Case Documents General Assembly Spring 2021

Case documents

SPRING 2021

MARCH 22nd 2021

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Case List Case 1 Approval of agenda and meeting summoning Case 2 Approval of chairs of meeting Case 3 Appointment of scrutinizers and minute-taker Case 4 Electing two representatives to sign protocol with main chair of the meeting Case 5 Report for Studentsamfunnet of the previous year according to the established strategy Case 6 Approval of the annual accounts for the Studentsamfunnet i Ås and accountant’s report Case 7 Preliminary reports for Studentsamfunnet i Ås for spring 2021 Case 8 Cases submitted in accordance with applicable deadlines Case 9 Informative cases Case 10 Elections in accordance with Studentsamfunnet`s Articles of Association 10.1 The Board of Samfunnet a) Chairman

elected for two periods

b) Head of Finance

elected for three periods

c) Head of Events

elected for three periods

10.2 Tuntreet: a) Editor

elected for two periods

10.3 The Business Committee: a) Head of Event

elected for two periods

b) Sponsorship coordinator

elected for two periods

c) Head of Career Day

elected for three periods

10.4 The Board of House and Finance: a) Student representative

elected for two periods

10.5 Election Committee: a) Two members

elected for two periods

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10.6 UKE board, during odd years: a) Leader – UKEboss

elected for four periods

b) Head of Administration

elected for four periods

c) Head of Event

elected for four periods

d) Head of Marketing

elected for four periods

e) Head of Revue

elected for four periods

f) Head of House

elected for four periods

g) Head of Serving

elected for four periods

h) Head of Finance

elected for four periods

Case 11 Additional Cases

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Agenda

17.00

Opening of the General Assembly by the Leader of the Board of Samfunnet, Maylinn Dramstad.

Case 2 Approval of chairs of meeting Case 1 Approval of agenda and meeting summoning Case 3 Appointment of scrutinizers and minute-taker

Case 4 Electing two representatives to sign protocol with main chair of the meeting 17.15

Case 5 Report for Studentsamfunnet of the previous year according to

the established strategy 17.35

Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report.

18.05

Leader of the Board of Samfunnet give thanks to those who finished their positions.

18.20

Case 7 Preliminary reports for Studentsamfunnet i Ås for spring 2021

18.30

Case 9 Informative cases Case 8 Cases submitted in accordance with applicable deadlines

19.00

Break

19.20

Case 10 Elections in accordance with Studentsamfunnet’s Articles of Association Case 11 Additional cases

23.00

Closing of the General Assembly and the National Anthem

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Useful information How does GA work?

Studentsamfunnet I Ås' General Assembly is the organization's highest meeting. This is where you have the opportunity to influence the operation ofSamfunnet. The General Assembly starts exactly at 17:00.

All members and governing bodies of the Student Society have the right to promote matters. Matters to be addressed and which are to be addressed at GA shall be submitted to the Board of Samfunnet within three weeks prior to the GA, Monday 1st of March. If you have matters you would like to add to the optionally section, you must notify to the chairs of the meeting in writing before the meeting starts.

If you want to speak during the GA, this is done by subscribing to a post, reply or case information.

How this is done will be reviewed at the start of the meeting. Voting will take place on the same platform. Link to the zoom meeting and personal platform is sent by email associated with membership in advance of GF from noreply@smartdialog.no.

Limitations of time while talking during the GA: Comment:

3 minutes

Reply:

30 seconds

To add case information:

1 minute

Election

It is recommended to submit a candidate presentation in advance of the GA if you are going to run for election. The candidate presentation must be sent to valgnemnda@samfunnetiaas.no by March 15th of 2021.

When it is your turn to present yourself at the General Assembly, you will have up to three minutes.

The presentation must be held from your own PC at the zoom meeting.

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Table of Contents Case 1: Approval of agenda and meeting summoning............................................................................... 7 Case 2: Approval of chairs of meeting ........................................................................................................ 7 Case 3: Appointment of scrutinizers and minute-taker ............................................................................. 7 Case 4: Electing two representatives to sign protocol with main chair of the meeting............................ 7 Case 5: Report for Studentsamfunnet of the previous year according to the established strategy ......... 8 5.1 The Board of Samfunnet ....................................................................................................................... 8 5.2 The Board of House and Finance ........................................................................................................ 14 5.3 UKA I Ås 2020 ...................................................................................................................................... 17 Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report .............. 25 Case 7 Preliminary reports for Studentsamfunnet i Ås for spring 2021 .................................................. 30 7.1 The Board of Samfunnet ..................................................................................................................... 30 7.2 The Business Committee..................................................................................................................... 43 7.3 Tuntreet ............................................................................................................................................... 45 Case 8: Cases submitted in accordance with applicable deadlines ......................................................... 47 8.1 Climate Accounts of Studentsamfunnet i Ås 2020 ............................................................................. 47 Case 9: Informative cases.......................................................................................................................... 50 9.1 Editorial Changes in the Articles of Association ................................................................................. 50 Case 10: Elections in according with Studentsamfunnet’s Articles of Association ................................. 51 10.1 The Board of Samfunnet ................................................................................................................... 51 10.2 Tuntreet ............................................................................................................................................. 51 10.3 The Business Committee................................................................................................................... 51 10.4 Kjernestyret ....................................................................................................................................... 51 10.5 Election Committee .......................................................................................................................... 51 Case 11 Additional Cases .......................................................................................................................... 53

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Case 1: Approval of agenda and meeting summoning Proposed resolution The General Assembly approves agenda and meeting summoning.

Case 2: Approval of chairs of meeting Proposed chairs of meeting: Sigrid Fause Lian and Petter Nielsen.

Proposed resolution Sigrid Fause Lian and Petter Nielsen are elected as chairs of meeting.

Case 3: Appointment of scrutinizers and minute-taker Proposal to not use scrutinizers, due to digital voting system.

Proposed keeper of the minutes: Anna Imsgard Strøm Proposed resolution Scrutinizers expires.

Anna Imsgard Strøm is appointed as minute-taker.

Case 4: Electing two representatives to sign protocol with main chair of the meeting Proposed signatories: Hedda Solberg Sagen and Fredrik Dalen.

Proposed resolution Hedda Solberg Sagen and Fredrik Dalen are elected signatories.

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Case 5: Report for Studentsamfunnet of the previous year according to the established strategy 5.1 The Board of Samfunnet The Board of Samfunnet Autumn 20210consist of following members:

Leader – Maylinn Dramstad Deputy Chairman – Erik Sand Head of Administration – Sigrid Fause Lian Head of Finance – Elinor Brede Skårås Head of Finance – Peder Midttømme Head of Events – Ruben Rygh Head of Marketing – Solveig Borkenhagen Head of Concerts – Marie Hellan Iversen The Board of Samfunnet Spring 2021 consist of following members:

Leader – Maylinn Dramstad Head of Bodega – Andreas Røang Head of Administration – Trude Skymoen Juvkam Head of Finance – Peder Midttømme Head of Events – Miranda Dørum Head of Marketing – Marek Zimmermann Head of Concerts – Sigrid Jordet Bruheim Activity and offers

REVISED AND CONTINUED GOALS During 2020 Studentsamfunnet shall be an attractive co-host that organizations without formal bonds to Studentsamfunnet actively seek as a partner for hosting events.

Partly achieved

For contribution to inclusion of the internationals, Samfunnet shall together with ISU and ESN host at least five events addressed directly to internationals.

Achieved

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The Pergola shall to a greater extent be used at event-nights for the months of April, August and September.

Not achieved

Studentsamfunnet i Ås shall have a wider selection of non-alcoholic beverages in all bars.

Johannes shall have a selection of at least 3 nonalcoholic drinks.

Not achieved

There shall be a passive offer in minimum one of the rooms at Samfunnet that is accessible for member every day. This is not considering Café Klubben.

Not achieved

By the first month of the spring semester and the middle of the fall-semester, Samfunnet will send out a survey regarding the offer of activities at Samfunnet the previous semester.

Achieved

By 2020, the Business committee at NMBU shall come up with a new, remunerative concept for events.

Partly achieved

NEW GOALS: During 2020, a thorough review of the room use of the house will be carried out to optimize this and better facilitate the use of several rooms at the same time.

