 208 S. Main St. Anderson, SC 29624

864-226-8945 www.sullivansmetrogrill.com bill@sullivansmetrogrill.com

Kellye A. Rainey, Sabra Nickas, Bill Nickas 1999

600 44

Cater on and off premises for any size event

Blockhouse Restaurant & Oyster Bar 1619 Augusta St. Greenville, SC 29605

864-232-4280 www.blockhouse.net dana@blockhouse.net

Dana McMullen, Charlie McMullen 1981

500 35

Variety of catering services

Tucker's Restaurant and Catering 3501 Clemson Blvd.

Anderson, SC 29621

864-844-2452 www.tuckersrestaurant.net tuckersinc@yahoo.com

KD Simpson 1995

500 35

Offering full service catering options that range from intimate business meetings to large corporate events and social occasions

Culinary Connection 297-C Garlington Road Greenville, SC 29615

864-421-7881 www.theculinaryconnection.com nmyeargin@gmail.com

Nancy Yeargin 1999

400 5

Full-service catering and event planning for corporate and social events and weddings; contemporary American cuisine

Hare and Hound Pub 101 E. Rutherford St. Landrum, SC 29356

864-4574218 www.thehareandhound.com sandra@thehareandhound.com

Sandra Lawson, Patty Otto 1993

400 50

Full event planning, sit-down or buffet options, tent specialists, flowers, full transportation needs; events for two to 500.; equipped for multiday catering events with travel if needed

Marriott Greenville 1 Parkway E. Greenville, SC 29615

864-297-0300 www.marriott.com/gspap alice.ward@marriott.com

Alice Ward 1989

400 90

On-site catering services with 2 main ballrooms and flexible indoor and outdoor event space.

Rick Erwin's Nantucket Seafood 40 West Broad St. Greenville, SC 29601

864-546-3535 www.rickerwins.com/nantucket-seafood info@rickerwins.com

Sarah E. Locke 2010

400 60

Provide breakfast, lunch, dinner catering options

Amy Keihl, Barrett Alexander 2005

400 6

Offer a selection of menus for lunch, dinner, and receptions and the opportunity to customize your menu for any meeting or event at Summit Pointe; onsite catering only

Summit Pointe Conference & Events 877-477-0477 Center www.summit-pointe.com 805 Spartan Blvd. info@summit-pointe.com Spartanburg, SC 29301

Largest Event 2015 / Employees

Because of space constraints, only the top-ranked companies are printed. For a full list of participating companies, visit http://www.scbiznews.com/buy-business-lists. Although every effort is made to ensure accuracy, errors sometimes occur. Email additions or corrections to lists@scbiznews.com or go to www.scbiznews.com/update-listinformation/

Description of Catering Services

Researched by GSA Business Report staff

Corporate Event Planning Guide 2017

29

Where to Play The Upstate is filled with places to play. Whether you are into hiking, golf, taking in a baseball or hockey game, or just enjoying the scenery, the Upstate has plenty to offer. From the mountains in the northern part of the Upstate to the various lakes, rivers and streams for fishing, the region is a haven for individuals and families alike.

32 Ten Ways to Play in the Upstate 36 What to wear when you’re out 37 Golfing Guide 30

Corporate Event Planning Guide 2017

Sponsored by

Where to play

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31

Where to play

Ten Ways to Play in the Upstate

8155 Greer Highway, Cleveland www.southcarolinaparks.com/caesarshead

With breath-taking views from 3,000 feet that extend into North Carolina and Georgia, Caesars Head State Park is one of the most popular and easily accessible overlooks on the Blue Ridge Escarpment. Numerous trails at Caesars Head Park lead to spectacular views and waterfalls, including Raven Cliff Falls, a two-mile hike to a suspension bridge with incredible one-of-a-kind views of the mountain cove below.

Greenville Drive Minor League Baseball

945 S. Main St., Greenville www.greenvilledrive.com The Greenville Drive minor league baseball team plays more than 70 games each season at Fluor Field.

