Last revised
19.11.2018
TABLE OF CONTENTS CHAPTER 1. OBJECTIVES AND MEMBERSHIP................................................................... 6 ยง 1.1 THE OBJECTIVE OF THE STUDENT SOCIETY ....................................................... 6 ยง 1.2 MEMBERS..................................................................................................................... 6 ยง 1.2.1 Ordinary members ................................................................................................... 6 ยง 1.2.2 Lifetime members..................................................................................................... 6 ยง 1.2.3 International members ............................................................................................. 6 ยง 1.2.4 Honorary members .................................................................................................. 7 ยง 1.2.5 Membership ............................................................................................................. 7 CHAPTER 2. DAILY OPERATIONS ....................................................................................... 8 ยง 2.1 RESPONSIBILITY ........................................................................................................ 8 ยง 2.2 SIGNATORY RIGHTS AND PROCURATION ............................................................. 8 ยง 2.3 RIGHTS TO USE THE STUDENT SOCIETIESโ FACILITIES .................................... 8 ยง 2.4 THE BODEGA GROUP ................................................................................................. 8 ยง 2.5 GRADUATION PARTY................................................................................................. 8 ยง 2.6 REWARD SYSTEM FOR THE ENGAGED AT THE STUDENT SOCIETY ................ 9 ยง 2.6.1 Contributors............................................................................................................. 9 ยง 2.6.2 Rewards Samfunnet ................................................................................................. 9 ยง 2.6.3 Rewards UKA i ร s ................................................................................................... 9 ยง 2.6.4 Rewards Business Committee at NMBU ................................................................... 9 ยง 2.6.5 Rewards Tuntreet..................................................................................................... 9 ยง 2.6.6 Rewards boards........................................................................................................ 9 ยง 2.7 REPRESENTATION.................................................................................................... 10 ยง 2.7.1 The Joint Assembly ................................................................................................ 10 ยง 2.7.2 The Operations and Maintenance Committee ........................................................ 10 CHAPTER 3. GENERAL ASSEMBLY AT ร Sโ STUDENT SOCIETY ................................... 11 ยง 3.1 GENERAL ASSEMBLY .............................................................................................. 11 ยง 3.2 SUMMONS AND CASE LIST...................................................................................... 11 ยง 3.2.1 Announcement ....................................................................................................... 11 ยง 3.2.2 Submitted matters .................................................................................................. 11 ยง 3.2.3 Case papers ............................................................................................................ 11 ยง 3.2.4 Candidacy ................................................................... Feil! Bokmerke er ikke definert. ยง 3.2.5 Cases for Optionally ............................................................................................... 11 ยง 3.2.6 Meeting Protocol .................................................................................................... 12 ยง 3.3 SPEAKING-, PROPOSAL-, AND VOTING RIGHTS ................................................. 12 ยง 3.4 CASE LIST FOR GA ................................................................................................... 12 2
§ 3.4.1 Spring’s GA............................................................................................................ 12 § 3.4.2 Autumn’s GA ......................................................................................................... 13 § 3.4.3 Matters presented................................................................................................... 14 § 3.5 GA-ELECTED’S TERM AT THE STUDENT’S SOCIETY ......................................... 14 § 3.6 CHANGES TO THE ARTICLES OF ASSOCIATION ................................................ 15 § 3.7 RESOLUTIONS ........................................................................................................... 15 § 3.8 VOTING ....................................................................................................................... 15 § 3.9 ELECTION OF PEOPLE............................................................................................. 15 § 3.9.1 Election of candidates ............................................................................................. 15 § 3.9.2 Order of election..................................................................................................... 16 § 3.9.3 Motions from the floor ........................................................................................... 16 § 3.9.4 Poll ......................................................................................................................... 16 § 3.9.5 Poll results .............................................................................................................. 16 § 3.10 THE SELECTIONS COMMITTEE ........................................................................... 16 § 3.11 EXTRAORDINARY GENERAL ASSEMBLY........................................................... 17 § 3.11.1 Requirements for extraordinary GA .................................................................... 17 § 3.11.2 Case papers for extraordinary GA ....................................................................... 17 § 3.11.3 Procedural rules for extraordinary GA ................................................................ 17 § 3.11.4 Case list for extraordinary GA ............................................................................ 17 § 3.11.5 Meeting protocols for extraordinary GA ............................................................. 17 § 3.12 WAIVER AND EXEMPTION AFTER ELECTION .................................................. 17 CHAPTER 4. STUDENT SOCIETY BODIES ......................................................................... 18 § 4.1 STUDENT SOCIETY’S CORE BOARD ...................................................................... 18 § 4.1.1 Objective ................................................................................................................ 18 § 4.1.2 Board members ...................................................................................................... 