Partly achieved

By the end of 2020, the board of Samfunnet will prepare an alternative plan for the operation of Café Klubben, and consider whether this could be a better alternative and offer for the students.

Achieved

In 2020, 50% of the guests at Samfunnet will meet before 10 pm at the major events being held at Studentsamfunnet.

Partly achieved

The Business committee shall host at least 4 events each semester in addition to the Career day.

Achieved Side 9 av 53

The Business committee at NMBU shall offer events that is attractive for all studies at NMBU. Achieved

Studentsamfunnet I Ås shall have an environmental focus by emphasizing the use of Norwegian, sustainable resources and raw materials/commodities.

Partly achieved

Studentsamfunnet shall avoid unnecessary use of disposable plastic.

Partly achieved

Studentsamfunnet shall during 2020 offer monthly activities aiming for an increased environmental awareness among their participants.

Achieved

Studentsamfunnet shall during 2020 make a total climate account.

Achieved Members

REVISED AND CONTINUED GOALS: By 2020, 40% of the student mass will be members of Studentsamfunnet i Ås. 60% of all first year students are members, and 80% of all international students are members.

Not achieved

NEW GOALS: By 2020, Studentsamfunnet will prepare a recruitment strategy, aiming to attract all new students at NMBU. Not achieved

By 2020, the board of Samfunnet will survey who makes use of the offer at Studentsamfunnet and find out if the offer is covering the entire membership.

Partly achieved

The board of Samfunnet will in 2020 go through the tasks of each committee at Samfunnet to see what tasks can be done by samfunnstjenester. This is to improve the offer regarding contributions to Samfunnet.

Achieved Side 10 av 53

During 2020 there will be an evaluation of the membership benefits at Studentsamfunnet i Ås.

Achieved Volunteers

REVISED AND CONTINUED GOALS The committee members in need of relevant coursing will be offered this in 2020.

Studentsamfunnet will also facilitate the use of internal resources for this type of coursing.

Achieved

All committee members will be invited, with a strong call for attendance, to an introduction lecture to Studentsamfunnet i Ås’ history, organization, finances and explained divisions of work. The format of this history lesson will be revised in 2020.

Partly achieved

In 2020, all the boards at Studentsamfunnet i Ås will document where overlapping work is done, and look at the possibility of merging committees, streamlining operations and reducing the number of committee members. This also involves reviewing the number of required members per committee and block of all organs.

Achieved

NEW GOALS: Tuntreet will hold a course where external competence is hired.

Not achieved

Tuntreet will establish better routines for training and dissemination of knowledge.

Partly achieved Finance

REVISED AND CONTINUED GOALS Kjernestyret will implement measures to increase the yield of Studentsamfunnet’s equity.

Not achieved

NEW GOALS: In 2020, Studentsamfunnet will hire an accounting consultant to assist the work with the endof-year finalization for the financial year of 2019, in order to reduce the audit costs by 40%.

Not achieved Side 11 av 53

Tuntreet will investigate the possibility of reducing costs, for example by reducing printing costs and licensing costs.

Achieved

Tuntreet will strive to increase the amount of external financial support.

Achieved

Studentsamfunnet shall make a climate account during 2020.

Achieved The physical building

NEW GOALS: In 2020, Kjernestyret will establish a pre-project for possible expansion of capacity at Samfunnet. This work should be regarded parallel to the upgrading of Aud.Max in 2024.

Partly achieved

Studentsamfunnet will in 2020 facilitate sorting of waste and waste handling at Samfunnet.

Partly achieved Collaborators

REVISED AND CONTINUED GOALS In 2020, the Business committee at NMBU will provide at least one main sponsor for Studentsamfunnet.

Not achieved

There will be gathered several small sponsors coupled to events at Samfunnet, giving more member benefits.

Achieved

In 2020, a new serving agreement will take effect from the 1st. of January.

Achieved

NEW GOALS: In 2020, a collaboration will be established with the Follo Business Council.

Achieved

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Tuntreet will obtain a long-term advertising agreement. This shall last for at least one year.

Not achieved

The sponsorship team shall keep the Studentsamfunnet’s public face professional and unified.

Achieved Organizational

REVISED AND CONTINUED GOALS In 2020, all members and organs at Studentsamfunnet will work to ensure that at least 25% of all member attend both General Assemblies held in 2020.

Achieved

NEW GOALS: The boards at Studentsamfunnet shall find a way to reward long and faithful service as volunteer at Studentsamfunnet.

Achieved

In 2020, the board of Samfunnet will find a more suitable and effortless communication platforms for use between the boards of Studentsamfunnet and the committees.

Partly achieved

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5.2 The Board of House and Finance The Board of House and Finance consist of members elected at the general assembly, both as direct representatives (external representatives and student representative), and by their positions as leaders of the different units of Studentsamfunnet.

The head of administration is the secretariat for the Housing and Finance Board. Below is an overview of members through 2020.

Spring 2020 The Leader of the Board/ External Lars B. Raaen representatives

Autumn 2020

Current

Inger Johanne H. Inger Johanne H. Sveen Sveen

Deputy/ external representatives

Inger Johanne H. Sveen

Lars B. Raaen

Lars B. Raaen

Student representative

Ane N. Magnussen

Oscar Mork

Oscar Mork

External representatives

Espen E. Syljuåsen Espen E. Syljuåsen

Espen E. Syljuåsen

External representatives

-

-

Anne-Marte Kværner

External representatives

-

-

Hans Gunnar Gravningen

Leader of Samfunnsstyret

Oscar Mork

Maylinn Dramstad

Maylinn Dramstad

Leader of UKA i Ås

Fimke F. Pijfers

Fimke F. Pijfers

Fimke F. Pijfers

Leader of Business Committee

Lars Jetmund S. Engsæth

Lars Jetmund S. Engsæth

Michelle Seigerud

Editor of Tuntreet

Anne Tove G. Våge

Herman B. Hagen Guro Størdal

In 2020, the Board of House and Finance held 11 meetings and 45 individual cases. Since this spring, the most important cases have been the activity on Samfunnet during the pandemic.

This includes UKA in Ås, as well as financial conditions and preparedness related to this. Here, there has been a changing in perspective throughout the period, since the activity has been put on hold for a few months.

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The Board of House and Finance is enormously impressed with the patience of the students who have planned, rescheduled, cancelled, moved, changed and adapted to try to get as much activity as possible in a difficult time. There has been a huge variation in possible activity; •

Tuntreet has been a stable fixed point, and has been able to operate almost as normal in 2020

•

The Business Committee had great success with digital Career Day and delivered good results despite unnormal conditions

•

UKA has - in an almost miraculous way - delivered one of Norway's very few festival experiences in 2020, and can even point to a product and an economic result that is second to none for any UKEs before

•

The Board of Samfunnet’s operation may have been the one that has been affected the most, but they have not capitulated to the superiority despite the lack of activity and events. It commands respect.

All board members in these units can add to their CV that they have led an organization in a time of crisis. When GF is held, we have passed a year without normal operation at Samfunnet, and when the history of Samfunnet will be rewritten at the next anniversary, a big thank you should be given to all those who have kept the wheels going during this period.

In the spring of 2020, the Core Board changed it’s name to Board of House and Finance, which was the original name. This board is the highest authority at Studentsamfunnety in Ås between the general meetings and they shall work strategically to ensure a healthy and longterm management of Studentsamfunnet. The Board of House and Finance has a special responsibility for carrying out strategic studies in collaboration with other boards and units.

At the general assembly in the spring of 2020, the board also changed its composition, going from three to five external representatives, one of whom will be appointed by the board itself (in practice, this means that the board proposes the representative, while GF approves). This is done at the same time as the leaders of the different units come together in a separate forum to discuss the daily operations of the Samfunnet. The goal is to take Studentsamfunnet one step further towards the strategy for 2025.

2020 was supposed to be the year when Samfunnet tested a new serving agreement with SiÅs. So far, there has been limited practical experience with the new agreement.

Investments

An important function that lies with Board of House and Finance is investments over 15.000 NOK. The board has processed two such applications the last few months. The committee of film and photography has applied for funding for photographic equipment. The Board of House and Finance has also set an investment framework for the Lighting Committee of up to NOK 600.000 for 2020, as well as up to 400.000 NOK for the four following years. The decision Side 15 av 53

was made on the basis of a thorough review made by the Lighting Committee, and an assessment from the Board of House and Finance that the necessary investments must be made over time. The investments per year must be made in consultation with the Operations and Maintenance Committee and be seen in connection with the upgrade of Aud.Max. towards 2024. There are also requirements that all available external support.

