Articles of Association Studentsamfunnet i Ås Fall 24

Last revised

11th of November 2024

1

TABLE OF CONTENTS LIST OF ABBREVIATIONS AND DEFINITIONS

5

CHAPTER 1. PURPOSE AND MEMBERSHIP

6

§ 1.1 THE PURPOSE OF STUDENTSAMFUNNET

6

§ 1.2 MEMBERS

6

§ 1.2.1 Ordinary members

6

§ 1.2.2 Lifelong members

6

§ 1.2.3 International members

6

§ 1.2.4 Honorary members

7

§ 1.2.5 Membership

7

CHAPTER 2. DAILY OPERATIONS

8

§ 2.1 RESPONSIBILITY

8

§ 2.2 SIGNATORY RIGHTS AND PROCURATION

8

§ 2.3 RIGHTS TO USE STUDENTSAMFUNNET’S FACILITIES

8

§ 2.4 BODEGAKONSERNET - THE BODEGA GROUP

8

§ 2.5 GRADUATION CELEBRATION

8

§ 2.6 THE REWARDS FOR THE ENGAGED AT STUDENTSAMFUNNET

8

§ 2.6.1 Contributors

8

§ 2.6.2 Rewards - Samfunnet i Ås

9

§ 2.6.3 Rewards - UKA i Ås

9

§ 2.6.4 Rewards - Business Committee at NMBU

9

§ 2.6.5 Rewards - Tuntreet

9

§ 2.6.6 Rewards - Boards

9

§ 2.7 REPRESENTATION

10

§ 2.7.1 The Board of Co-ownership

10

§ 2.7.2 The Operations and Maintenance Committee

10

§ 2.8 SUSTAINABILITY CHAPTER 3. GENERAL ASSEMBLY AT STUDENTSAMFUNNET I ÅS

10 11

§ 3.1 GENERAL ASSEMBLY

11

§ 3.2 SUMMONING AND AGENDA

11

§ 3.2.1 Announcement

11

§ 3.2.2 Submitted cases

11

§ 3.2.3 Case papers

11

§ 3.2.4 Candidacy

11

§ 3.2.5 Additional cases

11

§ 3.2.6 Meeting Protocol

12

§ 3.3 SPEAKING-, PROPOSAL-, AND VOTING RIGHTS

12

§ 3.4 AGENDA FOR GA

12

§ 3.4.1 Spring GA

12

§ 3.4.2 Autumn GA

13

§ 3.4.3 Case presentation

14

§ 3.5 PERIODS OF MANDATE

15

§ 3.6 DOCUMENTS FOR STUDENTSAMFUNNET I ÅS

15

§ 3.6.1 Changes to the Articles of Association

15

§ 3.6.2 Resolutions

15

§ 3.6.3 Other Documents

15

§ 3.6.4 Interpretation of the Articles of Association

15

§ 3.7 VOTING

16

§ 3.8 ELECTIONS

16

§ 3.8.1 Election of candidates

16

§ 3.8.2 Chronology of elections

16

§ 3.8.3 Proposals of new candidates during meeting

16

§ 3.8.4 Casting of votes

16

§ 3.8.5 Voting results

17

§ 3.9 THE ELECTION COMMITTEE

17

§ 3.10 EXTRAORDINARY GENERAL ASSEMBLY

17

§ 3.10.1 Requirements for extraordinary GA

17

§ 3.10.2 Case papers for extraordinary GA

17

§ 3.10.3 Rules of procedure for extraordinary GA

17

§ 3.10.4 The agenda for extraordinary GA

17

§ 3.10.5 Meeting protocols for extraordinary GA

18

§ 3.11 WAIVER AND EXEMPTION AFTER ELECTION

18

CHAPTER 4. STUDENTSAMFUNNET'S BODIES § 4.1 STUDENTSAMFUNNET'S BOARD OF HOUSE AND FINANCE

19 19

§ 4.1.1 Objective

19

§ 4.1.2 Board members

19

§ 4.1.3 Quorum

19

§ 4.1.4 Rules of procedure

19

§ 4.1.5 Instructions

20

§ 4.1.6 Economy

20

§ 4.1.7 Chair of House and Finance

20

§ 4.1.8 Authority

20

§ 4.1.9 Conflict resolution

20

§ 4.2 THE BOARD OF SAMFUNNET

20

§ 4.2.1 Purpose

20

§ 4.2.2 Board members

21

§ 4.2.3 Quorum

21

§ 4.2.4 Economy

21

§ 4.2.5 Meeting protocols

21

§ 4.2.6 Delegated authority – hiring

21

§ 4.2.7 Instructions

21

§ 4.2.8 Reports

22

§ 4.3 UKA I ÅS

22

§ 4.3.1 Purpose

22

§ 4.3.2 Board members

22

§ 4.3.3 Quorum

22

§ 4.3.4 Economy

23

§ 4.3.5 Meeting protocols

23

§ 4.3.6 Delegated authority – hiring

23

§ 4.3.7 Instructions

23

§ 4.3.8 Reports

23

§ 4.3.9 Cooperative agreements

23

§ 4.4 TUNTREET

23

§ 4.4.1 Purpose

23

§ 4.4.2 Tuntreet’s management

24

§ 4.4.3 Responsibilities

24

§ 4.4.4 Economy

24

§ 4.4.5 Delegated authority – hiring

24

§ 4.4.6 Reports

24

§ 4.5 BUSINESS COMMITTEE AT NMBU

24

§ 4.5.1 Purpose

24

§ 4.5.2 Board members

25

§ 4.5.3 Quorum

25

§ 4.5.4 Economy

25

§ 4.5.5 Meeting protocols

25

§ 4.5.6 Delegated authority – hiring

25

§ 4.5.7 Instructions

25

§ 4.5.8 Reports

25

§ 4.5.9 The Sponsor Team

26

§ 4.5.10 The Career Fund

26

CHAPTER 5. HANS HOVENHET HESTEHOVEN

27

§ 5.1 PURPOSE

27

§ 5.2 ORDENSKOLLEGIET

27

§ 5.3 TAKEOVER

27

CHAPTER 6. CONFLICT AND DISTRUST

28

§ 6.1 CASE RESPONSIBILITY

28

§ 6.2 ESTABLISHMENT OF CASES OF CONFLICT/DISTRUST

28

§ 6.3 SUMMONING FOR MEDIATION

28

§ 6.4 MEDIATION

28

§ 6.5 SANCTIONS

28

§ 6.6 CONFLICTS BETWEEN BOARDS

28

CHAPTER 7. DISSOLUTION

29

§ 7.1 DISSOLUTION

29