18 § 4.1.3 Quorum .................................................................................................................. 18 § 4.1.4 Procedural rules ..................................................................................................... 19 § 4.1.5 Instructions ............................................................................................................ 19 § 4.1.6 Economy................................................................................................................. 19 § 4.1.7 Core Chairman ...................................................................................................... 19 § 4.1.8 Authority ................................................................................................................ 19 § 4.1.9 Conflict resolution .................................................................................................. 19 § 4.2 THE STUDENT SOCIETY’S BOARD ......................................................................... 20 § 4.2.1 Objective ................................................................................................................ 20 § 4.2.2 Board members ...................................................................................................... 20 § 4.2.3 Quorum .................................................................................................................. 20 3
§ 4.2.4 Economy................................................................................................................. 20 § 4.2.5 Meeting protocols ................................................................................................... 20 § 4.2.6 Delegated authority – hiring ................................................................................... 21 § 4.2.7 Instructions ............................................................................................................ 21 § 4.2.8 Reports ................................................................................................................... 21 § 4.3 UKA I ÅS ..................................................................................................................... 21 § 4.3.1 Objective ............................................................................................................... 21 § 4.3.2 Board members ...................................................................................................... 21 § 4.3.3 Quorum .................................................................................................................. 21 § 4.3.4 Economy................................................................................................................. 22 § 4.3.5 Meeting protocols .................................................................................................. 22 § 4.3.6 Delegated authority – hiring ................................................................................... 22 § 4.3.7 Instructions ............................................................................................................ 22 § 4.3.8 Reports ................................................................................................................... 22 § 4.3.9 Cooperative agreements ......................................................................................... 22 § 4.4 TUNTREET ................................................................................................................. 22 § 4.4.1 Objective ................................................................................................................ 22 § 4.4.2 Tuntreet’s management.......................................................................................... 23 § 4.4.3 Responsibilties ........................................................................................................ 23 § 4.4.4 Economy................................................................................................................. 23 § 4.4.5 Delegated authority – hiring ................................................................................... 23 § 4.4.6 Reports ................................................................................................................... 23 § 4.5 BUSINESS COMMITTEE AT NMBU ......................................................................... 23 § 4.5.1 Objective ................................................................................................................ 23 § 4.5.2 Board members ...................................................................................................... 24 § 4.5.3 Quorum .................................................................................................................. 24 § 4.5.4 Economy................................................................................................................. 24 § 4.5.5 Meeting protocols ................................................................................................... 24 § 4.5.6 Delegated authority – hiring ................................................................................... 24 § 4.5.7 Instructions ............................................................................................................ 24 § 4.5.8 Reports ................................................................................................................... 24 § 4.5.9 The Sponsor Team ................................................................................................. 25 § 4.5.10 The Career Fund .................................................................................................. 25 CHAPTER 5. CONFLICT MATTERS..................................................................................... 26 § 5.1 CASE RESPONSIBILITY ........................................................................................... 26 § 5.2 ESTABLISHMENT OF CONFLICT MATTERS ........................................................ 26 4
ยง 5.3 NOTICE OF MEDIATION .......................................................................................... 26 ยง 5.4 MEDIATION................................................................................................................ 26 ยง 5.5 SANCTIONS ................................................................................................................ 26 ยง 5.6 CONFLICTS BETWEEN BOARDS............................................................................. 26 CHAPTER 6. DISSOLUTION.................................................................................................. 27 6.1 DISSOLUTION ............................................................................................................... 27
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ARTICLES OF ASSOCIATION FOR THE STUDENT SOCIETY CHAPTER 1. OBJECTIVES AND MEMBERSHIP § 1.1 THE OBJECTIVE OF THE STUDENT SOCIETY The Student Society in Ås aims to promote a good camaraderie for their members. Lectures, debate and entertainment are to be beneficial and joyous for these.
§ 1.2 MEMBERS All members of the Student Society in Ås are required to comply with the Rules of Procedure at Samfunnet in Ås.
