Last revised
6th of November 2023
TABLEOFCONTENTS LIST OF ABBREVIATIONS AND DEFINITIONS 5 CHAPTER 1 PURPOSE AND MEMBERSHIP 6 § 1.1 THE PURPOSE OF STUDENTSAMFUNNET 6 § 1.2 MEMBERS 6 § 1.2.1 Ordinary members 6 § 1 2 2 Lifelong members 6 § 1 2 3 International members 6 § 1 2 4 Honorary members 7 § 1 2 5 Membership 7 CHAPTER 2. DAILY OPERATIONS 8 § 2.1 RESPONSIBILITY 8 § 2.2 SIGNATORY RIGHTS AND PROCURATION 8 § 2 3 RIGHTS TO USE STUDENTSAMFUNNET’S FACILITIES 8 § 2 4 BODEGAKONSERNET - THE BODEGA GROUP 8 § 2 5 GRADUATION CELEBRATION 8 § 2.6 THE REWARDS FOR THE ENGAGED AT STUDENTSAMFUNNET 8 § 2.6.1 Contributors 8 § 2.6.2 Rewards - Samfunnet i Ås 9 § 2 6 3 Rewards - UKA i Ås 9 § 2 6 4 Rewards - Business Committee at NMBU 9 § 2 6 5 Rewards - Tuntreet 9 § 2 6 6 Rewards - Boards 9 § 2.7 REPRESENTATION 10 § 2.7.1 The Board of Co-ownership 10 § 2.7.2 The Operations and Maintenance Committee 10 § 2 8 SUSTAINABILITY 10 CHAPTER 3 GENERAL ASSEMBLY AT STUDENTSAMFUNNET I ÅS 11 § 3 1 GENERAL ASSEMBLY 11 § 3 2 SUMMONING AND AGENDA 11 § 3.2.1 Announcement 11 § 3.2.2 Submitted cases 11 § 3.2.3 Case papers 11 § 3 2 4 Candidacy 11 § 3 2 5 Additional cases 11 § 3 2 6 Meeting Protocol 12 2
§ 3.3 SPEAKING-, PROPOSAL-, AND VOTING RIGHTS 12 § 3.4 AGENDA FOR GA 12 § 3 4 1 Spring GA 12 § 3 4 2 Autumn GA 13 § 3 4 3 Case presentation 14 § 3 5 PERIODS OF MANDATE 15 § 3.6 DOCUMENTS FOR STUDENTSAMFUNNET I ÅS 15 § 3.6.1 Changes to the Articles of Association 15 § 3.6.2 Resolutions 15 § 3 6 3 Other Documents 15 § 3 6 4 Interpretation of the Articles of Association 15 § 3 7 VOTING 16 § 3.8 ELECTIONS 16 § 3.8.1 Election of candidates 16 § 3.8.2 Chronology of elections 16 § 3.8.3 Proposals of new candidates during meeting 16 § 3 8 4 Casting of votes 16 § 3 8 5 Voting results 17 § 3 9 THE ELECTION COMMITTEE 17 § 3.10 EXTRAORDINARY GENERAL ASSEMBLY 17 § 3.10.1 Requirements for extraordinary GA 17 § 3.10.2 Case papers for extraordinary GA 17 § 3 10 3 Rules of procedure for extraordinary GA 17 § 3 10 4 The agenda for extraordinary GA 17 § 3 10 5 Meeting protocols for extraordinary GA 18 § 3 11 WAIVER AND EXEMPTION AFTER ELECTION 18 CHAPTER 4. STUDENTSAMFUNNETS BODIES 19 § 4.1 STUDENTSAMFUNNETS BOARD OF HOUSE AND FINANCE 19 § 4.1.1 Objective 19 § 4 1 2 Board members 19 § 4 1 3 Quorum 19 § 4 1 4 Rules of procedure 19 § 4 1 5 Instructions 20 § 4.1.6 Economy 20 § 4.1.7 Chair of House and Finance 20 § 4.1.8 Authority 20 3
§ 4.1.9 Conflict resolution 20 § 4.2 THE BOARD OF SAMFUNNET 20 § 4 2 1 Purpose 20 § 4 2 2 Board members 21 § 4 2 3 Quorum 21 § 4 2 4 Economy 21 § 4.2.5 Meeting protocols 21 § 4.2.6 Delegated authority – hiring 21 § 4.2.7 Instructions 21 § 4 2 8 Reports 22 § 4 3 UKA I ÅS 22 § 4 3 1 Purpose 22 § 4.3.2 Board members 22 § 4.3.3 Quorum 22 § 4.3.4 Economy 23 § 4.3.5 Meeting protocols 23 § 4 3 6 Delegated authority – hiring 23 § 4 3 7 Instructions 23 § 4 3 8 Reports 23 § 4.3.9 Cooperative agreements 23 § 4.4 TUNTREET 23 § 4.4.1 Purpose 23 § 4 4 2 Tuntreet’s management 24 § 4 4 3 Responsibilities 24 § 4 4 4 Economy 24 § 4 4 5 Delegated authority – hiring 24 § 4.4.6 Reports 24 § 4.5 BUSINESS COMMITTEE AT NMBU 24 § 4.5.1 Purpose 24 § 4 5 2 Board members 25 § 4 5 3 Quorum 25 § 4 5 4 Economy 25 § 4 5 5 Meeting protocols 25 § 4.5.6 Delegated authority – hiring 25 § 4.5.7 Instructions 25 § 4.5.8 Reports 25 4
LISTOFABBREVIATIONSANDDEFINITIONS
NMBU–NorwegianUniversityofLifeSciences
GA–GeneralAssembly.ThehighestauthorityofStudentsamfunnetiÅs.ReferredtoasGF (Generalforsamling)inNorwegian.
NU–BusinessCommittee.ReferredtoasNæringlivsutvalgetinNorwegian
UKA–means“theweek”.Amonth-longfestivalmadebyÅsstudents.Herereferredtothe organisationbehindit.