Economy

The financial result for 2020 totalled at NOK 1.376.084,26, out of a total turnover of NOK 10.354.426 for the entire Studentsamfunnet in Ås. The different units deliver well at budget, despite the strange year. Tuntreet has had challenges related to sponsorship income in a demanding year but delivers good products that contribute to student welfare. In general, the Board of House and Finance considers that Studentsamfunnet in Ås has a solid economy, with good equity to support further operations. This is very positive for an organization that wants to grow and that has an old house to maintain.

The accounts for 2020 have been audited and found to be in order.

The Operation and Maintenance Committee

Due to Covid-19, the Operation and Maintenance Committee has finished many projects. The closure of Studentsamfunnet has given room for action to finish tasks impossible to finish when Studentsamfunnet is open. This year’s biggest project from the Operation and Maintenance Committeee is sanding and varnishing floors. Different rooms with linoleum floors will be repaired and treated with a new surface treatment, reducing the maintenance work consiberaly. The originality can also be preserved with this solution, by the request of the National Heritage Board. In terms of price, the measure ends up about 50% below what it would cost to add new coatings.

Some of the steel doors on the second floor will be replaced with solid oak wood doors.

Painting work will be completed in the spring. Windows to the south and east will be completely restored during the summer. NMBU is collecting price offers and will strive to make the most of the work using their own efforts.

On behalf of the Board of House and Finance Inger Johanne H. Sveen, Board Leader

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5.3 UKA I Ås 2020 UKA i Ås 2020 lasted from the 1st to the 26th of October 2020, and the project period has lasted from 25th of March to 22nd March 2021. miniUKA should have been arranged 25th March to 29th March 2020, but was canceled due to the ongoing corona pandemic. The corona pandemic also led to a reduction in the size and scope of UKA i Ås 2020, but the festival still lasted for 26 days as previous years. Due to a limitation on 200 guests, the building was divided into three parts that could welcome 200 guests each: Aud.Max., Sløyfa and Bodega. UKA i Ås had a broad program, where UKErevyen was undoutbly the most popular feature. For the second time in a row, all of the music in the UKErevy was composed by us, which we are very proud of. The collected amount for Strømmestiftelsen, the charity project for UKEhjelpa, was doubled compared to 2018.. UKA i Ås 2020 had 968 volunteers, including the UKEboard, committee leaders, second in commands and other volunteers. It is no secret that working with UKA i Ås 2020 has been very different than what we had expected, but we are incredibly proud of and grateful for what we have achieved together.

We would like to thank everyone who has contributed and made it possible to arrange UKA i Ås 2020, and for all the commitment, support and feedback. Thanks to you, we have managed to organize possibly the largest and longest festival in Norway in the pandemic year of 2020!

The UKEboard for UKA i Ås 2020 consisted of:

Leader of UKA i Ås – Fimke Frederika Pijfers Head of administration – Helene Storlien Head of events – Guro Lervik Arntsen Head of marketing – Eirik Sønstevold Head of revue – Synneva Gjelland Head of sales – Anders Kristoffer Halsvik Sandnes Head of serving – Mildrid Angard Hoff Head of finance – Sanne Kristin Karlsen

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On the General Assembly in the fall of 2019, the following goals were set for UKA i Ås 2020: •

UKA i Ås will be recertified as “Miljøfyrtårn” and take measures that further reduce the festivals climate footprint.

•

UKA i Ås 2020 will have an increased number of visitors to the UKErevue and concerts.

•

UKA i Ås 2020 will get national attention via nationwide media.

•

UKA i Ås 2020 will strive for all volunteers to enjoy their work and feel that they are contributing with something meaningful.

•

UKA i Ås 2020 will focus on including the students at VET and international students.

There will also be developed a better offer for those who are between 18 and 20 years old.

•

UKA i Ås 2020 will have a wide range of food and beverages regarding allergies and preferences.

•

To mark the 50th UKA i Ås we will find inspiration from previous UKER i Ås.

•

UKA i Ås 2020 will meet the required return set by the core board.

Some of these goals have been difficult to achieve due to the reduction of the festival. We do however still think that the goal attainment has been good.

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UKA i Ås will be recertified as “Miljøfyrtårn” and take measures that further reduce the festivals climate footprint.

For the first time, there has been made a climate accounting for UKA i Ås, and it shows that the festival has a rather low greenhouse gas emission compared to similar festivals. To achieve this goal, it was important to find another solution than diesel to heat up the tents outside of the building, which we did. During UKA i Ås 2020, the tents were heated up using electricity. The artists were encouraged to travel with public transportation if possible, and none of them travelled by plane. LED-lights, which have a lower energy consumption, were used for UKErevyen and the concerts. At the time of writing this, we have not received an answer on whether we have been recertified as “Miljøfyrtårn”, but we hope that this has been cleared by the 22nd of March. Based on previous experiences with the certification, we see it as likely that we will be recertified.

Conclusion: Goal (hopefully) achieved.

UKA i Ås 2020 will have an increased number of visitors to the UKErevue and concerts.

With a limitation of 200 guests on corncerts and revue, it is quite obvious that this goal was hard to achieve. We have however sold more tickets to normal showings of UKErevyen than in 2018. We therefore think that the goal has been party achieved.

Conclusion: Partly achieved.

UKA i Ås 2020 will get national attention via nationwide media.

Since the festival was reduced, we had neither a wish or a need to promote the festival a lot outside of Ås. This goal was therefore not prioritized. Vi have however gained a lot of attention in the local news, and Khrono wrote an article about UKA i Ås 2020 after the festival. When UKA i Ås was over, we sent press releases to several large media houses, but it was sadly not picked up by anyone. At this time, Norway had an increasing infection rate and another lockdown, so the media likely shifted their focus to this.

Conclusion: Not achieved.

UKA i Ås 2020 will strive for all volunteers to enjoy their work and feel that they are contributing with something meaningful.

During UKA, we got a lot of feedback that the volunteers enjoyed their work and that they liked contributing to the festival. To have some specific feedback, we had a survey after the festival. We then asked about whether the volunteers enjoyed the work, if they felt safe and why they chose to be a volunteer. The survey showed that the volunteers enjoyed their work (5,1 out of 6) and that they felt safe as guests (5,2 as 6). The most important reason for why people volunteered was that they wanted to contribute to the student environment and get Side 19 av 53

to know new people. In addition to this, we have received feedback from individuals, local organisations and NMBU that UKA i Ås has been important for the well being and motivation in 2020. We are incredibly proud of and happy with this.

Conclusion: Goal achieved.

UKA i Ås 2020 will focus on including the students at VET and international students. There will also be developed a better offer for those who are between 18 and 20 years old.

We traveled to Adamstuen to recruit veterinary students during both rounds of recruiting committee leaders and during the recruiting of volunteers to miniUKA. This was not done before UKA to minimize the travelling between Ås and Oslo. The female choir of the veterinary students, Tonus Uteri, had their own bar in Sløyfa.

In the spring of 2020, we participated in the international buddy week. All of the marketing material has been translated to English, including the UKEmagasin, recruiting pamphlet and the information on social media and the website. There were not many exchange student to recruit, but several international students were volunteers.

Two out of the three parts of the building, Aud.Max. and Bodegaen, were available for those between 18 and 20 years old. In Bodegaen, there were different activities and theme parties, and Aud.Max. had a broad variety of concerts and a stand up show.

Conclusion: Goal achieved.

UKA i Ås 2020 will have a wide range of food and beverages regarding allergies and preferences.

UKEgrillen had gluten free, vegetarian and vegan options. In Aud.Max, there were chicken sausages, to have a broader range. The menus for the gala dinners were without any of the most normal allergens, so that the vast majority could it this. In general, there was a broad selection of beer, cider, alcopop, wine, sprakling wine, cocktail on draft and drinks, but with a different selection in the different parts of the building. All of the bars in Sløyfa had alcohol free drinks (mocktails), and there were beer and cider in several of the bars in Sløyfa. We had alcohol free options for both red and white wine, and there was a broad selection of chewing tobacco (snus). UKA i Ås 2020 had tre very own drinks: UKEbeer, UKEwine and Revue soda.

