Scott Lee, Chief Administrative Officer, Ministry Services Team

Ministry Support Team

Scott Lee, Chief Administrative Officer

It is an honor again this year to assist our Executive Director-Treasurer (EDT) Dr. Gary Hollingsworth, with the operation of the Convention (SCBC), Executive Board, Convention committees, and Convention staff. It is my privilege to give executive oversight for Human Resources, our Ministry Support Team which includes Building Services and Creative Services as well as continued development of staff culture and assisting the EDT with the administration and facilitation of the Convention committees.

The Ministry Support Team was assembled last year and has begun to work efficiently and creatively during these changing times caused by COVID. Our processes are more streamlined in the areas of committeenominations in relation to proposed bylaw changes and how they will affect our ongoing committee structure. We have a good team serving as a means of support to the mission effort through SCBC, and it is a privilege to lead them.

Human Resources

• Our new review process, Review Snap, had a soft launch for a year and will reflect with merit-based raises in preparation for the 2022 budget year • Entered the sixth (6th) year negotiating with current medical and health provider to control cost • Hired five full-time staff members • Continued to develop COVID protocols for our building as well as our events per state/federal guidelines • Implementing a new Learning Management System in partnership with our payroll software that will enhance our onboarding process for new employees, ongoing continuing training, overall communication, and education • Began a relationship with a consultant that will provide education and best practices regarding diversity • Review and fall rollout of an updated Employee Manual

Convention Committees

• With proposed bylaw changes that, if approved, will go into effect in 2021, we have done double duty in several of our committee nominations areas. It was necessary to have a Plan A (bylaw changes are not passed) and a Plan B (bylaw changes are passed) • Worked with all committee chairs to facilitate their efforts as a committee as well as the nomination process for 2022 and beyond • In process of making adjustments to accommodate online or hybrid meetings with greater quality

Operations

• We have begun a relationship with Enable Ministry Partners which will become our inhouse I.T. support and development. Ron Morgan who has been our Tech Services Manager will be shifting in his role toward software development and as an I.T. advisor

for our Associations. He will also work directly with Associations in helping secure accurate Annual Church Profile (ACP) information • Continued the move from our previous Customer Relationship Management (CRM) system toward Workspace, our current database system. Accurate ACP information will help us provide a more robust Workspace capability • Retooling four of our meeting rooms to higher technological capabilities along with a refresh of some of our interior spaces • Establishing an Advance Room designed for collaborative meetings and open to local churches for off-sight planning and dreaming sessions • Gave oversight to necessary repairs at our Baptist Collegiate Ministry (BCM) campuses across the state • White Oak Conference Center (WOCC) o Replacement/repair of required plumbing and roofing needs o A generous partner paid to have the exterior of the three motels painted to help us in the sale of the facility o Entered into an agreement at the direction of the Executive Board with a Real Estate firm for a Sealed Bid effort regarding marketing and the ultimate sale of WOCC • Camp McCall o Ongoing repair/replacement of existing facilities o Initiation of construction of new bathhouses

Creative Services

• Developed a network of creative professionals around graphic design, video, and audio to best serve our churches and Associations throughout the state • Updated existing equipment to be consistent across every avenue • Initiated the development and migration of a new website platform and design to be rolled out at the Annual Meeting • Podcasts are being developed to assist in all ministry areas • A consistent plan of social media distribution of information and marketing has been developed and implemented

Prayer Requests

• That our team at the Convention as well as those we influence throughout the state will continue to embrace a culture of service and teamwork so that we can better help churches to fulfill the Great Commission • That we would continue to be good stewards of Cooperative Program giving as we address the infrastructure needs of our buildings statewide • That our Creative Services Group would be able to communicate compelling stories in a relevant way to facilitate missions and education through video, print, social media, and digital platforms • That our staff will be able to embrace efforts to streamline our processes for efficiency and to excel with a right spirit and commitment to our Culture