Trinity URD Electric ISNetworld ISO9001 2015 Quality Management System

Trinity URD Electric, LLC 20019 Terra Canyon | San Antonio, TX 78255 Phone: 210-861-7766

Quality Management System Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services #7000168098 Management acceptance This QA/QC Plan has been reviewed and excepted

Endorsed By: (Name / Title)

Ricardo Flores, Quality Manager

Signature:

Ricardo Flores

Date:

10/25/2020

This manual is the property of Trinity URD Electric, Inc.. The information contained herein is confidential and for internal use only. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form by any means, electronic, mechanical, photocopying, recording or otherwise, without the prior written permission of Trinity URD Electric.

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Trinity URD Electric, LLC Quality Management System

TABLE OF CONTENTS SECTION 1: PROJECT-SPECIFIC QUALITY PLAN The Project-specific Quality Plan conforms to the requirements of ANSI/ISO/ASQ Q9001-2015: Quality management systems – Guidelines for Quality Plans. customer.......................................................................................................................................................9 Project name................................................................................................................................................9 Project Number............................................................................................................................................9 Project location.............................................................................................................................................9 Project description.......................................................................................................................................9 Plan Scope....................................................................................................................................................9 Plan Overview...............................................................................................................................................9 A. Project Quality Coordination and Communication............................................................................11 B. Trinity URD Electric Quality Policy.................................................................................................... 15 C. Quality Management Organization, Responsibilities, and Authority..................................................16 Project QC Organization Chart....................................................................................................................17 Personnel Qualifications.............................................................................................................................18 Personnel Certification Requirements........................................................................................................18 Quality Responsibilities..............................................................................................................................18 D. Contract Review and Submittals....................................................................................................... 26 Contract Review and Approval...................................................................................................................26 Submittals...................................................................................................................................................26 Submittal Schedule and Log.......................................................................................................................26 Submittal Review and Approval..................................................................................................................26 Submission to customer.............................................................................................................................27 customer Approved Submittals..................................................................................................................27 Contract Submittal Schedule......................................................................................................................27 Contract Warranty......................................................................................................................................27 E. Project Quality Specifications........................................................................................................... 31 Contract Specifications...............................................................................................................................31 Applicable Building Codes..........................................................................................................................31 Trinity URD Electric Quality Standards.......................................................................................................31 Compliance with Industry Electrical Standards..........................................................................................32 Application Of Multiple Sources Of Specifications.....................................................................................33 F. Design Controls................................................................................................................................ 34 G. Subcontractor and Supplier Purchasing............................................................................................ 35 Qualification of Subcontractors and Suppliers...........................................................................................35 Purchase Order Approval...........................................................................................................................35 Qualification of Testing Laboratories..........................................................................................................36 H. Control of customer-supplied Product.............................................................................................. 38 I. Product Identification and Traceability.............................................................................................. 39 Identification of Lot Controlled Materials..................................................................................................39 J. Process Controls............................................................................................................................... 42 Listing of Quality Controlled Construction work tasks...............................................................................42 Work Task Process Controls........................................................................................................................42 Preservation and Protection of Materials and Completed Work...............................................................43 Process Control Coordination and Communication...................................................................................43 K. Required Inspections for Quality Controlled Work Tasks...................................................................50 Preparatory Site Inspection........................................................................................................................50

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Trinity URD Electric, LLC Quality Management System Material quality inspections.......................................................................................................................50 Task-ready Inspections...............................................................................................................................50 Work in Process Quality Inspections..........................................................................................................50 Task completion quality inspections..........................................................................................................51 Hold Points for Independent Inspections...................................................................................................51 Inspection Status of Construction Work Tasks...........................................................................................51 Daily Quality Control Report.......................................................................................................................51 L. Required Tests.................................................................................................................................. 54 Inspection and Testing Electrical Standards...............................................................................................54 Inspection and Test Register.......................................................................................................................54 M. Control of Inspection, Measuring, and Test Equipment....................................................................58 N. Inspection and Test Status............................................................................................................... 60 Inspection and Test Status of Quality Controlled Materials.......................................................................60 Inspection and Test Status of Production Work Tasks................................................................................60 Inspection and Test Status..........................................................................................................................60 O. Control of Nonconformances........................................................................................................... 63 Marking of Nonconformances and Observations......................................................................................63 Control the Continuation of Work..............................................................................................................63 Recording of Nonconformances.................................................................................................................63 Quality Manager Disposition of Nonconformance Reports.......................................................................63 P. Corrective and Preventive Action...................................................................................................... 67 Corrective Actions......................................................................................................................................67 Preventive Actions......................................................................................................................................67 Q. Control of Quality Records and Documents......................................................................................69 Document Controls.....................................................................................................................................69 Project Quality Record Plan........................................................................................................................70 R. Quality Audits.................................................................................................................................. 74 Project Audit Plan.......................................................................................................................................74 Project Audit Requirements.......................................................................................................................74 S. Training............................................................................................................................................ 77 Project Quality Training..............................................................................................................................77 customer Training on Use and Maintenance.............................................................................................77 T. Project Completion Inspections........................................................................................................ 81 Punch-Out QC Inspection...........................................................................................................................81 Pre-Final customer Inspection....................................................................................................................81 Final Acceptance customer Inspection.......................................................................................................81 U. Servicing and Warranty.................................................................................................................... 85 V. Statistical Methods.......................................................................................................................... 86 Statistical Methods for Quality System Performance.................................................................................86 W. Additional Quality Control Requirements........................................................................................87

SECTION 2: CORPORATE QUALITY MANUAL The Trinity URD Electric Quality System complies with ANSI/ISO/ASQ Q9001-2015: Quality management systems – Requirement

1. Trinity URD Electric Quality Management System.............................................................................89 1.1. Scope...................................................................................................................................................89 1.2. Trinity URD Electric Quality Policy.......................................................................................................89 1.3. Key Elements of the Trinity URD Electric Quality Management System.............................................89 2. Quality System Management and Responsibilities............................................................................92

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Trinity URD Electric, LLC Quality Management System 2.1. Overview..............................................................................................................................................92 2.2. Trinity URD Electric Quality Policy Responsibilities.............................................................................92 2.3. Corporate Organization Chart.............................................................................................................92 2.4. Quality Duties, Responsibilities, and Authority...................................................................................94 2.5. Quality System Performance Measures..............................................................................................97 2.6. customer Satisfaction Performance Measures....................................................................................97 2.7. Exceptions............................................................................................................................................97 3. Project Quality Assurance/Quality Control Plan................................................................................98 3.1. Overview..............................................................................................................................................98 3.2. Project Quality Risk Assessment.........................................................................................................98 3.3. Trinity URD Electric Project License and Qualification Requirements.................................................99 3.4. Project Personnel and Qualifications..................................................................................................99 3.5. Project Quality Assurance/Quality Control Plan...............................................................................100 3.6. Identification of Quality Controlled Work Tasks................................................................................100 3.7. Project Quality Inspection and Test Plan...........................................................................................100 3.8. Project Quality Communications Plan...............................................................................................100 3.9. Project Quality Training Plan.............................................................................................................101 3.10. Project Subcontractor And Suppliers..............................................................................................101 3.11. customer Training On Operation and Maintenance........................................................................101 3.12. Project Records and Documentation Plan.......................................................................................101 4. Contract Specifications................................................................................................................... 103 4.1. Overview............................................................................................................................................103 4.2. Contract Technical Specifications......................................................................................................103 4.3. Contract Drawings.............................................................................................................................103 4.4. Needs and expectations of interested parties..................................................................................103 4.5. Contract Risk Assessment..................................................................................................................103 4.6. Contract Submittals...........................................................................................................................103 4.7. customer Submittal Approval............................................................................................................106 4.8. Contract Warranty.............................................................................................................................106 4.9. Contract Review and Approval..........................................................................................................106 5. Design Review and Control............................................................................................................. 108 5.1. Overview............................................................................................................................................108 5.2. Design Input Review..........................................................................................................................108 5.3. Project Design Quality Assurance/Quality Control Plan....................................................................108 5.4. Design Progress Reviews...................................................................................................................109 5.5. Design Output Verification and Approval..........................................................................................109 6. Project-Specific Quality Standards..................................................................................................110 6.1. Overview............................................................................................................................................110 6.2. Regulatory Codes...............................................................................................................................110 6.3. Industry Quality Standards................................................................................................................110 6.4. Material Specifications......................................................................................................................110 6.5. Equipment Specifications..................................................................................................................111 6.6. Work Process Specifications..............................................................................................................111 6.7. Controlled Material Identification and Traceability...........................................................................111 6.8. Measuring and Test Equipment Control and Calibration..................................................................112 6.9. Trinity URD Electric Quality Standards..............................................................................................112 6.10. Application of Multiple Sources of Specifications...........................................................................113 7. Project Purchasing.......................................................................................................................... 114 7.1. Overview............................................................................................................................................114 7.2. Qualification of Outside Organizations and Company Departments................................................114 7.3. Quality Responsibilities of Key Subcontractor And Supplier Personnel............................................115 7.4. Requirements for Subcontractor QC Plan.........................................................................................116 7.5. Subcontractor And Supplier Quality Policy.......................................................................................116

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Trinity URD Electric, LLC Quality Management System 7.6. Purchase Order Requirements..........................................................................................................117 7.7. Project Purchase Order Approvals....................................................................................................117 8. Process Controls............................................................................................................................. 118 8.1. Overview............................................................................................................................................118 8.2. Project Startup and Quality Control Coordination Meeting..............................................................118 8.3. Preparatory Project Quality Assurance/Quality Control Plan Planning............................................118 8.4. Weekly Quality Planning and Coordination Meetings......................................................................119 8.5. Process Control Standards.................................................................................................................119 8.6. Daily Quality Control Report..............................................................................................................121 8.7. Monthly Quality Control Report........................................................................................................121 9. Inspections and Tests..................................................................................................................... 122 9.1. Overview............................................................................................................................................122 9.2. Required Work Task Quality Inspections and Tests...........................................................................122 9.3. Material Inspections and Tests..........................................................................................................122 9.4. Work in Process Inspections..............................................................................................................123 9.5. Work Task Completion Inspections...................................................................................................123 9.6. Inspection of Special Processes.........................................................................................................124 9.7. Independent Measurement and Tests..............................................................................................124 9.8. Commissioning Functional Acceptance Tests....................................................................................124 9.9. Hold Points for customer Inspection.................................................................................................124 9.10. Quality Inspection and Test Specifications......................................................................................124 9.11. Inspection and Test Acceptance Criteria.........................................................................................125 9.12. Inspection and Test Status...............................................................................................................125 9.13. Independent Quality Assurance Inspections...................................................................................125 9.14. Inspection and Test Records............................................................................................................125 9.15. Project Completion and Closeout Inspection..................................................................................126 10. Nonconformances and Corrective Actions....................................................................................128 10.1. Overview..........................................................................................................................................128 10.2. Nonconformances...........................................................................................................................128 10.3. Corrective Actions...........................................................................................................................129 11. Preventive Actions....................................................................................................................... 130 11.1. Overview..........................................................................................................................................130 11.2. Identify Preventive Actions for Improvement.................................................................................130 11.3. Train Preventive Actions for Improvement......................................................................................130 12. Quality System Audits.................................................................................................................. 132 12.1. Overview..........................................................................................................................................132 12.2. Project Quality System Audit...........................................................................................................132 12.3. Company-wide Quality System Audit..............................................................................................132 13. Record and Document Controls.................................................................................................... 134 13.1. Overview..........................................................................................................................................134 13.2. Quality System Documents.............................................................................................................134 13.3. Document Controls..........................................................................................................................134 13.4. Record Controls...............................................................................................................................136

SECTION 3: STANDARD OPERATING PROCEDURES

Quality System SOP 3.4.3 Personnel Qualifications.................................................................................139 Quality System SOP 3.6 Identification of Quality Controlled Work Tasks................................................144 Quality System SOP 3.7 Project Quality Inspection and Test Plan...........................................................146 Quality System SOP 3.8 Project Quality Communications Plan...............................................................148 Quality System SOP 3.9 Project Quality Training Plan..............................................................................153 Quality System SOP 3.12 Project Records and Documentation Plan.......................................................158 Quality System SOP 4.6.1 Contract Submittal Schedule...........................................................................160 Quality System SOP 4.6.6 Change Order Submittal..................................................................................163

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Trinity URD Electric, LLC Quality Management System Quality System SOP 4.7 customer Submittal Approval............................................................................165 Quality System SOP 5.3 Project Design Quality Assurance/Quality Control Plan....................................167 Quality System SOP 5.4 Design Progress Reviews....................................................................................169 Quality System SOP 6.2 Regulatory Codes...............................................................................................172 Quality System SOP 6.7 Controlled Material Identification and Traceability...........................................174 Quality System SOP 6.8 Measuring Device Control and Calibration........................................................179 Quality System SOP 7.2 Qualification of Outside Organizations and Company Departments.................182 Quality System SOP 7.6 Purchase Order Requirements...........................................................................188 Quality System SOP 8.2 Project Startup and Quality Control Coordination Meeting..............................192 Quality System SOP 8.3.1 Work Task Requirements Review....................................................................194 Quality System SOP 8.3.2 Preparatory Site Inspection............................................................................196 Quality System SOP 8.3.3 Work Task Preparatory Quality Planning Meeting..........................................199 Quality System SOP 8.6 Daily Quality Control Report..............................................................................201 Quality System SOP 8.7 Monthly Quality Control Report........................................................................205 Quality System SOP 9.14 Inspection and Test Records............................................................................207 Quality System SOP 9.14.1 Inspection Records........................................................................................209 Quality System SOP 9.15 Project Completion and Closeout Inspection..................................................212 Quality System SOP 10.2.3.1 Recording of Nonconformances................................................................215 Quality System SOP 11.3 Train Preventive Actions for Improvement......................................................219 Quality System SOP 12.2 Project Quality System Audit...........................................................................221 Quality System SOP 12.3 Company-wide Quality System Audit..............................................................226 Quality System SOP 13.3.1 Control of System Documents......................................................................228 Quality System SOP 13.4.2 Project Records Control................................................................................232

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Trinity URD Electric, LLC Quality Management System

SIGNATURE SHEET Plan Preparer This Trinity URD Electric, LLC Project Quality Control Plan was prepared in accordance with the contract specifications and requirements of the [CompanyName] quality system and approved by:

Ricardo Flores / [Date] / [Phone] Ricardo Flores, Quality Manager /Date/ Phone Number

Approval by Company Officer This plan is approved by:

Dianna Flores / [Date] / [Phone] Dianna Flores, Managing Member /Date/ Phone Number

PLAN CONCURRENCE Quality Plan concurrence by:

Ricardo Flores / [Date] / [Phone] Ricardo Flores, Project Manager /Date/ Phone Number

Michael Ebner / [Date] / [Phone] Michael Ebner, General Foreman/Date/ Phone Number

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Trinity URD Electric, LLC Quality Management System

BACKGROUND INFORMATION (Ref. ISO10005 Quality Plan Requirement 5.2)

The Quality Assurance/Quality Control Plan conforms to the requirements of ANSI/ISO/ASQ Q9001-2015: Quality management systems – Requirements and ISO 10005:2005 Quality Management Systems – Guidelines for Quality Plans.

CUSTOMER CPS Energy

PROJECT NAME Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

PROJECT NUMBER #7000168098

PROJECT LOCATION [Insert Location of Project Work Here]

PROJECT DESCRIPTION [Insert Overall Project Description Here]

PLAN SCOPE [Insert Scope of Work for This Contract Here]

PLAN OVERVIEW After Trinity URD Electric is awarded a contract to carry out a construction project, the President forms a team consisting of a Quality Manager, Project Manager, and General Foreman.

First, the Quality Manager develops a set of project specifications that align project requirements with customer specifications and requirements, regulations, industry standards, product instructions, and Trinity URD Electric quality standards.

The Quality Manager evaluates personnel, subcontractors and suppliers, materials, and suppliers, and ensures that only those that are capable and qualified are included on the project. Training is provided to ensure that all personnel involved in the project understand their quality responsibilities and authorities.

The Quality Manager then details how the quality is controlled throughout the construction process through a quality inspection and test plan that specifies requirements and pass/fail criteria for quality inspections and tests. Trinity URD Electric operating policies assure compliance to the project specifications.

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Trinity URD Electric, LLC Quality Management System As the project proceeds and prior to starting each construction task, the General Foreman coordinates detailed requirements and resources, site conditions, and communicates them through a meeting with all interested parties. The task, the General Foreman amends inspection specific checklists with items for heightened awareness based on the concerns of all parties.

The subcontractors and suppliers and General Foreman use the quality inspection forms to monitor execution of the construction process through a series of quality inspections before, during, and at the completion of each construction task. Laboratory and functional tests are performed to assure performance results.

Should nonconformances occur, they are systematically controlled and corrected. Improvements are made to prevent recurrences.

Throughout the project there are standard operating procedures and forms for creating, maintaining, and controlling quality documents and records.

Throughout the project, the Quality Manager performs on-site quality audits to ensure that the Trinity URD Electric Quality System is operating effectively.

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Trinity URD Electric, LLC Quality Management System

A. PROJECT QUALITY COORDINATION AND COMMUNICATION (Ref. ISO10005 Quality Plan Requirement 5.10) Trinity URD Electric has regular, planned communications with customers, subcontractors, and suppliers to coordinate quality expectations, priorities, activities, and improvements.

The process begins when we hold a project startup meeting where we discuss how quality of the project will be controlled and the quality responsibilities of key personnel. We also coordinate a schedule for weekly production meetings, monthly quality management meetings, and protocols for telephone and internet communications.

Throughout the project, Trinity URD Electric holds preparatory meetings prior to the start of upcoming milestones, tasks, or phases of work. These meetings are attended by key company, subcontractor personnel responsible for carrying out, supervising, or inspecting the work, and interested customer representatives. We review quality requirements, coordinate quality inspections and hold points. In the process, we listen to each stakeholder to understand their concerns for critical details. We add the critical details to inspection checklists. We also train production personnel on these details in weekly and toolbox talk meetings.

Trinity URD Electric weekly team meetings deploy findings of the preparatory meeting to field personnel.

The venue is used to train personnel on technical requirements, reinforce critical details for heightened awareness, and institute improvements to work methods. It is also a forum for team communications and coordination.

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Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Point of Contact List Project ID #7000168098

Company

Project Name

Preparer

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Name

Job Position(s)

Ricardo Flores

Phone Contact Numbers

Date Oct. 25, 2021

Email

Trinity URD Electric, LLC

Dianna Flores

Managing Member

dflores@trinityurd.com

Trinity URD Electric, LLC

Ricardo Flores

General Manager, Project Manager, & Quality Manager

rflores@trinityurd.com

Trinity URD Electric, LLC

Michael Ebner

General Foreman

mebner@trinityurd.com

Trinity URD Electric, LLC

Randall Hicks

Safety Manager

rhicks@trinityurd.com

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Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Project Quality Communications Plan Project ID #7000168098

Project Name

Preparer

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Distribution of project organization chart and assigned responsibility and authority of the Project Manager, Quality Manager, and General Foreman:

Points of contact list distribution:

Project startup meeting participants, date, location:

Work task quality plan meeting participants, nominal location:

Weekly project communication meeting participants, and nominal day of week, time, and location:

Daily quality report distribution, frequency, and due date:

Monthly project quality status report distribution and due date:

Distribution of quality inspection and test records, and due date:

Nonconformance report distribution and customer approval authority:

Location of project quality records storage and point of contact for records access:

Nominal frequency of project quality audits and the job position that will conduct the audits:

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Trinity URD Electric, LLC Quality Management System

Warehousing of customer supplied materials/equipment location, security, damage prevention.

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Trinity URD Electric, LLC Quality Management System

B. TRINITY URD ELECTRIC QUALITY POLICY (Ref. ISO10005 Quality Plan Requirement 5.4)

Trinity URD Electric is committed to quality. Our objective is to safely deliver 100 percent complete construction projects that meet all contract and customer expectations the first time, every time. Our commitment to quality means:    

Every Trinity URD Electric employee is responsible for fully implementing and complying with all provisions of the Trinity URD Electric quality system.

Our quality standards meet or exceed all applicable regulations, codes, industry standards, and manufacturer specifications as well as with our customers’ contract and individual requirements.

We stand behind our work. We inspect every work task to assure conformance to the project requirements. Should problems be found, we correct them.

We are always improving. All employees receive regular training to make systematic improvements to remove quality risks and enhance quality performance.

We conduct our work with dignity and respect for the customer, our subcontractor and supplier partners, and ourselves.

_______________________________________ ______________________ Dianna Flores, Managing Member /Date

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Trinity URD Electric, LLC Quality Management System

C. QUALITY MANAGEMENT ORGANIZATION, RESPONSIBILITIES, AND AUTHORITY (Ref. ISO10005 Quality Plan Requirement 5.5, 5.8.3)

QC personnel assigned to this project have the duties, responsibilities and authority defined by their job position.

Table C-1 shows the job positions assigned to personnel on this project.

Table C-1

QC Personnel Name

Job Position

Ricardo Flores

Quality Manager

Michael Ebner

General Foreman

Ricardo Flores

Project Manager

Each appointment is recorded on a Letter of Appointment. The project-specific Letter of Appointment exhibits are included as exhibits in this subsection. Key project personnel have accepted their appointments and declared their ability to carry out the appointments as indicated by their signature.

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Trinity URD Electric, LLC Quality Management System

PROJECT QC ORGANIZATION CHART The Project QC Organization Chart shows the QC organizational structure. The chart includes job positions along with the name of each person appointed to that position. Figure A-1 shows the QC Organization Chart for this project.

The General Manager defines the organization chart for the project. The organizational chart includes job titles, names of assigned personnel, and organizational and administrative interfaces with the customer. The organization chart defines lines of authority as indicated by solid connection; dotted lines indicate lines of communication. The lines of authority preserve independence of quality control personnel from the pressures of production.

When a person with authority is unavailable only a person with higher authority may assume the responsibility of the unavailable person.

The General Manager assesses the qualification requirements for each position on the project organization chart, qualifications of each person, and then appoints only qualified persons to the project organization.

Figure A-1

Managing MemberDianna Flores General ManagerRicardo Flores

Safety ManagerRandall Hicks

Quality ManagerRicardo Flores

Project ManagerRicardo Flores

Third Party Inspection and Testing Agencies

General ForemanMichael Ebner Subcontractors and Suppliers

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Trinity URD Electric, LLC Quality Management System

PERSONNEL QUALIFICATIONS The Quality Manager qualifies employee capabilities to ensure that they are capable of completely carrying out their assigned quality responsibilities including the following capabilities:       

Knowledge of Company quality standards Knowledge of job responsibilities and authority Demonstrated skills and knowledge Demonstrated ability Demonstrated results Required training Required experience

The Quality Manager also evaluates independent contractor personnel on the same standards that apply to employees.

PERSONNEL CERTIFICATION REQUIREMENTS Personnel certifications are required for the following: 30 HOUR OSHA TRAINING for Safety Manager.

Journeyman Lineman are not required to by licensed or certified as per Texas Occupations Code Chapter 1305.003 (a) (5) which states the following exemption: (a)This chapter does not apply to: (5)the installation, maintenance, alteration, or repair of electrical equipment under the exclusive control of an electric utility, power generation company as defined by Sections 31.002 (Definitions)(1) and (10), Utilities Code, electric cooperative, or municipally owned utility and used for communications or metering, or for the generation, control, transformation, transmission, and distribution of electrical energy, and located: (A) in a building used exclusively by a utility or power generation company for those purposes; (B)outdoors on property owned or leased by the utility or power generation company; (C)on public highways, streets, roads, or other public rights-of-way; or (D)outdoors by established rights in vaults or on private property;

QUALITY RESPONSIBILITIES On this project, each job position has specific duties, responsibilities, and authorities defined as follows.

GENERAL MANAGER: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY The General Manager is responsible for ensuring project-wide effectiveness of the Quality System. Regardless of other duties, the General Manager is responsible for:  

Fully implementing all provisions of the [CompanyName] Quality System and related documents for each project.

Manage the operation of the [CompanyName] Quality System

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Trinity URD Electric, LLC Quality Management System     

Implement and manage all phases of project quality control Ensuring that the Quality System is established and implemented by persons doing work that impacts quality Ensuring that the Project Quality Assurance/Quality Control Plans are maintained Acting as [CompanyName] liaison with parties outside the company on matters relating to project quality Review and approval of all project quality documents

QUALITY MANAGER: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY The Quality Manager is responsible for ensuring the overall effectiveness of the Quality System for a specific project. Regardless of other duties, the Quality Manager is responsible for:                  

Planning project quality controls required by the Trinity URD Electric quality systems and contract requirements Fully implementing all provisions of the Trinity URD Electric Quality System and related documents on the project.

Manage the operation of the Trinity URD Electric Quality System on the project.

Implement and manage all phases of quality control Communicating project-specific quality requirements to all affected departments, subcontractors and suppliers, and customers Ensuring that the Quality System is established and implemented by persons doing work that impacts quality Monitoring progress of activities Identify quality problems Ensuring that the Quality System is maintained Acting as the project quality liaison with parties outside the company on matters relating to quality Performing periodic quality system reviews and audits Reporting to senior management on performance of the Quality System, including needed improvements Review and approval of all project Quality System records Review and approval of project quality-related contract submittals Managing all project inspection and quality control activities Controlling corrective actions Verify implementation of corrective actions and preventive actions Resolving quality nonconformances

The Quality Manager has the authority to:    

Stop work when continuing work may adversely affect quality or cover up a defect Prevent the use of equipment or materials that may adversely affect quality or cover up a defect To direct the removal and replacement of any non-conforming work, equipment, or material by Trinity URD Electric, any subcontractor, or any supplier.

Suspend work and/or supply of materials by any staff member, subcontractor personnel, or supplier as deemed necessary to assure quality results.

Alternate Quality Managers acting in the role of the project Quality Manager has the same quality duties, responsibilities and authority as the project Quality Manager.

PROJECT MANAGER: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY The Project Manager is the one person responsible for management of a specific project. Regardless of other duties, the Project Manager is responsible for:   

Demonstrating commitment to the Trinity URD Electric Quality System and its integrity Ensuring achievement of project quality objectives Providing adequate resources for effective operation of the Quality System on the project

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Trinity URD Electric, LLC Quality Management System    

Ensuring that each design employee understands his or her quality responsibilities as well as Trinity URD Electric quality policies Ensuring that each project employee understands his or her quality responsibilities as well as Trinity URD Electric quality policies Conducting management reviews of the Trinity URD Electric Quality System Ensuring the availability of necessary resources and information for effective operation of the Trinity URD Electric Quality System

The Project Manager has authority to:   

Stop work when continuing work adversely affects quality or covers up a defect Prevent the use of equipment or materials that would adversely affect quality or cover up a defect Suspend work and/or supply of materials by any staff member, subcontractor personnel, or supplier as deemed necessary to assure quality results.

GENERAL FOREMAN: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY A General Foreman verifies that work performed by subcontractors and suppliers and Trinity URD Electric work crews conforms to Trinity URD Electric quality standards. The General Manager appoints one or more General Foremen for each project.

A General Foreman has specific responsibilities for:      

Ensuring that work meets government regulatory and code requirements, customer requirements, contract requirements, contract technical specifications, contract drawings, approved contract submittals, and company quality standards and specifications Ensuring that subcontractors and suppliers begin work in accordance with Trinity URD Electric start-work policies Ensuring that subcontractors and suppliers receive a notice to work only when conditions will not adversely affect quality results Conducting quality inspections, tests, and recording findings Accurately assessing subcontractor quality and on-time performance Ensuring that quality standards are achieved before approving subcontractor or work crew completion of work

The General Foreman has the authority to:    

Stop work when continuing work may adversely affect quality or cover up a defect Prevent the use of equipment or materials that may adversely affect quality Direct the removal or replacement of any non-conforming work, equipment, or material Suspend work and/or supply of materials as deemed necessary to assure quality results

Alternate General Foreman has the same quality duties, responsibilities and authority as the General Foreman.

Multiple General Foremen may be assigned to the project.

ALL EMPLOYEES: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY All employees have quality responsibilities that include:    

Conformance to project quality requirements Compliance with the project quality plan Meeting or exceeding all applicable regulations, codes, industry standards, and manufacturer specifications as well as meeting or exceeding our customers’ contract and individual requirements.

Fully implementing and complying with all provisions of the Trinity URD Electric Corporate Quality Manual.

All employees have the authority to: 

Stop work when continuing work may adversely affect quality or cover up a defect

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Trinity URD Electric, LLC Quality Management System 

Prevent the use of equipment or materials that may adversely affect quality

Trinity URD Electric Quality Manager Appointment Letter Project ID

#7000168098

Project Name

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Appointed Quality Manager

Ricardo Flores

Please be advised that you are hereby appointed as Quality Manager for the above referenced project. Your responsibilities include managing and implementing the Trinity URD Electric Quality System and the Project Quality Assurance/Quality Control Plan regarding the referenced project.

I assign you responsible for: Planning project quality controls required by the Trinity URD Electric quality systems and contract requirements  Fully implementing all provisions of the Trinity URD Electric Quality System and related documents on the project.  Manage the operation of the Trinity URD Electric Quality System on the project.  Implement and manage all phases of quality control  Communicating project-specific quality requirements to all affected departments, subcontractors and suppliers, and customers  Ensuring that the Quality System is established and implemented by persons doing work that impacts quality  Monitoring progress of activities  Ensuring that the Quality System is maintained  Acting as the project quality liaison with parties outside the company on matters relating to quality  Reporting to senior management on performance of the Quality System, including needed improvements  Review and approval of all project Quality System records  Review and approval of project quality-related contract submittals  Managing all project inspection and quality control activities  Controlling corrective actions  Resolving quality nonconformances  I grant you unrestricted authority for carrying out the above responsibilities including: Stopping work when continuing work adversely affects quality or covers up a defect  Prevent the use of equipment or materials that would adversely affect quality or cover up a defect  To direct the removal and replacement of any non-conforming work, equipment, or material by Trinity URD Electric, any  subcontractor, or any supplier.