Conclusion: Goal achieved.

To mark the 50th UKA i Ås we will find inspiration from previous UKER i Ås.

The design profile of UKA i Ås 2020 was inspired by old designs and the architecture on campus and Samfunnet. The front and back page of UKEmagasinet was inspired by old posters for the UKErevy. The UKEblog wrote a post about the history of UKA i Ås, and the Christmas calendar in December 2019 had several posts that looked back on the history of Side 20 av 53

UKA i Ås. The program for UKA i Ås 2020 was also inspired by previous UKER, with the tradition week, Gøy På Landet og Ta Sjansen. The design of the house during UKA was also influenced by previous UKER, for example with the time line in Aud.Max. UKErevyen 2020 “I full vigør” brought back the tradition of singing “Jeg og’n Thorvald” in the revue. Parts of the song could be found in all of the songs in the revue, and the name of the revue comes from the song. One of the skits brought back names from previous revues. The stage curtain in Aud.Max. was also renewed for the occasion of the 50th UKA i Ås.

Conclusion: Goal achieved.

UKA i Ås 2020 will meet the required return set by the core board.

On the general assembly in the fall of 2019, a required return of 20% was set for UKA i Ås 2020. In August 2020, the board of House and Finance agreed on a new required result of 300 000 kroner. The accounting for UKA i Ås 2020 shows a return of 28% and a profit of 1 683 276 kroner. This is largely due to financial aid from the government to the culture sector, but also due to good cost control and high income from sponsors.

Conclusion: Goal achieved.

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Financial statement for UKA i Ås 2020 The project, UKA i Ås 2020, lasted from the 25th of March 2019 to the 22th of March 2021. The festival was held from October 1st 2020 to October 26th 2020. The financial accounting presented is being presented differently from previous UKER to match the accounting of the other parts of the house. Since UKA i Ås is a project, it is not being presented as an annual accounting for 2020 but as a project over the period of two years. UKA i Ås uses money outside the year in which the festival is held on both the booking of artist, but also for recruiting and marketing.

The UKEeconomy was supposed to include the result from the festival miniUKA. In 2020 it was not possible to arrange the festival in March and therefore it will not be included. We did, however, get a compensation from Lotteri- og stiftelsestilsynet. The amount we got is 657 811,00 kr. This did, naturally, help us during the planning of the main festival in October.

In addition, we did get 464 083,00 kr from Kulturrådet as compensation for the concerts held during UKA. Under follows the overview of the results from UKA i Ås 2020: Regnskap

UKA i Ås

2014

2016

Budsjett

Regnskap

Budsjett

Regnskap

2018

2018

2020

2020

Billettinntekter

3,697,474

4,247,144

4,118,725

4,495,678

4,390,000

1,508,674

Gjesteinntekter

1,051,720

1,049,529

1,130,000

1,246,425

1,260,000

480,790

210,270

264,700

220,000

242,587

255,000

50,710

2,657,535

3,906,811

3,321,625

2,602,951

3,375,000

1,095,454

267,022

377,529

345,000

379,325

385,000

111,057

Effektinntekter

23,302

73,996

75,000

109,216

112,000

101,962

UKEhjelpa

38,465

97,934

100,000

94,257

100,000

196,679

2,273,602

1,888,283

2,060,000

1,854,197

1,980,000

2,434,961

176,490

41,892

390,650

43,308

93,500

22,813

10,395,880 11,947,818 11,761,000 11,067,944 11,950,500

6,003,099

Garderobe/renhold Barinntekter (Natt)Matinntekter

Støtte Annen driftsrelatert inntekt DRIFTSINNTEKTER Barkostnader

1,655,504

2,210,693

1,923,309

1,999,486

2,275,000

433,615

Matkostnader, til salg

783,792

921,051

1,075,000

721,875

904,000

152,738

Matkostnader, internt bruk

219,166

299,185

340,000

314,855

328,000

90,548

2,074,276

2,711,937

2,496,357

2,368,117

2,745,000

1,037,614

Artistkostnader

Side 22 av 53

Andre honorarer

196,320

195,177

200,000

242,475

204,000

266,890

Arrangementskostnader

151,444

105,845

85,000

116,274

113,000

303,546

Trykkekostnader

167,211

172,886

105,000

172,080

190,000

61,900

Markedsføringskostnader

130,537

89,261

260,085

119,346

134,500

62,922

Effekt- og vareinnkjøp

228,082

268,695

258,000

338,269

342,000

259,856

Driftsmaterialer

145,046

192,879

171,151

279,755

314,000

256,259

Kontor- og adm. kostnader

293,295

817,249

1,148,787

728,090

784,500

500,669

17,461

173,071

48,000

62,636

45,500

32,737

12,357

50,000

3,602

IT Støtte til kursing Tonoavgift

135,076

135,000

114,920

118,000

48,688

Teknisk utstyr

649,879

1,020,258

867,000

714,701

701,000

550,842

Veldedige formål

100,000

100,000

100,000

100,000

100,000

200,000

Annen driftskostnad

810,008

178,257

147,861

105,812

110,000

59,224

DRIFTSKOSTNADER

7,622,021

9,591,520

9,360,550

8,511,048

9,458,500

4,321,650

DRIFTRESULTAT

2,773,859

2,356,298

2,400,450

2,556,896

2,492,000

1,681,449

8,757

8,000

4,047

Finansinntekter

5,826

Finanskostnader

2,221

FINANSRESULTAT

ORDINÆRT RESULTAT Driftsmargin

5,826

8,757

8,000

1,826

2,773,859 2,362,124 2,400,450 2,565,653 2,500,000 1,683,276 27%

20%

20%

23%

21%

Antall betalende medlemmer

The accounting differs quite a bit from the budgeted figures because of the pandemic. Nevertheless, we got a result of 1 683 276,00 kr and we did achieve the required rate of return for the festival sat by Hus- og Finansstyret on 20% by a good margin.

Naturally, we did have lower income and costs than in 2018. We worked hard to cut costs where we could and created new and creative ways to generate income. By dividing the house in to three parts, Side 23 av 53

28%

we could earn more from ticket sales. The bar sales are higher compared to 2018 when we look at the bar costs, this is because of Serveringsblokka and their incredible focus on details. UKErevyen continued their amazing work with looking into earning financial support outside of the organization, which is profitable and desirable. Other than that, one of the most impressing things this year has been UKEhjelpa´s work. We collected a shocking amount of 196 679,00 kr, which is more than double the amount from previous years. We transferred 200 000 kr to Strømmestiftelsen in total.

Proposed resolution The General Assembly takes note of the matter.

Side 24 av 53

Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report Annual accounts for Studentsamfunnet i Ås The Board of Samfunnet

Side 25 av 53

The Buisness Committee

Tuntreet

Side 26 av 53

The Board of House and Finance

Collected accounts

Side 27 av 53

Financial balance

Side 28 av 53

Accountant’s report

UAVHENGIG REVISORS BERETNING Til generalforsamlingen i Studentsamfunnet i Ås

Uttalelse om årsregnskapet Konklusjon Vi har revidert årsregnskapet til Studentsamfunnet i Ås som viser et overskudd på kr 1 376 084,26. Årsregnskapet består av balanse pr. 31. desember 2020, resultatregnskap for regnskapsåret avsluttet per denne datoen og noter til årsregnskapet, herunder et sammendrag av viktige regnskapsprinsipper.

Etter vår mening er det medfølgende årsregnskapet avgitt i samsvar med lov og forskrifter og gir et rettvisende bilde av organisasjonens finansielle stilling per 31. desember 2020, og av dens resultater for regnskapsåret avsluttet per denne datoen i samsvar med regnskapslovens regler og god regnskapsskikk i Norge.

Grunnlag for konklusjonen Vi har gjennomført revisjonen i samsvar med lov, forskrift og god revisjonsskikk i Norge, herunder de internasjonale revisjonsstandardene (ISA-ene). Våre oppgaver og plikter i henhold til disse standardene er beskrevet i Revisors oppgaver og plikter ved revisjon av årsregnskapet. Vi er uavhengige av organisasjonen slik det kreves i lov og forskrift, og har overholdt våre øvrige etiske forpliktelser i samsvar med disse kravene. Etter vår oppfatning er innhentet revisjonsbevis tilstrekkelig og hensiktsmessig som grunnlag for vår konklusjon.

