FALL 2019
OCTOBER 28th 2019
Content Content ................................................................................................................................................... 2 Case List .................................................................................................................................................. 3 Agenda .................................................................................................................................................... 5 Useful Information ................................................................................................................................. 6 Case 1 Approval of case list and meeting notice .................................................................................... 8 Case 2 Approval of meeting management ............................................................................................. 8 Case 3 Appointment of counting party and keeper of the minutes ....................................................... 8 Case 4 Electing two representatives to sign protocol with chairman of the meeting ............................ 8 Case 5 Preliminary reports for Studentsamfunnet in Ås for autumn ..................................................... 9 5.1 The Board of Samfunnet ................................................................................................................... 9 5.2 Kjernestyret .................................................................................................................................... 22 5.3 UKA i Ås........................................................................................................................................... 24 5.4 The Business Committee at NMBU................................................................................................. 26 5.5 Tuntreet .......................................................................................................................................... 28 Case 6 Strategy for Studentsamfunnet in Ås ........................................................................................ 30 6.a Approval of the Studentsamfunnet’s Strategic Vision .................................................................... 31 6.b Approval of Studentsamfunnet`s Long-Term strategy ................................................................... 32 6.c Approval of the Work Program for 2020 ........................................................................................ 33 Case 7 Approval of Budgets for Studentsamfunnet in Ås for 2020 ...................................................... 34 Case 8 Cases Received in Accordance with Applicable Deadlines ........................................................ 38 Case 8.1 Changes to the Articles of Association ................................................................................... 38 Case 8.2 Vegonorm ............................................................................................................................... 44 Case 9 Orientation ................................................................................................................................ 48 Case 10 Elections According Studentsamfunnet`s Articles of Association ........................................... 49 10.1 The Board of Samfunnet ............................................................................................................... 49 10.2 Tuntreet ........................................................................................................................................ 49 10.3 The Business Committee .............................................................................................................. 49 10.4 Kjernestyret .................................................................................................................................. 49 10.5 Election Committee ...................................................................................................................... 50 Case 11 Optionally ................................................................................................................................ 50 Appendix 1 ............................................................................................................................................ 51
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Case List Case 1 Approval of case list and meeting notice Case 2 Approval of meeting management Case 3 Appointment of counting party and keeper of minutes Case 4 Electing two representatives to sign protocol with chairman of the meeting Case 5 Preliminary reports for Studentsamfunnet in Ås for autumn Case 6 Strategy for Studentsamfunnet in Ås a) Approval of Studentsamfunnet’s strategic vision b) Approval of Studentsamfunnet’s long-term strategy c) Approval of the work program for upcoming year Case 7 Approval of budgets for Studentsamfunnet in Ås for the upcoming calendar year Case 8 Cases received in accordance with applicable deadlines Case 9 Orientation Case 10 Elections according to the Studentsamfunnet’s Articles of Association 10.1 The Board of Samfunnet: a) b) c) d)
Deputy Chairman Head of Event Head of Administration Head of Concert
elected for two periods elected for two periods elected for two periods elected for two periods
10.2 Tuntreet: a) Editor
elected for two periods
10.3 The Business Committee: a) b) c) d)
Leader Head of Administration Head of Marketing Sponsor Coordinator
elected for two periods elected for two periods elected for two periods elected for one period
10.4 Kjernestyret: In even years: a) External representative
elected for four periods
10.5 Election committee: a) Two members
elected for two periods Side 3 av 58
Case 11 Optionally
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Agenda 17.00 Opening of the General Assembly by the Chairman of Samfunnet, Oscar Mork Case 2 Approval of meeting management Case 1 Approval of case list and meeting notice Case 3 Appointment of counting party and keeper of minutes Case 4 Electing two representatives to sign protocol with chairman of the meeting 17.10 Case 5 Preliminary reports for Studentsamfunnet in Ås for autumn 17.30 Case 8 Cases received in accordance with applicable deadlines 18.30 Case 6 Strategy for Studentsamfunnet in Ås 19.50 Chairman of the Student Society Board give thanks to those who finished their positions before the summer of 2019. 20.00 Break with Pea Soup 20.30 Case 7 Preliminary reports for the Student Society in Ås for spring 2019 21.00 Case 9 Orientation 21.05 Case 10 Elections according to the Student Society’s Articles of Association 23.00 Case 11 Optionally Closing of General Assembly and the national anthem
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Useful Information How does GF work?
Studentsamfunnet in Ås’ General Assembly is the organization's highest meeting. This is where you have the opportunity to influence the operation of Samfunnet. The General Assembly starts exactly at 17:00. All members and governing bodies of Studentsamfunnet have the right to promote matters. Matters to be addressed and which are to be addressed at GA shall be submitted to the board of Samfunnet within three weeks prior to the GA, at the latest the seventh of October. If you have matters you would like to add to the optionally section, you must notify the chairman of the meeting in writing before the meeting starts. If you would like to speak at the GA, it must be done in the following way:
Comment
Reply
To provide a piece of
There are talking- time limits during GA: Comment: 3 minutes Reply: 30 seconds To add case information: 1 minute You must show a valid membership certificate (student card) in order to obtain a voting device. The student card will be held as a deposit, and when leaving the GA you must return your Voting device to receive your card back.
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Election If you are going to run for election, it is recommended to send in candidate presentations. This has to be sent to valgnemnda@samfunnetiaas.no by October 21. 2019. Electronic voting, using “response meters”
1-2-3 FINISHED! We have chosen to use our “response meters” for delivering votes. Using electronic voting, we save a lot of time, and get an effective election process. The response meters is the size of a credit card and has 12 buttons (1 / A, 2 / B, 3 / C ..etc. See photo.) Candidates for election are assigned one of the 12 buttons (showed on the power point presentation), and the General Assembly may vote by pressing the appropriate button in a particular period. Chairpersons informs when voting starts and stops. To participate in voting, your response meters are traded in for your student card (which you get back when returning the response meter), and you are personally liable for the loss of this! Example of election process: Election for UKEsjef: 1 / A: Bruno Sten 2 / B: Willy 3 / C: Tor Pedo 4 / D: Anne 5 / E: -no voteParticipant 1; will give Willy his voice, and therefore press button 2 / B. Response meters is green when vote is registred. Participant 1 can change his choice until the chairperson says “STOP Election”. Voting period will last approximately 20 to 30 seconds. Catering
Pea soup will be served in the intermission, and refreshments will be available throughout the GA.
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Case 1 Approval of case list and meeting notice Proposed resolution The General Assembly approves agenda and meeting notice.
Case 2 Approval of meeting management Proposed meeting management: Tord Hauge and Anne Snarteland Proposed resolution Tord Hauge and Anne Snarteland are elected as meeting management
Case 3 Appointment of counting party and keeper of the minutes Proposed counting party: Trude Rønning Okkenhaug, Maria Wigestrand, Yngve Gorseth and Erik Sand Proposed keeper of the minutes: Ellen Medhus Proposed resolution Trude Rønning Okkenhaug, Maria Wigestrand, Yngve Gorseth and Erik Sand are appointed as counting party. Keeper of the minutes: Ellen Medhus
Case 4 Electing two representatives to sign protocol with chairman of the meeting Proposed signatories: Pål Marius Nesse and Manouck Oussoren Proposed resolution Pål Marius Nesse and Manouck Oussoren are elected signatories.
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Case 5 Preliminary reports for Studentsamfunnet in Ås for autumn 5.1 The Board of Samfunnet Reports from members of the board of Samfunnet. The report from sitting and previous chairman are on behalf of the board of Samfunnet.
