Case documents
AUTUMN 2022
NOVEMBER 14th 2022
Table of Contents Case 1: Approval of agenda and summoning........................................................................................... 7 Case 2: Approval of chairs of meeting ..................................................................................................... 7 Case 3: Appointment of scrutinizers and minute-taker ........................................................................... 7 Case 4: Electing two representatives to sign protocol with main chair of the meeting ........................... 7 Case 5: Preliminary reports for Studentsamfunnet i Ås for autumn 2021 ............................................... 8 5.1 The Board of Samfunnet .................................................................................................................... 8 5.2 The Board of House and Finance ..................................................................................................... 24 5.3 UKA i Ås ............................................................................................................................................ 26 5.4 The Business Committee at NMBU .................................................................................................. 27 5.5 Tuntreet ........................................................................................................................................... 29 Case 6 Strategy for Studentsamfunnet i Ås ........................................................................................... 31 6.a Approval of Studentsamfunnet’s overall goal .................................................................................. 32 6.b Approval of Studentsamfunnet’s long-term strategy ...................................................................... 32 6.c Approval of the Work Program for 2023 .......................................................................................... 32 Case 7 Approval of budgets for Studentsamfunnet i Ås for 2022 .......................................................... 33 Case 8: Cases received in accordance with applicable deadlines .......................................................... 36 8.1 Changes in Articles of Association ................................................................................................... 36 8.2 The Candidate Ring suggested by Ringfestkomiteen 2022 by Ruben Rygh ...................................... 38 Case 9: Informative Cases ...................................................................................................................... 39 Case 10: Elections according to Studentsamfunnet´s Articles of Association ........................................ 40 10.1 The Board of Samfunnet ................................................................................................................ 40 10.2 Tuntreet ......................................................................................................................................... 40 10.3 The Business Committee ............................................................................................................... 40 10.4 The Board of House and Finance ................................................................................................... 40 10.5 Election Committee ....................................................................................................................... 40 Case 11 Additional Cases ....................................................................................................................... 42
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Case List Case 1 Case 2 Case 3 Case 4 Case 5 Case 6
Approval of agenda and summoning Approval of chairs of meeting Appointment of scrutinizers and minute-taker Electing two representatives to sign protocol with main chair of the meeting Preliminary reports for Studentsamfunnet i Ås for autumn 2022 Strategy for Studentsamfunnet i Ås
a) Approval of Studentsamfunnet’s Strategic Vision b) Approval of Studentsamfunnet’s Long-Term strategy c) Approval of the work program for 2023 Case 7 Approval of budgets for Studentsamfunnet i Ås for 2023 Case 8 Cases received in accordance with applicable deadlines Case 9 Informative cases Case 10 Elections according to Studentsamfunnet’s Articles of Association 10.1 The Board of Samfunnet: a) b) c) d)
Head of Bodega Head of Marketing Head of Administration Head of Concert
elected for two periods elected for two periods elected for two periods elected for two periods
10.2 Tuntreet: a) Editor
elected for two periods
10.3 The Business Committee: a) Leader b) Head of Administration c) Head of Marketing
elected for two periods elected for two periods elected for two periods
Supplementary election d) Head of Event
elected for one period
10.4 The Board of House and Finance: a) External representative elected for four periods b) External representative elected for four periods c) External representative appointed by the House and Finance Board. Approved by GA for four periods. Side 3 av 58
10.5 Election Committee: a) Two members
elected for two periods
Case 11 Additional cases
Agenda 17.00
Opening of the General Assembly by the Chairman of the Board of Samfunnet, Vilde Kjelsrud Pedersen Case 2 Approval of chairs of meeting Case 1 Approval of agenda and summoning Case 3 Appointment of scrutinizers and minute-taker Case 4 Choose two representatives to sign protocol with chairman of the meeting
17.15
Case 5 Preliminary reports for Studentsamfunnet i Ås for Autumn 2022
17.35
Case 6 Strategy for Studentsamfunnet i Ås
18.20
Chairman of the board of Samfunnet give thanks to those who finished their positions.
18.35
Case 7 Approval of budgets
19.10
Pause with serving of pea soup
19.40
Case 8 Cases received in accordance with applicable deadlines Case 9 Orientation
20.15
Case 10 Elections according to the Student Society’s Articles of Association
22.00
Case 11 Optionally Closing of General Assembly and the national anthem
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Useful information How does GA work? Studentsamfunnet i Ås' General Assembly is the organization's highest authority. This is where you have the opportunity to influence the operation of Samfunnet. The General Assembly starts exactly at 17:00 in Aud. Max. All members and governing bodies of Studentsamfunnet i Ås have the right to promote matters in accordance with § 1.2. Matters to be addressed at GA shall be submitted to the Board of Samfunnet within three weeks prior to the GA, at the latest October 24th 2022. If you have matters you would like to add to the additional cases, you must notify the Chairman in writing before the meeting starts.
If you would like to speak at the GA, it must be done in the following way:
Comment
Reply
To provide a piece of information
Limitations of time while talking during the GA: Comment:
3 minutes
Reply:
30 seconds
To add case information:
1 minute
Voting will take place on a digital platform. By registering your membership at one of the register desks, you will achieve a personal account to the voting platform. If you have not received the link to the personal account by the beginning of the GA, please visit one of our register desks.
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Election It is recommended to submit a candidate presentation in advance of the GA if you are going to run for election. The candidate presentation must be sent to valgnemnda@samfunnetiaas.no by November 07th of 2022. You will have a time limit at three minutes when it is your turn to present yourself at the General Assembly. Serving Pea soup will be served during the break. Refreshments will be available during the GA.
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Case 1: Approval of agenda and summoning Proposed resolution The General Assembly approves agenda and meeting summoning.
Case 2: Approval of chairs of meeting Proposed chairs of meeting: Martine Bingen and Eirik-Mathias Bjørnø Rummelhoff. Proposed resolution Martine Bingen and Eirik-Mathias Bjørnø Rummelhoff are elected as chairs of meeting.
Case 3: Appointment of scrutinizers and minute-taker Proposal to not use scrutinizers, due to digital voting system. Proposed keeper of the minutes: Ingeborg Aasebø. Proposed resolution Scrutinizers expires. Ingeborg Aasebø is appointed as minute-taker.
Case 4: Electing two representatives to sign protocol with main chair of the meeting Proposed signatories: Ingrid Moen Letmolie and Olav Olsborg. Proposed resolution Ingrid Moen Letmolie and Olav Olsborg are elected signatories.
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Case 5: Preliminary reports for Studentsamfunnet i Ås for autumn 2021 5.1 The Board of Samfunnet Reports from members of the board of Samfunnet. The report from sitting and previous chairman are on behalf of the board of Samfunnet.
Report from the current and past leader, Vilde Kjelsrud Pedersen and Hedda Mejlænder-Larsen Honored General Assembly! The board of Samfunnet spring 2022 consisted of the following members Chairwomen: Hedda Mejlænder-Larsen Head of Administration: Anna Imsgaard Strøm Head of Finance: Synne Strømmen Head of Bodega : Emilie Reitan Head of Events: Kristoffer Bovard Rønning Head of Marketing: Harald Vie Pettersen Head of Concerts: Fredrik Skistad
Head of Events: Vebjørn Røysland Head of Marketing: Harald Vie Pettersen Head of Concerts: Fredrik Skistad First and foremost we would like to congratulate UKEstyret and the rest of UKA with a fantastic UKE! Working with you has been top notch, and the result of all the work volunteers have put down for a UKE filled with festivales, learning and fun are gratifying to see. I am incredibly proud of you all with so many skilled students who are on hand to create experience for both the month, the year and the life! We are back to normal operation at Samfunnet, and we are at this year's end. I and the former chairwomen of ours, Hedda Mejlænder-Larsen, together with the rest of the board in 2022 have continued to work on the development of the organization according to the work program for 2022. Below is a report from the most important things we have spent our time on so far this year.
Head of Finance: Synne Strømmen
Samfunnet started this autumn with the first normal Buddyweek since 2019, but which worked to a varying degree in terms of attendance at the house for the various events. We want to continue working on even better communication and cooperation between us, NMBU and the Buddy Board.
Head of Finance: Ola Walberg Nilssen
Collaboration with other bodies at NMBU
Head of Bodega : Emilie Reitan
In 2022, we have had good cooperation with various actors about events at Samfunnet, and we would like to thank everyone who
The board of Samfunnet autumn 2022 consisted of the following members Chairwomen: Vilde Kjelsrud Pedersen Head of Administration: Anna Imsgaard Strøm
Head of Events: Kristoffer Bovard Rønning
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contributes to the good activity and use of the house! In close cooperation with actors at Campus, we want to work to be even better here. In 2022 we have also had a very good teamwork and cooperation with the bodies at the Studentsamfunnet, where we have had a clear focus on being an organization that works toward the same goal. We have already seen a positive effect of this, and we hope we can reap the fruits of good overall work at Kontorfløya for a long time. This autumn we have had good cooperation with the Student Parliament's Working Committee, right from the start of the semester and further communication throughout the autumn. There have been meetings to learn from each other, share information about how the operations of the various bodies at Studentsfunnet work and not least bring out the best in each other. We have worked well with SiÅs, and worked closely with The Event Host, which has been a great help in the daily operations and the various events we have had at Samfunnet. Serveringsavtalen is being followed up, and work is continuing to optimize this. Organizational development This semester we have been able to see that the operating committees have been working well at UKA in Ås, and how it works in practice. We see that it works well on many points, but there is also room for improvement. Evaluation and further progress in the future. This autumn, a new committee chair position was established at Studentsamfunnet. A good basis was made for further work by already existing KS Climate Accounts. KS Miljøfyrtårn is a project position which will work to get the entire organization Miljøfyrtårn-certifed.
