EPR Newsletter Issue 13

Go Live weekend is Friday 19 April - Sunday 21 April

EPR NEWSLETTER

3 WEEKS TO GO

Tuesday 02 April 2024 Issue 13

Are you ready?

17

DAYS TO GO

Nigel Lee, Director of Strategy and Partnerships

Joshua Pagden, Chief Nursing Information Officer

Rebecca Gallimore, Director of Digital Transformation

Dr Shakawan Ismaeel, Chief Clinical Information Officer

Dr Sevina Tzortzis, Chief Clinical Information Officer

Welcome to the 13th edition of the Electronic Patient Record (EPR) programme newsletter.

Go Live weekend is fast approaching and it’s great to hear so many teams are now EPR ready.

Thank you to all the teams sending in their action plans.

We have been updating our FAQs section on the digital website, so keep looking out for the latest updates. If you have any questions, please email sath.askepr@nhs.net. Quick reference guides (QRGs) have also been created to assist you when completing certain tasks. Please share these quick reference guides with your team so that you can be prepared for Go Live weekend.

We need you and your team to have completed your training in full. If you are working over Go Live weekend (Friday 19 April-Sunday 21 April) it is vital that you have completed all relevant training associated with your role.

Our Chief Clinical Information Officers, Shakawan and Sevina said: “The training was really insightful and gave an overview of the patient pathway.

As we have completed the training we have now been able to use the sandpit environment to practise our skills. We urge you to complete your LMS training, as early as possible, as we want you to feel confident using the system.”

Have you completed your training?

Training compliance is currently at 81.2%. Well done to Surgery, Anaesthetics, Cancer and Clinical Support Services who are so close to achieving our target for the end of March which is 86%.

If you have not yet completed your training on LMS, please complete it this week. Do not leave it any later. After completing your training, you can access the CareFlow sandpit environment to practise the system in your own time. Follow the instructions to request it here.

If you don’t have access to LMS, you can find out more details about training here.

If you completed your training before Thursday 1 February, you are required to attend refresher training. This is an 11 minute video which gives an overview of CareFlow. This can be booked via LMS.

If you haven’t completed your training, you will not have access to the new systems at Go Live. Email sath.ittrainingteam@nhs.net if you have any questions.

digital.sath.nhs.uk Don’t leave me flat Please check your workstation on wheels is regularly charged. Do not wait until it is about to go flat or when the battery life indicator is flashing.

Print off the Workstation on Wheels Charging Poster to remind you and your team to check the workstation on wheels.

Wi-Fi upgrade As part of the Digital Transformation a new Wi-Fi system is being rolled out across the Trust.

The work is underway at both sites to create a faster, more resilient network. As a result you may have noticed more cabling being installed, this is to allow for the replacement and additional Wi-Fi hot-spots. This will provide better coverage and a quicker service for colleagues and patients. It will also enable us to deploy new solutions in the future such as real-time location services for asset tracking and other emerging technologies such as smart tags.

We are very excited about the new Wi-Fi system and hugely appreciate the co-operation and flexibility from everyone, as our IT colleagues and their installation partners deliver this essential work.

Did you know? Nursing notes In this section our digital team answer your questions. For the full list of FAQs, visit digital.sath.nhs.uk.

Aravind, Digital Nurse Specialist has used the system and talks about its benefits. Aravind, said: “Once the handover is typed in the new Patient Narrative section, it can be edited to update the handover as the patient’s condition changes, helping us all to provide better care for our patients.

Patient Narrative also enables a full audit trail of handover. This will mean it is easier to trace if any previous relevant information is amended or deleted, to help if we need more information to support the patient”.

How do I produce a nursing handover report?

Users should go to the Applications section of the Intranet where they will be able to access and produce a copy of the Nursing Handover Report. This report is updated on an hourly basis. If information in a more ‘real time’ view is required, this should be accessed dynamically within Patient Flow or via the Patient Narrative tab in CareFlow.

How do I enter or view my nursing handover notes?

Nursing notes can be entered (and viewed) using the Patient Narrative functionality available within CareFlow and Patient Flow.

To enter (or view) nursing notes via Patient Flow 1. Go to the ward level (Flow Whiteboard) view 2. Then go to the patient summary menu display 3. Select Patient Narrative from the available options offered A display of all current and historic nursing notes will be offered for the patient. The function also offers the user the ability to create and enter a new narrative comment/note.

If you have any questions, email sath.askepr@nhs.net.