Last revised
25.03.2019
TABLE OF CONTENTS CHAPTER 1. OBJECTIVES AND MEMBERSHIP
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§ 1.1 THE OBJECTIVE OF STUDENTSAMFUNNET
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§ 1.2 MEMBERS
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§ 1.2.1 Ordinary members
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§ 1.2.2 Lifelong members
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§ 1.2.3 International members
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§ 1.2.4 Honorary members
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§ 1.2.5 Membership
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CHAPTER 2. DAILY OPERATIONS
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§ 2.1 RESPONSIBILITY
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§ 2.2 SIGNATORY RIGHTS AND PROCURATION
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§ 2.3 RIGHTS TO USE STUDENTSAMFUNNET’S FACILITIES
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§ 2.4 THE BODEGA GROUP
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§ 2.5 GRADUATION PARTY
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§ 2.6 REWARD SYSTEM FOR THE ENGAGED AT STUDENTSAMFUNNET
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§ 2.6.1 Contributors
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§ 2.6.2 Rewards Samfunnet
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§ 2.6.3 Rewards UKA in Ås
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§ 2.6.4 Rewards Business Committee at NMBU
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§ 2.6.5 Rewards Tuntreet
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§ 2.6.6 Rewards boards
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§ 2.7 REPRESENTATION
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§ 2.7.1 The Joint Assembly
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§ 2.7.2 The Operations and Maintenance Committee
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CHAPTER 3. GENERAL ASSEMBLY AT STUDENTSAMFUNNET IN ÅS
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§ 3.1 GENERAL ASSEMBLY
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§ 3.2 SUMMONS AND CASE LIST
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§ 3.2.1 Announcement
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§ 3.2.2 Submitted matters
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§ 3.2.3 Case papers
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§ 3.2.4 Candidacy
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§ 3.2.5 Cases for Optionally
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§ 3.2.6 Meeting Protocol
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§ 3.3 SPEAKING-, PROPOSAL-, AND VOTING RIGHTS
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§ 3.4 CASE LIST FOR GA
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§ 3.4.1 Spring GA
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§ 3.4.2 Autumn GF
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§ 3.4.3 Matters presented
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§ 3.5 GA-ELECTED’S TERM AT STUDENTSAMFUNNET
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§ 3.6 CHANGES TO THE ARTICLES OF ASSOCIATION
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§ 3.7 RESOLUTIONS
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§ 3.8 VOTING
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§ 3.9 ELECTION OF PEOPLE
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§ 3.9.1 Election of candidates
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§ 3.9.2 Order of election
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§ 3.9.3 Motions from the floor
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§ 3.9.4 Poll
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§ 3.9.5 Poll results
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§ 3.10 THE SELECTIONS COMMITTEE
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§ 3.11 EXTRAORDINARY GENEREAL ASSEMBLY
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§ 3.11.1 Requirements for extraordinary GA
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§ 3.11.2 Case papers for extraordinary GA
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§ 3.11.3 Procedural rules for extraordinary GA
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§ 3.11.4 Case list for extraordinary GA
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§ 3.11.5 Meeting protocols for extraordinary GA
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§ 3.12 WAIVER AND EXEMPTION AFTER ELECTION CHAPTER 4. STUDENTSAMFUNNETS BODIES § 4.1 STUDENTSAMFUNNETS KJERNESTYRE
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§ 4.1.1 Objective
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§ 4.1.2 Board members
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§ 4.1.3 Quorum
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§ 4.1.4 Procedural rules
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§ 4.1.5 Instructions
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§ 4.1.6 Economy
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§ 4.1.7 Chairman of Kjernestyret
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§ 4.1.8 Authority
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§ 4.1.9 Conflict resolution
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§ 4.2 THE BOARD OF SAMFUNNET
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§ 4.2.1 Objective
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§ 4.2.2 Board members
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§ 4.2.3 Quorum
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§ 4.2.4 Economy
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§ 4.2.5 Meeting protocols
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§ 4.2.6 Delegated authority – hiring
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§ 4.2.7 Instructions
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§ 4.2.8 Reports
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§ 4.3 UKA IN ÅS § 4.3.1 Objective