Report from sitting Chairman Oscar Mork and previous Chairman Ane Magnussen Honored General Assembly! The board during the spring semester of 2019 consisted of the following members: Chairman– Ane Magnussen Deputy Chairman –Johan Stener Maagaard Head of Administration – Anne Marte Rønneseth Head of Finance – Inger Marie Rostad Head of Events – Ulrik Samdahl Melhuus Head of Marketing – Lars Martin Wahl Head of Concert– Marit Serianna Stenødegård Hjerpseth The board during the autumn semester of 2019 consisted of the following members: Chairman – Oscar Mork Deputy Chairman –Johan Stener Maagaard Head of Administration – Anne Marte Rønneseth Head of Finance – Inger Marie Rostad Forthcoming head of Finance – Elinor Brede Skårås Head of Events – Ulrik Samdahl Melhuus
Head of Marketing – Solveig Borkenhagen Head of Concert– Marit Serianna Stenødegård Hjerpseth The board of Samfunnet has been working with accomplishing the goals presented in the work program for 2019, since last report presented on the General assembly meeting in March. We have also been working, together with the University, the Student Parliament and SiÅs, on the commemoration of the World day for mental health that took place in October. Sitting chairman has also been working on the revision of the long-term strategy of 2025 for Studentsamfunnet, together with Kjernestyret. Beyond this, we are very pleased with the startup of this semester, as good habits were implemented with the new students, and we had a full house almost every event during the buddy week. The collaboration between the different organs at Studentsamfunnet has been working great for the last year, and we hope this will be the same for years to come. Collaboration with other parts at NMBU
Samfunnet has been working closely with several other institutions at NMBU for the last year. The close collaboration considering the world day of mental health has been of particular focus, as there is still Side 9 av 58
some way to go for improvement of the general student well-being. Samfunnet is now observer in the Selection for Learning Environment. The collaboration with SiĂ…s was to a large extent colored by the lack of driftsleder. This lead to a lot of misunderstandings, double-bookings and mess. After a new driftsleder was employed this august, we have seen a great improvement, and we hope that every hick-up will be solved for the next semester. The board has been looking at which institutions would bring a fruitful collaboration for both members of Samfunnet and students participating at campus. The focus has been on institutions hosting events that could be improved by a good collaboration, resulting in a wider selection of offers for our members. Moving of campus Adamstuen
In less than a year the students at campus Adamstuen and campus Ă…s will be joint at one campus. We have been working with the establishment of good communication and are planning on how to work for a best possible integration of both the new students and student cultures. Campus Adamstuen brings along great traditions and a healthy student environment we want to incorporate in the existing culture here at campus Ă…s. We are happy with the progression this far, and there has been a good participation of students from campus Adamstuen. We are looking forward to seeing them here daily next year.
This spring we had a revision of the Rulebook of Samfunnet. We strongly recommend that all members read and familiarize with these sets of rules. The instructions/guidelines for handling of violations of these rules are also revised since the last general assembly meeting. Organizational development
When working with the revision of longterm strategy for 2025, we have focused on the inclusion of our heads of committees. We wish to lower the threshold for making suggestions and proposing new ideas as much as possible, as it is important that everyone working and participating as members of Samfunnet have the opportunity of contribution and influence of how Samfunnet is drifted. The board find this to be a great potential of improvement form our side. We also work with making our operation run more smoothly and efficiently, and there has been a couple of adjustments and changes in the organization of some committees. This is also an area I wish to work with in the year to come. Please see the reports from the other members of the board for more details. Finally I would like to thank everyone who contributes to Samfunnet! Without you, there would be no Stundentsamfunnet. Best regards,
Revision of instructions and rules of Samfunnet
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Oscar Mork, Chairman of Samfunnet in Ås 2019/2020
Ane Magnussen, Chairman of Samfunnet in Ås 2018/2019
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Report from Deputy Chairman Johan Stener Maagaard In the fall of 2019, Bodegablokka consisted of the following committee heads: Chief Executive Officer: Malin Berglund The Bodega Group: Katrine Aarseth Order protection: Helena Seland Myhre and Erik Sand Bar: Kristine Kippersund Brokstad Food: Elsa Sveindal Rosfjord Carpenter: Robbi Johansen Technical information about the building
During the fall of 2019, we held open the Pergola at events where we had enough people on work. There is still an ongoing project of light and heat on the Pergola and we hope that this will work out in the spring of 2020. It will be “Høstsjau” Sunday 3. November and hope as many as possible can participate. Here we will serve food and drink for those who show up! Committees
Chief Executive Officer Malin has together with the Committee director Katrine Aarseth and the Heads of the Committee on Protection, Helena and Erik, worked to comply with the rules and guidelines that we have received after the Police Control. Bar manager Kristine has updated her bar chart and together with Committee director Elsa have solved challenges to get the queue system and sales in Rosehagen to go as smooth as possible. Carpentry Manager Robbi has been given several assignments to update the chairs of the house, fix tables in Rosehagen and follow up on previous projects that have not been completed yet. Thank you all for giving me the opportunity to contribute as deputy at Samfunnet. Thank you all in the Bodegablokken for the efforts you put in, you are absolutely incredible. And thank you very much to the board that I have had the pleasure of working with over the past year! Best wishes to the next Deputy Chairman!
During the autumn we have started to use new uniforms and badges have been put into use, so everyone at work who has orderly tasks has this inscription on their backs. This has been a necessary step in order to comply with the regulations on security services. In September, Chairman Oscar Mork, Ass. Dir. Pål Magnus Løken and I met with Anita who is a consultant in the Administration section of the Eastern Police District. The meeting went well, and the Police are happy with the security of the house and our internal routines.
Johan Stener Maagaard Deputy Chairman Side 12 av 58
Report from Head of Finance Inger Marie Rostad Honoured General Assembly! This semester, the economy block consists of: Economy Assistant: Peder Midttømme Accountants: Andrea Furuseth Larsen and Gjermund Korbøl Thoner The economy block, has over the past two years, been characterized by major changes, with the introduction of new accounting system in 2017 and new internal organization in the block in 2018. The new work allocation functions as we wished for, and all of the block members contributes to maintain good routines and work assignments in the block. I will therefore like to thank Peder, Andrea and Gjermund for their fantastic effort and the great collaboration this semester. Even though we switched accounting system to Visma Eaccounting in 2017, the accounting has been characterized by this transition. The system has required several updates to offer better functions to make it possible to optimize the accounting. This has contributed to several courses, and the accountants have had to adapt to new and improved accounting routines. After working with the annual accounts of 2018, we received an auditor report with reservations, which means that the auditor demands improvement of internal accounting routines of the 2019 accounts. This has been followed up with several accounting courses, preparation of a completely accounting manual, and workshops internal in the economy block.
Peder, Andrea and Gjermund has shown great commitment and willingness in the work of the new routines. They do an appreciable work in the improvement of the accounting. We are pleased with Cashless as the payment system at Samfunnet. Cashless contributes to simplify the handling of sale settlements, sales reports and payments from events. Even though Cashless contributes to an effective management accounting, we receive feedback from members and other guests who want a better payment system. Cashless are aware of their own limitations, and are working with improvement of their payment system. Therefore, they have contacted us us regarding testing a new solution. We are going to have a meeting to look at what the solution can offer in the end of October. If the new payment solution to Cashless does not meet the problems that our guests are experiences today, we would like to look at other alternatives in the spring 2020. We have had a good semester financially. All of the events during the buddy week were sold out. This shows that the new students has been eager to attend our events, something we find very motivating. It has been a variety in the concert offer this semester, and the concerts have shown great visitor numbers. The semester’s highlight has so far been Semesterkickoff, with 1227 visitors. The student organizations directly contributes with creating revues that attracts visitors, something we really do appreciate. The first half of 2019 shows a profit of 234 756 kr. With this result, we look positively at reaching the surplus requirement for 2019. Side 13 av 58
I would like to thank you for the trust and the opportunity to work for the members of Studentsamfunnet i Ås. My period as head of finance has been incredibly rewarding, challenging, and educational. I want to encourage everyone to run for election at the General Assembly! In the end, I would like to thank my little, but fantastic economy block, for a memorable year with great work effort and good cohesion. Dear Elinor, I wish you all the best of luck for 2020. I am cheering for you!
Elinor Brede Skårås Head of Finance 2020
Inger Marie Rostad Head of Finance 2019
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Report from Head of Concert Marit Serianna Stenødegård Hjerpseth Honorable General Assembly! In the fall of 2019, three concerts contributed to a varied concert offer for our members, and we got the chance to take advantage of the three different concert scenes we have at Samfunnet. The first concert sold out and took place in Fadderuka where a little less known band, TØFL, played in Festsalen. At Semesterkickoff with CLMD, we expanded the capacity so more people could participate, and our own volunteer technicians got to show off their skills by managing the show all by themselves. The last concert was more intimate when the winner of "Stjernekamp" 2018 Ella Marie's band, ISÁK, played in Halvor's Hybel. We had also rented equipment for Silent Disco and Festsalen was dedicated to be a dance floor after the end of the concert. This turned out to be a success, so we hope to see more of dance-happy students singing A Capella in the future.
volunteer. A survey was posted on Facebook in order to get a clue as to what the students want to listen, and the feedback are used in the process of booking next year's concerts. I would like to thank the committee heads of the Concert Block: Olav Arntsen (Sound), Jørgen Hedenstad (Lights), Even Sillerud (Disco), Didrik Loose (Booking), Agnes Kristoffersen (Booking) and Marie Iversen (Artist) and the committee members for their efforts this fall. You have made this job incredibly fun, and it has been a pleasure working with you so far. Status Concert Block October 2019:
There are five committees associated with the Concert Block. Sound (22) Lights (20), Artist (4), Disco (5) and Booking (2). Finally, I want to thank the General Assembly for the trust you gave me one year ago. This year has been educational and challenging, at the same time motivating for further volunteering and involvement in the organization. Lots of luck to the next Head of Concert!
