Case documents H23

Case documents

AUTUMN 2023

November 6th 2023

Table of Contents

Innhold Table of Contents ................................................................................................................................ 2 Case List ................................................................................................................................................... 3 Agenda ..................................................................................................................................................... 5 Useful information ................................................................................................................................... 6 Case 1: Approval of agenda and meeting summoning............................................................................. 8 Case 2: Approval of chairs of meeting ..................................................................................................... 8 Case 3: Appointment of scrutinizers and minute-taker ........................................................................... 8 Case 4: Electing two representatives to sign protocol with main chair of the meeting ........................... 8 Case 5: ..................................................................................................................................................... 9 5.2 The Board of House and Finance ..................................................................................................... 22 5.3 UKEboard ......................................................................................................................................... 24 5.4 The Business Committee at NMBU .................................................................................................. 26 5.5 Tuntreet ........................................................................................................................................... 28 Case 6 Strategy for Studentsamfunnet i Ås ........................................................................................... 30 6.a Approval of the Work Program for 2024.......................................................................................... 30 Case 7 Approval of budgets for Studentsamfunnet i Ås for 2024 .......................................................... 31 Case 8: Cases received in accordance with applicable deadlines .......................................................... 35 Case 9: Informative cases ...................................................................................................................... 39 Case 10: Elections in according with Studentsamfunnet’s Articles of Association ................................ 41 Case 11 Additional Cases ....................................................................................................................... 43

Case List Case 1 Approval of agenda and meeting summoning Case 2 Approval of chairs of meeting Case 3 Appointment of scrutinizers and minute-taker Case 4 Electing two representatives to sign protocol with main chair of the meeting Case 5 Preliminary reports for Studentsamfunnet i Ås for autumn 2023 Case 6 Strategy for Studentsamfunnet i Ås a) Approval of the work program for 2021 Case 7 Approval of budgets for Studentsamfunnet i Ås for 2023 Case 8 Cases submitted in accordance with applicable deadlines Case 9 Informative cases Case 10 Elections in accordance with Studentsamfunnet`s Articles of Association 10.1 The Board of Samfunnet: a) b) c) d)

Head of Bodega Head of Administration Head of Marketing Head of Concert

elected for two periods elected for two periods elected for two periods elected for two periods

10.2 Tuntreet: a) Editor

elected for two periods

10.3 The Business Committee: a) Leader b) Head of Administration c) Head of Marketing

elected for two periods elected for one periods elected for two periods

d) Head of Sponsor

elected for two periods

10.4 The Board of House and Finance: a) External representative b) External representative c) External representative

elected for four periods elected for four periods elected for two periods

10.5 Election Committee: a) Two members

elected for two periods

Case 11 Additional Cases

Agenda Opening of the General Assembly by the Chairman of the Board of Samfunnet, Maja Raz Karterud.

Case 2 Approval of chairs of meeting Case 1 Approval of agenda and summoning Case 3 Appointment of scrutinizers and minute-taker Case 4 Choose two representatives to sign protocol with chairman of the meeting Case 5 Report for Studentsamfunnet i Ås for Autumn 2023 Case 6 Strategy for Studentsamfunnet i Ås Chairman of the board of Samfunnet give thanks to those who finished their positions.

Case 7 Approval of budgets Case 8 Cases received in accordance with applicable deadlines Case 9 Orientation Case 10 Elections according to the Student Society’s Articles of Association Case 11 Optionally Closing of General Assembly and the national anthem

Useful information How does GA work?

Studentsamfunnet in Ås’ General Assembly is the organization's highest authority. This is where you have the opportunity to influence the operation of Samfunnet. The General Assembly starts exactly at 17:00 in Aud.Max.

All members and governing bodies of Studentsamfunnet i Ås have the right to promote matters in accordance with § 1.2. Matters to be addressed at GA shall be submitted to the Board of Samfunnet within three weeks prior to the GA, at the latest October 16th 2023. If you have matters you would like to add to the additional cases, you must notify the Chairman in writing before the meeting starts.

If you would like to speak at the GA, it must be done in the following way:

Comment

Reply

There are talking- time limits during GA: Comment:

2 minutes

Reply:

30 seconds

To add case information:

1 minute

To provide a piece of information

All voting will be done online. As a member entitled to vote, you will receive an e-mail/SMS with a link, username and password to an online voting site by attendance in the entrance.

How this site works, and how you use it, will be demonstrated during GA. Election If you are going to run for election, it is recommended to send a candidate presentation. Send the candidate presentation to valgnemnda@samfunnetiaas.no by October 30th 2023.

Catering Pea soup will be served in the intermission, and refreshments will be available throughout the GA.

Case 1: Approval of agenda and meeting summoning Proposed resolution The General Assembly approves agenda and meeting summoning.

Case 2: Approval of chairs of meeting Proposed chairs of meeting: Marthe Ahlgreen Hansen and Jørgen Måleng.

Proposed resolution Marthe Ahlgreen Hansen and Jørgen Måleng are elected as chairs of meeting.

Case 3: Appointment of scrutinizers and minute-taker Proposal to not use scrutinizers, due to digital voting system.

Proposed keeper of the minutes: Kristin Fosse.

Proposed resolution Scrutinizers expires.

Kristin Fosse is appointed as minute-taker.

Case 4: Electing two representatives to sign protocol with main chair of the meeting Proposed signatories: Emilie Nyenget Løvberg and Vebjørn Risholt.

Proposed resolution Emilie Nyenget Løvberg and Vebjørn Risholt are elected signatories.

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Case 5:Preliminary reports for Studentsamfunnet i Ås for autumn 2023 5.1 The Board of Samfunnet Reports from members of the board of Samfunnet. The report from sitting and previous chairman are on behalf of the board of Samfunnet.

Report from the Leader Maja Raz Karterud Dear General Assembly!

The Board of Samfunnet spring 2023 consisted of the following members: Leader Vilde Kjelsrud Pedersen Head of Administration Hedda Solberg Sagen Head of Finance Ola Walberg Nilssen Head of Bodega Lars Michaloff Nordby Head of Events Åse Vigdisdatter Nytrø Head of Marketing Sebastian Nygaard Head of Concerts Julie Overrein

Since the General Assembly in the spring of 2023, myself and former leader Vilde Kjelsrud Pedersen, together with the rest of the Board of Samfunnet, have continued to work on the development of the organization in accordance with the work program for 2023.

Below is a short report from some of the most important things that we in the Board of Samfunnet have spent our time on this year.

The Buddy Week started with a bang, with many events held and good attendance. We started the collaboration with the Buddy General early on, and the Board of Samfunnet has had at least one representative on the buddyboard throughout the spring. This has had an enormous effect, and facilitated a very good collaboration. I gave a lecture for both the buddies and the new students about what

The Board of Samfunnet autumn 2023 consisted of the following members: Leader Maja Raz Karterud Head of Administration Hedda Solberg Sagen Head of Finance Ola Walberg Nilssen Head of Bodega Lars Michaloff Nordby Head of Events Åse Vigdisdatter Nytrø Head of Marketing Sebastian Nygaard Head of Concerts Julie Overrein Head of Finance Håkon Kvernstuen

Samfunnet really is and how important it is to contribute, and a party was held for this year's buddies, in collaboration with the other bodies at Studentsamfunnet. This year's Grillfest was a great success, where we are very satisfied with both the planning, execution and result.

An extraordinary general meeting was held for the first time since 2019, where a newHead of Finance was elected.

Cooperation with other actors In 2023, we have had good cooperation with various actors regarding events at Samfunnet, and we would like to thank everyone who contributes to good activity and use of the building! The Board of Samfunnet wants to strengthen relations with other actors on Campus and in the immediate area, which we Side 9 av 57

hope will contribute to improving the Samfunnets's operation even more.

We have had good cooperation with the new Student Parliament's Work Committee, especially in the run-up to and during buddy week, but also with regard to general communication and information flow. We have collaborated on planning a celebration for World Mental Health Day, where NMBU, SiÅs and Ås municipality have also been part of the team. Samfunnet has had extended theme weeks on mental health and PRIDE, where collaboration with the various campus actors has been a major focus.

The collaboration with SiÅs in general has been an important point of development, where we have seen a great improvement. A common room booking plan has been established, and regular meetings have been arranged to ensure good cooperation. Here we look forward to continuing the good cooperation!

Organizational development Throughout the spring, the community board has looked at benefits for our committee members. Among other things, we have increased the price difference between committee and member on both concert tickets and drinks on the house. We have also been stricter that people must use the queue for their membership at the entrance, to emphasize that it pays to be on the committee.

Due to price growth and inflation, we have seen ourselves obliged to increase the prices of all the food and drink we offer at the house.

These have been kept as low as possible, to ensure an economically sustainable offer.

The organization in general This year we have had our own recruitment group, made up of several of the KSs, Leader

and Head of Marketing. We visited most of the 1st year subjects and informed about Samfunnet, gave a tour of Samfunnsbygningen, took part in buddy games, had several stands during Graskurs part 1, participated in the Tour de Kringla, stood at a stand in several places on campus, and generally made a lot of noise around Samfunnet. We have also had a great focus on social media, and actively used all our SoMe channels.