§ 1.2.1 Ordinary members Anyone studying at NMBU has the right to become a member of the Student Society. The Student Society’s board may grant people who otherwise affiliate with NMBU or the Student Society membership. Ordinary members have membership for one, three or five years at a time, paying the corresponding contingent. Ordinary members have speaking-, proposal-, and voting rights at the Student Society’s General Assembly.
§ 1.2.2 Lifelong members To become a lifelong member you must be finished as a student at NMBU or otherwise affiliated with NMBU or the Student Society. Lifelong membership is granted upon application to the Student Society’s board. Lifelong members pay a contingent as a lump sum. Lifelong members shall not conduct community service. Lifelong members have the right to speak at the Student Society’s General Assembly.
§ 1.2.3 International members Any international student studying at NMBU for up to one year has the right to become an international member of the Student Society. International members do not pay a contingent, but are responsible for signing in as a member. 6
International members shall conduct community service. International members have speaking-, proposal-, and voting rights at the General Assembly.
§ 1.2.4 Honorary members To become an honorary member one must have made extraordinary efforts for the Student Society in Ås. The Student Society’s Core board appoints honorary members. All members can submit nominations with good reasoning for honorary members to the Student Society’s Core board. Honorary memberships are handed out at the General Assembly. Honorary members have the right to speak at the Student Society’s General Assembly
§ 1.2.5 Membership Signing in as a member creates membership at the Student Society. Membership is personal, and any member must be able to legitimize using their rights. A member may apply to the Student Society’s board to freeze their membership under special circumstances if they cannot use their membership for a year. The member is responsible for contacting the Student Society’s board when applying to freeze and re-open a membership. Members of the Student Society in Trondheim receive the same beneficial goods as ordinary members, but they do not have speaking-, proposal-, and voting rights at General Assembly Members at the Student Society have the right to access protocols from all organs if there is an admission fee. Decisions that are of major importance are made known to the Student Society’s members and are referred to at GA. This does not apply to personal matters.
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CHAPTER 2. DAILY OPERATIONS § 2.1 RESPONSIBILITY The head of the Student Society is ultimately responsible for daily operations at the Student Society in Ås.
§ 2.2 SIGNATORY RIGHTS AND PROCURATION Head of the Student Society board has signatory right. Together the head of the Core board and one Core board member can sign on behalf of the organization. Procuration is appointed the financial director of the UKE board and financial director of the Student Society board.
§ 2.3 RIGHTS TO USE THE STUDENT SOCIETIES’ FACILITIES In order for student associations or teams to use the right to rent rooms at Samfunnet for free, a minimum of ¾ of the members of the student association or team must be members of the Student Society. List of members must be delivered to the Student Society board by the 15th of September in the autumn semester and by the 15th of February in the spring semester.
§ 2.4 THE BODEGA GROUP The Bodega Group is responsible for the practical implementation of events delegated by the Student Society board. Chief of the Bodega Group is the head of the Bodega Group. The former Chief of Bodega Group and Student Society board appoint a chief of the Bodega Group for a one-year period. The Bodega Group’s other members are employed in cooperation between the Chief of the Bodega Group and the Student Society board.
§ 2.5 GRADUATION PARTY The Student Society board finds in consultation with the Student Parliament a manager for the graduation party committee. This is done before the 1st of September the year prior to respective graduation party.
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§ 2.6 REWARD SYSTEM FOR THE ENGAGED AT THE STUDENT SOCIETY § 2.6.1 Contributors Contributors of the Student Society’s daily operations are divided into four main categories, according to increasing responsibility and reward: members, committee members, committee managers and board members.
§ 2.6.2 Rewards Samfunnet The Student Society board determines the amount of charity and reward that applies to the Student Society’s members, committee members and board members through instructions for these. The board gives written instructions to all those who perform voluntary work at the Student Society in Ås.
§ 2.6.3 Rewards UKA in Ås The UKE board determines the amount of charity and reward that applies to its employees during UKA in Ås. The rewards system for those engaged in the UKE organization besides the actual UKE event is to be agreed upon by the Student Society boards and the Core board.
§ 2.6.4 Rewards Business Committee at NMBU The board of Business Committee at NMBU determines the amount of charity and reward that applies to its committed people in consultation with the Student Society board. The board of Business Committee at NMBU gives written instructions to all those who perform voluntary work on behalf of the Business Committee at NMBU.
§ 2.6.5 Rewards Tuntreet The responsible editor determines the amount of charity and reward that applies to its committed people in consultation with the Student Society board.