LIST OF ABBREVIATIONS AND DEFINITIONS NMBU – Norwegian University of Life Sciences GA – General Assembly. The highest authority of Studentsamfunnet i Ås. Referred to as GF (Generalforsamling) in Norwegian.

NU – Business Committee. Referred to as Næringlivsutvalget ved NMBU in Norwegian UKA i ÅS – means “the week”. A month-long festival made by Ås students. Here referred to the organization behind it.

The Board of House and Finance – The highest authority of Studentsamfunnet i Ås between GA Tuntreet – The student newspaper. Here referred to the organization behind it

ARTICLES OF ASSOCIATION FOR STUDENTSAMFUNNET I ÅS CHAPTER 1. PURPOSE AND MEMBERSHIP § 1.1 THE PURPOSE OF STUDENTSAMFUNNET Studentsamfunnet i Ås aims to promote a good camaraderie for their members. Through speeches, discussions and entertainment which shall contribute to joy and development for their members.

§ 1.2 MEMBERS All members of Studentsamfunnet i Ås must comply with the Ethical Guidelines and the Rules of Procedure of Samfunnet i Ås.

§ 1.2.1 Ordinary members Anyone studying at NMBU has the right to become a member of Studentsamfunnet i Ås. The Board of Samfunnet may grant people membership to individuals who otherwise affiliate with NMBU or Studentsamfunnet i Ås.

Ordinary members have membership for one, three or five academic years at a time, paying the corresponding membership fee. One academic year is the period from August through June.

Ordinary members have speaking-, proposal-, and voting rights at Studentsamfunnet’s General Assembly, hereafter called Studentsamfunnet’s GA.

§ 1.2.2 Lifelong members To become a lifelong member, you must be finished as a student at NMBU or otherwise affiliated with NMBU or Studentsamfunnet i Ås.

Lifelong membership is granted upon application to the Board of Samfunnet.

Lifelong members pay membership fee as a single payment.

Lifelong members have the right to speak at Studentsamfunnet’s GA. Lifelong members shall not conduct community service.

§ 1.2.3 International members Any international student studying at NMBU has the right to become an international member of Studentsamfunnet i Ås.

International members do not pay a membership fee but are responsible for signing up as a member.

International members shall conduct community service.

Special benefits and criteria for international members are defined in separate documents compiled by the Board of Samfunnet.

International members have speaking-, proposal-, and voting rights at Studentsamfunnet’s GA.

§ 1.2.4 Honorary members To become an honorary member, one must have made extraordinary efforts for Studentsamfunnet i Ås.

Studentsamfunnet’s Board of House and Finance appoints honorary members. All members can submit nominations, with good rationale, for honorary members to the Board of House and Finance. Honorary memberships are awarded at Studentsamfunnet’s GA. Honorary members have the right to speak at Studentsamfunnet’s GA.

§ 1.2.5 Membership Membership at Studentsamfunnet i Ås is created by signing up as member. The membership is personal, and any member must be able to verify their membership when using their rights.

A member may apply to the Board of Samfunnet to freeze their membership. The member is responsible for contacting the Board of Samfunnet when applying to freeze and re-open a membership.

The following rules applies to freezing of membership: a) The member will not be called to community service. b) The member do not have economic benefits at Studentsamfunnet i Ås. c) The duration of the membership will not be extended. d) The member still have rights equal to ordinary members at GA. Members of Studentersamfundet i Trondhjem receive the same beneficial goods as ordinary members, but they do not have speaking-, proposal-, and voting rights at GA Members at Studentsamfunnet i Ås have the right to access protocols from all organs by delivering an access request. Decisions of major importance shall be disclosed to the members of Studentsamfunnet and are referred to at GA. This does not apply to personnel cases.