Styret og daglig leders ansvar for årsregnskapet Styret og daglig leder er ansvarlig for å utarbeide årsregnskapet i samsvar med lov og forskrifter, herunder for at det gir et rettvisende bilde i samsvar med regnskapslovens regler og god regnskapsskikk i Norge. Ledelsen er også ansvarlig for slik intern kontroll som den finner nødvendig for å kunne utarbeide et årsregnskap som ikke inneholder vesentlig feilinformasjon, verken som følge av misligheter eller utilsiktede feil. Ved utarbeidelsen av årsregnskapet må ledelsen ta standpunkt til organisasjonens evne til fortsatt drift og opplyse om forhold av betydning for fortsatt drift. Forutsetningen om fortsatt drift skal legges til grunn for årsregnskapet så lenge det ikke er sannsynlig at virksomheten vil bli avviklet.

Revisors oppgaver og plikter ved revisjonen av årsregnskapet Vårt mål er å oppnå betryggende sikkerhet for at årsregnskapet som helhet ikke inneholder vesentlig feilinformasjon, verken som følge av misligheter eller utilsiktede feil, og å avgi en revisjonsberetning som inneholder vår konklusjon. Betryggende sikkerhet er en høy grad av sikkerhet, men ingen garanti for at en revisjon utført i samsvar med lov, forskrift og god revisjonsskikk i Norge, herunder ISA-ene, alltid vil avdekke vesentlig feilinformasjon som eksisterer. Feilinformasjon kan oppstå som følge av misligheter eller utilsiktede feil. Feilinformasjon blir vurdert som vesentlig dersom den enkeltvis eller samlet med rimelighet kan forventes å påvirke økonomiske beslutninger som brukerne foretar basert på årsregnskapet. For videre beskrivelse av revisors oppgaver og plikter vises det til https://revisorforeningen.no/revisjonsberetninger.

Uttalelse om øvrige lovmessige krav Konklusjon om registrering og dokumentasjon Basert på vår revisjon av årsregnskapet som beskrevet ovenfor, og kontrollhandlinger vi har funnet nødvendig i henhold til internasjonal standard for attestasjonsoppdrag (ISAE) 3000 «Attestasjonsoppdrag som ikke er revisjon eller forenklet revisorkontroll av historisk finansiell informasjon», mener vi at ledelsen har oppfylt sin plikt til å sørge for ordentlig og oversiktlig registrering og dokumentasjon av organisasjonens regnskapsopplysninger i samsvar med lov og god bokføringsskikk i Norge.

Vestby, 4. mars 2021 Moltzau Revisjon AS

Lars-Erik Moltzau Statsautorisert revisor

Medlem av Den norske Revisorforening Org.nr: NO 984 445 180 MVA

Pb. 158, 1541 Vestby Tlf: 64 95 56 50

Bankkonto: 1080.18.98225 E-post: lars-erik@moltzau-revisjon.no

Proposed resolution The General Assembly approves of the annual accounts for Studentsamfunnet i Ås and the accountant’s report for 2020.

Side 29 av 53

Case 7 Preliminary reports for Studentsamfunnet i Ås for spring 2021

with the municipality of Ås. The collaboration with SiÅs and NMBU has worked well, and we are thankful for all the good advices and support.

We are one of the partners in Energiseminaret,

7.1 The Board of Samfunnet Following are the reports from board members of the Board of Samfunnet (Samfunnsstyret). The report from the leader is on behalf of Samfunnsstyret.

Report from the Leader Maylinn Dramstad The Board of Samfunnet the spring of 2021 consists of the following members:

Leader - Maylinn Dramstad Head of Bodega – Andreas Røang Head of Administration – Trude Skymoen Juvkam Chief Financial Officer – Peder Midttømme Event Manager – Miranda Dørum Marketing Manager – Marek Zimmermann Concert Director – Sigrid Jordet Bruheim So far in 2021, there is not much exciting to report. The board had many exciting plans and projects this spring, but due to Covid-19 these plans have been put on hold. These last months have been challenging for all of us, but perhaps especially for some of our KSs and committee members. A special thanks to you!

We hope, and believe, that the worst months are behind us, and that we have some brighter weeks ahead.

Collaboration with other actors

and even though the seminar is held in a different format than first intended, the collaboration has worked well. We also have a good dialogue and collaboration with the Student Parliament and the Working Committee.

Organizational development

We have moved the entrance committee to Bodegablokka and merged a few of the KS positions. The planning of the logistics behind operating committees has begun, and we will make sure this is in place before UKA in Ås 2022 starts to hire new volunteers.

Activity and more

We have used the opportunity to sort out a few other tings while the activity has been down. We have developed a routine which will make it easier to understand the new serving agreement. Our technical department have figured out a good solution for streaming events, and still get good sound and experience. Arrangementsblokka has come up with good ideas for events that work well digitally, as well as events we can run as a combination between physical and digital.

Bodegablokka are working out a solution which is secure for both guests and our committee members. We are experimenting with digital revues and a recording of Studentsamfunnets history lesson.

So far this year, we have had a good dialogue Side 30 av 53

Even though haven’t opened the Bodega yet, the Tuesday refills and quizzes are held physically at Samfunnet in March. We are planning to open Café Klubben as well, but in a newly renovated format. New furniture, freshly sanded floors and painted walls have been installed here. We will install new outdoor furniture on the pergola, and we believe this will be a nice place to enjoy a cup of coffee throughout the spring.

We also use the time to figure out a new solution to improve the room capacity and a better system for room bookings. From next semester there will be possible to sign up for your community service in Café Klubben during quiz, at Tuesday refills or Monday events organized by NU. Maylinn Dramstad, Leader of

VSF has moved their things from Adamstuen to

Studentsamfunnet i Ås 2020/2021

Kajaveien, which means the moving of the veterinarians is finally here. We look forward to welcome all the veterinary students in a proper Ås-way as soon as the conditions allow.

Finally, I would like to thank everyone for their patience, and apologize for any confusion that has been caused this spring. We in the Samfunnet have done our best to find solutions and understand the everchanging guidelines. A huge thank you to all committee members and KSs who have been creative, found new solutions and worked towards an opening that has been constantly postponed.

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Report from the Head of Bodega Andreas Thorshaug Røang Bodegablokka vår 2021:

Festsjef: Sigrid Lyslo Wilhelmsen Overkonserndirektør: Johan Stener Maagaard Ordensvern: Hedda Meljlænder-Larsen og Emma Peistorpet Bar: Ylva Lyssand Mat: Amanda Woie Snekker: Fredrik Veggeland Café: Jardar Lindaas Bringedal Committees:

This has been a different year for all of us. A time where there have been frequent descents, and new guidelines in time and out of time. Bodegablokka has nevertheless been involved in a lot of administrative work and development of the committees.

During the first months of the year, we conducted workshops. How much of the focus has been on job security and future measures on the building.

Bar has worked to develop the barmenu, both by looking at new drinks that may be relevant, but also to improve the offer for those under 20 as well as non-alcoholic drinks.

It will now also conduct a security guard course for law enforcement and entrance, so that you are best equipped for a normal opening of the house.

A good deal of work is being done with the Serving Agreement to get the best utilization of this, and how the administrative work is to be done. An agreement that will provide benefits to both Society and the Students.

We look forward to other times, and work to be best equipped and ready for things to change. We look positively to the future.

The building:

What we all prefer is to be able to have the house open for festivities, meetings, social gatherings, etc., but this has unfortunately not been possible in the last period. On the other hand, this has opened up opportunities for upgrading miscellaneous on the building.

During the autumn cleaning, we had the walls in Bodegainngang, Rosehagen, Fotballrommet, and large parts of Café Klubben repainted.

Some work will be done with the floor on the building this spring. We are in the process of sanding and varnishing the wooden floor in the Cafè club, Uggenspranget, Møterommet and Formandsrommet. We are also working on the project to lay a new floor in Festsspisesalen, Peisestuene and Allrommet.