When working with the revision of the longterm strategy and the work program for 2023, we have focused on the inclusion of our heads of communities. We wish to lower the threshold for making suggestions and proposing new ideas as much as possible, as it is important that everyone working and participating as members of Samfunnet have the opportunity to contribute and influence on how Samfunnet is drifted. The board finds this to be a great potential of improvement from our side. The organization in general This autumn Halvflaskefestivalen was arranged for the first time. The implementation went great, and all the volunteers at the house worked long hours to get the festival done. A big thank you to all who participated, and worked from early morning until late night. The audience was delighted with the seven artists that were on stage at this festival. There has been a final decision that the Aud.Max renovation will be postponed for 2 years. It is sad to know that Aud.Max is not ready for the big anniversary year 2024, and that we will have to wait even longer to see it ready. We will work diligently to pass on all the experience and knowledge we have gained within the various bodies, so that the boards that will work on the renovation and operation under this will be prepared. Due to fire safety, lack of space and renovation of Aud.Max, we have had to look at how the rooms in the house are used. This autumn we have been told that several rooms cannot be used like we use the rooms today, which means that the operation of Samfunnet and our committees must be moved. Apologetically this, in turn, has led us to ask associations to find other solutions and spaces, in anticipation of new solutions that will come as soon as we can reorganize the use of space at Studentsamfunnet. We hope this will go as Side 9 av 58
quickly as possible, after associations have moved out during December-January, so that they can use the house as they do today. Reports that are more detailed can be read from each member of the board. In conclusion, I would like to thank all those who work as volunteers for Studentsamfunnet i Ås. The time and effort you put into Samfunnet is reflected in the good service we can give all our members. Without you, there would be no Studentsamfunn. Thank you for all your work!
Hedda Mejlænder-Larsen, Leader of Studentsamfunnet i Ås 2021/2022.
Vilde Kjelsrud Pedersen, Leader of Studentsamfunnet i Ås 2022/2023.
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Report from Head of Administration Anna Imsgard Strøm Honorable General Assembly! The Administration Block Autumn 2022 Administration Assistant: Erica Caci Back HR: Åslaug Flatabø Head of LinTicket: Aina Hustveit Head of Staff: Mette Lea Head of Staff: Ida Eline Nes Myrvold Head of IT: Marisha Gnanaseelan Head of IT: Martine Olsen During 2022 the Administration Block has worked to keep up the focus on and develop routines, guidelines, contracts, accesses, and the use of venues after a long time with shutdown and an unpredictable situation because of covid-19 in 2021 and in the beginning of 2022. It finally feels like we are back to where we want to be continually working on developing the Administration Block. Work in the Administration Block Administration Assistant, Erica, has taken care of the communication with NMBU when it comes to card access. During 2022 she has developed a new system ensuring that all the needs for access to the house is covered at the right time. The Administration Assistant has also followed up the work with the contracts for drifting committee members and committee leaders which were sent out last spring. Committee member Fredrik is responsible for communication when it comes to booking rooms, both recurring and others. HR-leader, Åslaug, has for the first time since autumn 2019 arranged Studentsamfunnet’s history hour, which had to be moved from Festsalen to Aud. Max. due to an increased participation. The history hour was followed by an onsite committee workshop directed by HR.
In addition, HR has also arranged KS-forum, KS workshop and has been available for inquiries from members and volunteers. Head of Linticket, Aina, constantly solves problems for anyone struggling with Linticket. She always works to improve Linticket, both functions, user-friendliness and adapting it to Studentsamfunnet i Ås. This autumn the Head of Linticket has, among other things, made it possible for volunteers to view their contract at their personal Linticket-page and cleaned up the Samfunnet’s data which is already in the Linticket program. During 2022 two Linticketcommittee members have also been employed, Astrid and Marte, and they assist Aina in her work. The Heads of Staff, Mette and Ida, have answered inquiries from members about Community Service and membership. In addition, they have invited members to Community Service, and opened the opportunity for members to sign up for Community Service by themselves on the events they wish to participate. The Heads of Staff are continuously working on improving the Linticket set up. The Heads of IT, Marisha and Martine, have during the autumn ordered new computers to everyone in Kontorfløya, and the installation has begun. This has been the biggest project for the Heads of IT this year, and it looks like we are going to meet the project’s goals before Christmas. In addition, the Heads of IT have taken care of inquiries and answered IT-related questions concerning the house. Membership numbers As of October 18th 2022, Studentsamfunnet I ÅS has 2275 members, of which 127 are international members. This is almost 36% of the students at NMBU. Lifetime members are not included in this total. Both the number of memberships and the percentage is about the same as this spring. The Board of Samfunnet hope that the interest in being a member of Studentsamfunnet i Ås is Side 11 av 58
maintained, and the Board really appreciate that so many students want to be a part of it! Thank you! Thank you to all the committee leaders and the committee members in the Administration Block! I am so grateful for your hard work, your engagement and commitment. I also really appreciate the fact that I have been able to work with you for almost a year. You have really made it a good year! The next Head of Administration is very lucky to have you on the team. I would also like to thank the General Assembly for the trust I received last autumn. I would finally like to give a big thank you to the Board of Samfunnet, who have made this a fantastic year in every way! I wish the next Head of Administration the best of luck!
Anna Imsgard Strøm, Head of Administration of the Board of Samfunnet i Ås 2022
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KS Eco-lighthouse: Camilla Glomsås
Science the last General Assembly Samfunnet has been involved in carrying out a two-week long buddyweek and the first normal Semester kickoff since 2019. Buddyweek did not turn out quite as we had imagined financially, as we did not have as many guests at the event as we wanted. In contrast, the semester kickoff this fall did a good financial return. In addition to this, Samfunnet has gained many new members at the start of semester. We can happily announce that Samfunnet has beaten the budget for membership income in 2022. This will not be shown in the half year account but will be shown at the next General Assembly. Samfunnet is very pleased to see so many members are returning back to Studentsamfunnet after a long time with the pandemic.
The half-year accounts for 2022
Investments:
First mount of the first half year was imprinted by pandemic restrictions and shutdown. We were therefore not allowed to open the house until February and normal operations from the end of February. When it comes to cost Samfunnet have a new agreement this year with Siås, which means that Samfunnet has a greater responsibility over the inventory. This has resulted in slightly higher costs for the purchase of drinks at the beginning of this year. In addition to this, Samfunnet have received the first invoice for the catering agreement, which this year has increased in line with inflation. Samfunnet has also noticed the increase in cost of goods in food and drinks. Due to increased costs in the first semester and fewer major events that could generate a major income, the first half year ended with a result of NOK -21 084. This result did not end like we wanted, but hopefully next semester will be better.
Samfunnet has also been working over the past six months to seek funds to finance furniture in Halvors Hybel and Rosehagen. At Studentting 5 2022, Samfunnet was granted NOK 264 000 for this purpose. The purchase of new furniture will therefore be initiated in the near future.
Report from Head of Finance Synne Strømmen and Ola Walberg Nilssen Honorable General Assembly! This semester, the economy block consists of: Economy Assistant: Hedda Enbusk Accountants: Marit Bakken, Benjamin Kjølås Jørgensen, Yue Fang, Tina Marie Angell Chief of Climate Accounting: Johannes Fjeldså (3 committee members) KS Analysis: Herman Ellingsen (1 committee member)
The Work in the financial block: Financial assistant: Hedda has keeped doing some good work which is necessary for us to maintain our operation as a voluntary organization. The financial assistant has also continued the work of collecting purchases so that we can have more large purchases rather than several small. This in mind to reduce climate footprint and better accounting. I would like to thank Hedda so much for her efforts as financial assistant over the past year. Thanks for the great support and a great job in the financial block. Accountants:
Financial update for autumn 2022
In the last six months, Studentsamfunnet have employed three new super committed and Side 13 av 58
clever accountants: Benjamin, Yue and Tina. They have received good training and sharing experience. To ensure good quality and safety in the role, Samfunnet has fixed a good and useful user course in Visma for the accountants. Otherwise, they have continued the good work of continuous accounting for the entire student community. I would also like to take this opportunity to thank Inger for her effort as our accountant over the past year. I would also like to highlight Marit for the good work you have done so far, and still doing, thank you very much. Climate accounting: Johannes and the team have since recently begun work on climate accounting for 2022. They have also continued to work towards a greener purchasing routine for the student community. Together with the leader of Samfunnet, climate accounting has worked with mapping to create a new position in Samfunnet that will work purposefully to get the entire Studentsamfunnet certified. I would also like to take the opportunity to thank Johannes for his effort as KS Climate Accounts, and for the effort you haven done in the financial block. Analysis: Herman and the committee members have done a solid job assisting the various committees in the house with data processing and analysis. In the last six months, much of the time has been spent on analysis work leading up to UKA i Ås. Generally speaking, they have worked with analyzes based on events. This work is important to be able to develop the offer to members. Furthermore, they have worked to explore what other analysis- related opportunities we have at Samfunnet. Among other tings, work is being done to find a system to map the use of rooms at Samfunnet. Furthermore, I would like to thank Herman for
the effort he put in as KS analysis at the community over the past year. Eco-lighthoouse: As mentioned, Samfunnet has created a new committee chief position called Eco-lighthouse. This position has been given to Camilla, an earlier climate accounting committee member at samfunnet. This is a project based position, which will work closely with the climate change committee. The main purpose of this position is to create routines and facilitate Studentsamfunnet to apply for eco-lighthouse certification. As of today, only Uka i Ås is ecolighthouse certified, but we want the whole organization to receive the same certification. We look forward to seeing Camilla in this position. Thanks With this, I, Synne, thank you for the trust and the opportunity to work for the members of Studentsamfunnet i Ås! It has been a rather challenging, but first and foremost incredibly rewarding and educational period. I recommend everyone to attend the General Assembly. Further I want to make a huge thanks to our small and wonderful financial block for a memorable year! Finally, I would like to wish the fantastic new CFO, Ola, good luck in 2023! I really have faith in you!
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Synne Strømmen, Head of Finance of the Board of Samfunnet i Ås 2022
Ola Walberg Nilssen, Head of Finance of the Board of Samfunnet i Ås 2023
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transition between Klubben and parties as
Report from Head of Bodega
good as possible. This has so far been a
Emilie Reitan
success. The selection in Klubben has been
Honorable General Assembly!
upgraded and we can now serve iced coffee,
The Bodega Block autumn 2022:
nacho and cinnamon bun. Klubben has also
Executive Vice President: Gjermund Sandvik
got tap!
Halgunset Chief Executive Officer: Martine Bingen
Bar-technical has worked a lot with
Security: Synnøve Elisa Rønnekleiv og Mathias
different offers of drinks in Klubben and at
Nordhagen
parties. They have also used a lot of time
Bar: Emilie Dufseth Nøkleholm
cleaning the fridge.