TheBoardofHouseandFinance–ThehighestauthorityofStudentsamfunnetiÅs betweenGA
Tuntreet–Thestudentnewspaper.Herereferredtotheorganizationbehindit
§ 4.5.9 The Sponsor Team 26 § 4.5.10 The Career Fund 26 CHAPTER 5 HANS HOVENHET HESTEHOVEN 27 § 5 1 PURPOSE 27 § 5 2 ORDENSKOLLEGIET 27 § 5 3 TAKEOVER 27 CHAPTER 6. CONFLICT AND DISTRUST 28 § 6.1 CASE RESPONSIBILITY 28 § 6.2 ESTABLISHMENT OF CASES OF CONFLICT/DISTRUST 28 § 6 3 SUMMONING FOR MEDIATION 28 § 6 4 MEDIATION 28 § 6 5 SANCTIONS 28 § 6.6 CONFLICTS BETWEEN BOARDS 28 CHAPTER 7. DISSOLUTION 29 § 7.1 DISSOLUTION 29
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ARTICLESOFASSOCIATIONFOR STUDENTSAMFUNNETIÅS
CHAPTER1.PURPOSEANDMEMBERSHIP
§1.1THEPURPOSEOFSTUDENTSAMFUNNET
StudentsamfunnetiÅsaimstopromoteagoodcamaraderiefortheirmembers.Through speeches,discussionsandentertainmentwhichshallcontributetojoyanddevelopmentfor theirmembers.
§1.2MEMBERS
AllmembersofStudentsamfunnetiÅsmusttocomplywiththeRulesofProcedureof SamfunnetiÅs.
§1.2.1Ordinarymembers
AnyonestudyingatNMBUhastherighttobecomeamemberofStudentsamfunnet.The boardofSamfunnetmaygrantpeoplemembershiptoindividualswhootherwiseaffiliatewith NMBUorStudentsamfunnet.
Ordinarymembershavemembershipforone,threeorfiveacademicyearsatatime,paying thecorrespondingmembershipfee.OneacademicyearistheperiodfromAugustthrough June.
Ordinarymembershavespeaking-,proposal-,andvotingrightsatStudentsamfunnet’s GeneralAssembly,hereaftercalledStudentsamfunnet’sGA.
§1.2.2Lifelongmembers
Tobecomealifelongmember,youmustbefinishedasastudentatNMBUorotherwise affiliatedwithNMBUorStudentsamfunnet.
LifelongmembershipisgranteduponapplicationtotheboardofSamfunnet.
Lifelongmemberspaymembershipfeeasasinglepayment.
LifelongmembershavetherighttospeakatStudentsamfunnet’sGA.
Lifelongmembersshallnotconductcommunityservice.
§1.2.3Internationalmembers
AnyinternationalstudentstudyingatNMBUhastherighttobecomeaninternational memberofStudentsamfunnet.
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Internationalmembersdonotpayamembershipfeebutareresponsibleforsigningupasa member
Internationalmembersshallconductcommunityservice.
Specialbenefitsandcriteriaforinternationalmembersaredefinedinseparatedocuments compiledbytheBoardofSamfunnet.
Internationalmembershavespeaking-,proposal-,andvotingrightsatStudentsamfunnet’s GA.
§1.2.4Honorarymembers
Tobecomeanhonorarymember,onemusthavemadeextraordinaryeffortsfor StudentsamfunnetiÅs.
Studentsamfunnet’sBoardofHouseandFinanceappointshonorarymembers.Allmembers cansubmitnominations,withgoodrationale,forhonorarymemberstotheBoardofHouse andFinance.HonorarymembershipsareawardedatStudentsamfunnet’sGA.
HonorarymembershavetherighttospeakatStudentsamfunnet’sGA.
§1.2.5Membership
MembershipatStudentsamfunnetiscreatedbysigningupasmember Themembershipis personal,andanymembermustbeabletoverifytheirmembershipwhenusingtheirrights.
AmembermayapplytotheboardofSamfunnettofreezetheirmembership.Thememberis responsibleforcontactingtheboardofSamfunnetwhenapplyingtofreezeandre-opena membership.
Thefollowingrulesappliestofreezingofmembership:
a) Thememberwillnotbecalledtocommunityservice.
b) ThememberdonothaveeconomicbenefitsatStudentsamfunnet.
c) Thedurationofthemembershipwillnotbeextended.
d) ThememberstillhaverightsequaltoordinarymembersatGA.
MembersofStudentersamfundetiTrondhjemreceivethesamebeneficialgoodsasordinary members,buttheydonothavespeaking-,proposal-,andvotingrightsatGA
MembersatStudentsamfunnethavetherighttoaccessprotocolsfromallorgansby deliveringanaccessrequest.Decisionsofmajorimportanceshallbedisclosedtothe membersofStudentsamfunnetandarereferredtoatGA.Thisdoesnotapplytopersonnel cases.
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CHAPTER2.DAILYOPERATIONS
§2.1RESPONSIBILITY
TheLeaderofSamfunnetisultimatelyresponsiblefordailyoperationsatStudentsamfunneti Ås.
§2.2SIGNATORYRIGHTSANDPROCURATION
LeaderofSamfunnethassignatoryright.
TheChairoftheBoardofHouseandFinanceandonememberofHouseandFinancecan togethersignonbehalfoftheorganization.
ProcurationisassignedtotheHeadofFinanceoftheboardofUKAandtheHeadofFinance ofSamfunnet.
§2.3RIGHTSTOUSESTUDENTSAMFUNNET’SFACILITIES
InorderforstudentassociationsorteamstousetherighttorentroomsatSamfunnetforfree, aminimumof¾ofthemembersofthestudentassociationorteammustbemembersof Studentsamfunnet.ListofmembersmustbedeliveredtotheboardofSamfunnetbythe15th ofSeptemberintheautumnsemesterandbythe15thofFebruaryinthespringsemester.
§2.4BODEGAKONSERNET-THEBODEGAGROUP
TheBodegaGroupisresponsibleforthepracticalimplementationofeventsdelegatedbyThe boardofSamfunnet.
TheGroupDirectoristheleaderoftheBodegaGroup.
TheformerGroupDirectorandtheboardofSamfunnetappointtheGroupDirectorfora one-yearperiod.TheremainingmembersofTheBodegaGroupareemployedincooperation betweentheGroupDirectorandtheboardofSamfunnet.