We have also invested in new furniture for both Cafè Klubben and Pergolaen. It will be more convenient to use Cafè Klubben as a study place. With new furniture on the Pergola, it will be possible to enjoy the nice days ahead.

A project has also been started to replace the windows in the family room, the banquet hall, the corridor room and the meeting room. So that we can better take care of the heat, and lower the noise level from the outside.

It is fun to see the funds from DVU are spent on projects that you acutal can see. So that we both get an aesthetically pleasing house, but

Side 32 av 53

there are also upgrades that improve it technically.

Thanks!

With this I want to thank all the committee leaders and committee members in Bodegablokka! All the hours, the effort, the commitment and their good mood make everyday life much easier! Even in a time out of the ordinary, you have stood your ground and been adaptable. Looking forward to working with you the rest of the year. I would also like to thank you for the trust the General Assembly has given me.

Andreas Thorshaug Røang, Head of Bodega of the Board of Samfunnet i Ås 2021

Side 33 av 53

Report from the Head of Finance Peder Midttømme Honorable General Assembly!

The finance block consists of:

Finance assistant: Gjermund Korbøl Thoner Accountants: Kristoffer Nyberg, Henriette Aasen and John Patrick Systad Murray KS Climate Accounting: Karin Thobro Schiøtz and Johannes Fjeldså, as well as 3 committee members KS Analysis: Sabina Langås Financial update in the spring of 2021

There has been generally minimal economic activity so far this semester. We have several large, fixed costs and are dependent on income for the rest of the year to cover these. We have not had any income from the digital events as we have seen it as more important to have a low-threshold offer for our members.

Annual accounts 2020

Net profit for 2020 totalled 542 075 kr for Samfunnet. The reason for the higher-thanbudgeted result is that we have had lower costs than expected in addition to a reduced amount in the serving agreement with SiÅs. It is probably not a shock to anyone, but very little happened as planned financially. Revenues were nowhere near reaching budget, but neither were expenses. The state support schemes have also contributed to the fact that things have gone well for Samfunnet itself at such a time. The accountants have been working for a long time now to get the accounts as accurate as possible. It is an important job they do that

saves us large audit costs. I would like to say a big thank you to Elinor, my predecessor, who had control in her period and gave me and the accountants a very good starting point when we started with the annual account. Thank you very much!

Analysis

Our newly established Analysis KS has started with work to identify what we can get out of what we have of available data. Here we look at the possibilities of everything from making good estimates for when guests arrive at events, to improve the estimates when we make the budget for the coming year. What direction this position takes we will see with time, but there is large potential in the sales data we are sitting on. I am very excited to see what our first KS Analysis, Sabina manages to find out!

The climate accounts for 2020

Furthermore, I will highlight the fantastic efforts of climate accounts committee, with Karin Thobro Schiøtz at the helm, has laid down. They have reached their goal with a detailed climate account for the entire Studentsamfunnet i Ås. You can see how thoroughly they have worked in the case documents and presentation at GF. I am very impressed! Thanks to their efforts, we can in the future make weighted decisions about what to do to reduce our climate footprint. Now Karin is leaving, but I feel confident that the block will continue to do a brilliant job when Johannes takes over the lead.

Finally, I would like to thank Gjermund who is now approaching his second year as KS in the Side 34 av 53

block, first as an accountant and now as a financial assistant. We need such commitment to ensure continuity in the block!

Peder Midttømme, Head of Finance of the Board of Samfunnet i Ås 2021

Side 35 av 53

Report from the Head of Administration Trude Skymoen Juvkam Honorable General Assembly!

new layout of LinTicket. This system and layout will be tested properly when we can use Community Services again. The opportunity to sign up for Community Service for Tuesday Refills and Thursday Quizzes is ready when it is time to recall for Community Services. This

Administrasjonsblokka Spring 2021

solution has not been tried yet, since

Administration Assistant: Anna Imsgard Strøm

Samfunnet has been closed. We look forward

HR: Vilde Kjelsrud Pedersen

to getting this started.

Head of Staff: Tonje Marit Brekken Head of Staff: Andrine Stengrundet

Our HR manager, Vilde, has familiarized herself

Head of Linticket: Aurora Hansen

well with the position and made a brilliant

Head of IT: Tord Ståle Storbækken

effort with preparations and implementation of both KS forum and KS workshop. She has

The committee leaders and committee

also organized a committee workshop. She is

members of Administrasjonsblokka have done

also available to talk to for those who make

great effort during this spring. Despite strict

contact!

restrictions, good work and commitment is put into the work tasks!

Aurora, Linticket KS, constantly solves problems for anyone who has difficulties. In

Administration assistant Anna has taken care

her work with the development of LinTicket,

of the communication with NMBU with card

she follows up on which functions can be

access, ensuring all needs for access to the

benefited more in the future, especially with

house are covered! She continuously updates

regard to the new layout and the use of this.

the overview of all volunteers at the Student Society and contracts. Committee member

Problems and questions about IT are dealt with

Fredrik is responsible for communication in

by the IT manager himself, Tord. Together with

connection with room booking. The

the incoming IT manager, Marisha, we are

restrictions have placed strict restrictions on

working on a transition to a new platform.

the practice of the use of the rooms, therefore we look forward to open for room bookings

Membership numbers

again, when the situation allows us.

As of 28.02.2021, the Student Society in Ås has 1817 members, of which 15 are international

The entrance committee has now been moved

members. This makes up about 32% of the

to Bodegablokka. Administrasjonsblokka has

students at NMBU! Lifetime members are not

decreased in size as a factor of this.

included in this total. The Board of Samfunnet hope that the interest of being a member of

The personal committee leaders answer

the Student Society in Ås is maintained, we

questions about memberships. They have also

really appreciate that so many want to be a

worked on developing and getting to know the

part of it!

Side 36 av 53

To all of the committee leaders and committee members in Administrasjonsblokka - thank you so much for the good work! Your commitment and effort is greatly appreciated, and I look forward to working further with all of you this year!

Trude Skymoen Juvkam, Head of Administration of the Board of Samfunnet i Ås 2021

Side 37 av 53

Report from the Head of Events Miranda Dørum Honoured General Assembly!

New thinking

In my short time as Head of Events, this is the key word I am left with. As it has looked dark for the opening of Samfunnet, we have had to look at new solutions to keep an offer to our members. The Event Committee has held many digital events to offer while the house has been closed, among these it has been the first ever Digital Graskurs 0.5 and digital Semsterkickoff. We have hired a committee member for NM in Studentrevy who has been responsible for making a digital version of this event which was actually to be held during UKA in Ås 2020, but which we now get to see during the Sprell Festival. Samfunnet has, in collaboration with AU, NMBU, SiÅs and Fadderuken, started the Tårn-tournament so that people have the opportunity to find a group to do various activities in which we want to reduce loneliness among students. The quiz committee has been working to maintain the same high standard of Thursday's quiz, even while it is digital. The news committee has had to move many of its speakers, while they have planned incredibly exciting presentations that can be shown during Tirsdagspåfyll when the house reopens.

Volunteering

Once again, the volunteers at the Studentsamfunnet i Ås show the incredible spirit of hard work that we should be proud of.

We have worked together for the Samfunnet to be up and running even without the opportunity to exploit any benefits or feel the

effect their work actually has. In a time like this where the government makes decisions that do not benefit the students, where loneliness and heavy thoughts have never been more requested among the population, it is natural that one quickly loses the motivation to work with volunteering while doing everything else one student must. Fortunately, we have seen that the spirit of volunteering that we are so famous for lives on, even in a pandemic.

A hopeful future

I am hopeful when I look towards autumn.

With vaccination well underway and a government opening up for this summer's festivals, it may look brighter for us to have a normalized offer in the Community Building. I look forward to having larger theme parties, packed halls for exciting lectures, knowledgeable quizzes and revues again. If we can complete an autumn semester close to the last, we can hopefully have a more normal sponsorship week for all new students in addition to giving a proper offer to all new students who came during 2020 and who did not get a normal start in student life sin. And of course, have a varied offer to all of you members of the Student Society in Ås who have stood with us through this difficult time.

Thank you

I would like to thank the entire Arrangementsblokka, which has had to adapt to new messages, guidelines and problem solution that have never taken place in previous years. Thank you so much for your determination and your ability to come up with new, creative solutions that have meant an incredible deal to the student body this spring.