Of other events this fall, Sound and Lights have had control over the established traditions of revue, stand-up and concerts. At Dance Party in August, Disco and Lights took responsibility for upgrading the dance experience in Festsalen with rented equipment and having one DJ playing in parallel in Halvor's Hybel. We have introduced weekly meetings in the Concert Block that have helped to make the structure better, the communication between the committee heads easier, and developed the social part of being a
Marit Serianna Stenødegård Hjerpseth Head of Concert Side 15 av 58
Report from Head of Administration Anne Marte Rønneseth Honorable General Assembly! The administration block Fall 2019
Administration Assistant: Sigrid Fause Lian HR: Ane Marum Kvarme Head of Linticket: Rasmus Tveitane Head of Entrence: Tiril Mathiesen Knutsen Head of Staff: Tonje Marit Brekken og Head of Staff: Mathilde Jonsrud Head of IT: Tord Ståle Storbækken Update on change in structure
In the fall of 2018, the administration block went through a major structural change with the establishment of the entrance committee and several committee manager posts. Large parts of the spring of 2019 went to implement these changes and further develop the positions. The structural change has proved to be a great success that has led to both efficiency - and great development of the block. All of the committee managers in the block have clear tasks and responsibilities and it is easy for all of committee heads at Samfunnet to know who in the administration block they should address. Work in the administration block
Throughout the autumn, Administrative Assistant Sigrid kept an overview of all the volunteers at Samfunnet and communicated regularly with NMBU to ensure that everyone has the card access
they need at home at all times. In order to ease the work load to the administrative assistant, a committee member has been hired this fall to handle all room bookings. This has worked very well. Sigrid, HR Ane and Economy Assistant Peder, have together prepared a document for the KSs; with general info about storing and archiving documents, contracts, instructions, financial rules and other necessary information one needs as head of a commitee. This has been well received. Ane has continued the good work as HR and September 24 and 26, respectively, the head of the committee’s workshop and committee workshop arranged, both with good attendance. Ane, together with her committee member, has also developed good guidelines for processing of personal data. The heads of staff ensures that there are enough Samfunnsstyre at work every single evening. Lintickets manager Rasmus is working to further develop the ticketing system and help the members of Studentsamfunnet with any questions they may have regarding ticket purchase and membership. In addition, he has made sure that all volunteers now have contracts in Linticket. IT Manager, Tord, has for another year done a brilliant job of assisting with his IT skills. Head of Entrence, Tiril, has made a formidable effort with the development of the Entrance Committee and has made great improvements in Entrance on party nights. The Entrance Committee has been Side 16 av 58
performing well throughout the fall and keeps getting better. Number of members
As of 14.10.19, Studentsamfunnet in Ås has 2189 student members, of which 180 are international students. This is equivalent to over 40% of the student mass at NMBU. Samfunnsstyret is very pleased that so many students want to be a member of Studentsamfunnet i Ås. Thank you!
I want to say thank you to all the committee chiefs and committee members in the administration block. Your dedication is incredibly appreciated. Finally, I want to thank you for the confidence the General Assembly gave me one year ago, and I want to say thank you to Samfunnsstyret for a fantastic year. I want to wish the next head of administration good luck in the coming year.
Anne Marte Rønneseth Head of Administration
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Report from Head of Marketing Solveig Borkenhagen Marketing block fall 2019 Marketing Assistant: Oline Brekke • • • • •
Web editor Writer/translator Social Media Manager Journalist Design & Layout (4 committee members)
Film & Photo KS: Ruben Rygh • •
Film: 5 committee members Photo: 12 committee members
Sprell KS: Jenny Sofie Dragland •
Sprell: 6 committee members
Including Manager: Lise Benette Hovd Work in the marketing block
The marketing block has worked great this fall. All the regular tasks work as it should, while we are constantly working to find new ways of marketing. We are very pleased with the engagement at Samfunnet this far, especially with a completely sold out buddy week. Marketing assistant Oline has quickly understood her tasks and manages a varied committee in a good way. The web editor has made some changes to the website this fall, especially with the English page, and further review of the website continues this spring. This fall we merged the writer and translator, to improve the efficiency in the committee, which has worked well. Also, we hired a journalist to write cases at Samfunnets blog. The blog is more active
than ever, with a variety of posts. The work of gathering this in a newsletter was more difficult than expected, but we continue to look at possibilities for the next semester. Film & Photo KS Ruben has good control over his committee. Both film ant photo works well and are around when it’s needed. Photo delivers a good selection of photos from most of the events happening at Samfunnet, as well as taking more stock photos which can be used in later marketing. The film group has become more established and we have good after movies from all the concerts this fall. In addition, they help when we need movies for other kinds of marketing, and always deliver great results in an impressively short time. Sprell KS Jenny started this fall and has already good control over the committee and their tasks. In August, much of the work was related to recruitment of new members, with result in good numbers, especially new first-graders. They also work with making people attend our events, both through stands and “sprell” around campus. Wristbands during the day before big events are also the work of the sprell committee and is a good relief for the entrance at the event. This fall we also hired a new KS in the marketing block, Including Manager Lise. She has many tasks across the different blocks, especially together with the event block and the leader. She works with making inclusion better at Samfunnet and making sure this is on the agenda. With a lot of new international students in August, she has done a good job giving them their own introduction to Samfunnet and making all Side 18 av 58
information available in English. She also works for a great transition next fall when the veterinaries are becoming a part of the students here in Ås and making it possible for them to get to know Samfunnet already now. We have established a marketing team for Studentsamfunnet this fall, which is a collaboration between NU, UKA and Tuntreet. This has been useful so we can share experience, help each other, and not compete or cross each other. We also started the work of all the bodies to have design manuals. Samfunnet i Ås’ design manual will ensure correctly use of the logo and give a more comprehensive expression. The further work now is to ensure that the guidelines in the design manual are followed, and we will make templates to make it easier to keep this comprehensive expression.
Solveig Borkenhagen Head of Marketing
Thank you, to all KS’s and committee members in the marketing block for a very good job so far, I look forward to further work together with you!
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Report from Head of Event Ulrik Samdahl Melhuus
participation in committees. We had a standup, Graskurs part 2 and dance party, all events had a very good turn-up.
The event block's working force: Event Assistant: Disbanded Hanna Hylland and Invoked Synne Mathilde H. TandePetersen. KS Current: Tuva Todnem Lund KS Activity: Even August Bremnes Stokke Also, we have ten members in the events committee and four in quiz committee members. The year until now
We have tried to have a varied range of events on Samfunnet, both recurring and single events. The previous event manager Runa Tunheim worked on having predictable events. This is something we want to continue with. Of regular events, we have Tuesday refills, Wednesday bodega, Thursday quiz, Friday bodega, and Saturday lounge every other Saturday. The "Sprell festival" was launched in April 2019. This year we tried to create a clearer profile for the Sprell festival and make it a more recognized festival among the students. The result showed a poorer attendance at concerts and events than expected. In retrospect, we see that both time, bookings and marketing had the potential for improvement. Sprell is still a young concept with great potential that we hope to see more of!
At the beginning of the fall semester, we saw incredibly high demand from the new students, both in ticket sales and
With great effort and commitment from KS currently, Tuva, we have now worked to make the Society a gathering place for political activity and discussion. This is largely done through the Tuesday refills and a good dialogue with Ă…s political network. There were also several politically engaging activities in association with the September elections. Saturday lounge is something we still have on the program, but it has been decreased to every other week in hope to increase interest when it's first arranged. I would like to give a big thank you to Linda Sophie Babunga Johnsen who has been working to keep this event alive! Previous semester programs have been trying to have events every single day at the house, now that we have passed away. There are several reasons why this was discontinued since the fall semester program was set. Neither the samfunnsstyret nor the event block saw it suitable with too many events which made the semester program messy, and events we want to focus on quickly drown in many other small events. Spring thoughts
My committee chiefs and I work hard to set the spring semester program where we bring with us the experiences of the past year. We want to focus further on the political, have more community meetings, develop the concepts we have and come Side 20 av 58
up with new ones. We want to increase activity on Sundays to offer more alcoholfree events and include international students in low-threshold activities. While we try to have open days on the program, we want to be able to increase the activity by finding passive offers that our members can enjoy. This is being worked on and will be something the next event manager hopefully wants to keep working on. All suggestions are welcome, send them to arrangement@samfunnetiaas.no. Thanks to
Ulrik Samdahl Melhuus Head of Event
First and foremost, I have to say a big thank you to my committee chiefs who stand by and put an incredible amount of effort into both planning and implementing the semester program. A big thanks to all the teams and associations that help to form this community and who are very happy to help shape this house and the student community. I would also like to thank the committee members, without you the events would not have gone around. Last but not least I have to say 3000 thanks to the samfunnsstyret, it has been a pleasure to sit in the board with you guys, and I've been given memories and lessons that will last a lifetime.