We have had an incredibly good recruitment period, thanks in large part to good preparatory work by the recruitment group.

Almost all committees have been filled, and we finally see ourselves finished with the voluntary dip as a result of corona! This bodes well, and we hope that we can finally get back on our feet properly and have a semester where we can focus more on further development and improvement of our offers.

We have also officially switched to using a new logo! This is very similar to the previous one, but is a modernization and update of the existing design. From now on, it will only be this that is used on all merch and marketing material that is used.

The student society has also had good cooperation across all bodies, which we are very pleased with. I look forward to continuing to work with you, and hope that the good cooperation will continue in the years to come!

For a more detailed description of the year, please read the reports from the other board members.

We hope you are satisfied with the work so far this year, and that you will provide feedback if there are issues you think we should address.

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Finally, I would like to thank you for the trust you gave me this year, and to Vilde and the rest of the board who have welcomed me so well. I would also like to say a big thank you to everyone who contributes to the house so that we all have a place to gather during our studies

and our stay here at Ås. I am very much looking forward to working with the board, the rest of the office wing, partners and not least you members over the next six months.

Head of Administration Hedda Solberg Sagen Honorable General Assembly!

Administrasjonsblokka autumn 2023: Administration Assistant: Natalie Nazareno HR: Åslaug Flatabø Head of Staff: Eline Lund Westgaard Head of Staff: Solveig Christensen Head of Linticket: Marte Mørk Head of IT: Martine Olsen The committee leaders and committee members of Administrasjonsblokka have done great effort during this autumn, both new and old!

Maja Raz Karterud, Leader of Studentsamfunnet i Ås 2023/2024.

The work of the administration block this autumn Administrative Assistant Natalie is constantly updating the list of all volunteers at the Studentsamfunnet and following up on contracts. In addition, she ensures communication with NMBU about card access, so that all needs for access to the house are covered! She is not afraid to ask for more tasks, and assists with big and small tasks.

Committee member Julie has been responsible for communication regarding room booking.

Report from the

The Head of Staff managers, Eline and Solveig, answer questions about membership and Side 11 av 57

Community Service. In addition, they have called in members for community service at this fall's events. They also welcome the feedback coming from Community Services so we can continually improve.

entire Studentsamfunnet in case of any IT problems. She has a lot of knowledge about the tools we use.

Our HR manager, Åslaug, is there for everyone who gets in touch, and assists, among other things, in connection with hiring. She is also a master of GDPR, and constantly works to ensure that everyone follows the rules they should. In addition, she arranges a KS forum and history lesson for our volunteers.

As of 16.10.23, the Student Union in Ås has 2366 members, of which 135 are international members. Lifetime members are additional. At the Community Board, we hope that the interest to be a member of the Studentsamfunnet in Ås is maintained, we really appreciate that so many want to be a part of it!

Marte, KS Linticket, constantly solves problems for anyone who has difficulties with Linticket.

This autumn we have tested a rollback button on tickets, and work is being done to develop this so that even more people can take part in Samfunnets events. Linticket also has three committee members, Bettina, Milla and Tuva, who help put out the Society's events. Marte has also arranged courses in Linticket for committee leaders and committee members.

IT Manager Martine can answer large and small technical issues and is very helpful to the

Membership numbers

Thanks!

To all the committee leaders and committee members in the administration block – thank you very much for the good work you put in! I am incredibly grateful to have been able to work with you this year and the next head of administration is very lucky to have you on the team. I look forward to the next few months with you, and I am very proud of everything you achieve. Finally, I would also like to thank you for the trust I was shown at the General Assembly last autumn.

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Report from the Head of Finance Ola Walberg Nilssen Honorable General Assembly!

This spring semester, the economy block consisted of: Economy Assistant: Sunniva Moldstad Stormark Accountants: Guro Aaby Bergan, Frida Riise, Peder Hvidsten Hem, Yue Fang, Benjamin Jørgensen, and Tina Angell KS Climate Accounts: Vegard Høgi Olsen Analysis Committee: 1 member KS Green Business: Ingrid Hasaas

Hedda Solberg Sagen, Head of Administration of the Board of Samfunnet i Ås 2023.

Half-Year Report for 2023 The first half of the year has been a good one for the Society, but it has also presented some challenges. After the COVID-19 restrictions and lockdown, it was more difficult to fill positions within committees. This affected certain aspects of our operations during the first half of the year, such as our ability to serve food and manage the wardrobes, which is also reflected in the financial statements. Despite this, our overall earnings have been strong, and we are on track financially according to our budget. Samfunnet has a new agreement with SiÅS that is being tested for the first time without the influence of COVID-19. This has increased our responsibility for inventory and price management. This has led to somewhat higher costs related to the purchase of food and beverages, but it will be a valuable experience for budgeting in 2024. All in all, we have had a solid spring, both in terms of earnings and cost management. The accumulated result is 438,297 NOK. This is a result we can be satisfied with, and the finance chief is optimistic that the second half of the year will follow suit.

Financial Update for Fall 2023 Since our last update, Samfunnet has been involved in hosting a two-week-long orientation week, Semester Kickoff, Oktoberfest, and revues.

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Orientation week was a great success, with ticket sales reaching approximately 4,000 tickets.

Semesterkickoff and Oktoberfest also resulted in strong financial performance, with the revues showing some decline in interest among the membership. Since the start of the academic year, Samfunnet has welcomed many new members, and I am pleased to announce that we have exceeded the budget for membership revenues for 2022. This will not be reflected in the half-year financial report but will be presented at the spring general assembly. It brings great joy to see members returning to our organization.

Investments: Over the past six months, Samfunnet has been working in collaboration with the House and Finance Committee to develop a long-term plan for our equity. This is with the hope of achieving a better return on equity than the current bank deposit rate.

Work in the financial block: Finance Assistant: Sunniva has made an impressive contribution as a finance assistant, and her role has been crucial for the continuous operations of our voluntary organization. She has also shown a strong commitment to the environment by focusing on bulk purchasing, in line with our goal of reducing our environmental impact. I want to thank Sunniva for her work as a finance assistant over the past year. Thank you for your excellent support and outstanding work.

Accountants: Over the last six months, we have welcomed three new enthusiastic and capable accountants to our finance team: Guro, Frida, and Peder. The period has been marked by knowledge sharing and training to ensure that they carry out their work with high quality and in a manner that provides us with full confidence in their roles. Samfunnet has also organized annual accounting courses in Visma for its accountants, which are crucial to ensure they have the necessary skills and knowledge. They

have also continued their continuous accounting for the entire Studentsamfunnet, which is an essential part of our organization. I also want to take this opportunity to express my gratitude to Benjamin, Yue, and Tina for their dedicated work as accountants for us over the past year. You have done an outstanding job, and we are very grateful for your contributions. Thank you!

Climate Accounting The Climate Accounting Committee has begun work on the climate accounts for 2023 since our last update. They have also continued their efforts to establish a greener purchasing routine for Studentsamfunnet, conducting new calculations and analyses to highlight our carbon footprint and greenhouse gas emissions. This is essential work that provides a factual basis for implementing measures to reduce emissions and facilitate the certification Samfunnet as eco-lighthouse. I also want to thank Vegard for his work as KS Climate Accounts; your contributions to the finance team have been fantastic.

Analysis: Krishna and the committee have done a solid job assisting the various house committees with data processing and analysis. In the past six months, they have conducted various cost analyses, particularly focused on events. This work is important for developing offerings for our members. They have also explored other analysisrelated opportunities at Samfunnet, such as developing a system for tracking room usage within the building. I also want to thank Krishna for his work as KS Analysis at Samfunnet over the past year.

Eco-lighthouse: The newest addition to the finance team is the Green Business position. This is a project-based role with the primary goal of certifying Samfunnet as a eco-lighthouse. To achieve this, new procedures and processes have been put in place in line with the eco-greenlight criteria. Currently, only UKA in Ås is eco-lighthouses certified, but we Side 14 av 57

hope to achieve this certification for Samfunnet by the end of the calendar year. We look forward to seeing Ingrid complete this project!

Thanks With this, I, Ola, would like to express my gratitude for the trust and the opportunity to work for the members of Studentsamfunnet i Ås! It has been a challenging but incredibly rewarding and educational period. I highly recommend everyone to participate Generalforsamlingen, as it provides experiences and memories that I wouldn't trade for anything. Furthermore, I want to thank our small and fantastic economy team for a memorable year. Finally, I wish the incoming CFO, Håkon, the best of luck in 2023. I have really faith in you!

Håkon Kvernstuen, Head of Finance of the Board of Samfunnet i Ås 2023

Ola Walberg Nilssen, Head of Finance of the Board of Samfunnet i Ås 2023

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Report from the Head of Bodega Lars Michaloff Nordby Honorable general assembly!