Bar-technical: Tor Holmen Food: Joakim Ødegaard Rognsøy
In cooperation with the rest of the committee
Entrance: Maja Raz Karterud
bosses we have been upgrading all
Carpenter: Fredrik Veggeland
collaborative events. Both to get the arranging
Klubben: Frida Helstedt Håtveit
of these events better and for the volunteers to have better work instructions. This autumn
Committees
we arranged our first mini festival, which we
Bodegablokken has had a lot of loss of
learned so much from.
knowledge during the pandemic. Therefore we have had a lot of work to upgrade our
Our operating committees have this year
routines and instructions this year. We have
worked both for Samfunnet and UKA. This has
also held several courses this semester.
been a bit challenging, but most of all we have
-
-
Security comity have completed two
all learned so much from each other.
rounds of security courses. For this year
Committee bosses from entrance, Chief
we have got 38 new guards.
Executive Officer and security are now
Executive officers have held first aid
operating between Samfunnet and UKA.
course. In this course we have learned
There hasn't been a change in which
treatment
committee members who are operating.
for
wounds,
HLR,
defibrillator training and how to help -
-
drunk people.
Our goal forward is to arrange christmas
We have completed several fire rounds
parties to all of those who have booked rooms
at Samfunnet. Both during parties and
at Samfunnet. We hope to change some of
during daytime.
our furniture that is broken and worn. And we
With UKA i Ås we have held a course in
want to increase capacity during our parties.
safe arranging of concerts. At party nights where we have had capacity,
The building
we have held Klubben and the Pergola open.
We placed the shuffleboard in Rosehagen
We want to continue doing this as much as we
early this year, and after UKA it will be placed
can. We have also worked with making the
there again. The shuffleboard is possible to Side 16 av 58
use during Klubbens opening hours and during parties at Samfunnet. At this moment we haven’t arranged the autumn cleaning, this will set place November 6th. Here we want to focus on upgrade the bars and roomstructure. Join us if you want to take a part in making Samfunnet great again! During spring cleaning we painted the walls in Halvors hybel, sanded down and varnished the tables in the Bodega. We have through several rounds cleaned up all broken furniture and all mess at our house, and with this filled up three containers with trash. In Halvors hybel the floor has been renovated, and we hope to buy new furniture here
Emilie Reitan, Head of Bodega of the Board of Samfunnet i Ås 2022
gradually. At the same time we have got taps at Halvors hybel to work again. This means the bar is now functualy and can be used more often to serve beer and drinks to guests in the age group 18 to 20 years. Thanks! My time as Bodegasjef is almost over. It has been an exciting challenge, that I have cheered with ten amazing committee bosses. I want to give an extra thanks to all volunteers, members and guests, who make it possible to keep arranging different activities at Samfunnet. All the committees in Bodegablokka has had a focus to extend our knowledge and offer to the community. We couldn’t have done this without you all! A big thanks to all of you who give the little extra so all can have a good time at Samfunnet.
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hit the best possible mark, and our members are so satisfied with the offer we offer.
Report from Head of Events Kristoffer Bovard Rønning and Vebjørn Røysland Honorable General Assembly! The event block's working force: Event Assistant: Disbanded Emilie Aaen and Invoked Emina Kazinic
Within the event block, I have tried to give both committee heads and committee members greater freedom to carry out their events with greater responsibility. This is to bring out the sense of ownership of each event held so that as much soul as possible is put into each individual activity we arrange. The visions for the spring:
KS Current: Sóley Einarsdóttir KS Activity: Disbanded Aksel Vardeberg Skeie and Invoked Kathrine Glein Sørensen
In the spring, the splash festival will again be held at Samfunnet. It will then be 4 years since the last time, and the newly started project was
KS Revue: Simon Bakkejord
a success. We are going to expand the block
Also, we have 15 members in the events committee and four in quiz committee members.
before the spring with a temporary KS Sprell,
This period:
labor increases. In addition, there are several
We constantly try to have a varied offer that interests as many members as possible. The weeks we have been open contain events almost every day, on a larger and smaller scale. The event committee is constantly trying to look for new fun activities that we can offer party and event participants, also as a passive offer alongside larger concerts and party nights.
associations that will have revues, several of
The start of the autumn semester was for the first time characterized by corona restrictions, which meant that we had a full-fledged sponsorship
week
where
teams
and
associations finally got to talk to new motivated students, and perform shows in all forms and shapes during a sold-out Graskurs part 2 at Aud. Max scene. The rest of the semester has been characterized by many events compressed into a short period of time due to UKE autumn. Nevertheless, we experience that attendance at many of the larger events we have held has had a large attendance rate. We see this as very positive, and take it with us into later planning so that we
and continuously hire committee members as the planning is completed and the need for
which are jubilee, which we look forward to collaborating on so that we can maintain the association and revue culture that we are so proud of here at Ås. Thanks I would like to thank all my committee leaders for their wonderful cooperation throughout this year, and I have full faith that in the event block in the spring we will create new lifelong memories for Thorvald and Tora. Thank you to the committee members who work on the quiz, the parties and are the face of the event committee during the party night and other activities. In addition, I would like to thank all associations and organisations who contribute to the house in the form of intimate concerts, shows and other collaborative events, and who want to share their traditions and fun madness with other students. And finally, I would like to thank the community board I have now had the pleasure of discussing, collaborating with and Side 18 av 58
learning a lot from and through this position. You have given me memories to last a lifetime.
Vebjørn Røysland, Head of Events of the Board of Samfunnet i Ås 2023 Kristoffer Bovard Rønning, Head of Events of the Board of Samfunnet i Ås 2022
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Report from Head of Marketing Harald Vie Pettersen
one has been distributed! We look at this project as extremely popular among Thorvald and Tora, and we have already started
Honoured General Assembly!
planning the next version. Apart from this, the
The Marketing Block Autumn 2022
design and layout committee have been
Marketing Assistant: Pernille Bjørneseth (5
working on updating the design manual, a new
Committee members)
web page, a map over Samfunnet, merch, and
Photo KS: Margreta Brunborg (14 Committee
other day-to-day tasks. We’ve also made a
members)
new merch-collection, which we’re very proud
Film KS: Helge Müller-Mathisen (4 Committee
of.
members) Inclusion KS: Hallvard Lavik (6 Committee
Our inclusion committee have worked on
members)
physical marketing, through stands, hanging
Design & Layout KS: Miriam Hvale Søtvedt (6
up posters, and physical presence on events.
Committee members)
To add on to the physical marketing, the inclusion committee have worked on including
After this spring’s General Assembly, there
international students, where we arranged a
have been some changes in the marketing
tour of our building, which was a remarkable
block on a KS-level. We have two new KSs,
success. Which we also did during the buddy
these two are Miriam and Margreta, which are
week. The committee are also keeping
Design & Layout KS and Photo KS, respectively.
international students updated on our events,
We have also expanded our podcast-gang with
and inform them about what possibilities we
two new members.
have to offer. We have also been working on improving the translation on everything we
The different committees’ work
produce, which hopefully will be noticeable in
The marketing committee have mostly been
the coming years.
operating normally. The most noteworthy change in this committee is as I mentioned
The film- and photo committee have more or
earlier that we expanded the
less been operating normally since last
Agrarmetropodden with 2 new members,
General Assembly. The film gang have focused
where one of them will serve as a
on adapting the production to social media.
podcast-leader who have two members
The film- and photo committee’s work include
working with them.
filming and taking photos on all of Samfunnet’s events, then edit those
I hope you have all noticed our new collector’s
clips/photos, while also taking different
poster which we introduced last spring. The
commissions.
design & layout committee have since the last General Assembly worked on the second
Thanks for me!
version of this poster. We continued to print
I would like to say thanks for granting me the
these in a limited number, where every single
possibility to be head of marketing! I have Side 20 av 58
learned a lot in this role, while also having the best time of my life! Thank you so much to all my KSs and committee members who have made the marketing block the best block on Samfunnet! Thanks to former KS Knut and Maria for being a blast to work with. I am extremely proud of every single one, and wish you all the best onwards!
Harald Vie Pettersen, Head of Marketing of the Board of Samfunnet i Ås 2022
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commitment and has worked hard to make the
Head of Concert
events sound good.
Fredrik Skistad Honorable General Assembly
The disco committee has seen a boost this year
The autumn semester started with a bang
and gained many new committee members,
where
exciting
and it's clear that Torvald and Tora want to
performances, and a completely new festival
dance, whether it's in Halvors Hybel or
concept. During the buddy week we were lucky
Festsalen.
we
have
had
many
enough to be part of Skambankt's very last tour, and Halvflaskefestivalen was organized for the
Artist&booking has done a great job booking a
first time after some intense months of
total of 10 concerts (!!!) for this semester, and
planning. Here we were able to try out many
work for next year's concert program is well
new things in at Samfunnet, such as
under way!
increased capacity and different use of the rooms we have available. Many thanks to the
I would like to thank all the committee leaders
concert block, and Samfunnets wonderful
who have contributed during my entire period
committee leaders who have been engaged and
as head of concert. Former committee leaders:
solution-oriented,
Ida Therese Sæverud (Artist&booking), Thale
who managed the feat of arranging seven
Sandvig Andresen (Artist&booking), Henrik
concerts in one day! Furthermore, we had a
Nordtorp (Light technical), Rasmus Falkeid
visit from Jaa9 & Onklp as part of their 20-year
Hagland (Light staff), Julie Overrein (Sound
tour. And last but not least, just after this year's
technical), Ragnhild Heiene Johansen (KS
General Assembly, we will be visited by Isah,
Disco). And sitting committee leaders: Synne
Dutty Dior and Bianca, who will mark the end of
Hatløy (Artist&booking), Magnus Schie Larsen
the semester's concert program.
(Artist&booking), Christian Bjørnstad (Light technical), Kathrine Bekkadal (Light staff),
The semester has been characterized by the
Nikolai Jensrud Skaar (Sound technical), Bård
fact that, for the first time in a long time, we
Andersen (Sound staff), Kristian Strøm (Disco).
have been able to return to normal operations,
You have been a dream to work with and you
without challenges associated with restrictions.
have made an insanely good effort for the concert block and Samfunnet i Ås. Together
The lighting committee has continued to work
with the committee members, you have really
on the investment plan 2020-2024 and carried
created a good working environment and
out
fantastic events.
another
purchase
as
part of
the
modernization of the equipment park. The lighting committee has also done a great job
Status concert block H22:
this semester of making our events shine.