The stadium is modeled after Fenway Park, home of the Boston Red Sox. The field boasts its own “Green Monster,” a 30-foot high wall in left field equipped with a manual scoreboard.

The dimensions around the outfield wall are to the same specifications as Fenway Park, including “Pesky’s Pole” in right field.

32

Corporate Event Planning Guide 2017

Photo/VisitGreenvilleSC

Caesars Head State Park

Where to play

Chattooga Ridge Canopy Tours

1251 Academy Road, Long Creek www.wildwaterrafting.com Chattooga Ridge Canopy Tours takes visitors through multiple ecosystems and into white oak and maple treetops in Oconee County. Twelve zip lines between trees offer over half a mile of “air time” including six zips across Academy Lake. Launch off of a 50-foot Bell Tower with 360 degree mountain views and walk along four sky bridges. Zip line canopy tours are open from early March to late November. Whitewater rafting also available.

Lake Jocassee

Dam near scenic S.C. Highway 11, Salem www.lakejocassee.com Lake Jocassee is set amidst Jocassee Gorges, named by National Geographic as one of the World’s Last Great Places. Bounded by mountains with crystal clear water, the spring-fed lake has 75 miles of undeveloped shoreline with Devil’s Fork State Park the only public access point. It’s a paradise for paddlers, as waterfalls empty into the lake and can be viewed only by boat. A two-mile hike leads to the highest series of waterfalls in eastern North America.

Abbeville Opera House

100 Court Square, Abbeville www.theabbevilleoperahouse.com Well over 100 years old, the historic Abbeville Opera House offers two full theater seasons each year featuring its talented performing company. The Opera House has been designated the Official Rural Drama State Theatre of South Carolina and it was restored to its original turn-of-the-20thcentury glory in 1968.

Fred W. Symmes Chapel – Pretty Place

100 YMCA Camp Road, Cleveland http://campgreenville.org/chapel.php The Fred W. Symmes Chapel is an outdoor chapel known as “Pretty Place” because of its amazing view of Standing Stone Mountain. Part of the YMCA Camp Greenville, the current chapel was constructed in 1941 with major upgrades made in 2012. Visitors can enjoy the view for free during daylight hours, except when it’s in use for a camp event, and the chapel can be reserved for special events and weddings.

Corporate Event Planning Guide 2017

33

Where to play

Art in Public Places

Greenville www.greenvillesc.gov/1114/Art-in-Public-Places City-sponsored Art in Public Places allows residents and visitors to take a walking or scenic driving tour through Greenville’s downtown and beyond to discover a diverse collection of public artwork. Seventy pieces of art can be found in the city’s downtown, West End, throughout parks and trails and more. The city provides a map, photographs and detailed descriptions.

34

Corporate Event Planning Guide 2017

Where to play

Greenville Zoo

150 Cleveland Park Drive, Greenville www.greenvillezoo.com The Greenville Zoo features wildlife from around the world, including orangutans, giraffes, various monkeys and giant tortoises. Visitors can also enjoy the Reptile Building, home to a variety of lizards, frogs, turtles and snakes.

BMW Performance Driving School

1155 S.C. Highway 101 South, Greer www.bmwusa.com Located next to the BMW Manufacturing Plant in Spartanburg, the BMW Performance Driving School offers a number of educational and thrilling driving classes behind the wheel of the newest fleet of high-performing BMWs. At the driving “M school,” certified instructors help drivers learn how to drift, accelerate, brake and corner at high speeds at the center’s driving course. A motorcycle school, complete with an off-roading track, and teen driving school are also offered.

GHS Swamp Rabbit Trail

Various locations from Greenville to Travelers Rest www.greenvillerec.com/SwampRabbit The Greenville Health System Swamp Rabbit Trail is a 21-mile multi-use greenway system that runs along the Reedy River over a former railroad line. It offers fun, non-motorized recreation and transportation for everyone, including bike riders, walkers, joggers or children in strollers. The trail connects to schools, parks and local businesses, including a farmers’ market. Printable maps are available online and through a smartphone app.