§ 2.6.6 Rewards boards The Core board determines the amount of charity and reward that applies to the Student Society board, the UKE board, editor at Tuntreet and the board of the Business Committee.
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ยง 2.7 REPRESENTATION ยง 2.7.1 The Joint Assembly The Joint Assembly for the Student Society building permanently appoints the head of the Student Society board. The other representative is appointed among the external members of the Core board.
ยง 2.7.2 The Operations and Maintenance Committee Deputy chairman in the Student Society board and one external member of the Core board sit as representatives of the operations and maintenance committee.
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CHAPTER 3. GENERAL ASSEMBLY AT ÅS’ STUDENT SOCIETY § 3.1 GENERAL ASSEMBLY The highest authority of the Student Society is the General Assembly (GA). GA is held twice a year, once every semester. In the spring semester GA is held by the end of March. In the autumn semester GA is held by the end of October during odd years, and by the end of November during even years.
§ 3.2 SUMMONS AND CASE LIST § 3.2.1 Announcement GA shall be announced at the latest four weeks in advance with the case list and information of deadlines on submitting matters to the Student Society board. It is the Student Society board’s responsibility to announce GA.
§ 3.2.2 Submitted matters All members and governing bodies of the Student Society have the right to promote matters cf. § 1.2. Matters to be addressed and which are to be addressed at GA shall be submitted to the Student Society board within three weeks prior to the GA.
§ 3.2.3 Case papers The case papers shall be published and available for all members at the latest two weeks in advance.
§ 3.2.4 Candidacy Candidates are notified to the election committee no later than seven days before GA and are published three days before GA in their own attachment to the case papers.
§ 3.2.5 Cases for Optionally At GA, all cases that are not on the case list may be addressed under Optionally. Such matters must be notified to the head of the meeting in writing before the meeting starts, and cannot be voted on if ¾ of the voters oppose to it.
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§ 3.2.6 Meeting Protocol All elections and decisions by the GA are conducted in a particular protocol. The protocol is public.
§ 3.3 SPEAKING-, PROPOSAL-, AND VOTING RIGHTS The members of the Student Society have speaking-, proposal-, and voting rights under GA cf. §1.2. The members of the Student Society may run for election at GA. GA may grant speaking rights to others than members of the Student Society.
§ 3.4 CASE LIST FOR GA The case list for GA must contain the following:
§ 3.4.1 Spring GA Case 1 Approval of case list and meeting notice Case 2 Approval of meeting management Case 3 Appointment of counting party and referrals Case 4 Choose two representatives to sign protocol with chairman of the meeting Case 5 Report for the Student Society of the previous year according to the adopted strategy Case 6 Approval of the annual account for the Student Society in Ås and accountant’s report. Case 7 Preliminary reports for the Student Society in Ås for spring Case 8 Cases received in accordance with applicable deadlines Case 9 Orientation Case 10 Elections according to the Student Society’s Articles of Association
10.1 Student Society board: a) Head b) Financial manager c) Marketing manager
elected for two periods elected for three periods elected for two periods
10.2 Tuntreet: a) Editor
elected for two periods
10.3 The Business Committee: a) Event manager b) Sponsorship coordinator c) Career Day coordinator
elected for two periods elected for two periods elected for three periods
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10.4 The Core board: a) External representative b) Student representative
elected for four periods elected for two periods
10.5 Election committee: a) Two members
elected for two periods
10.6 UKE board, during odd years: a) b) c) d) e) f) g) h)
Head – UKEboss Head of administration Event manager Marketing manager Revue manager Sales manager Serving manager Head of economy
elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods
Case 11Optionally
§ 3.4.2 Autumn GF Case 1 Approval of case list and meeting notice Case 2 Approval of meeting management Case 3 Appointment of counting party and referrals Case 4 Choose two representatives to sign protocol with chairman of the meeting Case 5 Preliminary reports for the Student Society in Ås for autumn Case 6 Strategy for the Student Society in Ås a) Approval of the Student Society’s strategic vision (treated every 3 years) b) Approval of the Student Society’s long-term strategy (treated every 3 years) c) Approval of the work program for upcoming year (treated every year) Case 7 Approval of budgets for the Student Society in Ås for the upcoming calendar year Case 8 Cases received in accordance with applicable deadlines Case 9 Orientation Case 10 Elections according to the Student Society’s Articles of Association
10.1 Student Society board: a) Deputy
elected for two periods 13
b) Events manager c) Manager of administrations d) Concert manager
elected for two periods elected for two periods elected for two periods
10.2 Tuntreet: a) Editor
elected for two periods
10.3 The Business Committee: a) Head b) Head of administrations c) Marketing manager
elected for two periods elected for two periods elected for two periods
10.4 The Core board: a) External representative b) External representative
elected for four periods elected for four periods
10.5 Election committee: a) Two members
elected for two periods
Case 11Optionally
§ 3.4.3 Matters presented All matters shall be presented in such a way that allows meeting participants to ask questions and debate.