§2.5GRADUATIONCELEBRATION
TheboardofSamfunnettogetherwiththeStudentParliamentappointaleaderforthe graduationcelebrationcommittee.Thisisdonebeforethe1stofSeptembertheyearpriorto respectivegraduationcelebration.
§2.6THEREWARDSFORTHEENGAGEDATSTUDENTSAMFUNNET
§2.6.1Contributors
ContributorsofStudentsamfunnet’sdailyoperationsaredividedintofourmaincategories, accordingtoincreasingresponsibilitiesandrewards:members,committeemembers, committeemanagersandboardmembers.
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TheBoardofHouseandFinancedetermineswhichbenefitsapplytoothertemporary committeesandrepresentativesassociatedwithStudentsamfunnetiÅs.
§2.6.2Rewards-SamfunnetiÅs
TheboardofSamfunnetdeterminestheamountofcharityandwhichrewardsapplyto Studentsamfunnet’smembers,committeemembersandcommitteemanagersthrough regulatorydocumentsforthese.Theboardmustgivewritteninstructionstoallwhoperform voluntaryworkatSamfunnetiÅs.
§2.6.3Rewards-UKAiÅs
TheboardofUKAdeterminestheamountofcharityandwhichrewardsapplytotheir volunteersduringUKAiÅsthroughregulatorydocumentsforthese.Therewardsystemfor thoseengagedintheUKEorganisationbesidestheactualUKE-eventsshallbeagreedupon bytheboardofSamfunnetandtheboardofHouseandFinance.TheboardofUKAmustgive writteninstructionstoallwhoperformvoluntaryworkatUKAiÅs.
§2.6.4Rewards-BusinessCommitteeatNMBU
TheboardofBusinessCommitteeatNMBUdeterminestheamountofcharityandwhich rewardsapplytotheirvolunteersincollaborationwiththeboardofSamfunnet,through regulatorydocumentsforthese.TheboardoftheBusinessCommitteeatNMBUmustgive writteninstructionstoallwhoperformvoluntaryworkonbehalfoftheBusinessCommittee atNMBU.
§2.6.5Rewards-Tuntreet
Theresponsibleeditordeterminestheamountofcharityandwhichrewardsapplytotheir volunteersincollaborationwiththeboardofSamfunnet.Theresponsibleeditormustgive writteninstructionstoallthosewhoperformvoluntaryworkonbehalfofTuntreet.
§2.6.6Rewards-Boards
TheBoardofHouseandFinancedeterminestheamountofcharityandwhichrewardsapply totheBoardofSamfunnet,theBoardofUKA,theeditoratTuntreetandtheBoardofthe BusinessCommittee.
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§2.7REPRESENTATION
§2.7.1TheBoardofCo-ownership
The Board of Co-ownership the building of Samfunnet permanently appoints the Leader of Samfunnet The other representative is appointed among the external members of the Board of House and Finance.
§2.7.2TheOperationsandMaintenanceCommittee
AmemberofTheBoardofSamfunnetandoneexternalmemberoftheBoardofHouseand Financearerepresentativesoftheoperationsandmaintenancecommittee.
§2.8SUSTAINABILITY
AllbodiesofStudentsamfunnetmustputeffortstowardsminimisingtheimpactonclimate andenvironmentbyStudentsamfunnetiÅs.TheactionstakenshallbepresentedtoGA.
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CHAPTER3.GENERALASSEMBLYAT STUDENTSAMFUNNETIÅS
§3.1GENERALASSEMBLY
ThehighestauthorityofStudentsamfunnetistheGeneralAssembly;Generalforsamling, herebyreferredtoasGA.
GAisconvenedtwiceayear,oncepersemester
InthespringsemesterGAisheldbytheendofMarch.
IntheautumnsemesterGAisheldbytheendofOctoberduringodd-numberedyears,andby theendofNovemberduringeven-numberedyears.
§3.2SUMMONINGANDAGENDA
§3.2.1Announcement
GAmustbeannouncedfourweeksinadvanceatthelatestcontainingtheagendaand informationofdeadlinesforsubmittingcasestotheboardofSamfunnet.Theboardof SamfunnetisresponsibleforannouncingandhencesummoningtheGA.
§3.2.2Submittedcases
AllmembersandgoverningbodiesofStudentsamfunnethavetherighttoproposecasescf.§ 1.2.ProposedcasesmustbesubmittedtotheBoardofSamfunnetwithinthreeweekspriorto theGA.
§3.2.3Casepapers
Thecasepapersshallbepublishedandavailableforallmembersatthelatesttwoweeksin advanceoftheGA.
§3.2.4Candidacy
CandidaciesshallbesenttotheElectionCommitteenolaterthansevendaysbeforeGAand shallbepublishedatthelatestthreedaysbeforeGAintheirownattachmenttothecase papers.Candidateswhohasn’tsenttheircandidacybeforethedeadlinearetobeconsidered proposalsduringmeetingcf.§3.8.3.
§3.2.5Additionalcases
AtGA,caseswhichisnotontheagendamaybeaddressedunderAdditionalcases.These casesmustbenotifiedtothechairofthemeeting,inwrittenform,beforethemeetingstarts. Thesecaseswillnotbeprocessedif¼ofthevotersopposetoit.
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§3.2.6MeetingProtocol
AllelectionsanddecisionsmadebytheGAarerecordedinaseparateprotocol.Theprotocol ispublic.
§3.3SPEAKING-,PROPOSAL-,ANDVOTINGRIGHTS
ThemembersofStudentsamfunnethavespeaking-,proposal-,andvotingrightsunderGAcf. §1.2.
OrdinaryandinternationalmembersofStudentsamfunnethavetherighttorunforelectionat GA.
Anyonewhoisnotanactivestudenthavetherightrunforelectionasanexternal representativeintheBoardofHouseandFinanceatGA.
GAmaygrantspeakingrightstoothersthanmembersofStudentsamfunnet.