Suspend work and/or supply of materials by any staff member, subcontractor personnel, or supplier as deemed necessary to assure  quality results.

General Manager signature and date: _________________________________________________________________

COMPETENT PERSON STATEMENT I am the designated Quality Manager capable and competent to carry out the responsibilities and authority as stated above.

Quality Manager signature and date: _________________________________________________________________

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Trinity URD Electric Project Manager Appointment Letter Project ID

#7000168098

Project Name

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Appointed Project Manager

Ricardo Flores

Please be advised that you are hereby appointed as Project Manager for the above referenced project. Your responsibilities include managing and implementing the Trinity URD Electric Quality System and the Project Quality Assurance/Quality Control Plan regarding the referenced project.

The Project Manager is the one person responsible for management of a specific project. I assign you responsible for: Demonstrating commitment to the Trinity URD Electric Quality System and its integrity  Ensuring achievement of project quality objectives  Providing adequate resources for effective operation of the Quality System on the project  Ensuring that each project employee understands his or her quality responsibilities as well as Trinity URD Electric quality policies  Conducting management reviews of the Trinity URD Electric Quality System.  Ensuring the availability of necessary resources and information for effective operation of the Trinity URD Electric Quality System  I grant you unrestricted authority for carrying out the above responsibilities including:  Stopping work when continuing work adversely affects quality or covers up a defect  Prevent the use of equipment or materials that would adversely affect quality or cover up a defect  To direct the removal and replacement of any non-conforming work, equipment, or material by Trinity URD Electric, any  subcontractor, or any supplier.

Suspend work and/or supply of materials by any staff member, subcontractor personnel, or supplier as deemed necessary to  assure quality results.

General Manager signature and date: _________________________________________________________________

COMPETENT PERSON STATEMENT I am the designated Project Manager capable and competent to carry out the responsibilities and authority as stated above.

Project Manager signature and date: _________________________________________________________________

Trinity URD Electric General Foreman Appointment Letter Project ID

#7000168098

Project Name

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Appointed General Foreman

Michael Ebner

Please be advised that you are hereby appointed as General Foreman for the above referenced project. Regardless of your other duties, in the role of General Foreman I assign you responsible for:

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Trinity URD Electric, LLC Quality Management System       

Verification that work performed by subcontractors and suppliers and Trinity URD Electric work crews conforms to Trinity URD Electric quality standards.

Ensuring that work meets government regulatory and code requirements, customer requirements, contract requirements, contract technical specifications, contract drawings, approved contract submittals, and company quality standards and specifications Ensuring that subcontractors and suppliers begin work in accordance with Trinity URD Electric start-work policies Ensuring that subcontractors and suppliers receive a notice to work only when conditions will not adversely affect quality results Conducting quality inspections, tests, and recording findings Accurately assessing subcontractor quality and on-time performance Ensuring that quality standards are achieved before approving subcontractor or work crew completion of work

I grant you unrestricted authority for carrying out the above responsibilities including: Stopping work when continuing work adversely affects quality or covers up a defect  Prevent the use of equipment or materials that would adversely affect quality or cover up a defect  To direct the removal and replacement of any non-conforming work, equipment, or material by Trinity URD Electric, any  subcontractor, or any supplier.

Suspend work and/or supply of materials by any staff member, subcontractor personnel, or supplier as deemed necessary to assure  quality results.

General Manager signature and date: _________________________________________________________________

COMPETENT PERSON STATEMENT I am the designated General Foreman capable and competent to carry out the responsibilities and authority as stated above.

General Foreman signature and date: _________________________________________________________________

Project Personnel Resumes

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Trinity URD Electric, LLC Quality Management System

D. CONTRACT REVIEW AND SUBMITTALS (Ref. ISO10005 Quality Plan Requirement 5.11.2)

The contract for this project, Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services - #7000168098, has been reviewed, approved, and signed by the General Manager, Project Manager, and the Quality Manager.

Fulfilling customer contract expectations is a primary objective of the Trinity URD Electric Quality System. To ensure that customer expectations will be fulfilled, Trinity URD Electric clearly defines the requirements for each contract before it is approved.

The Project Manager ensures that the information in customer contracts clearly defines customer expectations and that the necessary details are provided to set requirements for construction.

CONTRACT REVIEW AND APPROVAL The General Manager conducts customer contract reviews to ensure that:   

customer requirements and specifications are complete customer requirements and specifications are compatible with the relevant regulations, Trinity URD Electric quality standards, and Quality System requirements Trinity URD Electric has the capability to deliver the completed project in the time allotted

Before construction begins, the General Manager makes sure that all contract requirements are clearly understood, all discrepancies are resolved, and all requirements are agreed upon. Once these requirements are met, the General Manager signs the contract.

SUBMITTALS Lists of documents and records that will be submitted to the customer appear on the Submittal Schedule and Log form. The Submittal Schedule and Log Form exhibit is included in this subsection.

SUBMITTAL SCHEDULE AND LOG The Project Manager identifies submittals that apply to a specific contract and when they should be submitted, including:      

Contract requirement reference (if applicable) Submittal type: Shop drawing, product data, quality inspection and test plan, request for information, or allowances and unit prices Description Due date for submission to customer by Trinity URD Electric Due date for approval by the customer. Due dates may be a number of days after a project plan milestone.

Approval date

SUBMITTAL REVIEW AND APPROVAL The Quality Manager prepares submittals that provide additional details of how Trinity URD Electric plans to carry out quality-related aspects of the customer contract, contract technical specifications, and contract drawings and reporting of quality records to the customer.

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Trinity URD Electric, LLC Quality Management System The Quality Manager lists, schedules, and approves all quality-related submittals that are required by the project including submittals prepared by subcontractors and suppliers. The Quality Manager must review all submittals for compliance with the requirements of the Trinity URD Electric Quality System. The Quality Manager must sign approval of each contract submittal.

Trinity URD Electric extends compliance to contract specifications to all customer approved submittals. All Trinity URD Electric activities comply with customer approved submittals.

SUBMISSION TO CUSTOMER See Submittal Forms exhibits in this subsection for all the forms that will be used to submit submittals on this project.

CUSTOMER APPROVED SUBMITTALS The Project Manager obtains the signature of an authorized customer representative on the submittal form.

Trinity URD Electric extends compliance to contract specifications to customer approved submittals.

Work in the affected area of a pending submittal requirement does not start until the customer approves the submittal.

CONTRACT SUBMITTAL SCHEDULE The Project Manager identifies submittals that apply to a specific contract and when they should be submitted, including:      

Contract requirement reference (if applicable) Submittal type: Shop drawing, product data, quality inspection and test plan, request for information, or allowances and unit prices Description Due date for submission to customer by Trinity URD Electric Due date for approval by the customer. Due dates may be a number of days after a project plan milestone.

Approval date

CONTRACT WARRANTY The Project Manager ensures that customer contracts clearly specify warranty coverage including:   

Scope Starting date Duration

The Project Manager ensures that customer contracts also clearly specify owner responsibility for:    

Restrictions of use Maintenance requirements Exclusions for customer supplied materials or equipment Timely notification of problems

Trinity URD Electric Project Submittal Form Submittal ID#

Project ID

Project Name

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Trinity URD Electric, LLC Quality Management System Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services From: Trinity URD Electric Location:

#7000168098 To:

Type of Submittal: Shop drawing Product data Request for information Completed form or quality record Quality system document

Description of submittal:

Other: List of attachments:

Remarks:

Submittal Prepared by: Trinity URD Electric

Submittal Approved by Trinity URD Electric Quality Manager: Name:

Name: Title: Title: Signature / Date: Signature / Date: customer Disposition: Approved Conditionally approved, resubmission not required (see comments) Disapproved, resubmission required Other: Comments:

customer Representative: Name: Title: Signature / Date:

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Trinity URD Electric Project Submittals Schedule and Log Contract ID #7000168098

Contract Section Activity ID

Contract Name

Preparer

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Technical Specification Reference / Version Date

Type/Description of Submittal

Version /Date

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Date

Ricardo Flores

Required Submittal Date

Date Submitted to customer

Required customer Approval Date

customer Approval Date

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Trinity URD Electric, LLC Quality Management System

E. PROJECT QUALITY SPECIFICATIONS (Ref. ISO10005 Quality Plan Requirement 5.3 continued)

Inspections and tests assess conformance to project quality specifications. Clearly defined specifications are essential for an effective inspection and test plan.

Trinity URD Electric personnel and subcontractors and suppliers are accountable for compliance to standards-based written specifications.

To achieve expectations reliably and consistently, specifications are clearly spelled out, not only for results but also for processes. Specifications apply to materials, work steps, qualified personnel and subcontractors and suppliers, safe work rules, and environmental work conditions.

Standards ensure that results are specified rather than left to discretionary practices.

CONTRACT SPECIFICATIONS Fulfilling customer contract expectations is a primary objective of the Trinity URD Electric Quality System.

To ensure that customer expectations will be fulfilled, Trinity URD Electric clearly defines the requirements for each contract before it is approved.

The Project Manager ensures that the information in customer contracts clearly defines customer expectations and that the necessary details are provided to set requirements for construction.

The Project Manager obtains contract technical specifications from the customer.

For each specific contract, The General Manager or Project Manager identifies supplemental technical specifications on the Project Quality Assurance/Quality Control Plan when they are not otherwise specified by the contract or the approved drawings. General Foremen have jobsite access to contract technical specifications for the construction activities they supervise.

All Trinity URD Electric activities comply with the contract technical specifications.

APPLICABLE BUILDING CODES Local building codes do not apply to this project. The project is not subjected to quality inspections by local regulatory agencies.

TRINITY URD ELECTRIC QUALITY STANDARDS Trinity URD Electric quality standards supplement contract requirements when they are necessary to ensure quality.

The Quality Manager identifies supplemental requirements for Trinity URD Electric Quality standards that apply to a specific project on the Project Quality Assurance/Quality Control Plan.

When Trinity URD Electric quality standards differ from industry standards or product manufacturer instructions, the Quality Manager justifies that the standard reliably achieves quality results and then documents the justification.

All Trinity URD Electric work activities conform to the company quality standards.

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COMPLIANCE WITH INDUSTRY ELECTRICAL STANDARDS Codes that may apply to this project include those listed below.

Reference Standard No.

Reference Standard Title

Mounting height of wall-mounted outlet and switch boxes Grounding of systems

ICC/ANSI A117.1

Accessible and Usable Buildings and Facilities

IEEE 142

Cable tray installation

NEMA VE 2

Recommended Practice for Grounding of Industrial and Commercial Power Systems Cable Tray Installation Guidelines

Location of manual fire alarm stations

NFPA 101

Life Safety Code

Modification of an existing fire alarm system

NFPA 241

Splicing and general conductor installation

NFPA 70

Standard for Safeguarding Construction, Alteration, and Demolition Operations National Electrical Code

Install Control devices and protective devices

NFPA 70

National Electrical Code

Grounding and bonding requirements

NFPA 70

National Electrical Code

Workmanship

NFPA 70

National Electrical Code

System electrical installation

NFPA 70

National Electrical Code

Cables not installed in conduit or wireways

NFPA 70

National Electrical Code

Installation of signal and control circuits

NFPA 70

National Electrical Code

Conduit installation

NFPA 70

National Electrical Code

Warning Sign placement

NFPA 70E

Standard for Electrical Safety in the Workplace

Installation of fire alarm and signaling systems

NFPA 72

National Fire Alarm and Signaling Code

Lightning Protection installation

NFPA 780

Telecommunications pathways

TIA J-STD-607

Telecommunication system grounding and bonding

TIA J-STD-607

Preparation of record drawings including documentation on cables and termination hardware Telecommunication system labeling

TIA/EIA-606

Standard for the Installation of Lightning Protection Systems Commercial Building Grounding (Earthing) and Bonding Requirements for Telecommunications Commercial Building Grounding (Earthing) and Bonding Requirements for Telecommunications Administration Standard for the Telecommunications Infrastructure

Installation of telecommunications cabling and pathway systems Termination of UTP cables

TIA-568-C.1

Telecommunications grounding

TIA-569

Description

TIA/EIA-606

TIA-568-C.1

Administration Standard for the Telecommunications Infrastructure Commercial Building Telecommunications Cabling Standard Commercial Building Telecommunications Cabling Standard Commercial Building Standard for Telecommunications Pathways and Spaces

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Trinity URD Electric, LLC Quality Management System Installation of equipment support frames

TIA-569

Underground fiber optic cabling installation

TIA-590

Installation of control panel

UL 864

Commercial Building Standard for Telecommunications Pathways and Spaces Standard for Physical Location and Protection of Below Ground Fiber Optic Cable Plant Standard for Control Units and Accessories for Fire Alarm Systems

APPLICATION OF MULTIPLE SOURCES OF SPECIFICATIONS Should multiple sources of specifications apply to a work task, the higher level of specification applies.

When there are equal levels of specifications that conflict, the specifications are applied in this order:         

Submittals approved by the customer Contract technical specifications Contract drawings Government regulations that exceed requirements of items below Trinity URD Electric quality specifications, including subcontract specifications Trinity URD Electric Corporate Quality Manual Product installation instructions Industry standards Generally accepted practices

Should multiple sources of conflicting specifications apply to a project, the Quality Manager defines the standards that apply to the specific project on the Project Quality Assurance/Quality Control Plan.

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F. DESIGN CONTROLS

(Ref. ISO10005 Quality Plan Requirement 5.11)

Design work is not within the scope of this project. Design controls do not apply to this project.

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G. SUBCONTRACTOR AND SUPPLIER PURCHASING (Ref. ISO10005 Quality Plan Requirement 5.8.1, 5.8.2, 5.8.3, 5.12)

Outside organizations will be used to provide products, materials and/or services. Key outside organizations that will be used on this project are listed on the Source of Supply form. A Source of Supply form exhibit is included in this subsection.

The qualifications of listed suppliers have been verified.

QUALIFICATION OF SUBCONTRACTORS AND SUPPLIERS The Quality Manager qualifies outside organization and company work department capabilities to ensure that they are capable of completely carrying out their assigned quality responsibilities before approving and signing the contract, purchase order, or work order.

Subcontractors and suppliers must meet all Quality System requirements by either 1) working under the Trinity URD Electric Quality System or 2) operating their own quality program if it meets Trinity URD Electric Quality System requirements.

The Quality Manager defines quality-related credentials for each project work task that affects quality including required:             

Organization and personnel licenses Personnel training Organization and personnel certifications Organization and personnel experience Senior person designated as Quality Manager Knowledge of Company quality standards Demonstrated capability to complete work to Company quality standards Demonstrated skills, knowledge, and experience Effective self-inspection process Access to codes, standards and product instructions Equipment availability Production capacity Demonstrated results

For critical components, the Quality Manager determines if a source quality inspection is necessary to validate supplier quality and delivery capabilities.

When the qualification assessment identifies minor nonconformances to the subcontract requirements, the Quality Manager may approve a provisional subcontract. The provisional subcontract supplements the subcontract with requirements for actions that address correction of the nonconformances. All nonconformances must be corrected before work in the affected area begins.

PURCHASE ORDER APPROVAL The Project Manager ensures that contracts and purchase orders are issued only to qualified outside organizations. The Project Manager must review, approve, and sign each purchase order.

The outside organization must agree to the purchase order terms and specifications, and then sign the contract or purchase order.

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QUALIFICATION OF TESTING LABORATORIES Independent laboratories performing tests or quality inspections have additional requirements for certification by a nationally recognized testing accreditation organization as appropriate for the scope of the inspection or test:      

NRTL: A nationally recognized testing laboratory according to 29 CFR 1910.7.

NVLAP: A testing agency accredited according to NIST's National Voluntary Laboratory Accreditation Program.

The American Association of State Highway and Transportation Officials (AASHTO) International Accreditation Services, Inc. (IAS) U. S. Army Corps of Engineers Materials Testing Center (MTC) American Association for Laboratory Accreditation (A2LA) program

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Trinity URD Electric Project Subcontractor and Supplier List Project ID #7000168098

Work Tasks

Project Name

Preparer

Date

Quality Control Method (Not Applicable/ Subcontractor and Supplier QC/ Trinity URD Electric QC)

Remarks

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Subcontractor and Supplier Name

Description of Services

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Trinity URD Electric, LLC Quality Management System

H. CONTROL OF CUSTOMER-SUPPLIED PRODUCT (Ref. ISO10005 Quality Plan Requirement 5.15)

Care will be exercised for customer property used by or under Trinity URD Electric control. Trinity URD Electric will identify, inspect, verify, control, and protect customer property with the procedures that apply to company purchased materials. If any customer property is lost, damage, or otherwise found to be unsuitable for use Trinity URD Electric will report this to the customer. customer supplied equipment, products and materials will be received, identified, inspected, protected, used, traced, and nonconformances controlled using policies and procedures that Trinity URD Electric uses for products and materials it produces and purchases. customer supplied product will be identified and controlled as specified in the “Product Identification and Traceability” section of this Quality Assurance/Quality Control Plan. customer supplied products will be verified to meet specified requirements as specified in the “Inspection and Testing” section of this Quality Assurance/Quality Control Plan.

Nonconforming customer supplied product will the controlled as specified in the “Control of Nonconforming Product” section of this Quality Assurance/Quality Control Plan.

When customer-supplied materials are lost, damaged, or otherwise found unsuitable for use, the General Foreman reports such findings to the customer.

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I. PRODUCT IDENTIFICATION AND TRACEABILITY (Ref. ISO10005 Quality Plan Requirement 5.14)

Product and materials are controlled to assure the use of only correct and acceptable items. Controls include identification of the inspection status. Materials that require lot control traceability and the method of traceability are listed on the Controlled Materials form included as an exhibit in this subsection.

IDENTIFICATION OF LOT CONTROLLED MATERIALS The Quality Manager determines types of project materials that require quality controls.

For each type of quality-controlled material, the Quality Manager determines lot control traceability requirements, if any, and specifies the means of lot identification. Identification methods may include physical labels, tags, markings and/or attached certification documents.

When lot-controlled materials are received, the General Foreman verifies that materials have the specified lot identifications.

The General Foreman maintains lot identification at all production phases from receipt, through production, installation, or assembly, to final completion. Acceptable methods for preserving lot identification include physically preserving observable lot identifications, recording the lot identification on a work task quality inspection form or other work record, or collecting the physical lot identifier as a record along with supplemented with location.

If lot-controlled materials are without lot identification, the General Foreman deems the materials as nonconforming and segregates them and/or clearly marks them to prevent inadvertent use. The General Foreman treats the material according to the company policy for nonconformances. Only the Quality Manager can re-identify or re-certify the materials.

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Trinity URD Electric Controlled Materials Form Contract ID

Contract Name

Preparer

Date

Lot Traceability Requirements

Method for identification of Approved Inspection Status

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

#7000168098

Contract Section/ Activity ID

Material

Intended Use (If description is necessary)

Trinity URD Electric[Suffix] Material Inspection and Receiving Report Contract ID #7000168098

Item No.

Contract Name

Purchase Order No.

Supplier

Bill of Lading No.

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Stock/Part No.

Description

Quantity Received

Condition

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Marking

Accept

Conditional Use

Reject

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Trinity URD Electric, LLC Quality Management System

Receiving Quality Control ACCEPTANCE Listed items have been accepted by me or under my supervision Conform to contract specifications EXCEPT as noted herein or on supporting documents.

Received in apparent good condition EXCEPT as noted Signature of authorized person and date: _________________________________________________________________ EXCEPTIONS:

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J. PROCESS CONTROLS

(Ref. ISO10005 Quality Plan Requirement 5.13, 5.16) The construction process plan defines how project work is to be done and approved for the overall project. The construction process plan is communicated to all key personnel, subcontractors and suppliers in a startup meeting. As the project proceeds, work task plans provide additional details of how each individual work task is carried out. Work tasks planning meetings are used to communicate expectations of the work task plan to key personnel responsible for carrying out the work task.

Project phases of work and work tasks subject to process control procedures are listed on the Quality Controlled Work Tasks form. The form is included as an exhibit in this subsection.

Process controls include inspection controls which are described in the subsection of this Quality Assurance/Quality Control Plan.

Process controls include the control of nonconforming items is described in subsection of this Quality Assurance/Quality Control Plan.

LISTING OF QUALITY CONTROLLED CONSTRUCTION WORK TASKS (Ref. ISO10005 Quality Plan Requirement 5.10.c) Each work task is subject to a series of job-ready, work in process, and completion inspections. A project work tasks Quality Control work task List is included as an exhibit in this subsection.

The Quality Manager identifies each phase of construction work task that requires separate quality controls. Each work task triggers a set of requirements for quality control inspections before, during and after work tasks.

WORK TASK PROCESS CONTROLS WORK PROCESS SPECIFICATIONS The Quality Manager ensures that work processes are controlled to ensure that the specified requirements are met. When appropriate, the Quality Manager will specify project quality standards for work processes that may include:     

References to documented procedures such as manufacturer’s installation instructions Procedures for carrying out process steps Methods to monitor and control processes and characteristics Acceptability criteria for workmanship Tools, techniques and methods to be used to achieve the specified requirements.

WORK TASK READY CONTROLS Work on a work task starts only when conditions do not adversely impact quality, comply with government regulations, contract technical specifications, industry standards, or product installation instructions.

The Quality Manager identifies supplemental start-work requirements that apply to a specific project when they are necessary to assure quality results.

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WORK TASK WORK IN PROCESS CONTROLS Work is conducted only when conditions do not adversely impact quality; comply with government regulations, contract technical specifications, industry standards, or product installation instructions.

The Quality Manager identifies supplemental work in process requirements that apply to a specific project when they are necessary to assure quality results.

CONTROLLED USE OF MATERIALS Trinity URD Electric construction activities conform to manufacturers’ product use and installation instructions that apply to the construction process.

When installing a product, the General Foreman has access to all applicable product installation instructions.

PROTECTION OF COMPLETED WORK CONTROLS Trinity URD Electric will preserve and protect work in process, completed work, component parts, materials, and when applicable, delivery to the destination to maintain so that compliance with project requirements and standards. This includes handling, storage, protection from natural elements, and reducing risks of damage.

Completed work is protected from damage as specified by government regulations, contract technical specifications, industry standards, or product installation instructions.

The Quality Manager identifies supplemental protection requirements that apply to a specific project when they are necessary to assure quality results.

PRESERVATION AND PROTECTION OF MATERIALS AND COMPLETED WORK Trinity URD Electric will preserve and protect work in process, completed work, component parts, materials, and when applicable, delivery to the destination to maintain so that compliance with project requirements and standards. This includes handling, storage, protection from natural elements, and reducing risks of damage.

Completed work is protected from damage as specified by government regulations, contract technical specifications, industry standards, or product installation instructions.

The Quality Manager identifies supplemental protection requirements that apply to a specific project when they are necessary to assure quality results.

PROCESS CONTROL COORDINATION AND COMMUNICATION PROJECT STARTUP MEETING Prior to the commencement of work, the Project Manager holds a meeting to discuss and coordinate how project work will be performed and controlled. Key personnel from Trinity URD Electric, subcontractors and suppliers meet to review expectations for project quality results as well as quality assurance and quality control policies and procedures including: 

Key requirements of the project

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Trinity URD Electric, LLC Quality Management System      

Required quality inspections and tests The project submittal schedule Quality policies and heightened awareness of critical quality requirements Project organization chart and job responsibilities Methods of communication and contact information Location of project documents and records

WEEKLY MEETINGS The General Foreman conducts a meeting with key company, subcontractor and supplier personnel responsible for carrying out, supervising, or inspecting the work, and interested customer representatives.

The meeting is held on a nominal weekly schedule. During the meeting, the General Foreman facilitates coordination among the participants, communication among the participants, and reinforces heightened awareness for critical requirements.

The General Foreman maintains a record of the meeting event on the Daily Quality Control Report.

WORK TASK REQUIREMENTS REVIEW In preparation for the start of an upcoming work task, the General Foreman reviews an integrated and coordinated set of documents that collectively define quality requirements for the work task including:              

Objectives and acceptance criteria of the work task Quality standards that apply to the work task Work instructions, process steps, and product installation instructions that apply to the work task Shop drawings Submittals Tools and equipment necessary to perform the work License, certification, or other qualification requirements of personnel assigned to work Required records of the process and resulting product The subcontractor contracted to perform the work, if applicable customer contract requirements Required quality inspections and tests Method for clearly marking nonconformances to prevent inadvertent use Location of quality system records and documents Personnel training

WORK TASK PREPATORY MEETING Prior to the start of a work task, the General Foreman conducts a meeting with key company, subcontractor personnel responsible for carrying out, supervising, or inspecting the work, and interested customer representatives.

During the meeting, the General Foreman communicates the work task quality requirements and reinforces heightened awareness for critical requirements. Topics for a work task quality plan meeting include:      

Conflicts that need resolution Required quality documents and a verification of availability to personnel carrying out, supervising, or inspecting the work task Record keeping requirements and the availability of necessary forms Review methods and sequences of installation Special details and conditions Standards of workmanship

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Trinity URD Electric, LLC Quality Management System   

Heightened awareness of critical quality requirements Quality risks Work tasks quality inspection form

Trinity URD Electric Quality Controlled Work Task List Project ID

Project Name

#7000168098

Preparer

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Project Work Tasks / Contract Section

Quality Controlled work task

Method for identification of Approved Inspection Status

Trinity URD Electric Work Task Quality Assurance/Quality Control Plan Project ID

#7000168098

Project Name

Preparer

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

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Date

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Trinity URD Electric, LLC Quality Management System Work Task:

Performing Department/Crew/Subcontractor and Supplier:

Licensing / certification / qualification requirements of personnel or performing organization:

Work Task acceptance criteria:

Reference documents (contract specifications, contract drawings, submittals, quality standards, work instructions, product installation instructions)

ID #

Title or Description

Version / Issue Date

Required Inspections, process controls, and Tests

ID #

Inspection Protocol / Test Points

Acceptance Criteria

Required records of work task process and completion

Trinity URD Electric Project Startup Meeting Form Project ID

#7000168098

Participant Name

Project Name

Meeting Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Participant Signature

Company

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Agenda items as appropriate: Key requirements of the  project The project process plan  Required quality  inspections and tests (section 3.3) and the project quality inspection and test plan when required The project submittal  schedule

Copyright

Trinity URD Electric, LLC Quality Management System 







Safety policies, emergency response plans, and heightened awareness of health and safety risks Quality policies and heightened awareness of critical quality requirements Job responsibilities, methods of communication, and contact information Location of project documents and records

Meeting completed per Quality System Requirements.

Signature and Date of Project Manager: _______________________________________________

Trinity URD Electric Work Task Quality Control Planning Meeting Form Project Name

#7000168098

Participant Name

Project ID

Meeting Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services



Participant Signature

Company

       

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Agenda items as appropriate: Review methods and sequences of installation Special details and conditions Standards of workmanship, Heightened awareness of critical quality requirements Quality risks Safety requirements, Health and safety risks Testing and quality control requirements Job organization

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Trinity URD Electric, LLC Quality Management System

Meeting completed per Quality System Requirements.

Signature and Date of General Foreman: _______________________________________________

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Trinity URD Electric, LLC Quality Management System

K. REQUIRED INSPECTIONS FOR QUALITY CONTROLLED WORK TASKS (Ref. ISO10005 Quality Plan Requirement 5.18)

The Quality Manager identifies each Task that is a phase of construction that requires separate quality controls to assure and control quality results. Each Task triggers as set of requirements for quality control inspections before, during and after work tasks.

A series of inspections will be performed on each work task including    

Material inspections Work task Job-ready inspections Daily work in process inspections Work task Completion inspections

Results of inspections and tests will be recorded as follows:  

Task inspection results will be recorded on the Task Inspection Form Daily inspections of work in process will be recorded on the Daily Quality Control Report

Form exhibits are included as an exhibit in this section.

PREPARATORY SITE INSPECTION The General Foreman performs a quality inspection prior to starting work and:     

Assesses completion of required prior work Verifies field measurements Assures availability and receiving quality inspection status of required materials Identifies any nonconformances to the requirements for the task to begin Identifies potential problems

MATERIAL QUALITY INSPECTIONS Material quality inspections and tests ensure that purchased materials meet purchase contract quantity and quality requirements.

TASK-READY INSPECTIONS For each work task, the General Foreman or a qualified inspector performs job-ready quality inspections to ensure that work activities begin only when they should begin. Job-ready quality inspections verify that conditions conform to the project quality requirements.

WORK IN PROCESS QUALITY INSPECTIONS For each work task, the General Foreman or a qualified inspector performs an initial work in process inspection when the first representative portion of a work activity is completed.

The General Foreman or a qualified inspector performs ongoing work in process quality inspections to ensure that work activities continue to conform to project quality requirements.

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TASK COMPLETION QUALITY INSPECTIONS For each work task, the Quality Manager or a qualified inspector inspects the completion of each work task to verify that work conforms to project quality requirements.

Completion quality inspections are performed for each work task. Completion quality inspections are conducted before starting other work activities that may interfere with an inspection.

Any outstanding punch items remaining after the work task completion inspection is deemed a nonconformance.

HOLD POINTS FOR INDEPENDENT INSPECTIONS The General Foreman stops work when reaching a hold point specified on the inspection and test plan.

The General Foreman ensures that work proceeds only with customer approval.

INSPECTION STATUS OF CONSTRUCTION WORK TASKS The method for identifying the inspection and test status for each quality-controlled material and qualitycontrolled work tasks are listed on the Quality Controlled Work Tasks Form and the Quality Controlled Materials Form, each of which is included as an exhibit in this subsection.

The status of each quality control inspection or test is clearly marked by tape, tag, or other easily observable signal to ensure that only items that pass quality inspections is accepted.

For each quality-controlled work task, the Quality Manager determines the appropriate method of identification to show inspection and test status.

For each quality-controlled material, the Quality Manager determines the appropriate method for identifying quality inspection and test status.