CHAPTER 2. DAILY OPERATIONS § 2.1 RESPONSIBILITY The Leader of Samfunnet is ultimately responsible for daily operations at Studentsamfunnet i Ås.

§ 2.2 SIGNATORY RIGHTS AND PROCURATION Leader of Samfunnet has signatory right.

The Chair of the Board of House and Finance and one member of House and Finance can together sign on behalf of the organization.

Procuration is assigned to the Head of Finance of the Board of UKA and the Head of Finance of Samfunnet.

§ 2.3 RIGHTS TO USE STUDENTSAMFUNNET’S FACILITIES In order for student associations or teams to use the right to rent rooms at Samfunnet for free, a minimum of ¾ of the members of the student association or team must be member of Studentsamfunnet i Ås. List of members must be delivered to the Board of Samfunnet by the 15th of September in the autumn semester and by the 15th of February in the spring semester.

§ 2.4 BODEGAKONSERNET - THE BODEGA GROUP The Bodega Group is responsible for the practical implementation of events delegated by The Board of Samfunnet.

The Group Director is the leader of the Bodega Group.

The former Group Director and the Board of Samfunnet appoint the Group Director for a one-year period. The remaining members of The Bodega Group are employed in cooperation between the Group Director and the Board of Samfunnet.

§ 2.5 GRADUATION CELEBRATION The graduation celebration is a social check-off for candidates who are finishing their studies at NMBU. The Board of Samfunnet finds and hires a leader for the Graduation Celebration Committee. This is done before 1st of June of the year prior to the respective graduation celebration.

§ 2.6 THE REWARDS FOR THE ENGAGED AT STUDENTSAMFUNNET § 2.6.1 Contributors Contributors of Studentsamfunnet’s daily operations are divided into four main categories, according to increasing responsibilities and rewards: members, committee members, committee managers and board members.

The Board of House and Finance determines which benefits apply to other temporary committees and representatives associated with Studentsamfunnet i Ås.

§ 2.6.2 Rewards - Samfunnet i Ås The Board of Samfunnet determines the amount of charity and which rewards apply to Studentsamfunnet’s members, committee members and committee managers through regulatory documents for these. The board must give written instructions to all who perform voluntary work at Samfunnet i Ås.

§ 2.6.3 Rewards - UKA i Ås The Board of UKA determines the amount of charity and which rewards apply to their volunteers during UKA i Ås through regulatory documents for these. The reward system for those engaged in the UKE organization besides the actual UKE events shall be agreed upon by the Board of Samfunnet and the Board of House and Finance. The Board of UKA must give written instructions to all who perform voluntary work at UKA i Ås.

§ 2.6.4 Rewards - Business Committee at NMBU The Board of Business Committee at NMBU determines the amount of charity and which rewards apply to their volunteers in collaboration with the Board of Samfunnet, through regulatory documents for these. The Board of the Business Committee at NMBU must give written instructions to all who perform voluntary work on behalf of the Business Committee at NMBU.

§ 2.6.5 Rewards - Tuntreet The responsible editor determines the amount of charity and which rewards apply to their volunteers in collaboration with the Board of Samfunnet. The responsible editor must give written instructions to all those who perform voluntary work on behalf of Tuntreet.

§ 2.6.6 Rewards - Boards The Board of House and Finance determines the amount of charity and which rewards apply to the Board of Samfunnet, the Board of UKA, the editor at Tuntreet and the Board of the Business Committee.

§ 2.7 REPRESENTATION § 2.7.1 The Board of Co-ownership The Board of Co-ownership the building of Samfunnet permanently appoints the Leader of Samfunnet. The other representative is appointed among the external members of the Board of House and Finance.

§ 2.7.2 The Operations and Maintenance Committee A member of The Board of Samfunnet and one external member of the Board of House and Finance are representatives of the operations and maintenance committee (DUV).

§ 2.8 SUSTAINABILITY All bodies of Studentsamfunnet i Ås must put efforts towards minimizing the impact on climate and environment by Studentsamfunnet i Ås. The actions taken shall be presented to GA.

CHAPTER 3. GENERAL ASSEMBLY AT STUDENTSAMFUNNET I ÅS § 3.1 GENERAL ASSEMBLY The highest authority of Studentsamfunnet is the General Assembly; Generalforsamling, hereby referred to as GA. GA is convened twice a year, once per semester.

In the spring semester GA is held by the end of March.

In the autumn semester GA is held by the end of October during odd-numbered years, and by the end of November during even-numbered years.

§ 3.2 SUMMONING AND AGENDA § 3.2.1 Announcement GA must be announced four weeks in advance at the latest containing the agenda and information of deadlines for submitting cases to the Board of Samfunnet. The Board of Samfunnet is responsible for announcing and hence summoning the GA.

§ 3.2.2 Submitted cases All members and governing bodies of Studentsamfunnet i Ås have the right to propose cases cf. § 1.2. Proposed cases must be submitted to the Board of Samfunnet within three weeks prior to the GA.