§3.4AGENDAFORGA
TheagendaforGAmustcontainthefollowing:
§3.4.1SpringGA
Case1 Approvalofagendaandmeetingsummoning
Case2 Approvalofchairsofmeeting
Case3 Appointmentofscrutinizersandminute-taker
Case4 Electingtworepresentativestosignprotocolwithmainchairofthemeeting
Case5 ReportforStudentsamfunnetofthepreviousyearaccordingtotheestablished strategy
Case6 ApprovaloftheannualaccountsforStudentsamfunnetiÅsandaccountant’sreport.
Case7 PreliminaryreportsforStudentsamfunnetiÅsforspring
Case8 Casessubmittedinaccordancewithapplicabledeadlines
Case9 Informativecases
Case10ElectionsinaccordancewithStudentsamfunnet’sArticlesofAssociation
10.1TheBoardofSamfunnet:
a) Leader electedfortwoperiods
b) HeadofFinance electedforthreeperiods
c) HeadofEvents electedforthreeperiods
10.2Tuntreet:
a) Editor electedfortwoperiods
10.3TheBusinessCommittee: 12
a) HeadofEvent electedfortwoperiods
b) HeadofAdministration electedfortwoperiods
c) HeadofCareerDay electedforthreeperiods
10.4TheBoardofHouseandFinance:
a) Studentrepresentative electedfortwoperiods
10.5ElectionCommittee:
a) Twomembers electedfortwoperiods
10.6TheboardofUKA,duringodd-numberedyears:
a) Leader–UKEboss electedforfourperiods
b) HeadofAdministration electedforfourperiods
c) HeadofEvent electedforfourperiods
d) HeadofMarketing electedforfourperiods
e) HeadofRevue electedforfourperiods
f) HeadofHouse electedforfourperiods
g) HeadofPartyManagement electedforfourperiods
h) HeadofFinance electedforfourperiods
Ineven-numberedyears
10.7HansHovenhetHestehoven,isappointedbythesittingOrdenskollegietandapprovedby theGAeveryfouryearsineven-numberedyears.
a) Ordenskollegietconsistingofthe Grandmaster,Masterof electedforeightterms CeremoniesandCantzler
Case11Additionalcases
§3.4.2AutumnGA
Case1 Approvalofagendaandsummoning
Case2 Approvalofchairofmeeting
Case3 Appointmentofscrutinizersandminute-taker
Case4 Electingtworepresentativestosignprotocolwithmainchairofthemeeting
Case5 PreliminaryreportsforStudentsamfunnetiÅsforautumn
Case6 StrategyforStudentsamfunnetiÅs
a) ApprovalofStudentsamfunnet’soverallgoal(processedevery3years)
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b) ApprovalofStudentsamfunnet’slong-termstrategy(processedevery3years)
c) Approvaloftheworkprogramfortheupcomingyear(processedeveryyear)
Case7ApprovalofbudgetsforStudentsamfunnetiÅsfortheupcomingcalendaryear
Case8 Casesreceivedinaccordancewithapplicabledeadlines
Case9 Informativecases
Case10ElectionsaccordingtoStudentsamfunnet’sArticlesofAssociation
10.1TheBoardofSamfunnet:
a) HeadofBodega electedfortwoperiods
b) HeadofMarketing electedfortwoperiods
c) HeadofAdministration electedfortwoperiods
d) HeadofConcert electedfortwoperiods
10.2Tuntreet:
a) Editor electedfortwoperiods
10.3TheBusinessCommittee:
a) Leader electedfortwoperiods
b) SponsorshipCoordinator electedfortwoperiods
c) HeadofMarketing electedfortwoperiods
10.4TheBoardofHouseandFinance:
a) Externalrepresentative electedforfourperiods
b) Externalrepresentative electedforfourperiods
Ineven-numberedyears
c) ExternalrepresentativeappointedbytheHouseandFinanceBoard.ApprovedbyGA forfourperiods.
10.5ElectionCommittee:
a) Twomembers electedfortwoperiods
Case11Additionalcases
§3.4.3Casepresentation
Allcasesmustbepresentedinawaythatallowsmeetingparticipantstoaskquestionsand debate.
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§3.5PERIODSOFMANDATE
Periodsaredefinedasthefollowing:
1st ofJanuaryto30th ofJune,and1st ofJulyto31st ofDecember.
Thoseelectedforthreetimeperiodshaveone-periodoftransitionwithcurrentboard member,followedbyatwo-timeperiodasanactingboardmember.Duringtransitionperiod theboard-electhasobligationtoattendbutnovotingright.
ThemandateoftheboardofUKAlastsfourperiods.Theboardmembersareactingintheir positionsfromtheGAtheyareelectedatanduntilanewboardofUKAiselected.
§3.6DOCUMENTSFORSTUDENTSAMFUNNETIÅS
§3.6.1ChangestotheArticlesofAssociation
ChangestoStudentsamfunnet’sarticlesofassociationcanonlybemadeatGA.Proposalsfor amendmentsoftheArticlesofAssociationmustbepresentedasanindependentcase.The casemustbesubmittedtotheboardofSamfunnetinwritingatleast3weeksbeforeGAis convened.Proposalsforamendedphrasingintherelevantamendmentmustbeannouncedat least3daysbeforeGAisconvened.Theproposedamendmentisapprovedifitreceivesa2/3 majorityofthevotes.Blankvotesareconsideredasnotcast.
TheboardofSamfunnetareentitledtomakeeditorialadjustmentsinStudentsamfunnets articlesofassociation.Ifadjustmentsaremade,thegeneralassemblyaretobeorientedatthe nextpossibleoccasion.
§3.6.2Resolutions
Resolutionsaredecisions,declarationsorstatementsmadebyanorganizationorassembly.
ResolutionproposalsmustbepostedandsubmittedtotheboardofSamfunnetnolaterthan sevendayspriortotheGAorextraordinaryGA,andamendmentproposalsconcerningthe case;nolaterthanthreedayspriortoGAorextraordinaryGA.Studentsamfunnetcannot annulsuchproposalsfromtheagendawithoutdebate,unlessdecidedbyatwo-thirds majority.Undertheprocessingoftheresolutionproposals,editorialchangesmaybemade unlessthecase-presenteropposesit.Intheprocessingoftheresolution,afinalvoteshall decidewhethertheproposalfor resolutionisapprovedornot.Aproposalforresolutionis approvedifitreceivessimplemajority.