DAILY QUALITY CONTROL REPORT

The General Foreman records a summary of daily work activities. The report will include:         

Schedule Activities Completed General description of work activities in progress.

Problems encountered, actions taken, problems, and delays Meetings held, participants, and decisions made Subcontractor and Supplier and Company Crews on site Visitors and purpose General Remarks Improvement Ideas Weather conditions

Trinity URD Electric Daily Production Report Project ID #7000168098

Project Name

Preparer*/Date

Installation, Termination and

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Trinity URD Electric, LLC Quality Management System * On behalf of the contractor, I certify that this report is complete and correct and equipment and material used, and work performed during this reporting period is in compliance with the contract drawings and specifications to the best of my knowledge except as noted in this report.

Description Job-ready and WIP Inspections (Active work tasks)

Work Tasks Completion Inspections Sampling/Tests Performed Nonconformance Reports Problems encountered, actions taken, problems, and delays On Site Subcontractors and Suppliers, Company Crews, and Visitors Meetings held and decisions made

General Remarks and improvement ideas Weather conditions

Temperature: Low: _____ F High: ______F Precipitation:  No  Yes, type and amount: ______________

Trinity URD Electric Work Task Inspection Form Work Task: Project: Id# #7000168098

Location/Area:

Project Name: Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services Reference drawing version #:

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Subcontractor and Supplier Company ID/Name:

Crew ID/Name

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Trinity URD Electric, LLC Quality Management System Compliance Verification

Compliance with initial job-ready requirements Compliance with material inspection and tests Compliance with work in process first article inspection requirements Compliance with work in process inspection requirements Compliance with work task completion inspection requirements Compliance with inspection and test plan

Heightened Awareness Checkpoints [Insert items identified at project startup and preparatory meetings]

Production Notes:

Reported Nonconformances:

Verification of Work Task Completion (sign and date) Subcontractor and Supplier Sign and date*: Work task verified complete to specifications (sign and date) Project General Foreman Sign and date*: Work task verified complete to specifications (sign and date) Project General Foreman score subcontractor/crew performance and feedback notes

Quality: 5 4 3 2 1 Safety: 5 4 3 2 1 Delivery: 5 4 3 2 1

Quality Manager Sign and date*:

Work task verified complete to specifications (sign and date) Quality Manager score quality performance and Quality: 5 4 3 2 1 feedback notes * On behalf of the contractor, I certify that this report is complete and correct, and equipment and material used, and work performed during this reporting period is in compliance with the contract drawings and specifications to the best of my knowledge except as noted in this report.

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L. REQUIRED TESTS

(Ref. ISO10005 Quality Plan Requirement 5.18) The Quality Manager ensures that quality tests that apply to a specific project are clearly identified. Tests for a project include:  

customer required quality tests as specified by the contract, contract technical specifications, contract drawings, and approved submittals.

Additional quality tests necessary to assure quality results.

INSPECTION AND TESTING ELECTRICAL STANDARDS Inspection and testing standards that may apply to this project include those listed below.

Description Combustible gas detector preliminary and acceptance testing Intercommunication system intelligibility test Direct-current high-potential test for conductors Ground rod resistance to ground

Reference Standard No.

Reference Standard Title

ANSI/ISA 12.13.01 ASA S3.2 IEEE 400.2 IEEE 81

Visual and mechanical inspections and NETA ATS electrical tests Preliminary and acceptance testing NFPA 72 Fiber optic cables power budget and bandwidth Optical time domain reflectometer tests Telecommunications cabling inspection, verification, and performance tests Optical fiber end-to-end attenuation tests

TIA-455-78-B

Performance Requirements for Combustible Gas Detectors Method for Measuring the Intelligibility of Speech Over Communication Systems Guide for Field Testing of Shielded Power Cable Systems Using Very Low Frequency (VLF) Guide for Measuring Earth Resistivity, Ground Impedance, and Earth Surface Potentials of a Ground System Standard for Acceptance Testing Specifications for Electrical Power Equipment and Systems National Fire Alarm and Signaling Code FOTP-78 Optical Fibres - Part 1-40: Measurement Methods and Test Procedures – Attenuation FOTP-78 Optical Fibres - Part 1-40: Measurement Methods and Test Procedures - Attenuation Commercial Building Telecommunications Cabling Standard

TIA-455-78-B TIA-568-C.1

TIA-568-C.3

Optical Fiber Cabling Components Standard

INSPECTION AND TEST REGISTER (Ref. ISO10005 Quality Plan Requirement 5.10)

The Quality Inspection and Test Plan form lists inspections and tests (other than work task inspections) that will be performed on this project.

The Quality Manager prepares quality inspection and test plans for a project that identifies:    

Each required quality inspection and/or test Inspection and test specifications for each required quality inspection or test Hold points for customer quality inspection Specification requirements for each quality inspection and test

Results of inspections and tests will be recorded on the Inspection and Test Form.

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Trinity URD Electric, LLC Quality Management System The completion of the inspection or test will be recorded on the Inspection and Test Register form.

Form exhibits are included as an exhibit in this subsection.

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Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Quality Inspection and Test Plan Project ID

Project Name

CONTRACTOR

#7000168098

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Trinity URD Electric

SPECIFICATION SECTION AND PARAGRAPH NUMBER

SCHEDULE ACTIVITY ID

INSPECTION/TEST REQUIRED

ACCREDITED/ APPROVED LAB YES /NO

SAMPLED BY

INSPECTED/ TESTED BY

LOCATION OF TEST ON/OFF SITE/SITE

DATE COMPLETED

DATE FORWARDED TO CUSTOMER

REMARKS

Trinity URD Electric Inspection and Test Report Inspection Report ID #

Project ID

Project Name

Preparer Signature

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Date

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Trinity URD Electric, LLC Quality Management System #7000168098 Work Activity:

Installation, Termination and Rehabilitation Services for Underground Residential

Ref#

Item inspected and/or tested:

Specification reference documents (titles or description with version/date)

Inspection/Test Record (additional items on next page)

Inspection/ Test/ ID #

Inspection/Test Points/Location

Acceptance Criteria / Ref#

Test Result, Nonconformance

Non-conformance Disposition rework/reject/Nonconformance Report

Corrections Made / Final Acceptance Initial Date

Acceptance of completed work activity (sign and date)

Inspector/Tester

Subcontractor and Supplier/Supplier

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General Foreman

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M. CONTROL OF INSPECTION, MEASURING, AND TEST EQUIPMENT (Ref. ISO10005 Quality Plan Requirement 5.8.4, 5.11)

Inspection, measuring, and test equipment that will be controlled, calibrated, and maintained is listed on the Test Equipment Calibration Plan and Log included as an exhibit in this subsection.

The Quality Manager evaluates the project requirements and determines if there are measuring devices that require controls to assure quality results.

For each type of device, the Quality Manager identifies:   

Restrictions for selection Limitations on use.

Calibration requirements including the frequency of calibration. All calibrations must be traceable to national measurement standards.

When a measurement device is found not to conform to operating tolerances, the Quality Manager validates the accuracy of previous measurements.

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Trinity URD Electric Test Equipment Calibration Plan and Log Project ID #7000168098

Type of measuring device

Project Name

Preparer

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Calibration Type and Frequency

Measuring Device ID

Calibrated By/ Calibration Date

Calibration certificate #

Next Calibration Due Date Project Start

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N. INSPECTION AND TEST STATUS (Ref. ISO10005 Quality Plan Requirement 5.12)

The method for identifying the inspection and test status for each quality-controlled material and qualitycontrolled work tasks are listed on the Quality Controlled Work Tasks Form and the Quality Controlled Materials Form, each of which is included as an exhibit in this subsection.

The status of each quality control inspection or test is clearly marked by tape, tag, or other easily observable signal to ensure that only items that pass quality inspections is accepted.

For each quality-controlled work task, the Quality Manager determines the appropriate method of identification to show inspection and test status.

For each quality-controlled material, the Quality Manager determines the appropriate method for identifying quality inspection and test status.

INSPECTION AND TEST STATUS OF QUALITY CONTROLLED MATERIALS The Quality Manager determines types of project materials that require quality controls.

For each type of quality-controlled material, the Quality Manager determines lot control traceability requirements, if any, and specifies the means of lot identification. Identification methods may include physical labels, tags, markings and/or attached certification documents.

When lot-controlled materials are received, the General Foreman verifies that materials have the specified lot identifications.

The General Foreman maintains lot identification at all production phases from receipt, through production, installation, or assembly, to final completion. Acceptable methods for preserving lot identification include physically preserving observable lot identifications, recording the lot identification on a work task quality inspection form or other work record, or collecting the physical lot identifier as a record along with supplemented with location.

If lot-controlled materials are without lot identification, the General Foreman deems the materials as nonconforming and segregates them and/or clearly marks them to prevent inadvertent use. The General Foreman treats the material according to the company policy for nonconformances. Only the Quality Manager can re-identify or re-certify the materials.

INSPECTION AND TEST STATUS OF PRODUCTION WORK TASKS The Quality Manager identifies each phase of construction work task that requires separate quality controls. Each work task triggers a set of requirements for quality control inspections before, during and after work tasks.

INSPECTION AND TEST STATUS The status of each quality control inspection or test is clearly marked by tape, tag, or other easily observable signal to ensure that only items that pass quality inspections is accepted.

For each quality-controlled work task, the Quality Manager determines the appropriate method of identification to show inspection and test status.

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Trinity URD Electric, LLC Quality Management System For each quality-controlled material, the Quality Manager determines the appropriate method for identifying quality inspection and test status.

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Trinity URD Electric Controlled Materials Form Contract ID #7000168098

Contract Section/ Activity ID

Contract Name

Preparer

Date

Lot Traceability Requirements

Method for identification of Approved Inspection Status

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Material

Intended Use (If description is necessary)

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O. CONTROL OF NONCONFORMANCES (Ref. ISO10005 Quality Plan Requirement 5.17)

Should a nonconformance be identified by an inspection, a systematic method will be used to control the item, correct it, and ensure that project quality is not adversely impacted by the event.

Nonconformances and their resolution are recorded on a Nonconformance Report form. A

MARKING OF NONCONFORMANCES AND OBSERVATIONS When the Quality Manager, General Foreman, inspector, or customer identifies a nonconformance or an observation, the item is quickly and clearly marked by tape, tag, or other easily observable signal to prevent inadvertent cover-up.

CONTROL THE CONTINUATION OF WORK After the item is marked, the General Foreman determines if work can continue in the affected area: CONTINUE WORK: When continuing work does not adversely affect quality or hide the defect, work may continue in the affected area while the disposition of the item is resolved. The General Foreman may place limitations on the continuation of work.

STOP WORK ORDER: When continuing work can adversely affect quality or hide the defect, work must stop in the affected area until the disposition of the item resolved. The General Foreman identifies the limits of the affected area. The General Foreman quickly and clearly identifies the boundaries of the stop work area.

RECORDING OF NONCONFORMANCES If nonconformances or observed items exist by the work task completion inspection, the General Foreman or inspector records the nonconformances on a nonconformance report.

The General Foreman sends the nonconformance report to the Quality Manager.

QUALITY MANAGER DISPOSITION OF NONCONFORMANCE REPORTS When the Quality Manager receives a Nonconformance Report, he or she assesses the affect the reported nonconformance has on form, fit, and function. The Quality Manager may assign a disposition of either: REPLACE: The nonconformance can be brought into conformance with the original specification requirements by replacing the nonconforming item with a conforming item.

REPAIR: The nonconformance can be brought into conformance with the original requirements through completion of required repair operations.

REWORK: The nonconformance can be made acceptable for its intended use, even though it is not restored to a condition that meets all specification requirements. The Quality Manager may specify standards that apply to the completion of rework. Rework nonconformances must be approved by the customer.

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Trinity URD Electric, LLC Quality Management System USE AS-IS: When the nonconforming item is satisfactory for its intended use. Any use as-is items that do not meet all specification requirements must be approved by the customer.

Trinity URD Electric Nonconformance Report Nonconformance Report Control ID

Project ID

Project Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

#7000168098

Preparer Signature/ Submit Date

Quality Manager Signature / Disposition Date

Description of the requirement or specification Description of the nonconformance, location, affected area, and marking Replace

Repair

Rework

Use As-is

Disposition Approval of disposition required by customer representative? Yes

No

customer approval signature /date: ___________________________________

Corrective Actions Corrective actions completed Name/Date: _________________________ customer acceptance of corrective actions required? Yes No Name/Date: _________________________

Preventive Actions

Preventive actions completed Name/Date: _________________________

Trinity URD Electric Nonconformance Report Control Log Project ID #7000168098

Nonconformance

Project Name

Preparer

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Description of

Report Date

Disposition

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Corrective Action

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Nonconformance

Decision Date

Completion Initial

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Date

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P. CORRECTIVE AND PREVENTIVE ACTION (Ref. ISO10005 Quality Plan Requirement 5.17)

When confronted with a nonconformance Trinity URD Electric makes corrective actions to assure the nonconformance does not adversely impact project quality. Trinity URD Electric also makes preventive actions to prevent future occurrences.

CORRECTIVE ACTIONS When a nonconformance is found, the General Foreman ensures that:  

Previously completed work is reinspected for similar nonconformances Corrective actions are taken to avert future occurrences

The Quality Manager identifies requirements for corrective actions with respect to frequency, severity, and detectability of quality nonconformances items found during and after completion of work activities.

When a solution requires changes to Trinity URD Electric quality standards, the Quality Manager makes modifications as necessary by making changes to:     

Material specifications Personnel qualifications Subcontractor and Supplier qualifications Company standards Inspection processes

CORRECTIVE ACTION TRAINING The General Foreman initiates corrective action training to address quality nonconformances. Personnel and subcontractors and suppliers performing or inspecting work participate in the training.

Heightened awareness during quality inspections verifies and documents compliance with the corrective action improvement items. A qualified General Foreman inspects corrective actions during regular quality inspections and records observations on the quality inspection form.

The General Foreman notifies affected subcontractors and suppliers of selected preventive action training requirements.

The General Foreman evaluates the effectiveness of the improvements. The Quality Manager reviews improvement results recorded on quality inspection records and monthly field reviews. When the Quality Manager determines that the improvement actions are effective, the item is no longer treated as a preventive action.

PREVENTIVE ACTIONS Fixing problems found during quality inspections is not enough. Systematic prevention of recurrences is essential for improving quality.

Trinity URD Electric makes changes to solve the problem. Solutions may involve a combination of enhanced process controls, training, upgrade personnel qualifications, improved processes, or use of higher-grade materials.

Follow-up ensures that a problem is completely resolved. If problems remain, the process is repeated.

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IDENTIFICATION OF PREVENTIVE ACTIONS The Quality Manager identifies preventive action improvement priorities with respect to frequency, severity, and detectability of quality correction items found during and after completion of work activities.

The Quality Manager also reviews company quality performance and customer feedback.

More specifically, the Quality Manager assesses:       

customer corrective items General Foreman quality inspection results Code official inspection results Post-construction service Management field reviews Annual system review customer satisfaction surveys

The Quality Manager documents quality items requiring preventive action improvement.

The Quality Manager leads the company in finding solutions to address the causes of problems.

When a solution requires changes to Trinity URD Electric quality standards, the Quality Manager makes modifications as necessary by making changes to:     

Material specifications Personnel qualifications Subcontractor and Supplier qualifications Company standards Inspection processes

PREVENTIVE ACTION TRAINING The Quality Manager initiates preventive action training to address quality improvement items. Personnel and subcontractors and suppliers performing or inspecting work participate in the training.

Heightened awareness during quality inspections verifies and documents compliance with the preventive action improvement items. A qualified General Foreman inspects hotspots during regular quality inspections and records observations on the quality inspection form.

The Quality Manager notifies affected subcontractors and suppliers of selected preventive action training requirements.

The Quality Manager evaluates the effectiveness of the improvements. The Quality Manager reviews improvement results recorded on quality inspection records and monthly field reviews. When the Quality Manager determines that the improvement actions are effective, the item is no longer treated as a preventive action.

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Q. CONTROL OF QUALITY RECORDS AND DOCUMENTS (Ref. ISO10005 Quality Plan Requirements 5.6 and 5.7)

On this project, Trinity URD Electric will keep specific documents and records of quality activities that occur throughout the duration of the project.

Project quality records will be stored in the project field office. As a backup, copies of records will be held offsite. The exact location will be determined at quality coordination meeting.

The Trinity URD Electric Corporate Quality Manual referenced in this quality plan is included as an appendix to this plan.

A Record of current version of project documents is listed on the Document Control Form included as an exhibit in this subsection. When new version approved, the Quality Manager updates the Project Document Control form.

A Record of records is listed on the Project Records Control Form included as an exhibit in this subsection.

DOCUMENT CONTROLS The Quality Manager controls documents related to the Trinity URD Electric Quality System including:      

Quality System Manual Quality System Procedures Project Management Procedures (including interface and coordination with customers and regulatory agencies with jurisdiction over jobsites) Government regulations Industry standards Procurement specifications

The Quality Manager ensures that records of the distribution of Quality System documents are kept. When new versions are distributed, obsolete versions are destroyed or controlled to prevent inadvertent use.

The Project Manager controls documents related to specific customer contracts including:  customer contracts  Contract technical specifications  Contract drawings  Shop drawing submittals and approvals  Product data submittals and approvals  Allowances and unit price submittals and approvals  Requests for information and customer responses  Subcontracts  Inspection and test plans The Quality Manager ensures that records of the distribution of project documents are kept. When new versions are distributed, obsolete versions are destroyed or controlled to prevent inadvertent use.

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Trinity URD Electric, LLC Quality Management System The Quality Manager identifies the quality records that will be maintained during the planning and execution of the project. Considerations include:         

Contract requirements for maintaining records The size of the project Types of activities The complexity of processes and their interactions The competence of personnel The duration of the project The need to demonstrate completion of work The need to demonstrate due diligence for quality system related activities Balancing the cost and benefits of maintaining the record

DOCUMENT CONTROL PROCEDURE Procedure: 1. The Responsible Person reviews and approves all controlled documents prior to release and is responsible for future control of the document. The Responsible Person records the title of the document, approval date, name, job position, and the method of document control: either ‘hard copy’ or ‘computer file’. A record is maintained on the Project Document Control Form contained in this procedure.

2. When controlled documents are revised, the Responsible Person records the title of the document, the version, and date. Each subsequent document version cancels the previous versions of the document. The status of any controlled document can be verified by the Responsible Person.

3. The Responsible Person ensures that current issues of all documents are readily available at locations where activities essential to the effective functioning of the quality system are performed.

4. For distribution of controlled documents stored on computer media: 5.

6.

7.

Computerized records of controlled documents are backed up daily. Retrieval of backups can recover all controlled documents in effect as of any selected day.

Controlled documents stored on computer media are marked “Uncontrolled Copy When Printed” as the Responsible Person deems practical.

For the distribution of hard copies of controlled documents: -

8.

9.

The Responsible Person designates one or more directory folders where all files in the folder are designated as either approved documents, current versions or controlled documents.

Access to change or delete the files is restricted to the Responsible Person by password.

The Responsible Person removes obsolete versions of controlled documents from the directory folder.

Only the Quality Manager is authorized to copy controlled documents.

When the Quality Manager distributes copies of controlled documents, the following record is made of the document: the version date, to which person it was distributed, and the document’s location.

Uncontrolled copies are marked “Uncontrolled Copy” When a controlled document is superseded: -

The first page of superseded documents is destroyed or marked “VOID”. The superseded document is removed from areas where quality inspection, test, or work is in progress.

The superseded document is replaced with a currently approved version of the document

10. Quality documents are stored in their original condition, in a suitable environment to prevent damage, deterioration and loss. Quality Records are readily retrievable for review upon request.

Access to Quality system documents is not limited but is subject to normal building security.

11. Quality documents are stored for a period of seven years to demonstrate conformance to specified

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Trinity URD Electric, LLC Quality Management System requirements and the effective operation of the quality system. No quality system document is destroyed without written approval of the Quality Manager.

PROJECT DOCUMENT AND RECORD CONTROL PROCEDURE Procedure: 1. Project records completed by the person responsible for completing them, quality records are collected and filed. Any qualified person in the location identified on section 5.6 of the Project Quality Assurance/Quality Control Plan may file the records.

2. Quality Records are stored in their original condition, in a suitable environment to prevent damage, deterioration, and loss. Quality Records are readily retrievable for review upon request. Access to Quality Records is not limited but is subject to normal building security.

3. Quality Records are stored for a period of seven years to demonstrate conformance to specified requirements and the effective operation of the quality system. No quality record is destroyed without written approval of the Quality Manager.

4. Quality records are kept primarily as hard copy. When quality records are kept on a computer storage device, ability to enter information is password controlled and the computerized records are backed up on a regular basis.

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Trinity URD Electric System Document Control Form Project ID #7000168098

Document Title

Project Name

Responsible Person

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Version Identifier

Corporate Quality Manual Quality Standard Operating Procedures Quality Assurance/Quality Control Plan Drawings

Version Date

Version Date

Specifications

Version Date

Inspection Procedures Test Procedures

Version Date Version Date

Approved by

Approval Date

Document Distribution (Name / Organization)

Method of Control (hard copy or computer file)

Field Office

Computer file

Field Office

Computer file

Document Return Date n/a

Quality Manager Quality Manager

n/a

Quality Manager

n/a Field Office

Computer file

Quality Manager

Field Office

Computer file

n/a

Quality Manager

Field Office

Computer file

n/a

Version Date

Quality Manager

Field Office

Computer file

n/a

Version Date

Quality Manager

Field Office

Computer file

n/a

Operational Procedures

Version Date

Quality Manager

Field Office

Computer file

n/a

QA Program and Procedures

Version Date

Quality Manager Field Office

Computer file

n/a

Trinity URD Electric Project Records Control Form Project ID #7000168098

Project Name

Responsible Person

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

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Document/Record Title

Version Identifier

Approved by

Approval Date

Document Distribution (Name / Organization)

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Method of Control (hard copy or computer file)

Document Return Date

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R. QUALITY AUDITS

(Ref. ISO10005 Quality Plan Requirement 5.19, 6.1 6.2, 6.3, 6.4) Table R-1 lists the schedule of quality audits that will conducted on the project: Table R-1

Type of Audit

Nominal Audit Date

Actual Audit Date

Project Quality Audit Project Quality Audit Project Quality Audit Project Quality Audit Project Quality Audit Project Quality Audit Project Quality Audit

Results of quality audits are recorded on a Project Quality Audit form. A Project Quality Audit form exhibit is included in this subsection.

PROJECT AUDIT PLAN The Quality Manager identifies the frequency of project quality audit that will be conducted during the project and the job position that will conduct the audits. Considerations include:   

The size of the project The complexity of processes and their interactions The duration of the project

PROJECT AUDIT REQUIREMENTS The Quality Manager conducts monthly Project Quality System audits that verify proper operation of the Quality System on a project. At least monthly, the Quality Manager audits:         

Quality system framework Quality system management and responsibilities customer contract specifications Design control Project-specific quality standards Project purchasing Process control plans Inspections and tests Nonconformances and corrective actions

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Trinity URD Electric, LLC Quality Management System  

Preventive actions Quality records and documents

The Quality Manager takes corrective actions to ensure compliance with Quality System requirements.

The effectiveness of changes is then evaluated and documented.

Trinity URD Electric Project Quality System Audit Form Project ID

Project Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

#7000168098

Review Topics: (Place check mark next to each item audited)       

customer satisfaction On-time task completion Contract administration Safety compliance Quality risk planning and mitigation Performance improvement results Action plan for improvements

Quality Plan Conformance:           

Project QC Personnel Project Quality Coordination and Communication Employee Qualifications Qualification of subcontractors and suppliers Project Quality Specifications Testing Plan Test Reports Work Task Quality Inspections Daily Quality Control Report Control of Punch Items and Nonconformances Project Records and Documents

Nonconformance Notes and observations

Action plan for improvement

Follow-up results and date

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Auditor

Date

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Trinity URD Electric, LLC Quality Management System

S. TRAINING

(Ref. ISO10005 Quality Plan Requirement 5.18) Trinity URD Electric will conduct project-specific training to assure all company and supplier personnel have the knowledge necessary to carry out their quality responsibilities.

A project training plan matrix identifies quality system training topics and categories of personnel that will be trained. The Project Quality Training Plan exhibit is included in this subsection.

Training assessments will be conducted during the preparatory planning for each work task, and findings will be recorded on the Training Plan and Log form. customer training related to operations and maintenance will be provided as the project nears its end.

Specific customer training topics will be assessed at coordination meetings during the project. A record of planned customer training activities will be included on the Training Plan and Log form.

After a training activity is completed, a record of both the training activity and the training participants will be maintained on a Training Plan and Log form. A Training Plan and Log form is included as an exhibit in this subsection.

PROJECT QUALITY TRAINING The Quality Manager ensures that all employees receive training relevant to their quality responsibilities.

The Quality Manager ensures that all subcontractors and suppliers receive training on relevant elements of the Trinity URD Electric Quality System, Project Quality Assurance/Quality Control Plan, and quality standards.

The Quality Manager identifies the training needs of all personnel performing activities that affect quality.

Training topics may include:     

The Trinity URD Electric Quality System The Trinity URD Electric Quality Policy Operating policies identified in the Corporate Quality Manual Quality standards cited in the Corporate Quality Manual, or project documents, or records Relevant quality standard operating procedures

CUSTOMER TRAINING ON USE AND MAINTENANCE During the project closeout phase, the Quality Manager trains customers on the operation and maintenance of the completed project, including as applicable:     

A review of as-built drawings Installed product identification and warranty requirements A review of documentation regarding start-up, operation, and shutdown Normal adjustments and maintenance requirements Limitations on use

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Trinity URD Electric Project Quality Training Plan Preparer

Preparer

Preparer

#7000168098

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Ricardo Flores

General Manager

Project Manager

General Foreman

Job Position

Project Quality Plan

x

x

x

Company Quality Policy

x

x

x

x

x

Training Subject

Quality System (Corporate Quality Manual Overview) Quality System Operating Policies and related Standard Operating Procedures Project Quality Standards and Specifications (Itemize as necessary) Work Procedures (Itemize as necessary) customer Training on Operation and Maintenance

x

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Preparer

Preparer

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Trinity URD Electric Training Plan Project ID #7000168098

Training Title/ID

Project Name

Preparer

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Ricardo Flores

Training Description

Planned Participants (Job Position/Organization)

When Required (Date, milestone or event)

Trinity URD Electric Training Log Project ID #7000168098

Project Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

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Date

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Training Title/ID

Training Date

Participant Name

Participant Signature

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Trainer Signature Of Completion

Notes

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T. PROJECT COMPLETION INSPECTIONS Trinity URD Electric will conduct a series of completion inspections near the end of the project to assure that the project is completed to specifications. The inspections consist of a punch-out inspection, pre-final inspection, and final acceptance inspection.

A Record of each of the inspections will be maintained on the Project Completion Inspection form. If punch items are discovered during the inspection, a record of the punch items and their correction will be maintained on the Punch List form. Project Completion Inspection and Punch List form exhibits are included as an exhibit in this subsection.

PUNCH-OUT QC INSPECTION Near the end of the project, or a milestone established in the Project Quality Inspection and Test Plan, the Quality Manager will inspect the completed project and verify conformance to contract specifications.

The Quality Manager records nonconforming items.

The General Foreman assigns a planned date by which the deficiencies will be corrected. The date may be assigned for all items or individual items as necessary. After corrections have been made, the General Foreman verifies the completion of each item.

Then the Quality Manager conducts a follow-up inspection and verifies that all nonconforming items have been corrected to meet contract specifications. Any remaining deficiencies are recorded and managed as nonconformances.

When the pre-final Trinity URD Electric inspection process is complete, the Quality Manager then notifies the customer that the project is ready for the customer’s final inspection. The customer is also notified of any remaining nonconformances and their planned resolution.

PRE-FINAL CUSTOMER INSPECTION If the customer performs a pre-final inspection, the Quality Manager records nonconforming items and assigns a planned date by which the deficiencies will be corrected.

The General Foreman assigns a planned date by which the deficiencies will be corrected. The date may be assigned for all items or individual items as necessary. After corrections have been made, the General Foreman verifies the completion of each item.

After corrections have been made, the Quality Manager will conduct a follow-up inspection and verify that all nonconforming items have been corrected to meet contract specifications. Any remaining deficiencies are recorded and then managed as nonconformances.

When the pre-final customer inspection process is complete, the Quality Manager then notifies the customer that the project is ready for the customer’s Final inspection. The customer is also notified of any remaining nonconformances and their planned resolution.

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Trinity URD Electric, LLC Quality Management System If the customer performs a final inspection, the Quality Control Manager, General Foreman, and Project Manager will participate in the inspection. The Quality Manager records nonconforming items and assigns a planned date by which the deficiencies will be corrected. The date may be assigned for all items or individual items as necessary. After corrections have been made, the General Foreman verifies the completion of each item.

After corrections have been made, the Quality Manager will conduct a follow-up inspection and verify that all nonconforming items have been corrected to meet contract specifications. Any remaining deficiencies are recorded managed as nonconformances.

When the final customer inspection process is complete, the Quality Manager then notifies the customer that the project is ready for the customer’s follow-up verification. The customer is also notified of any remaining nonconformances and their planned resolution.

Trinity URD Electric Punch List Project ID

Project Name

Punch List Type

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

#7000168098

Inspection Date

Work Tasks ________________________________ Project Final Punch Pre-Final customer Inspection Final Acceptance Inspection

Preparer

Item Completion Verification Item

Location

Due Date

Description

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QA Initial

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Punch List Completion Date

Remaining Nonconformances Reported ID # and Description

Final QA Sign-of

Trinity URD Electric Project Completion Inspection Form Project: ID:

Project Name:

Location/Area:

#7000168098

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Compliance Verification

Heightened Awareness Checkpoints

Compliance with material inspection and tests

[Insert items identified at project startup, preparatory and status meetings]

Compliance with inspection requirements Compliance with functional tests if required Compliance with inspection and test plan Punch lists corrections complete

Notes:

Reported Nonconformances:

Verification of Project Completion (sign and date) Project General Foreman verified complete to specifications (sign and date)

Sign and date*:

Quality Manager verified complete to specifications (sign and date)

Sign and date*:

* On behalf of the contractor, I certify that this report is complete and correct, and equipment and material used, and work performed during this reporting period is in compliance with the contract drawings and specifications to the best of my knowledge except as noted in this report.