The Bodega block spring 2022: Executive vice president: Pernille Høili Øhrn Chief executive officer: Sigrid Fause Lian

looking into the queue system in Johannes, which currently appears to be working well, providing faster and more organized service.

The club has witnessed increased use of the premises and, in collaboration with the food committee, has introduced a weekly menu. They have also planned a barista course for their members to enhance the competence and quality of the coffee served.

Security – personnel: Isabel Warem Øverås The building Security – technical: Trygve Samdal Bar – personnel: Katrine Nilsen Bar – technical: Pernille Løwe Food: Silje Elisabeth Oulie Andreassen Entrance: Ingrid Kure Carpenter: Albert Hoffmann Klubben: Frida Helstedt Håtveit, Julie Jebens Bakke (Prospektiv) Committees After a somewhat challenging spring semester in terms of the number of volunteers in the committees and poor attendance in community services, which affected the offerings at the house, we have started the fall with a strong recruitment period and increased engagement.

This has led to most of the committees in the bodega block filling their positions, and the attendance for community services is back to normal levels.

The Carpenter Committee has been working on several shelving solutions for better and more organized storage behind the bars in the bodega and in some other rooms in the house.

Through DVU, the bodega has received a small makeover with fixed holes in the pillars, and the doors have also been replaced. A new floor has been installed just outside the bodega doors.

There are also plans for larger projects in the house, with the first one being the replacement of the roof in the rose garden, scheduled for spring 2024 Thanks!

I would like to conclude by extending a heartfelt thank you to all the committee chairs and committee members in the bodega block for the effort and dedication they put into running the house, its offerings, and for ensuring that everyone here at the house has a great experience

Inngang and Konsernet have conducted fire drills to practice handling fire incidents during event nights.

Ordensvern has organized a security training course and plans to hold a similar course throughout the autumn to increase the number of security guards in the committee. Inngang and Konsernet have also had representatives here to enhance security competency within these committees.

The bar has expanded the drink selection in the bars and the offerings at the house. Recently, they, along with the rest of the block, have been Side 16 av 57

Report from the Head of Events Åse Vigdisdatter Nytrø Honourable General Assembly!

The Events Block Autumn 2023: Event assistant: Emina Kazinic KS Activity: Otto Engum KS Current Affairs: Anna Vedelden Robberstad KS Revues: Ronja Daniloff The Event Block currently consists of a total of 25 committee members, where the Events Committee has 14 committee members, the Activities Committee has 5 committee members and the Current Affairs Committee has 6 committee members.

Lars Michaloff Nordby, Head of Bodega of the Board of Samfunnet i Ås 2023

This semester has gone by in a flash - which is highly unsurprising when you look back at all the varied and well-executed events that Arrangementblokka has worked so hard for. This truly is something to be proud of!

The autumn semester got off to a solid start with this year's Buddy week, with which we coordinated a number of events. With Graskurs part 1 and part 2, the new students were successfully introduced to the building and all the great associations, groups and other opportunities here at Agraren, and the relatively spicy combination of a toga party with a wrestling show resulted in a memorable evening. On the programme, we are lucky enough to have a total of four revues and one show (!), and the semester as a whole has been full of great concerts, collaborative events, sold-out Thursday quizzes and several successful larger events such as Oktoberfest. No less than three themed weeks have graced the semester programme this fall: Pride week, Mental Health week and Pink week.

The coming spring Our work on the spring semester program is in full swing. As always, we strive for a varied and Side 17 av 57

creative program, and among other things we are looking at experimenting with more passive offers during our events. With many creative minds on the matter and features from Mini-UKA, we are already looking forward to showing off what you have in store. At the same time, we are taking account of renovations to Festsalen starting in May, and are already looking forward to all the opportunities the finished result will provide for the way forward!

Report from Head of Marketing Sebastian Nygaaard Dear General Assembly!

Marketing block fall 2023 Marketing assistant: Emil Langsrud Westlie (4 committee members) KS Photo: Margreta Brunborg (12 + 1 (film) committee members) Inclusion KS: Henriette Julie Torgersen (7 committee members) KS Design & Layout: Sivert Aarflot (7 committee members) KS SoMe: Camilla Videm Rakke (2 committee

members) KS Web: Birk Øines (no committee members)

Since the spring's General Assembly, we have chosen to add two more committee heads to the block: KS SoMe and KS Web. The reason for this is that these positions were previously committee member positions with a significant workload, and there was a need to convert them into KS positions.

The Committees' Work

Åse Vigdisdatter Nytrø, Head of Events of the Board of Samfunnet i Ås 2023/2024.

The Marketing Block continues its usual course, and the machinery almost runs itself. After a shortage of committee members before the summer, most committees have been filled, except for the film committee. Due to the lack of members in the film committee, which currently consists of only one member, the Marketing Manager has reevaluated the committee and focused more on social media and content production through platforms like TikTok. Simplified tools like mobile cameras and lightweight editing programs have been used effectively.

We have continued working on a long-term publishing plan to ensure the best possible Side 18 av 57

marketing for all events and to ensure seamless collaboration between the committees. At the start of the fall semester, we focused heavily on recruitment through social media, posters, and physical presence. A recruitment group was organized, responsible for planning and attending stands to spread the message. The recruitment period was a great success, and most committees across all blocks were filled.

Finally, the logo has been updated. It is quite similar to the previous one but with updated colors and some simplifications. A new font now always accompanies the logo on the right side.

Additionally, there will be a review of new merchandise collections and updates to various signs and logos around the building.

We have noticed a greater enthusiasm for volunteering and the community. Events have good attendance and are frequently sold out.

Thank you all!

Sebastian Nygaard, Head of Marketing of the Board of Samfunnet i Ås 2023.

Lastly, I would like to thank you for the trust that has been placed in me. It has been incredibly enjoyable to work with so many talented and passionate individuals. I recommend everyone to take on an elected position during their study period!

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Report from Head of Concert Julie Overrein Honourable General Assembly!

The concert block in autumn 2023:

Committee have been granted large sums of money for technical investments in 2023, and both are eagerly awaiting the delivery of their new toys. The Disco members will enjoy two brand new DJ decks that are of the latest

KS Artist & Booking: Synne Hatløy and

industry standard, and the Lighting Committee

Magnus Schie Larsen

will get a larger lighting mixer with two screens

KS Disco: Kristian Strøm

and more physical functionalities. The sound

To-be KS Disco: Jamshid Suhrabi

committee has also begun work on upgrading

KS Sound Personnel: Frøydis Nikita Sveen KS Sound Technical: Thomas Drageset KS Lighting Personnel: Kathrine Bekkadal

parts of the equipment park, which they will continue with in 2024.

The spring of spring Work on the spring concerts is well under way,

To-be KS Lighting Personnel: Håvard

and we can't wait to show you what we have in

Smidesang

store. Festsalen will be upgraded from May,

KS Lighting Technical: Allette Selliseth

and Aud.Max. will be upgraded hopefully after

In addition, the Artist & Booking Committee

UKA i Ås 2024 is finished. The upgrades are

has 5 members, the Disco Committee has 8

needed, and we are looking forward to the

members, the Sound Committee has 17

opening party when the work is finished.

members and the Lighting Committee has 18

Thanks!

members.

In conclusion, I would like to thank you for my

This autumn

time as Head of Concert. I have had a lot of

We started the semester really strong with a

fun, and learned so much about both the

sold-out buddy week concert with Beathoven

Samfunnet's operations and myself.

and Capow x 2G. Furthermore, we continued with a wrestling show and Semester Kickoff with Halva Priset, both with memorable evenings and good audience feedback. We also had good entertainment at Oktoberfest and a Saturday stand-up during pink week, in addition to drag show (!). Samfunnet also dared to test the use of pyro and spark fountains during concerts and events this autumn. The effect and experiences we have gained have added flavor, perhaps something to look forward to in the coming semesters? In any case, we have not rested on our laurels this semester, Konsertblokka has stood by to give Samfunnet’s members the best!

Both the Disco Committee and the Light Side 20 av 57

Julie Overrein, Head of Concert of the Board of Samfunnet i Ås 2023

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5.2 The Board of House and Finance The members of Hus- og Finansstyret (The board for house and finance, HF for short) are elected by the general assembly, either as directly elected representatives (external representatives and student representatives) or as a function of their role as board leaders. In addition, the board appoints one member at the General Assembly in the fall. The head of administrations at Studentsamfunnet is secretary.

Chairman of the board/ external representative Deputy chairperson/

Fall 2022

Spring 2023

Erik Sand

Erik Sand

Hans Gunnar Gravningen Hans Gunnar Gravningen

external representative Student representative

External representative

External representative

Appointed representative

President of Samfunnsstyret

UKEsjef President of Næringslivsutvalget Editor of Tuntreet

Michelle Seigerud

Vilde Kjelsrud Pedersen

Lars B. Raaen

Lars B. Raaen

Kristiane Holter

Kristiane Holter

Espen E. Syljuåsen

Espen E. Syljuåsen

Vilde Kjelsrud Pedersen

Maja Raz Karterud

Jørgen Bonden

Ingeborg Tuften

Birte Una Songedal Liset

Birte Una Songedal Liset

Synne Louise Stromme

Celine Våga

Hus- og Finansstyret is the highest authority at the Studentsamfunnet i Ås between general assemblies and works strategically to ensure a healthy and long-term management of Studentsamfunnet, its finances and building in accordance with the long term strategy. Hus- og Finansstyret has a special responsibility for making strategic assessments, in collaboration with other boards and bodies.