§3.6.3OtherDocuments
OtherdocumentsforStudentsamfunnetiÅscanbeadoptedbytheGAbyplurality
§3.6.4InterpretationoftheArticlesofAssociation
Shouldtherebeanydoubtabouttheinterpretationofthewordinginthearticlesof associationtheinterpretationoftheNorwegianarticlesisassumedcorrect
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§3.7VOTING
Votinggenerallyoccursbyshowofhands.IncaseswheretheGAseesitappropriate,voting maybeconductedelectronically Writtenorelectronicvotingshalltakeplaceifatleastten membersrequireit.
Thechairofmeetingshallannouncetheopeningandclosingofthevoting.Outsidethistime period,votingcannotbedone.
Pluralitymeansmajority,butnotmorethanhalfthecastvotescounted.
Simplemajority(50%+1)meansmorethanhalfofthecastvotescounted,blankvotesalso counted.
Decisioncasesusuallyrequireasimplemajority
§3.8ELECTIONS
§3.8.1Electionofcandidates
AllelectionsofcandidatesattheGAshallbedonebysecretballot.
§3.8.2Chronologyofelections
Candidatesareelectedbysimplemajority(50%+1).Firstly,theelectionoftheleaderis conducted.Furtherchronologyoftheelectionofpositionsisdecidedonthebaseofnumber ofcandidatesperposition.Thepositionwiththehighestnumberofcandidatesiselectedafter theleader.ThisappliestothosewhodisclosedtotheElectionCommitteeabouttheir candidacybeforetheGAhasbegun.
§3.8.3Proposalsofnewcandidatesduringmeeting
AttheGAit’spossibletoproposecandidatesforanypositionsduetobeelected,thismust happeninaccordancetothedeadlinessetbythechairofthemeeting.
§3.8.4Castingofvotes
Tocastthevotebyballot(notelectronically)onemustwritethenameofthecandidate runningforthepositioninquestion.Onlyonenameperpositionistobewrittenontheballot.
Iftherearemorethantwocandidates,andnonereachsimplemajorityofthevotesinthefirst voting,thenthetwocandidateswiththehighestnumberofvotespassontothesecond voting.
Ifnoneofthecandidatesreachsimplemajorityafterthesecondvoting,anewroundof questionswillbeopenedforthecandidates,followedbyathirdandfinalcastofvotes.
Ifstillnoneofthecandidatesreachsimplemajority,thentheelectionmustbepostponeduntil extraordinaryGA,andtheElectionCommitteewillbybesteffortsfindsuitablecandidates forelection.
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§3.8.5Votingresults
ThevotingresultsofeachelectionofthepositionsmustbeannouncedtotheGAbefore presentationandelectionofthefollowingpositionstarts.
§3.9THEELECTIONCOMMITTEE
TheElectionCommitteeshallfindsuitablecandidatesforthepositionselectedbytheGA. TheElectionCommitteeconsistsoffourmembers.
TheboardofSamfunnetappointsonepersonwho,onbehalfofStudentsamfunnet,ensures follow-upoftheElectionCommittee.ThispersonisresponsibleforgatheringtheElection CommitteethefirsttimepriortoeveryGA.TheElectionCommitteeshallworkin accordancetotheinstructionsgivenbytheBoardofHouseandFinance.
§3.10EXTRAORDINARYGENERALASSEMBLY
§3.10.1RequirementsforextraordinaryGA
ExtraordinaryGAshallbeconvenediftheBoardofHouseandFinancedecides,orifatleast 70ordinarymembersdemandit.
§3.10.2CasepapersforextraordinaryGA
Thecasepapersshallbepublishedandavailabletoallmembersnolaterthanoneweek beforeextraordinaryGAtakesplace.ItistheboardofSamfunnetsresponsibilitytoannounce extraordinaryGA.
§3.10.3RulesofprocedureforextraordinaryGA
ExtraordinaryGAcanonlyprocessthecaseorthecaseswhicharethereasonforconvening extraordinaryGA.Thesemustbeannouncedinthesummoning.
§3.10.4TheagendaforextraordinaryGA
TheagendaforextraordinaryGAmustcontainthefollowing:
Case1 Approvalofagendaandmeetingsummoning
Case2 Approvalofchairofmeeting
Case3 Appointmentofscrutinizersandminute-taker
Case4 Electingtworepresentativestosignprotocolwithchairofthemeeting
Case5 Submittedcase(s) 17
§3.10.5MeetingprotocolsforextraordinaryGA
AllelectionsandresolutionsatStudentsamfunnet’sExtraordinaryGeneralAssemblyare recordedinaseparateprotocol.Theprotocolispublic.
§3.11WAIVERANDEXEMPTIONAFTERELECTION
Position-electsshallbeexemptedfrombecomingactingintheirpositioniftheyaretomove fromtheplaceandinwritingrequireit.Otherwise,resignationafterstartingtheactingperiod ofapositionmayonlybegrantedifitismorethanonesemesterleftofthemandateandthe personthemselveshavesentawrittenrequestofresignationtotheBoardofHouseand Financeandtheygranttheresignation.Ifanunexpectedceasefromapositionoccurs,new electionsmaytakeplaceaftertheBoardofHouseandFinancehasreceivedwrittennoticeof vacantposition.
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CHAPTER4.STUDENTSAMFUNNETSBODIES
§4.1STUDENTSAMFUNNETSBOARDOFHOUSEANDFINANCE
§4.1.1Objective
TheBoardofHouseandFinancehasthesupremeauthorityoverStudentsamfunnet’score issuesbetweenGAandshallworkstrategicallytoensureahealthyandlong-term managementofStudentsamfunnet,itseconomyanditsrealestateinaccordancewiththe establishedstrategy TheBoardofHouseandFinancehasaparticularresponsibilityfor conductingstrategicevaluationsincooperationwithotherboardsandbodies.