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§ 4.3.2 Board members
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§ 4.3.3 Quorum
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§ 4.3.4 Economy
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§ 4.3.5 Meeting protocols
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§ 4.3.6 Delegated authority – hiring
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§ 4.3.7 Instructions
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§ 4.3.8 Reports
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§ 4.3.9 Cooperative agreements
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§ 4.4 TUNTREET § 4.4.1 Objective
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§ 4.4.2 Tuntreet’s management
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§ 4.4.3 Responsibilities
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§ 4.4.4 Economy
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§ 4.4.5 Delegated authority – hiring
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§ 4.4.6 Reports
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§ 4.5 BUSINESS COMMITTEE AT NMBU
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§ 4.5.1 Objective
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§ 4.5.2 Board members
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§ 4.5.3 Quorum
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§ 4.5.4 Economy
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§ 4.5.5 Meeting protocols
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§ 4.5.6 Delegated authority – hiring
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§ 4.5.7 Instructions
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§ 4.5.8 Reports
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§ 4.5.9 The Sponsor Team
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§ 4.5.10 The Career Fund
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CHAPTER 5. CONFLICT MATTERS
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§ 5.1 CASE RESPONSIBILITY
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§ 5.2 ESTABLISHMENT OF CONFLICT MATTERS
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§ 5.3 NOTICE OF MEDIATION
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§ 5.4 MEDIATION
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§ 5.5 SANCTIONS
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§ 5.6 CONFLICTS BETWEEN BOARDS
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CHAPTER 6. DISSOLUTION
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6.1 DISSOLUTION
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ARTICLES OF ASSOCIATION FOR STUDENTSAMFUNNET CHAPTER 1. OBJECTIVES AND MEMBERSHIP § 1.1 THE OBJECTIVE OF STUDENTSAMFUNNET Studentsamfunnet in Ås aims to promote a good camaraderie for their members. Lectures, debate and entertainment are to be beneficial and joyous for these.
§ 1.2 MEMBERS All members of Studentsamfunnet in Ås are required to comply with the Rules of Procedure at Samfunnet in Ås.
§ 1.2.1 Ordinary members Anyone studying at NMBU has the right to become a member of Studentsamfunnet. The board of Samfunnet may grant people who otherwise affiliate with NMBU or Studentsamfunnet membership. Ordinary members have membership for one, three or five years at a time, paying the corresponding contingent. In this context, one year is the period from August through June. Ordinary members have speaking-, proposal-, and voting rights at Studentsamfunnet’s General Assembly.
§ 1.2.2 Lifelong members To become a lifelong member you must be finished as a student at NMBU or otherwise affiliated with NMBU or Studentsamfunnet. Lifelong membership is granted upon application to The board of Samfunnet. Lifelong members pay a contingent as a lump sum. Lifelong members shall not conduct community service. Lifelong members have the right to speak at Studentsamfunnet’s General Assembly.
§ 1.2.3 International members Any international student studying at NMBU for up to one year has the right to become an international member of Studentsamfunnet. International members do not pay a contingent, but are responsible for signing in as a member. 6
International members shall conduct community service. International members have speaking-, proposal-, and voting rights at the General Assembly.
§ 1.2.4 Honorary members To become an honorary member one must have made extraordinary efforts for Studentsamfunnet in Ås. Studentsamfunnet’s Kjernestyre appoints honorary members. All members can submit nominations with good reasoning for honorary members to Studentsamfunnet’s Kjernestyre. Honorary memberships are handed out at the General Assembly. Honorary members have the right to speak at Studentsamfunnet’s General Assembly
§ 1.2.5 Membership Signing in as a member creates membership at Studentsamfunnet. Membership is personal, and any member must be able to legitimize using their rights. A member may apply to the board of Samfunnet to freeze their membership under special circumstances if they cannot use their membership for a year. The member is responsible for contacting The board of Samfunnet when applying to freeze and re-open a membership. The following is meant by freezing: a) b) c) d)
The member will not be called to community service. The member do not have economic benefits at Studentsamfunnet. The duration of the membership will not be extended. The member still have rights equal to ordinary members at the General Assembly.
Members of Studentersamfundet in Trondheim receive the same beneficial goods as ordinary members, but they do not have speaking-, proposal-, and voting rights at General Assembly Members at Studentsamfunnet have the right to access protocols from all organs if there is an admission fee. Decisions that are of major importance are made known to Studentsamfunnet’s members and are referred to at GA. This does not apply to personal matters.
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CHAPTER 2. DAILY OPERATIONS § 2.1 RESPONSIBILITY The Chairman of Samfunnet is ultimately responsible for daily operations at Studentsamfunnet in Ås.