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Hus- og Finansstyret has held three meetings and two seminars since the spring's report. The number of cases dealt with is 33. The Sandoren seminar, held in June, was a good way to part before the summer, and several reports from the various projects at the house were discussed into the late hours of the night. In August, we also had a seminar where the various boards at the house were able to take up larger questions in a larger forum, with both external representatives and the other boards.

This provided good inspiration for the further work throughout the year, and was a good kickoff for the autumn's cooperation and operation of the house.

The 1st budget round for UKA has been reviewed, and the input the board has given has been included in the further work. We look forward to a magnificent anniversary. In addition, the collaboration agreement between NU and NMBU has been up for revision, we hope to have this in place during the autumn, so that the Career Day has a more secure framework, and can continue the fantastic development that has taken place in recent years. As of now, Næringslivsutvalget is on its way to becoming the board with the largest surplus.

Furthermore, there has been a follow-up on the projects Daglig Leder, Renovation plan for Samfunnsbygningen and Pluto 7. These three projects have all prepared their documents and reports.

We hope to be able to present the results from Daglig Leder and the Renovation Plan for Samfunnsbygningen at this spring's General Assembly. Pluto 7 will be presented to you as a separate case as Long-Term Strategy 2035 at GF this autumn.

DVU has prepared calculations and a budget for the renovation and refurbishment of Festsalen and Rosehagen. Festsalen is in dire need of investment now, as the load on the room will be much greater as AudMax will be closed for two years. Here, a frame of NOK 5.5 million has been granted for refurbishing the stage and technical equipment, and we are in the process of applying for various support organizations to increase the budget and include more in the project. On the other hand, Rosehagen has for a long time had a leaky roof, and this requires replacement. Here, NOK 3 MNOK has been granted for the work, but we hope to get more support for the project to be able to do the work as well as possible. There will hopefully be some construction activity at the house in the future, with Rosehagen starting in the autumn, and Festsalen in May. External representative Lars Raaen has been given the role of DVU-leader on behalf of the Student Association, and will therefore focus his time on this. He will thus step down from the Board of House and Finance. We are therefore looking at this autumn's General Assembly for an external representative who can complete Lars' two terms.

On behalf of Hus- og Finansstyret Erik Sand Chairman of the board Langhus, 15th of October 2023

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5.3 UKEboard Honorable General Assembly!

The board of UKA i Ås 2024 consists of: Ingeborg Berli Tuften, UKEboss Helene Sylvarnes, Head of Administration Emilie Aaen, Head of Events Jakob Brun Ånonsen, Head of Party Albert Hoffmann, Head of Party Janihar Manohar, Head of Marketing Aurora Amdam T.-B. Helland, Head of Revue Magnus Aalde, Head of Finance Since the General Assembly in the spring, the organization has grown significantly, and we are now close to having almost 100 dedicated students who are very motivated to plan the best UKA i Ås in the autumn of 2024! This includes operating committees to ensure a good experience and continuity in the organization.

The planning of UKA i Ås is in full swing, and we have now identified the areas we will work towards in 2024. Currently, we are working on hiring actors and musicians, and we will be continuously posting more positions in the near future.

In the spring, we will host miniUKA from February 28th to March 3rd, which will serve as a fantastic platform for warming up and testing for UKA i Ås, scheduled for October 3rd to 27th. So, it's time to clear your calendar because this is an event you don't want to miss.

Goals for UKA i Ås 2024: - UKA i Ås 2024 aims to sell at least 80% of all tickets made available for sale.

- UKA i Ås 2024 plans to organize a 100th-anniversary celebration that emphasizes the festival's history and traditions while also reaching out to today's students.

- UKA i Ås 2024 intends to improve the offerings for those between 18 and 20 years of age.

- UKA i Ås 2024 strives to increase attendance at non-party evening events.

- UKA i Ås 2024 aims to increase the number of tickets sold for revue performances.

- UKA i Ås 2024 aspires to gain national attention in connection with the 100th-anniversary celebration. - UKA i Ås 2024 aims to prioritize and utilize reuse and recycling.

- UKA i Ås 2024 plans to offer a catering service that is diverse to accommodate allergies and preferences.

- UKA i Ås 2024 seeks to ensure that everyone enjoys being a volunteer and feels a connection and ownership of UKA in Ås 2024.

- UKA i Ås 2024 aims to meet the financial goals set by the House and Finance Board.

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5.4 The Business Committee at NMBU Honorable General Assembly!

The Board in the Autumn of 2023 consists of: Leader - Birte Una Songedal Liset Head of administration - Olav Olsborg Head of the career day - Hannah Storum Incoming head of the career day - Ingeborg Aasebø Head of events - Ingrid Rustad Røflo Head of sponsorship - Kristian Trepanier Walland Head of marketing - Ingrid Fagerbakke Career day, Autumn 2023: This autumn, a record-breaking 81 companies filled the entire Samfunnet. We utilized the space differently, allowing for such a large number of companies. We received positive feedback from both students and companies for the new layout. There was a good turnout at the career fair, with approximately 2000 students attending the event. We repeated last year's success and organized company presentations throughout the day in Halvors Hybel. Unfortunately, there was low attendance, and we are looking for ways to improve and increase the number of students attending these presentations.

Evaluation forms have been sent out to the companies that participated in the Career Fair, and we will consider this feedback to conduct even better career fairs in the future.

Other Events and Activities: Since the last General Assembly, the Business Committee has organized several career-enhancing events for the students. Before the summer, we organized "Ås-så-Videre" with tips and tricks from former students in the workforce, as well as a company presentation with EY, both well-executed.

The fall semester started with preparations for the Career Day with Naturviterne, focusing on how to stand out during the fair and in job applications. We also had a successful case-solving session and Tapas event with Deloitte. Following the Career Day, we offered CV checks with Naturviterne in Bikuben, organized "Women in Leadership" with discussions about daring to think big, and planned a stress management workshop in early November.

We continuously work on strengthening our collaboration with student associations to improve relationships and increase visibility for relevant companies. As part of this effort, we invite student associations to evaluate the Career Day on November 8th. This allows student associations to provide their perspectives and suggestions. In this way, student associations play an active role in assessing the relevance of companies and the overall structure of career fairs.

Career Fund: The Career Fund consists of 15% of last year's surplus from the Business Committee. So far this year, we have allocated 152,350 NOK for career-enhancing activities for NMBU students. It is possible to Side 26 av 57

apply for Career Fund grants three times a year, with the next deadline being November 20th!

Unallocated funds are earmarked for the Samfunnet building. Application forms, guidelines, and past allocations can be found at www.nunmbu.no.

Sponsorship Activities: The Sponsorship Coordinator started work in the summer vacation. The focus was on preparing the Grillfest for the 2023 Orientation Week. The result was 10 partners who contributed to a successful Grillfest. Additionally, this semester was dedicated to planning for UKA in Ås 2024. We worked on package offerings, pricing, and other relevant information to approach potential corporate sponsors.

We also explored new opportunities to secure sponsors for Samfunnet i Ås. There is a growing interest among companies to support more academic events, so we intend to strengthen our collaboration with the Event Committee to meet this demand.

In October, we organized a successful Career Fair, where Gartnerhallen once again sponsored fruits served to the companies and career hosts. In the upcoming months, our focus will be on reaching out to potential partners for UKA in Ås 2024 while negotiating new agreements with our existing sponsors.

Climate: The Business Committee has evaluated its own activities to reduce its carbon footprint. The majority of greenhouse gas emissions occur due to food and beverages at various events, as well as the purchase of sweaters and t-shirts. These emissions are challenging to reduce, but the Business Committee continuously explores new ways to minimize its impact.

On behalf of the Board of the Business Committee, Birte Una Songedal Liset, Leader of the Business Committee at NMBU 2023

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5.5 Tuntreet Honorable General Assembly!

Summary: This autumn, Tuntreet has seen great growth in the editorial staff, the production of the editions has gone like clockwork and we experience that student engagement is increasing both internally and outside Samfunnet i Ås.

Responsible for Tuntreet, autumn 2023: o Editor-in-chief: Celine Våga o Journalist editor: Martin Hansebråten o Editorial assistant: Julie Anine Strømme o Head of photography: Tuva Hebnes o Head of layout: Sara Thu o Head of translation: Amalie Pedersen Brønmo o Head of proofreading: Aurora Tvete-Berger Amdam Helland The editorial staff This fall, Tuntreet's editorial staff consists of 38 contractual members, including the head of committees and editors. In addition to this bunch, we have a good group of freelancers who are involved in Tuntreet's operation through engagement. Tuntreet has seven committees (journalist, photographer, layout, translator, proofreading, illustration, and distribution), in addition to the editorial assistant which is a newly established position.