§ 3.2.3 Case papers The case papers shall be published and available for all members at the latest two weeks in advance of the GA.

§ 3.2.4 Candidacy Candidacies shall be sent to the Election Committee no later than seven days before GA and shall be published at the latest three days before GA in their own attachment to the case papers. Candidates who haven’t sent their candidacy before the deadline are to be considered proposals during meeting cf. § 3.8.3.

§ 3.2.5 Additional cases At GA, cases which are not on the agenda may be addressed under Additional cases. These cases must be notified to the chair of the meeting, in written form, before the meeting starts.

These cases will not be processed if ¼ of the voters oppose to it.

§ 3.2.6 Meeting Protocol All elections and decisions made by the GA are recorded in a separate protocol. The protocol is public.

§ 3.3 SPEAKING-, PROPOSAL-, AND VOTING RIGHTS The members of Studentsamfunnet have speaking-, proposal-, and voting rights under GA cf. §1.2.

Ordinary and international members of Studentsamfunnet have the right to run for election at GA. Anyone who is not an active student has the right to run for election as an external representative in the Board of House and Finance at GA. GA may grant speaking rights to others than members of Studentsamfunnet.

§ 3.4 AGENDA FOR GA The agenda for GA must contain the following:

§ 3.4.1 Spring GA Case 1 Approval of agenda and meeting summoning Case 2 Approval of chairs of meeting Case 3 Appointment of scrutinizers and minute-taker Case 4 Electing two representatives to sign protocol with main chair of the meeting Case 5 Report for Studentsamfunnet i Ås of the previous year according to the established strategy Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report.

Case 7 Preliminary reports for Studentsamfunnet i Ås for spring Case 8 Cases submitted in accordance with applicable deadlines Case 9 Informative cases Case 10 Elections in accordance with Studentsamfunnet’s Articles of Association

10.1 The Board of Samfunnet: a) Leader b) Head of Finance c) Head of Events

elected for two periods elected for three periods elected for three periods

10.2 Tuntreet: a) Editor

elected for two periods

10.3 The Business Committee: a) Head of Event b) Head of Administration c) Head of Career Day

elected for two periods elected for two periods elected for three periods

10.4 The Board of House and Finance: a) Student representative

elected for two periods

10.5 Election Committee: a) Two members

elected for two periods

10.6 The Board of UKA, during odd-numbered years: a) Leader – Head of UKA i Ås b) Head of Administration c) Head of Event d) Head of Marketing e) Head of Revue f) Head of House and Logistics g) Head of Party Management h) Head of Finance

elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods

In even-numbered years 10.7 Hans Hovenhet Hestehoven, is appointed by the sitting Ordenskollegiet and approved by the GA every four years in even-numbered years. a) Ordenskollegiet consisting of the Grand master, Master of Ceremonies and Cantzler

elected for eight terms

Case 11 Additional cases

§ 3.4.2 Autumn GA Case 1 Approval of agenda and summoning Case 2 Approval of chair of meeting Case 3 Appointment of scrutinizers and minute-taker Case 4 Electing two representatives to sign protocol with main chair of the meeting Case 5 Preliminary reports for Studentsamfunnet i Ås for autumn Case 6 Strategy for Studentsamfunnet i Ås

a) Approval of Studentsamfunnet’s overall goal (processed every 3 years) b) Approval of Studentsamfunnet’s long-term strategy (processed every 3 years) c) Approval of the work program for the upcoming year (processed every year) Case 7 Approval of budgets for Studentsamfunnet i Ås for the upcoming calendar year Case 8 Cases received in accordance with applicable deadlines Case 9 Informative cases Case 10 Elections according to Studentsamfunnet’s Articles of Association

10.1 The Board of Samfunnet: a) Head of Bodega b) Head of Marketing c) Head of Administration

elected for two periods elected for two periods elected for two periods

10.2 Tuntreet: a) Editor

elected for two periods

10.3 The Business Committee: a) Leader b) Sponsorship Coordinator c) Head of Marketing

elected for two periods elected for two periods elected for two periods

10.4 The Board of House and Finance: a) External representative b) External representative

elected for four periods elected for four periods

In even-numbered years c) External representative appointed by the House and Finance Board. Approved by GA for four periods.

10.5 Election Committee: a) Two members

elected for two periods

Case 11 Additional cases

§ 3.4.3 Case presentation All cases must be presented in a way that allows meeting participants to ask questions and debate.

§ 3.5 PERIODS OF MANDATE Periods are defined as the following: 1st of January to 30th of June, and 1st of July to 31st of December.

Those elected for three time periods have one-period of transition with current board member, followed by a two-time period as an acting board member. During transition period the board-elect has obligation to attend but no voting right.

The mandate of the Board of UKA lasts four periods. The board members are acting in their positions from the GA they are elected at and until a new Board of UKA is elected.

§ 3.6 DOCUMENTS FOR STUDENTSAMFUNNET I ÅS § 3.6.1 Changes to the Articles of Association Changes to Studentsamfunnet’s articles of association can only be made at GA. Proposals for amendments of the Articles of Association must be presented as an independent case. The case must be submitted to the Board of Samfunnet in writing at least 3 weeks before GA is convened. Proposals for amended phrasing in the relevant amendment must be announced at least 3 days before GA is convened. The proposed amendment is approved if it receives a 2/3 majority of the votes. Blank votes are considered as not cast.