§4.1.2Boardmembers
TheBoardofHouseandFinanceconsistsofeightmemberswithspeaking,proposaland votingrights:
a) StudentRepresentative
b) Fourexternalrepresentatives
c) Appointedexternalrepresentative
d) LeaderofSamfunnetiÅs
e) LeaderofUKAiÅs-UKEboss
f) LeaderoftheBusinessCommitteeatNMBU
g) HeadofTuntreet–Editorinchief
ThefollowingpositionshavespeakingrightswithintheBoardofHouseandFinance:
a) HeadofFinanceofSamfunnetiÅs
b) IncomingHeadofFinanceofSamfunnetiÅs
c) TheHeadofFinanceofUKAiÅs Externalrepresentativesshallnotbeactivestudents.
TheappointedexternalrepresentativeisappointedbytheBoardofHouseandFinanceand approvedbytheGA.
§4.1.3Quorum
TheBoardofHouseandFinancehavequorumwhenatleastsevenofthememberswith votingrightarepresent.Decisionsaremadewhenaproposalreceivesatleastfiveofthe votes.TheLeaderoftheBoardofHouseandFinancehasadoublevoteinoccurrencesoftie.
§4.1.4Rulesofprocedure
TheBoardofHouseandFinanceshalldealwithallcoreissues.Inthisparagraph,theterm” coreissues”meansthefollowing:
a) Allpersonnelcases
b) Allinvestmentswithacostestimateabovekr.15000
c) Approvebudgetforallactivitieswithcostestimateabovekr.300000
d) SetrequirementsofresultforStudentsamfunnet’sotherboardsandbodies
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e) CreateandreviseinstructionsforStudentsamfunnet’sotherboardsandbodies annually
f) Entercontractswithacostestimateoverkr.300000whicharenotalreadyincludedin thebudgetsoftheboardofSamfunnet,boardofUKA,TuntreetandtheBusiness Committee
g) FollowupStudentsamfunnet’sformalobligations
h) WorkforStudentsamfunnet’sestablishedstrategy,followuponthisatandsuperior levelandreportachievedgoalsinthestrategyattheGA
i) AlldecisionsaffectingStudentsamfunnet’srealestate
j) Othermattersthatareconsideredprincipallyandstrategicallyimportantfor Studentsamfunnet.
§4.1.5Instructions
TheBoardofHouseandFinanceisentitledtorequirethatotherboardsandbodiesregularly submitandupdateinstructionsandguidelines.
§4.1.6Economy
TheBoardofHouseandFinanceallocatesrentalincomeandprofitsgeneratedbytheboard ofUKA,theBoardofSmfunnet,TuntreetandtheBusinessCommittee.
§4.1.7ChairofHouseandFinance
TheBoardofHouseandFinanceconstitutesitself.Thechairanddeputychairareelected amongnon-studentboardmembersandthemandateisforoneyearatatime.
§4.1.8Authority
TheChairofHouseandFinanceisauthorizedtoreceiveandprosecutelawsuitsonbehalfof Studentsamfunnet.Thisisalsoincludespolicecases.
§4.1.9Conflictresolution
TheBoardofHouseandFinacehasthesupremeresponsibilityforthesettlementofconflict betweenboards,cf.Chapter6.DisputesbetweentheBoardofHouseandFinanceandoneor moreoftheStudentsamfunnet’sboardsorbodiesshallbesettledatGA.Ifthedispute concernsStudentsamfunnet’srealestate,two-thirdsofthemajorityatGAisrequiredto opposetheBoardofHouseandFinance’sdecision.
§4.2THEBOARDOFSAMFUNNET
§4.2.1Purpose
TheBoardofSamfunnetmanageStudentsamfunnet’sdailyoperationsandrepresents Studentsamfunnetoutwards.TheboardsshallhelpensurethatStudentsamfunnet’s establishedstrategyisfulfilled,thatStudentsamfunnet’sArticlesofAssociationsare
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compliedwithandthatdecisionsmadebytheGAandtheBoardofHouseandFinanceare implemented.
§4.2.2Boardmembers
TheboardofSamfunnetconsistsofsevenactingboardmemberswithspeech-,proposition-, andvotingrights:
a) Leader
b) HeadofAdministration
c) HeadofFinance
d) HeadofBodega
e) HeadofEvent
f) HeadofMarketing
g) HeadofConcert
ThefollowingpositionshavespeakingrightswithintheboardofSamfunnet:
a) Board-elects
§4.2.3Quorum
TheboardofSamfunnethavequorumwhenatleastfouroftheboardmemberswithvoting rightsarepresent.Decisionsaremadewhenaproposalreceivesatleastfourofthevotes.The Leaderhasadoublevoteinoccurrencesoftie.
§4.2.4Economy
Theboardshallensuregoodfinancialmanagementand,inaddition,followbudgetssetbythe GA.TheboardofSamfunnetshallfollowthefinancialguidelinesissuedbytheBoardof HouseandFinance.TheboardshallissueabudgetproposalviatheBoardofHouseand Finance.TheHeadofFinanceofSamfunnetisresponsibleforfollowinguptheeconomyof theBoardofHouseandFinance,theBusinessCommitteeandTuntreet.
§4.2.5Meetingprotocols
Protocolsmustbekeptforallmattersprocessedbytheboard.Theboardmemberspresent mustsigntheprotocol.
§4.2.6Delegatedauthority–hiring
TheboardofSamfunnethastheauthoritytohirecommitteemanagersandemployeesinall committeesandotheremployeestheyneed.
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§4.2.7Instructions
TheboardofSamfunnetmustfollowthetaskinstructionsgivenbytheBoardofHouseand Finance.
§4.2.8Reports
EachmemberoftheboardofSamfunnetareobligedtoprepareatransitiondocumentfor theirsuccessor,aswellasmakingthemfamiliarwiththedutiesandproceduresoftheir position.
§4.3UKAIÅS
§4.3.1Purpose
UKAiÅsaimstopromotegoodcompanionshipforthemembersofStudentsamfunnet.UKA willcontributetoensuringthatStudentsamfunnet’sestablishedstrategyisfulfilled,andthat Studentsamfunnet’sArticlesofAssociationarecompliedwith.UKAiÅswillcontributeto informationandpositiveawarenessaboutthestudentlifeinÅs.