This autumn we have experienced a great student engagement and we have received several new and skilled additions to the editorial staff, which is incredibly fun! In the future, Tuntreet will work to create a good social culture within the editorial staff to increase the well-being of our old and new editorial board members.

Editions As in recent years, Tuntreet has had a publication of 800 Norwegian and 200 English editions. The editions are distributed physically on Campus, as well as digitally on our website at Squarespace (Tuntreet.org). In order to optimize the number of editions released in relation to the demand among the student body, we monitor the number of leftover editions, and an assessment is made of the current and future publication figures during this semester.

A change in paper type was made for the editions starting with TT07. This was part of a larger aesthetic change to increase newspaper feel, but it also had the positive economic effect of cheaper prices at the printers.

We have stopped using Issuu for publishing and "archiving" old editions. This is because of a newly introduced limitation that issuu has on publications over 50 pages (Tuntreet has 52 pages). All upcoming editions will therefore be published on our website. Efforts are being made to move what we have of old editions onto our website so that everyone has access to the old editions of Tuntreet.

Economy Tuntreet is always looking for solutions to reduce expenses. At the same time, we are encouraged by the House and Finnans Board, and have an internal desire, to spend more of our finances on social events and trips such as preparties, cabin trips, and Christmas parties. This is a cost we have not Side 28 av 57

previously spent much money on, but which we want to do now to strengthen the community within Tuntreet and give back to our editorial staff.

Sustainability and the Environment Tuntreet is always looking at ways to make sustainable choices. Upgrading furniture in the office was done by collecting used furniture instead of buying new ones, we use regional print shops and look at optimizing publication numbers to prevent unnecessary use of resources.

Thanks Tuntreet is nothing without its skilled employees. Their dedication, knowledge, wit and ideas are what distinguish Tuntreet from any other student newspaper. It has been my pride to see Tuntreet grow, both editorially with new great and committed members, and as a student newspaper. I am constantly impressed by what we can achieve together; And imagine that it's all done in exchange for cheaper beer and waffles.

I would like to thank you for your time as editor and look forward to the final period with my editor partner Martin as well as the new journalist editor. A thank you should also go to all our partners in the office wing, AU, the Faddergeneral and the dedicated students who want to participate and enrich the discussions at Ås.

On behalf of Tuntreet Celine Våga Editor-in-chief, fall 2023

Proposed resolution The General Assembly takes note of the matter.

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Case 6 Strategy for Studentsamfunnet i Ås

6.a Approval of the Work Program for 2024 Studentsamfunnet in Ås' work program are short-term goals for the long-term strategy that was adopted at the General Assembly in the autumn of 2022. The work program is revised annually. The purpose of the work program is to have a concrete plan for the priorities to be made in Studentsamfunnets work in the coming year.

The proposal for the work program for 2024 has been prepared on the basis of the long-term strategy adopted in the autumn of 2022. The work program is a tool that will help the bodies to ensure that the development and operation of the house is in line with the adopted long-term strategy.

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Goals reached in 2023, and which do not require annual evaluation, have been removed from the work program.

The goals that have been achieved in 2023, but which for various reasons are desirable to include further, have been revised and are also included in the work program for 2024.

New goals that Studentsamfunnet wants to achieve during 2024 have been added to the work program.

See Appendix 1 for Studentsamfunnet’s work program for 2024, and Appendix 2 for the work program for 2023.

Proposed resolution The General Assembly approves the work program for 2024.

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Case 7 Approval of budgets for Studentsamfunnet i Ås for 2024 Short on the return requirements in the budget The board of House and Finance (HF) sets annual return requirements for the boards of Studentsamfunnet This is one of the tasks of HF, cf. the articles of association § 4.1.4. The required rate of return is set as a percentage and says what percentage of turnover the individual board of directors will leave as a profit at the end of the year.

In addition to the return requirements, the budgets of the individual boards are also submitted to HF for approval before being sent to GA.

The Board of House and Finance

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The Board of Samfunnet

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The Business Committee at NMBU

Tuntreet

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UKA i Ås 2024

Proposed resolution The General Assembly approves the budgets for Studentsamfunnet i Ås for 2024.

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Case 8: Cases received in accordance with applicable deadlines

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8.1 Strategy for 2035 Submitted by Pluto 7 Background: The Pluto 7 commission has been revising the long-term strategy for Studentsamfunnet i Ås until 2025 and making a strategy for the period 2025 to 2035. The revised long-term strategy until 2025 was presented to the general assembly in autumn 2022. In the past year, the commission has prepared a proposal to the Studentsamfunnet i Ås's long-term strategy until 2035. The proposal will be presented at the general assembly in November 2023.

Pluto 7 has used the current strategy as a starting point for the revision, in addition to suggestions and feedback from the organs, Hus- og Finansstyret and surveys. The first half of the year was spent gathering input, finding a suitable structure and deciding which main elements should be included. A first draft of the strategy was completed in June. It was sent to sitting board members of the organs, the committee leaders, the committee members and the Student Parliament's working committee.

The feedback was taken into account in the work on the second draft. A completed second draft was posted on Facebook and the website of Samfunnet with the opportunity for all members to submit opinions and questions, in addition to a presentation on 24th of October with discussion and clarifying questions.

The goal of the process has been a strategy that all members can unite around and agree on, which gives future volunteers enough room for action, but at the same time ensures that Studentsamfunnet i Ås moves in the right direction. The commission has also chosen to change the structure of the strategy, mainly to highlight several main themes. Clearer goals have also been set within sustainability, as this is an area where the Studentsamfunnet must dare to challenge itself in order to improve.

Studentsamfunnets overall objectives are mainly a rewriting of the current goals, but with some adaptations and additions to reflect the new long-term strategy. The commission has designed objectives that build up under the main objective. The strategy again reflects how the Studentsamfunnet will achieve the overall objectives.

The strategy and the overall objectives are presented in appendix 3.

The Board House and Finance’s evaluation The Board of House and Finance suggests the change in the Articles of Association.

8.2 Changes in the Articles of Association

Proposal 1.2 Submitted by Samfunnsstyret Background: The following proposal is for changing the structure of the Samfunnet Board. The proposal is to merge the Concert Manager and the Events Manager into a position called Events Manager, where their respective blocks are also merged into one single block.

The background for the proposal is based on the proponents’ experiences from their time in their positions as Concert Manager and Events Manager, as well as the Samfunnet Board’s previous observations about workload and capacity.

The reason for the merger of directorships and blocks is to gather all the people who work with events into one block. This works very well in the UKE organization. We see that it is a great advantage that everyone who works with event planning and execution work closely together. By merging the blocks, the planning of the semester program and the implementation of concerts and revues could become much easier.

The Concert Manager’s duties have become fewer and fewer over the years. Today, the duties associated with the office, in addition to board duties, are the following: 1) Coordination of the concert block, both social and associated work at Samfunnet.

2) Deliver a TONO report each semester for Studentsamfunnet in Ås.

There will therefore not be that many more tasks assigned to the post ov Events Manager, in addition to the fact that point number one isa point that the Events Manager and Concert Manager already collaborate on today.

The election structure will be like the current election structure for the Events Manager.

Proposal for the distribution of responsibilities: The upcoming Events Manager will have the same responsibilities as the current concert director, while at the same time, the inductee is trained in their current role with the semester plan. The incumbent manager will have primary responsibility for the semester plan and the implementation of concerts and events.

The proposal is then that the position of Concert Manager be removed, and that the tasks and committees in the concert block will be assigned to the Events Manager and the Events Block.

Suggestion for change: § 3.4.2 Autumn GA a) b) c) d)

Bodega Manager elected for two terms.

Marketing Manager is elected for two terms.

Head of administration is elected for two terms.

Concert Manager is elected for two terms

§ 4.2.2 Board members

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a) b) c) d) e) f) g)

Leader Head of administration Chief of Economy Bodega manager Events manager Marketing Manager Concert Manager

The Board House and Finance’s evaluation The Board of House and Finance suggests the change in the Articles of Association.

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Case 9: Informative cases 9.1 Orientation about ethical guidelines In the spring of 2023, a committee was put together to prepare ethical guidelines for Studentsamfunnet in Ås. The ethical guidelines must clarify which ethical standard Studentsamfunnet has to ensure well-being and a good environment. The preparation for ethical guidelines is based on the purpose clause §1.1, where we want to promote good camaraderie between the members of Studentsamfunnet.

The committee consists of Kristiane Holter, Åslaug Flatabø, Vilde K. Pedersen, Johanna W. Hidle, Andreas Kinnari and Brage Bærheim. Throughout the autumn, the committee has worked on a proposal for ethical guidelines which has been presented to the House and Finance Board and revised in two rounds.

The committee would like to receive input from the members of Studentsamfunnet. A form will be sent out to all members by e-mail on Monday, November 13th in which proposals for ethical guidelines are presented, and members can provide input on content and wording.

Proposals for ethical guidelines will also be presented in Tuntreet’s issue 9.