Corporate Event Planning Guide 2017

35

Where to play

What to wear

Y

when you’re out

ou’re in Greenville or Spartanburg or environs.

The party is going to be beautiful, but the weather may not.

The Upstate’s weather is changeable; one minute it may be breezy, the next pouring rain.

It may be hot in the afternoon, followed by a chilly evening. But you needn’t be uncomfortable at that fancy event.

Here are some tips for dressing well and dress comfortably:

Men • If you aren’t sure what the proper dress for the occasion is, ask the host. If you’re not comfortable doing that, ask someone else who is going.

• In warmer months, wear a summer weight suit, especially if the event is outdoors. Make sure your shirt and tie look sharp, because odds

36

Corporate Event Planning Guide 2017

• • • •

are you’ll be removing that jacket at some point.

A seersucker jacket with plain slacks is a good choice for a casual outing.

Keep your hair neatly trimmed short for the warm months.

Keep your shirt tucked in.

Wear good-quality, classic style shoes – with socks.

Women • Choose lightweight, wrinkle-resistant fabrics.

• Match your dress length to the occasion, but most of the time, cock• Keep a shorter hair style neatly tail length is fine. trimmed. If your hair is long, wear • Instead of a scarf or wrap, wear a it up in a style that keeps it off your statement necklace or bracelet. neck and shoulders.

• Take along a silky wrap or light• Stash some long earrings and/or a weight dressy sweater. The men sparkly scarf in your bag so you can wearing jackets will be asking for dress an outfit up if needed. the air conditioning to be turned • At a wedding, don’t wear all down, and you may need an extra white unless you’re the bride. layer.

A few DON’Ts for warm weather social occasions: • • • •

Don’t wear shorts.

Don’t wear all black.

No heavily decorated fabrics.

Don’t wear denim unless the event is very casual.

Sources: Forbes.com, Macon Magazine, RealSimple.com

Golfing Guide

Where to play

A list of golf courses in the Upstate

Chickasaw Point Golf Course 503 South Hogan Drive 864-972-9623 www.chickasawpointgolf.com Public Musgrove Mill Golf Club 772 Musgrove Mill Road Clinton, SC 29325 864-833-6946 www.musgrovemill.com Private, with event facilities The Cliffs at Glassy 200 Fire Pink Way Landrum, SC 29356 864-663-8106 www.cliffsliving.com Private, with event facilities The Cliffs at Keowee Falls 700 S. Cherry Laurel Way 864-944-8721 www.cliffsliving.com Salem, SC 29676 864-944-8721 www.cliffsliving.com Private, with event facilities The Cliffs at Keowee Springs 175 Spring Cove Way Six Mile, SC 29682 864-868-0422 www.cliffsliving.com Private, with event facilities The Cliffs at Keowee Vineyards 824 Clubhouse Drive Sunset, SC 29685 864-868-7000 www.cliffsliving.com Private, with event facilities

The Cliffs at Mountain Park 154 River Road Marietta, SC 29661 864-660-1133 www.cliffsliving.com Private, with event facilities

Greer Golf & Country Club 2299 Gap Creek Road Greer, SC 29651 864-877-9279 www.greercountryclub.com Semiprivate, with event facilities

The Cliffs Valley 250 Knightsridge Road Travelers Rest, SC 29690 864-836-4653 www.cliffsliving.com Private, with event facilities

Holly Tree Country Club 500 Golf Club Drive Simpsonville, SC 29681 864-967-9511 www.hollytreecountryclub.com Private, with event facilities

Country Club of Spartanburg 2500 Country Club Road Spartanburg, SC 29302 864-583-3661 www.sbrg.org Private, with event facilities

The Preserve at Verdae 650 Verdae Blvd.