At the time of writing, the concert block looks like this:
The same can be said about our sound
Disco Committee – 8 Committee members
committee, which this year also shows great
Lighting Committee – 19 Committee members Side 22 av 58
Sound Committee – 17 Committee members Artist&booking – 5 Committee members In conclusion, I would like to thank the General Assembly for the trust you gave me a year ago. It has been insanely fun working for our dear student community.
Fredrik Skistad, Head of Concert of the Board of Samfunnet i Ås 2022
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5.2 The Board of House and Finance The members of Hus- og finansstyret (The board for house and finance, HF for short) are elected by the General Assembly, either as directly elected representatives (external representatives and student representatives) or as a function of their role as board leaders etc. The head of administrations at Studentsamfunnet is secretary. Spring 2022
Fall 2022
Chairman of the board/ external representative
Inger Johanne H. Sveen
Erik Sand
Deputy chairperson/
Lars B. Raaen
Hans Gunnar Gravningen
Fimke F. Pijfers
Michelle Seigerud
Espen E. Syljuåsen
Espen E. Syljuåsen
Erik Sand
Inger Johanne H. Sveen
external representative Student representative
External representative
External representative
External representative
President of Samfunnsstyret
Hans Gunnar Gravningen Lars B. Raaen
Hedda Mejlænder-Larsen Vilde Kjelsrud Pedersen
Jørgen Bonden
Jørgen Bonden
President of Næringslivsutvalget Nora C. Hjelme
Nora C. Hjelme
UKEsjef
Editor of Tuntreet
Simen Walbækken Tangen Sofie Bergset Janols
Hus- og Finansstyret is the highest authority at the Studentsamfunnet i Ås between General Assemblies and works strategically to ensure a healthy and long-term management of Studentsamfunnet, its finances and building in accordance with the long term strategy. Hus- og Finansstyret has a special responsibility for making strategic assessments, in collaboration with other boards and bodies.
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So far in 2022, Hus- og Finansstyret has held three meetings and processed 36 cases (the same number for the autumn 2020 was 11 meetings and 37 cases, autumn 2021 was 4 meetings and 21 cases). Thus we have managed to reduce the number of meetings, but the number of cases has remained fairly stable. Some of the cases are also taken by email or digital meetings, as corona taught us to interact in new ways. This has meant that urgent matters can be dealt with more quickly, and the larger important matters receive good debate with plenty of time at the meetings that are held. Since the last GF, HF has had a social summer end with a workshop, and a seminar for new board members with a social evening for all boards. We have had two regular meetings, and the most important matters during these a new cooperation agreement between NMBU and Næringslivsutvalget, Puto 7: Follow-up of Studentsamfunnets Long-Term Strategy and reorganization of the boards at Studentsamfunnet. Pluto 7 has been one of the larger ongoing works at Samfunnet this year. The committee consists of Erik Sand, Michelle Seigerud, Anna Imsgard Strøm, Tord Kristian F. Andersen and Maylinn Dramstad. The committee has put a lot of effort into revising the Long-Term Strategy towards 2025, and this will be presented at this autumn's GF. At the same time, the committee has gathered a lot of inspiration through workshops, and Samfunnets survey to develop a long-term strategy towards 2035. This will, according to the plan, be presented at GF in the autumn of 2023, and this will set the course for how the Studentsamfunnet will remain relevant to the students of the future. If you want to influence this work, just contact one of the committee's members, or one of the elected board members at the Studentsamfunnet. As regards the reorganization of the boards, this is a work that is run by the Leaders' Forum. The work involves seeing whether the previous restructuring provided good solutions, but also identifying problems, and how these can be solved. The result of this work will be presented at the spring's General Assembly, and may have an impact on which board members are elected when, and whether there should be more or fewer representatives in each board. In other words, there is a lot of major organizational work being done now that operations at the building have stabilized again. Throughout the year, a number of renovations have taken place at Samfunnet, this under the auspices of the Operations and Maintenance Committee (DVU). What you can see from major upgrades to the building are new doors in Rosehagen towards Klubben and Møterommet. Work is also being done intensively on the implementation of AudMax 2024. The project is on shaky ground, due to a lack of funding from NMBU, and solutions to this are up for discussion, both in the media and at Studentsamfunnet. An important function of Hus- og Finansstyret is investments over NOK. 15,000. Since the last General Assembly, funds have been granted to upgrade PCs in Kontorfløya, new Bodega stools and a new GA banner. On behalf of the Housing and Finance Board
Erik Sand Chairman of the board Langhus, 23 October 2022 Side 25 av 58
5.3 UKA i Ås Honored general assembly! In the midst of writing this there is only one week left of UKA i Ås 2022. We have now had 18 days of partying and UKEfeelings for everyone and all aorund. UKA i Ås consists of 35 events, 15 concerts and 12 revue shows. The range of concerts and events has been diverse and has enabled us to offer something for everyone. This year we´re especially proud of the amount of interest we have seen around our concerts. No less than four concerts have been sold out, something that has never happened in the history of UKA i Ås. We have also tripled the number of concerts at Aud.Max., something we really hope you appreciated! The revue “Tipp Topp Tommel Opp” has throughout UKA attracted the most people, and we have sold out the Student Premiere, something we consider really cool. This year we’ve generally had a high focus on safety- both regarding fire safety and party proceedings. This is something that might not be as visible, but I hope you have felt safe at the house despite great amounts of people and crowds. The Bar Crew has also worked hard to make sure our guests have a fine selection in our bars. We have had a bunch of UKEbeer and UKEwines that we hope the guests have appreciated. UKAs great headliner “Sløyfa” has also been a huge success, and we really appreciate all the associations and the efforts they have put into each and every bar. The UKEgrill has also had a broad selection of vegetarian and allergy-friendly offers. We are very pleased with this year's UKEsong, which is a cooperation between UKA i Ås and Hagle. It has been a fun project to work with, and we hope it will bring extra excitement in face of the upcoming concert. We´ve also had a focus on reuse throughout our organization. This is probably most visible through our cooperation with Fretex, which amongst others has resulted in reused materials and clothing in all costumes used in the UKErevue. We have also gotten several used items for the UKEhelps Reuse Day. Finally, we want to give a huge thanks to all volunteers that have put in efforts to make UKA i Ås 2022 possible! Thank you for working day and night, and prioritizing UKA over partying and school! We hope you have had a great time during UKA i Ås 2022! On behalf of the UKEboard 2022, Jørgen Bonden UKEchief of UKA I Ås 2022. Side 26 av 58
5.4 The Business Committee at NMBU Honorable General Assembly! The Board in the autumn of 2022 consists of: Leader - Nora Christine Hjelme Head of administration - Helene Drechsler Head of career day - Siril Bjørke Upcoming head of career day - Hannah Storum Head of events - Thea Dyring Head of sponsorship - Magnus Sørhaug Wæhre Head of marketing - Vishnupriya Jayachandran Generally The Business Committee at NMBU (NU) has been doing a lot of different things this semester. Among other things, we have worked on renegotiating the collaboration agreement with NMBU. This mainly involves looking at the development of the career fairs and the sponsor team. For example, we have now changed the name of our career fairs to Career Day Autumn and Career Day Spring. We also work continuously with the organizational development of NU. In addition to this, NU has worked on various matters which will be described in more detail below. Career day autumn 2022 This autumn, it was a great pleasure to be able to arrange the career day, as it is the first physical career day in 2,5 years. We celebrated this by having 71 businesses fill all available rooms (and tents). Already 15 minutes after opening, there was a queue to enter the career fair. We do not have a good estimate of how many students visited, but there was good pressure throughout the opening hours. It is therefore natural to think that close to 2,000 students stopped by during the day. Following inspiration from the digital career fairs, this year we arranged business presentations throughout the day in Halvors Hybel. This worked very well, and is something we will try to continue with. Other events and activities This semester, NU has organized a workshop in collaboration with KPMG, workshop in collaboration with Mesta called Sustainnovation, a jobseeker's course, as well as a tips and tricks course in preparation for the career day. All arrangements were well carried out. NU is continuously working to include the line associations to a greater extent, so that both can use our network as a resource. Therefore, among other things, a workshop will be organized with the line associations in November. When it comes to marketing, NU has focused on being active on social media to reach all NMBU students. Our following has increased, and the insight figures show that there are now more people who visit our pages regularly. NU has also expanded the marketing team with a new committee manager. The career fund
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The career fund consists of 15% of last year's surplus to the Business Committee. During 2021, NOK 77,500 was distributed for career-promoting activities for students at NMBU. The next deadline for applying for the career fund this autumn is 20 November. The funds that are not distributed are earmarked for the Samfunnet Building. Guidelines, application forms and previous distributions are available at www.nunmbu.no. Sponsor work The sponsor team is led by the head of sponsorship in the Business Committee. The team works to coordinate the sponsorship work that is carried out by Studentsamfunnet in the best possible way. The sponsorship responsibility of the Business Committee now includes Samfunnet i Ås, UKA i Ås and Tuntreet. The first event the sponsor team worked on this semester was the big Barbecue during Fadderuka. The event was carried out well and the goal of the barbecue being a break-even event was met. Leading up to UKA, the sponsorship team has worked with existing sponsors for UKA, as well as landing some new ones. Work has been done to include Tuntreet in the sponsorship agreements, which the team has succeeded in doing in a couple of cases. The team has also worked to determine details around events and marketing together with the sponsors of UKA and the UKA organisation. In addition to this, the sponsor team has been expanded with two new committee heads. The sponsor manager is also working on creating a structure for the "new sponsor team". Climate The Business Committee has assessed its own activities to try to reduce the committee's climate footprint. The majority of the greenhouse gas emissions to the Business Committee arise from food and drink at various events, as well as the purchase of jumpers and t-shirts. These are emissions that are challenging to reduce, but the Business Committee continues to find new ways to reduce emissions. On behalf of the Board of the Business Committee, Nora Christine Hjelme, leader of the Business Committee at NMBU 2022
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5.5 Tuntreet Honourable General Assembly! The Tuntreet staff Today, the staff of Tuntreet consists of 39 contracted members, including heads of committees and editors. We also have a decent group of freelancers. Tuntreet’s staff are journalists, photographers, proofreaders, translators, layout workers, illustrators, and distributors. Recently, we have also started looking into the creation of a committee position as editorial secretary, who can help out with the administrative part of the student newspaper. Those with positions of responsibility in Tuntreet for autumn 2022 are: Editor-in-chief: Sofie Bergset Janols Managing editor: Synne Louise Stromme Head of photography: Margreta Brunborg Head of layout: Sara Thu Head of translation: Julie Hauge Blindheim Head of proofreading: Andrine Stengrundet Editions In 2022, the number of printed editions has been 800 Norwegian and 200 English issues. Previously, not all of these have been picked up at campus, and we’ve had to get rid of some. To combat this issue, we have focused on improving our distribution. We invested in more magazine stands during the spring period, and these arrived in time for TT05. Currently, we have magazine stands in most places on campus where there are students, in addition to Ås kvartal. We also conducted a reader´s survey last spring and have used the feedback from this. This autumn, the editions have more or less disappeared from the magazine stands, which is super fun. We consider this a sign that both the distribution and the editions in themselves are functioning well. Because of this, we tried out increasing the number of printed editions for TT07 and TT08 to 850 Norwegian and 250 English issues. However, due to the high printing costs, we have had to go back on this. Finances Printing costs are Tuntreet´s largest expense. These have gone up a lot in 2021 and 2022, as the price of paper has seen a significant increase. We have good contact with our printing company, who believes the prices are starting to stabilize. Still, this budget post needs a lot more than before, and we have to get creative in order to reach the goal of Tuntreet breaking even. A big part of Tuntreet´s income comes through financial support from NMBU. This financial support has increased a bit in 2022, but not enough to cover the increased printing costs. Apart from that, we have had a good collaboration with NU´s sponsor team, who are making sure that Tuntreet gets advertisements. For 2023, we are budgeting for getting more ads than we have had in 2022. In addition, we are looking into and applying for more external financial support. Side 29 av 58
We have also been a bit stricter with the rest of our budget to slash some expenses, but our license costs are still budgeted as a significant expense. This is because we did not have the time to get licenses through TechSoup before last year´s licences expired. If Samfunnet has good experience with the TechSoup solution, it is likely that Tuntreet move on to this next autumn. Web and social media All of Tuntreet´s editions can be found online at https://issuu.com/tuntreet . On our web page, https://tuntreet.org/ , we post a selection of articles in English and Norwegian. We also have a debate page there, where we post letter-to-the editor as we receive them. As usual, we are working on becoming more present on social media. This spring, we were not where we wanted to be in terms of presence on Instagram, but this autumn, the Tuntreet Instagram has come back to life. We have also conducted quite a few surveys shared on Facebook, but we´re experiencing that there are fewer respondents than earlier. Thanks I would like to thank the staff of Tuntret for all the work they have put into this year´s (and previous) editions. This is a really talented, not to mention, fun, group of people. My committee heads also deserve a thank-you for making the editors’ work that much easier, by helping out with the organisation, sharing knowledge and spreading good vibes. This goes for the people in Kontorfløya as well. In the end, I want to thank my co-editors, Simen and Synne, for good cooperation, and for many good times together inside and outside of the office. I wish Synne good luck as the new editor-in-chief, and I also want to wish the new managing editor the best of luck in the position (with a great faith that this will work out really well).