§ 3.5 GA-ELECTED’S TERM AT THE STUDENT SOCIETY Periods: 1st of January to 30th of June, and 1st of July to 31st of December. The UKE board overlaps on GA and has a working time of four periods. The members elected for three time periods have a one-time period of overlap with current board member, followed by a two-time period as a working board member.
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§ 3.6 CHANGES TO THE ARTICLES OF ASSOCIATION Changes to the Student Society’s articles of association can only be made at GA. The proposal for amendment of the articles of association must be presented as its own matter. The matter must be submitted to the Student Society board in writing and be announced by notice at least 7 days before GA is held. Proposals for amended wording of draft resolutions must be announced by notice at least 3 days before GA is held. The proposal is approved if it receives a 2/3 majority of the votes. Blank votes are considered not cast.
§ 3.7 RESOLUTIONS Resolutions are decisions, declarations or statements made by an organization or assembly. Resolution proposals must be posted and submitted to the Student Society board no later than seven days prior to the GA or extraordinary GA, and amendment proposals concerning the same case no later than three days prior to GA or extraordinary GA. The Student Society cannot annul such proposals from the agenda without debate, unless decided by a two-thirds majority. Under the consideration of resolution proposals, non-content changes may be made unless the proposer opposes it. In the resolution process, a final vote shall be made where it is decided whether the motion for a resolution shall be deemed adopted. A motion for a resolution is deemed approved if more than half of the votes cast for this election. Blank votes are considered not cast.
§ 3.8 VOTING Voting generally occurs by show of hands. In cases where the GA sees it appropriate, voting may be conducted electronically. Written or electronic voting shall take place if at least ten members require it. The leader of the meeting shall announce the opening and closing of the poll. Outside this time period, voting cannot be done. General majority means more than half of the cast votes counted, blank votes also counted. Simple majority means majority, but not more than half the cast votes counted, blank votes also counted.
§ 3.9 ELECTION OF PEOPLE § 3.9.1 Election of candidates All elections of candidates at the GA shall be done by secret ballot.
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§ 3.9.2 Order of election Candidates ere elected by ordinary majority. First the election of leader is made. Further order of the election of positions is decided on the basis of how many candidates make up for each position. The position with the most candidates is elected after the leader. This applies to all those who have notified the polling board that they are running for election prior to the General Assembly.
§ 3.9.3 Motions from the floor At the General Assembly motions and proposals from the floor can be submitted to all posts elected at GA, according to the deadlines set by the GA meeting management.
§ 3.9.4 Poll On the ballot paper, if not electronically, the name of the candidate running for the current position is written on. Only one name per position is to be written down. If there are more than two candidates, and no one gets the majority of the votes in the first ballot, the two candidates with the highest number of votes pass on to the second ballot. If none of the candidates gets majority after the second ballot, a new round of questions will be opened for the candidates, followed by a third and final election. If none of the candidates will receive the majority, the election will be postponed until extraordinary GA, and the selection committee will by best efforts find more suitable
§ 3.9.5 Poll results The poll results of each individual election of positions shall be published to the GA before presentation and election of the following position starts.
§ 3.10 THE SELECTIONS COMMITTEE The selections committee shall find suitable candidates for the positions elected by the GA. The selection committee consists of four members. The Student Society board appoints one person who, on behalf of the Students’ Society, ensures follow-up of the selections committee. This person is responsible of gathering the selections committee the first time prior to every GA. The selections committee shall work according to the instructions given by the Students Society’s Core board.
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§ 3.11 EXTRAORDINARY GENEREAL ASSEMBLY § 3.11.1 Requirements for extraordinary GA Extraordinary GA is held when the Core board decides, or when at least 70 ordinary members demand it.
§ 3.11.2 Case papers for extraordinary GA The case papers shall be published and available to all members no later than one week before extraordinary GA takes place.