Greenville, SC 29607 Private, with event facilities

Greenville Country Club - Chanticleer 239 Byrd Blvd.

Greenville, SC 29605 864-232-6771 www.gccsc.com Private, with event facilities Greenville Country Club - Riverside 239 Byrd Blvd.

Greenville, SC 29605 864-232-6771 www.gccsc.com Private, with event facilities Green Valley Country Club 225 Green Valley Drive Greenville, SC 29617 864-246-2141 www.greenvalley.cc Private, with event facilities

The Rock at Jocassee 171 Sliding Rock Road Pickens, SC 29671 864-878-2030 Public, resort, with event facilities The Walker Course at Clemson University 210 Madren Center Drive Clemson, SC 29634 864-656-0236 www.walkergolfcourse.com Semiprivate, public, with event facilities Willow Creek Golf Club 205 Sandy Run Drive Greer, SC 29651 864-670-9329 www.willow-creekgolf.com Semiprivate, with event facilities

Corporate Event Planning Guide 2017

37

When to Have Your Event Almost any time of year, the Upstate is a busy, busy place. When you are scheduling your special event, you’ll want to be aware of other events going on in the vicinity to be aware of possible traffic tie-ups, sold-out lodging and crowds in restaurants and bars. Of course, sometimes it’s good to schedule events at a time when your guests will find lots to do. Here’s a list of events to help out.

Market and Music Saturdays through Sept. 30 Venue: Pickens Amphitheatre Location: 114 W. Main St. Downtown Pickens Times: 4-7 p.m.

The Pickens Amphitheatre is the site for a combination of a farmers market and music. All summer you can enjoy a variety of musical entertainment.

Address: Highway 246 S and Saluda Street.

Admission: Free This festival is held the Saturday on or before July 4 and includes musical entertainment with this year’s headliner being Aaron Tippin. The Main Street Parade kicks off the second day of activity with fireworks closing it out Saturday night.

City of Spartanburg Music on Main Thursdays through July Venue: Morgan Square Location: Downtown Spartanburg Times: 5:30 – 8:30 p.m.

Music on Main is Downtown Spartanburg’s favorite after-work live music series, a social gathering spot where friends and colleagues get together to enjoy some great music and good times right on Morgan Square

Music on Main – Oconee First Friday of each month Venue: Westminster Music Centre Address: 101 W. Main St. Westminster Time: 6-8:30 p.m.

The Westminster Music Centre in Westminster will host music on the first Friday of each month through October.

Wells Fargo Red, White and Blue Festival July 4, 2017 Venue: City of Greenville Address: Downtown Greenville Greenville, SC 29601 Times: 5-10:30 p.m.

Wells Fargo Red, White and Blue presented by AT&T, is Greenville’s premier 4th of July celebration, showcasing one of the state’s largest fireworks displays.

Festival of Stars June 29 – July 1, 2017 Venue: Ninety-Six Town Park

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Corporate Event Planning Guide 2017

Red, White and Boom July 4, 2017 Venue: Barnet Park Location: Downtown Spartanburg Admission: $5; 6 and under free Come celebrate Independence Day in Barnet Park in downtown Spartanburg.

Come hungry and enjoy great food, including BBQ, funnel cakes, burgers, hotdogs, philly cheese steaks, ice cream, and more! And last but not least, enjoy a Spectacular Fireworks Show.

SC Festival of Discovery July 6-8, 2017 Venue: Uptown Greenwood Admission: Free

Contact: 864-942-8448 or festivalofdiscovery.com The SC Festival of Discovery is an award winning event held each July in Uptown Greenwood, featuring a “Blues Cruise” that takes revelers to numerous venues in the Uptown area for the uniquely Southern music. Under the artistic direction of Shrimp City Slim, the “Blues Cruise” features a wide variety of Blues performers well known across the Southeast. All musical performances are free.

22nd Annual Upstate Shakespeare Festival: Titus Andronicus July 13-30, 2017 Venue: Falls Park on the Reedy Address: South Main Street and Camperdown Way Greenville, SC 29601 Times: 7 p.m.