The goal of the input process is to ensure that members feel ownership and are allowed to influence the ethical guidelines. In addition, it will facilitate more efficient proceedings during the spring General Assembly where we will propose the implementation of the ethical guidelines in the organization.

Until the General Assembly in the spring of 2024, members can make contributions to the ethical guidelines. Input can be directed to one of the representatives on the committee.

Proposed resolution The General Assembly takes note of the matter.

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9.2 Editorial changes for the articles of Studentsamfunnet i Ås According to § 3.6.1 of the statutes of the Student Association in Ås, the Board of Samfunnet is authorized to make editorial changes. The general assembly must be informed of any changes at the first opportunity. We take this opportunity to inform you about the following editorial changes in

§1.2.2, §2.8, §3.2.4, §4.1.9, headline in chapter 6 and §6.6.

For the english articles, the editorial changes only apply to §4.1.9 and §6.6. § 4.1.9 Conflict resolution

The Board of House and Finace has the supreme responsibility for the settlement of conflict between boards, cf. Chapter 5 Chapter 6. Disputes between the Board of House and Finance and one or more of the Studentsamfunnet’s boards or bodies shall be settled at GA. If the dispute concerns Studentsamfunnet’s real estate, two-thirds of the majority at GA is required to oppose the Board of House and Finance’s decision.

§ 6.6 CONFLICTS BETWEEN BOARDS

Conflicts between boards are treated the same way as described in §§ 5.1-5.5 §§ 6.1-6.5.

Proposed resolution The General Assembly takes note of the matter.

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Case 10: Elections in according with Studentsamfunnet’s Articles of Association According to Studentsamfunnet’s Articles of Association the candidacies are presented as an attachment three days before the General Assembly.

10.1 The Board of Samfunnet

10.2 Tuntreet

10.3 The Business Committee

10.4 Kjernestyret

10.5 Election Committee

Proposed resolution The General Assembly has by voting elected the following candidates: The Board of Samfunnet Head of Bodega: Head of Marketing Head of Administration: Head of Concert: Tuntreet Editor: The Business Committee at NMBU Leader: Head of Marketing: Head of Administration: Head of Sponsor: The Board of House and Finance 41

External representative: External representative: External representative: Election Committee Representative 1: Representative 2:

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Case 11 Additional Cases Cases that are wished to be adressed during case 11 can be delivered to the meeting management by the time the General Assembly begins.

Appendix 1 – New Work Program (2024) 4. Work program for 2024 The work program for next year will be decided during the fall general assembly, and they tie into the long-term goals.

4.1 ACTIVITY AND OFFERS REVISED AND CONTINUED GOALS: 4.1.1 During 2024, Samfunnet must organize at least 5 attractive events in collaboration with co-organizers per semester, where at least 1 is a new co-organizer. The event will be beneficial to members. Examples of such co-organizers are student associations, line associations, sports teams, interest organizations or the like.

4.1.2 At least five different events must be organized in the semester that are actively arranged for international students, to contribute to the inclusion of international students, preferably with organizations such as ISU and ESN. 4.1.3 At the end of the penultimate month of the spring semester and at the end of the penultimate month of the autumn semester, a survey will be sent out to members regarding the offer at Samfunnet for the current semester. It must be striven for that at least 50% of the members partake in the survey.

4.1.4 In 2024, active efforts will be made to ensure that 50% of the guests are inside the venue within 1 hour of opening on evening events.

4.1.5 During 2024, Samfunnet will have 4 major events which focus on the environment and sustainability for its participants.

4.1.6 Through 2024, Klubben wil have a daily, varied dinner offer.

4.1.7 At least 2 major events must be organized during 2024, excluding regular events.

4.1.8 A committee for UKA in Ås’ 100-year anniversary will carry out work with, among others, Stentor, revue medley , Anniversary UKERevue etc. for UKA in Ås 100 years, and will be followed up through 2024.

4.1.9 Each semester, a theme week will be organized that focuses on at least 1 of the UN’s Sustainable Development Goals.

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4.1.10 The Business Committee (Næringslivsutvalget) at NMBU will work towards offering 5 events per semester in addition to Career Day (Karrieredagen). CV-photography does not count as one of these events.

4.1.11 During 2024, The Business Committee (Næringslivsutvalget) at NMBU will test a new event.

4.1.12 In 2024, The Business Committee (Næringslivsutvalget) at NMBU will find alternative areas and solutions for future career fairs in connection to the renovation of Aud.Max. 4.1.13 In 2024, work will be done for more passive offers at Samfunnet in Ås.

4.1.14 During 2024, 2 major sober events will be held.

4.1.15 More rooms must be used during evening events, where it must be striven for that all rooms have a passive and/or active offer.

4.1.16 During 2024, at least 6 events will be held at the Pergola.

NEW GOALS: 4.1.17 During 2024, the possibility of expanding the offer for guests under 20 will be looked at.

4.2 MEMBERS REVISED AND CONTINUED GOALS: 4.2.1 During 2024, 40% of the student population must be members of Studentsamfunnet in Ås, and 80% of the international students must be members. Of the first-year students starting in 2024, 60% must become members within their first semester.

4.2.2 In 2024, analyses of events and the use of the offer at Studentsamfunnet in Ås will be carried out. This data shall be used as a basis for the decision-making in budgeting, planning and execution of events.

4.2.3 During 2024, a revision of the membership benefits at Studentsamfunnet in Ås will be carried out.

4.2.4 At least 25% of completed community services (samfunnstjenester) must be selfregistered.

4.2.5 There must be at least 90% of registered community services (samfunnstjenester) who attend work.

NEW GOALS: 4.2.6 In 2024, work will be done to increase recruitment for Studentsamfunnet in Ås. Especially to attract new students at NMBU

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4.3 VOLUNTEERS REVISED AND CONTINUED GOALS: 4.3.1 All volunteers must receive the necessary training and courses during 2024. Internal resources and expertise at Studentsamfunnet in Ås must be used where possible.

4.3.2 All volunteers must be invited, with a strong request to attend to an introduction to Studentsamfunnet in Ås’ history, organization, finances and explained division of labor.

4.3.3 Through 2024, the work with operating committees across the bodies at Studentsamfunnet in Ås will be evaluated and further developed.

4.3.4 In order to facilitate an optimized operation of events and offers at Samfunnet, through 2024 the necessary hours performed by volunteers must be mapped.

4.3.5 During 2024, a revision of the benefits for volunteers at Studentsamfunnet in Ås will be carried out.

4.3.6 During 2024, Samfunnet will look at the possibility of a room reserved for volunteers as guests during party nights.

NEW GOALS: 4.3.7 Samfunnet must work for increased well-being and sense of belonging among the volunteers.

4.3.8 During 2024, ethical guidelines for the Student Association in Ås will be drawn up and implemented.

4.4 FINANCE REVISED AND CONTINUED GOALS: 4.4.1 The board of House and Finance will implement measures to increase the yield of Studentsamfunnet’s equity.

4.4.2 Tuntreet will investigate the possibility of reducing costs, for example by reducing printing costs and licensing costs.

4.4.3 Tuntreet will strive to increase the amount of external financial support.

4.4.4 In order for committee heads to gain a greater ownership of their work, they must revise their committee budget at the start of each semester, and during September they must submit proposals for their committee budget for 2025.

4.4.5 Climate accounts for 2023 will be presented at the spring general assembly.

4.4.6 The climate account must be used as a basis for decisions regarding planning and purchasing for Studentsamfunnet in Ås. Purchasing routines must be followed to ensure more climate-friendly operations.

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4.4.7 The board of House and Finance will look at entering long-term investment plans with several of the committees at Samfunnet, to ensure that long-term thinking is reflected in the committee budgets.

4.5 THE PHYSICAL BUILDING REVISED AND CONTINUED GOALS: 4.5.1 The archive in Kajaveien is to be emptied, and the archive at Samfunnet is to be optimized and digitalized.

4.5.2 In 2024, the Housing and Finance Board will follow up the project regarding the expansion of capacity at the Society, and present findings at the spring's General Assembly.

4.5.3 A joint consumables storage will be established for the boards and committee heads at Samfunnet.

4.5.4 A plan must be drawn up for the use of space at Samfunnet, and rooms will be allocated to the various committees that may need them.

4.5.5 Halvors Hybel will become a multi-purpose room, which will be used for various events.

4.5.6 More rooms will be used during events to increase capacity and offer.

NEW GOALS: 4.5.7 The student community will refurbish Rosehagen during 2024.

4.5.8 The Student Association will refurbish Festsalen during 2024.

4.5.9 A prioritized maintenance and development plan must be created to be presented at the General Assembly in spring 2024.

4.6 COLLABORATORS REVISED AND CONTINUED GOALS: 4.6.1 During 2024, at least 1 cooperation agreement must be signed with a major sponsor for Studentsamfunnet in Ås.