The Board of Samfunnet is entitled to make editorial adjustments in Studentsamfunnet's articles of association. If adjustments are made, the General Assembly is to be oriented at the next possible occasion. § 3.6.2 Resolutions Resolutions are decisions, declarations or statements made by an organization or assembly.

Resolution proposals must be posted and submitted to the Board of Samfunnet no later than seven days prior to the GA or extraordinary GA, and amendment proposals concerning the case; no later than three days prior to GA or extraordinary GA. Studentsamfunnet i Ås cannot annul such proposals from the agenda without debate, unless decided by a two-thirds majority. Under the processing of the resolution proposals, editorial changes may be made unless the case-presenter opposes it. In the processing of the resolution, a final vote shall decide whether the proposal for resolution is approved or not. A proposal for resolution is approved if it receives simple majority.

§ 3.6.3 Other Documents Other documents for Studentsamfunnet i Ås can be adopted by the GA by plurality.

§ 3.6.4 Interpretation of the Articles of Association Should there be any doubt about the interpretation of the wording in the articles of association the interpretation of the Norwegian articles is assumed correct.

§ 3.7 VOTING Voting generally occurs by show of hands. In cases where the GA sees it appropriate, voting may be conducted electronically. Written or electronic voting shall take place if at least ten members require it.

The chair of meeting shall announce the opening and closing of the voting. Outside this time period, voting cannot be done.

Plurality means majority, but not more than half the cast votes counted.

Simple majority (50% +1) means more than half of the cast votes counted, blank votes also counted.

Decision cases usually require a simple majority.

§ 3.8 ELECTIONS § 3.8.1 Election of candidates All elections of candidates at the GA shall be done by secret ballot.

§ 3.8.2 Chronology of elections Candidates are elected by simple majority (50%+1). Firstly, the election of the leader is conducted. Further chronology of the election of positions is decided on the base of number of candidates per position. The position with the highest number of candidates is elected after the leader. This applies to those who disclosed to the Election Committee about their candidacy before the GA has begun.

§ 3.8.3 Proposals of new candidates during meeting At the GA it’s possible to propose candidates for any positions due to be elected, this must happen in accordance to the deadlines set by the chair of the meeting.

§ 3.8.4 Casting of votes To cast the vote by ballot (not electronically) one must write the name of the candidate running for the position in question. Only one name per position is to be written on the ballot.

If there are more than two candidates, and none reach simple majority of the votes in the first voting, then the two candidates with the highest number of votes pass on to the second voting.

If none of the candidates reach simple majority after the second voting, a new round of questions will be opened for the candidates, followed by a third and final cast of votes.

If still none of the candidates reach simple majority, then the election must be postponed until extraordinary GA, and the Election Committee will by best efforts find suitable candidates for election.

§ 3.8.5 Voting results The voting results of each election of the positions must be announced to the GA before presentation and election of the following position starts.

§ 3.9 THE ELECTION COMMITTEE The Election Committee shall find suitable candidates for the positions elected by the GA. The Election Committee consists of four members.

The Board of Samfunnet appoints one person who, on behalf of Studentsamfunnet, ensures follow-up of the Election Committee. This person is responsible for gathering the Election Committee the first time prior to every GA. The Election Committee shall work in accordance with the instructions given by the Board of House and Finance.

§ 3.10 EXTRAORDINARY GENERAL ASSEMBLY § 3.10.1 Requirements for extraordinary GA Extraordinary GA shall be convened if the Board of House and Finance decides, or if at least 70 ordinary members demand it.

§ 3.10.2 Case papers for extraordinary GA The case papers shall be published and available to all members no later than one week before extraordinary GA takes place. It is the Board of Samfunnets responsibility to announce extraordinary GA.

§ 3.10.3 Rules of procedure for extraordinary GA Extraordinary GA can only process the case or the cases which are the reason for convening extraordinary GA. These must be announced in the summoning.

§ 3.10.4 The agenda for extraordinary GA The agenda for extraordinary GA must contain the following: Case 1 Approval of agenda and meeting summoning Case 2 Approval of chair of meeting Case 3 Appointment of scrutinizers and minute-taker Case 4 Electing two representatives to sign protocol with chair of the meeting Case 5 Submitted case(s)

§ 3.10.5 Meeting protocols for extraordinary GA All elections and resolutions at Studentsamfunnet’s Extraordinary General Assembly are recorded in a separate protocol. The protocol is public.

§ 3.11 WAIVER AND EXEMPTION AFTER ELECTION Position-elects shall be exempted from becoming acting in their position if they are to move from the place and in writing require it. Otherwise, resignation after starting the acting period of a position may only be granted if it is more than one semester left of the mandate and the person themselves have sent a written request of resignation to the Board of House and Finance and they grant the resignation. If an unexpected cease from a position occurs, new elections may take place after the Board of House and Finance has received written notice of vacant position.