Admission: Free Phone: 864-787-4016 The Bard’s classics come to life on an outdoor stage, courtesy of the Upstate Shakespeare Festival Ensemble.

Bastille Day Greenville Celebration July 14-16, 2017 Venue: Embassy Suites by Hilton Greenville Downtown Riverplace Address: 250 River Place Greenville, SC 29601 Times: 6:30-11:30 p.m.

Admission: $75 per person Email:blacksheepfarmsc@yahoo.com Contact: Deborah Dunlap Phone: 864-301-5325

Bastille Days Greenville is the annual, signature fundraiser for Black Sheep Farm Ltd. a horse assisted education nonprofit.

Cruise-In & Music on Main July 15, 2017, and Sept. 30, 2017 Venue: Pickens Amphitheatre Address: West Main Street Downtown Pickens Summer brings one of our most popular events, the Cruise-In and Music on Main series! Saturday, July 15, and Saturday, Sept. 30, will feature a different category of vehicle to showcase on West Main Street while a band performs on the Pickens Amphitheater stage.

Moonshiners Run SC July 27-30, 2017 Venue: Around Walhalla Address: Starts at 2519 Highlands Highway, Walhalla Time: Noon -10 p.m.

Admission: $35 When you purchase your $35 Moonshiners Run Party admission ticket you then become a Moonshine Runner. Moonshiner Runners will receive the following with no consideration: (1) Moonshine Run Booklet with the 50 Stops (1) Map with the stops & instructions (1) Entry Ticket to the Last Chance Party (1) Registration Ticket, fill out your registration ticket, pull out the location ticket and leave both at the stop. All tickets dropped off will be collected for giveaway drawing at

When to have your event

Corporate Event Planning Guide 2017

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When to have your event the Last Chance Party.

Food Truck Rollout Aug. 4, 2017, and Oct. 19, 2017 Venue: City of Greer Location: Greer City Park Address: 301 E Poinsett St. Greer, SC 29651 Toll-free: 864-968-7004 Times: 5-8 p.m.

Admission: Free Email: astone@cityofgreer.org Contact: Ashlyn Stone Phone: 864-968-7005 Celebrate the start of the weekend with Food & Drink at Greer City Park. Food Trucks, tailgating games, and live music. Follow the event for Food Truck announcements and more information.

SHE - The Upstate Women’s Show Aug. 18-19, 2017 Venue: TD Convention Center Address: 1 Exposition Drive Greenville, SC 29607 Times: Fri 11 a.m. - 8 p.m.; Sat 9 a.m. - 6 p.m.

Admission: $4 - $15 Email: stephanie.crunkleton@summitmediacorp.com Contact: Stephanie Crunkleton Phone: 864-235-1073 SHE Weekend (formerly known as the Upstate Women’s Show) is a weekend full of shopping, creating, learning, tasting, making, laughing, and having a great time.

Dark Side of the Moon Cruise In Aug. 20, 2017 Venue: Historic Square in Downtown Laurens Time: 2-4 p.m.

The total solar eclipse isn’t the only thing catching eyes. Admire classic cars and get educated on the total solar eclipse! Free and open to the public.

Jazz on the Square Fridays in September and October Venue: Morgan Square

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Corporate Event Planning Guide 2017

Location: Downtown Spartanburg Times: 5:30 – 8:30 p.m.

The Square provides the perfect venue to enjoy Jazz on the Square, with its picturesque surroundings providing the perfect backdrop for the sounds of some great local and regional musicians. Beverages are available for purchase Enchanted Chalice Renaissance Faire Sept. 3, 2017 Location: Greenville Unitarian Universalist Fellowship Address: 1135 State Park Road Greenville, SC 29609 Times: Fri 5-11 p.m.; Sat 10 a.m. - 6 p.m.