4.6.2 Tuntreet will, in collaboration with the sponsor team, work to obtain more advertisers for Tuntreet.

4.6.3 In 2024, the sponsor team will further develop guidelines and agreements with partners.

4.6.4 Samfunnet will look at the possibility of increased cooperation with SiÅs when it comes to external events.

4.6.5 In 2024, there will be a collaboration with the Buddy Week Board at NMBU, where they will work to ensure that Samfunnet becomes a more central part of Buddy Week. The board at Samfunnet must work to have at least one representative in the Buddy Week Board.

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4.6.6 Samfunnet will investigate the possibilities of having a sponsor and/or support linked to individual events.

NEW GOALS: 4.6.7 Studentsamfunnet in Ås will have an annual meeting with the municipality about their thoughts on the future operation of the building. The student community must have an annual meeting with the Studenttingets Arbeidsutvalg.

4.7 ORGANIZATIONAL DEVELOPMENT REVISED AND CONTINUED GOALS: 4.7.1 In 2024, all bodies at Studentsamfunnet in Ås must work to ensure that at least 20% of members attend the General Assemblies held in 2024.

4.7.2 In 2024, 85% of the participants at the General Assembly must show up within the first hour.

4.7.3 During 2023, Studentsamfunnet will map out what needs to change in Samfunnet’s operations to have a need for a CEO. 4.7.4 Studentsamfunnet in Ås must implement sustainable practices in all aspects of the Society's activities. Sustainable alternatives must be identified and introduced with a view to reducing waste, reuse and recycling of materials, as well as encouraging awareness of environmentally friendly choices among both volunteers and participants.

4.7.5 During 2024, a template will be established for the overlap and transfer of competence and knowledge for Studentsamfunnet in Ås.

NEW GOALS: 4.7.6 The Business Committee at NMBU must work to increase visibility towards students and companies.

4.7.7 The reorganization in 2023 of the Student Association's boards must be implemented and evaluated.

Appendix 2 – Current Work Program (2023) 4. Work program for 2023 4.1 ACTIVITY AND OFFERS REVISED AND CONTINUED GOALS 4.1.1

Samfunnet shall during 2023 host at least 5 attractive events during the semester, in collaboration with a co-host, where at least one of them are a new co-host. The event must benefit the members of Samfunnet. An example of such a co-host could be student groups, organizations, and associations.

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4.1.2

Samfunnet shall in co-operation with ISU and ESN host at least 5 different events, during the semester, which is aimed towards international students, this is to include international students.

4.1.3

Samfunnet will send out a survey to members regarding Samfunnet’s offer of activities during the end of the second to last month of the spring semester, and the second to last month of the autumn semester.

4.1.4

During 2023, a thorough review of the room use of the house will be carried out to optimize this and better facilitate the use of several rooms at the same time.

4.1.5

During 2023 it will be mapped and actively worked for so that 50% of the guests are inside the building within 1 hour after opening on evening events.

4.1.6

Studentsamfunnet shall during 2023 offer monthly activities aiming for an increased environmental and sustainable awareness among their participants.

4.1.7

Through out 2023, Klubben will have a daily, varied dinner offer.

4.1.8 2023.

At least two major events excluding regular events shall be arranged during

4.1.9 A committee for UKA i Ås 100 years will work with Stentor, the UKEbook, anniversary UKEreview etc. for UKA i Ås 100 years, and will be followed up through 2023.

4.1.10 There shall be arranged a themed week each semester with focus towards minimum one of UN’s Sustainable Development Goals.

4.1.11 The Business Committee at NMBU shall work towards offering six events each semester, in addition to Næringslivsdagen and Karrieredagen. The CV fotographing do not count as one of these events.

4.1.12 The Business Committee at NMBU shall test a new low-threshold event during 2023.

4.1.13 The Business Committee at NMBU shall during 2023 explore new options for areas and solutions connected to career days, because of the planned renovation of Aud.Max.

NEW GOALS: 4.1.14 During 2023, the need for more passive offers at Samfunnet i Ås will be looked at.

4.1.15 A joint room booking system will be created which facilitates a optimized use of rooms and cooperation between Studentsamfunnet I Ås, NMBU and SiÅs.

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4.1.16 There will held two large sober events during 2023.

4.1.17 More rooms must be used during evening events, where it must be striven for that all rooms have a passive and/or active offer.

4.1.18 During 2023, at least two events will be held at the Pergola per month in the months of April, August and September.

4.1.19

Samfunnet shall map the need of 3 evening events per week, during 2023.

4.2 MEMBERS REVISED AND CONTINUED GOALS: 4.2.1 During 2023, 40% of the student population must be members of the Samfunnet i Ås, and 80% of the international students must be members. Of the first-year students starting in 2023, 60% must be members during their first semester.

4.2.2 During the spring of 2023, a recruitment strategy will be drawn up for Studentsamfunnet i Ås, which is aimed towards attracting new students at NMBU. 4.2.3 In 2023, analyses will be carried out of events and the use of the offer at Studentsamfunnet i Ås. This data shall be used as a decision-making basis in budgeting, planning and execution of events.

4.2.4 Ås.

During 2023 there will be an evaluation of the membership benefits at Studentsamfunnet i

4.2.5

The usage of community services shall be mapped during 2023.

NEW GOALS: 4.2.6

At least 25% of completed community services must be self-registered.

4.2.7

There must be at least 85% of self-registered community services who attend work.

4.3 VOLUNTEERS REVISED AND CONTINUED GOALS: 4.3.1 The volunteers in need of relevant coursing will be offered this in 2023.

Studentsamfunnet will also facilitate the use of internal resources for this type of coursing.

4.3.2 All volunteers will be invited, with a strong call for attendance, to an introduction lecture to Studentsamfunnet i Ås’ history, organization, finances and explained divisions of work. An overview of the participants in this introduction lecture will be registered.

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4.3.3 Through 2023, the work with operating committees across the bodies at Studentsamfunnet i Ås will be evaluated and further developed.

4.3.4 In order to facilitate the optimized operation of events and offers at Samfunnet, through 2023 the necessary hours performed by volunteers each semester shall be mapped.

4.3.5

The advantages of being a volunteer at Studentsamfunnet shall be re-evaluated during 2023.

NEW GOALS: 4.3.6 During 2023, the board of Samfunnet will look at the possibility of a room reserved for volunteers.

4.4 FINANCE REVISED AND CONTINUED GOALS: 4.4.1 The board of House and Finance will implement measures to increase the yield of Studentsamfunnet’s equity.

4.4.2 Tuntreet will investigate the possibility of reducing costs, for example by reducing printing costs and licensing costs.

4.4.3

Tuntreet will strive to increase the amount of external financial support.

4.4.4 In order for committee chiefs to get a greater ownership of their work, all committee chiefs will revise their committee budget during the first semester and will during September submit proposals for a committee budget for 2024.

4.4.5

Climate accounts for 2022 will be presented at the spring GA. 4.4.6 The climate account must be used as a basis for decisions regarding planning and purchasing for Studentsamfunnet i Ås. Purchasing routines must be established to ensure more climate-friendly operations.

NEW GOALS: 4.4.7 The Board of House and Finance will look at making long-term investment plans with several of the committees at Samfunnet, to ensure that long-term thinking is reflected in the committee budget.

4.5 THE PHYSICAL BUILDING REVISED AND CONTINUED GOALS: 4.5.1 The archive in Kajaveien must be emptied, and the archive on Samfunnet must be optimized and digitalized.

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4.5.2 During 2023, the board of House and Finance will establish a preliminary project for a possible expansion of the capacity at Samfunnet. This work should be seen in connection with the renovation of Aud.Max until 2024.

4.5.3 During 2023, a plan will be drawn up for how the outdoor area above Anton Hjeltnes can be used to increase the capacity of the building.

NEW GOALS: 4.5.4 A joint consumables store will be established for the board and committee chiefs at Samfunnet.

4.5.5 A plan must be drawn up for the use of space at Samfunnet, and rooms will be allocated to the various committees that need it.

4.5.6 Halvors Hybel will become a multi-purpose room, which will be used for various events.

4.5.7

More rooms will be used during events to increase capacity and offer.

4.6 COLLABORATORS REVISED AND CONTINUED GOALS: 4.6.1 During 2023, at least one cooperation agreement must be signed with a major sponsor for Studentsamfunnet i Ås.

4.6.2

Tuntreet and the sponsor team will work to provide more advertisers.

4.6.3

The sponsor team will develop guidelines and deals with collaborators during 2023.

NEW GOALS: 4.6.4

Sprellfestivalen in 2023 must have at least one major sponsor.

4.6.5 Samfunnet must look at the possibility of increased cooperation with SiÅs when it comes to external events.

4.6.6 In 2023, there will be collaboration with the Buddy Week board at NMBU, where efforts will be made to ensure that Samfunnet becomes a more central part of the buddy week. The board of Samfunnet must work to have a representative in the Buddy Week board.

4.6.7 Samfunnet must look at the possibilities of having a sponsor and/or aid linked to individual events.

4.7 ORGANIZATIONAL DEVELOPMENT 51

REVISED AND CONTINUED GOALS: 4.7.1 In 2023, all members and organs at Studentsamfunnet will work to ensure that at least 20% of all member attend both General Assemblies held in 2023.