§ 3.11.3 Procedural rules for extraordinary GA Extraordinary GA can only process the matter or matters that the GA includes and which is announced at meeting notice.
§ 3.11.4 Case list for extraordinary GA The case list for extraordinary GA shall contain the following: Case 1 Approval of case list and meeting notice Case 2 Approval of meeting management Case 3 Appointment of counting party and referrals Case 4 Choose two representatives to sign protocol with chairman of the meeting Case 5 Incoming case
§ 3.11.5 Meeting protocols for extraordinary GA All elections and resolutions at the Student Society’s Extraordinary General Assembly are recorded in a separate protocol. The protocol is public.
§ 3.12 WAIVER AND EXEMPTION AFTER ELECTION Elected holders of trust shall be exempted from this when they are to move from the place and in writing require it. Otherwise, exemption of elected holders of trust after receiving a position may only be granted by the Student Society in a regular meeting, and only when the election if for longer than one semester and the person themselves have sent a written and justified request of exemption. If an unexpected maturity case occurs after someone has received their position, new elections may take place after the Student Society board has received a written notice of the due date.
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CHAPTER 4. STUDENT SOCIETY BODIES § 4.1 STUDENT SOCIETY’S CORE BOARD § 4.1.1 Objective The Core board has the supreme authority over the Student Society’s core issues between GA and will work strategically to ensure a sound and long-term management of the Student Society, its economy and real estate in accordance with the adopted strategy. The Core board has a particular responsibility for conducting strategic investigations in cooperation with other boards and bodies.
§ 4.1.2 Board members The Core board consists of eight members with speech, proposition and voting rights: a) b) c) d) e) f)
Student Representative Three external representatives Head of Students’ Society in Ås Head of UKA in Ås - UKEboss Head of the Business Committee at NMBU Head of Tuntreet – Editor in chief
The following positions may be granted speaking rights within the Core board: a) b) c) d)
Financial director of the Students’ Society in Ås Incoming financial director of the Students’ Society in Ås The financial director of UKA in Ås Invited meeting precipitants
External representatives shall not be active students.
§ 4.1.3 Quorum The Core board is eligible when at least five of the full-board members are present. Decisions are made when a proposal receives at least five of the votes. Leader has a double vote when voting within the board.
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§ 4.1.4 Procedural rules The Core board will deal with all core matters. For the purpose of this section, the term ”core matter” means the following: a) b) c) d) e) f)
g) h) i) j)
All personnel matters All investments with a cost estimate above kr. 15 000 Approve budget for all activities with cost estimate above kr. 300 000 Set requirements for the Student Society’s other boards and bodies Design and revise instructions for the Student Society’s other boards and bodies annually Enter contracts with a cost estimate over kr. 300 000 which are not already included in the budgets of the Student Society board, UKE board, Tuntreet and the Business Committee Follow up the Student Society’s formal obligations Work for the Student Society’s adopted strategy, follow up on this at and overall level and report achieved goals in relation to this at the GA All decisions affecting the Student Society’s real estate Other matters that is considered principally and strategically important for the Students’ Society.
§ 4.1.5 Instructions The Core board is entitled to require that other boards and bodies regularly submit and update instructions and guidelines.
§ 4.1.6 Economy The Core board allocates rental income and profits generated by the UKE board, the Student Social board, Tuntreet and the Business Committee.
§ 4.1.7 The Core Chairman The Core board constitutes itself. The chairman and deputy chairman are elected among nonstudent board members and sits for one year at a time.
§ 4.1.8 Authority The head of the Core board is authorized to receive and prosecute legal proceedings on behalf of the Student Society. This is also the case when reporting police cases.
§ 4.1.9 Conflict resolution The Core board has the supreme responsibility for the settlement of conflict between boards, cf. Chapter 5. Disputes between the Core board and one or more of the Student Societies’ boards or bodies shall be settled at GA. If the question concerns the Student Society’s real estate, two-thirds of the majority at GA is required to depart from the Core board’s decision.
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§ 4.2 THE STUDENT SOCIETY’S BOARDS § 4.2.1 Objective The Student Society’s board manage the Students’ Society’s daily operations and represents the student’s society outwards. The boards will help ensure that the Students Society’s overall strategy is fulfilled, that the Students Society’s articles of associations are complied with and that decisions made by the GA and Core board are implemented.