§4.3.2Boardmembers
TheboardofUKAleadstheUKAfestival.
TheboardofUKAconsistsofeightmemberswithspeech-,proposition-,andvotingrights:
a) Leader–UKEboss
b) HeadofAdministration
c) HeadofEvent
d) HeadofMarketing
e) HeadofRevue
f) HeadofHouse
g) HeadofPartyManagement
h) HeadofFinance
ItispossibletochangethecompositionoftheboardofUKAifneededbe.Withintheendof JanuarybeforetheelectionofthenewboardofUKA,theBoardofHouseandFinancehas theauthority,afterrecommendationfromasittingboardofUKA,tochangethecomposition oftheboardofUKA.TherequirementsforthecompositionarethattheboardofUKAmust consistof7-9members,wheretheUKEboss,HeadofFinanceandHeadofRevueshallbe threeoftheboardmembers.Anychangesincompositionshallbeannouncedtothemembers andinformedtotheelectioncommitteeinareasonabletimebeforetheGA.
§4.3.3Quorum
TheboardofUKAhavequorumwhenatleastfiveoftheboardmembersarepresent. Decisionsaremadewhenaproposalreceivesatleastfiveofthevotes.Leaderhasadouble voteinoccurrencesoftie.
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§4.3.4Economy
UKAiÅsmakethebudgetbasedontherequirementsofrevenuesetbytheBoardofHouse andFinance.UKAthemselvespresentsthebudgetsandaccountsattheGA,afterthesehave beenprocessedbytheBoardofHouseandFinance.
§4.3.5Meetingprotocols
Protocolsmustbekeptforallmattersprocessedbytheboard.Theboardmemberspresent mustsigntheprotocol.
§4.3.6Delegatedauthority–hiring
TheboardofUKAhastheauthoritytohirecommitteemanagersandemployeesinall committeesandotheremployeestheymayneed.
§4.3.7Instructions
TheboardofUKAmustfollowthetaskinstructionsgivenbytheBoardofHouseand Finance.TheinstructionsarerevisedpriortotheGAatspringduringodd-numberedyears.
§4.3.8Reports
EachmemberoftheboardofUKAareobligedtoprepareatransitiondocumentfortheir successor,aswellasmakingthemfamiliarwiththedutiesandproceduresoftheirposition.
TheboardofUKAanswertoStudentsamfunnetthroughtheGeneralAssemblyforthe decisionsmadeandarerequiredtoinformabouttheirwork.
§4.3.9Cooperativeagreements
AcooperativeagreementbetweenUKAiÅsandtheboardofSamfunnetshallbesignedno laterthansixmonthsaftertheboardofUKAhasbeenelected.Incooperationwithother bodies,acooperativeagreementmustbesignedwiththerespectivebodyat StudentsamfunnetiÅs.
§4.4TUNTREET
§4.4.1Purpose
TuntreetisabodyatStudentsamfunnetiÅs.Tuntreetshallhelpensurethat Studentsamfunnet’sestablishedstrategyisfulfilled,andthatStudentsamfunnet’sArticlesof Associationarecompliedwith.Tuntreetshallinformaboutactivitiesandmatterspertaining
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toNMBU,StudentsamfunnetiÅsandstudents’areasofinterest.Tuntreetshallandmustbea studentnewspaper
§4.4.2Tuntreet’smanagement
Tuntreet’smanagementconsistsoftwoeditors.Thefirstperiodtheyshalloperateas managingeditor,andthesecondperiodaseditor-in-chief.Theeditor-in-chiefistheheadof Tuntreet.
§4.4.3Responsibilities
Tuntreetshallseekinformationandconductcriticaljournalism.
Tuntreetshallcapturemoods,conveydebatesandbeachannelforwriterswhowanttoshare experiencesandviewswiththereader.
§4.4.4Ethicalguidelines
Tuntreetshallberuninaresponsiblemanneraccordingtoestablishedjournalisticprinciples.
§4.4.5Economy
TuntreetsetsthebudgetbasedontherequirementsofrevenuesetbytheBoardofHouseand Finance.Editor-in-chiefisresponsibleforreportingofTuntreet’seconomytotheBoardof HouseandFinance.TuntreetmustpresentbudgetsandaccountsforTuntreetattheGA,after theBoardofHouseandFinancehasprocessedthese.
§4.4.6Delegatedauthority–hiring
Tuntreethastheauthoritytohirecommitteemanagersandemployeesinallcommitteesand otheremployeestheymayneed.
§4.4.7Reports
Theeditor-in-chiefandmanagingeditorareobligedtoprepareatransitiondocumentfortheir successor,aswellasmakingthemfamiliarwiththedutiesandproceduresoftheirposition.
§4.5BUSINESSCOMMITTEEATNMBU
§4.5.1Purpose
TheBusinessCommittee(NU)istobethelinkbetween,theuniversitystudentsandthe businessworld.NUshallhelpensurethatStudentsamfunnet’sestablishedstrategyisfulfilled, andthatStudentsamfunnet’sArticlesofAssociationarecompliedwith.NUorganisesCareer DaysandothercareerpromotingeventsforthestudentsatNMBU.
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§4.5.2Boardmembers
TheboardoftheBusinessCommitteeconsistsofsixmemberswithspeech,proposition,and votingrights:
a) Leader
b) HeadofAdministration
c) HeadofEvent
d) HeadofCareerday
e) HeadofMarketing
f) Sponsorshipcoordinator
ThefollowingpositionshavespeakingrightsintheBusinessCommittee:
a) Board-elects
§4.5.3Quorum
TheboardoftheBusinessCommitteehavequorumwhenatleastfouroftheboardmembers arepresent.Decisionsaremadewhenaproposalreceivesatleastfourofthevotes.Leader hasadoublevoteinoccurrencesoftie.
§4.5.4Economy
TheBusinessCommitteesetsthebudgetbasedontherequirementsofrevenuesetbythe BoardofHouseandFinance.TheBusinessCommitteemustpresentbudgetsandaccountsfor theBusinessCommitteeatGeneralAssembly,aftertheBoardofHouseandFinancehas processedthese.