Sofie Bergset Janols, editor-in-chief autumn 2022
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Proposed resolution The General Assembly takes note of the matter.
Case 6 Strategy for Studentsamfunnet i Ås Background: The long-term strategy for Studentsamfunnet i Ås extends until 2025. The strategy will be revised every three years, with the first revision was in 2019, and the other now in 2022. The strategy consists of four parts: 1. 2. 3. 4.
Purpose clause (not to be changed) The overall goal Long-term strategy Work program
The process of revising the strategy: Pluto 7 is a committee that has been working with the long-term strategy of Studentsamfunnet i Ås since it was appointed by the Board of House and Finance in November 2021. Through three board seminars, Samfunnet’s survey and monthly meetings, the committee has received input on realistic goals with a view to achieving them by 2025. The revision has been done with closely help from the Board of House and Finance, and the board has made its input in the final phase before handing the strategy over to the General Assembly. Consideration of the strategy at the General Assembly: The strategy is presented in its entirety in the papers so that GF can see the connection between the different parts. In the case papers you will find suggestions for a new strategy, and you will find the old strategy (current) as an attachment for you to compare. At the General Assembly the case will be dealt with in accordance with the articles of association (§3.4.2), the treatment is divided into three parts: 1. Approval of Studentsamfunnet’s overall goal 2. Approval of Studentsamfunnet’s long-term strategy 3. Approval of the work program for the coming year The Board of House and Finance will present point 1 and 2, while the board of Samfunnet will present point 3. After each presentation, it is opened for debate before the GA goes to voting and approval. It is permitted to promote amendment, proposals for deletion or proposals for new points. Such proposals should be presented in the debate and submitted in writing to the board. It is a good thing to plan such proposals in advance. You can also submit amendments in advance through this form (until the meeting starts): https://forms.gle/xfChJLcLfY961jTE7
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6.a Approval of Studentsamfunnet’s overall goal Se appendix 1 and 2 for respectively new and old version of Studentsamfunnets strategy. Proposed resolution The General Assembly approves the revised overall goal of Studentsamfunnet i Ås.
6.b Approval of Studentsamfunnet’s long-term strategy Se appendix 1 and 2 for respectively new and old version of Studentsamfunnets strategy. Proposed resolution The General Assembly approves the revised long-term strategy of Studentsamfunnet i Ås.
6.c Approval of the Work Program for 2023 Studentsamfunnet in Ås' work program are short-term goals for the long-term strategy that was adopted at the General Assembly in the autumn of 2019. The work program is revised annually. The purpose of the work program is to have a concrete plan for the priorities to be made in Studentsamfunnets work in the coming year. The proposal for the work program for 2023 has been prepared on the basis of the long-term strategy adopted in the autumn of 2019. The work program is a tool that will help the bodies to ensure that the development and operation of the house is in line with the adopted long-term strategy. -
Goals reached in 2022, and which do not require annual evaluation, have been removed from the work program. The goals that have been achieved in 2022, but which for various reasons are desirable to include further, have been revised and are also included in the work program for 2023. New goals that Studentsamfunnet wants to achieve during 2023 have been added to the work program.
See Appendix 1 for Studentsamfunnet’s work program for 2023, and appendix 2 for the work program for 2022.
Proposed resolution The General Assembly approves the work program for 2023.
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Case 7 Approval of budgets for Studentsamfunnet i Ås for 2022 Short on the return requirements in the budget The board of House and Finance (HF) sets annual return requirements for the boards of Studentsamfunnet. This is one of the tasks of HF, cf. the articles of association § 4.1.4. The required rate of return is set as a percentage and says what percentage of turnover the individual board of directors will leave as a profit at the end of the year.
In addition to the return requirements, the budgets of the individual boards are also submitted to HF for approval before being sent to GA.
The Board of House and Finance
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The Board of Samfunnet
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The Business Committee at NMBU
Tuntreet
Proposed resolution The General Assembly approves the budgets for Studentsamfunnet i Ås for 2023.
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Case 8: Cases received in accordance with applicable deadlines 8.1 Changes in Articles of Association Suggestion 1 (F1): Suggested by the members Simen Walbækken Tangen and Tord Kristian Fjellheim Background The articles of association for Tuntreet, in our opinion, has needed a bit of cleaning up and should clearly show that they are the statutes of a student newspaper. This is an attempt to concretize purpose and responsibility, without restricting the freedom of the editorial staff. Today's purpose clause is not concrete enough on what purpose Tuntreet has beyond contributing to overall strategy and compliance with Studentsamfunnet’s articles of association. "Tuntreet shall inform about activities and matters pertaining to NMBU, Studentsamfunnet i Ås and students’ areas of interest." is taken from today's 4.4.3 Responsibilities, and edited. With this sentence, Tuntreet's existence is concretized and should encompass more than just the members of Studentsamfunnet i Ås. "Tuntreet shall and must be a student newspaper." is taken verbatim from the editorial in the very first edition in 1946, where it is explained what Tuntreet is intended to be. In this we add that Tuntreet shall be a student newspaper, by and for students. We have left "Tuntreet shall seek information and conduct critical journalism." from what we propose to move to the purpose clause, as this is largely a matter of methods, and not purpose. This is to ensure that the content will have a certain substance, and to specify the responsibility Tuntreet has for carrying out investigative journalism. "Tuntreet shall be run in a responsible manner according to established journalistic principles." will ensure that the newspaper is run in an ethical manner. We believe that the changes to the articles of association will not affect Tuntreet's operations to a large extent, as proposed changes reflect how we ourselves experience Tuntreet's current purpose and responsibilities. In the English version we have also proposed some minor changes in language, largely to reflect how Tuntreet usually translate certain Norwegian expressions.
Proposed resolution § 4.4 TUNTREET § 4.4.1 Purpose
Tuntreet is a body at Studentsamfunnet i Ås. Tuntreet shall help ensure that Studentsamfunnet’s established strategy is fulfilled, and that Studentsamfunnet’s Articles of Association are complied with. Tuntreet shall inform about activities and matters pertaining to NMBU, Studentsamfunnet i Ås and students’ areas of interest. Tuntreet shall and must be a student newspaper.
§ 4.4.2 Tuntreet’s management Tuntreet’s management consists of two editors. The first period they shall operate as journalistic managing editor, and the other second period as a chief editor editor-in-chief. The chief editor editorin-chief is the head of Tuntreet.
§ 4.4.3 Responsibilities Tuntreet will seek information and conduct critical journalism about activities and issues at NMBU and at Studentsamfunnet i Ås. Tuntreet shall seek information and conduct critical journalism. Tuntreet shall capture moods, convey debates and be a channel for writers who want to share experiences and views with the reader.
§ 4.4.4 Ethical guidelines Tuntreet shall be run in a responsible manner according to established journalistic principles.
§ 4.4.4 Economy § 4.4.5 Economy Tuntreet sets the budget based on the requirements of revenue set by the Board of House and Finance. Editor in chief Editor-in-chief is responsible for reporting of Tuntreet’s economy to the Board of House and Finane Finance. Tuntreet must present budgets and accounts for Tuntreet at the GA, after the Board of House and Finance has processed these.
§ 4.4.5 Delegated authority – hiring § 4.4.6 Delegated authority – hiring Tuntreet has the authority to hire committee managers and employees in all committees and other employees they may need.
§ 4.4.6 Reports § 4.4.7 Reports
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Chief editor The editor-in-chief and journalistic managing editor are obliged to prepare a transition document for their successor, as well as making them familiar with the duties and procedures of their position.
The Board of House and Finance’s evaluation The Board of House and Finance stands behind the proposal.