§ 4.2.2 Board members The Student Society’s board consists of seven fully worthy board members with speech-, proposition-, and voting rights: a) b) c) d) e) f) g)
Head Deputy head Financial director Chief of administration Event manager Chief of marketing Concert manager
The following positions have speaking rights within the Student Society’s board: a) Incoming board members
§ 4.2.3 Quorum The Student Society’s board is eligible when at least five of the full-board members are present. Decisions are made when a proposal receives at least five of the votes. Leader has a double vote when voting within the board.
§ 4.2.4 Economy The board will ensure good financial management and, in addition, follow budgets set by the GA. The Student Society’s board shall follow the financial guidelines issued by the Core board. The board itself will issue a budget proposal via the Core board. The Student Society’s financial director is responsible for following up the economy of the Core board, the Business Committee and Tuntreet.
§ 4.2.5 Meeting protocols Protocols must be kept for all matters dealt with by the board. The board members present shall sign the protocol.
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§ 4.2.6 Delegated authority – hiring The Student Society’s board has the authority to hire committee heads and employees in all subcommittees and other employees they need.
§ 4.2.7 Instructions The Student Society’s board shall follow the task instructions given by the Core board.
§ 4.2.8 Reports Each member of the Student Society’s board is obliged to prepare a written report for the help of his successor, as well as putting it into the duties and procedures of the office.
§ 4.3 UKA IN ÅS § 4.3.1 Objective UKA in Ås aims to promote a good and camaraderie for the members of the Student Society. UKA will contribute to ensuring that the Student Society’s overall strategy is met, and that the Student Society’s Articles of Association are adhered to. UKA in Ås will contribute to information and positive environmental awareness at NMBU.
§ 4.3.2 Board members The UKE board leads the UKE event. The UKE board consists of eight members with speech-, proposition-, and voting rights: a) b) c) d) e) f) g) h)
Head – UKE boss Head of administration Event manager Head of marketing Revue manager Head of sales Serving manager Financial director
§ 4.3.3 Quorum The UKE board is eligible when at least five of the board members are present. Decisions are made when a proposal receives at least five of the votes. Leader has a double vote when voting within the board.
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§ 4.3.4 Economy UKA in Ås shall budget with basis in the return requirements set by the Core board. UKA themself presents budgets and accounts at the GA, after these have been processed by the Core board.
§ 4.3.5 Meeting protocols Protocols must be kept for all matters dealt with by the board. The board members present shall sign the protocol.
§ 4.3.6 Delegated authority – hiring The UKE board has the authority to hire committee heads and employees in all subcommittees and other employees they may need.
§ 4.3.7 Instructions The UKE board shall follow the task instructions given by the Core board. The instructions are revised prior to the GA at spring during odd years.
§ 4.3.8 Reports Each member of the UKE board is obliged to prepare a written report for the help of his successor, as well as putting it into the duties and procedures of the office. The UKE board is responsible to the Student Society through the General Assembly for the decisions made and is obliged to inform about the work.
§ 4.3.9 Cooperative agreements A cooperative agreement between UKA in Ås and the Student Society’s board shall be signed no later than six months after the UKE board has been elected. In cooperation with other bodies, a cooperative agreement must be signed with the respective body at the Students’ Society in Ås.
§ 4.4 TUNTREET § 4.4.1 Objective Tuntreet is a body at the Students’ Society in Ås. Tuntreet will help ensure that the Students Society’s overall strategy is met, and that the Students Society’s articles of associations are respected.
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§ 4.4.2 Tuntreet’s management Tuntreet’s management consists of two editors. The first period you shall operate as journalistic editor, and the other period as a chief editor. The chief editor is the head of Tuntreet.
§ 4.4.3 Responsibilities Tuntreet will seek information and conduct critical journalism about activities and issues at NMBU and at the Student Society in Ås. Tuntreet shall be a channel for writers who want to share experiences and views with the reader.
§ 4.4.4 Economy Tuntreet sets a budget based on the return requirements set by the Core board. Chief editor is responsible for reporting on Tuntreet’s economy to the Core board. Tuntreet must present budgets and accounts for Tuntreet at the GA, after the Core board has processed these.
§ 4.4.5 Delegated authority – hiring Tuntreet has the authority to hire committee heads and employees in all subcommittees and other employees they may need.
§ 4.4.6 Reports Chief editor and journalistic editor are obliged to prepare a written report for the help of their successor, as well as putting it into the duties and procedures of the office.