§4.5.5Meetingprotocols
Protocolsmustbekeptforallmattersprocessedbytheboard.Theboardmemberspresent mustsigntheprotocol.
§4.5.6Delegatedauthority–hiring
TheboardoftheBusinessCommitteehastheauthoritytohirecommitteemanagersand employeesinallcommitteesandotheremployeestheymayneed.
§4.5.7Instructions
TheboardoftheBusinessCommitteemustfollowtheinstructionsgivenbytheBoardof HouseandFinance.
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§4.5.8Reports
EachmemberoftheboardoftheBusinessCommitteeareobligedtoprepareatransition documentfortheirsuccessor,aswellasmakingthemfamiliarwiththedutiesandprocedures oftheirposition.
§4.5.9TheSponsorTeam
ThesponsorshipteamisledbythesponsorcoordinatorintheBuisinessComitee,and consistsoftheheadoffinanceinSamfunnsstyret,theheadoffinanceintheboardofUKA, theeditorofTuntreetandsponsorshipassistants.Thesponsoshipteamdeterminesthenumber ofsponsoringassistantsthemselves.Thesponsorteamisresponsibleforrecruitingnew partnerstoallorgansofStudentsamfunnet,aswellasfollowingupexistingcollaboration agreements.TheSponsorshipteamreportstotheBoardofHouseandFinancethroughthe LeaderoftheBusinessCommittee.
§4.5.10TheCareerFund
15%ofthetotalprofitsfortheBusinessCommitteeconstitutesthenextyear’sCareerFund andisawardedtocareer-advancingmeasuresforstudents,teamsandassociationsatNMBU. FundsthatarenotusedbytheendofthecalendaryeararereimbursedtoStudentsamfunneti Ås.Cf.theguidelinesoftheCareerFund.
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CHAPTER5.HANSHOVENHETHESTEHOVEN
§5.1PURPOSE
HansHovenhetHestehovenisStudentsamfunnetiÅs'studentorder Theorderconsistsof threedegreesKnight,CommanderandGrandCrossBearer
§5.2ORDENSKOLLEGIET
HansHovenhetHestehoven'sOrdenskollegietisappointedbythesittingOrder’sCollegeand approvedbythemembersatStudentsamfunnetiÅs’generalassemblyinthespring even-numberedyearsandsitsforafour-yearperiod(8semesters).Ordenskollegietconsists oftheGrandMaster,MasterofCeremoniesandCantzler.
RepresentativesinOrdenskollegietareappointedfromthemembersofHansHovenhet Hestehoven.ThemembersofStudentsamfunnetiÅsvoteovertheappointedcandidatesfor OrdenskollegietattheGeneralassembly
§5.3TAKEOVER
ThechangeofOrdenskollegiettakesplaceatthefollowingorderpromotionceremony.
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CHAPTER6.CONFLICTANDDISTRUST
§6.1CASERESPONSIBILITY
TheBoardofHouseandFinancehasthesuperiorcase-responsibilityintheeventof conflicts/distrustbetweentheelectedrepresentativesofStudentsamfunnetiÅs.TheBoardof HouseandFinancehandlesandmakesdecisionsinconflictanddistrustcasesunless otherwiseisdecided.
§6.2ESTABLISHMENTOFCASESOFCONFLICT/DISTRUST
AllmembersandguestsofStudentsamfunnetiÅsarerequiredtocomplywiththerulesof proceduresatStudentsamfunnet.TheBoardofHouseandFinanceestablishacaseofdistrust whenapartydisclosesdistrustagainstanotherpartyinconnectionwithactivitiesconducted byStudentsamfunnetoronStudentsamfunnet’sproperty Distrustcanbediscloseddirectlyby ortotheBoardofHouseandFinance,orthroughotherboards/bodiesoftheorganization. Thecaseisprocessedinaccordancetoguidelinesfordealingwithconflict/distrustcases.
§6.3SUMMONINGFORMEDIATION
Aconflict/distrustcaseisfirstsoughtresolvedbymediation.TheChairofHouseandFinance andamemberoftheboardofHouseandFinancesummonthepartiesforinformation gatheringandmediationassoonasacaseofdistrusthasbeenestablished.
§6.4MEDIATION
Mediationisconductedinsuchawaythatthepartythatdiscloseddistrustandtheaccused partygetthechancetoexplainthemselves.Thepartiesmay,byappointment,bringaperson forsupporttothemeeting.Mediationshallberecordedwithitsownpersonnelcasesecurity numberwithoutsensitiveinformationaboutthepartiesinvolved.Whendealingwith personnelcases,guidelinesforhandlingpersonnelcasesatStudentsamfunnetiÅsmustbe followed.
§6.5SANCTIONS
SanctionsmaybegrantedwhenviolationoftherulesofproceduresatStudentsamfunnetiÅs hasoccurred,orasaresultofconflictordistrustcases.Anyonewhoparticipatesinactivities undertheauspicesofStudentsamfunnetorstayingatStudentsamfunnet’spropertyisobliged tocomplywiththesanctionsgiven.
§6.6CONFLICTSBETWEENBOARDS
Conflictsbetweenboardsaretreatedthesamewayasdescribedin§§6.1-6.5.
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CHAPTER7.DISSOLUTION
§7.1DISSOLUTION
DissolutionofStudentsamfunnetcanonlybepassedatanordinaryGeneralAssembly,bya two-thirdsmajorityofthevotes.Thevoteshallbedonewithwrittenballots.Theproposalfor dissolutionmustbepublishedtothemembersatleast14dayspriortotheGA.Ifdissolution ispassed,extraordinaryGAisheldonemonthlater.InorderforStudentsamfunnetiÅstobe abletodissolve,thedecisionhastoberepeatedandhenceratifiedbyatwo-thirdsmajority. Mergingwithotherteamsofstudentassociationsisnotconsideredasdissolution.Decisions ofmergingandnecessarylegislativeamendmentsinaccordancewiththisshallbemadeafter themerge.Intheeventofdissolution,Studentsamfunnet’sassetsbelongtoTheStudents WelfareAssociationatNMBU(SiÅs).Thesefundscanonlybeusedtocreateanew StudentsamfunniÅs.
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