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5.2 Kjernestyret Kjernestyret consists of members who is elected on Studentsamfunnets General Assembly. A list of the members of the board in 2019 will be presented below:
Vår 2019
Høst 2019
Eksternal representative
Per-Fredrik Rønneberg Nordhov
Per-Fredrik Rønneberg Nordhov
Eksternal representative
Inger-Johanne Helth Sveen
Inger-Johanne Helth Sveen
Eksternal representative
Espen Syljuåsen
Espen Syljuåsen
Student representative
Iselin Been Simensen
Ane Magnussen
Chairman of Samfunnet
Ane Magnussen
Oscar Mork
Leader of UKA i Ås
Ingird Espnes
Fimke Frederik Pijfers
Leader of the Business Committee
Cecilie Augensen Nilsen
Cecilie Augensen Nilsen
Head of Tuntreet – Editor in Chief
Jardar Lindaas Bringedal
Julie Westergaard Karlsen
Chairman/
Kjernestyret is the supreme authority at the Studentsamfunnet i Ås between The General Assembly, and shall work strategically to ensure a healthy and long-term management of the Student Society, its finances and real estate according to the adopted strategy. Kjernestyret has a special responsibility for carrying out strategic investigations in collaboration with other boards and organizations. The board had seven meetings since last general assembly and dealt with 47 cases. Important cases in 2019 have been follow up accountants’ letter to the general assembly and work on rules for Studentsamfunnet i Ås, benefit-system for representatives, long time strategy and work program for 2020. A central task for Kjernestyret since the previous report has been the process of negotiating a service agreement with SiÅs. This is an important agreement to be able to conduct student welfare for the NMBU students, and we find that SiÅs is interested in a good solution that benefits the Ås students. Kjernestyret has as its goal to have an agreement ready for the current semester.
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With a large and diverse organization such as the Studentsamfunnet in Ås, has Kjernestyret focused on board education and organizational development by organizing a common weekend seminar June 14th to 16th at Sandoren with focus on revision of the strategy. The work continued at a new seminar at August 24th, the semiannual “Jordfagseminaret”. We felt it was useful for the elected representatives to come together and discuss common issues. Kjernestyret will continue to focus on efforts to develop the organization. Another important feature for Kjernestyret, is to manage investments over NOK 15 000. There have been no applications for investments over NOK 15 000 since last general assembly. Since 2018, one member of Kjernestyret, have been represented in the “Operating and Maintenance committee. In 2020, the committee plans to replace/restore the windows on the south and east facade at the “Samfunnsbygningen” to avoid water leaks and reduce the energy consumption in the building. The committee is also working with the project to restore Aud.Max, “Aud.Max 2023”. Head of the Committee is Halvor Holtestaul and Studentsamfunnet is represented by Johan Stener Maagaard, Lars Berg Raaen og Per-Fredrik Rønneberg Nordhov.
On behalf of Kjernestyret, Per-Fredrik Rønneberg Nordhov Chairman of Kjernestyret
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5.3 UKA i Ås Honorable General Assembly! The board of UKA consist of:
Fimke Frederika Pijfers, leader of UKA i Ås Helene Storlien, head of administration Guro Lervik Arntsen, head of events Eirik Sønstevold, head of marketing Synneva Gjelland, head of revue Anders Halsvik Sandnes, head of sales Mildrid Angard Hoff, head of serving Sanne Kristin Karlsen, head of finance Since the general assembly this spring, UKA i Ås has hired committee leaders and assistants. We made some changes in the organizational chart after recommandations from the last board of UKA and the organization now consists of 74 dedicated members who have started planning UKA i Ås 2020. We have also started the process of hiring actors, dancers, musicians and writers for the UKErevue. Remember to like and follow UKA i Ås on Facebook, Instagram, Snapchat and check our website as we are hiring more volunteers later this fall. The board of UKA has decided what areas we want to focus more on and have set our goals for UKA i Ås. This spring we will host miniUKA 25 – 29 of March, which will be the perfect warm up for the UKEfall and a highlight of the spring semester. UKA i Ås will be held 1 – 26 of October, so mark your calendars already. th
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Goals for UKA i Ås 2020:
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UKA i Ås will be recertified as “Miljøfyrtårn” and take measures that further reduce the festivals climate footprint.
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UKA i Ås 2020 will have an increased number of visitors to the UKErevue and concerts.
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UKA i Ås 2020 will get national attention via nationwide media.
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UKA i Ås 2020 will strive for all volunteers to enjoy their work and feel that they are contributing with something meaningful.
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UKA i Ås 2020 will focus on including the students at VET and international students. There will also be developed a better offer for those who are between 18 and 20 years old.
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UKA i Ås 2020 will have a wide range of food and beverages regarding allergies and preferences.
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To mark the 50 UKA i Ås we will find inspiration from previous UKER i Ås.
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UKA i Ås 2020 will meet the required return set by Kjernestyret.
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5.4 The Business Committee at NMBU Honorable General Meeting! The Board of Directors in the fall of 2019 consists of:
Leader - Cecilie Augensen Nilsen Head of administration - Lars Jetmund Svartis Engesæth Head of career day - Camilla Marie Engen, Newly appointed Head of career day- Synnøve Vonen Kvaal Head of events - Ingrid Staveland Reppe Head of sponsorship - Sivert Lie Head of marketing - Mathias Kilsti Hals Career Day 2019
This year career day was at October 9. There were 67 companies and over 1300 visitors. New for the year was the expansion of the Career Day to Festsalen, Bodegainngang and Anton Hjeltnes this contributed to better stand points for businesses and a better flow through the house. The change contributed to some queues outside, and the Festsalen became a bottleneck, yet we see this change as crucial to accommodate so many companies. Number of companies has increased steadily in recent years, but due to physical constraints on the house, 67 companies are close to the limit for the possible number. We are very pleased with this year's stand setup and the mix of companies seeking different disciplines. Prior to Career Day, we arranged a job search course and "How to prepare for Career Day?" And these events were very well attended. During Career Day, students also had the opportunity to attend job search course, take a CV photo, get a CV review and participate on a case with Trainee Innlandet. Career Day is the Business Committee's most important, and largest, event and is a major contributor to the Student Society's finances. Other events and activities
The Line Association seminar is still held three times per semester. These seminars consist of different courses, information exchange and team building. We feel that the seminars create a better information flow between the various line associations and us in NU. The last event before the summer was held on Tuesday 9. April. The event was a new concept where six former NMBU students who now work in relevant companies for their respective fields of study returned to Ås to talk about their path into working life and what they did
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during their studies. The event was well attended, and the speakers gave many great tips and tricks. On Monday 9. September we held the first event of the autumn, this was a lecture with BaneNOR . We have also arranged interview course with SWECO and job search courses with the Career Center. In November there will also be an inspirational talk with COWI and a kickstart on the master thesis. Organizational
In our staff, the NU Board of Directors has five assistants respectively, administration assistant, event assistant, marketing assistant, and two sponsor assistants. After an evaluation of this measure, we decided to go back to three assistants respectively, event assistant , marketing assistant and sponsorship assistant , where event assistant and sponsorship assistant have a working time of 60 hours per semester, while marketing assistant has 30 hours. This decision was made on the basis of the workload associated with the positions. Prior to the General Assembly in spring 2019, it was resolved by the NU Board that the job descriptions for the board positions Head of Career Day and Head of Events should be changed. Head of Career Day is now in charge of both Career Days, both Business Day and Career Day, while the Head of Events is in charge of all the other events NU arranges during the year. We see this as appropriate in relation to continuity and quality of all events. Career Fund
The Career Fund consists of 15% of last year's profit of the Business Committee. So far in 2019, 120 525kr has been awarded for career-promoting activities for students at NMBU. The last deadline for applying for Career Funds in 2019 is November 20. The funds that are not distributed return to the Student Society. Guidelines, application forms and previous awards are available at www.nunmbu.no On behalf of the Board of the Business Committee, Cecilie Augensen Nilsen, leader of the Business Committee at NMBU 2019
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5.5 Tuntreet Honorable General Assembly! Editorial Staff:
Photo KS: Sunniva Buvarp Schmitz Layout KS: Martin Reigstad Translation KS: Hanna Sahlstrom Our editorial staff consists of 33 committee members, who works as journalists, photographers, proofreaders, translators and illustrators. We have no podcast activities at the moment, as one of hosts are currently abroad. Econonomy and Advertisment
Our costs are primarily publishing costs. We also have some costs regarding license, and social activities for our committee members. We are currently examining if we should limit the numbers of issues of each edition of Tuntreet, to cut costs. We’re also working with Studentsamfunnet i Ås, UKA i Ås and the Business Committee to reduce our licensing costs. Johanne Østereng Halvorsen at the sponsor team is currently working to find advertisers, and we have experienced good results after only a couple of months. Tuntreets paper edition
Tuntreet publish 1000 Norwegian issues, and 300 English issues, five times every semester. During 2019 we have published two special editions of Tuntreet, Tun & Tre and Tuntreet Geographic, to positive reception. Collaborators
Tuntreet collaborates with Studentsamfunnet I Ås to find administrative and economic solutions. We also collaborate with Studentsamfunnet i Ås, UKA i Ås and the Business Committee about marketing. We share the responsibility of marketing events like the Samfunnets Generalforsamling, and allow the others to advertise themselves in Tuntreet for free. Editor in Chief has also been a part of Kjernestyret in 2019. Tuntreet has had several meeting with NMBU, which has led to Studentombudets column, and an article about loneliness. It’s important to note that Tuntreet still is an independent organ. Tuntreet online
On our webpage tuntreet.org you can find digital issues of Tuntreet, our podcasts, Have you heard that … ?, and some information about Tuntreet. Side 28 av 58
Tuntreet also has its’s own page on Facebook, and profile for the Editors. These are used to share articles, and surveys. You can also use our webpage and Facebook to contact the Editors. You can also use our e-mail tuntreetamfunnetiaas.no. Thank you
Thank you for a wonderful time Tuntreet. I’m very lucky to work with students that are so motivated, creative and lovely. The editorial staff put a lot of work into every edition and every issue, and I’m thankful along with the rest of NMBUs students. I’m especially thankful for our hard working KS’s, and my wonderful co-editors, Jardar and Anne Tove. Julie Westergaard Karlsen Editor in Chief
Proposed resolution The General Assembly takes note of the matter.
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Case 6 Strategy for Studentsamfunnet in Ă…s Background:
The long-term strategy for the Studentsamfunnet i Ă…s extends until 2025. The strategy will be revised every three years, with the first revision being now in 2019. The strategy consists of 4 parts: 1.
Purpose clause (Not to be changed)
2.
The Vision (Overall Goals)
3.
Long-term goals
4.
Work Program
The process of revising the strategy:
1. The boards of Studentsamfunnet have been working on revising the strategy at the start-up seminar this spring, at the overlap seminar before the summer and were gathered at a seminar in August where they provided input on the strategy. 2.
Kjernestyret has processed the input and sent out consultation notes to the boards.
3.
The boards obtained input from volunteers in their organ.
4. The individual boards of Studentsamfunnet provided input on the consultation memorandum and record to the Core Board through its chair. The input was presented at the core board meetings on September 17 and October 10. 5.
Kjernestyret processes the input and promotes a new strategy for GF (October 28).
6.
GF makes a decision on October 28.
Consideration of the strategy at the General Assembly:
The strategy is presented in its entirety in the papers so that GF can see the connection between the different parts. In the case papers you will find suggestions for a new strategy and that you will find the old strategy (current) as an attachment for you to compare. At GF, the case will be dealt with in accordance with the articles of association (§3.4.2), ie the treatment is divided into three parts: 1. Approval of Studentsamfunnets strategic vision 2. Approval of Studentsamfunnets long-term strategy 3. Approval of work program for the coming year
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It is Kjernestyret that presents paragraphs 1 and 2, while the board of Samfunnet presents paragraph 3. After each presentation, the debate is opened before GF goes to the voting and approval. It is permissible to promote amendments, proposals for deletion or proposals for new points. Such proposals should be presented in the debate and submitted in writing to the board. It is a good thing to plan such proposals in advance. You can also submit amendments in advance through this form (until the meeting starts): https://forms.gle/WL6hXZL6y8nbjz9BA
6.a Approval of the Studentsamfunnet’s Strategic Vision Se appendix 1 for new version of Studentsamfunnets strategy. No edits to the Strategic Vision have been done during this revision. Proposed resolution The General Assembly approves the revised strategic vision of Studentsamfunnet i Ås
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6.b Approval of Studentsamfunnet`s Long-Term strategy See appendix 1 for new version of Studentsamfunnets strategy, for revision of the long-term strategy. Proposed resolution The General Assembly approves the revised strategic vision of Studentsamfunnet i Ă…s
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6.c Approval of the Work Program for 2020 A work-program contains short-term goal from the long-term strategy of Studentsamfunnet, approved at the General Assembly of spring 2016. These short-term goals are revised and evaluated annually. The work program is a means to ensure that the operation and development of Samfunnet is in line with the long-term strategy, and states the areas of focus in the operation for 2020. The draft for the work program of 2020 is developed with the longterm strategy in mind. -
The goals reached during 2019, which does not need annual evaluation, is removed from the work-program.
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Goals that was reached in 2019, but for some reason is favorable to keep are revised and kept in the work-program for 2020.
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New goals Studentsamfunnet i Ă…s want to reach in 2020 are added to the workprogram.
The work program for 2020 can be found in appendix 1
Proposed resolution The General Meeting approves the work program for 2020.
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Case 7 Approval of Budgets for Studentsamfunnet in Ås for 2020 Short on the return requirements in the budget Kjernestyret sets annual return requirements for the boards of Studentsamfunnet This is one of the tasks of Kjernestyret, cf. the articles of association § 4.1.4. This is important because the money earned is necessary crucial for the ability to invest in the building and in the necessary equipment for Samfunnet. The required rate of return is set as a percentage and says what percentage of turnover the individual board of directors will leave as a profit at the end of the year. Previously, Kjernestyret has set return requirements in kroner. The advantage of using percentages is that the rate can be the same over time and does not need to change depending on whether it is UKEyear or non-UKEyear. Not least, it is an advantage that the individual boards can to a greater extent decide for themselves how ambitious they should be, and Kjernestyret needs less detail to manage the budgets. In addition to the return requirements, the budgets of the individual boards are also submitted to Kjernestyret for approval before being sent to GF.
Samfunnsstyret
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The Business Committee at NMBU
Tuntreet
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Kjernestyret
Together for all of Studentsamfunnet
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UKA i Ă…s
Proposed resolution The General Assembly approves the budgets for Studentsamfunnet in Ă…s for 2020 Side 37 av 58
Case 8 Cases Received in Accordance with Applicable Deadlines Case 8.1 Changes to the Articles of Association Suggestion 1 (F1):
proposed by members: Selma Sollihagen, Runa Tunheim, Runa Gjerland,
Anne-Marie Austad, Margit Fausko, Tor Malnes Grobstok, Magnus Dybdahl og Tuva Todnem Lund
Change of paragraph §4.1.1 Objective Original paragraph: §4.1.1 Objective
Kjernestyret has the supreme authority over Studentsamfunnet’s core issues between GA and will work strategically to ensure a sound and long-term management of Studentsamfunnet, its economy and real estate in accordance with the adopted strategy. Kjernestyret has a particular responsibility for conducting strategic investigations in cooperation with other boards and bodies. Suggested change: Suggestion 1A: § 4.1.1 Objective Kjernestyret has the supreme authority over Studentsamfunnet’s core issues between GA and will work strategically to ensure a sound, long-term and environmentally friendly management of Studentsamfunnet, its economy and real estate in accordance with the adopted strategy. Kjernestyret has a particular responsibility for conducting strategic investigations in cooperation with other boards and bodies. Suggestion 1B: § 4.1.1 Objective Kjernestyret has the supreme authority over Studentsamfunnet’s core issues between GA and will work strategically to ensure a sound and long-term management of Studentsamfunnet, its economy and real estate in accordance with the adopted strategy, as well as minimizing the environmental and climatic stress caused by Studentsamfunnet. Kjernestyret has a particular responsibility for conducting strategic investigations in cooperation with other boards and bodies. Kjernestyret’s evaluation: Side 38 av 58
See suggestion F6. Kjernestyret suggests not to approve this change. Kjernestyret suggests not to approve this change.