§ 4.5 BUSINESS COMMITTEE AT NMBU
§ 4.5.1 Objective The Business Committee (BC) is to be the link between the Student Society, the University students and the business world. BC will contribute to the overall strategy of the Students Society being met and compliance with the Students’ Society’s articles of association. BC organizes Career Day, Business Day and other career promoting events for the students at NMBU.
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§ 4.5.2 Board members The board of the Business Committee consists of six members with speech, proposition, and voting rights: a) b) c) d) e) f)
Head Head of administration Event manager Head of Career day Head of marketing Sponsorship coordinator
The following positions have speaking rights in the Business Committee: a) Incoming board members
§ 4.5.3 Quorum The board of the Business Committee is eligible when at least four of the board members are present. Decisions are made when a proposal receives at least four of the votes. Leader has a double vote when voting within the board
§ 4.5.4 Economy The Business Committee sets a budget based on the return requirements set by the Core board. The Business Committee must present budgets and accounts for the Business Committee at General Assembly, after the Core board has processed these.
§ 4.5.5 Meeting protocols Protocols must be kept for all matters dealt with by the board. The board members present shall sign the protocol.
§ 4.5.6 Delegated authority – hiring The board of the Business Committee has the authority to hire committee heads and employees in all subcommittees and other employees they may need.
§ 4.5.7 Instructions The board of the Business Committee shall follow the instructions given by the Core board.
§ 4.5.8 Reports Each member of the board of the Business Committee are obliged to prepare a written report for the help of their successor, as well as putting it into the duties and procedures of the office.
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§ 4.5.9 The Sponsor Team The sponsorship coordinator in the Business Committee is the head of the Sponsor team, which consists of representatives across the bodies of the Student Societies as Ås, and is set to coordinate all sponsorship contact. The Sponsor team reports to the Core board through the Head of the Business Committee
§ 4.5.10 The Career Fund 15% of the total profits for the Business Committee constitutes the next year’s Career Fund and is awarded to career-advancing measures for students, teams and associations at NMBU. Funds that are not used by the end of the calendar year are reimbursed to the Student Society in Ås. Referring to the guidelines of the Career Fund.
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CHAPTER 5. CONFLICT MATTERS § 5.1 CASE RESPONSIBILITY The Core board has overall responsibility for conflicts/suspicions between the elected representatives of the Student Society in Ås. The Core board handles and resolved conflicts and distrust cases unless otherwise is decided.
§ 5.2 ESTABLISHMENT OF CONFLICT MATTERS All members and visitors of the Student Society in Ås are required to comply with the rules of procedures at the Student Society. The Core board creates a distrust case when a party promotes distrust against another party in connection with activities conducted by the Student Society or on the Student Society’s property. This can be promoted directly by or to the Core board, or through other boards of the organization. The case is dealt with according to guidelines for dealing with distrust cases.
§ 5.3 NOTICE OF MEDIATION A conflict/distrust case is first sought by mediation. The leader of the Core board and a Core board member summon the parties for an information round and mediation as soon as a suspicion has been established.
§ 5.4 MEDIATION Mediation is done where the party that promotes distrust and the recipient of the distrust get the chance to explain themselves. The parties may, by appointment, bright a support person to the meeting. Mediation shall be recorded with its own personnel case security number without sensitive information about the parties involved. When dealing with personnel cases, guidelines for handling personnel cases at the Student Society in Ås must be followed.
§ 5.5 SANCTIONS Sanctions may be granted when violation of the rules of procedures at the Student Society in Ås has occurred, or as a result of conflict or distrust cases. Anyone who participates in activities under the auspices of the Student Society or staying at the Student Society’s property is obliged to notify sanctions that are given.
§ 5.6 CONFLICTS BETWEEN BOARDS Conflicts between boards are treated the same way as described in §§ 5.1-5.5.
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CHAPTER 6. DISSOLUTION 6.1 DISSOLUTION Dissolution of the Student Society can only be passed at the ordinary General Assembly, by a two-thirds majority of the votes. The vote will be done in writing. The suggestion for dissolution must be published to the members at least 14 days prior to the GA. If dissolution is adopted, extraordinary GA is held one month later. In order for the Student Society in Ås to be able to dissolve, the decision has to be repeated by a two-thirds majority. Association with other teams of student communities is not considered as dissolution. Law will decide upon decisions on association and necessary legislative amendments in accordance with this. In the event of dissolution, the Student Society’s assets belong to the Students’ Society in Ås. These funds can only be used to create a new Student Society in Ås.
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