§ 2.2 SIGNATORY RIGHTS AND PROCURATION Chairman of Samfunnet has signatory right. Together the Chairman of Kjernestyret and one member of Kjernestyre can sign on behalf of the organization. Procuration is appointed the Head of Finance of the board of UKA and the Head of Finance of Samfunnet.
§ 2.3 RIGHTS TO USE STUDENTSAMFUNNET’S FACILITIES In order for student associations or teams to use the right to rent rooms at Samfunnet for free, a minimum of ¾ of the members of the student association or team must be members of Studentsamfunnet. List of members must be delivered to the board of Samfunnet by the 15th of September in the autumn semester and by the 15th of February in the spring semester.
§ 2.4 THE BODEGA GROUP The Bodega Group is responsible for the practical implementation of events delegated by The board of Samfunnet. Chief of the Bodega Group is the head of the Bodega Group. The former Chief of Bodega Group and the board of Samfunnet appoint a chief of the Bodega Group for a one-year period. The Bodega Group’s other members are employed in cooperation between the Chief of the Bodega Group and the board of Samfunnet.
§ 2.5 GRADUATION PARTY The board of Samfunnet finds in consultation with the Student Parliament a manager for the graduation party committee. This is done before the 1st of September the year prior to respective graduation party.
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§ 2.6 REWARD SYSTEM FOR THE ENGAGED AT STUDENTSAMFUNNET § 2.6.1 Contributors Contributors of Studentsamfunnet’s daily operations are divided into four main categories, according to increasing responsibility and reward: members, committee members, committee managers and board members. Kjernestyret determines which benefits apply to other temporary committees and representatives associated with Studentsamfunnet in Ås.
§ 2.6.2 Rewards Samfunnet The board of Samfunnet determines the amount of charity and reward that applies to Studentsamfunnet’s members, committee members and board members through instructions for these. The board gives written instructions to all those who perform voluntary work at Samfunnet in Ås.
§ 2.6.3 Rewards UKA in Ås The board of UKA determines the amount of charity and reward that applies to its employees during UKA in Ås through instructions for these. The rewards system for those engaged in the UKE organization besides the actual UKE event is to be agreed upon by the board of Samfunnet and Kjernestyret. The board of UKA gives written instructions to all those who perform voluntary work at UKA i Ås.
§ 2.6.4 Rewards Business Committee at NMBU The board of Business Committee at NMBU determines the amount of charity and reward that applies to its committed people in consultation with the board of Samfunnet, through instructions for these. The board of Business Committee at NMBU gives written instructions to all those who perform voluntary work on behalf of the Business Committee at NMBU.
§ 2.6.5 Rewards Tuntreet The responsible editor determines the amount of charity and reward that applies to its committed people in consultation with the board of Samfunnet. The responsible editor gives written instructions to all those who perform voluntary work on behalf of Tuntreet.
§ 2.6.6 Rewards boards Kjernestyret determines the amount of charity and reward that applies to the board of Samfunnet, the board of UKA, editor at Tuntreet and the board of the Business Committee.
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ยง 2.7 REPRESENTATION ยง 2.7.1 The Joint Assembly The Joint Assembly for the Samfunnet building permanently appoints the Chairman of Samfunnet. The other representative is appointed among the external members of Kjernestyret.
ยง 2.7.2 The Operations and Maintenance Committee Deputy chairman of Samfunnet and one external member of Kjernestyret sit as representatives of the operations and maintenance committee.
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CHAPTER 3. GENERAL ASSEMBLY AT STUDENTSAMFUNNET IN ÅS § 3.1 GENERAL ASSEMBLY The highest authority of Studentsamfunnet is the General Assembly (GA). GA is held twice a year, once every semester. In the spring semester GA is held by the end of March. In the autumn semester GA is held by the end of October during odd years, and by the end of November during even years.
§ 3.2 SUMMONS AND CASE LIST § 3.2.1 Announcement GA shall be announced at the latest four weeks in advance with the case list and information of deadlines on submitting matters to the board of Samfunnet. It is the board of Samfunnet’s responsibility to announce GA.
§ 3.2.2 Submitted matters All members and governing bodies of Studentsamfunnet have the right to promote matters cf. § 1.2. Matters to be addressed and which are to be addressed at GA shall be submitted to the board of Samfunnet within three weeks prior to the GA.
§ 3.2.3 Case papers The case papers shall be published and available for all members at the latest two weeks in advance of the GA.