4.7.2

In 2023, 80% of the participants at the GA will arrive during the first hour.

4.7.3 During 2023, Studentsamfunnet will map out what needs to change in the Association's operation to have a need for a manager.

NEW GOALS: 4.7.4 Studentsamfunnet must establish routines so that the organization becomes ecolighthouse certified.

4.7.5 A plan for reconstructing the boards of Studentsamfunnet must be made, and the work of these changes must be initiated.

4.7.6 During 2023, a template will be established for the overlap and transfer of competence and knowledge for Studentsamfunnet i Ås.

Appendix 3 – Strategy 2035 OVERALL OBJECTIVES Studentsamfunnet i Ås shall be by, with and for the students, with development of the activities for the current and future students as the primary goal. Furthermore, Studentsamfunnet i Ås is to be a safe, attractive and natural gathering place for all NMBU students, where one feels included and where everyone has the opportunity to get involved.

The Samfunnet building shall be a place where the organization and its members can express their creativity as well as being a meeting place for good experiences and good conversations.

Studentsamfunnet i Ås is to make a positive contribution to the local community in Ås and the university, as well as being known nationally.

Studentsamfunnet i Ås is to have a healthy and sustainable economy with a long-term perspective.

In addition, Studentsamfunnet i Ås must take into account its climate footprint and emphasize sustainable solutions in its assessments and decisions.

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Studentsamfunnet i Ås is to act neutrally from party politics, and supplement the students' education by offering courses, lectures, debates and opportunities for personal development through various events and voluntary work.

Studentsamfunnet i Ås will organize the cultural festival UKA i Ås, and enrich the students' everyday life through local media and daily activities. In addition, Studentsamfunnet i Ås will work to make itself attractive to sponsors, and be a link between NMBU students and employers.

Long-term strategy 2035 3.1 Volunteering and engagement 3.1.1 Inclusion 3.1.2 Recruitment

3.2 Economy 3.2.1 Economy 3.2.2 Sponsorship

3.3 Development 3.3.1 Development of the building 3.3.2 Organizational structure 3.3.3 Sustainability

3.4 Activity 3.4.1 Studentsamfunnet as meeting place 3.4.2 Events

3.5 Positioning and cooperation 3.5.1 Positioning 3.5.2 Cooperation

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3.1 Volunteering and engagement 3.1.1 Inclusion ● ● ● ● ● ●

Studentsamfunnet i Ås shall mainly be for students at NMBU, but also for nonstudying members who have a connection to Ås or NMBU. Studentsamfunnet i Ås shall offer some free events for its members each semester.

Studentsamfunnet i Ås shall offer different degrees of commitment that can be adapted to all NMBU students, regardless of prerequisites.

Studentsamfunnet i Ås shall be a place where new ideas and concepts can be tried out.

Studentsamfunnet i Ås shall have a system that takes care of old knowledge and former volunteers.

Studentsamfunnet i Ås shall feel like a safe and inclusive place to get involved.

3.1.2 Recruitment ● ● ● ● ● ●

By 2035, the members shall be at least 80% students permanently residing at NMBU. Of the number of members, 30% shall hold a volunteering position beyond normal membership.

Of first-year students permanently residing at NMBU, a minimum of 80% shall be members.

The benefits for members and volunteers shall be reviewed regularly. The total value of benefits must correspond to the value added by the volunteering work.

Studentsamfunnet i Ås shall have a system that ensures the fair accomplishment of community services, and that 90% show up for registered duty.

All volunteers shall be able to gain ownership of their position, including through courses and introductions to the Studentsamfunnet i Ås’ history, organisation, finances and distribution of work.

3.2 Economy 3.2.1 Economy ●

● ●

Studentsamfunnet i Ås shall have a healthy and sustainable economy that ensures room for action for necessary and desired investments, simultaneously as the organization has funds for day-to-day operations at all times.

Hus- og Finansstyret shall set an appropriate target for the overall finances of Studentsamfunnet i Ås measured over a period of two years.

In the case of financial leeway, Hus- og Finansstyret shall allocate extra funds for investments in the Samfunnet building so that the money goes back to the students.

3.2.2 Sponsorship ●

Studentsamfunnet i Ås shall at all times have at least two major sponsors.

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● ●

Studentsamfunnet i Ås shall have a varied sponsorship collaboration that either secures external funds, or offers members benefits outside the Samfunnet Building.

The sponsorship work shall be further developed to ensure a professional presentation of Studentsamfunnet i Ås.

3.3 Development 3.3.1 Development of the building ●

● ● ● ●

Studentsamfunnet i Ås shall follow a prioritized and long-term maintenance and development plan for the building stock. Hus- og Finansstyret shall annually submit measures to Drifts- og vedlikeholdsutvalget (DVU) based on Studentsamfunnet i Ås’ building needs.

Hus- og Finansstyret shall encourage DVU to carry out a major project every two years, which shall be a visible proof that investments are being made in the building.

The area in the Samfunnet building shall be used efficiently, and the capacity of the rooms shall be utilized optimally.

The Samfunnet building is to be a modernized building with energy-efficient and technological solutions, while preserving history and tradition.

The Samfunnet building shall be a natural social gathering place for members both during the day and in the evening.

3.3.2 Organizational structure ● Studentsamfunnet i Ås shall ensure a good system for overlap and for the transfer of ● ●

●

●

competence and knowledge from one holder of a position to the next.

Studentsamfunnet i Ås shall at least once every 5 years look at the entire organizational structure to ensure that it is adapted to today's needs.

Studentsamfunnet i Ås’ various organs shall at all times have an overview of the need for volunteers. This will form the basis for the recruitment strategy and the distribution of benefits.

Studentsamfunnet i Ås’ board structure must reflect the activities that take place at the house, and it shall be possible for all members to get involved in one of the Studentsamfunnet i Ås’ boards.

Studentsamfunnet i Ås shall regularly survey the average length of service for committee members and committee heads, as well as prepare a procedure to get this to the desired level.

3.3.3 Sustainability ● ●

Studentsamfunnet i Ås shall have a conscious relationship with its environmental impact and work to keep its climate footprint low compared to industry standards.

Studentsamfunnet i Ås shall have routines for purchasing goods and services with a focus on sustainable solutions.

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● ●

●

Studentsamfunnet i Ås shall prepare sustainability goals. These shall be revised regularly, and must be visible to members.

Studentsamfunnet i Ås shall keep good climate budgets and climate accounts as tools for planning and reporting on the Studentsamfunnet i Ås’ sustainability goals.

These must be presented annually at the Studentsamfunnet i Ås’ general assembly.

Studentsamfunnet i Ås shall have a circular mindset, and plan for the reuse, repair and restoration of equipment.

3.4 Activity 3.4.1 Studentsamfunnet i Ås as a meeting place ● ● ●

Studentsamfunnet i Ås shall be a meeting place for social activity and a haven for members and other students.

All members shall have equal opportunities to use the Samfunnet building.

Samfunnet shall be a safe and attractive place, also for earlier students and volunteers who want to come back for different occasions.

3.4.2 Events ● ● ●

As a general rule, Studentsamfunnet i Ås and/or its members shall be responsible for the organization of all student-oriented events in the Samfunnet building.

Studentsamfunnet i Ås will offer a varied range of activities and cultural diversity to its visitors, including through events during the day and evening.

During a period of two years, a total of at least 100,000 scanned tickets must be registered at the Studentsamfunnet i Ås’ events. Each event shall reach at least 80% of the visitor capacity.

3.5 Positioning and cooperation 3.5.1 Positioning ● ● ●

● ● ● ●

Studentsamfunnet i Ås will profile itself and be known to all students at NMBU, as well as most students in Norway.

Studentsamfunnet i Ås shall be a valuable hub for students and businesses.

Student organisations, teams and associations at NMBU should have a strong affinity with Studentsamfunnet i Ås, where the Samfunnet building will be a natural place to hold events.

The Samfunnet building will be NMBU students' first choice for holding events.

Studentsamfunnet i Ås should be known for its rich tradition and history.

Studentsamfunnet i Ås should be known for its strong environmental profile and its inclusive environment.

Studentsamfunnet i Ås will be a natural extension of Campus Ås.

3.5.2 Cooperation 56

● ● ●

●

●

Studentsamfunnet i Ås shall be a pioneering company within new climate-smart solutions, and actively test new solutions in collaboration with external actors.

Studentsamfunnet i Ås shall be an attractive partner for companies, speakers and artists.

Studentsamfunnet i Ås must have a good dialogue and good cooperation with relevant actors in the local environment, including the administration at NMBU, SiÅs, the Student Parliament and Ås municipality.

Studentsamfunnet i Ås must have a good dialogue with other organizations in order to be able to exchange experiences and collaborate on courses, for example the Studentersamfundet i Trondheim and the Red Cross.

Studentsamfunnet i Ås will take a proactive role in relevant development projects both internally and externally, including through its representation in DVU.

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