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U. SERVICING AND WARRANTY (Ref. ISO10005 Quality Plan Requirement 5.19)

Trinity URD Electric will provide warranty service per the contract specifications, regulatory requirements.

Trinity URD Electric will maintain the capability to provide the necessary service by having the required resources available. This includes materials, equipment, and personnel.

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V. STATISTICAL METHODS (Ref. ISO10005 Quality Plan Requirement 5.20)

Trinity URD Electric uses statistical methods to evaluate and improve quality performance.

STATISTICAL METHODS FOR QUALITY SYSTEM PERFORMANCE Company-wide quality performance measures evaluate the effectiveness of the Quality System. The following indicators are the primary measures of quality performance:  

Number of customer correction items identified at the project closeout quality inspection customer satisfaction feedback

At least annually, General Manager(s) evaluate Trinity URD Electric quality performance and set improvement goals.

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W. ADDITIONAL QUALITY CONTROL REQUIREMENTS Below is a list of project quality control requirements that have not been included elsewhere in this project quality plan, if any.

Additional Quality Control Requirements as Required by Contract Specifications or Quality Assurance: (with reference to the section amended)

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Trinity URD Electric, LLC Quality System Manual Operating Policies and Procedures of the Trinity URD Electric Quality System Management acceptance This Quality Manual has been reviewed and excepted

Endorsed By: (Name / Title)

Dianna Flores, General Manager

Signature:

Dianna Flores

Date:

10/25/2021

This manual is the property of Trinity URD Electric, Inc.. The information contained herein is confidential and for internal use only. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form by any means, electronic, mechanical, photocopying, recording or otherwise, without the prior written permission of Trinity URD Electric.

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1. TRINITY URD ELECTRIC QUALITY MANAGEMENT SYSTEM 1.1. SCOPE The Trinity URD Electric Quality Management system applies to all construction projects, contracts, requests, and bids.

1.2. TRINITY URD ELECTRIC QUALITY POLICY The Trinity URD Electric Quality Policy provides a framework for setting quality program objectives.

Trinity URD Electric is committed to quality. Our objective is to safely deliver 100 percent complete construction projects that meet all contract and customer expectations the first time, every time. Our commitment to quality means:    

Every Trinity URD Electric employee is responsible for fully implementing and complying with all provisions of the Trinity URD Electric quality system.

Our quality standards meet or exceed all applicable regulations, codes, industry standards, and manufacturer specifications as well as with our customers’ contract and individual requirements.

We stand behind our work. We inspect every work task to assure conformance to the project requirements. Should problems be found, we correct them.

We are always improving. All employees receive regular training to make systematic improvements to remove quality risks and enhance quality performance.

We conduct our work with dignity and respect for the customer, our subcontractor and supplier partners, and ourselves.

1.3. KEY ELEMENTS OF THE TRINITY URD ELECTRIC QUALITY MANAGEMENT SYSTEM Key elements of the Trinity URD Electric Quality Management System include: Quality Management and Responsibilities. Trinity URD Electric fully integrates its quality management system into the organizational structure and performance management systems for each project. We:   

Maintain a documented quality system consisting of a quality manual with policies and procedures.

Tightly control exceptions to the quality system so company standards are applied uniformly to every project Systematically maintains quality system documents and records.

Quality Control Personnel. Trinity URD Electric fully integrates its quality management system into the organizational structure and performance management systems for each project. We:   

Appoint a Quality Manager, General Foreman, and Project Manager to each project, each with well-defined quality responsibilities and the authority to carry them out.

Have well-defined quality responsibilities for every employee with specific quality responsibilities for key job positions.

Plan project quality records and documentation that will be maintained.

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Tightly control exceptions to the quality system so company standards are applied uniformly to every project Enforce policies that monitor work conditions before and during work so that quality results are assured.

Quality Coordination and Communication. Trinity URD Electric tightly controls the construction process to ensure quality results. We:   

Plan quality communications through meetings, reporting requirements, and points of contact.

Have a project startup meeting to communicate project goals and expectations.

Conduct preparatory meetings in advance of each scheduled work task to communicate requirement details and coordinate work activities.

Quality Assurance Surveillance. Trinity URD Electric audits the quality system to assure it is operating effectively. We:  

Audit the operation of the quality system on each project for conformance to the Project Quality Assurance/Quality Control Plan and the Trinity URD Electric Quality System requirements.

Conduct annual company-wide audits to evaluate effectiveness of the Trinity URD Electric Quality System and improve its operation.

Employee Qualifications. Trinity URD Electric ensures that only knowledgeable, capable employees carry out the planning, execution, and control of our projects. We:    

Identify employee qualification requirements, including licensing requirements, training qualifications, responsibilities, and authority for each job position.

Train field employees on quality standards and procedures for their job position.

Validate employee capabilities before they are assigned to carry out quality job responsibilities.

Review ongoing employee qualifications and evaluate quality practices and performance as part of the employee performance management process.

Qualification of Subcontractors and Suppliers. Trinity URD Electric purchases only from subcontractors and suppliers that consistently meet Trinity URD Electric standards for quality. We:   

Clearly define outside organization qualification requirements including licensing requirements, compliance with specific quality standards, quality responsibilities, qualification of personnel and quality improvement processes.

Validate capabilities to meet project quality requirements at planned production levels.

Verify ongoing quality performance.

Specific Quality Standards. Trinity URD Electric clearly defines standards and specifications that apply to each project. We:     

Identify all relevant regulations, codes and industry standards.

Identify specifications for materials that meet contract as well as regulatory requirements.

Specify quality and certification requirements for materials and equipment that affect quality.

Identify special requirements for calibration of quality measuring devices.

Supplement the contract and published standards with Trinity URD Electric quality standards as required to reduce quality risks and assure quality results.

Inspections and Test Plan. Trinity URD Electric quality inspection processes ensure that all work activities comply with the documented standards and specifications. We:   

Identify inspections and tests required by contract specifications and industry standards.

Record the result of each quality inspection and test.

Use independent laboratories certified by nationally recognized accreditation agencies

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Trinity URD Electric, LLC Quality Management System Work Task Quality Inspections. Trinity URD Electric quality inspection processes ensure that all work activities comply with the documented standards and specifications. We:     

Identify required quality inspections and tests at key milestones during the project.

Identify each work task that is subject to a series of quality inspections and quality control activities Conduct a series of quality inspections for each construction task: before work begins, at first article completion, while work is in process, and at completion.

Inspect all materials before use.

Record the result of each work task inspection.

Quality Control of Corrections and Nonconformances. Trinity URD Electric nonconformance control processes ensure that we prevent all nonconformances from cover-up, inadvertent use, and corrected.

We:      

Mark the item to clearly identify it for correction.

Make corrections in a timely manner and validate their effectiveness.

Require customer approval before accepting any nonconforming items.

Identify nonconformance items for future prevention.

Address nonconformance causes systematically by updating standards and specifications; improving process and employee capabilities; setting new requirements for outside organizations; and enhancing the effectiveness of field and third-party quality inspections.

Validate actions taken to prevent nonconformances and their effectiveness.

Completion Inspections. Trinity URD Electric conducts a series of inspection near the completion of major milestones and end of the project to assure that the contracted work is completed to specifications. We:   

Perform a rigorous inspection by General Managers independent of production.

Correct any deviations and reinspect prior to submittal to the customer for final review.

Participate in the customer’s final inspection quickly address any issues found.

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2. QUALITY SYSTEM MANAGEMENT AND RESPONSIBILITIES 2.1. OVERVIEW Responsibilities for quality are specified not only for compliance with policies and procedures but also so that decisions are based on principles that ensure quality.

Documented responsibilities ensure that expected behaviors are communicated throughout the company rather than left to discretionary interpretation.

2.2. TRINITY URD ELECTRIC QUALITY POLICY RESPONSIBILITIES Quality is everyone’s responsibility. The General Manager holds everyone in the organization personally accountable for adhering to the Trinity URD Electric Quality System policies and procedures.

The Trinity URD Electric Quality Policy describes the Trinity URD Electric commitment to quality and reinforces compliance with the Quality System.

The General Manager is responsible for developing, documenting and maintaining the Trinity URD Electric Quality Policy.

The General Manager communicates the Quality Policy message along with quality objectives throughout the company so that all employees understand their respective quality responsibilities.

The General Manager reviews the Trinity URD Electric Quality Policy with all employees at least annually.

The General Manager ensures that a copy of the Trinity URD Electric Quality Policy is distributed to all employees and is posted in all offices.

2.3. CORPORATE ORGANIZATION CHART The corporate organization chart defines the corporate structure. The organizational chart includes job titles and names of assigned personnel. The organization chart defines lines of authority. The lines of authority preserve independence of quality control personnel from the pressures of production.

When a person with authority is unavailable only a person with higher authority may assume the responsibility of the unavailable person.

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Managing MemberDianna Flores General ManagerRicardo Flores

Safety ManagerRandall Hicks

Quality ManagerRicardo Flores

Project ManagerRicardo Flores

Third Party Inspection and Testing Agencies

General ForemanMichael Ebner Subcontractors and Suppliers

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2.4. QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY 2.4.1. MANAGING MEMBER: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY While everyone is responsible for quality, the Managing Member is the one person in the company ultimately responsible for quality. Regardless of other duties, quality responsibilities of the Managing Member include:         

Identify external and internal issues relevant to the purpose and strategic direction of the quality management system.

Ensuring that each employee understands his or her quality responsibilities as well as [CompanyName] quality policies Establishing company quality policies and objectives Conducting management reviews of the [CompanyName] Quality System to meet its intended objectives Ensuring the availability of necessary resources and information for effective operation of the Quality System Demonstrating commitment to the [CompanyName] Quality System and its integrity Ensuring achievement of [CompanyName] quality objectives Continuously improving the Quality System Fully support the Quality Manager in the execution of assigned quality responsibilities

2.4.2. GENERAL MANAGER: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY The General Manager is responsible for ensuring project-wide effectiveness of the Quality System.

Regardless of other duties, the General Manager is responsible for:       

Fully implementing all provisions of the [CompanyName] Quality System and related documents for each project.

Manage the operation of the [CompanyName] Quality System Implement and manage all phases of project quality control Ensuring that the Quality System is established and implemented by persons doing work that impacts quality Ensuring that the Project Quality Assurance/Quality Control Plans are maintained Acting as [CompanyName] liaison with parties outside the company on matters relating to project quality Review and approval of all project quality documents

2.4.3. QUALITY MANAGER: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY The Quality Manager is responsible for ensuring the overall effectiveness of the Quality System. Regardless of other duties, the Quality Manager is responsible for:      

Planning quality controls required by the Trinity URD Electric quality systems and contract requirements Fully implementing all provisions of the Trinity URD Electric Quality System and related policies and procedures Manage the operation and processes of the Trinity URD Electric Quality System.

Implement and manage all phases of quality control Communicating quality requirements to all affected departments, subcontractors and suppliers, and customers Ensuring that the Quality System is established and implemented by persons doing work that impacts quality

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Monitoring progress of activities Identify quality problems Ensuring that the integrity of the Quality System is maintained when changes are implemented Acting as the quality liaison with parties outside the company on matters relating to quality Performing periodic quality system reviews and audits Reporting to senior management on performance of the Quality System, including needed improvements Review and approval of all Quality System records Review and approval of quality-related contract submittals Managing all inspection and quality control activities Controlling corrective actions Verify implementation of corrective actions and preventive actions Resolving quality nonconformances

The Quality Manager has the authority to:    

Stop work when continuing work may adversely affect quality or cover up a defect Prevent the use of equipment or materials that may adversely affect quality or cover up a defect To direct the removal and replacement of any non-conforming work, equipment, or material by Trinity URD Electric, any subcontractor, or any supplier.

Suspend work and/or supply of materials by any staff member, subcontractor personnel, or supplier as deemed necessary to assure quality results.

Alternate Quality Manager is acting in the role of the project Quality Manager has the same quality duties, responsibilities and authority as the project Quality Manager.

2.4.4. PROJECT QUALITY MANAGER: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY The Project Quality Manager is responsible for verifying that work performed by subcontractors, suppliers and Trinity URD Electric work crews conform to Trinity URD Electric, regulatory and contract standards by conducting inspections, tests, and field audits.

Regardless of other duties, the Project Quality Manager is responsible for:        

Monitoring progress of activities Identify quality problems Performing inspection activities Controlling corrective actions Ensuring that each design employee understands his or her quality responsibilities as well as Trinity URD Electric quality policies Conducting quality inspections, tests, and recording findings Accurately assessing subcontractor quality and on-time performance Ensuring that quality standards are achieved before approving subcontractor or work crew completion of work

The Project Quality Manager has the authority to:    

Stop work when continuing work may adversely affect quality or cover up a defect Prevent the use of equipment or materials that may adversely affect quality or cover up a defect To direct the removal and replacement of any non-conforming work, equipment, or material by Trinity URD Electric, any subcontractor, or any supplier.

Suspend work and/or supply of materials by any staff member, subcontractor personnel, or supplier as deemed necessary to assure quality results.

2.4.5. PROJECT MANAGER: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY

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Trinity URD Electric, LLC Quality Management System The Project Manager is the one person responsible for management of a specific project. Regardless of other duties, the Project Manager is responsible for:       

Demonstrating commitment to the Trinity URD Electric Quality System and its integrity Ensuring achievement of project quality objectives Providing adequate resources for effective operation of the Quality System on the project Ensuring that each design employee understands his or her quality responsibilities as well as Trinity URD Electric quality policies Ensuring that each project employee understands his or her quality responsibilities as well as Trinity URD Electric quality policies Conducting management reviews of the Trinity URD Electric Quality System Ensuring the availability of necessary resources and information for effective operation of the Trinity URD Electric Quality System

The Project Manager has authority to:   

Stop work when continuing work adversely affects quality or covers up a defect Prevent the use of equipment or materials that would adversely affect quality or cover up a defect Suspend work and/or supply of materials by any staff member, subcontractor personnel, or supplier as deemed necessary to assure quality results.

2.4.6. GENERAL FOREMAN: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY A General Foreman verifies that work performed by subcontractors and suppliers and Trinity URD Electric work crews conforms to Trinity URD Electric quality standards. The Managing Member appoints one or more General Foremen for each project.

A General Foreman has specific responsibilities for:      

Ensuring that work meets government regulatory and code requirements, customer requirements, contract requirements, contract technical specifications, contract drawings, approved contract submittals, and company quality standards and specifications Ensuring that subcontractors and suppliers begin work in accordance with Trinity URD Electric start-work policies Ensuring that subcontractors and suppliers receive a notice to work only when conditions will not adversely affect quality results Conducting quality inspections, tests, and recording findings Accurately assessing subcontractor quality and on-time performance Ensuring that quality standards are achieved before approving subcontractor or work crew completion of work

The General Foreman has the authority to:    

Stop work when continuing work may adversely affect quality or cover up a defect Prevent the use of equipment or materials that may adversely affect quality Direct the removal or replacement of any non-conforming work, equipment, or material Suspend work and/or supply of materials as deemed necessary to assure quality results

Alternate General Foreman has the same quality duties, responsibilities and authority as the General Foreman. Multiple General Foremen may be assigned to the project.

2.4.7. ALL EMPLOYEES: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY All employees have quality responsibilities that include:

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Conformance to project quality requirements Compliance with the project quality plan Meeting or exceeding all applicable regulations, codes, industry standards, and manufacturer specifications as well as meeting or exceeding our customers’ contract and individual requirements.

Fully implementing and complying with all provisions of the Trinity URD Electric Quality Manual.

All employees have the authority to:  

Stop work when continuing work may adversely affect quality or cover up a defect Prevent the use of equipment or materials that may adversely affect quality

2.5. QUALITY SYSTEM PERFORMANCE MEASURES Company-wide quality performance measures evaluate the effectiveness of the Quality System. The following indicators are the primary measures of quality performance:  

Number of customer correction items identified at the project closeout quality inspection customer satisfaction feedback

At least annually, Managing Member(s) evaluate Trinity URD Electric quality performance trends and set improvement goals.

2.6. CUSTOMER SATISFACTION PERFORMANCE MEASURES Trinity URD Electric obtains feedback after project completion on whether customer quality expectations are being met, and to what extent. The Managing Member analyzes customer satisfaction data to determine opportunities for improvement and address any items of customer dissatisfaction.

2.7. EXCEPTIONS Exceptions to the Trinity URD Electric Quality System and customer contract requirements are tightly controlled:  

Exceptions to compliance to contract specifications are approved only by the customer and the Quality Manager.

Exceptions to the Trinity URD Electric Quality System not specified by contract requirements are approved only by Managing Member or the Quality Manager.

Exceptions are recorded in memoranda, change orders (Section 4.6.7 Change Order), or otherwise clearly documented.

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3. PROJECT QUALITY ASSURANCE/QUALITY CONTROL PLAN 3.1. OVERVIEW After Trinity URD Electric is awarded a contract to carry out a construction project, the Managing Member forms a team consisting of a Quality Manager, Project Manager, and General Foreman.

First, the Quality Manager develops a set of project specifications that align project requirements with customer specifications and requirements, regulations, industry standards, product instructions, and Trinity URD Electric quality standards.

The Quality Manager evaluates personnel, subcontractors and suppliers, materials, and suppliers, and ensures that only those that are capable and qualified are included on the project. Training is provided to ensure that all personnel involved in the project understand their quality responsibilities and authorities.

The Quality Manager then details how the quality is controlled throughout the construction process through a quality inspection and test plan that specifies requirements and pass/fail criteria for quality inspections and tests. Trinity URD Electric operating policies assure compliance to the project specifications.

As the project proceeds and prior to starting each construction task, the General Foreman coordinates detailed requirements and resources, site conditions, and communicates them through a meeting with all interested parties. The task, the General Foreman amends inspection specific checklists with items for heightened awareness based on the concerns of all parties.

The subcontractors and suppliers and General Foreman use the quality inspection forms to monitor execution of the construction process through a series of quality inspections before, during, and at the completion of each construction task. Laboratory and functional tests are performed to assure performance results.

Should nonconformances occur, they are systematically controlled and corrected. Improvements are made to prevent recurrences.

Throughout the project there are standard operating procedures and forms for creating, maintaining, and controlling quality documents and records.

Throughout the project, the Quality Manager performs on-site quality audits to ensure that the Trinity URD Electric Quality System is operating effectively.

3.2. PROJECT QUALITY RISK ASSESSMENT The Quality Manager performs a general assessment and identifies project quality risks that may affect overall project quality. The Quality Manager then prevents or eliminates the risks by integrating specific risk controls into all relevant elements of the project quality control plan.

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3.3. TRINITY URD ELECTRIC PROJECT LICENSE AND QUALIFICATION REQUIREMENTS The Quality Manager identifies company license and qualification credentials required by contract specifications and government regulators. The Quality Manager obtains records, certificates, and license records that provide verification of Trinity URD Electric credentials.

3.3.1. REQUIRED COMPANY LICENSES AND CERTIFICATIONS The Quality Manager defines quality-related company credentials for each project work task that affects quality.

3.4. PROJECT PERSONNEL AND QUALIFICATIONS 3.4.1. APPOINTMENT OF KEY PROJECT PERSONNEL The President forms a project management team consisting of:    

A Quality Manager A Project Manager A General Foreman A Safety Manager (if required)

The President appoints qualified persons to each project management job position with specific quality responsibilities and authorities. The President assesses the qualifications of each person before the appointment is made.

The President keeps a record of the appointment and signs the document. The person accepts the appointment by signing a declaration as a competent person.

3.4.2. PERSONNEL QUALIFICATIONS The Quality Manager qualifies employee capabilities to ensure that they are capable of completely carrying out their assigned quality responsibilities including the following capabilities:       

Knowledge of Company quality standards Knowledge of job responsibilities and authority Demonstrated skills and knowledge Demonstrated ability Demonstrated results Required training Required experience

Regardless of other necessary qualifications, all quality personnel shall have the required qualifications to inspect the work performed.

The Quality Manager also evaluates independent contractor personnel on the same standards that apply to employees. If third party agencies are used, they shall provide their qualifications to Trinity URD Electric for review and be submitted to the customer for approval.

3.4.3. CUSTOMER PERSONNEL APPROVAL Unless the project contract or Project Quality Assurance/Quality Control Plan specifies otherwise, the Project Manager will submit Trinity URD Electric as well as third-party quality team member qualifications

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Trinity URD Electric, LLC Quality Management System to the project customer for acceptance prior to the start of a project. Qualifications will be communicated to the customer in the form of resumes and copies of their licenses and certifications.

If a Trinity URD Electric or third-party quality management team member is replaced during the project, the Project Manager will submit the new person’s qualifications to the project customer for acceptance prior to the person beginning work on the project.

3.4.4. REQUIRED LICENSES AND CERTIFICATION The Quality Manager defines quality-related credentials for each project job position that affects quality.

Trinity URD Electric uses multiple 3rd party agencies to verify operator licenses and certifications. One such agency is the National Association of Corrosion Engineers (NACE). NACE provides documentation and has an online system to verify that each employees NACE cathodic protection certification is active and up to date.

3.5. PROJECT QUALITY ASSURANCE/QUALITY CONTROL PLAN Before project work begins, the Project Manager prepares a construction process plan that defines the sequence of each work task and related quality inspections. The construction process plan is documented through an integrated and coordinated set of documents that includes:    

A schedule consisting of a sequence of each work task and activities required to complete a project The customer contract (Section 4 Contract Specifications) including contract technical specifications and contract drawings Required quality inspections and tests (Section 9.2 Required Work Task Quality Inspections and Tests) and the project Quality Inspection and Test Plan when required The Contract Submittal Schedule (Section 4.6.1 Contract Submittal Schedule)

3.6. IDENTIFICATION OF QUALITY CONTROLLED WORK TASKS The Quality Manager identifies each phase of construction work task that requires separate quality controls. Each work task triggers a set of requirements for quality control inspections before, during and after work tasks.

3.7. PROJECT QUALITY INSPECTION AND TEST PLAN The Quality Manager prepares quality inspection and test plans for a project that identifies:    

Each required quality inspection and/or test Inspection and test specifications for each required quality inspection or test Hold points for customer quality inspection Specification requirements for each quality inspection and test

The Inspection and Test Plans will be submitted to the customer for review and acceptance specified in section 4.7 customer Submittal Approval.

3.8. PROJECT QUALITY COMMUNICATIONS PLAN After Trinity URD Electric is awarded a contract, the Project Manager plans the methods of communications among the customer, subcontractors and suppliers and Trinity URD Electric.

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3.9. PROJECT QUALITY TRAINING PLAN The project quality training plan is based on the required body of knowledge to perform work that meets Trinity URD Electric quality requirements then makes sure that all personnel know what is necessary to perform their work.

3.9.1. TRINITY URD ELECTRIC BODY OF KNOWLEDGE The Quality Manager determines the body of knowledge necessary to perform work that meets Trinity URD Electric quality standards and customer requirements.

When the customer requirements and/or trends change, the Quality Manager seeks additional knowledge to expand the Trinity URD Electric body of knowledge.

3.9.2. QUALITY TRAINING The Quality Manager ensures that all employees receive training relevant to their quality responsibilities.

The Quality Manager ensures that all subcontractors and suppliers receive training on relevant elements of the Trinity URD Electric Quality System, Project Quality Assurance/Quality Control Plan, and quality standards.

The Quality Manager identifies the training needs of all personnel performing activities that affect quality.

Training topics may include:       

The Trinity URD Electric Quality System The Trinity URD Electric Corporate Quality Program The Trinity URD Electric Quality Policy Operating policies identified in the Quality Manual Quality standards cited in the Quality Manual, or project documents, or records Trinity URD Electric body of knowledge Relevant quality standard operating procedures

3.10. PROJECT SUBCONTRACTOR AND SUPPLIERS The Quality Manager identifies key subcontractors and suppliers for each project work task on the Project subcontractor and supplier List form.

Each selected supplier must be previously qualified as specified in section 7.2 Qualification of Outside Organizations and Company Departments.

3.11. CUSTOMER TRAINING ON OPERATION AND MAINTENANCE During the project closeout phase, the Quality Manager trains customers on the operation and maintenance of the completed project, including as applicable:     

A review of as-built drawings Installed product identification and warranty requirements A review of documentation regarding start-up, operation, and shutdown Normal adjustments and maintenance requirements Limitations on use

3.12. PROJECT RECORDS AND DOCUMENTATION PLAN

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Trinity URD Electric, LLC Quality Management System The Quality Manager identifies the quality records that will be maintained during the planning and execution of the project. Considerations include:         

Contract requirements for maintaining records The size of the project Types of activities The complexity of processes and their interactions The competence of personnel The duration of the project The need to demonstrate completion of work The need to demonstrate due diligence for quality system related activities Balancing the cost and benefits of maintaining the record

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4. CONTRACT SPECIFICATIONS

DEFINE CUSTOMER QUALITY EXPECTATIONS

4.1. OVERVIEW Fulfilling customer contract expectations is a primary objective of the Trinity URD Electric Quality System.

To ensure that customer expectations will be fulfilled, Trinity URD Electric clearly defines the requirements for each contract before it is approved.

The Project Manager ensures that the information in customer contracts clearly defines customer expectations and that the necessary details are provided to set requirements for construction.

4.2. CONTRACT TECHNICAL SPECIFICATIONS The Project Manager obtains contract technical specifications from the customer.

For each specific contract, The President identifies supplemental technical specifications on the Project Quality Assurance/Quality Control Plan when they are not otherwise specified by the contract or the approved drawings. General Foremen have jobsite access to contract technical specifications for the construction activities they supervise.

All Trinity URD Electric activities comply with the contract technical specifications.

4.3. CONTRACT DRAWINGS The Project Manager obtains customer supplied drawings that have been approved by local government regulators. General Foremen have jobsite access to approved architectural drawings for the construction they supervise.

All Trinity URD Electric activities comply with the drawing details and specifications cited in the drawings.

4.3.1.1. AS-BUILT RED-LINE DRAWINGS As the project progresses, the General Foreman will mark the original design drawings to indicate as-built conditions including changes to specified materials, dimensions, locations, or other features.

4.4. NEEDS AND EXPECTATIONS OF INTERESTED PARTIES The Quality Manager identifies interested parties, their expectations, quality requirements including governmental regulators, special interest organizations, and the public.

4.5. CONTRACT RISK ASSESSMENT The Quality Manager performs a general assessment and identifies project quality risks. Quality risks include ability to satisfy customer expectations for quality or on-time delivery as well as company risks related to time and cost related to possible quality issues.

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Trinity URD Electric, LLC Quality Management System The Quality Manager prepares submittals that provide additional details of how Trinity URD Electric plans to carry out quality-related aspects of the customer contract, contract technical specifications, and contract drawings and reporting of quality records to the customer.

The Quality Manager lists, schedules, and approves all quality-related submittals that are required by the project including submittals prepared by subcontractors and suppliers. The Quality Manager must review all submittals for compliance with the requirements of the Trinity URD Electric Quality System. The Quality Manager must sign approval of each contract submittal.

Trinity URD Electric extends compliance to contract specifications to all customer approved submittals. All Trinity URD Electric activities comply with customer approved submittals.

4.6.1. CONTRACT SUBMITTAL SCHEDULE The Project Manager identifies submittals that apply to a specific contract and when they should be submitted to the customer, including:      

Contract requirement reference (if applicable) Submittal type: Shop drawing, product data, quality inspection and test plan, request for information, or allowances and unit prices Description Due date for submission to customer by Trinity URD Electric Due date for approval by the customer. Due dates may be a number of days after a project plan milestone.

Approval date

4.6.2. STRUCTURAL PLAN AND SHOP DRAWING SUBMITTALS The Project Manager or Purchasing and Estimating Manager prepare shop drawing submittals that supplement contract drawings. Shop drawings are required when additional details are necessary for fabrication or installation. The following information is included, as applicable:           

Dimensions established by field measurement Relationships to adjoining construction Identification of products and materials Fabrication and installation drawings Diagrams showing locations of field-installations Shop fabricated manufacturing instructions Templates and patterns Design calculations Compliance with specified standards Seal and signature of professional engineer if required Additional requirements as specified in the contract, contract technical requirements, or contract drawings.

Trinity URD Electric extends contract specifications to include customer approved shop drawings.

4.6.3. INSPECTION AND TEST PLAN SUBMITTALS The Quality Manager prepares inspection and test plan submittals when required by the contract. The following information may be included, as applicable:  

Scope of work covered by the inspection and test plan.

Key personnel involved in the process and their responsibilities.

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Technical criteria and references with applicable acceptance criteria.

Procedural steps, explained in a logical manner, demonstrating how the process will be accomplished and accepted.

Special conditions, exceptions, or activities relevant to the scope of work and site conditions.

Key inspection points and hold points, including interfaces with the purchaser.

Relevant forms and checklists, as they apply to the scope of the procedure, to ensure consistency and a determination of the status (for example, acceptance).

Documentation requirements for the process and the need for submittal to the purchaser.

Additional requirements as specified in the contract, contract technical requirements, or contract drawings.

Trinity URD Electric extends contract specifications to include customer approved inspection and test plans.

4.6.4. PRODUCT DATA SUBMITTALS The Project Manager prepares product data submittals that consist of the manufacturer’s product information. The information included in this submittal is:       

Manufacturer, trade name, model or type number Description Intended use Size and physical characteristics including drawings when applicable Finish and color characteristics Product manufacturer’s installation instructions, when applicable Additional requirements as specified in the contract, contract technical requirements, or contract drawings.