Suggestion 2 (F2): proposed by members: Selma Sollihagen, Runa Tunheim, Runa Gjerland, Anne-Marie Austad, Margit Fausko, Tor Malnes Grobstok, Magnus Dybdahl og Tuva Todnem Lund
New paragraph under § 4.2 SAMFUNNSSTYRET, after §4.2.4 and before current §4.2.5:
§ 4.2.5 Sustainability The board of Samfunnet shall work continuously to minimize the climatic and environmental stress caused by Studentsamfunnet. The work shall be reported at the General assembly.
Kjernestyrets evaluation:
Se Suggestion F6. Kjernestyret suggests not to approve this change.
Suggestion 3 (F3): proposed by members: Selma Sollihagen, Runa Tunheim, Runa Gjerland, Anne-Marie Austad, Margit Fausko, Tor Malnes Grobstok, Magnus Dybdahl og Tuva Todnem Lund
New paragraph under § 4.3 UKA I ÅS, after §4.3.4 og before current §4.3.5:
§ 4.3.5 Sustainability The board of UKA shall work continuously to minimize the climatic and environmental stress caused by UKA. The work shall be reported at the General assembly following the current UKA.
Kjernestyrets evaluation:
Se Suggestion F6. Kjernestyret suggests not to approve this change.
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Suggestion 4 (F4): proposed by members: Selma Sollihagen, Runa Tunheim, Runa Gjerland, Anne-Marie Austad, Margit Fausko, Tor Malnes Grobstok, Magnus Dybdahl og Tuva Todnem Lund
New paragraph under § 4.4 TUNTREET, after §4.4.4 and before current §4.4.5:
§ 4.4.5 Sustainability Tuntreet shall work continuously to minimize the climatic and environmental stress they cause. The work shall be reported at the General assembly.
Kjernestyrets evaluation:
Se Suggestion F6. Kjernestyret suggests not to approve this change.
Suggestion 5 (F5): proposed by members:
Selma Sollihagen, Runa Tunheim, Runa Gjerland,
Anne-Marie Austad, Margit Fausko, Tor Malnes Grobstok, Magnus Dybdahl og Tuva Todnem Lund
New under § 4.5, Business committee at NMBU, after §4.5.10:
§ 4.5.11 Environmental fund Fifteen percent (15%) of the total profit from NU goes to the environmental fund of Studentsamfunnet. The environmental fund shall finance environmentally improving, long-term investments at Studentsamfunnet. The fund is managed by Kjernestyret.
Kjernestyrets evaluation: The intentions are good and supported, and we see this suggestion in the context with the other suggested changes received. We believe, however, that this suggestion may not be the best way to achieve sustainable and environmental improvements at Studentsamfunnet. The reason for this is that the profit from NU already supports the operation and improvements of the building, and is used for long-term investments at Studentsamfunnet. These investments may be measures like changing windows at the building to reduce loss of heat, thus saving energy. Measures like these are some of the most concrete actions us at Samfunnet can do for the environment. Funds are granted the operations- and maintenance selection, by Kjernestyret, for long term investments at the building. It is also this selection who decide wich investments and improvements are needed. By binding up to fifteen percent of the profit from NU in a fund, this may result in a loss of freedom and maneuver, and thus establishing a fund may possibly act against its purpose. Kjernestyret suggests that by introducing a new article of association on sustainability in our Articles of association is a better solution, as this commits Side 40 av 58
all boards at Studentsamfunnet to work continuously for a more sustainable building and Studentsamfunn. Kjernestyret suggests not to approve this change.
Suggestion 6 (F6):
proposed by Kjernestyret
Background:
Referring to incoming proposals F1-F4. Kjernestyret supports the intentions, but propose an alternative where all these proposals (F1-F4), are combined in one paragraph regarding Sustainability, placed under chapter two regarding daily operations. This chapter comprises the operation of Studentsamfunnet i Ås in its entirety, and all organs are included. As F1-F4 and F5 are concerning the same topic, our proposition is that the General Assembly treat these collectively. Suggestion for new paragraph under Chapter 2 Daily operations:
§ 2.8 Sustainability All organs at Studentsamfunnet i Ås work to minimize the environmental and climatic stress caused by the organization. The work will be presented at the General Assemblies.
Suggestion 7 (F7):
proposed by Kjernestyret
Background: Simple majority is defined in § 3.8, thus no specification is needed in § 3.7. Original Paragraph:
§ 3.7 RESOLUTIONS Resolutions are decisions, declarations or statements made by an organization or assembly. Resolution proposals must be posted and submitted to the board of Samfunnet no later than seven days prior to the GA or extraordinary GA, and amendment proposals concerning the same case no later than three days prior to GA or extraordinary GA. Studentsamfunnet cannot annul such proposals from the agenda without debate, unless decided by a two-thirds majority. Under the consideration of resolution proposals, non-content changes may be made unless the proposer opposes it. In the resolution process, a final vote shall be made where it is decided whether the motion for a resolution shall be deemed adopted. A motion for a resolution is Side 41 av 58
deemed approved if more than half of the votes cast for this election. Blank votes are considered not cast. Suggested change:
ยง 3.7 RESOLUSJONER Resolutions are decisions, declarations or statements made by an organization or assembly. Resolution proposals must be posted and submitted to the board of Samfunnet no later than seven days prior to the GA or extraordinary GA, and amendment proposals concerning the same case no later than three days prior to GA or extraordinary GA. Studentsamfunnet cannot annul such proposals from the agenda without debate, unless decided by a two-thirds majority. Under the consideration of resolution proposals, non-content changes may be made unless the proposer opposes it. In the resolution process, a final vote shall be made where it is decided whether the motion for a resolution shall be deemed adopted. A motion for a resolution is deemed adopted by simple majority.
Suggestion 8 (F8): proposed by Kjernestyret Background: A simple majority defined wrongly in the articles of association. Approval of resolution in regular items is not defined. Change of wording in the definition of simple majority.
Original paragraph:
ยง 3.8 VOTING Voting generally occurs by show of hands. In cases where the GA sees it appropriate, voting may be conducted electronically. Written or electronic voting shall take place if at least ten members require it. The leader of the meeting shall announce the opening and closing of the poll. Outside this time period, voting cannot be done. General majority means more than half of the cast votes counted, blank votes also counted. Simple majority means majority, but not more than half the cast votes counted, blank votes also counted. Suggested change:
ยง 3.8 VOTING Side 42 av 58
Voting generally occurs by show of hands. In cases where the GA sees it appropriate, voting may be conducted electronically. Written or electronic voting shall take place if at least ten members require it. The leader of the meeting shall announce the opening and closing of the poll. Outside this time period, voting cannot be done. Simple majority is achieved when the highest number of votes cast for any one candidate, issue, or item exceeds the second-highest number, while not constituting an absolute majority. General majority means more than half of the cast votes counted, blank votes also counted. Approval of resolution is normally done by general majority
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Case 8.2 Vegonorm Item preparation by members: Tor Grobstok, Magnus Dybdahl og Tuva Todnem Lund Background
Norwegian meat consumption has more than doubled over the past 60 years. As of today, average meat consumption is well above the health-recommended maximum intake, and the Directorate of Health recommends a significant reduction in the amount of meat consumed from a health perspective. Also, from a climate perspective, meat consumption is too high. The UN refers to livestock production as one of the biggest climate challenges in the world, and it is clear that we must reduce today's meat consumption if we are to reach the 1.5-degree goal on time. This also applies to Norway, where approx. 90% of greenhouse gas emissions from Norwegian agriculture, according to NMBU, originates from livestock production. Samfunnets food serving. During events organized by Samfunnet, it is common practice that meat is served as the main alternative, despite the significant climate impact meat production entails. It is great that in recent years, Samfunnet has raised more awareness on the climate and environment through lectures and debates! This theory must also be put into action. In the future, Samfunnet should place a greater emphasis on sustainability in its own procurement. This is especially true in cases where more climate-friendly solutions will not significantly affect the economy or quality. Vegonorm: Vegonorm is a concept where today's meat norm is turned upside down. That is, one introduces plant-based food as the standard alternative to meat, as it is today. The possibility of serving meat is not removed. Meat can still be served to individuals who specifically request this. NMBU is profiling as a university of sustainability, and has a stated goal to be «Norway’s leading environmental university". The student mass generally has a high focus on sustainability and the environment. This should also be reflected in Samfunnets profile in Ås. Through its food service, the Studentsamfunne i Ås can help reduce the emission of greenhouse gases and contribute more in the global movement for better climate. As a good measure to reduce Samfunnet’s greenhouse gas emissions, it is proposed to introduce «vegonorm” at Studentsamfunnet i Ås. A vegonorm will focus on sustainable food production, and will be an important contribution to developing Samfunnet’s sustainability profile. It will also send a clear signal that we are taking climate change seriously and that we are willing to act to counteract them. A vegonorm will not remove meat alternatives, but will make it easier for everyone to eat more plant-based foods. Those who still want meat can easily have this served on request. In addition, by introducing meat-free meals as a default at Studentsamfunnet i Ås, the threshold will also be lower for all, both carnivores and herbivores, to be served healthy and sustainable food at events organized by Studentsamfunnet i Ås. It can also have a positive effect in people’s attitude and inspire sustainable cooking in your own everyday life. Side 44 av 58
Proposed resolution: Studentsamfunnet i Ă…s will introduce vegonorm at all their events.