CHAPTER 4. STUDENTSAMFUNNET'S BODIES § 4.1 STUDENTSAMFUNNET'S BOARD OF HOUSE AND FINANCE § 4.1.1 Objective The Board of House and Finance has the supreme authority over Studentsamfunnet i Ås` core issues between GA and shall work strategically to ensure a healthy and long-term management of Studentsamfunnet, its economy and its real estate in accordance with the established strategy. The Board of House and Finance has a particular responsibility for conducting strategic evaluations in cooperation with other boards and bodies.

§ 4.1.2 Board members The Board of House and Finance consists of ten members with speaking, proposal and voting rights: a) Student Representative b) Four external representatives c) Appointed external representative d) Leader of Samfunnet i Ås e) Leader of UKA i Ås - UKEboss f) Leader of the Business Committee at NMBU g) Head of Tuntreet – Editor in chief The following positions have speaking rights within the Board of House and Finance: a) Head of Finance of Samfunnet i Ås b) Incoming Head of Finance of Samfunnet i Ås c) The Head of Finance of UKA i Ås d) Head of Administration of Samfunnet i Ås External representatives shall not be active students.

The appointed external representative is appointed by the Board of House and Finance and approved by the GA.

§ 4.1.3 Quorum The Board of House and Finance have quorum when at least seven of the members with voting rights are present. Decisions are made when a proposal receives at least five of the votes. The Leader of the Board of House and Finance has a double vote in occurrences of tie.

§ 4.1.4 Rules of procedure The Board of House and Finance shall deal with all core issues. In this paragraph, the term ”core issues” means the following:

a) Superior authority in all personnel cases b) All investments with a cost estimate above NOK 30 000 c) Approve budget for all activities with cost estimate above NOK300 000 d) Set requirements of result for Studentsamfunnet’s other boards and bodies e) Create and revise instructions for Studentsamfunnet’s other boards and bodies when needed f) Enter contracts with a cost estimate over NOK 300 000 which are not already included in the budgets of the Board of Samfunnet, Board of UKA, Tuntreet and the Business Committee g) Follow up Studentsamfunnet’s formal obligations h) Work for Studentsamfunnet’s established strategy, follow up on this at a superior level and report achieved goals in the strategy at the GA i) All decisions affecting Studentsamfunnet’s real estate j) Other matters that are considered principally and strategically important for Studentsamfunnet.

§ 4.1.5 Instructions The Board of House and Finance is entitled to require that other boards and bodies regularly submit and update instructions and guidelines.

§ 4.1.6 Economy The Board of House and Finance allocates rental income and profits generated by the Board of UKA, the Board of Samfunnet, Tuntreet and the Business Committee.

§ 4.1.7 Chair of House and Finance The Board of House and Finance constitutes itself. The chair and deputy chair are elected among non-student board members and the mandate is for one year at a time.

§ 4.1.8 Authority The Chair of House and Finance is authorized to receive and prosecute lawsuits on behalf of Studentsamfunnet. This also includes police cases.

§ 4.1.9 Conflict resolution The Board of House and Finance has the supreme responsibility for the settlement of conflict between boards, cf. Chapter 6. Disputes between the Board of House and Finance and one or more of the Studentsamfunnet’s boards or bodies shall be settled at GA. If the dispute concerns Studentsamfunnet’s real estate, two-thirds of the majority at GA is required to oppose the Board of House and Finance’s decision.

§ 4.2 THE BOARD OF SAMFUNNET § 4.2.1 Purpose The Board of Samfunnet manages Studentsamfunnet’s daily operations and represents Studentsamfunnet outwards. The boards shall help ensure that Studentsamfunnet’s established strategy is fulfilled, that Studentsamfunnet’s Articles of Associations are complied with and that decisions made by the GA and the Board of House and Finance are implemented.

§ 4.2.2 Board members The Board of Samfunnet consists of six acting board members with speech-, proposition-, and voting rights: a) Leader b) Head of Administration c) Head of Finance d) Head of Bodega e) Head of Event f) Head of Marketing The following positions have speaking rights within the Board of Samfunnet: a) Board-elects

§ 4.2.3 Quorum The Board of Samfunnet has quorum when at least four of the board members with voting rights are present. Decisions are made when a proposal receives at least four of the votes. The Leader has a double vote in occurrences of tie.

§ 4.2.4 Economy The Board shall ensure good financial management and, in addition, follow budgets set by the GA. The Board of Samfunnet shall follow the financial guidelines issued by the Board of House and Finance. The Board shall issue a budget proposal via the Board of House and Finance. The Head of Finance of Samfunnet is responsible for following up the economy of the Board of House and Finance, the Business Committee and Tuntreet.

§ 4.2.5 Meeting protocols Protocols must be kept for all matters processed by the board. The board members present must sign the protocol.

§ 4.2.6 Delegated authority – hiring The Board of Samfunnet has the authority to hire committee managers and employees in all committees and other employees they need.

§ 4.2.7 Instructions The Board of Samfunnet must follow the task instructions given by the Board of House and Finance.

§ 4.2.8 Reports Each member of the Board of Samfunnet is obliged to prepare a transition document for their successor, as well as making them familiar with the duties and procedures of their position.