§ 3.2.4 Candidacy Candidates are notified to the election committee no later than seven days before GA and are published at the latest three days before GA in their own attachment to the case papers.
§ 3.2.5 Cases for Optionally At GA, all cases that are not on the case list may be addressed under Optionally. Such matters must be notified to the chairman of the meeting in writing before the meeting starts. This cannot be voted on if ¼ of the voters oppose to it.
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§ 3.2.6 Meeting Protocol All elections and decisions by the GA are conducted in a particular protocol. The protocol is public.
§ 3.3 SPEAKING-, PROPOSAL-, AND VOTING RIGHTS The members of Studentsamfunnet have speaking-, proposal-, and voting rights under GA cf. §1.2. The ordinary and international members of Studentsamfunnet may run for election at GA. Anyone who is not an active student may run for election as an external representative in Kjernestyret at GA. GA may grant speaking rights to others than members of Studentsamfunnet.
§ 3.4 CASE LIST FOR GA The case list for GA must contain the following:
§ 3.4.1 Spring GA Case 1 Approval of case list and meeting notice Case 2 Approval of meeting management Case 3 Appointment of counting party and keeper of minutes Case 4 Electing two representatives to sign protocol with chairman of the meeting Case 5 Report for Studentsamfunnet of the previous year according to the adopted strategy Case 6 Approval of the annual account for Studentsamfunnet in Ås and accountant’s report. Case 7 Preliminary reports for Studentsamfunnet in Ås for spring Case 8 Cases received in accordance with applicable deadlines Case 9 Orientation Case 10 Elections according to Studentsamfunnet’s Articles of Association
10.1 The Board of Samfunnet: a) Chairman b) Head of Finance c) Head of Marketing
elected for two periods elected for three periods elected for two periods
10.2 Tuntreet: a) Editor
elected for two periods
10.3 The Business Committee: a) Head of Event
elected for two periods 12
b) Sponsorship coordinator c) Head of Career Day
elected for two periods elected for three periods
10.4 Kjernestyret: a) Student representative
elected for two periods
10.5 Election committee: a) Two members
elected for two periods
10.6 The board of UKA, during odd years: a) b) c) d) e) f) g) h)
Leader – UKEboss Head of Administration Head of Event Head of Marketing Head of Revue Head of Sales Head of Serving Head of Finance
elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods
Case 11 Optionally
§ 3.4.2 Autumn GF Case 1 Approval of case list and meeting notice Case 2 Approval of meeting management Case 3 Appointment of counting party and keeper of minutes Case 4 Electing two representatives to sign protocol with chairman of the meeting Case 5 Preliminary reports for Studentsamfunnet in Ås for autumn Case 6 Strategy for Studentsamfunnet in Ås a) Approval of Studentsamfunnet’s strategic vision (treated every 3 years) b) Approval of Studentsamfunnet’s long-term strategy (treated every 3 years) c) Approval of the work program for the upcoming year (treated every year) Case 7 Approval of budgets for Studentsamfunnet in Ås for the upcoming calendar year Case 8 Cases received in accordance with applicable deadlines Case 9 Orientation Case 10 Elections according to Studentsamfunnet’s Articles of Association
10.1 The Board of Samfunnet: 13
a) b) c) d)
Deputy Chairman Head of Event Head of administration Head of Concert
elected for two periods elected for two periods elected for two periods elected for two periods
10.2 Tuntreet: a) Editor
elected for two periods
10.3 The Business Committee: a) Leader b) Head of Administration c) Head of Marketing
elected for two periods elected for two periods elected for two periods
10.4 Kjernestyret: In even years: a) External representative b) External representative
elected for four periods elected for four periods
In odd years: a) External representative
elected for four periods
10.5 Election committee: a) Two members
elected for two periods
Case 11 Optionally
§ 3.4.3 Matters presented All matters shall be presented in such a way that allows meeting participants to ask questions and debate.
§ 3.5 GA-ELECTED’S TERM AT STUDENTSAMFUNNET Periods: 1st of January to 30th of June, and 1st of July to 31st of December. The members elected for three time periods have a one-time period of overlap with current board member, followed by a two-time period as a working board member.
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The board of UKA overlaps on GA and has a working time of four periods. The board members possess their position from the GA they are elected and until a new board of UKA is elected. This corresponds to a duration of four periods.