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I am incredibly grateful to have such a wonderful group with me in this work.

I welcome a new Head of Events who will sit with me for the next period. I´m looking forward to have a great collaboration in the future!

Miranda Dørum, Head of Events of the Board of Samfunnet i Ås 2021

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Report from Head of Marketing Marek Zimmermann Honorable General Assembly!

the lack of a semester program due to this. We have had to solve things as we went, within our block and in the cooperation with the Event Block. Some of these solutions have

Marketing Block spring 2021

worked better than others, but the pieces have

Marketing assistant: Oline Brekke

fallen better and better into place. In particular

-

Web editor

have the working conditions for Oline and the

-

Write/translator

committee members in design & layout not

-

Social Media Manager

been easy, but they deserve all the praise for

-

Journalist

doing the job very well.

-

Design & Layout (4 committee members)

Film & Photo KS: Knut Sørbø

Lise has gotten well settled in her new role in the newly merged Sprell/Including committee.

-

Photo 14 Committee members

The committee has had a fresh beginning with

-

Film 4 Committee members

blank pages and used the opportunity well to

-

Podcast Manager

develop progress plans. Lise has had many

Including Manager / KS Sprell: Lise Hovd -

5 Committee members

great new ideas, which we are looking forward to realizing as we move forward.

Work behind closed doors

Knut took over as KS film & photo and has

The Marketing block has in varying degree felt

settled in nicely in his new position. Usually,

the impact of the corona-restrictions on its

most of the work for the photographers

daily work. Although Samfunnet was closed for

consists of documenting what is happening at

months, have many kept on working hard and

Samfunnet. We have begun to take a look at

produced weekly programs, Facebook-events

possibly redistributing some of the

and other promotional material for our social

photographers to help with the filming. Here

media. At the time of waiting we are looking

Helge has, as usual, been very reliable and has

forward to reopening and giving our new KS’s

done a great job in producing high class

in Sprell/including and Film & Photo the

material.

opportunity to experience working with guests back at Samfunnet.

The period has required some new solutions and it has not always been easy during

The most challenging thing about this

lockdown, but the Marketing Block has done a

semester has been the unpredictability, and

great effort to inform old and new students about digital events. I am greatly looking Side 40 av 53

forward to working more with this group in a digital day-to-day life, perhaps even more when Samfunnet finally can reopen.

Marek Zimmermann, Head of Marketing of the Board of Samfunnet i Ås 2021

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Report from Head of Concert Sigrid Jordet Bruheim Honorable General Assembly!

Concert block spring 2021 Light Staff: Ida Børve Smith Light Tecnical: Fredrik Skistad Sound Staff: Bjørn-Eirik Roald Sound Technical: Julie Overrein Disco: Julia Helena Navdahl Artist&Booking: Jenny Skjermo Telstad Incoming Artist&Booking: Ida Therese Sæverud og Thale Sandvig Andresen The spring of 2021 did not start in any way as we had hoped. With the strict national and local restrictions, Samfunnet had to continue to keep its doors closed. The planned semester kick off with Kakkmaddafakka, once

focus on training and applying for economical fundings. The light committee has been granted an application by the House & Finance Boars and is now working on a five year plan for purchasing and upgrading the equipment we have on the house.

I want to thank and boast all the committee leaders in the block for having kept their spirits up despite a lot of uncertainty and many counter-messages. It is such a joy to work with you.

We are focusing on the future and the light at the end of the tunnel. We hope, wish and believe that we will be able to arrange many opportunities for you to get loose on the dancefloor, or at least at the table, the rest of 2021. Until then, stay safe!

again, had to be moved, but we are crossing our fingers and toes that they will take the stage in Aud.Max during 2021!

The corona situation allows, and almost forces one to think outside of the box and find new solutions to how we can arrange our event.

This has given us the opportunity to bring new thought and ideas to life. I want to give a huge shout out to our technical chiefs who have worked to create hybrid solutions that will make it possible to conduct events both digitally and physically, with really good quality! That makes it possible to reach out to more people than the restriction allows us!

The reorganization within the block last fall has proven to be beneficial. When involving two new technical KS positions, the committee chiefs have had more room to

Sigrid Jordet Bruheim, Head of Concert of the Board of Samfunnet i Ås 2021

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7.2 The Business Committee Honorable General Assembly!

The Board in the spring of 2020 consists of:

Leader - Michelle Seigerud Head of administration - Kristiane Holter Head of career day - Emilie Giltvedt Langeland Head of events - Clara Nilsson Moseby Head of sponsorship - Johannes Voll Head of marketing - Andreas Kinnari Business Day 2021

This spring´s Business Day was organized on February 19. This year there were 23 companies present by digital stands - both small and bigger. 5 of the companies had the big package, which included that they also had the opportunity to have a live presentation during the day. We think that both the students and the companies were very pleased with the day, and there was a lot of dialogue between everyone of the students and the companies that participated during the day. Business Day is the smaller of the two career fairs as the Business Cometee arranges during the year, and this is a great opportunity for the smaller companies to show their characteristics. Our own career counselor at NMBU was available with her own stand at the Business Day and she answered various questions. We were actually supposed to arrange a photoshoot before this Business Day, for photos that can be used on a CV, but the restrictions associated with the pandemic did not make it possible, so we had to cancel. The Business Cometee are very pleased with the implementation, even everything had to be done digitally. We hope everyone enjoyed the day, and really hope we can arrange the Career Day 2021 physically this autumn.

Other events and activities

Since the last General Assembly in November, the Business Committee has arranged a lot of events, even most of them have had to be done digitally. We have arranged “Employed - What now?” with Tekna, “Digitally study technique” with the Writing Centre at NMBU, “A kickstart at the master thesis” with the Writing Centre at NMBU, “job searching on 1-2-3” with NMBU´s own career counselor, “Tips and Tricks to a digitally Business Day”, “LinkedIn course” with NITO and “Job interview course” with NMBU´s own career counselor. We have experienced good attendance at the events, and it is noticeable that the students benefit from the positive aspects of digital events, and that you don't have you walk physically out of the door. Other events that the Business Commetee also going to arrange before the summer is “Tirsdagspåfyll: Ås-Så-Videre” and Multiconsult is going to have a company presentation.

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Career Fund

The Career Fund consists of 15% of last year's surplus to the Business Committee. During 2020, 50 000 kr was granted for career-promoting activities for students at NMBU. This money was repaid when the pandemic did not make it possible to carry out the planned events. The deadline for applying for Career Funds for Spring 2020 expired on March 20th. The next deadline is September 20th. The funds that are not distributed are earmarked for the Student Society. Guidelines, application forms and previous grants are available at www.nunmbu.no Sponsorship work

During 2021, the Business Commetee renewed the agreement with Tekna og NITO. We are happy to be able to collaborate with the trade unions and hope for a good cooperation in the coming year. The sponsorship team is led by the Head of sponsorship from the Business Committee. Efforts are being made to coordinate the sponsorship work carried out by the Student Society in the best possible way.

In the future, it will also work to ensure that future sponsorship agreements have a clearer climate focus.

Climate

The Business Committee has assessed its own activities to try to reduce the climate footprint of the board. There have been few events with physical attendance the last semester, so the activities where a lot is emitted have been reduced, and also the possibility of reducing. The student society has presented the climate accounts for 2020, and the majority of the gas emissions to the Business Commetee arise from the transport of guests to career fairs, and travel connection to the overlapping trips. The overlap trip this spring had to be canceled due to the pandemic, and this year's first career fair was held digitally. Thus, the figures for gas emissions for the Business Committee so far in 2021 are very positive.

On behalf of the Board of the Business Committee, Michelle Seigerud, leader of the Business Committee at NMBU 2021

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7.3 Tuntreet Honorable general assembly!

Editorial staff:

Chief photographer: Nathalie Genevieve Bjørneby Chief of translation: Benjamin Alexander Faulkner Chief of layout: unappointed at the moment The staff also consists of 28 members on contract: journalists, photographers, proofreaders, translators, layout makers, illustrators, the distributor of the physical paper, and the web manager.

There are also a few freelancers. We would wish for more members, but those we have still manage to produce a complete student paper!

Editions and quantity

Throughout the autumn and so far this spring, Tuntreet issues have been published as planned, with a new editions coming out each third week, and a total of five editions per semester.