Evaluation by the boards: All boards at Studentsamfunnet i Ă…s wish for a debate at the General assembly, regarding this concern.
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Case 8.3 Resolution: Studentsamfunnet i Ås declares climate crisis proposed by Margit Fausko, Tor Grobstok and Magnus Dybdahl.
Studentsamfunnet i Ås declares climate crisis The establishment of Norges Landbrugshøiskole at Ås in 1859 was one of the most important actions of the last century, to improve food safety for an increasing amount of hungry mouths. Now, as then, we have more and more mouths to fill. No, as well, we are facing an imminent threat against food production. Climate changes are here already. The question is how bad it will be. 1 degree warming has already given a bigger insecurity in the world’s crops. 2 degree global warming will most likely reduce the world’s food supply by 20 %. 3 degree warming can reduce the world’s food supply by 30-50 %. With 4 degree heating will north in the USA, Canada, North of Europe, Russia, New Zealand and south in South America most likely be the only areas in the world that can keep a rational agricultural production1. We are at full speed against a global warming at between 3 and 4 degrees within 21002. This is a crisis, but we can still turn the development. Now we need to start to work together! To declare a climate crisis is a recognition that the global warming is an emergency both for our country and the rest of the world, who requires an extraordinary, fast and common effort to avoid disastrous consequences. Studentsamfunnet i Ås belong to what we call Norway’s greenest university. Of course we need to stay in front as a good example and show that the students understands the seriousness and that the students want to take responsibility. With background in this, Studentsamfunnet i Ås declares climate crisis. We commits to emphasize the environment in all relevant decisions in our operations, and to work to make our partners do the same.
Proposed resolution The General Assembly approves the resolution Studentsamfunnet i Ås declares climate crisis
1
https://www.framtiden.no/rapporter/rapporter-2015/774-en-framtid-du-ikke-vil-ha/file.html
2
https://miljostatus.miljodirektoratet.no/tema/klima/
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Case 9 Orientation No incoming cases according to applicable deadlines.
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Case 10 Elections According Studentsamfunnet`s Articles of Association According to Studentsamfunnet’s Articles of Association the candidacy are presented as an attachment three days before the General Assembly.
10.1 The Board of Samfunnet 10.2 Tuntreet 10.3 The Business Committee 10.4 Kjernestyret
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10.5 Election Committee Proposed resolution The General Assembly has by voting elected the following candidates The board of Samfunnet
Deputy Chairman: Head af Event: Head of Administration: Head of Concert: Tuntreet
Editor: The Business Committee at NMBU
Head: Head of Administration: Head of Marketing: Sponsor Coordinator: Kjernestyret
External representative: Election Committee
Representative 1: Representative 2:
Case 11 Optionally Cases that are to be dealt with under case 11 must be submitted to the chair of the meeting before the start of the General Assembly.
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Appendix 1 Strategy 2025 - for Studentsamfunnet i Ås 1. Objective Studentsamfunnet in Ås aims to promote a good camaraderie for their members. Lectures, debate and entertainment are to be beneficial and joyous for these.
2. Studentsamfunnets vision Studentsamfunnet i Ås shall be an attractive offer and natural place to gather for all students tending at NMBU in general, and for the members of Studentsamfunnet in particular.
Studentsamfunnet shall strive to meet the activities and offers desired by the Students, and work towards being the natural place to gather for students at NMBU, student associations, academic associations and meetings, both for daily and festive occasions. Studentsamfunnet i Ås shall be a positive addition the local society and the University.
All students shall have the same opportunity to take part of activities and become part of Studentsamfunnet i Ås’ rich and proud history. Studentsamfunnet shall appear politically neutral, og work for enriching the Education of students with courses, talks, debates and opportunities for personal development through different events and engagement in boards and committees.
Volunteerism and the building is the heart of Studentsamfunnet i Ås. The operation of Studentsamfunnet i Ås is with, for and by the students, with the development of Samfunnet and the offer for current students and students to come as main objective.
Studentsamfunnet i Ås are hosting UKA i Ås, the longest cultural festival in Norway, every other year. Studentsamfunnet shall also convey its ways and doings through Tuntreet and other suitable media. Studentsamfunnet shall establish contact between members and students at NMBU, and the business world through the Business committee at NMBU. The board of Samfunnet has the superior responsibility for the daily operation of Studentsamfunnet.
3. Strategy for Studentsamfunnet i Ås → 2025 The strategy is made up of 7 strategical elements, each with a great importance for the operation and development
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3.1
Activity/offer
Studentsamfunet i Ă…s should work further with improving floor areas to a maximum, and create a wider offer of activities.
Long-term goals: 3.1.1
By 2025, 90% of the usable floor area is in use every day.
3.1.2
By 2025, CafĂŠ Klubben is a natural social arena during daytime, with a lunch- and pub offer.
3.1.3
100 000 guests will have visited Studentsamfunnet over a period of two years: a) Standard capacity on the entire building when concerts are held in Aud.Max is 1500 guests (2019). The capacity in 2025 shall be 1800. b) On event nights when the entire building is open (except Aud.Max), 800 attendants are expected on at least 80% of all events in the period of one semester.
3.1.4
The building of Studentsamfunnet shall be open for concert or party at least two Saturdays each semester.
3.1.5
Studentsamfunnet will be responsible for organizing of every event addressed for students being held at Samfunnet, if serving and/or ticket fee is involved.
3.1.6
All students will have opportunity to buy food every day, as long as Samfunnet is open. Food will also be available at event nights.
3.2
Members
Including membership numbers, membership benefits, Samfunnstjeneste. Samfunnstjeneste is crucial for operation of Studentsamfunnet systems concerning this must be prioritized. Focus on first-class recruitment and fair community service delivery is important. Long-term goal: 3.2.1
3.2.2 3.2.3
Per 2025, 40 % of all students at NMBU will be members of Studentsamfunnet. a) The membership number is measured at 01.07 each year (per school year) and is reported at each General Meeting. b) The number of members is measured against the number of students from 15 September of the previous year. At least 60% of the first year students must be a member. Have a system for Samfunnstjenester that meets the needs of Studentsamfunnet, and is accepted by the members. a) In order to make it more attractive to be a member for people who does not necessarily take advantage of the party offerings in the house, it should be possible Side 52 av 58
for members have samfunnstjeneste at events other than party nights. Members must have a maximum of one community service on a party night during a school year. b) Membership benefits shall be evaluated annually.
3.3
Volunteers
The volunteers in this context are board members, committee chiefs, committee members and assistants. Volunteers should have clear benefits. Training and cultural building must be central. At the same time, it is important to keep track of the costs associated with the benefits of the volunteers, as well as to ensure that these are fair. Long-term goal: 3.3.1
3.3.2
3.3.3
3.4
In order to increase competence and ensure ownership of their office, all volunteers must have a broad introduction to the Student Society in Ås, where history, organization, finances and division of labor are explained. The core board organizes one introductory course per semester, where all newly elected and newly appointed employees are strongly encouraged to participate. Benefits for volunteers shall be revised periodically, in 2020, 2022 and 2024,: a) Review of the number of committee members / recipients of goods per committee / block / body. b) Reconcile cost/benefit for committee benefits. All volunteers with managerial responsibility shall be offered a course relevant to their voluntary duties.