§ 3.6 CHANGES TO THE ARTICLES OF ASSOCIATION Changes to Studentsamfunnet’s articles of association can only be made at GA. The proposal for amendment of the articles of association must be presented as its own matter. The matter must be submitted to the board of Samfunnet in writing at least 3 weeks before GA is held. Proposals for amended wording of draft resolutions must be announced by notice at least 3 days before GA is held. The proposal is approved if it receives a 2/3 majority of the votes. Blank votes are considered not cast.
§ 3.7 RESOLUTIONS Resolutions are decisions, declarations or statements made by an organization or assembly. Resolution proposals must be posted and submitted to the board of Samfunnet no later than seven days prior to the GA or extraordinary GA, and amendment proposals concerning the same case no later than three days prior to GA or extraordinary GA. Studentsamfunnet cannot annul such proposals from the agenda without debate, unless decided by a two-thirds majority. Under the consideration of resolution proposals, non-content changes may be made unless the proposer opposes it. In the resolution process, a final vote shall be made where it is decided whether the motion for a resolution shall be deemed adopted. A motion for a resolution is deemed approved if more than half of the votes cast for this election. Blank votes are considered not cast.
§ 3.8 VOTING Voting generally occurs by show of hands. In cases where the GA sees it appropriate, voting may be conducted electronically. Written or electronic voting shall take place if at least ten members require it. The leader of the meeting shall announce the opening and closing of the poll. Outside this time period, voting cannot be done. General majority means more than half of the cast votes counted, blank votes also counted. Simple majority means majority, but not more than half the cast votes counted, blank votes also counted.
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§ 3.9 ELECTION OF PEOPLE § 3.9.1 Election of candidates All elections of candidates at the GA shall be done by secret ballot. § 3.9.2 Order of election Candidates ere elected by ordinary majority. First the election of leader is made. Further order of the election of positions is decided on the basis of how many candidates make up for each position. The position with the most candidates is elected after the leader. This applies to all those who have notified the polling board that they are running for election prior to the General Assembly.
§ 3.9.3 Motions from the floor At the General Assembly motions and proposals from the floor can be submitted to all posts elected at GA, according to the deadlines set by the GA meeting management.
§ 3.9.4 Poll On the ballot paper, if not electronically, the name of the candidate running for the current position is written on. Only one name per position is to be written down. If there are more than two candidates, and no one gets the majority of the votes in the first ballot, the two candidates with the highest number of votes pass on to the second ballot. If none of the candidates gets majority after the second ballot, a new round of questions will be opened for the candidates, followed by a third and final election. If none of the candidates will receive the majority, the election will be postponed until extraordinary GA, and the selection committee will by best efforts find suitable candidates for election.
§ 3.9.5 Poll results The poll results of each individual election of positions shall be published to the GA before presentation and election of the following position starts.
§ 3.10 THE SELECTIONS COMMITTEE The selections committee shall find suitable candidates for the positions elected by the GA. The selection committee consists of four members. The board of Samfunnet appoints one person who, on behalf of Studentsamfunnet, ensures follow-up of the selections committee. This person is responsible for gathering the selections committee the first time prior to every GA. The selections committee shall work according to the instructions given by Kjernestyret. 16
§ 3.11 EXTRAORDINARY GENEREAL ASSEMBLY § 3.11.1 Requirements for extraordinary GA Extraordinary GA is held when Kjernestyret decides, or when at least 70 ordinary members demand it.
§ 3.11.2 Case papers for extraordinary GA The case papers shall be published and available to all members no later than one week before extraordinary GA takes place. It is the board of Samfunnet responsibility to announce extraordinary GA.
§ 3.11.3 Procedural rules for extraordinary GA Extraordinary GA can only process the matter or matters that the extraordinary GA includes and which is announced at meeting notice.
§ 3.11.4 Case list for extraordinary GA The case list for extraordinary GA shall contain the following: Case 1 Case 2 Case 3 Case 4 Case 5
Approval of case list and meeting notice Approval of meeting management Appointment of counting party and referrals Choose two representatives to sign protocol with chairman of the meeting Incoming case
§ 3.11.5 Meeting protocols for extraordinary GA All elections and resolutions at Studentsamfunnet’s Extraordinary General Assembly are recorded in a separate protocol. The protocol is public.
§ 3.12 WAIVER AND EXEMPTION AFTER ELECTION Elected holders of trust shall be exempted from this when they are to move from the place and in writing require it. Otherwise, exemption of elected holders of trust after receiving a position may only be granted if it is more than one semester left of the trust and the person themselves have sent a written and justified request of exemption to Kjernestyret. If an unexpected maturity case occurs after someone has received their position, new elections may take place after Kjernestyret has received a written notice of the due date.