§ 4.3 UKA I ÅS § 4.3.1 Purpose UKA i Ås aims to promote good companionship for the members of Studentsamfunnet i Ås.

UKA will contribute to ensuring that Studentsamfunnet’s established strategy is fulfilled, and that Studentsamfunnet’s Articles of Association are complied with. UKA i Ås will contribute to information and positive awareness about the student life in Ås.

§ 4.3.2 Board members The Board of UKA leads UKA i Ås.

The Board of UKA consists of eight members with speech-, proposition-, and voting rights: a) Leader – Head of UKA i Ås b) Head of Administration c) Head of Event d) Head of House and Logistics e) Head of Marketing f) Head of Revue g) Head of Party Management h) Head of Finance It is possible to change the composition of the Board of UKA if needed be. Within the end of January before the election of the new Board of UKA, the Board of House and Finance has the authority, after recommendation from a sitting Board of UKA, to change the composition of the Board of UKA. The requirements for the composition are that the Board of UKA must consist of 7-9 members, where the Head of UKA i Ås, Head of Finance and Head of Revue shall be three of the board members. Any changes in composition shall be announced to the members and informed to the election committee in a reasonable time before the GA.

§ 4.3.3 Quorum The Board of UKA has quorum when at least five of the board members are present.

Decisions are made when a proposal receives at least five of the votes. Leader has a double vote in occurrences of tie.

§ 4.3.4 Economy UKA i Ås make the budget based on the requirements of revenue set by the Board of House and Finance. UKA themselves present the budgets and accounts at the GA, after these have been processed by the Board of House and Finance.

§ 4.3.5 Meeting protocols Protocols must be kept for all matters processed by the board. The board members present must sign the protocol.

§ 4.3.6 Delegated authority – hiring The Board of UKA has the authority to hire committee managers and employees in all committees and other employees they may need.

§ 4.3.7 Instructions The Board of UKA must follow the task instructions given by the Board of House and Finance. The instructions are revised prior to the GA in spring during odd-numbered years.

§ 4.3.8 Reports Each member of the Board of UKA is obliged to prepare a transition document for their successor, as well as making them familiar with the duties and procedures of their position.

The Board of UKA answers to Studentsamfunnet through the General Assembly for the decisions made and are required to inform about their work.

§ 4.3.9 Cooperative agreements A cooperative agreement between UKA i Ås and the Board of Samfunnet shall be signed no later than six months after the Board of UKA has been elected. In cooperation with other bodies, a cooperative agreement must be signed with the respective body at Studentsamfunnet i Ås.

§ 4.4 TUNTREET § 4.4.1 Purpose Tuntreet is a body at Studentsamfunnet i Ås. Tuntreet shall help ensure that Studentsamfunnet’s established strategy is fulfilled, and that Studentsamfunnet’s Articles of Association are complied with. Tuntreet shall inform about activities and matters pertaining to NMBU, Studentsamfunnet i Ås and students’ areas of interest. Tuntreet shall and must be a student newspaper.

§ 4.4.2 Tuntreet’s management Tuntreet’s management consists of two editors. The first period they shall operate as managing editor, and the second period as editor-in-chief. The editor-in-chief is the head of Tuntreet.

§ 4.4.3 Responsibilities Tuntreet shall seek information and conduct critical journalism.

Tuntreet shall capture moods, convey debates and be a channel for writers who want to share experiences and views with the reader.

§ 4.4.4 Ethical guidelines Tuntreet shall be run in a responsible manner according to established journalistic principles.

§ 4.4.5 Economy Tuntreet sets the budget based on the requirements of revenue set by the Board of House and Finance. Editor-in-chief is responsible for reporting of Tuntreet’s economy to the Board of House and Finance. Tuntreet must present budgets and accounts for Tuntreet at the GA, after the Board of House and Finance has processed these.

§ 4.4.6 Delegated authority – hiring Tuntreet has the authority to hire committee managers and employees in all committees and other employees they may need.

§ 4.4.7 Reports The editor-in-chief and managing editor are obliged to prepare a transition document for their successor, as well as making them familiar with the duties and procedures of their position.

§ 4.5 BUSINESS COMMITTEE AT NMBU § 4.5.1 Purpose The Business Committee (NU) is to be the link between the university students and the business world. NU shall help ensure that Studentsamfunnet’s established strategy is fulfilled, and that Studentsamfunnet’s Articles of Association are complied with. NU organizes Career Days and other career promoting events for the students at NMBU.

§ 4.5.2 Board members The Board of the Business Committee consists of six members with speech, proposition, and voting rights: a) Leader b) Head of Administration c) Head of Event d) Head of Career day e) Head of Marketing f) Sponsorship coordinator The following positions have speaking rights in the Business Committee: a) Board-elects

§ 4.5.3 Quorum The Board of the Business Committee has quorum when at least four of the board members are present. Decisions are made when a proposal receives at least four of the votes. Leader has a double vote in occurrences of tie.

§ 4.5.4 Economy The Business Committee sets the budget based on the requirements of revenue set by the Board of House and Finance. The Business Committee must present budgets and accounts for the Business Committee at the General Assembly, after the Board of House and Finance has processed these.