8.2 The Candidate Ring suggested by Ringfestkomiteen 2022 by Ruben Rygh Background The candidate ring, which has been worn with pride by NMBU candidates since 1930, has become very expensive in recent years. Today, the ring costs NOK 9,200 for the men's ring and NOK 7,490 for the ladies' ring. In comparison, the prices were NOK 5,890/4,990 in 2018, and NOK 4,800/3,700 in 2015. There is reason to believe that this price increase will continue, and in fear that the ring will soon become too expensive for NMBU candidates to buy the ring, work has been started to lower the price of the candidate ring. The design has remained unchanged since 1930 and will continue to be. The symbolism behind the pentagram is the first five fields of study at NLH from 1859: agriculture, forestry, horticulture, dairying and property law. This is also the same symbolism that has given its name to our oldest student town, Pentagon. However, the material composition has changed several times throughout history. The ring was originally made of steel and gold, but was changed to white gold and gold due to allergy concerns. The reason why the candidate ring has become so expensive is mainly the material composition and the price of the alloys used. In particular, the price of palladium, a necessary metal in the alloy white gold, has contributed to the large price increase. The value of the ring does not lie in the material it is made of, but in the symbolic value and that the students actually continue to wear the ring after their studies are over. This autumn, Mestergull, at the request of Ringfestkomiteen 2022, in consultation with Studentsamfunnet i Ås and the Board of House and Finance, worked on preparing a proposal for a ring in the original materials, steel and gold. This will help to lower the price of the ring, without compromising durability or the symbolic value. If the General Assembly votes through this change, the new option will already be available to next year's candidates. The ring as it is today, with gold and white gold, will still be possible to buy for those with allergies or who for other reasons may want it.
Proposed resolution The General Assembly supports a change in the material composition of the candidate ring to steel and gold, and that today’s candidate ting still will be able to be produced and purchased. 38
The Board of House and Finance’s evaluation The Board of House and Finance stands behind the proposal.
Case 9: Informative Cases No incoming cases according to applicable deadlines.
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Case 10: Elections according to Studentsamfunnet´s Articles of Association The According to Student Society’s Articles of Association the candidacy are presented as an attachment three days before the General Assembly.
10.1 The Board of Samfunnet 10.2 Tuntreet 10.3 The Business Committee 10.4 The Board of House and Finance 10.5 Election Committee Proposed resolution The General Assembly has by voting elected the following candidates The Board of Samfunnet Head of Bodega: Head of Marketing Head of Administration: Head of Concert: Tuntreet Editor: The Business Committee at NMBU Leader: 40
Head of Marketing: Head of Administration: Head of Event: The Board of House and Finance External representative: External representative: Election Committee Representative 1: Representative 2:
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Case 11 Additional Cases Cases that are wished to be adressed during case 11 can be delivered to the meeting management by the time the General Assembly begins.
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Appendix 1 – New strategy of Studentsamfunnet i Ås
Strategy 2025 - for Studentsamfunnet i Ås The long-term strategy was last revised in autumn 2022
1. Objective Studentsamfunnet i Ås aims to promote a good camaraderie for their members. Lectures, debate and entertainment are to be beneficial and joyous for these.
2. Studentsamfunnets overall goal Studentsamfunnet i Ås shall be an attractive offer and natural place to gather for all students tending at NMBU in general, and for the members of Studentsamfunnet in particular. Studentsamfunnet i Ås shall strive to meet the activities and offers desired by the students, and work towards being a natural place to gather for students at NMBU, student associations, academic associations and meetings, both for daily and festive occasions. Studentsamfunnet i Ås shall be a positive addition the local society and the University. All students at NMBU shall have the same opportunity to take part of activities and become part of Studentsamfunnet i Ås’ rich and proud history. Studentsamfunnet shall appear politically neutral, and work for enriching the education of students with courses, talks, debates and opportunities for personal development through different events and engagement in boards and committees. Volunteerism and the building are the heart of Studentsamfunnet i Ås. Studentsamfunnet i Ås shall be operated by, with and for the students, with the development of the offer for current students and students to come as main objective. Studentsamfunnet i Ås are hosting UKA i Ås, the longest cultural festival in Norway, every other year. Studentsamfunnet i Ås operates the student newspaper Tuntreet, which will convey important information and curiosities. Studentsamfunnet i Ås shall work to make itself attractive to sponsors, and make NMBU students known to employers through the work of Næringslivsutvalget ved NMBU. Samfunnet i Ås represented by the board of Samfunnet has the superior responsibility for the daily operation of Studentsamfunnet i Ås.
3. Strategy for Studentsamfunnet i Ås → 2025 The strategy is made up of 7 strategical elements, each with a great importance for the operation and development
3.1 ACTIVITY/OFFER Studentsamfunet i Ås should work further with improving floor areas to a maximum and create a wider offer of activities. 43
Long-term goals: 3.1.1 By 2025, 90% of all rentable rooms are in use at least once every day during the semester. 3.1.2
By 2025, Klubben is a natural meeting arena, with a varied food offer and pub activities, which is open every day. Samfunnet i Ås runs Klubben itself.
3.1.3
At least 100 000 guests shall have visited Studentsamfunnet events over a period of two years. All events shall reach at least 80 % of its guest capacity.
3.1.4
The building of Studentsamfunnet shall be open for concert or party at least two Saturdays each semester.
3.1.5
Studentsamfunnet will be responsible for the organizing of every event addressed for students being held at Samfunnet, if serving and/or ticket fee is involved.
3.1.6
Samfunnet shall offer food to guest and volunteers during parties.
3.2 MEMBERS Including membership numbers, membership benefits, Samfunnstjeneste. Samfunnstjeneste is crucial for operation of Studentsamfunnet systems concerning this must be prioritized. Focus on first-class recruitment and fair community service delivery is important. Long-term goals: 3.2.1 Per 2025, 40 % of all students at NMBU will be members of Studentsamfunnet. 3.2.2
At least 60% of the first year students will be a member.
3.2.3
Studentsamfunnet shall have a system for samfunnstjenester that meets the needs of Studentsamfunnet and is accepted by the members.
3.2.4
Membership benefits shall be evaluated annually.
3.3 VOLUNTEERS The volunteers in this context are board members, committee chiefs, committee members and assistants. Volunteers should have clear benefits. Training and cultural building must be central. At the same time, it is important to keep track of the costs associated with the benefits of the volunteers, as well as to ensure that these are fair. Long-term goals: 3.3.1 In order to increase competence and ensure ownership of their office, all volunteers must have a broad introduction to the Studentsamfunnet i Ås, where history, organization, finances and division of labor are explained. Hus- & Finansstyret organizes one introductory course each semester, where all newly elected and newly appointed volunteers are strongly encouraged to participate.
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3.3.2
Benefits for volunteers shall be revised periodically, in 2023 and 2025: a) Review of the number of committee members/recipients of benefits per committee/block/body. b) Reconcile cost/benefit for benefits for the volunteers.
3.3.3
All volunteers with managerial responsibility shall be offered a course relevant to their voluntary duties.
3.4 FINANCES In recent years, the Studentsamfunnets finances has had a strong and positive development. At the same time, we have a significant need to spend on development and investment. As there is a lot of money in circulation, it is important that the funds be used wisely, and that one have a long-term perspective. Long-term goals: 3.4.1 Studentsamfunnet i Ås shall have a financial result of 4 %, measured as an average over a two year period (UKEyear and non-UKEyear). 3.4.2
Studentsamfunnet i Ås will be used as a sponsor arena to a greater extent, and will at all times have at least two major sponsor agreements.
3.5 THE PHYSICAL BUILDING The building complex that houses the Studentsamfunnet i Ås is a valuable resource that is owned and operated in collaboration with other actors. The building must be able to accommodate a wide range of activities with widely different needs, and there is a need to utilize the capacity of the house well. Studentsamfunnet i Ås must ensure that they have the financial leeway to do the necessary maintenance and upgrades in collaboration with NMBU and other relevant players. Long-term goals: 3.5.1 There shall be a priority maintenance and development plan for the building stock, and Hus& Finansstyret shall annually record measures to the Operations and Maintenance Committee (DVU) based on Studentsamfunnets building needs. 3.5.2
Hus- og Finansstyret shall encourage the Drifts- og vedlikeholdsutvalg (DVU) to carry out a major project every second year, which shall be a visible evidence that it is being invested in the building.
3.5.3
An electronic locking system shall be provided on all pass-through doors.
3.5.4
There shall be a social abode intended for the volunteers and elected officials of the house.
3.6 PARTNERS Good partners are important for being able to run Studentsamfunnet I Ås both in terms of financial and operational operations.
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Long-term goals: 3.6.1 Studentsamfunnet i Ås shall have a good cooperation with its partners, including NMBU, SiÅs, AU and Ås municipality. 3.6.2
Organizations, teams and associations shall have strong affiliation with Studentsamfunnet i Ås, where Samfunnsbygningen shall be a natural venue to host events.
3.7 ORGANIZATIONAL DEVELOPMENT The various parts of the organization have clearly defined roles. In this context, organizational development is about structure, collaboration and division of tasks, as well as improvements. Long-term goals: 3.7.1
By 2025, Studentsamfunnet i Ås shall examine the need of a CEO with a proposal for tasks and a corresponding percentage of position, a cost estimate and a plan of how this will be financed.
3.7.2
There shall be a good system for overlap and for transfer of competence and knowledge from one holder of a position to the next. a) There shall be developed a set of routines which ensure that everyone submit an experience letter/report within 1 month of departure.
3.7.3
Those positions that require it shall have an overlap period of one semester. It has been defined which positions that require this, and these positions have a defined minimum time for the position (eg 1.5 years).
3.7.4
Studentsamfunnet shall have mapped the average length of service for committee members and committee directors, and worked out a strategy for how this is to be increased.
4. Work program for 2023 4.1 ACTIVITY AND OFFERS REVISED AND CONTINUED GOALS 4.1.1 Samfunnet shall during 2023 host at least 5 attractive events during the semester, in collaboration with a co-host, where at least one of them are a new co-host. The event must benefit the members of Samfunnet. An example of such a co-host could be student groups, organizations, and associations. 4.1.2
Samfunnet shall in co-operation with ISU and ESN host at least 5 different events, during the semester, which is aimed towards international students, this is to include international students.