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CHAPTER 4. STUDENTSAMFUNNETS BODIES § 4.1 STUDENTSAMFUNNETS KJERNESTYRE § 4.1.1 Objective Kjernestyret has the supreme authority over Studentsamfunnet’s core issues between GA and will work strategically to ensure a sound and long-term management of Studentsamfunnet, its economy and real estate in accordance with the adopted strategy. Kjernestyret has a particular responsibility for conducting strategic investigations in cooperation with other boards and bodies.
§ 4.1.2 Board members Kjernestyret consists of eight members with speech, proposition and voting rights: a) b) c) d) e) f)
Student Representative Three external representatives Chairman of Samfunnet in Ås Leader of UKA in Ås - UKEboss Leader of the Business Committee at NMBU Head of Tuntreet – Editor in chief
The following positions may be granted speaking rights within Kjernestyret: a) Head of Finance of Samfunnet in Ås b) Incoming Head of Finance of Samfunnet in Ås c) The Head of Finance of UKA in Ås External representatives shall not be active students.
§ 4.1.3 Quorum Kjernestyret is eligible when at least five of the full-board members are present. Decisions are made when a proposal receives at least five of the votes. Leader has a double vote when voting within the board.
§ 4.1.4 Procedural rules Kjernestyret will deal with all core matters. For the purpose of this section, the term ”core matter” means the following: a) All personnel matters b) All investments with a cost estimate above kr. 15 000 18
c) Approve budget for all activities with cost estimate above kr. 300 000 d) Set requirements for Studentsamfunnet’s other boards and bodies e) Design and revise instructions for Studentsamfunnet’s other boards and bodies annually f) Enter contracts with a cost estimate over kr. 300 000 which are not already included in the budgets of the board of Samfunnet, board of UKA, Tuntreet and the Business Committee g) Follow up Studentsamfunnet’s formal obligations h) Work for Studentsamfunnet’s adopted strategy, follow up on this at and overall level and report achieved goals in relation to this at the GA i) All decisions affecting Studentsamfunnet’s real estate j) Other matters that are considered principally and strategically important for Studentsamfunnet.
§ 4.1.5 Instructions Kjernestyret is entitled to require that other boards and bodies regularly submit and update instructions and guidelines.
§ 4.1.6 Economy Kjernestyret allocates rental income and profits generated by the board of UKA, the Student Social board, Tuntreet and the Business Committee.
§ 4.1.7 Chairman of Kjernestyret Kjernestyret constitutes itself. The chairman and deputy chairman are elected among nonstudent board members and sits for one year at a time.
§ 4.1.8 Authority The Chairman of Kjernestyret is authorized to receive and prosecute legal proceedings on behalf of Studentsamfunnet. This is also the case when reporting police cases.
§ 4.1.9 Conflict resolution Kjernestyret has the supreme responsibility for the settlement of conflict between boards, cf. Chapter 5. Disputes between Kjernestyret and one or more of the Studentsamfunnet’s boards or bodies shall be settled at GA. If the question concerns Studentsamfunnet’s real estate, twothirds of the majority at GA is required to depart from Kjernestyret’s decision.
§ 4.2 THE BOARD OF SAMFUNNET § 4.2.1 Objective Board of Samfunnet manage Studentsamfunnet’s daily operations and represents Studentsamfunnet outwards. The boards will help ensure that Studentsamfunnet’s overall 19
strategy is fulfilled, that Studentsamfunnet’s articles of associations are complied with and that decisions made by the GA and Kjernestyret are implemented.
§ 4.2.2 Board members The board of Samfunnet consists of seven fully worthy board members with speech-, proposition-, and voting rights: a) b) c) d) e) f) g)
Chairman Deputy Chairman Head of Finance Head of administration Head of Event Head of Marketing Head of Concert
The following positions have speaking rights within the board of Samfunnet: a) Incoming board members
§ 4.2.3 Quorum The board of Samfunnet is eligible when at least four of the full-board members are present. Decisions are made when a proposal receives at least four of the votes. Leader has a double vote when voting within the board.