4.6.5. ALLOWANCES AND UNIT PRICES SUBMITTALS When customer contracts specify allowances and unit prices that the customer will select after the contract is awarded, the Project Manager prepares an allowance and unit price submittal for customer approval.

When a customer selects or approves an allowances and unit prices, the customer indicates the allowance and unit price selection on the signed submission return.

Trinity URD Electric extends compliance to contract specifications to customer approved allowances and unit prices.

4.6.6. REQUEST FOR INFORMATION (RFI) SUBMITTALS The Project Manager submits a request for additional information to the customer when errors are found or when required information is not contained in the contract, contract technical specifications, or contract drawings.

Should any number of contract technical specifications or contract drawings result in conflicting requirements, the Quality Manager submits a request for information to the customer to select the standard that applies.

Trinity URD Electric extends compliance to contract specifications to customer requests for information.

4.6.7. CHANGE ORDER SUBMITTALS

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Trinity URD Electric, LLC Quality Management System Contract requirements or contract technical specifications may require a change after the contract is awarded. The Project Manager submits the change order to the customer for approval, including any contract price adjustments.

When a customer approves a change order, the customer signs the submission return.

Trinity URD Electric extends contract specifications to include customer approved change orders.

4.6.8. MOCK-UP SUBMITTALS The General Foreman prepares mock-up submittals as required by contract. Additionally, the Quality Manager specifies mock-up requirements when they are necessary to ensures customer expectations are clearly identified.

The Quality Manager ensures that each mock-up demonstrates specific elements of form and/or function, and that they are specified in the submittal documents.

Trinity URD Electric extends contract specifications to include customer approved mock-up submittals.

4.7. CUSTOMER SUBMITTAL APPROVAL The Project Manager obtains the signature of an authorized customer representative on the submittal form.

Trinity URD Electric extends compliance to contract specifications to customer approved submittals.

Work in the affected area of a pending submittal requirement does not start until the customer approves the submittal.

4.8. CONTRACT WARRANTY The Quality Manager determines warranty services that are required by regulatory requirements, customer requirements, and customer expectations.

The Project Manager ensures that customer contracts clearly specify warranty coverage including:   

Scope Starting date Duration

The Project Manager ensures that customer contracts also clearly specify owner responsibility for:    

Restrictions of use Maintenance requirements Exclusions for customer supplied materials or equipment Timely notification of problems

4.9. CONTRACT REVIEW AND APPROVAL The President conducts customer contract reviews to ensure that:   

customer requirements and specifications are complete customer requirements and specifications are compatible with the relevant regulations, Trinity URD Electric quality standards, and Quality System requirements Trinity URD Electric has the capability to deliver the completed project in the time allotted

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Trinity URD Electric, LLC Quality Management System Before construction begins, the President makes sure that all contract requirements are clearly understood, all discrepancies are resolved, and all requirements are agreed upon. Once these requirements are met, the President signs the contract.

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5. DESIGN REVIEW AND CONTROL 5.1. OVERVIEW Trinity URD Electric ensures that the designs have well defined specifications, stakeholders have input as the designs progress, qualified personnel carry out the design work, and final designs are verified to meet all contract and regulatory requirements. Design control applies to architectural and engineering design.

Process controls apply to approved designs that have additional detail provided by shop drawings, product selections, or requests for information.

5.2. DESIGN INPUT REVIEW The Quality Manager ensures that the information in design inputs clearly defines customer expectations and that the necessary details are provided to set requirements for design.

The Quality Manager obtains design specifications from the customer and conducts a customer design input review to ensure that:     

customer design input requirements and specifications are complete Design process review milestones are specified when necessary customer design output requirements and specifications are complete for review milestones as well as the completed design customer design requirements and specifications are compatible with the relevant regulations, Trinity URD Electric quality standards, and Quality System requirements Trinity URD Electric has the capability to deliver the completed design in the time allotted

The Quality Manager identifies supplemental design specifications that supplement customer specifications when they are needed to ensure a quality design.

Before design work begins, the Quality Manager makes sure that all design requirements are clearly understood, all discrepancies are resolved, and all requirements are agreed upon. Once these requirements are met, the Quality Manager approves the design input.

The Quality Manager ensures that design input documents are verified by qualified personnel. The person responsible must verify:    

Design input specification are approved by a customer authority Design input specifications are complete Design input requirements and specifications are compatible with the relevant regulations, Trinity URD Electric quality standards, and Quality System requirements Trinity URD Electric has the capability to deliver the completed project in the time allotted

5.3. PROJECT DESIGN QUALITY ASSURANCE/QUALITY CONTROL PLAN The Quality Manager prepares a project-specific design review plan that includes:  

A listing of company and customer stakeholders, reviews they will participate in, and how their input will be used to amended design requirements. The project organization chart Includes interfaces between various groups and personnel for producing and reviewing the design.

Design output deliverables, including required drawings, and engineering calculations

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Identification of who will perform design output verification activities and the criteria they will use.

The Quality Manager reviews the design process project plan with the customer and other interested parties. The customer approves the plan after any discrepancies are resolved and the plan is agreed upon. Design work may begin only after the customer approves the plan.

5.4. DESIGN PROGRESS REVIEWS The Quality Manager holds review meetings with interested parties at key design milestones. The Quality Manager identifies the key design milestones, the design output required for the review, and a list of reviewers.

Two design reviews are required: one is an input design review and the other is the final design review.

The Quality Manager identifies other design reviews necessary to ensure a quality result. Design reviews may be specified at the completion of design work tasks, site assessments, preliminary engineering, preliminary design, percentage completion stages, and on a calendar schedule.

The Quality Manager identifies customer and company reviewers appropriate for each design milestone.

Reviewers may include persons that have a stake in any of the following: quality, safety, constructability, scheduling, maintenance, purchasing, estimating, or cost control.

At each review, the Quality Manager reviews reviewer recommendations for amendments to the design specifications. The Quality Manager submits selected design amendments for customer approval. customer approved design amendments are design requirements.

5.5. DESIGN OUTPUT VERIFICATION AND APPROVAL The Quality Manager ensures that design output documents are verified by qualified personnel independent of the person performing the work. The person responsible must verify:    

The completed design meets requirements specified by the design input The completed design meets approved design amendments Engineering calculations are correct Completeness of records per the Design Project Quality Assurance/Quality Control Plan including inputs, reviews, communications, and verification activities.

5.5.1. DESIGN RISK ANALYSIS The Quality Manager will assess the potential consequences of an error in the design and take preventive actions to minimize or eliminate the risk associated with design errors.

The Quality Manager will assess the potential consequences of defective construction and take preventive actions by enhancing designs to minimize or eliminate the risk associated with construction defects.

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6. PROJECT-SPECIFIC QUALITY STANDARDS

APPLICABLE REGULATIONS, INDUSTRY, and COMPANY STANDARDS

6.1. OVERVIEW Trinity URD Electric personnel and subcontractors and suppliers are accountable for compliance to standards-based written specifications.

To achieve expectations reliably and consistently, specifications are clearly spelled out, not only for results but also for processes. Specifications apply to materials, work steps, qualified personnel and subcontractors and suppliers, safe work rules, and environmental work conditions.

Standards ensure that results are specified rather than left to discretionary practices.

6.2. REGULATORY CODES All Trinity URD Electric activities comply with the relevant regulations. The Quality Manager identifies regulatory requirements applicable to the jurisdictions served, including:     

Applicable Federal regulations Applicable State regulations Applicable building codes and local addenda to building codes Applicable Fire Code Additional regulations specified by the customer contract

The Quality Manager identifies regulatory requirements that apply to a specific project on the Project Quality Assurance/Quality Control Plan.

The General Foreman had jobsite access to relevant codes and government regulations.

6.3. INDUSTRY QUALITY STANDARDS All Trinity URD Electric activities comply with generally accepted good workmanship practices and industry standards.

The Quality Manager identifies supplemental requirements for industry standards that apply to a specific project on the Project Quality Assurance/Quality Control Plan when it is not otherwise specified by the contract, contract technical specifications, or approved drawings.

6.4. MATERIAL SPECIFICATIONS The Quality Manager ensures that all types of materials and equipment that affect quality are identified and controlled.

The Quality Manager evaluates the expected use of materials and equipment and identifies types of materials and equipment that may affect project quality. For each item, the Quality Manager sets specifications for their intended use, including:  

Compliance to contract requirements Compliance to code and industry standards and listing requirements

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Structural integrity Performance Durability Appearance Product identification for traceability.

The Quality Manager identifies controlled material and equipment that apply to the project.

The Quality Manager ensures that purchase orders for listed materials and equipment include the relevant specifications as specified in section 7.6 Purchase Order Requirements.

Only approved materials are used in the construction process.

6.5. EQUIPMENT SPECIFICATIONS The selection and use of equipment are controlled to assure the use of only correct and acceptable equipment on the project.

The Quality Manager determines specifications of required equipment that affect quality and the specifications of quality-controlled equipment.

When equipment is received, the General Foreman verifies that equipment is as specified.

6.6. WORK PROCESS SPECIFICATIONS The Quality Manager ensures that work processes are controlled to ensure that the specified requirements are met. When appropriate, the Quality Manager will specify project quality standards for work processes that may include:     

References to documented procedures such as manufacturer’s installation instructions Procedures for carrying out process steps Methods to monitor and control processes and characteristics Acceptability criteria for workmanship Tools, techniques and methods to be used to achieve the specified requirements.

6.7. CONTROLLED MATERIAL IDENTIFICATION AND TRACEABILITY The Quality Manager determines types of project materials that require quality controls.

For each type of quality-controlled material, the Quality Manager determines lot control traceability requirements, if any, and specifies the means of lot identification. Identification methods may include physical labels, tags, markings and/or attached certification documents.

When lot-controlled materials are received, the General Foreman verifies that materials have the specified lot identifications.

The General Foreman maintains lot identification at all production phases from receipt, through production, installation, or assembly, to final completion. Acceptable methods for preserving lot identification include physically preserving observable lot identifications, recording the lot identification on a work task quality inspection form or other work record, or collecting the physical lot identifier as a record along with supplemented with location.

If lot-controlled materials are without lot identification, the General Foreman deems the materials as nonconforming and segregates them and/or clearly marks them to prevent inadvertent use. The General

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Trinity URD Electric, LLC Quality Management System Foreman treats the material according to the company policy for nonconformances. Only the Quality Manager can re-identify or re-certify the materials.

6.8. MEASURING AND TEST EQUIPMENT CONTROL AND CALIBRATION The Quality Manager evaluates the project requirements and determines if there are measuring and test equipment that require controls to assure quality results.

For each type of device, the Quality Manager identifies:   

Restrictions for selection Limitations on use.

Calibration requirements including the frequency of calibration. All calibrations must be traceable to national measurement standards.

6.8.1. UTILIZATION OF MEASURING AND TESTING EQUIPMENT (MTE) Measuring and testing equipment utilized will be appropriate to the work performed and in good repair and working condition. At prescribed intervals, or prior to each use, all MTE and devices used for inspection or testing shall be calibrated and adjusted against certified equipment having a known valid relationship to nationally recognized standards. When no national standards exist, the basis employed for calibration shall be documented. The Quality Manager shall:  

Identify MTE and provide a tag, sticker, or other suitable means to show the calibration status.

Maintain calibration records and maintain traceability of calibrated equipment. Calibration documentation shall provide traceability by demonstrating an unbroken chain of calibration or comparisons linking them to relevant national standards or physical constants.

MTE that will be controlled, calibrated, and maintained is listed on a Test Equipment Calibration Plan and Log form included in the Forms section at the end of the manual.

If MTE is found to be out of calibration, the equipment and the tests performed with the out-of-calibration equipment shall be evaluated. The equipment shall be tagged and segregated (if space permits) and shall not be used until it has been calibrated, repaired, and found acceptable for use. If it cannot be repaired, the equipment shall be properly dispositioned. If the results of the testing performed with the equipment are not valid, a nonconformance shall be written.

Calibration and control measures are not required for commercial equipment such as rulers, tape measures, and so forth, if such equipment is not used for Quality Control (QC) or quality verification purposes and provides the required accuracy.

6.9. TRINITY URD ELECTRIC QUALITY STANDARDS Trinity URD Electric quality standards supplement contract requirements when they are necessary to ensure quality.

The Quality Manager identifies supplemental requirements for Trinity URD Electric Quality standards that apply to a specific project on the Project Quality Assurance/Quality Control Plan.

When Trinity URD Electric quality standards differ from industry standards or product manufacturer instructions, the Quality Manager justifies that the standard reliably achieves quality results and then documents the justification.

All Trinity URD Electric activities conform to the company quality standards.

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6.10. APPLICATION OF MULTIPLE SOURCES OF SPECIFICATIONS Should multiple sources of specifications apply to a work task, the higher level of specification applies.

When there are equal levels of specifications that conflict, the specifications are applied in this order:         

Submittals approved by the customer Contract technical specifications Contract drawings Government regulations that exceed requirements of items below Trinity URD Electric quality specifications, including subcontract specifications Trinity URD Electric Quality Manual Product installation instructions Industry standards Generally accepted practices

Should multiple sources of conflicting specifications apply to a project, the Quality Manager defines the standards that apply to the specific project on the Project Quality Assurance/Quality Control Plan.

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7. PROJECT PURCHASING

SPECIFY and VERIFY Subcontractor and Supplier QUALITY CAPABILITIES

7.1. OVERVIEW Trinity URD Electric verifies the qualifications of subcontractors and suppliers to ensure that they are capable of completely carrying out their assigned responsibilities and do not adversely affect the company’s ability to consistently deliver the project. Quality requirements are defined, verified, and documented before they are approved for a project.

7.2. QUALIFICATION OF OUTSIDE ORGANIZATIONS AND COMPANY DEPARTMENTS The Quality Manager qualifies outside organization and company work department capabilities to ensure that they are capable of completely carrying out their assigned quality responsibilities before approving and signing the contract, purchase order, or work order.

Subcontractors and suppliers must meet all Quality System requirements by either 1) working under the Trinity URD Electric Quality System or 2) operating their own quality program if it meets Trinity URD Electric Quality System requirements.

7.2.1.1. SUBCONTRACTORS AND SUPPLIERS REQUIRED CREDENTIALS The Quality Manager defines quality-related credentials for each project work task that affects quality including required:    

Organization and personnel licenses Personnel training Organization and personnel certifications Organization and personnel experience

7.2.1.1.1. INDEPENDENT LABORATORY CREDENTIAL REQUIREMENTS Independent laboratories performing tests or quality inspections have additional requirements for certification by a nationally recognized testing accreditation organization as appropriate for the scope of the inspection or test:      

NRTL: A nationally recognized testing laboratory according to 29 CFR 1910.7.

NVLAP: A testing agency accredited according to NIST's National Voluntary Laboratory Accreditation Program.

The American Association of State Highway and Transportation Officials (AASHTO) International Accreditation Services, Inc. (IAS) U. S. Army Corps of Engineers Materials Testing Center (MTC) American Association for Laboratory Accreditation (A2LA) program

7.2.1.2. SUBCONTRACTORS AND SUPPLIERS REQUIRED CAPABILITIES  Senior person designated as Quality Manager  Knowledge of Company quality standards  Demonstrated capability to complete work to Company quality standards  Demonstrated skills, knowledge, and experience  Effective self-inspection process

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Access to codes, standards and product instructions Equipment availability Production capacity Demonstrated results

For critical components, the Quality Manager determines if a source quality inspection is necessary to validate supplier quality and delivery capabilities.

7.2.1.3. SUBCONTRACTORS AND SUPPLIERS AND COMPANY DEPARTMENT QUALIFICATION ASSESSMENTS When the qualification assessment identifies minor nonconformances to the subcontract requirements, the Quality Manager may approve a provisional subcontract. The provisional subcontract supplements the subcontract with requirements for actions that address correction of the nonconformances. All nonconformances must be corrected before work in the affected area begins.

7.3. QUALITY RESPONSIBILITIES OF KEY SUBCONTRACTOR AND SUPPLIER PERSONNEL A subcontractor senior officer is required to appoint a Subcontractor QC Manager and General Foreman to the project with specific quality responsibilities and authorities.

7.3.1. SUBCONTRACTOR QC MANAGER: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY The Subcontractor QC Manager is responsible for ensuring effectiveness of the Subcontractor QC Plan for the project. Regardless of other duties, the Subcontractor QC Manager is responsible for:            

Planning and fully implementing project quality controls required by the Trinity URD Electric quality systems and contract requirements Manage the operation of the Subcontractor QC Plan on the project.

Implement and manage all phases of quality control Communicating project-specific quality requirements to all affected departments, subcontractors and suppliers and Trinity URD Electric Ensuring that the Subcontractor QC Plan is established and implemented by persons doing work that impacts quality Monitoring progress of activities Acting as the project quality liaison Trinity URD Electric on matters relating to quality Review and approval of all project Quality System records Review and approval of project quality-related contract submittals Managing all project inspection and quality control activities Controlling corrective actions Resolving quality nonconformances

The Subcontractor QC Manager has the authority to:    

Stop work when continuing work may adversely affect quality or cover up a defect Prevent the use of equipment or materials that may adversely affect quality or cover up a defect To direct the removal and replacement of any non-conforming work.

Suspend work and/or supply of materials by any staff member, subcontractor personnel, or supplier as deemed necessary to assure quality results.

Alternate Subcontractor QC Managers acting in the role of the project Subcontractor QC Manager has the same quality duties, responsibilities and authority as the project Subcontractor QC Manager.

7.3.2. GENERAL FOREMAN: QUALITY DUTIES, RESPONSIBILITIES, AND AUTHORITY

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Trinity URD Electric, LLC Quality Management System A General Foreman verifies that work conforms to Trinity URD Electric quality standards. President appoints one or more General Foremen for each project.

A General Foreman has specific responsibilities for:      

Ensuring that work meets government regulatory and code requirements, customer requirements, contract requirements, contract technical specifications, contract drawings, approved contract submittals, and company quality standards and specifications Ensuring that subcontractors and suppliers begin work in accordance with Trinity URD Electric start-work policies Ensuring that subcontractors and suppliers receive a notice to work only when conditions will not adversely affect quality results Conducting quality inspections, tests, and recording findings Accurately assessing subcontractor quality and on-time performance Ensuring that quality standards are achieved before approving subcontractor or work crew completion of work

The General Foreman has the authority to:    

Stop work when continuing work may adversely affect quality or cover up a defect Prevent the use of equipment or materials that may adversely affect quality Direct the removal or replacement of any non-conforming work, equipment, or material Suspend work and/or supply of materials as deemed necessary to assure quality results

Alternate General Foreman has the same quality duties, responsibilities and authority as the General Foreman.

Multiple General Foremen may be assigned to the project.

7.4. REQUIREMENTS FOR SUBCONTRACTOR QC PLAN Subcontractors and suppliers must meet all Quality System requirements by either 1) working under the Trinity URD Electric Quality System or 2) operating their own quality program if it meets Trinity URD Electric Quality System requirements.

The Quality Manager must approve the Subcontractor QC Plan before the subcontractor can begin work.

7.5. SUBCONTRACTOR AND SUPPLIER QUALITY POLICY The Quality Manager ensures that key subcontractors and suppliers adopt a quality policy that includes the following items: Our objective is to safely deliver 100 percent complete construction work that meet all contract and Trinity URD Electric Quality Assurance/Quality Control Plan requirements the first time, every time. Our commitment to quality means:     

Compliance with Trinity URD Electric Quality Assurance/Quality Control Plan requirements.

Compliance for fully implementing and complying with all provisions of this Subcontractor QC Plan.

Our quality standards meet or exceed all applicable regulations, codes, industry standards, and manufacturer specifications as well as with our customers’ contract and individual requirements.

We ensure that only knowledgeable, capable, and qualified employees carry out the planning, execution, and control of our work.

We stand behind our work. We conduct a series of quality inspections for each work task: before work begins, at first article completion, while work is in process, and at completion.

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We inspect all materials before use.

Should problems be found, we prevent them from cover-up, inadvertent use, and then quickly correct them.

We are always improving. We make systematic improvements to remove quality risks and enhance quality performance.

We conduct our work with dignity and respect for the customer, our subcontractor partners, and ourselves.

7.6. PURCHASE ORDER REQUIREMENTS The Project Manager ensures that materials, equipment and services are purchased only from the supplier listed on the Project Subcontractor and Supplier List form (see section 3.10 Project Subcontractor And Suppliers.)

The Project Manager holds outside organizations to the same quality requirements that must be met by Trinity URD Electric. The Project Manager ensures that subcontracts and purchase orders clearly specify quality requirement expectations including:    

Conformance to the Trinity URD Electric Quality System or the subcontractor’s own quality program if it meets Trinity URD Electric Quality System requirements.

Conformance to contract specifications (Section 4 Contract Specifications) Conformance to project quality standards (Section 6 Project-Specific Quality Standards) Quality Management practices including -

     

Performance of self-inspections.

Control of quality non-conformances and responsive corrections Prevention of non-conformances Controls that ensure completion of post-construction service work Participation in quality training

Competence, qualification, and credentials of personnel Preparation of submittals Participation in project planning meetings Participation in communications and work task planning meetings Handling, storage, packaging, and delivery, as applicable Product or material identification for traceability

7.7. PROJECT PURCHASE ORDER APPROVALS The Project Manager ensures that contracts and purchase orders are issued only to qualified outside organizations. The Project Manager must review, approve, and sign each purchase order.

The outside organization must agree to the purchase order terms and specifications, and then sign the contract or purchase order.

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8. PROCESS CONTROLS

HOW WORK IS CARRIED OUT

8.1. OVERVIEW The construction process plan defines how project work is to be done and approved for the overall project. The construction process plan is communicated to all key personnel, subcontractors and suppliers in a startup meeting. As the project proceeds, work task plans provide additional details of how each individual work task is carried out. Work tasks planning meetings are used to communicate expectations of the work task plan to key personnel responsible for carrying out the work task.

8.2. PROJECT STARTUP AND QUALITY CONTROL COORDINATION MEETING Prior to the commencement of work, the Project Manager holds a meeting to discuss and coordinate how project work will be performed and controlled. Key personnel from Trinity URD Electric, subcontractors and suppliers meet to review expectations for project quality results as well as quality assurance and quality control policies and procedures including:        

Key requirements of the project The Project Quality Assurance/Quality Control Plan Required quality inspections and tests The project submittal schedule Quality policies and heightened awareness of critical quality requirements Project organization chart and job responsibilities Methods of communication and contact information Location of project documents and records

8.3. PREPARATORY PROJECT QUALITY ASSURANCE/QUALITY CONTROL PLAN PLANNING 8.3.1. WORK TASK REQUIREMENTS REVIEW In preparation for the start of an upcoming work task, the General Foreman reviews an integrated and coordinated set of documents that collectively define quality requirements for the work task including:              

Objectives and acceptance criteria of the work task Quality standards that apply to the work task Work instructions, process steps, and product installation instructions that apply to the work task Shop drawings Submittals Tools and equipment necessary to perform the work License, certification, or other qualification requirements of personnel assigned to work Required records of the process and resulting product The subcontractor contracted to perform the work, if applicable customer contract requirements Required quality inspections and tests Method for clearly marking nonconformances to prevent inadvertent use Location of quality system records and documents Personnel training

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Trinity URD Electric, LLC Quality Management System 8.3.2. PREPARATORY SITE INSPECTION The General Foreman also performs a quality inspection of the work area and:     

Assesses completion of required prior work Verifies field measurements Assures availability and receiving quality inspection status of required materials Identifies any nonconformances to the requirements for the work task to begin Identifies potential problems

8.3.3. WORK TASK PREPARATORY QUALITY PLANNING MEETINGS Prior to the start of a work task, the General Foreman conducts a meeting with key company, subcontractor personnel responsible for carrying out, supervising, or inspecting the work, and interested customer representatives.

During the meeting, the General Foreman communicates the work task quality requirements and reinforces heightened awareness for critical requirements. Topics for a work task quality plan meeting include:         

Conflicts that need resolution Required quality documents and a verification of availability to personnel carrying out, supervising, or inspecting the work task Record keeping requirements and the availability of necessary forms Review methods and sequences of installation Special details and conditions Standards of workmanship Heightened awareness of critical quality requirements Quality risks Work tasks quality inspection form

8.4. WEEKLY QUALITY PLANNING AND COORDINATION MEETINGS The General Foreman conducts a meeting with key company, subcontractor and supplier personnel responsible for carrying out, supervising, or inspecting the work, and interested customer representatives.

The meeting is held on a nominal weekly schedule. During the meeting, the General Foreman facilitates coordination among the participants, communication among the participants, and reinforces heightened awareness for critical requirements.

The General Foreman maintains a record of the meeting event on the Daily Quality Control Report.

8.5. PROCESS CONTROL STANDARDS 8.5.1. CONTROL OF CUSTOMER PROPERTY Care will be exercised for customer property used by or under Trinity URD Electric control. Trinity URD Electric will identify, inspect, verify, control, and protect customer property with the procedures that apply to company purchased materials. If any customer property is lost, damage, or otherwise found to be unsuitable for use Trinity URD Electric will report this to the customer.

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8.5.2. JOB-READY START WORK STANDARDS Work on a work task starts only when conditions do not adversely impact quality, comply with government regulations, contract technical specifications, industry standards, or product installation instructions.

The Quality Manager identifies supplemental start-work requirements that apply to a specific project when they are necessary to assure quality results.

8.5.3. WORK IN PROCESS STANDARDS Work is conducted only when conditions do not adversely impact quality; comply with government regulations, contract technical specifications, industry standards, or product installation instructions.

The Quality Manager identifies supplemental work in process requirements that apply to a specific project when they are necessary to assure quality results.

8.5.4. PRESERVATION AND PROTECTION OF MATERIALS AND COMPLETED WORK Trinity URD Electric will preserve and protect work in process, completed work, component parts, materials, and when applicable, delivery to the destination to maintain so that compliance with project requirements and standards. This includes handling, storage, protection from natural elements, and reducing risks of damage.

Completed work is protected from damage as specified by government regulations, contract technical specifications, industry standards, or product installation instructions.

The Quality Manager identifies supplemental protection requirements that apply to a specific project when they are necessary to assure quality results.

8.5.5. MATERIAL STORAGE The General Foreman ensures all materials will be delivered, stored and handled in a manner that protects them from damage, moisture, dirt and intrusion of foreign materials.

Delivery of materials will be planned according to the work progress to minimize storage on site, where there are higher possibilities of damages and deterioration of materials.

Stored materials will be segregated to prevent cross contamination and limit losses should a delivery be rejected.

The General Foreman surveys stored materials during daily jobsite reviews and identifies any material that have incurred damage or otherwise become defective and therefore unfit for use.

8.5.6. CONTROLLED USE OF MATERIALS The Project Manager ensures that contracts and purchase orders are awarded only to outside organizations qualified to perform the work task and/or supply materials as required for the specific project.

Only approved materials are used in the construction process. Only approved materials are specified in purchase and/or subcontracts.

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Trinity URD Electric, LLC Quality Management System Materials that are defective, deteriorated, damaged, or not approved are not used. The General Foreman clearly marks such materials for non-use or otherwise holds them aside.

When customer-supplied materials are lost, damaged, or otherwise found unsuitable for use, the General Foreman reports such findings to the customer.

When subcontractor–supplied materials are damaged or otherwise found unsuitable for use, the General Foreman reports such findings to the subcontractor.

The General Foreman ensures that construction uses only materials specified in the contract technical specifications, contract drawings, and approved submittals. Substitutions are made only by agreement of the customer and documented by a change order (see section 2.1.3.6).

8.5.6.1. CONTROLLED PRODUCT USE AND INSTALLATION Trinity URD Electric activities conform to manufacturers’ product use and installation instructions that apply to the construction process.

When installing a product, the General Foreman has access to all applicable product installation instructions.

8.6. DAILY QUALITY CONTROL REPORT

The General Foreman records a summary of daily work activities. The report will include:         

Schedule Activities Completed General description of work activities in progress.

Problems encountered, actions taken, problems, and delays Meetings held, participants, and decisions made Subcontractor and Supplier and Company Crews on site Visitors and purpose General Remarks Improvement Ideas Weather conditions

8.7. MONTHLY QUALITY CONTROL REPORT When a monthly quality control report is required by the Project Quality Plan, the General Foreman records a monthly status report. The report includes:       

A summary of work completed and work in progress Outstanding issues Issues resolved during the reporting period Outstanding potential change orders Project status with current project costs and estimated completion date A cost analysis summarizing actual costs to date and estimated future costs Project pictures as appropriate

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9. INSPECTIONS AND TESTS

ASSURE COMPLIANCE

9.1. OVERVIEW Inspections are necessary to verify that work processes and results conform to both contract requirements and Trinity URD Electric quality standards.

Qualified personnel inspect every project throughout the construction process. Additional reviews validate the accuracy of the field quality inspections and ensure that the quality standards apply uniformly.

An inspection and test plan defines the quality inspections and tests required for a specific project.

Personnel may only inspect work activities for which they have been qualified by the Quality Manager.

9.2. REQUIRED WORK TASK QUALITY INSPECTIONS AND TESTS The Quality Manager identifies each Task that is a phase of construction that requires separate quality controls to assure and control quality results. Each Task triggers as set of requirements for quality control inspections before, during and after work tasks.

Tasks are divided into two categories:  

Discrete Tasks are standard type of work where a completion inspection is performed one time at the completion of a phase of work.

Process Tasks are tasks where completion inspections are performed continuously. Continuous inspections are required when there is a limited window of time to perform a completion inspection before the next task begins. Process tasks may also be characterized by independent monitoring of a work process, such as welding, where the observer verifies conformance to work procedures.

Process tasks undergo additional quality controls that continuously monitor compliance to specifications.

Independent quality audits are conducted to verify that the task quality controls are operating effectively.

Construction projects may execute a work task multiple times in a project, in which case a series of quality inspections are required for each work task.

9.3. MATERIAL INSPECTIONS AND TESTS Material quality inspections and tests ensure that purchased materials meet purchase contract quantity and quality requirements.