Admission: $12 Email: office@greenvilleuu.org Contact: Todd Coulliard Phone: 864-271-4883 Food, music, costumes, demonstrations, and fun for the entire family.

Ride to the Rock Sept. 16, 2017 Venue: 114 W. Main St., Pickens Times: for more information, visit pickensrotary.org/ridetotherock Cyclists can go on 40k, 60k and 100k rides from Caesars Head to Table Rock and Pumpkintown along Cherokee Foothills Scenic Highway 11.

Euphoria Sept. 21-24, 2017 Location: Downtown Greenville Times: Thursday-Sunday Admission: For details visit euphoriagreenville.com Email: info@euphoriagreenville.com Phone: 864-233-5663 This highly anticipated weekendlong event includes exclusive tasting events, cooking demonstrations and wine seminars, as well as multicourse dinners and live musical performances.

2nd Annual Railfest Sept. 30, 2017

Venue: City of Greer Location: Greer City Park Address: 301 E Poinsett St. Greer, SC 29651 Toll-free: 864-968-7004 Times: 10 a.m. - 2 p.m.

Admission: Free Email: astone@cityofgreer.org Contact: Ashlyn Stone Phone: 864-968-7005 Greer’s 2nd Annual Railfest at Greer City Park is all about trains and rail safety! This four-hour event is free to the public, offering rail safety presentations from Operation Livesaver.

International Festival Oct. 7, 2017 Venue: Barnet Park Address: Downtown Spartanburg Time: 11 p.m. – 7 p.m.

To celebrate Spartanburg’s global appeal and its corresponding diversity, the City of Spartanburg hosted its first International Festival in 1985. Today that festival has grown to become one of our city’s most popular, with more than 12,000 people descending on Barnet Park annually to celebrate and explore world cultures through food, music, dance, folk art, and much more.

Fall for Greenville Oct. 13-15, 2017 Venue: City of Greenville Address: Main Street Greenville, SC 29601 Times: Friday, 5–11 p.m.; Saturday 11 a.m. – 9 p.m.; Sunday 12–7 p.m.

Admission: Free Phone: 864-467-6667 Discover a world of tempting tastes, sights, and sounds, as mouthwatering aromas carry you from one end of Main Street to the other. Over 40 of Greenville’s finest restaurants will be showcasing menu items.

4th Annual Campfire Social October 26, 2017 Venue: Greenbrier Farms Address: 766 Hester Store Road

Easley, SC 29640 Times: 6:30-9:30 p.m.

Admission: $75 Email: amy@greenbrierfarms.com Contact: Greenbrier Farms Phone: 864-855-9782 Greenbrier Farms hosts the 3rd Annual Campfire Social Charity Event featuring live music, multiple chefs and breweries! All proceeds will benefit Project Host.

Greenville Open Studios Nov. 3-5, 2017 Venue: Metropolitan Arts Council Address: Various studio locations, Greenville, SC Times: Friday 6-9 p.m.; Saturday 10 a.m. - 6 p.m.; Sunday 12-6 p.m.

Greenville Open Studios allows you to experience the life of local artists at work in their studios for one full weekend this November.

Roper Mountain Holiday Lights Nov. 23, 2017 – Dec. 30, 2017 Venue: Roper Mountain Science Center Address: 402 Roper Mountain Road Greenville, SC 29615 Times: 6-10 p.m.

Admission: See ropermountainholidaylights.com Are you ready for some magic and holiday excitement with lights, and stars, and Santa? Consider a visit to Roper Mountain Holiday Lights.

Dickens of a Christmas Nov. 28, 2017 Venue: Morgan Square Address: Downtown Spartanburg Admission: Free Times: 6-9 p.m.

With carolers dressed in Victorian garb, live festive Christmas music, living window displays, horsedrawn carriage rides sponsored

by AT&T, ice skating on Morgan Square, and of course the lighting of the Christmas tree at Denny’s Plaza, you don’t want to miss Spartanburg’s signature yuletide celebration.