We adapt the quantity according to the corona situation, but unless it changes a lot from now on, we will print 7-800 Norwegian editions and 100 English editions. The English quantity is reduced quite a lot since there are fewer exchange students, but it goes without saying that we want to continue with our English offer for the international students currently in Ås.

We have changed the distribution pattern a bit. We now distribute both at campus, and in the student villages, since many work from home. This seem to work well, and almost all the editions have been picked up. After TT02 there is also a rack at Bikuben, and we hope that the veterinary students will catch interest for Tuntreet.

Economy and ads

The biggest expense of Tuntreet is connected to printing costs. Apart from that, it is manly licenses and costs concerning social activities for the staff members. We are trying to reduce the license costs and, as mentioned previously, the quantity, to adapt to the situation and the number of students at Ås.This autumn we printed a few ads in collaboration with UKA. Other than that, there have been few ads.

TT online

We are always trying to improve and develop our homepage, tuntreet.org, something that is especially important in a mostly digital world. This autumn we started publishing English cases alongside the Norwegian ones.

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We regularly publish surveys on Facebook, and have started to actively share them in different Facebook-groups connected to the university. This has led to a big increase in responses.

Thank you

Thank you to the staff at Tuntreet, the engaged students in the boards and to Samfunnet in general, as well as the rest of the student community. It is because of all the people behind the paper, and all those that read it, it is possible to produce a student paper in times like these. It has been amazing to work with Tuntreet and learn so much new stuff.

Best of luck to Tord, that is going to become the Editor-in-Chief after the summer, and to the new editor that will get elected at the General Assembly. I am looking forward to seeing what you come up with!

Regards Guro Størdal Editor-in-chief in Tuntreet spring 2021

Proposed resolution The General Assembly takes note of the matter.

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Case 8: Cases submitted in accordance with applicable deadlines 8.1 Climate Accounts of Studentsamfunnet i Ås 2020 The climate accounts of Studentsamfunnet are a purchasing-based climate accounts that include Scopes 1, 2 and 3, in addition to all relevant purchases.

Scope 1 is direct emissions from fossil fuels or fuels used for transport or stationary combustion.

There are no emissions from Scope 1 in 2020 as no heating oil has been used for stationary combustion or fuel for own cars.

Scope 2 is indirect emissions from electricity and district heating. In this scope, the greenhouse gas emissions from the months January, February, March, August, September, November are registered at Samfunnet, October is registered at UKA and the rest is registered at the Board of House and Finance.

Scope 3 contributes to the largest share of greenhouse gas emissions to Studentsamfunnet in 2020.

This is indirect emissions from other activities and purchases in the value chain. The account codes are the same as in the accountings to make it easier to compare different years in the future. If the purchase consisted of several materials (like 50% cotton and 50% polyester), this was distributed between the materials. For purchases with more than 70% of a particular material (ex. 85% polyester, 10% elastane, 5% cotton) it was added under the main material.

Purchases that had a greenhouse gas emission of less than 0.1 tCO2e are not included in this overview. All purchases, regardless of size or emission size, are included in the full climate accounts.

Studentsamfunnet i ÅS Scope 1

Category

unit

Total

tCO2e

0

0,0 %

Electricity

tCO2e

15,3

17,9 %

Heating

tCO2e

4

4,7 %

Total Scope 2 emissions

tCO2e

19,3

22,6 %

tCO2e

7,5

8,7 %

Fossil fuel No emissions in Scope 1

Scope 2

Scope 3

Electricity and heating

Indirect emissions from activity and purchase waste

Travel

tCO2e

1,3

1,5 %

Transportation of external speakers/artists

tCO2e

0,7

0,8 %

Transportation of leased equipment

tCO2e

1,3

1,5 %

Advertisements and printing costs

tCO2e

2,1

2,5 %

Event costs

tCO2e

2,5

2,9 %

Cleaning, administration costs

tCO2e

1,5

1,8 %

Operating costs

tCO2e

18,0

21,1 %

Purchased effects to intern usage

tCO2e

5,6

6,6 %

Technical equipment and maintainance

tCO2e

1,5

1,8 %

Inventory and props

tCO2e

3,1

3,6 %

Flowers, gifts and prizes

tCO2e

0,3

0,4 %

Social support internally and to associations

tCO2e

1,1

1,3 %

Food and beverage internally

tCO2e

7,3

8,5 %

Food and beverage for sale

tCO2e

10,9

12,8 %

Purchased goods (zero, medium and high mva)

tCO2e

1,5

1,8 %

Total Scope 3 emissions

tCO2e

66,2

77,4 %

Total emissions without guarantees of origin (location based method)

tCO2e

85,5

100 %

Total emissions with guarantees of origin (marked based method)

tCO2e

70,2

The climate accounts for Studentsamfunnet 2020 show a total emission of 85.5 tCO2e.

The emission categories that make up the largest share are purchases of operating materials, electricity consumption, food and beverages for sale, and waste. These contribute with a total of 51.7 tCO2e, which corresponds to 60.4% of the total greenhouse gas emissions.

An individual climate account has also been calculated for each part of Studentsamfunnet. The total emissions are distributed as follows: - Samfunnet with 39.9 tCO2e - UKA in Ås with 28 tCO2e - The Board of House and Finance with 14.7 tCOe2 - Tuntreet with 1.4 tCO2e - Næringslivsutvalget with 1.5 tCO2e.

The graph below shows how greenhouse gas emissions are distributed per month. It also shows that the emissions decreased in connection with the shutdown in March 2020 and increased in the autumn in connection with the reopening of Samfunnet and UKA.

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Klimagassutslipp oppsummert Studentsamfunnet i Ås 2020

tCO2e

15 10

9,4 6,3

5

Feb

Mar

11,7

10,3

6,7

4,9

5,3

3,3

2,5

1,1

0 Jan

12,4

11,1

Apr

Mai

Jun

Jul

Aug

Sep

Okt

Nov

Des

Månedsvis fordeling av klimagassutslipp til Studentsamfunnet i Ås 2020 tCO2e

15 10 5 0 Jan

Feb

Mar

Apr

Mai

Jun

Jul

Aug

Sep

Okt

Nov

Des

Elektrisitet

Fjernvarme

Avfall

Reiser og kilometergodtgjørelse

Transport av eksterne parter

Transport og frakt av leid utstyr

Markedsføringskostnader og Trykkekostnader

Arrangementkostnader

Renhold, kontor og administrasjonskostnader

Driftsmaterialer

Innkjøp effekter og effekter til eget bruk

Teknisk utstyr og vedlikehold

Inventar og rekvisita

Blomster, gaver og premier

Sosial støtte internt og til lag- og foreninger

Mat og drikke til eget bruk og samfunnstjenester

Mat og drikke til utsalg

Innkjøp Varer (avgiftsfritt, middels og høy mva)

Proposed resolution The General Assembly takes note of the matter.

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Case 9: Informative cases 9.1 Editorial Changes in the Articles of Association In accordance with § 3.6.1 in the Norwegian version of the Articles of Association of the Student Society in Ås, the Community Board has the authority to make editorial changes. The general meeting must be informed of any changes at the first opportunity. We use this opportunity to inform you about editorial changes in § 3.7 and § 4.3.1.

Proposed resolution The General Assembly takes note of the matter.

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Case 10: Elections in according with Studentsamfunnet’s Articles of Association According to Studentsamfunnet’s Articles of Association the candidacy are presented as an attachment three days before the General Assembly.

10.1 The Board of Samfunnet 10.2 Tuntreet 10.3 The Business Committee 10.4 Kjernestyret 10.5 Election Committee Proposed resolution The General Assembly has by voting elected the following candidates: The Board of Samfunnet

Leader: Head of Finance: Head of Events: Tuntreet

Editor: The Business Committee

Head of Event: Sponsorship coordinator: 51

Head of Career Day: The Board of House and Finance

Student representative: Election Committee

Representative: Representative: The Board of UKA

Leader – UKEboss: Head of Administration: Head of Event: Head of Marketing: Head of Revue: Head of House: Head of Serving: Head of Finance:

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Case 11 Additional Cases Cases that are wished to be adressed during case 11 can be delivered to the meeting management by the time the General Assembly begins.

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