9.3.1.1. MATERIAL RECEIVING INSPECTION The General Foreman inspects or ensures that a qualified inspector inspects materials prior to use for conformance to project quality requirements. The receiving inspection includes a verification that the    

Correct material has been received The material is identified and meets the traceability requirements for the material Material certifications and/or test reports meet the specified requirements Materials are tested and approved for the specific application

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Trinity URD Electric, LLC Quality Management System The General Foreman ensures that each work task that uses the source inspected materials proceed only after the material has been accepted by the material quality inspection or test.

9.3.1.2. SOURCE INSPECTIONS Source quality inspections are required when quality characteristics cannot or will not be verified during subsequent processing. The Quality Manager determines if a source inspection is necessary to validate supplier quality before materials are delivered to the project jobsite.

The General Foreman ensures that each work task that uses the source inspected materials proceed only the material has been accepted by the source inspection.

9.4. WORK IN PROCESS INSPECTIONS Work in process quality inspections continuously verify compliance project quality standards beginning at the start of a work task, as work is conducted, and continues until the work task is complete.

9.4.1.1. INITIAL JOB-READY INSPECTIONS For each work task, the General Foreman or a qualified inspector performs job-ready quality inspections to ensure that work activities begin only when they should begin. Job-ready quality inspections verify that conditions conform to the project quality requirements.

9.4.1.2. INITIAL WORK IN PROCESS INSPECTION For each work task, the General Foreman or a qualified inspector performs an initial work in process inspection when the first representative portion of a work activity is completed.

9.4.1.3. FOLLOW-UP WORK IN PROCESS INSPECTIONS The General Foreman or a qualified inspector performs ongoing work in process quality inspections to ensure that work activities continue to conform to project quality requirements. Punch Items If the General Foreman or inspector observes an item for correction prior to a work task completion inspection, the item is identified for correction. During the work task completion inspection each punch item correction is verified.

Any outstanding punch items remaining after the work task completion inspection is deemed a nonconformance.

9.4.2. ADDITIONAL INSPECTION REQUIREMENTS FOR PROCESS TASKS For each process task, a qualified person inspects the ongoing completion work for conformance to project quality requirements. This is in addition to discrete task completion inspections that are performed one time at the end of a phase of work.

The continuous monitoring inspections are conducted before starting other work activities that may interfere with an inspection.

9.5. WORK TASK COMPLETION INSPECTIONS For each work task, the Quality Manager or a qualified inspector inspects the completion of each work task to verify that work conforms to project quality requirements.

Completion quality inspections are performed for each work task. Completion quality inspections are conducted before starting other work activities that may interfere with an inspection.

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Trinity URD Electric, LLC Quality Management System Any outstanding punch items remaining after the work task completion inspection is deemed a nonconformance.

9.6. INSPECTION OF SPECIAL PROCESSES The Quality Manager identifies special processes where the results cannot be verified by subsequent inspection or testing and determines if continuous work in process inspections are required. For these special processes, a qualified inspector continuously inspects the work process.

9.6.1. SPECIAL PROCESS CONTROLS Should a special process be required, the Quality Manager will prepare the procedure and submit it to the project customer for approval prior to the work being performed.

9.7. INDEPENDENT MEASUREMENT AND TESTS The Quality Manager ensures that quality tests that apply to a specific project are clearly identified. Tests for a project include:  

customer required quality tests as specified by the contract, contract technical specifications, contract drawings, and approved submittals.

Additional quality tests necessary to assure quality results.

9.8. COMMISSIONING FUNCTIONAL ACCEPTANCE TESTS A functional test is performed on each functional system. A qualified inspector performs functional acceptance tests to verify that a system meets predetermined acceptance criteria including:   

The equipment and systems operate as intended The equipment and systems perform as intended Documentation for operation and maintenance is complete

Each functional test has a documented testing procedure that includes:    

Step-by-step work instructions for conducting the test Data recording requirements Acceptance criteria A determination of pass or fail

9.9. HOLD POINTS FOR CUSTOMER INSPECTION The General Foreman stops work when reaching a hold point specified on the inspection and test plan.

The General Foreman ensures that work proceeds only with customer approval.

9.10. QUALITY INSPECTION AND TEST SPECIFICATIONS Specifications for each inspection or test are clearly understood before the inspection or test is performed including:     

Items to be inspected/tested Inspections/tests to be performed Testing schedule frequency Specification references including contract drawing identification number and version, if applicable, and/or contract technical specification number and version, if applicable Performing party

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Witness parties Certificates required Checklists/procedures Reference standards

9.11. INSPECTION AND TEST ACCEPTANCE CRITERIA Inspections assess conformance of materials or work for each work task to project quality requirements, including applicable:        

Contract technical specification Contract drawings Approved shop drawings Approved product submittals Approved allowances and unit prices Product identification requirements Approved submittals Trinity URD Electric quality standards

The material or completed work task is accepted only when it meets all project quality requirements.

9.12. INSPECTION AND TEST STATUS The status of each quality control inspection or test is clearly marked by tape, tag, or other easily observable signal to ensure that only items that pass quality inspections is accepted.

For each quality-controlled work task, the Quality Manager determines the appropriate method of identification to show inspection and test status.

For each quality-controlled material, the Quality Manager determines the appropriate method for identifying quality inspection and test status.

9.13. INDEPENDENT QUALITY ASSURANCE INSPECTIONS The Quality Manager and/or qualified inspectors perform independent quality assurance inspections that verify that task quality controls are operating effectively.

The Quality Manager selects a representative portion of task completion inspections performed by the General Foreman. Those tasks are independently inspected by the Quality Manager and/or qualified inspectors. The findings are compared to the findings of the inspections performed by the General Foreman. Any deviations are addressed by corrective actions and preventive actions as necessary.

9.14. INSPECTION AND TEST RECORDS 9.14.1. INSPECTION RECORDS The Quality Manager prepares an inspection form for each work task. The Quality Manager lists on the form checkpoints for heightened awareness including:     

Initial job-ready inspection requirements Inspection and tests Work in process inspection requirements Completion quality inspections Other quality requirements as necessary to reduce quality risks

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Trinity URD Electric, LLC Quality Management System The person responsible for the inspection, records work task inspection results on the work task inspection form.

9.14.2. TEST RECORDS Test result data include as appropriate:              

Reference to the inspection and test plan item Description or title of the inspection activity Drawing identification number and version, if applicable Technical specification number and version, if applicable Location of the inspection activity Acceptance criteria Nonconformances Validation that nonconformances are corrected, reinspected or retested, and confirmed to meet Quality System requirements.

Any open items to be completed later.

Inspector’s name and signature indicating compliance with all requirements of the Quality System Quality rating scores as appropriate Date of inspection or test Certificate, if applicable Conspicuous statement of final result as either “CONFORMS” or “DOES NOT CONFORM”

9.15. PROJECT COMPLETION AND CLOSEOUT INSPECTION 9.15.1. PRE-FINAL TRINITY URD ELECTRIC INSPECTION Near the end of the project, or a milestone established in the Project Quality Inspection and Test Plan, the Quality Manager will inspect the completed project and verify conformance to contract specifications.

The Quality Manager records nonconforming items.

The General Foreman assigns a planned date by which the deficiencies will be corrected. The date may be assigned for all items or individual items as necessary. After corrections have been made, the General Foreman verifies the completion of each item.

Then the Quality Manager conducts a follow-up inspection and verifies that all nonconforming items have been corrected to meet contract specifications. Any remaining deficiencies are recorded and managed as nonconformances.

When the pre-final Trinity URD Electric inspection process is complete, the Quality Manager then notifies the customer that the project is ready for the customer’s final inspection. The customer is also notified of any remaining nonconformances and their planned resolution.

9.15.2. PRE-FINAL CUSTOMER INSPECTION If the customer performs a pre-final inspection, the Quality Manager records nonconforming items and assigns a planned date by which the deficiencies will be corrected.

The General Foreman assigns a planned date by which the deficiencies will be corrected. The date may be assigned for all items or individual items as necessary. After corrections have been made, the General Foreman verifies the completion of each item.

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Trinity URD Electric, LLC Quality Management System After corrections have been made, the Quality Manager will conduct a follow-up inspection and verify that all nonconforming items have been corrected to meet contract specifications. Any remaining deficiencies are recorded and then managed as nonconformances.

When the pre-final customer inspection process is complete, the Quality Manager then notifies the customer that the project is ready for the customer’s Final inspection. The customer is also notified of any remaining nonconformances and their planned resolution.

9.15.3. FINAL ACCEPTANCE CUSTOMER INSPECTION If the customer performs a final inspection, the Quality Control Manager, General Foreman, and Project Manager will participate in the inspection. The Quality Manager records nonconforming items and assigns a planned date by which the deficiencies will be corrected. The date may be assigned for all items or individual items as necessary. After corrections have been made, the General Foreman verifies the completion of each item.

After corrections have been made, the Quality Manager will conduct a follow-up inspection and verify that all nonconforming items have been corrected to meet contract specifications. Any remaining deficiencies are recorded managed as nonconformances.

When the final customer inspection process is complete, the Quality Manager then notifies the customer that the project is ready for the customer’s follow-up verification. The customer is also notified of any remaining nonconformances and their planned resolution.

Trinity URD Electric does not release the construction project to the customer until all requirements are met to the customer’s satisfaction.

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10. NONCONFORMANCES AND CORRECTIVE ACTIONS 10.1. OVERVIEW Should a nonconformance be identified by an inspection there is a systematic method to control the item, correct it, and ensure that project quality is not adversely impacted by the event.

A nonconformance is any item that does not meet project specifications or Trinity URD Electric Quality System requirements.

10.2. NONCONFORMANCES 10.2.1. MARKING OF NONCONFORMANCES AND OBSERVATIONS When the Quality Manager, General Foreman, inspector, or customer identifies a nonconformance or an observation, the item is quickly and clearly marked by tape, tag, or other easily observable signal to prevent inadvertent cover-up.

10.2.2. CONTROL THE CONTINUATION OF WORK After the item is marked, the General Foreman determines if work can continue in the affected area: CONTINUE WORK: When continuing work does not adversely affect quality or hide the defect, work may continue in the affected area while the disposition of the item is resolved. The General Foreman may place limitations on the continuation of work.

STOP WORK ORDER: When continuing work can adversely affect quality or hide the defect, work must stop in the affected area until the disposition of the item resolved. The General Foreman identifies the limits of the affected area. The General Foreman quickly and clearly identifies the boundaries of the stop work area.

10.2.3. NONCONFORMANCE REPORT 10.2.3.1. RECORDING OF NONCONFORMANCES If nonconformances or observed items exist by the work task completion inspection, the General Foreman or inspector records the nonconformances on a nonconformance report.

The General Foreman sends the nonconformance report to the Quality Manager. The Quality Manager will review, approve and submit all nonconformance reports to the customer.

10.2.3.2. QUALITY MANAGER DISPOSITION OF NONCONFORMANCE REPORTS When the Quality Manager receives a Nonconformance Report, he or she assesses the affect the reported nonconformance has on form, fit, and function. The Quality Manager may assign a disposition of either: REPLACE: The nonconformance can be brought into conformance with the original specification requirements by replacing the nonconforming item with a conforming item.

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Trinity URD Electric, LLC Quality Management System REPAIR: The nonconformance can be brought into conformance with the original requirements through completion of required repair operations.

REWORK: The nonconformance can be made acceptable for its intended use, even though it is not restored to a condition that meets all specification requirements. The Quality Manager may specify standards that apply to the completion of rework. Rework nonconformances must be approved by the customer.

USE AS-IS: When the nonconforming item is satisfactory for its intended use. Any use as-is items that do not meet all specification requirements must be approved by the customer.

10.2.4. CORRECTION OF NONCONFORMANCES The General Foreman verifies that corrective actions eliminate the nonconformance to the requirements of the original specifications or as instructed by the disposition of the nonconformance report, and then removes, obliterates, or covers the nonconformance marker.

Furthermore, the General Foreman ensures that previously completed work is reinspected for similar nonconformances and corrective actions are taken to avert future occurrences.

10.3. CORRECTIVE ACTIONS 10.3.1. CONTROL OF CORRECTIVE ACTIONS When a nonconformance is found, the General Foreman ensures that:  

Previously completed work is reinspected for similar nonconformances Corrective actions are taken to avert future occurrences

The Quality Manager identifies requirements for corrective actions with respect to frequency, severity, and detectability of quality nonconformances items found during and after completion of work activities.

When a solution requires changes to Trinity URD Electric quality standards, the Quality Manager makes modifications as necessary by making changes to:     

Material specifications Personnel qualifications Subcontractor and Supplier qualifications Company standards Inspection processes

10.3.2. CORRECTIVE ACTION TRAINING The General Foreman initiates corrective action training to address quality nonconformances. Personnel and subcontractors and suppliers performing or inspecting work participate in the training.

Heightened awareness during quality inspections verifies and documents compliance with the corrective action improvement items. A qualified General Foreman inspects corrective actions during regular quality inspections and records observations on the quality inspection form.

The General Foreman notifies affected subcontractors and suppliers of selected preventive action training requirements.

The General Foreman evaluates the effectiveness of the improvements. The Quality Manager reviews improvement results recorded on quality inspection records and monthly field reviews. When the Quality

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Trinity URD Electric, LLC Quality Management System Manager determines that the improvement actions are effective, the item is no longer treated as a preventive action.

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11. PREVENTIVE ACTIONS

PREVENT NONCONFORMANCES

11.1. OVERVIEW Fixing problems found during quality inspections is not enough. Systematic prevention of recurrences is essential for improving quality.

Trinity URD Electric makes changes to solve the problem. Solutions may involve a combination of enhanced process controls, training, upgrade personnel qualifications, improved processes, or use of higher-grade materials.

Follow-up ensures that a problem is completely resolved. If problems remain, the process is repeated.

11.2. IDENTIFY PREVENTIVE ACTIONS FOR IMPROVEMENT The Quality Manager identifies preventive action improvement priorities with respect to frequency, severity, and detectability of quality correction items found during and after completion of work activities.

The Quality Manager also reviews company quality performance and customer feedback.

More specifically, the Quality Manager assesses:       

customer corrective items General Foreman quality inspection results Code official inspection results Post-construction service Management field reviews Annual system review customer satisfaction surveys

The Quality Manager documents quality items requiring preventive action improvement.

The Quality Manager leads the company in finding solutions to address the causes of problems.

When a solution requires changes to Trinity URD Electric quality standards, the Quality Manager makes modifications as necessary by making changes to:     

Material specifications Personnel qualifications Subcontractor and Supplier qualifications Company standards Inspection processes

11.3. TRAIN PREVENTIVE ACTIONS FOR IMPROVEMENT The Quality Manager initiates preventive action training to address quality improvement items. Personnel and subcontractors and suppliers performing or inspecting work participate in the training.

Heightened awareness during quality inspections verifies and documents compliance with the preventive action improvement items. A qualified General Foreman inspects hotspot during regular quality inspections and records observations on the quality inspection form.

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Trinity URD Electric, LLC Quality Management System The Quality Manager notifies affected subcontractors and suppliers of selected preventive action training requirements.

The Quality Manager evaluates the effectiveness of the improvements. The Quality Manager reviews improvement results recorded on quality inspection records and monthly field reviews. When the Quality Manager determines that the improvement actions are effective, the item is no longer treated as a preventive action.

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12. QUALITY SYSTEM AUDITS

AUDITS and IMPROVEMENT

12.1. OVERVIEW Audits ensure that the elements of the Trinity URD Electric Quality System are functioning as intended.

12.2. PROJECT QUALITY SYSTEM AUDIT The Quality Manager conducts monthly Project Quality System audits that verify proper operation of the Quality System on a project. At least monthly, the Quality Manager audits:           

Quality system framework Quality system management and responsibilities customer contract specifications Design control Project-specific quality standards Project purchasing Process control plans Inspections and tests Nonconformances and corrective actions Preventive actions Quality records and documents

The Quality Manager compares the results of current audits with previous audits to identify areas that are improving or that are showing more deficiencies.

For areas that are showing deficiencies, the Quality Manager initiates corrective actions in a timely manner to ensure compliance with Quality System requirements and customer satisfaction. The effectiveness of changes is then evaluated and documented.

12.3. COMPANY-WIDE QUALITY SYSTEM AUDIT At least annually, the Quality Manager audits the suitability and effectiveness of the Trinity URD Electric Quality System. Trinity URD Electric ensures objectivity and the impartiality of the audit process by including external audit results, customer feedback, performance metrics and feedback during a post project retrospective meeting with project team members.

The audit assesses:        

Alignment of the Trinity URD Electric Quality Management System with the company quality goals and strategies Trinity URD Electric quality improvement activities customer performance evaluations and satisfaction measurement results customer feedback including communications, complaints, and corrective action requests Effectiveness of channels of communication Results of internal and external audits Quality performance measures Supplier performance

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Trinity URD Electric, LLC Quality Management System     

Monthly field reviews Process performance and product conformance results Preventive and corrective action status Follow up on actions from previous Management Reviews Other changes (i.e., business climate, scope of work changes, etc.) that could affect the Quality System

The audit assesses the need for improvements including:   

Improvements of the effectiveness of the Trinity URD Electric Quality System Improvements in product quality Resource needs

The Quality Manager documents the company-wide Quality System Audit using the Company-wide Quality System Audit form.

The Quality Manager compares the results of current audits with previous audits to identify areas that are improving or that are showing more deficiencies. Areas with deficiencies will be audited more frequently.

For areas with deficiencies, changes are initiated in timely manner to improve Quality System performance. The Quality Manager documents Quality System changes in the Trinity URD Electric Quality Assurance Manual, initiates needed improvements, and assesses their effectiveness.

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13. RECORD AND DOCUMENT CONTROLS 13.1. OVERVIEW Trinity URD Electric ensures that quality related documents and records are created, current versions are in use, complete, identifiable, and stored properly.

13.2. QUALITY SYSTEM DOCUMENTS 13.2.1. CORPORATE QUALITY MANUAL The Quality Manager maintains the Trinity URD Electric Corporate Quality Manual that documents Trinity URD Electric quality policies. Each policy identifies the titles of personnel responsible.

The Quality Manager ensures that the Corporate Quality Manual and documents related to a work task are accessible to personnel performing the work.

The Quality Manager maintains, improves, and updates the manual as necessary. At least annually, the Quality Manager determines if updated versions of standards and product installation instructions are available. If so, the Quality Manager updates the Quality System documentation accordingly.

The President approves revisions to the Corporate Quality Manual, then signs and dates the cover.

13.2.2. QUALITY SYSTEM POLICY AND PROCEDURES The Quality Manager prepares procedures when documented work steps are necessary for establishing, implementing, and maintain the Trinity URD Electric Quality System. Only procedures approved by the Quality Manager are a requirement of the Trinity URD Electric Quality System.

Written procedures are required for the use of forms to record quality data.

Each procedure must contain the following elements:      

Purpose Scope Definitions Responsible Person(s) References Procedure steps: that describe sequential processes to be followed to accomplish quality objectives

13.3. DOCUMENT CONTROLS The Quality Manager assigns a new version number to each version of quality system documents, including the Corporate Quality Manual and external information.

The Quality Manager and President control all company-wide quality system documents including:   

Approval of all quality system documents for adequacy prior to issue or reissue.

Ensuring that applicable documents are available and usable at points of use Preventing unintended use of obsolete documents

The Quality Manager controls project-specific quality system documents including:

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Trinity URD Electric, LLC Quality Management System   

Approval of all project quality documents and for adequacy prior to issue or reissue.

Ensures that applicable documents are available and usable at points of use Prevents unintended use of obsolete documents

13.3.1. DOCUMENT CONTROL PROCEDURE 12.

The Responsible Person reviews and approves all controlled documents prior to release and is responsible for future control of the document. The Responsible Person records the title of the document, version number or date, approval date, approver name, approver job position, document distribution (name or organization) and the method of document control: either ‘hard copy’ or ‘computer file’. A document return date is listed on a document control form. Quality System document controls are recorded on a System Document Control Form. Project document control is recorded on a Project Document Control Form. A System Document Control Form and Project Document Control Form are contained in the Forms section of this Quality Manual.

13.

When controlled documents are revised, the Responsible Person records the title of the document, the version, and date. Each subsequent document version cancels the previous versions of the document. The status of any controlled document can be verified by the Responsible Person.

14.

The Responsible Person ensures that current issues of all documents are readily available at locations where activities essential to the effective functioning of the quality system are performed.

15.

For distribution of controlled documents stored on computer media: -

The Responsible Person designates one or more directory folders where all files in the folder are designated as either approved documents, current versions or controlled documents.

Access to change or delete the files is restricted to the Responsible Person by password.

The Responsible Person removes obsolete versions of controlled documents from the directory folder.

16.

Computerized records of controlled documents are backed up daily. Retrieval of backups can recover all controlled documents in effect as of any selected day.

17.

Controlled documents stored on computer media are marked “Uncontrolled Copy When Printed” as the Responsible Person deems practical.

18.

For the distribution of hard copies of controlled documents: -

19.

20.

-

Only the Quality Manager is authorized to copy controlled documents.

When the Quality Manager distributes copies of controlled documents, the following record is made of the document: the version date, to which person it was distributed, and the document’s location.

Uncontrolled copies are marked “Uncontrolled Copy” When a controlled document is superseded: The first page of superseded documents is destroyed or marked “VOID”. The superseded document is removed from areas where quality inspection, test, or work is in progress.

The superseded document is replaced with a currently approved version of the document

21.

Quality documents are stored in their original condition, in a suitable environment to prevent damage, deterioration and loss. Quality Records are readily retrievable for review upon request. Access to Quality system documents is not limited but is subject to normal building security.

22.

Quality documents are stored for a period of seven years to demonstrate conformance to specified requirements and the effective operation of the quality system. No quality system document is destroyed without written approval of the Quality Manager.

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Trinity URD Electric, LLC Quality Management System 13.3.2. CONTROL OF PROJECT DOCUMENTS The Project Manager controls documents related to specific customer contracts including:  customer contracts  Contract technical specifications  Contract drawings  Shop drawing submittals and approvals  Product data submittals and approvals  Allowances and unit price submittals and approvals  Requests for information and customer responses  Subcontracts  Inspection and test plans The Quality Manager ensures that records of the distribution of project documents are kept. When new versions are distributed, obsolete versions are destroyed or controlled to prevent inadvertent use.

13.4. RECORD CONTROLS The Quality Manager verifies records for conformance to the Quality System Requirements and approves all Quality System records.

Records demonstrating conformance with and operation of the Quality System are retrievable for at least five years. The Quality Manager verifies records for conformance to the Quality System Requirements.

13.4.1. QUALITY SYSTEM RECORDS CONTROL The Quality Manager verifies the completeness, accuracy, and retention of project-specific Quality System records including:  

Annual reviews Quality improvement records

13.4.2. PROJECT RECORDS CONTROL The Quality Manager verifies the completeness, accuracy, and retention of project-specific Quality System records including:            

Inspection and test records Quality submittals to the customer Project quality system audits Field reviews Calibration certificates Daily log reports Incident reports Redline drawings Qualified personnel approvals Qualified subcontractor approvals Quality improvement records Project Quality records specified by customer contract, or contract technical specifications

The Quality Manager assigns record control responsibilities and document location that apply to a specific project.

Project Quality Records will be maintained for a minimum of five years or more as specified by project specifications, or by the Quality Manager for a specific project. Project Quality Records will be filed in the

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Trinity URD Electric, LLC Quality Management System project office during the project. After the project is complete, project records will be stored in file storage area of the main office.

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Trinity URD Electric, LLC Quality Management System

Standard Operating Procedures and Forms

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QUALITY SYSTEM SOP 3.4.3 PERSONNEL QUALIFICATIONS Version

Approved by: Quality Manager

10/25/2021

Purpose: To qualify personnel for their job responsibilities and to record and store the results of personnel qualification credentials and assessments

Scope: All projects

Definitions: None:

Responsible Person(s): Project Manager has overall responsibility Quality Manager

Procedure: 1.

2.

3.

4.

Use the Personnel Qualifications Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person performs personnel qualification assessments as required by Quality Manual.

The Responsible Person records the assessment results on the Personnel Qualifications form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

Trinity URD Electric Qualified QC Inspector List Project Number

Project Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

#7000168098

Name

Work Tasks Approved to Inspect

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Approved By

Date

Trinity URD Electric, LLC Quality Management System Name

Work Tasks Approved to Inspect

Approved By

Trinity URD Electric Project Personnel Qualification Form Name:

Job Position:

Project ID #7000168098

Review Topics

Project Name

Approval

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Approved By

Yes No

Project-Related Job Credentials Certification required:

Certifications and expiration dates:

Training required:

Training completed and expiration date:

Licenses required:

License and expiration dates:

Type and length of experience required:

Certifications and expiration dates:

Qualifications Knowledge of Company quality standards Knowledge of Company job responsibilities and authority Demonstrated skills and knowledge Demonstrated ability Demonstrated results

Qualification Notes:

Provisional Approval: Action plan for improvement

Follow-up results and date

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Date

Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Construction Personnel Certifications and Licenses Project ID #7000168098

Project Name

Preparer

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Person

Certification, License, or Credential

Project Personnel Resumes

QUALITY SYSTEM SOP 3.6 IDENTIFICATION OF QUALITY CONTROLLED WORK TASKS Version

Approved by:

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Expiration Date

Trinity URD Electric, LLC Quality Management System Quality Manager

10/25/2021

Purpose: To clearly identify each quality-controlled project work task that is subject to process controls and a series of quality inspections.

Scope: All projects

Definitions: None:

Responsible Person(s): The Quality Manager

References: Quality Manual Section 3.6 Identification of Quality Controlled work task Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

Use the Listing of Quality Controlled work task List contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

For each project, the Responsible Person completes the Project Quality Inspection and Test Plan Form (contained in this procedure) with information as required by the Quality Manual.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

Trinity URD Electric Quality Controlled Work Task List Project ID #7000168098

Project Work Tasks / Contract Section

Project Name

Preparer

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Quality Controlled work task

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Method for identification of Approved Inspection Status

Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 3.7 PROJECT QUALITY INSPECTION AND TEST PLAN Version

Approved by: Quality Manager

10/25/2021

Purpose: To plan quality inspections and tests that is required during the project, and to record when they are completed. The quality inspection and test plan also provides the means to control quality inspections that have deviated from the plan. At the end of the project, the plan is used to verify that all quality inspections and tests have been completed.

Scope: All projects

Definitions: None:

Responsible Person(s): The Project Manager has overall responsibility The Quality Manager

References: Quality Manual Section 3.7 Project Quality Inspection and Test Plan Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

Use the Project Quality Inspection and Test Plan Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a

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2.

3.

modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

For each project, the Responsible Person completes the Project Quality Inspection and Test Plan Form (contained in this procedure) with information as required by the Quality Manual.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

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Trinity URD Electric Quality Inspection and Test Plan Project ID

Project Name

CONTRACTOR

#7000168098

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Trinity URD Electric

SPECIFICATION SECTION AND PARAGRAPH NUMBER

SCHEDULE ACTIVITY ID

TEST REQUIRED

ACCREDITED / APPROVED LAB YES /NO

SAMPLED BY

TESTED BY

LOCATION OF TEST ON/OFF SITE/SITE

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DATE COMPLETED

DATE FORWARDE D TO CUSTOMER

REMARKS

Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 3.8 PROJECT QUALITY COMMUNICATIONS PLAN Version

Approved by: Quality Manager

10/25/2021

Purpose: To develop, record, and disseminate project communications plan among project participants

Scope: All active projects

Definitions: None:

Responsible Person(s): Project Manager

References: Quality Manual Section 3.8 Project Quality Communications Plan Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

5.

Use the Project Quality Communications Plan Form and Point of Contact List contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that project.

The Responsible Person prepares a communications plan as required by the Quality Manual.

The Responsible Person records the communications plan on the Project Quality Communications form.

The Responsible Person records points of contact on the Points of Contact form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

Trinity URD Electric Project Quality Communications Plan Project ID

#7000168098

Project Name

Preparer

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Distribution of project organization chart and assigned responsibility and authority of the Project Manager, Quality Manager, and General Foreman:

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Points of contact list distribution:

Project startup meeting participants, date, location:

Work task quality plan meeting participants, nominal location:

Weekly project communication meeting participants, and nominal day of week, time, and location:

Daily quality report distribution, frequency, and due date:

Monthly project quality status report distribution and due date:

Distribution of quality inspection and test records, and due date:

Nonconformance report distribution and customer approval authority:

Location of project quality records storage and point of contact for records access:

Nominal frequency of project quality audits and the job position that will conduct the audits:

Warehousing of customer supplied materials/equipment location, security, damage prevention.

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Trinity URD Electric Subcontractor and Supplier Quality Communications Plan Project ID

#7000168098

Subcontractor and Supplier

Project Name

Preparer / Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Points of contact list distribution:

Weekly project communication meeting participants, and nominal day of week, time, and location:

Daily quality report distribution, frequency, and due date:

Distribution of quality inspection and test records, and due date:

Location of project quality records storage and point of contact for records access:

Nominal frequency of project quality audits and the job position that will conduct the audits:

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Trinity URD Electric Point of Contact List Project ID

#7000168098

Company

Project Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Preparer

Date

Job Position(s)

Phone Contact Numbers

Ricardo Flores

Name

Trinity URD Electric

Dianna Flores

Managing Member

Trinity URD Electric

Ricardo Flores

General Manager, Quality Manager, Project Manager

Trinity URD Electric

Michael Ebner

General Foreman

Trinity URD Electric

Randall Hicks

Safety Manager

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Email

Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 3.9 PROJECT QUALITY TRAINING PLAN Version

Approved by: Quality Manager

10/25/2021

Purpose: To define quality-related training requirements for a project for company personnel and subcontractors and suppliers on the quality system and technical requirements as well as customer training for operation and maintenance.

Scope: All projects

Definitions: None:

Responsible Person(s): Person conducting training: Quality Manager, Project Manager, or General Foreman as appropriate

References: Quality Manual Section 3.9 Project Quality Training Plan Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

5.

