ProcurePlus

Case Study: CARA

BACKGROUND

CARA (Community Accommodation and Respite Agency) is a leading South Australian Disability Service Provider with over 1,000 staff. With these large numbers and several hundred disabled tenants, CARA undertake special care and assistance for all people and offer extensive support programs which require mobile one-on-one care, personal interaction and physical support.

OUR SOLUTION

Through Westlab’s ProcurePlus program and in conjunction with WeStore, CARA are able to take advantage of a consistent invoicing and delivery program. Instead of placing around 60 orders and receiving 60 invoices per month, CARA are able to place one order a nd receive one invoice, while delivering to as many locations as required.

THE CHALLENGE

With CARA’s staff profiles and type of work a regular supply of disposable healthcare PPE is required for both the safety of the individual and the staff member. With over 100 sites, CARA had their work cut out for them on the procurement and purchasing level, needing regular deliveries to each site.

RESULTS

CARA have literally reduced 99% of the workload when procuring PPE, and when combined with a highly reliable and topquality product and market leading prices, this makes procurement for them a breeze. Where previously pandemic-related procurement would have taken precious resources from the procurement level, this is minimised.

Partnering with Westlab’s successful WeStore program, ProcurePlus allows easy ordering and easy payment for organisations with multiple sites.

ProcurePlus

Westlab’s mantra is to Consult, Create and Coordinate. Our goal is to take the complexity out of the procurement process, simplifying the ordering, invoicing and delivery steps in order to save valuable time and effort in the procurement process, and to massively reduce the workload of accounts.

Who is it for?

ProcurePlus is ideal for companies where head office conducts purchasing on behalf of multiple individual sites. ProcurePlus is available for groups with a spend of over $10K per month.

How does it work?

• Head office will provide Westlab with cost centres/site codes • Orders are sent from HQ on demand, specifying which quantities are delivered to which sites

• Goods are dispatched immediately – same day dispatch for orders placed before 2PM

• Each month, an invoice is generated for all deliveries in the set period.

Consolidated invoices and transaction reports

Accounts

The finance team will receive a consolidated invoice detailing all deliveries during the agreed period.

Procurement

The procurement team receive detailed transaction reports along with a monthly detailed site.