§ 4.2.4 Economy The board will ensure good financial management and, in addition, follow budgets set by the GA. The board of Samfunnet shall follow the financial guidelines issued by Kjernestyret. The board itself will issue a budget proposal via Kjernestyret. The Head of Finance of Samfunnet is responsible for following up the economy of Kjernestyret, the Business Committee and Tuntreet.
§ 4.2.5 Meeting protocols Protocols must be kept for all matters dealt with by the board. The board members present shall sign the protocol.
§ 4.2.6 Delegated authority – hiring The board of Samfunnet has the authority to hire committee heads and employees in all subcommittees and other employees they need.
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§ 4.2.7 Instructions The board of Samfunnet shall follow the task instructions given by Kjernestyret.
§ 4.2.8 Reports Each member of The board of Samfunnet is obliged to prepare a written report for the help of his successor, as well as putting it into the duties and procedures of the office.
§ 4.3 UKA IN ÅS § 4.3.1 Objective UKA in Ås aims to promote a good and camaraderie for the members of Studentsamfunnet. UKA will contribute to ensuring that Studentsamfunnet’s overall strategy is met, and that Studentsamfunnet’s Articles of Association are adhered to. UKA in Ås will contribute to information and positive environmental awareness at NMBU.
§ 4.3.2 Board members The board of UKA leads the festival. The board of UKA consists of eight members with speech-, proposition-, and voting rights: a) b) c) d) e) f) g) h)
Leader – UKE boss Head of Administration Head of Event Head of Marketing Head of Revue Head of Sales Head of Serving Head of Finance
§ 4.3.3 Quorum The board of UKA is eligible when at least five of the board members are present. Decisions are made when a proposal receives at least five of the votes. Leader has a double vote when voting within the board.
§ 4.3.4 Economy UKA in Ås shall budget with basis in the return requirements set by Kjernestyret. UKA themself presents budgets and accounts at the GA, after these have been processed by Kjernestyret.
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§ 4.3.5 Meeting protocols Protocols must be kept for all matters dealt with by the board. The board members present shall sign the protocol.
§ 4.3.6 Delegated authority – hiring The board of UKA has the authority to hire committee heads and employees in all subcommittees and other employees they may need.
§ 4.3.7 Instructions The board of UKA shall follow the task instructions given by Kjernestyret. The instructions are revised prior to the GA at spring during odd years.
§ 4.3.8 Reports Each member of the board of UKA is obliged to prepare a written report for the help of his successor, as well as putting it into the duties and procedures of the office. The board of UKA is responsible to Studentsamfunnet through the General Assembly for the decisions made and is obliged to inform about the work.
§ 4.3.9 Cooperative agreements A cooperative agreement between UKA in Ås and the board of Samfunnet shall be signed no later than six months after the board of UKA has been elected. In cooperation with other bodies, a cooperative agreement must be signed with the respective body at Studentsamfunnet in Ås.
§ 4.4 TUNTREET § 4.4.1 Objective Tuntreet is a body at Studentsamfunnet in Ås. Tuntreet will help ensure that Studentsamfunnet’s overall strategy is met, and that the Studentsamfunnet’s articles of associations are respected.
§ 4.4.2 Tuntreet’s management Tuntreet’s management consists of two editors. The first period you shall operate as journalistic editor, and the other period as a chief editor. The chief editor is the head of Tuntreet.
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§ 4.4.3 Responsibilities Tuntreet will seek information and conduct critical journalism about activities and issues at NMBU and at Studentsamfunnet in Ås. Tuntreet shall be a channel for writers who want to share experiences and views with the reader.
§ 4.4.4 Economy Tuntreet sets a budget based on the return requirements set by Kjernestyret. Chief editor is responsible for reporting on Tuntreet’s economy to Kjernestyret. Tuntreet must present budgets and accounts for Tuntreet at the GA, after Kjernestyret has processed these.
§ 4.4.5 Delegated authority – hiring Tuntreet has the authority to hire committee heads and employees in all subcommittees and other employees they may need.
§ 4.4.6 Reports Chief editor and journalistic editor are obliged to prepare a written report for the help of their successor, as well as putting it into the duties and procedures of the office.
§ 4.5 BUSINESS COMMITTEE AT NMBU
§ 4.5.1 Objective The Business Committee (BC) is to be the link between Studentsamfunnet, the University students and the business world. BC will contribute to the overall strategy of Studentsamfunnet being met and compliance with Studentsamfunnet’s articles of association. BC organizes Career Day, Business Day and other career promoting events for the students at NMBU.