6.

Use the Contract Quality Training Plan Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person prepares a project quality training plan as required by the Quality Manual.

The Responsible Person records the training plan on a Project Quality Training Plan Form.

In the preparatory planning for a work task the Responsible Person itemizes training topics on the Work Task Detail Training Plan and Log form.

The Responsible person maintains records of training on the Work Task Detail Training Plan and Log form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

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Trinity URD Electric Project Quality Training Plan Project ID

#7000168098

Project Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Preparer

Date

Ricardo Flores

Project Manager

General Foreman

Purchasing and Estimating Manager

Foremen

Project Quality Plan

x

x

x

x

x

Company Quality Policy

x

x

x

x

x

Quality System (Quality Manual Overview)

x x

x

x

x

Training Subject

Quality System Operating Policies and related Standard Operating Procedures Project Quality Standards and Specifications (Itemize as necessary) Work Procedures (Itemize as necessary) customer Training on Operation and Maintenance

customer

President

Job Position

x

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Trinity URD Electric Training Plan Project ID #7000168098

Training Title/ID

Project Name

Preparer

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Ricardo Flores

Training Description

When Required (Date, milestone or event)

Trinity URD Electric Training Log Project ID #7000168098

Project Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

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Date

Planned Participants (Job Position/Organization)

Notes

Trinity URD Electric, LLC Quality Management System

Training Title/ID

Training Date

Participant Name

Participant Signature

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Trainer Signature Of Completion

Notes

Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 3.12 PROJECT RECORDS AND DOCUMENTATION PLAN Version

Approved by: Quality Manager

10/25/2021

Purpose: To define quality-related records that will be maintained for a project.

Scope: All projects

Definitions: None:

Responsible Person(s): Person conducting training: Quality Manager, Project Manager, or General Foreman as appropriate

References: Quality Manual Section 3.12 Project Records and Documentation Plan Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

Use the form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person prepares a project quality training plan as required by the Quality Manual.

The Responsible Person records the training plan on a Project Quality Training Plan Form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

Trinity URD Electric Project Quality Records Plan Project ID

#7000168098

Project Name

Preparer

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Date

]

Project records are maintained by forms contained in Trinity URD Electric Quality Standard Operating Procedures and customer supplied forms.

Quality Standard Operating Procedures that apply to the project and are part of the project Quality Assurance/Quality Control Plan are listed below.

The Standard Operating Procedures are included as an attachment to this plan.

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QUALITY SYSTEM SOP 4.6.1 CONTRACT SUBMITTAL SCHEDULE Version

Approved by: Quality Manager

10/25/2021

Purpose: To plan project submittals that are required during the project and to record when the submittals are completed and approved by the customer. The submittal schedule also provides the means to control submittals that have deviated from the plan and document any unplanned submittals. At the end of the project, the submittal schedule is used to verify that all submittals have been completed.

Scope: All projects

Definitions: None:

Responsible Person(s): The Project Manager has overall responsibility The project General Foreman can update the actual date of submittal and approval date in their area of responsibility.

References: Quality Manual Section 4.6.1 Contract Submittal Schedule Quality Manual Section 13.4.2 Project Records Control

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Procedure: 1.

2.

3.

4.

Use the Project Submittal Schedule and Log Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

For each project, the Responsible Person completes the Project Submittal Schedule and Log Form (contained in this procedure) with information as required by the Quality Manual.

The Responsible Person updates the Project Submittal Form as necessary with actual date of submittal and actual date of customer submittal approval date.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

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Trinity URD Electric Project Submittals Schedule and Log Contract ID

#7000168098

Contract Section Activity ID

Contract Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Technical Specification Reference / Version Date

Preparer

Date

Notes

Ricardo Flores

Type/Description of Submittal

Version /Date

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Required Submittal Date

Date Submitted to customer

Required customer Approval Date

customer Approval Date

Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 4.6.6 CHANGE ORDER SUBMITTAL Version

Approved by: Quality Manager

10/25/2021

Purpose: To clearly communicate proposed project change orders and record customer acceptance.

Scope: All projects

Definitions: None:

Responsible Person(s): Project Manager has overall responsibility

References: Quality Manual Section 4.6.6 Change Order Submittal Quality Manual Section 4 Contract Specifications Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

5.

6.

Use the Contract Change Order Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person identifies contract changes as required by the Quality Manual.

The Responsible Person records the requested change on the Contract Change Order Form.

The Responsible Person records the approved change order on the Contract Change Order Form.

The Responsible Person records the submitted change order on the Contract Submittals and Schedule Form (see SOP 4.6.1 Contract Submittal Schedule) The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

Trinity URD Electric Change Order Form Change Order ID#

Project ID

#7000168098

Requestor Name: ________________________

Project Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services Contract change requested by: Trinity URD Electric Client

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Preparer and Date

Trinity URD Electric, LLC Quality Management System

Date: _________________________________

Architect/Engineer Project Manager Code Enforcement Official Other:

Request Reference Document: _____________

Change order description:

Reason(s)s for change order:

Supporting documentation provided:

Time Extension Required:  Yes  No

Cost Change Required?  Yes  No

Number of Days*: _____ Reason:

Amount* $ ___________ Reason:

Supporting documentation attached:

Supporting documentation attached:

customer Approval:

Trinity URD Electric Approval: Name/Date ___________________________

Name/Date ___________________________

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QUALITY SYSTEM SOP 4.7 CUSTOMER SUBMITTAL APPROVAL Version

Approved by: Quality Manager

10/25/2021

Purpose: To provide a consistent method for presenting and recording key submittal information in a cover sheet for each submittal.

Scope: All projects

Definitions: None:

Responsible Person(s): The Project Manager has overall responsibility The Quality Manager must approve all submittals

References: Quality Manual Section 4.7 customer Submittal Approval Contract Submittals Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

Use the Contract Submittal Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

For each project, the Responsible Person completes the Project Submittals Form (contained in this procedure) with information as required by the Quality Manual.

The Responsible Person updates the Project Submittal Form as necessary with actual date of submittal and actual date of customer submittal approval date.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

Trinity URD Electric Project Submittal Form Submittal ID#

Project ID

#7000168098 To:

Project Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services From: Trinity URD Electric Location:

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Date

Trinity URD Electric, LLC Quality Management System Type of Submittal: Shop drawing Product data Request for information Completed form or quality record Quality system document

Description of submittal:

Other: List of attachments:

Remarks:

Submittal Prepared by: Trinity URD Electric

Submittal Approved by Trinity URD Electric Quality Manager: Name:

Name: Title: Title: Signature / Date: Signature / Date: customer Disposition: Approved Conditionally approved, resubmission not required (see comments) Disapproved, resubmission required Other: Comments:

customer Representative: Name: Title: Signature / Date:

QUALITY SYSTEM SOP 5.3 PROJECT DESIGN QUALITY ASSURANCE/QUALITY CONTROL PLAN Version 10/25/2021

Approved by: Quality Manager

Purpose: To develop and communicate a project design plan among interested parties in design development.

Scope: All projects that require a Project Quality Assurance/Quality Control Plan submittal

Definitions: None:

Responsible Person(s): Quality Manager

References: Page 154 Standard Operating Procedures Copyright

Trinity URD Electric, LLC Quality Management System Quality Manual Section 5.3 Project Design Quality Assurance/Quality Control Plan Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

5.

6.

7.

Use the Design Process Submittal Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

When a design process plan submittal is not required “none required” is entered on the form and then this procedure is regarded as complete.

The Responsible Person completes required forms as required by the Quality Manual Section 5.3 Project Design Quality Assurance/Quality Control Plan.

The Responsible person records the relevant document and or record identifiers as indicated on the form.

The Responsible Person prepares the submittal package. Copies of the relevant documents and records are assembled into a submittal package with the form as the first page.

A copy of the design process plan is submitted to the customer as required by Quality Manual Section 4 Contract Specifications.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

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Trinity URD Electric Project Design Review Plan Project ID

Project Name

Preparer

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

#7000168098

Design Appointments Design Manager Designer(s) Design QC Reviewer

Design Review Milestones Ref#

Work Task

Output required for review

Design Input Review Work in Process Review: Work in Process Review: Final Design Review:

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Scheduled date/milestone

Review participants

Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 5.4 DESIGN PROGRESS REVIEWS Version

Approved by: Quality Manager

10/25/2021

Purpose: To assure that all interested parties have an opportunity to review designs and communicate their design recommendations

Scope: For each scheduled design review

Definitions: None:

Responsible Person(s): Design Manager

References: Quality Manual Section 5.4 Design Progress Reviews Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

5.

Use the Design Review Meeting Participant Form and Design Review Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

A record of review meeting participants is prepared as required by the Quality Manual section 5.4 Design Progress Reviews.

A record of review input from participants is prepared as required by the Quality Manual section 5.4 Design Progress Reviews.

For each review input, the Responsible Person records the input and the Responsible Person’s acceptance or rejection of the input on the Design Review Input Form.

The Responsible Person stores subcontracts and purchase orders in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

Trinity URD Electric Design Review Meeting Participant Form Project ID #7000168098

Participant Name

Project Name

Ref#

Meeting Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Participant Signature

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Company

Trinity URD Electric, LLC Quality Management System Participant Name

Participant Signature

Company

Trinity URD Electric Design Review Form Project ID

#7000168098 Review milestone:

Project Name

Design Review Ref#

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services Performing Department/Crew/Subcontractor and Supplier:

Reference design documents under review

Item #

Title or Description

Version / Issue Date

Review recommendations Item#

Recommendation (reference supporting documents)

Trinity URD Electric Acceptance/ Rejection Signature / Date:

customer Acceptance/ Rejection Signature / Date:

Approved Disapproved

Approved Disapproved Approval not required

Approved Disapproved

Approved Disapproved Approval not required

Approved Disapproved

Approved Disapproved Approval not required

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Trinity URD Electric, LLC Quality Management System Approved Disapproved

Approved Disapproved Approval not required

QUALITY SYSTEM SOP 6.2 REGULATORY CODES Version

Approved by: Quality Manager

10/25/2021

Purpose: To clearly define the regulatory codes and industry standards that applies to a specific project.

Scope: All projects

Definitions: None:

Responsible Person(s): Quality Manager

References: Quality Manual Section 6.2 Regulatory Codes Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

Use the Regulatory Codes and Industry Standards Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person completes the Project Regulatory Codes and Standards Form (contained in this procedure) with information as required by the Quality Manual.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

Trinity URD Electric Project Regulatory Building Codes Project ID

#7000168098

Project Name

Preparer

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

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Date

Trinity URD Electric, LLC Quality Management System

Reference Code or Regulation

Regulation

Version Date or Number

Applicable Federal regulations Applicable State regulations Applicable building codes Local addenda to building codes Applicable Fire Code Applicable Fuel and Gas Code Applicable Mechanical Code Applicable Plumbing Code Other applicable codes or regulations

QUALITY SYSTEM SOP 6.7 CONTROLLED MATERIAL IDENTIFICATION AND TRACEABILITY Version

Approved by: Quality Manager

10/25/2021

Purpose: To specify which project materials are subject to lot control

Scope: All projects

Definitions: None:

Responsible Person(s): Quality Manager has overall responsibility Project Manager

References: Quality Manual Section 6.7 Controlled Material Identification and Traceability

Page 160 Standard Operating Procedures Copyright

Notes

Trinity URD Electric, LLC Quality Management System Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

5.

6.

The Responsible Person identifies if lot traceable materials are necessary to supplement the contract as required by the Quality Manual.

The Responsible Person records types of controlled materials and equipment on the Controlled Materials form as required by Quality Manual. When no controlled materials are required to supplement contract requirements, “none required” is recorded.

The Responsible Person records specifications that apply to each type of controlled material and equipment as required by Quality Manual.

The Responsible Person updates the Controlled Materials Form as necessary during the project.

When a material is listed on the Controlled Materials Form, only that material may be purchased for the intended purpose.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

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Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Controlled Materials Form Contract ID

#7000168098

Contract Section/ Activity ID

Contract Name

Preparer

Date

Intended Use (If description is necessary)

Lot Traceability Requirements

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Material

Method for identification of Approved Inspection Status

Trinity URD Electric Metals Material Receiving Inspection Report Project ID

Project Name

P.O.#

Page 162 Standard Operating Procedures Copyright

Supplier

Receipt Date

Trinity URD Electric, LLC Quality Management System

Installation, Termination and Rehabilitation Services for

#7000168098

Type of Material (i.e., steel plate)

Material Description (Nominal dimensions)

Heat Number/ Serial Number/Markings

Receiving Inspector Approval Signature / Date

Condition / Damage

Color Code Marking

Government Representative Name/Approval Date 

Material Receiving Inspection Passed

Trinity URD Electric Material Inspection and Receiving Report Contract ID

#7000168098

Item No.

Contract Name Purchase Order No. Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services Stock/Part No. Description

Supplier

Quantity Received

Condition

Page 163 Standard Operating Procedures Copyright

Bill of Lading No.

Marking

Accept

Conditional Use

Date

Reject

Trinity URD Electric, LLC Quality Management System

Receiving Quality Control ACCEPTANCE Listed items have been accepted by me or under my supervision Conform to contract specifications EXCEPT as noted herein or on supporting documents.

Received in apparent good condition EXCEPT as noted Signature of authorized person and date: _________________________________________________________________ EXCEPTIONS:

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Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 6.8 MEASURING DEVICE CONTROL AND CALIBRATION Version

Approved by: Quality Manager

10/25/2021

Purpose: To clearly define measuring devices that require calibration and to keep calibration records.

Scope: All measuring devices that require calibration as specified by the Trinity URD Electric Quality Manual

Definitions: None:

Responsible Person(s): General Foreman

References: Quality Manual Section 6.8 Measuring Device Control and Calibration Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

Use the Measuring Devices and Calibration Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person completes the Measuring Devices Calibration Form (contained in this procedure) with information as required by the Quality Manual.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

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Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Test Equipment Calibration Plan and Log Project ID

#7000168098

Type of measuring device

Project Name

Preparer

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Calibration Type and Frequency

Measuring Device ID

Calibrated By/ Calibration Date

Calibration certificate #

Next Calibration Due Date Project Start

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Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 7.2 QUALIFICATION OF OUTSIDE ORGANIZATIONS AND COMPANY DEPARTMENTS Version

Approved by:

10/25/2021

Quality Manager

Purpose: To assess and record the qualification of subcontractors and suppliers, and company departments to meet the quality requirements of the company and/or project and to keep a record of their licenses and certifications

Scope: All projects

Definitions: None:

Responsible Person(s): Project Manager has overall responsibility Quality Manager

References: Quality Manual Section 7.2 Qualification of Outside Organizations and Company Departments Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

5.

6.

7.

8.

9.

Use the Subcontractor and Supplier Qualification Form and Project Subcontractor and Supplier List Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person identifies subcontractor and suppliers that require qualification as required by the Quality Manual.

Records the subcontractor’s or supplier’s company name on a Subcontractor and Supplier Qualification Form.

When no qualifications are required “none required” is entered and then this procedure is regarded as complete.

The Responsible Person assesses the subcontractor or supplier and records the qualifications on the Subcontractor and Supplier Qualification Form.

When all qualification requirements are met, the Project Manager signs the form.

When the subcontractor qualification assessment identifies minor nonconformances to the subcontract requirements, the Project Manager may approve a provisional subcontract. The provisional subcontract lists requirements for actions that address correction of the nonconformances. All nonconformances must be corrected and verification recorded on the form before the company can commence work affected by the provisional requirements.

The Responsible Person lists critical materials required by specific work task and suppliers qualified to provide the materials on the Project Subcontractor and Supplier List form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

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Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Laboratory Qualification Form Company Name:

Scope of Work (specification sections):

Project ID #7000168098

Review Topics

Project Name

Approval

Approved By

Yes Conditional No

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Project-Related Job Credentials Licenses required:

License and expiration dates:

Certification required: NRTL: A nationally recognized testing laboratory according to 29 CFR 1910.7.

NVLAP: A testing agency accredited according to NIST's National Voluntary Laboratory Accreditation Program.

The American Association of State Highway and Transportation Officials (AASHTO) International Accreditation Services, Inc. (IAS) U. S. Army Corps of Engineers Materials Testing Center (MTC) American Association for Laboratory Accreditation (A2LA) program

Certifications and expiration dates:

Training required:

Training completed and expiration date:

Type and length of experience required:

Certifications and expiration dates:

Personnel license, certification, and training required:

List each person’s credentials on the Subcontractor and Supplier Certifications and Licenses form.

Qualifications Senior person designated as Quality Manager Demonstrated skills and knowledge Demonstrated experience

Production capacity Staffing availability

QUALIFICATION NOTES:

Provisional Approval: Action plan for improvement Follow-up results and date

Trinity URD Electric Subcontractor and Supplier Qualification Form Company Name:

Scope of Work (specification sections):

Page 168 Standard Operating Procedures Copyright

Trinity URD Electric, LLC Quality Management System

Project ID

Project Name

Approval Yes Conditional No

Installation, Termination and Rehabilitation Services for Underground Residential #7000168098 Distribution Facilities Services Subcontractor and Supplier Quality System: Works under Trinity URD Electric Quality System Approved to Work under subcontractor’s quality system

Review Topics

Approved By

Subcontractor and Supplier site quality inspection Site quality inspection required before approval Site quality inspection of product/material required before delivery

Project-Related Job Credentials Licenses required:

License and expiration dates:

Certification required:

Certifications and expiration dates:

Training required:

Training completed and expiration date:

Type and length of experience required:

Certifications and expiration dates:

Personnel license, certification, and training required:

List each person’s credentials on the Subcontractor and Supplier Certifications and Licenses form.

Qualifications Senior person designated as Quality Manager Knowledge of Company quality standards Demonstrated capability to complete work to Company quality standards Demonstrated skills and knowledge Demonstrated experience

Demonstrated results Effective self-inspection process Access to codes, standards and product instructions Equipment availability Production capacity Staffing availability

QUALIFICATION NOTES:

Provisional Approval: Action plan for improvement Follow-up results and date

Trinity URD Electric Subcontractor and Supplier Certifications and Licenses Project ID

#7000168098

Subcontractor and Supplier/ Personnel

Project Name

Preparer

Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Certification, License, or Credential

Page 169 Standard Operating Procedures Copyright

Expiration Date

Trinity URD Electric, LLC Quality Management System Subcontractor and Supplier/ Personnel

Certification, License, or Credential

Page 170 Standard Operating Procedures Copyright

Expiration Date

Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Project Subcontractor and Supplier List Project ID

#7000168098

Work Tasks

Project Name

Preparer/ Date

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Subcontractor and Supplier Name

Description of Services

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Quality Control Method (Not Applicable/ Subcontractor and Supplier QC/ Trinity URD Electric QC)

Remarks

Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 7.6 PURCHASE ORDER REQUIREMENTS Version

Approved by:

10/25/2021

Quality Manager

Purpose: To standardize quality specifications included in subcontracts and purchase orders

Scope: All active construction projects

Definitions: None:

Responsible Person(s): Project Manager has overall responsibility Quality Manager

References: Quality Manual Section 7.6 Purchase Order Requirements Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

Use the subcontract scope of work provisions contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied requirements. In that case, the specified requirements replace quality provisions for that contract.

The Responsible Person performs includes quality provisions in subcontracts and purchase orders as required by the Quality Manual.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

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Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Subcontractor and Supplier Quality Control Policy Requirements This Contract is an unclassified Contract. The Subcontractor and Supplier is to execute all Work per the plans and specifications. The Subcontractor and Supplier shall complete the Work in accordance with the Contract Documents, including all labor, materials, equipment, services and other items required to complete such Work. The Work of this Contract is defined by the Contract Documents and requires the entire and complete performance of the Work described therein, and those things which Subcontractor and Supplier through his business and professional experience has cause to know are reasonably inferable requirements for a complete and satisfactory job.

Without limiting any other requirements of the Contract Documents, all Work shall be performed in full compliance with the contract requirements, contract technical specifications, contract drawings, and approved contract submittals.

Without limiting any other requirements of the Contract Documents, all Work shall be performed in a professional and workmanlike manner in full compliance with the Trinity URD Electric Quality System requirements.

The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work. The Contract Documents are complementary, and what is required by anyone shall be as binding as if required by all. Work not specifically covered in the Contract Documents will nonetheless be required if it is consistent therewith and is reasonably inferable there from as being necessary to produce the intended results.

Should conflicts occur in the Contract Documents, the Subcontractor and Supplier shall request interpretation from Trinity URD Electric before proceeding with the Work. If the Subcontractor and Supplier fails to make such a request, no excuse will thereafter be entertained for failure to carry out the Work in a satisfactory manner.

This project is to be constructed in accordance with governmental regulations including federal regulations; state regulations; state building codes; state, county, city, and township addenda to state building codes; work details and specifications in architectural drawings approved by Government regulatory authorities. Any deviations must be approved in writing by Trinity URD Electric and the relevant Government agency. Should a conflict between the Contract Documents and the governmental regulations arise, then the governmental regulations shall supersede and take precedent over the Contract Documents. Subcontractor and Supplier shall have timely access to all relevant governmental regulations while completing Work at the project site.

The project is to be constructed in accordance with relevant industry standards. Any deviations must be approved in writing by Trinity URD Electric. Should a conflict between the Contract Documents and the relevant industry standards arise, then the industry standards shall supersede and take precedent over the Contract Documents. Subcontractor and Supplier shall have timely access to all relevant industry standards while completing Work at the project site.

Should a conflict between the Contract Documents and the plans/specifications arise, then the plans and specifications shall supersede and take precedent over the Contract Documents.

Trinity URD Electric reserves the right to take responsibility for the completion of any single item or task included in the Subcontractor and Supplier’s Scope of Work and defined in the Contract Documents.

Page 173 Standard Operating Procedures Copyright

Trinity URD Electric, LLC Quality Management System Subcontractor and Supplier must report to Trinity URD Electric when a specific Scope of Work is completed to approve completed work before leaving jobsite.

All Work is to be performed in accordance with product installation instructions. Any deviations must be approved in writing by Trinity URD Electric. Should a conflict between the Contract Documents and the product installation instructions arise, then the product installation instructions shall supersede and take precedent over the Contract Documents. Subcontractor and Supplier shall have timely access to all relevant product installation instructions while completing Work at the project site. Subcontractor and Supplier shall submit manufacturer’s installation specifications to Trinity URD Electric prior to commencement of work.

Subcontractor and Supplier shall have the responsibility of notifying Trinity URD Electric of any potential problems with any substrates prior to the installation of any items included in this Scope of Work. Failure to notify Trinity URD Electric of potential problems will result in assumed responsibility for final result.

Subcontractor and Supplier shall not clean tools in any plumbing fixtures or landscaped areas of the project.

Subcontractor and Supplier shall not dispose of excess materials of any kind, on site, without the express consent and direction of Trinity URD Electric.

Subcontractor and Supplier shall pay for any re-inspection fees caused by failure of its work to comply with the code as interpreted by the inspecting authority.

Subcontractor and Supplier shall carry out Work only with qualified employees and qualified independent contractors.

Trinity URD Electric requires subcontractors and suppliers to maintain a working email address that will be utilized for transmittal and receipt of production scheduling, purchase orders, Notice to Cures, notice of defaults and warranty requests, and quality reports.

Subcontractor and Supplier shall appoint a Managing Member responsible for acting as company liaison on matters relating to quality, schedule, and safety and ensuring compliance with the Contract and quality requirements.

Materials and equipment shall be inspected before use. Materials or equipment that is unsafe, unapproved, defective, deteriorated, or damaged shall not be used. Such materials shall be marked for nonuse or otherwise held aside.

When Trinity URD Electric-supplied materials are lost, damaged, or otherwise found unsuitable for use, the Subcontractor and Supplier shall report such findings to Trinity URD Electric.

Subcontractor and Supplier shall qualify capabilities of personnel before they are assigned to conduct Work or inspect Work. If Subcontractor and Supplier sub-contracts Work to independent Trinity URD Electrics, the independent Trinity URD Electric personnel shall meet all qualification requirements that apply to Subcontractor and Supplier personnel.

At each stage of construction before conducting Work, Subcontractor and Supplier shall conduct a jobready quality inspection and verify that jobsite work conditions are safe and do not adversely affect quality results, that personnel are qualified to perform the work, and the correct materials are available. If at any time proceeding with work is unsafe, adversely affects quality, or hides a defect, work shall stop in the affected area until the problem is corrected. Exceptions must be approved by Trinity URD Electric in writing.

Page 174 Standard Operating Procedures Copyright

Trinity URD Electric, LLC Quality Management System At the completion of each work task, Subcontractor and Supplier shall perform a quality inspection to verify conformance with the Contract Documents and as specified in the Scope of Work, including conformance to Government regulations, contract specifications, and qualification of personnel. Work is complete only after the Subcontractor and Supplier has corrected all defects and deviations from the Scope of Work. Exceptions to the Contract Documents must be approved by Trinity URD Electric in writing.

Subcontractor and Supplier shall conduct the quality inspection no later than the end of the next business day after the work crew completes Work.

The Subcontractor and Supplier shall record quality inspection results on a quality inspection form whose format is supplied by or otherwise approved by Trinity URD Electric. Subcontractor and Supplier shall make copies as necessary to conduct inspections.

Subcontractor and Supplier shall record Work history on the quality inspection form including the project, building unit, purchase order number, crew that conducted the Work, date Work has completed, person conducting the quality inspection, and signature of the inspector indicating completion of Work.

Subcontractor and Supplier shall record any job-ready problems that were encountered, even though they have been resolved before conducting Work. The Subcontractor and Supplier shall assign a rating score indicating the magnitude of the job-ready problems encountered according to guidelines on the quality inspection form. The inspector shall complete the quality inspection form immediately after completing the quality inspection and before leaving the site.

The Subcontractor and Supplier shall submit completed quality inspection form to Trinity URD Electric at the Work Site after conducting the quality inspection and before leaving the Work Site and no later than the end of the next business day after the work crew completes Work. Exceptions to the timing are made only by approval, verbal or otherwise, of Trinity URD Electric. Subcontractor and Supplier must submit required quality inspection forms before approval of Subcontractor and Supplier payment is made.

Trinity URD Electric reserves the right to assign rating scores indicating Trinity URD Electric’s assessment of the magnitude of deviations and non-conformances from the Scope of Work requirements encountered.

Rating scores are property of Trinity URD Electric.

Upon a determination by Trinity URD Electric of a recurring defect or deviation from the Scope of Work, the Subcontractor and Supplier shall conduct training of project crews and inspectors on the relevant work standards and expectations. The Subcontractor and Supplier shall follow-up on the effectiveness of the training to prevent the defect, then improve and reapply the training, repeating the cycle as necessary until the problem is effectively prevented.

QUALITY SYSTEM SOP 8.2 PROJECT STARTUP AND QUALITY CONTROL COORDINATION MEETING Version 10/25/2021

Approved by: Quality Manager

Purpose: To communicate project requirements and expectations among project stakeholders and to record the content and results of project planning meetings

Scope: All active projects

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Trinity URD Electric, LLC Quality Management System

Definitions: None:

Responsible Person(s): General Foreman

References: Quality Manual Section 8.2 Project Startup and Quality Control Coordination Meeting Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

Use the Project Quality Planning Meetings Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person conducts project planning meetings as required by the Quality Manual.

The Responsible Person records the project plan on a Project Startup Meeting Form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

Trinity URD Electric Project Startup Meeting Form Project ID

Project Name

#7000168098

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Participant Name

Participant Signature

Meeting Date

Company

Page 176 Standard Operating Procedures Copyright

Agenda items as appropriate: Key requirements of the  project The project process plan  Required quality  inspections and tests (section 3.3) and the project quality inspection and test plan when required The project submittal  schedule Safety policies,  emergency response plans, and heightened awareness of health and safety risks Quality policies and  heightened awareness of critical quality requirements Job responsibilities,  methods of communication, and contact information Location of project  documents and records

Trinity URD Electric, LLC Quality Management System

Meeting completed per Quality System Requirements.

Signature and Date of Project Manager: _______________________________________________

QUALITY SYSTEM SOP 8.3.1 WORK TASK REQUIREMENTS REVIEW Version

Approved by:

10/25/2021

Quality Manager

Purpose: To clearly define work task quality requirements so that they may be communicated effectively to interested parties

Scope: A work task plan is prepared for each scheduled work task

Definitions: None:

Responsible Person(s): General Foreman

References: Quality Manual Section 8.3.1 Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

Use the Work Task Project Quality Assurance/Quality Control Plan Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

A Work Task Quality Plan is prepared as required by the Quality Manual section 8.3.1 For each work task, the Responsible Person records quality inspection results on the work task Project Quality Assurance/Quality Control Plan form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

Trinity URD Electric Work Task Quality Assurance/Quality Control Plan Project ID #7000168098

Project Name

Preparer

Installation, Termination and Rehabilitation Services for

Page 177 Standard Operating Procedures Copyright

Date

Trinity URD Electric, LLC Quality Management System Underground Residential Distribution Facilities Services Work Task:

Performing Department/Crew/Subcontractor and Supplier:

Licensing / certification / qualification requirements of personnel or performing organization:

Work Task acceptance criteria:

Reference documents (contract specifications, contract drawings, submittals, quality standards, work instructions, product installation instructions)

ID #

Title or Description

Version / Issue Date

Required Inspections, process controls, and Tests

ID #

Inspection Protocol / Test Points

Acceptance Criteria

Required records of work task process and completion

QUALITY SYSTEM SOP 8.3.2 PREPARATORY SITE INSPECTION Version 10/25/2021

Approved by: Quality Manager

Purpose: To clearly communicate work task quality requirements to interested parties and to record the scope and decisions made at the meeting.

Scope: All active projects

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Trinity URD Electric, LLC Quality Management System

Definitions: None:

Responsible Person(s): General Foreman

References: Quality Manual Section 8.3.2 Preparatory Site Inspection Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

5.

Use the form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person conducts project planning meetings as required by the Quality Manual.