Finances
In recent years, the Studentsamfunnets finances has had a strong and positive development. At the same time, we have a significant need to spend on development and investment. As there is a lot of money in circulation, it is important that the funds be used wisely, and that one have a long-term perspective. Long-term goal: 3.4.1 3.4.2 3.4.3
3.5
Studentsamfunnet i Ås (the entire organization) will have a financial result of 4 %, measured as an average over a two year period (UKEyear and non-UKEyear). UKA i Ås will be used as a sponsor arena to a greater extent. Studentsamfunnet i Ås will have two main sponsors
The physical building
The building complex that houses the Student Community in Ås is a valuable resource that is owned and operated in collaboration with other actors. The building must be able to accommodate a wide range of activities with widely different needs, and there is a need to utilize the capacity of the house well. The student community in Ås must ensure that they have the financial leeway to do the necessary maintenance and upgrades in collaboration with NMBU and other relevant players. Long-term goal:
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3.5.1
3.5.2 3.5.3 3.5.4 3.5.5
3.6
There shall be a priority maintenance and development plan for the building stock, and Kjernestyret shall annually record measures to the Operations and Maintenance Committee (DVU) based on Studentsamfunnets building needs. Kjernestyret shall encourage the DVU to carry out a major project each year, which shall be visible evidence that it is being invested in the building. Building the terrace over Anton Hjeltnes for conservatory. An electronic locking system shall be provided on all doors There shall be a social abode intended for the volunteers and elected officials of the house.
Partners
Good partners are important for being able to run the Student Society both in terms of financial and operational operations. Long-term goals: 3.6.1
Studentsamfunnet i Ås shall have a close and good cooperation with NMBU.
3.6.2
Studentsamfunnet i Ås shall have a close and good cooperation with SiÅs.
3.6.3
Studentsamfunnet i Ås shall have a close and good cooperation with Ås municipality.
3.6.4
Organizations, teams and associations shall have strong affiliation with Studentsamfunnet i Ås. a) Samfunnet should be a natural place for organizations, teams and associations to rent / borrow premises for their events. b) Studentsamfunnet shall be an attractive co-organizer for teams, organizations and associations with no direct connection to the house.
3.7
Organizational Development
The various parts of the organization have clearly defined roles. In this context, organizational development is about structure, collaboration and division of tasks, as well as improvements. Long-term goals:
3.7.1
3.7.2
By 2025, Studentsamfunnet i Ås will employ a CEO. a) There has been established a good system for overlap and for transfer of competence and knowledge from one holder of a position to the next. b) All retiring committee directors and board members shall produce an experience letter / report within 1 month of departure, which shall be communicated to the next person in the relevant office. It is common for those positions that require it to have an overlap period of one semester. It has been defined which positions and positions require this, and these positions have a defined minimum time for the position (eg 1.5 years). Side 54 av 58
3.7.3
4.
The average length of service for committee members and committee directors is two years. This is important to make the organization more stable.
Work program for 2020
4.1
Activity and offers REVISED AND CONTINUED GOALS
4.1.1
During 2020 Studentsamfunnet shall be an attractive co-host that organizations without formal bonds to Studentsamfunnet actively seek as a partner for hosting events.
4.1.2
For contribution to inclusion of the internationals, Samfunnet shall together with ISU and ESN host at least five events addressed directly to internationals.
4.1.3
The Pergola shall to a greater extent be used at event-nights for the months of April, August and September.
4.1.4
Studentsamfunnet i Ås shall have a wider selection of non-alcoholic beverages in all bars. Johannes shall have a selection of at least 3 nonalcoholic drinks.
4.1.5
There shall be a passive offer in minimum one of the rooms at Samfunnet that is accessible for member every day. This is not considering Café Klubben.
4.1.6
By the first month of the spring semester and the middle of the fall-semester, Samfunnet will send out a survey regarding the offer of activities at Samfunnet the previous semester.
4.1.7
By 2020, the Business committee at NMBU shall come up with a new, remunerative concept for events.
NEW GOALS: 4.1.8
During 2020, a thorough review of the room use of the house will be carried out to optimize this and better facilitate the use of several rooms at the same time.
4.1.9
By the end of 2020, the board of Samfunnet will prepare an alternative plan for the operation of Café Klubben, and consider whether this could be a better alternative and offer for the students.
4.1.10
In 2020, 50% of the guests at Samfunnet will meet before 10 pm at the major events being held at Studentsamfunnet. Side 55 av 58
4.1.11
The Business committee shall host at least 4 events each semester in addition to the Career day.
4.1.12
The Business committee at NMBU shall offer events that is attractive for all studies at NMBU.
4.1.13
Studentsamfunnet I Ås shall have an environmental focus by emphasizing the use of Norwegian, sustainable resources and raw materials/commodities.
4.1.14
Studentsamfunnet shall avoid unnecessary use of disposable plastic.
4.1.15
Studentsamfunnet shall during 2020 offer monthly activities aiming for an increased environmental awareness among their participants.
4.2
Members REVISED AND CONTINUED GOALS:
4.2.1
By 2020, 40% of the student mass will be members of Studentsamfunnet i Ås. 60% of all first year students are members, and 80% of all international students are members.
NEW GOALS: 4.2.2
By 2020, Studentsamfunnet will prepare a recruitment strategy, aiming to attract all new students at NMBU.
4.2.3
By 2020, the board of Samfunnet will survey who makes use of the offer at Studentsamfunnet and find out if the offer is covering the entire membership.
4.2.4
The board of Samfunnet will in 2020 go through the tasks of each committee at Samfunnet to see what tasks can be done by samfunnstjenester. This is to improve the offer regarding contributions to Samfunnet.
4.2.5
During 2020 there will be an evaluation of the membership benefits at Studentsamfunnet i Ås.
4.3
Volunteers REVISED AND CONTINUED GOALS
4.3.1
The committee members in need of relevant coursing will be offered this in 2020. Studentsamfunnet will also facilitate the use of internal resources for this type of coursing.
4.3.2
All committee members will be invited, with a strong call for attendance, to an introduction lecture to Studentsamfunnet i Ås’ history, organization, finances and explained divisions of work. The format of this history lesson will be revised in 2020. Side 56 av 58
4.3.3
In 2020, all the boards at Studentsamfunnet i Ă…s will document where overlapping work is done, and look at the possibility of merging committees, streamlining operations and reducing the number of committee members. This also involves reviewing the number of required members per committee and block of all organs.
NEW GOALS: 4.3.4
Tuntreet will hold a course where external competence is hired.
4.3.5
Tuntreet will establish better routines for training and dissemination of knowledge.
4.4
Finance REVISED AND CONTINUED GOALS
4.4.1
Kjernestyret will implement measures to increase the yield of Studentsamfunnet’s equity.
NEW GOALS: 4.4.2
In 2020, Studentsamfunnet will hire an accounting consultant to assist the work with the end-of-year finalization for the financial year of 2019, in order to reduce the audit costs by 40%.
4.4.3
Tuntreet will investigate the possibility of reducing costs, for example by reducing printing costs and licensing costs.
4.4.4
Tuntreet will strive to increase the amount of external financial support.
4.5
The physical building NEW GOALS:
4.5.1
In 2020, Kjernestyret will establish a pre-project for possible expansion of capacity at Samfunnet. This work should be regarded parallel to the upgrading of Aud.Max in 2024.
4.5.2
Studentsamfunnet will in 2020 facilitate sorting of waste and waste handling at Samfunnet.
4.6
Collaborators REVISED AND CONTINUED GOALS
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4.6.1
In 2020, the Business committee at NMBU will provide at least one main sponsor for Studentsamfunnet.
4.6.2
There will be gathered several small sponsors coupled to events at Samfunnet, giving more member benefits.
4.6.3
In 2020, a new serving agreement will take effect from the 1st. of January.
NEW GOALS: 4.6.4
In 2020, a collaboration will be established with the Follo Business Council.
4.6.5
Tuntreet will obtain a long-term advertising agreement. This shall last for at least one year.
4.6.6
The sponsorship team shall keep the Studentsamfunnet’s public face professional and unified.
4.7
Organizational REVISED AND CONTINUED GOALS
4.7.1
In 2020, all members and organs at Studentsamfunnet will work to ensure that at least 25% of all member attend both General Assemblies held in 2020.
NEW GOALS: 4.7.2
The boards at Studentsamfunnet shall find a way to reward long and faithful service as volunteer at Studentsamfunnet.
4.7.3
In 2020, the board of Samfunnet will find a more suitable and effortless communication platforms for use between the boards of Studentsamfunnet and the committees.
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