4.1.3
Samfunnet will send out a survey to members regarding Samfunnet’s offer of activities during the end of the second to last month of the spring semester, and the second to last month of the autumn semester. 46
4.1.4
During 2023, a thorough review of the room use of the house will be carried out to optimize this and better facilitate the use of several rooms at the same time.
4.1.5
During 2023 it will be mapped and actively worked for so that 50% of the guests are inside the building within 1 hour after opening on evening events.
4.1.6
Studentsamfunnet shall during 2023 offer monthly activities aiming for an increased environmental and sustainable awareness among their participants.
4.1.7
Through out 2023, Klubben will have a daily, varied dinner offer.
4.1.8
At least two major events excluding regular events shall be arranged during 2023.
4.1.9
A committee for UKA i Ås 100 years will work with Stentor, the UKEbook, anniversary UKEreview etc. for UKA i Ås 100 years, and will be followed up through 2023.
4.1.10 There shall be arranged a themed week each semester with focus towards minimum one of UN’s Sustainable Development Goals. 4.1.11 The Business Committee at NMBU shall work towards offering six events each semester, in addition to Næringslivsdagen and Karrieredagen. The CV fotographing do not count as one of these events. 4.1.12 The Business Committee at NMBU shall test a new low-threshold event during 2023. 4.1.13 The Business Committee at NMBU shall during 2023 explore new options for areas and solutions connected to career days, because of the planned renovation of Aud.Max. NEW GOALS: 4.1.14 During 2023, the need for more passive offers at Samfunnet i Ås will be loo ked at. 4.1.15 A joint room booking system will be created which facilitates a optimized use of rooms and cooperation between Studentsamfunnet I Ås, NMBU and SiÅs. 4.1.16 There will held two large sober events during 2023. 4.1.17 More rooms must be used during evening events, where it must be striven for that all rooms have a passive and/or active offer. 4.1.18 During 2023, at least two events will be held at the Pergola per month in the months of April, August and September. 4.1.19 Samfunnet shall map the need of 3 evening events per week, during 2023.
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4.2 MEMBERS REVISED AND CONTINUED GOALS: 4.2.1 During 2023, 40% of the student population must be members of the Samfunnet i Ås, and 80% of the international students must be members. Of the first-year students starting in 2023, 60% must be members during their first semester. 4.2.2
During the spring of 2023, a recruitment strategy will be drawn up for Studentsamfunnet i Ås, which is aimed towards attracting new students at NMBU.
4.2.3
In 2023, analyses will be carried out of events and the use of the offer at Studentsamfunnet i Ås. This data shall be used as a decision-making basis in budgeting, planning and execution of events.
4.2.4 Ås.
During 2023 there will be an evaluation of the membership benefits at Studentsamfunnet i
4.2.5
The usage of community services shall be mapped during 2023.
NEW GOALS: 4.2.6
At least 25% of completed community services must be self-registered.
4.2.7
There must be at least 85% of self-registered community services who attend work.
4.3 VOLUNTEERS REVISED AND CONTINUED GOALS: 4.3.1 The volunteers in need of relevant coursing will be offered this in 2023. Studentsamfunnet will also facilitate the use of internal resources for this type of coursing. 4.3.2
All volunteers will be invited, with a strong call for attendance, to an introduction lecture to Studentsamfunnet i Ås’ history, organization, finances and explained divisions of work. An overview of the participants in this introduction lecture will be registered.
4.3.3
Through 2023, the work with operating committees across the bodies at Studentsamfunnet i Ås will be evaluated and further developed.
4.3.4
In order to facilitate the optimized operation of events and offers at Samfunnet, through 2023 the necessary hours performed by volunteers each semester shall be mapped.
4.3.5
The advantages of being a volunteer at Studentsamfunnet shall be re-evaluated during 2023.
NEW GOALS: 4.3.6 During 2023, the board of Samfunnet will look at the possibility of a room reserved for volunteers. 48
4.4 FINANCE REVISED AND CONTINUED GOALS: 4.4.1 The board of House and Finance will implement measures to increase the yield of Studentsamfunnet’s equity. 4.4.2
Tuntreet will investigate the possibility of reducing costs, for example by reducing printing costs and licensing costs.
4.4.3
Tuntreet will strive to increase the amount of external financial support.
4.4.4
In order for committee chiefs to get a greater ownership of their work, all committee chiefs will revise their committee budget during the first semester and will during September submit proposals for a committee budget for 2024.
4.4.5
Climate accounts for 2022 will be presented at the spring GA.
4.4.6
The climate account must be used as a basis for decisions regarding planning and purchasing for Studentsamfunnet i Ås. Purchasing routines must be established to ensure more climatefriendly operations.
NEW GOALS: 4.4.7 The Board of House and Finance will look at making long-term investment plans with several of the committees at Samfunnet, to ensure that long-term thinking is reflected in the committee budget.
4.5 THE PHYSICAL BUILDING REVISED AND CONTINUED GOALS: 4.5.1 The archive in Kajaveien must be emptied, and the archive on Samfunnet must be optimized and digitalized. 4.5.2
During 2023, the board of House and Finance will establish a preliminary project for a possible expansion of the capacity at Samfunnet. This work should be seen in connection with the renovation of Aud.Max until 2024.
4.5.3
During 2023, a plan will be drawn up for how the outdoor area above Anton Hjeltnes can be used to increase the capacity of the building. NEW GOALS: 4.5.4 A joint consumables store will be established for the board and committee chiefs at Samfunnet. 4.5.5
A plan must be drawn up for the use of space at Samfunnet, and rooms will be allocated to the various committees that need it.
4.5.6
Halvors Hybel will become a multi-purpose room, which will be used for various events.
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4.5.7
More rooms will be used during events to increase capacity and offer.
4.6 COLLABORATORS REVISED AND CONTINUED GOALS: 4.6.1 During 2023, at least one cooperation agreement must be signed with a major sponsor for Studentsamfunnet i Ås. 4.6.2
Tuntreet and the sponsor team will work to provide more advertisers.
4.6.3
The sponsor team will develop guidelines and deals with collaborators during 2023.
NEW GOALS: 4.6.4 Sprellfestivalen in 2023 must have at least one major sponsor. 4.6.5
Samfunnet must look at the possibility of increased cooperation with SiÅs when it comes to external events.
4.6.6
In 2023, there will be collaboration with the Buddy Week board at NMBU, where efforts will be made to ensure that Samfunnet becomes a more central part of the buddy week. The board of Samfunnet must work to have a representative in the Buddy Week board.
4.6.7
Samfunnet must look at the possibilities of having a sponsor and/or aid linked to individual events.
4.7 ORGANIZATIONAL DEVELOPMENT REVISED AND CONTINUED GOALS: 4.7.1 In 2023, all members and organs at Studentsamfunnet will work to ensure that at least 20% of all member attend both General Assemblies held in 2023. 4.7.2
In 2023, 80% of the participants at the GA will arrive during the first hour.
4.7.3
During 2023, Studentsamfunnet will map out what needs to change in the Association's operation to have a need for a manager.
NEW GOALS: 4.7.4 Studentsamfunnet must establish routines so that the organization becomes eco-lighthouse certified. 4.7.5
A plan for reconstructing the boards of Studentsamfunnet must be made, and the work of these changes must be initiated.
4.7.6
During 2023, a template will be established for the overlap and transfer of competence and knowledge for Studentsamfunnet i Ås.
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Appendix 2 – Current strategy of Studentsamfunnet i Ås
Strategy 2025- for Studentsamfunnet i Ås The long-term strategy was last revised in autumn 2019
1. Objective Studentsamfunnet in Ås aims to promote a good camaraderie for their members. Lectures, debate and entertainment are to be beneficial and joyous for these.
2. Studentsamfunnets overall goal Studentsamfunnet i Ås shall be an attractive offer and natural place to gather for all students tending at NMBU in general, and for the members of Studentsamfunnet in particular. Studentsamfunnet shall strive to meet the activities and offers desired by the Students, and work towards being the natural place to gather for students at NMBU, student associations, academic associations and meetings, both for daily and festive occasions. Studentsamfunnet i Ås shall be a positive addition the local society and the University. All students shall have the same opportunity to take part of activities and become part of Studentsamfunnet i Ås’ rich and proud history. Studentsamfunnet shall appear politically neutral, og work for enriching the Education of students with courses, talks, debates and opportunities for personal development through different events and engagement in boards and committees. Volunteerism and the building is the heart of Studentsamfunnet i Ås. The operation of Studentsamfunnet i Ås is with, for and by the students, with the development of Samfunnet and the offer for current students and students to come as main objective. Studentsamfunnet i Ås are hosting UKA i Ås, the longest cultural festival in Norway, every other year. Studentsamfunnet shall also convey its ways and doings through Tuntreet and other suitable media. Studentsamfunnet shall establish contact between members and students at NMBU, and the business world through the Business committee at NMBU. The board of Samfunnet has the superior responsibility for the daily operation of Studentsamfunnet.
3. Strategy for Studentsamfunnet i Ås → 2025 The strategy is made up of 7 strategical elements, each with a great importance for the operation and development
3.3 ACTIVITY/OFFER Studentsamfunet i Ås should work further with improving floor areas to a maximum, and create a wider offer of activities.
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Long-term goals: 3.3.1 By 2025, 90% of the usable floor area is in use every day. 3.3.2
By 2025, Café Klubben is a natural social arena during daytime, with a lunch- and pub offer.
3.3.3
100 000 guests will have visited Studentsamfunnet over a period of two years: a) Standard capacity on the entire building when concerts are held in Aud.Max is 1500 guests (2019). The capacity in 2025 shall be 1800. b) On event nights when the entire building is open (except Aud.Max), 800 attendants are expected on at least 80% of all events in the period of one semester.
3.3.4
The building of Studentsamfunnet shall be open for concert or party at least two Saturdays each semester.
3.3.5
Studentsamfunnet will be responsible for organizing of every event addressed for students being held at Samfunnet, if serving and/or ticket fee is involved.
3.3.6
All students will have opportunity to buy food every day, as long as Samfunnet is open. Food will also be available at event nights.
3.4 MEMBERS Including membership numbers, membership benefits, Samfunnstjeneste. Samfunnstjeneste is crucial for operation of Studentsamfunnet systems concerning this must be prioritized. Focus on first-class recruitment and fair community service delivery is important. Long-term goals: 3.4.1 Per 2025, 40 % of all students at NMBU will be members of Studentsamfunnet. a) The membership number is measured at 01.07 each year (per school year) and is reported at each General Meeting. b) The number of members is measured against the number of students from 15 September of the previous year. 3.4.2
At least 60% of the first year students must be a member.