The Responsible Person records the project plan on a work task Quality Planning Meeting Form.

The Responsible Person records heightened awareness quality checkpoints on the work task Inspection Form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control SPEC SECTION

DATE

SCHEDULE ACT NO.

INDEX #

PREPARATORY PHASE CHECKLIST (CONTINUED ON SECOND PAGE) CONTRACT NO

DEFINABLE FEATURE OF WORK

PERSONNEL PRESENT

GOVERNMENT REP NOTIFIED

____ _

HOURS IN ADVANCE:

NAME

YES POSITION

NO COMPANY/GOVERNMENT

REVIEW SUBMITTALS AND/OR SUBMITTAL REGISTER. HAVE ALL SUBMITTALS BEEN APPROVED?

SUBMITTALS

IF NO, WHAT ITEMS HAVE NOT BEEN SUBMITTED?

ARE ALL MATERIALS ON HAND?

YES

NO

IF NO, WHAT ITEMS ARE MISSING?

CHECK APPROVED SUBMITTALS AGAINST DELIVERED MATERIAL. (THIS SHOULD BE DONE AS MATERIAL ARRIVES.)

MATERIAL STORAGE

COMMENT S:

ARE MATERIALS STORED PROPERLY? IF NO, WHAT ACTION IS TAKEN?

YES

NO

Page 179 Standard Operating Procedures Copyright

YES

NO

Trinity URD Electric, LLC Quality Management System

PRELIMINARY WORK & PERMITS

SPECIFICATIONS

REVIEW EACH PARAGRAPH OF SPECIFICATIONS.

DISCUSS PROCEDURE FOR ACCOMPLISHING THE WORK.

CLARIFY ANY DIFFERENCES.

ENSURE PRELIMINARY WORK IS CORRECT and PERMITS ARE ON FILE. IF NOT, WHAT ACTION IS TAKEN?

Page 180 Standard Operating Procedures Copyright

Trinity URD Electric, LLC Quality Management System PREPARATORY PHASE CHECKLIST page 2

SPEC SECTION

DATE

CONTRACT NO

SCHEDULE ACT NO.

INDEX #

(CONTINUED FROM FIRST PAGE)

DEFINABLE FEATURE OF WORK

IDENTIFY TEST TO BE PERFORMED, FREQUENCY, and BY WHOM.

TESTING

WHEN REQUIRED?

WHERE REQUIRED?

REVIEW TESTING PLAN.

HAS TEST FACILITIES BEEN APPROVED?

OTHER ITEMS OR MEETING REMARKS COMMENTS

SAFETY

ACTIVITY HAZARD ANALYSIS APPROVED?

YES

NO

REVIEW APPLICABLE PORTION OF EM 3851-1.

NAVY/ROICC COMMENTS DURING MEETING.

OTHER ITEMS OR REMARKS:

QC MANAGER

QUALITY SYSTEM SOP Page 181 Standard Operating Procedures Copyright

DATE

Trinity URD Electric, LLC Quality Management System

8.3.3 WORK TASK PREPARATORY QUALITY PLANNING MEETING Version

Approved by:

10/25/2021

Quality Manager

Purpose: To clearly communicate work task quality requirements to interested parties and to record the scope and decisions made at the meeting.

Scope: All active projects

Definitions: None:

Responsible Person(s): General Foreman

References: Quality Manual Section 8.3.3 Quality Manual Section 13.4.2 Project Records Control

Procedure:

a. Use the Work Task Project Quality Assurance/Quality Control Plan Meeting Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract. b. The Responsible Person conducts project planning meetings as required by the Quality Manual. c. The Responsible Person records the project plan on a Work Task Quality Planning Meeting Form. d. The Responsible Person records heightened awareness quality checkpoints on the Work Task Inspection Form e. The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

Trinity URD Electric Work Task Quality Control Planning Meeting Form Project Name

Project ID

#7000168098

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Participant Name

Participant Signature

Meeting Date 

Company

     

Page 182 Standard Operating Procedures Copyright

Agenda items as appropriate: Review methods and sequences of installation Special details and conditions Standards of workmanship, Heightened awareness of critical quality requirements Quality risks Safety requirements, Health and safety risks

Trinity URD Electric, LLC Quality Management System  

Testing and quality control requirements Job organization

Meeting completed per Quality System Requirements.

Signature and Date of General Foreman: _______________________________________________

QUALITY SYSTEM SOP 8.6 DAILY QUALITY CONTROL REPORT Version

Approved by:

10/25/2021

Quality Manager

Purpose: To record and store a summary of daily work activities and events.

Scope: All active projects

Definitions: None:

Responsible Person(s): General Foreman

References: Quality Manual Section 8.6 Daily Quality Control Report Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

Use the Daily Production Report Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person reports on daily work as required by the Quality Manual.

The Responsible Person records the report on the Daily Production Report Form.

Page 183 Standard Operating Procedures Copyright

Trinity URD Electric, LLC Quality Management System 4.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

DATE

CONTRACTOR QUALITY CONTROL REPORT

REPORT NO

(ATTACH ADDITIONAL SHEETS IF NECESSARY)

PREPARATORY

PHASE

CONTRACT NO

CONTRACT TITLE

WAS PREPARATORY PHASE WORK PREFORMED TODAY?

YES

NO

IF YES, FILL OUT and ATTACH SUPPLEMENTAL PREPARATORY PHASE CHECKLIST. Schedule Activity No.

Definable Feature of Work

Index #

WAS INITIAL PHASE WORK PREFORMED TODAY?

YES

NO

FOLLOW-UP

INITIAL

IF YES, FILL OUT and ATTACH SUPPLEMENTAL INITIAL PHASE CHECKLIST. Schedule Activity No.

Definable Feature of Work

Index #

WORK COMPLIES WITH CONTRACT AS APPROVED DURING INITIAL PHASE?

YES

NO

WORK COMPLIES WITH SAFETY REQUIREMENTS?

YES

NO

Schedule Activity No.

Description of Work, Testing Performed & By Whom, Definable Feature of Work, Specification Section, Location and List of Personnel Present

REWORK ITEMS IDENTIFIED TODAY (NOT CORRECTED BY CLOSE OF BUSINESS) Schedule Description Activity No.

REWORK ITEMS CORRECTED TODAY (FROM REWORK ITEMS LIST) Schedule Description Activity No.

REMARKS (Also Explain Any Follow-Up Phase Checklist Item from Above That Was Answered "NO"), Manuf. Rep On-Site, etc.

Schedule Description Activity No.

On behalf of the contractor, I certify that this report is complete and correct and equipment and material used, and work performed during this reporting period is in compliance with the contract drawings and specifications to the best of my knowledge except as noted in this report.

AUTHORIZED QC MANAGER AT SITE

GOVERNMENT QUALITY ASSURANCE REPORT

DATE DATE

QUALITY ASSURANCE REPRESENTATIVE'S REMARKS AND/OR EXCEPTIONS TO THE REPORT Schedule Description Activity No.

GOVERNMENT QUALITY ASSURANCE MANAGER

DATE

DATE

Page 184 Standard Operating Procedures Copyright

Trinity URD Electric, LLC Quality Management System CONTRACTOR QUALITY CONTROL REPORT Page 2 (CONTINUATION SHEET) (ATTACH ADDITIONAL SHEETS IF NECESSARY) CONTRACT PHASE NO

REPORT NO. CONTRACT TITLE

WORK COMPLIES WITH CONTRACT AS APPROVED DURING INITIAL PHASE?

YES

NO

WORK COMPLIES WITH SAFETY REQUIREMENTS?

YES

NO

Description of Work, Testing Performed & By Whom, Definable Feature of Work, Specification Section, Location and List of Personnel Present

FOLLOW-UP

Schedule Activity No.

REMARKS (Also Explain Any Checklist Item from Above That Was Answered "NO"), Manuf. Rep. On-Site, etc.

Schedule Activity No.

Description

Trinity URD Electric Daily Quality Control Report Project ID

Project Name

Preparer*/Date

Page 185 Standard Operating Procedures Copyright

Trinity URD Electric, LLC Quality Management System Installation, #7000168098 Termination and * On behalf of the contractor, I certify that this report is complete and correct, and equipment and material used, and work performed during this reporting period is in compliance with the contract drawings and specifications to the best of my knowledge except as noted in this report.

Description Job-ready and WIP Inspections (Active work tasks)

Work Tasks Completion Inspections Sampling/Tests Performed Nonconformance Reports Problems encountered, actions taken, problems, and delays On Site Subcontractors and Suppliers, Company Crews, and Visitors Meetings held and decisions made

General Remarks and improvement ideas Weather conditions

Temperature: Low: _____ F High: ______F Precipitation:  No  Yes, type and amount: ______________

QUALITY SYSTEM SOP 8.7 MONTHLY QUALITY CONTROL REPORT Version 10/25/2021

Approved by: Quality Manager

Purpose: To communicate the monthly project status to the customer

Scope: All active projects

Definitions: None:

Responsible Person(s): General Foreman

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Trinity URD Electric, LLC Quality Management System

References: Quality Manual Section 8.7 Monthly Quality Control Report Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

Use the Monthly Quality Control Report Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person reports on monthly project status as required by the Quality Manual.

The Responsible Person records the report on the Monthly Project Report Form or equivalent.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

Trinity URD Electric Monthly Quality Control Report Project ID

#7000168098

Project Name

Preparer

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Summary of work completed and work in progress

Outstanding issues

Issues resolved during the reporting period

Outstanding potential change orders

Project status

Cost analysis

Project pictures

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Reporting Period

Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 9.14 INSPECTION AND TEST RECORDS Version

Approved by:

10/25/2021

Quality Manager

Purpose: To record and store the results of quality inspections and tests

Scope: Project quality inspection and tests except work task quality control quality inspections performed by the General Foreman

Definitions: None:

Responsible Person(s): General Foreman

References: Quality Manual Section 9.14 Inspection and Test Records Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

5.

6.

7.

Use the Inspection and Test Records Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

Inspections and tests are performed work task quality inspections as required by the Quality Manual and the Project Quality Inspection and Test Plan.

For work task quality inspections, the Responsible Person records quality inspection results on the work task Inspection form (see procedure 9.14.1).

For quality inspections and tests: The test is performed as required by the Quality System requirements and the Project Quality Inspection and Test Plan Results of the quality inspections and tests are recorded on the Inspection and Test Report form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

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Trinity URD Electric Inspection and Test Report Inspection Report ID #

Project ID #7000168098

Work Activity:

Project Name

Preparer Signature

Installation, Termination and Rehabilitation Services for Underground Residential

Ref#

Date

Item inspected and/or tested:

Specification reference documents (titles or description with version/date)

Inspection/Test Record (additional items on next page)

Inspection/ Test/ ID #

Inspection/Test Points/Location

Acceptance Criteria / Ref#

Test Result, Nonconformance

Non-conformance Disposition rework/reject/Nonconformance Report

Corrections Made / Final Acceptance Initial Date

Acceptance of completed work activity (sign and date)

Inspector/Tester

Subcontractor and Supplier/Supplier

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General Foreman

Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 9.14.1 INSPECTION RECORDS Version

Approved by:

10/25/2021

Quality Manager

Purpose: To prepare a work task quality inspection form for a planned work task when an adequate quality inspection form is not available and to provide a document for recording the results of work task quality inspections

Scope: Project work task quality inspections

Definitions: None:

Responsible Person(s): Quality Manager

References: Quality Manual Section 9.14.1 Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

Use the Work Task Inspection Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

For work task quality inspections, the Responsible Person records items for heightened awareness on the work task Inspection form as required by the Quality Manual.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control SPEC SECTION

DATE

SCHEDULE ACT NO.

INDEX #

INITIAL PHASE CHECKLIST CONTRACT NO

DEFINABLE FEATURE OF WORK

PERSONNEL PRESENT

GOVERNMENT REP NOTIFIED _____ HOURS IN ADVANCE: NAME

YES POSITION

NO COMPANY/GOVERNMENT

IDENTIFIY FULL COMPLIANCE WITH PROCEDURES IDENTIFIED AT PREPARATORY. COORDINATE PLANS, SPECIFICATIONS, and SUBMITTALS. COMMENTS:

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PRELIMINARY WORK PROCEDURE COMPLIANCE

Trinity URD Electric, LLC Quality Management System

ENSURE PRELIMINARY WORK IS COMPLETE and CORRECT. IF NOT, WHAT ACTION IS TAKEN?

RESOLUTI ON

WORKMANSHIP

ESTABLISH LEVEL OF WORKMANSHIP. WHERE IS WORK LOCATED?

IS SAMPLE PANEL REQUIRED?

YES

NO

WILL THE INIITAL WORK BE CONSIDERED AS A SAMPLE?

YES

NO

(IF YES, MAINTAIN IN PRESENT CONDITION AS LONG AS POSSIBLE and DESCRIBE LOCATION OF SAMPLE)

RESOLVE ANY DIFFERENCES. COMMENTS:

OTHER

CHECK SAFETY

REVIEW JOB CONDITIONS USING EM 385-1-1 and JOB HAZARD ANALYSIS COMMENTS:

OTHER ITEMS OR REMARKS

QC MANAGER

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DATE

Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Work Task Inspection Form Work Task: Project: Id# #7000168098

Location/Area:

Project Name: Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services Reference drawing version #:

Compliance Verification

Heightened Awareness Checkpoints

Compliance with initial job-ready requirements Compliance with material inspection and tests Compliance with work in process first article inspection requirements Compliance with work in process inspection requirements Compliance with work task completion inspection requirements Compliance with inspection and test plan

Subcontractor and Supplier Company ID/Name:

Crew ID/Name

[Insert items identified at project startup and preparatory meetings]

Production Notes:

Reported Nonconformances:

Verification of Work Task Completion (sign and date) Subcontractor and Supplier Sign and date*: Work task verified complete to specifications (sign and date) Project General Foreman Sign and date*: Work task verified complete to specifications (sign and date) Project General Foreman score subcontractor/crew performance and feedback notes

Quality: 5 4 3 2 1 Safety: 5 4 3 2 1 Delivery: 5 4 3 2 1

Quality Manager Sign and date*:

Work task verified complete to specifications (sign and date) Quality Manager score quality performance and Quality: 5 4 3 2 1 feedback notes * On behalf of the contractor, I certify that this report is complete and correct, and equipment and material used, and work performed during this reporting period is in compliance with the contract drawings and specifications to the best of my knowledge except as noted in this report.

QUALITY SYSTEM SOP 9.15 PROJECT COMPLETION AND CLOSEOUT INSPECTION Version 10/25/2021

Approved by: Quality Manager

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Trinity URD Electric, LLC Quality Management System

Purpose: To clearly document a nonconformance found by test or work task completion quality inspection, monitor the disposition status, and to record its disposition.

Scope: All projects work in process quality inspections and project completions quality inspections.

Definitions: None:

Responsible Person(s): General Foreman reports nonconformance on a Nonconformance Report Form Quality Manager assigns disposition of the nonconformance General Foreman stores the completed forms

References: Quality Manual Section 9.15 Project Completion and Closeout Inspection Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

5.

Use the Punch List form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person records punch items as required by the Quality Manual on the Nonconformance Report Form.

The Responsible Person records the disposition on the Nonconformance Report Log. When the corrective actions have been completed, the Responsible Person records the action on the form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

Trinity URD Electric Punch List Project ID

Punch List Type

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

#7000168098

Inspection Date

Item

Project Name

Location

Preparer

Work Tasks ________________________________ Project Final Punch Pre-Final customer Inspection Final Acceptance Inspection

Due Date

Description

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Compl.

Date

Item Completion Verification Super QA Initial Initial

Trinity URD Electric, LLC Quality Management System

Punch List Completion Date

Remaining Nonconformances Reported ID # and Description

Final QA Sign-of

Trinity URD Electric Project Completion Inspection Form Project: ID:

Project Name:

#7000168098

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Location/Area:

Compliance Verification

Heightened Awareness Checkpoints

Compliance with material inspection and tests

[Insert items identified at project startup, preparatory and status meetings]

Compliance with inspection requirements Compliance with functional tests if required Compliance with inspection and test plan Punch lists corrections complete

Notes:

Reported Nonconformances:

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Trinity URD Electric, LLC Quality Management System

Verification of Project Completion (sign and date) Project General Foreman verified complete to specifications (sign and date)

Sign and date*:

Quality Manager verified complete to specifications (sign and date)

Sign and date*:

* On behalf of the contractor, I certify that this report is complete and correct, and equipment and material used, and work performed during this reporting period is in compliance with the contract drawings and specifications to the best of my knowledge except as noted in this report.

QUALITY SYSTEM SOP 10.2.3.1 RECORDING OF NONCONFORMANCES Version

Approved by:

10/25/2021

Quality Manager

Purpose: To clearly document a nonconformance found by test or work task completion quality inspection, monitor the disposition status, and to record its disposition.

Scope: All project tests and work task completion quality inspections

Definitions: None:

Responsible Person(s): General Foreman reports nonconformance on a Nonconformance Report Form Quality Manager assigns disposition of the nonconformance General Foreman stores the completed forms

References: Quality Manual Section 10.2.3.1 Recording of Nonconformances Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

Use the Nonconformance Report Form and Nonconformance Report Control Log contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person records nonconformances as required by the Quality Manual on the Nonconformance Report Form and records the nonconformance report on the Nonconformance Report Log. The Responsible Person records disposition of nonconformances as required by the Quality Manual on the Nonconformance Report Form.

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Trinity URD Electric, LLC Quality Management System 4.

5.

The Responsible Person records the disposition on the Nonconformance Report Log. When the corrective actions and/or preventive actions have been completed, the Responsible Person records the action on the Nonconformance Report Form, updates the status on the Nonconformance Report Log. The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control

6.

Trinity URD Electric Nonconformance Report Nonconformance Report Control ID

Project ID

Project Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

#7000168098

Preparer Signature/ Submit Date

Quality Manager Signature / Disposition Date

Description of the requirement or specification Description of the nonconformance, location, affected area, and marking Replace

Repair

Rework

Use As-is

Disposition Approval of disposition required by customer representative? Yes

No

customer approval signature /date: ___________________________________

Corrective Actions Corrective actions completed Name/Date: _________________________ customer acceptance of corrective actions required? Yes No Name/Date: _________________________

Preventive Actions

Preventive actions completed Name/Date: _________________________

Trinity URD Electric Nonconformance Report Control Log Project ID #7000168098

Project Name

Preparer

Installation, Termination and

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Date

Trinity URD Electric, LLC Quality Management System Rehabilitation Services for Underground Residential Distribution Facilities Services

Nonconformance Report ID #

Description of Nonconformance

Report Date

Disposition Decision Date

Corrective Action Completion Initial Date

Trinity URD Electric Corrective Action Report Report Control ID

Project ID #7000168098

Project Name Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Preparer’s Signature/ Submit Date

Submitted to:

Description of the requirement or specification

Reason for the corrective action

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Trinity URD Electric, LLC Quality Management System

Location, affected material, affected area, etc. requiring corrective action

Suggested Corrective Actions

Approval signature/date_____________________________________________________________ Corrective Action Plan

Approval of corrective actions required by customer representative? Yes

No

customer approval signature /date: ____________________________________________________________ Corrective actions completed Name/Date: _______________________________________________________

Preventive Action Plan Preventive actions completed Name/Date: _________________________

QUALITY SYSTEM SOP 11.3 TRAIN PREVENTIVE ACTIONS FOR IMPROVEMENT Version 10/25/2021

Approved by: Quality Manager

Purpose: To prevent nonconformances by training personnel on quality expectations, and to record training events and participation

Scope: All quality-related training activities

Definitions: None:

Responsible Person(s): Person conducting training: Quality Manager, Project Manager, or General Foreman as appropriate

References: Page 198 Standard Operating Procedures Copyright

Trinity URD Electric, LLC Quality Management System Quality Manual Section 11.3 Train Preventive Actions for Improvement Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

Training is performed as required by the Quality Manual.

The Responsible Person records the project plan on a Training Record Form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

Trinity URD Electric Training Record Training Topic

Duration (minutes)

Participant Name

Participant Signature

Location / Project

Signature and Date of Trainer: _______________________________________________

QUALITY SYSTEM SOP 12.2 PROJECT QUALITY SYSTEM AUDIT Version 10/25/2021

Approved by: Quality Manager

Purpose: Page 199 Standard Operating Procedures Copyright

Date

Trinity URD Electric, LLC Quality Management System To monitor the effective operation of the quality system on a project, and to record and store the results of Project Quality System Audits and corrective actions taken

Scope: All active construction projects

Definitions: None:

Responsible Person(s): Project Manager has overall responsibility Quality Manager

References: Quality Manual Section 12.2 Project Quality System Audit Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

Use the Project Quality System Audit Form contained in this procedure unless the customer contract or Project Quality Assurance/Quality Control Plan specifies the use of a modified or customer supplied form. In that case, the specified form replaces the standard form for that contract.

The Responsible Person performs Project Quality System Audits as required by the Quality Manual.

The Responsible Person records results on the Project Quality System Audits Form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

Trinity URD Electric Project Quality System Audit Form Project ID

#7000168098

Project Name

Auditor

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Review Topics: (Place check mark next to each item audited)

Page 200 Standard Operating Procedures Copyright

Date

Trinity URD Electric, LLC Quality Management System

      

customer satisfaction On-time task completion Contract administration Safety compliance Quality risk planning and mitigation Performance improvement results Action plan for improvements

Quality Plan Conformance:           

Project QC Personnel Project Quality Coordination and Communication Employee Qualifications Qualification of subcontractors and suppliers Project Quality Specifications Testing Plan Test Reports Work Task Quality Inspections Daily Quality Control Report Control of Punch Items and Nonconformances Project Records and Documents

Nonconformance Notes and observations

Action plan for improvement

Follow-up results and date

Trinity URD Electric Jobsite Quality Review Planning and Log Sheet Project ID

Project Name

#7000168098

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Planning Upon Arrival

First Look Assess Completed Work

Preparer

Invite your client

Date

Inform field personnel of your review

Have a copy of the project specs, standards, and drawings

Include the General Foreman on your walk

Conduct a general overview of the jobsite Pay attention to the most critical and/or risky areas List agenda items below List your completed tasks and follow the steps below for each completed task:  Confirm that the task has been fully completed

Page 201 Standard Operating Procedures Copyright

Trinity URD Electric, LLC Quality Management System  

Inspect crucial details that have caused previous/costly issues Verify that the work meets specifications Completed Tasks and Notes:

List your work in progress and follow the steps below for each task in progress:  Correct work in progress issues now to prevent costly mistakes later  Monitor personnel for proper training on new tasks  Pay attention to details that are different on this project from other projects Monitor Work

Work in Progress and Notes:

In Progress

Jobsite Quality Review Planning and Log Sheet continued

Monitor Work In Progress

Verify Material Controls

Examine Materials  Conform correct materials are being used  Observe discarded products and packaging Examine Equipment  Review equipment for correct type, proper capacity, and proper condition for quality and safety Materials/Equipment and Notes:

Review materials for the following:  Verify materials are being inspected before use  Identify materials that have and have not been inspected  Look for markings, tags, or ‘QC Inspected’ indicator on materials that have passed inspection

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Trinity URD Electric, LLC Quality Management System Material Controls and Notes

Corrective Action Plan

Review notes with field personnel Discuss and issues and create a corrective action plan Corrective Action Plan Upon Departure

Notes:

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Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 12.3 COMPANY-WIDE QUALITY SYSTEM AUDIT Version

Approved by:

10/25/2021

Quality Manager

Purpose: To monitor the effective company-wide quality system operation for the purpose of improvement, and to record and store the results of Quality System audits and corrective actions taken.

Scope: Company-wide

Definitions: None:

Responsible Person(s): Quality Manager

References: Quality Manual Section 12.3 Company-wide Quality System Audit Quality Manual Section 13.4.2 Project Records Control

Procedure: 1.

2.

3.

4.

The Responsible Person performs annual Quality System reviews as required by the Quality Manual.

The Responsible Person initials each paragraph of the quality manual The Responsible Person records the annual Quality System review on the Quality System Review form.

The Responsible Person stores the completed form in the field office as required by Quality Manual Section 13.4.2 Project Records Control.

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Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Quality System Audit Form Project ID

Project Name

Preparer

#7000168098

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Date

Review Topics: (Place check mark next to each item reviewed) Project Quality Assurance/Quality Control Plan Contract Specifications Design Control Project-Specific Quality Standards Project Purchasing Process Controls Inspections and Tests Nonconformances and Corrective Actions Preventive Actions Quality System Audits Trinity URD Electric Quality System Standard Operating Procedures The auditor provides additional audit topic detail by initialing each paragraph of the attached quality manual that was reviewed.

Notes and observations

Action plan for improvement

Follow-up results and date

QUALITY SYSTEM SOP 13.3.1 CONTROL OF SYSTEM DOCUMENTS Version 10/25/2021

Approved by: Quality Manager

Purpose: To ensure the proper control of documents related to the quality system.

Scope:

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Trinity URD Electric, LLC Quality Management System All documents essential to the effective functioning of the Quality System

Definitions: None

Responsible Person: The Quality Manager and the Project Manager are responsible for ensuring safe storage and maintenance of quality documents in their areas of responsibility. Types of controlled documents and the responsible job position are identified in section 6.8 of the Quality Manual.

References: Quality Manual Section 13.3.1 Control of System Documents Quality Manual Section 13.4.2 Project Records Control Procedure:

1. The Responsible Person reviews and approves all controlled documents prior to release and is responsible for future control of the document. The Responsible Person records the title of the document, approval date, name, job position, and the method of document control: either ‘hard copy’ or ‘computer file’. A record is maintained on the Project Document Control Form contained in this procedure.

1. When controlled documents are revised, the Responsible Person records the title of the document, the version, and date. Each subsequent document version cancels the previous versions of the document. The status of any controlled document can be verified by the Responsible Person.

2. The Responsible Person ensures that current issues of all documents are readily available at locations where activities essential to the effective functioning of the quality system are performed.

3. For distribution of controlled documents stored on computer media: The Responsible Person designates one or more directory folders where all files in the folder are designated as  either approved documents, current versions or controlled documents. Access to change or delete the files is restricted to the Responsible Person by password.

The Responsible Person removes obsolete versions of controlled documents from the directory folder.  4. Computerized records of controlled documents are backed up daily. Retrieval of backups can recover all controlled documents in effect as of any selected day.

5. Controlled documents stored on computer media are marked “Uncontrolled Copy When Printed” as the Responsible Person deems practical.

6. For the distribution of hard copies of controlled documents: Only the Quality Manager is authorized to copy controlled documents.  When the Quality Manager distributes copies of controlled documents, the following record is made of the  document: the version date, to which person it was distributed, and the document’s location.

7. Uncontrolled copies are marked “Uncontrolled Copy” 8. When a controlled document is superseded: The first page of superseded documents is destroyed or marked “VOID”. The superseded document is removed  from areas where quality inspection, test, or work is in progress.

The superseded document is replaced with a currently approved version of the document  9. Quality documents are stored in their original condition, in a suitable environment to prevent damage, deterioration and loss. Quality Records are readily retrievable for review upon request. Access to Quality system documents is not limited but is subject to normal building security.

10. Quality documents are stored for a period of seven years to demonstrate conformance to specified requirements and the effective operation of the quality system. No quality system document is destroyed without written approval of the Quality Manager.

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Trinity URD Electric System Document Control Form Project ID

#7000168098

Document Title

Project Name

Responsible Person

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Version Identifier

Quality Manual

Version Date

Quality Standard Operating Procedures Quality Assurance/Quality Control Plan Drawings

Version Date

Version Date

Specifications

Version Date

Inspection Procedures Test Procedures

Version Date

Approved by

Approval Date

Quality Manager Quality Manager

Document Distribution (Name / Organization)

Method of Control (hard copy or computer file)

Field Office

Computer file

Field Office

Computer file

Document Return Date n/a n/a

Quality Manager

n/a Field Office

Computer file

Quality Manager

Field Office

Computer file

n/a

Quality Manager

Field Office

Computer file

n/a

Version Date

Quality Manager

Field Office

Computer file

n/a

Version Date

Quality Manager

Field Office

Computer file

n/a

Operational Procedures

Version Date

Quality Manager

Field Office

Computer file

n/a

QA Program and Procedures

Version Date

Quality Manager Field Office

Computer file

n/a

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Trinity URD Electric, LLC Quality Management System

QUALITY SYSTEM SOP 13.4.2 PROJECT RECORDS CONTROL Version

Approved by:

10/25/2021

Quality Manager

Purpose: To ensure the proper maintenance and storage of all quality records

Scope: All quality records that apply to the Trinity URD Electric Quality System

Definitions: Quality Record: A document is objective evidence of quality status, observations, activities performed, or results achieved.

Responsible Person: The Quality Manager and the Project Manager are responsible for ensuring safe storage and maintenance of quality records in their areas of responsibility. Types of controlled records and the responsible person are identified in section 8.6 of the Quality Manual.

References: Quality Manual Section 13.4.2 Project Records Control Procedure: 

Project records completed by the person responsible for completing them, quality records are collected and filed. Any qualified person in the location identified on section 8.6 of the Project Quality Assurance/Quality Control Plan may file the records.

11. Quality Records are stored in their original condition, in a suitable environment to prevent damage, deterioration, and loss. Quality Records are readily retrievable for review upon request. Access to Quality Records is not limited but is subject to normal building security.

12. Quality Records are stored for a period of seven years to demonstrate conformance to specified requirements and the effective operation of the quality system. No quality record is destroyed without written approval of the Quality Manager.

13. Quality records are kept primarily as hard copy. When quality records are kept on a computer storage device, ability to enter information is password controlled and the computerized records are backed up on a regular basis.

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Trinity URD Electric, LLC Quality Management System

Trinity URD Electric Project Records Control Form Project ID

#7000168098

Document/Record Title

Project Name

Responsible Person

Installation, Termination and Rehabilitation Services for Underground Residential Distribution Facilities Services

Version Identifier

Approved by

Approval Date

Document Distribution (Name / Organization)

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Method of Control (hard copy or computer file)

Document Return Date