§ 4.5.2 Board members The board of the Business Committee consists of six members with speech, proposition, and voting rights: a) b) c) d)
Leader Head of Administration Head of Event Head of Career day 23
e) Head of Marketing f) Sponsorship coordinator The following positions have speaking rights in the Business Committee: a) Incoming board members
§ 4.5.3 Quorum The board of the Business Committee is eligible when at least four of the board members are present. Decisions are made when a proposal receives at least four of the votes. Leader has a double vote when voting within the board
§ 4.5.4 Economy The Business Committee sets a budget based on the return requirements set by Kjernestyret. The Business Committee must present budgets and accounts for the Business Committee at General Assembly, after Kjernestyret has processed these.
§ 4.5.5 Meeting protocols Protocols must be kept for all matters dealt with by the board. The board members present shall sign the protocol.
§ 4.5.6 Delegated authority – hiring The board of the Business Committee has the authority to hire committee heads and employees in all subcommittees and other employees they may need.
§ 4.5.7 Instructions The board of the Business Committee shall follow the instructions given by Kjernestyret.
§ 4.5.8 Reports Each member of the board of the Business Committee are obliged to prepare a written report for the help of their successors, as well as putting it into the duties and procedures of the office.
§ 4.5.9 The Sponsor Team The sponsorship coordinator in the Business Committee is the head of the Sponsor team, which consists of representatives across the parts of Studentsamfunnet in Ås, and is set to coordinate all of Studentsamfunnet’s sponsorship contact. The Sponsor team reports to Kjernestyret through the Leader of the Business Committee.
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§ 4.5.10 The Career Fund 15% of the total profits for the Business Committee constitutes the next year’s Career Fund and is awarded to career-advancing measures for students, teams and associations at NMBU. Funds that are not used by the end of the calendar year are reimbursed to Studentsamfunnet in Ås. Referring to the guidelines of the Career Fund.
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CHAPTER 5. CONFLICT MATTERS § 5.1 CASE RESPONSIBILITY Kjernestyret has overall responsibility for conflicts/suspicions between the elected representatives of Studentsamfunnet in Ås. Kjernestyret handles and resolved conflicts and distrust cases unless otherwise is decided.
§ 5.2 ESTABLISHMENT OF CONFLICT MATTERS All members and visitors of Studentsamfunnet in Ås are required to comply with the rules of procedures at Studentsamfunnet. Kjernestyret creates a distrust case when a party promotes distrust against another party in connection with activities conducted by Studentsamfunnet or on Studentsamfunnet’s property. This can be promoted directly by or to Kjernestyret, or through other boards of the organization. The case is dealt with according to guidelines for dealing with distrust cases.
§ 5.3 NOTICE OF MEDIATION A conflict/distrust case is first sought by mediation. The Chairman of Kjernestyret and a member of Kjernestyret summon the parties for an information round and mediation as soon as a suspicion has been established.
§ 5.4 MEDIATION Mediation is done where the party that promotes distrust and the recipient of the distrust get the chance to explain themselves. The parties may, by appointment, bright a support person to the meeting. Mediation shall be recorded with its own personnel case security number without sensitive information about the parties involved. When dealing with personnel cases, guidelines for handling personnel cases at Studentsamfunnet in Ås must be followed.
§ 5.5 SANCTIONS Sanctions may be granted when violation of the rules of procedures at Studentsamfunnet in Ås has occurred, or as a result of conflict or distrust cases. Anyone who participates in activities under the auspices of Studentsamfunnet or staying at Studentsamfunnet’s property is obliged to notify sanctions that are given.
§ 5.6 CONFLICTS BETWEEN BOARDS Conflicts between boards are treated the same way as described in §§ 5.1-5.5.
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CHAPTER 6. DISSOLUTION 6.1 DISSOLUTION Dissolution of Studentsamfunnet can only be passed at the ordinary General Assembly, by a two-thirds majority of the votes. The vote will be done in writing. The suggestion for dissolution must be published to the members at least 14 days prior to the GA. If dissolution is adopted, extraordinary GA is held one month later. In order for Studentsamfunnet in Ås to be able to dissolve, the decision has to be repeated by a two-thirds majority. Association with other teams of student communities is not considered as dissolution. Law will decide upon decisions on association and necessary legislative amendments in accordance with this. In the event of dissolution, Studentsamfunnet’s assets belong to Studentskipnaden in Ås. These funds can only be used to create a new Studentsamfunn in Ås.
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