§ 4.5.5 Meeting protocols Protocols must be kept for all matters processed by the board. The board members present must sign the protocol.

§ 4.5.6 Delegated authority – hiring The Board of the Business Committee has the authority to hire committee managers and employees in all committees and other employees they may need.

§ 4.5.7 Instructions The Board of the Business Committee must follow the instructions given by the Board of House and Finance.

§ 4.5.8 Reports Each member of the Board of the Business Committee is obliged to prepare a transition document for their successor, as well as making them familiar with the duties and procedures of their position.

§ 4.5.9 The Sponsor Team The sponsorship team is led by the sponsor coordinator in the Business Committee, and consists of the Head of Finance in the Board of Samfunnet, the Head of Finance in the Board of UKA, the editor of Tuntreet and sponsorship assistants. The sponsorship team determines the number of sponsoring assistants themselves. The sponsorship team is responsible for recruiting new partners to all organs of Studentsamfunnet i Ås, as well as following up existing collaboration agreements. The sponsorship team reports to the Board of House and Finance through the Leader of the Business Committee.

§ 4.5.10 The Career Fund 15% of the total profits for the Business Committee constitutes the next year’s Career Fund and is awarded to career-advancing measures for students, teams and associations at NMBU. Funds that are not used by the end of the calendar year are reimbursed to Studentsamfunnet i Ås. Cf. the guidelines of the Career Fund.

CHAPTER 5. HANS HOVENHET HESTEHOVEN § 5.1 PURPOSE Hans Hovenhet Hestehoven is Studentsamfunnet i Ås' student order. The order consists of three degrees Knight, Commander and Grand Cross Bearer.

§ 5.2 ORDENSKOLLEGIET Hans Hovenhet Hestehoven's Ordenskollegiet is appointed by the sitting Order’s College and approved by the members at Studentsamfunnet i Ås’ general assembly in the spring evennumbered years and sits for a four-year period (8 semesters). Ordenskollegiet consists of the Grand Master, Master of Ceremonies and Cantzler.

Representatives in Ordenskollegiet are appointed from the members of Hans Hovenhet Hestehoven. The members of Studentsamfunnet i Ås vote over the appointed candidates for Ordenskollegiet at the General assembly.

§ 5.3 TAKEOVER The change of Ordenskollegiet takes place at the following order promotion ceremony.

CHAPTER 6. CONFLICT AND DISTRUST § 6.1 CASE RESPONSIBILITY The Board of House and Finance has the superior case-responsibility in the event of conflicts/distrust between the elected representatives of Studentsamfunnet i Ås. The Board of House and Finance handles and makes decisions in conflict and distrust cases unless otherwise is decided.

§ 6.2 ESTABLISHMENT OF CASES OF CONFLICT/DISTRUST All members and guests of Studentsamfunnet i Ås are required to comply with the rules of procedures at Studentsamfunnet. The Board of House and Finance establish a case of distrust when a party discloses distrust against another party in connection with activities conducted

by Studentsamfunnet or on Studentsamfunnet’s property. Distrust can be disclosed directly by or to the Board of House and Finance, or through other boards/bodies of the organization.

The case is processed in accordance with guidelines for dealing with conflict/distrust cases.

§ 6.3 SUMMONING FOR MEDIATION A conflict/distrust case is first sought to be resolved by mediation. The Chair of House and Finance and a member of the Board of House and Finance summon the parties for information gathering and mediation as soon as a case of distrust has been established.

§ 6.4 MEDIATION Mediation is conducted in such a way that the party that disclosed distrust and the accused party get the chance to explain themselves. The parties may, by appointment, bring a person for support to the meeting. Mediation shall be recorded with its own personnel case security number without sensitive information about the parties involved. When dealing with personnel cases, guidelines for handling personnel cases at Studentsamfunnet i Ås must be followed.

§ 6.5 SANCTIONS Sanctions may be granted when violation of the ethical guidelines and the rules of procedures at Studentsamfunnet i Ås has occurred, or as a result of conflict or distrust cases. Anyone who participates in activities under the auspices of Studentsamfunnet or staying at Studentsamfunnet’s property is obliged to comply with the sanctions given.

§ 6.6 CONFLICTS BETWEEN BOARDS Conflicts between boards are treated the same way as described in §§ 6.1-6.5.

CHAPTER 7. DISSOLUTION § 7.1 DISSOLUTION Dissolution of Studentsamfunnet can only be passed at an ordinary General Assembly, by a two-thirds majority of the votes. The vote shall be done with written ballots. The proposal for dissolution must be published to the members at least 14 days prior to the GA. If dissolution is passed, extraordinary GA is held one month later. In order for Studentsamfunnet i Ås to be able to dissolve, the decision has to be repeated and hence ratified by a two-thirds majority.

Merging with other teams of student associations is not considered as dissolution. Decisions of merging and necessary legislative amendments in accordance with this shall be made after the merge. In the event of dissolution, Studentsamfunnet’s assets belong to The Students Welfare Association at NMBU (SiÅs). These funds can only be used to create a new Studentsamfunn i Ås.