3.3.3
Have a system for Samfunnstjenester that meets the needs of Studentsamfunnet, and is accepted by the members. a) In order to make it more attractive to be a member for people who does not necessarily take advantage of the party offerings in the house, it should be possible for members have samfunnstjeneste at events other than party nights. Members must have a maximum of one community service on a party night during a school year. b) Membership benefits shall be evaluated annually.
3.4 VOLUNTEERS The volunteers in this context are board members, committee chiefs, committee members and assistants. Volunteers should have clear benefits. Training and cultural building must be central. At 52
the same time, it is important to keep track of the costs associated with the benefits of the volunteers, as well as to ensure that these are fair. Long-term goals: 3.7.5 In order to increase competence and ensure ownership of their office, all volunteers must have a broad introduction to the Student Society in Ås, where history, organization, finances and division of labor are explained. The core board organizes one introductory course per semester, where all newly elected and newly appointed employees are strongly encouraged to participate. 3.7.6
Benefits for volunteers shall be revised periodically, in 2020, 2022 and 2024,: a) Review of the number of committee members / recipients of goods per committee / block / body. b) Reconcile cost/benefit for committee benefits.
3.7.7
All volunteers with managerial responsibility shall be offered a course relevant to their voluntary duties.
3.8 FINANCES In recent years, the Studentsamfunnets finances has had a strong and positive development. At the same time, we have a significant need to spend on development and investment. As there is a lot of money in circulation, it is important that the funds be used wisely, and that one have a long-term perspective. Long-term goals: 3.8.1 Studentsamfunnet i Ås (the entire organization) will have a financial result of 4 %, measured as an average over a two year period (UKEyear and non-UKEyear). 3.8.2
UKA i Ås will be used as a sponsor arena to a greater extent.
3.8.3
Studentsamfunnet i Ås will have two main sponsors
3.9 THE PHYSICAL BUILDING The building complex that houses the Student Community in Ås is a valuable resource that is owned and operated in collaboration with other actors. The building must be able to accommodate a wide range of activities with widely different needs, and there is a need to utilize the capacity of the house well. The student community in Ås must ensure that they have the financial leeway to do the necessary maintenance and upgrades in collaboration with NMBU and other relevant players. Long-term goals: 3.9.1 There shall be a priority maintenance and development plan for the building stock, and the board of House and Finance shall annually record measures to the Operations and Maintenance Committee (DVU) based on Studentsamfunnets building needs.
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3.9.2
The board of House and Finance shall encourage the DVU to carry out a major project each year, which shall be visible evidence that it is being invested in the building.
3.9.3
Building the terrace over Anton Hjeltnes for conservatory.
3.9.4
An electronic locking system shall be provided on all doors
3.9.5
There shall be a social abode intended for the volunteers and elected officials of the house.
3.10 PARTNERS Good partners are important for being able to run the Student Society both in terms of financial and operational operations. Long-term goals: 3.10.1 Studentsamfunnet i Ås shall have a close and good cooperation with NMBU. 3.10.2 Studentsamfunnet i Ås shall have a close and good cooperation with SiÅs. 3.10.3 Studentsamfunnet i Ås shall have a close and good cooperation with Ås municipality. 3.10.4 Organizations, teams and associations shall have strong affiliation with Studentsamfunnet i Ås. a) Samfunnet should be a natural place for organizations, teams and associations to rent / borrow premises for their events. b) Studentsamfunnet shall be an attractive co-organizer for teams, organizations and associations with no direct connection to the house.
3.11 ORGANIZATIONAL DEVELOPMENT The various parts of the organization have clearly defined roles. In this context, organizational development is about structure, collaboration and division of tasks, as well as improvements. Long-term goals: 3.11.1 By 2025, Studentsamfunnet i Ås will employ a CEO. 3.11.2 There has been established a good system for overlap and for transfer of competence and knowledge from one holder of a position to the next. a) All retiring committee directors and board members shall produce an experience letter / report within 1 month of departure, which shall be communicated to the next person in the relevant office. 3.11.3 It is common for those positions that require it to have an overlap period of one semester. It has been defined which positions and positions require this, and these positions have a defined minimum time for the position (eg 1.5 years).
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3.11.4 The average length of service for committee members and committee directors is two years. This is important to make the organization more stable.
4. Work program for 2022 4.2 ACTIVITY AND OFFERS REVISED AND CONTINUED GOALS 4.2.1 During 2022 Samfunnet shall each semester host at least 5 attractive events in collaboration with a co-host, where a minimum of one are a new collaborator. The event shall benefit members. Examples of collaborators are organizations without formal bonds to Studentsamfunnet, such as other student societys or sports teams. 4.2.2
For contribution to inclusion of the internationals, Samfunnet shall together with ISU and ESN host at least five events facilitated for international students.
4.2.3
The Pergola must be used a minimum of 5 times per month in the months of April, August and September when events are held at Studentsamfunnet.
4.2.4
There shall be a passive offer in minimum two of the rooms at Samfunnet that is accessible for members every day.
4.2.5
By the next last month of the spring semester and the next last month of the fall-semester, Samfunnet will distribute a survey regarding the offer of activities at Samfunnet the previous semester.
4.2.6
During 2022, a thorough review of the room use of the house will be carried out to optimize this and better facilitate the use of several rooms at the same time.
4.2.7
In 2022, 50% of the guests at Samfunnet will meet before 10 pm at all evening events being held at Studentsamfunnet.
4.2.8
Studentsamfunnet shall during 2022 offer monthly activities aiming for an increased environmental awareness among their participants.
4.2.9
During 2022, Klubben will have a variable daily dinner offer.
4.2.10 At least four major events, of which at least two are party nights, must be arranged on Saturdays. 4.2.11 During 2022, the commission established to revise the Stentor before UKA i Ås’ 100th anniversary in 2024 shall be supervised. 55
NEW GOALS: 4.2.12 There shall be arranged a tema week each semester with focus towards minimum one of UN’s Sustainable Development Goals. 4.2.13 The Bodegablokk shall map the work tasks during events at Samfunnet in 2022, to develop a suggestion for how events can be held. 4.2.14 The Business Committee at NMBU shall arrange at least six events each semester, in addition to Næringslivsdagen og Karrieredagen. The CV fotographing do not count as one of these events. 4.2.15 The Business Committee at NMBU shall test a new low-threshold event during 2022. 4.2.16 The Business Committee at NMBU shall during 2022 explore new options for areas and solutions connected to career days, because of the planned renovation of Aud.Max.
4.3 MEMBERS REVISED AND CONTINUED GOALS: 4.3.1 By 2022, 40% of the student mass will be members of Studentsamfunnet i Ås. 60% of all first year students are members, and 80% of all international students are members. 4.3.2
By 2022, Studentsamfunnet will prepare a recruitment strategy, aiming to attract all new students at NMBU.
4.3.3
In 2022, the information database for events and usage of the offers at Studentsamfunnet i Ås shall be developed. Analysis of these datas will be used as a basis for decision-making in budgeting and planning of events.
4.3.4
During 2022 there will be an evaluation of the membership benefits at Studentsamfunnet i Ås.
4.3.5
During 2021 Samfunnet will use Samfunnstjenester for more tasks than during party events and GA.
4.3.6
In 2022, the collaboration with Fadderstyret at NMBU shall be continued, where work will be done to make Samfunnet a more central part of the Buddy week. NEW GOALS: 4.2.7 The usage of Samfunnstjenester shall be mapped during 2022.
4.4 VOLUNTEERS REVISED AND CONTINUED GOALS
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4.4.1
The volunteers in need of relevant coursing will be offered this in 2022. Studentsamfunnet will also facilitate the use of internal resources for this type of coursing.
4.4.2
All volunteers will be invited, with a strong call for attendance, to an introduction lecture to Studentsamfunnet i Ås’ history, organization, finances and explained divisions of work. An overview of the participants in this introduction lecture will be registered.
4.4.3
During 2022, the operating committees will be developed across all bodies at Studentsamfunnet i Ås
NEW GOALS: 4.4.4 The usage of volunteers shall be mapped during 2022. 4.4.5
The advantages of being a volunteer shall be re-evaluated during 2022.
4.5 FINANCE REVISED AND CONTINUED GOALS 4.5.1 The board of House and Finance will implement measures to increase the yield of Studentsamfunnet’s equity. 4.5.2
Tuntreet will investigate the possibility of reducing costs, for example by reducing printing costs and licensing costs.
4.5.3
Tuntreet will strive to increase the amount of external financial support.
4.5.4
In order for committee chiefs to get a greater ownership of their work, all committee chiefs will revise their committee budget during the first semester and will during September submit proposals for a committee budget for 2023.
4.5.5
Climate accounts for 2022 will be presented at the spring GA.
NEW GOALS: 4.4.6 The climate accounts shall form the basis for decisions regarding planning and procurement for Studentsamfunnet i Ås.
4.6 THE PHYSICAL BULIDING REVISED AND CONTINUED GOALS 4.6.1 The archive in Kajaveien must be emptied, and the archive on Samfunnet must be optimized and digitalized. 4.6.2
During 2022, the plans for the podcast room and band room shall be developed. 57
4.5.3
The Board of House and Finances shall develop a pre-project during 2022 for extension of the capacity at Samfunnet.
NEW GOALS: 4.5.4 During 2022, a plan for how the outdoor area by Anton Hjeltnes can be used.
4.7 COLLABORATORS REVISED AND CONTINUED GOALS 4.7.1 In 2022, the Business committee at NMBU will provide at least one main sponsor for Studentsamfunnet i Ås. 4.7.2
Tuntreet and the sponsor team will work to provide more advertisers.
NEW GOALS: 4.6.3 The sponsor team will develop guidelines and deals with collaborators during 2022. 4.8 ORGANIZATIONAL DEVELOPMENT REVISED AND CONTINUED GOALS 4.8.1 In 2022, all members and organs at Studentsamfunnet will work to ensure that at least 20% of all member attend both General Assemblies held in 2022. 4.8.2
In 2022, 80% of the participants at the GA will arrive during the first hour.
NEW GOALS: 4.8.3 During 2022 there will be planned for what Samfunnet wants from a manager. 4.8.4
All volunteers at Studentsamfunnet i Ås will have an average service time of two years.
58