Minutes

Minutes of the Board of Directors Meeting - March 11, 2019

Members Present: Chad Austin, Norm Champ, Rochelle Christensen, David Daubert, Tom Goudreault, Steve Hennessy, Jill Jewell, Dave Marek, Kathy Larsen, Rick Recker, Damon Rothstein, Jenny Scobie, Chris Turoski

Members Absent: Dennis Barker, Sarah Stangl Guests: Sarah McInerney

Secretary’s Report

Minutes of the Board of Directors’ Meeting for February 11, 2019 were approved and accepted by Steve Hennessey, and seconded by Kathy Larsen.

Treasurer’s Report

· Updated report will come out next meeting.

Office Manager’s Report (As of Feb. 28)

Membership: 2019 2018 Membership Total 2,416 2,493 (last month 2,429)

The following donations were received in February 2019: $60 to MDRA General Fund and $20 to the MDRA Foundation.

Web/Twitter/Facebook/Pinterest

As of Feb. 28 Last Month Current Facebook 6,890 6,913 Twitter 1,917 1,924 Pinterest 480 479 Instagram 777 776 COMMITTEE REPORTS

Admin/Governance: MDRA is looking for a pro-bono attorney to come to the board meeting and dedicate up to one hour per week of their time. Interested parties should contact Sarah. MDRA is taking part in the charities review process, this will be a one to tow year process that ensures appropriate control are in place and best practices are followed.

Finance: The finance committee has not yet met.

Foundation: This committee is currently creating a fundraising plan. In addition, our next grant cycle will be open March 25- April 30.

Programs: The spring training class has 93 people registered and the women’s running class has six people registered. The live Facebook feed from the marathon training class was a big hit with over 1200 views. The spring training class has nearly half of runners training for the half marathon, which is significantly higher than in previous years and the coaches are adjusting routes that will work well for those registrants. Also scheduled are the following: shopping days, speakers, dinner fun nights, sponsored 20 mile for the public and a bring a friend run.

Promotions/Advocacy:This committee will be looking at our large number of prospects and will create a plan on how we reach these people. The US Bank marathon was well attended with 30 participants. This committee is also looking to plan one run per month open to the public.

Publications: This committee is thinking of hosting a writer’s summit to brainstorm ideas on topics for RunMinnesota.

Race: A special recognition award was granted to Hal Gensler.

USATF: Discussed the cross country circuit and its potential alignment with MDRA.

New Business: The board discussed recognition for the current race director for outstanding work.

Old Business: No update.

The meeting was adjourned by Dave Marek, and seconded by Rick Recker. The next MDRA Board meeting will be April 8, 2019.

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Minutes of the Board of Directors Meeting - April 8, 2019

Members Present: Chad Austin, Dennis Barker, Norm Champ, Rochelle Christensen, Tom Goudreault, Steve Hennessy, Jill Jewell, Kathy Larsen, Rick Recker, Damon Rothstein, Sarah Stangl, Chris Turoski, David Daubert.

Members Absent: Jenny Scobie, Dave Marek, Damon Rothstein Guests: Sarah McInerney, Gloria Jansen

Gloria Jansen reported on the Minnesota Elite Athlete Development Program (MEADP). MEAPD provides grants to develop long distance Minnesota runners. MEADP began in1998 and MDRA has contributed $1,000 per year. TCM and Grandma’s Marathon have also been constant supporters along with various contributors throughout the years. Gloria represents MDRA on the MEADP board. Awards are presented to athletes that qualify for the Olympic trials as well as annually to runners that demonstrate elite status and apply for the grant. Grant recipients will be posted on MDRAs website.

Secretary’s Report

Minutes of the Board of Directors’ Meeting for March 11, 2019 were approved and accepted by Norm Champ, and seconded by Jill Jewel.

Treasurer’s Report

The newly formed Finance Committee met on April 4, and is reviewing and amending processes.The March Statement of Activity was presented.

Office Manager’s Report As of March 31, 2019

Membership: 2019 2018 Membership Total 2,423 2,468 (prior month: 2,416)

The following donations were received in March 2019: $205 to MDRA General Fund and $500 to the MDRA Foundation.

Seven grant applications have been received to date, up from last year. The Spring Training program has more members than last year as does the Women’s Running Clinic.

Web/Twitter/Facebook/Pinterest

As of March 31 Last Month Current Facebook 6,913 6,949 Twitter 1,924 1,936 Pinterest 479 497 Instagram 776 796 post run gathering at Sea Salt. Non class members will be invited. A May event will also be scheduled.

Publications: The new issue of the magazine has just been printed and will be distributed to local running stores and mailed to members.

Race: The race committee did not meet this month. Ron Daws had low turnout. The Seven Mile had a robust turnout. The Fred Kurtz has a low registered number and snowy weather is likely to be a factor.

USATF: No meeting this month.

New Business: Dave D led discussion to increase MDRA’s presence at non MDRA races. Races require a fee for a physical presence. Dave has volunteered to coordinate volunteers for this activity The Promotion Committee will pursue this discussion.

Wells Fargo Running Team had an expo and MDRA attended. Dave D will represent MDRA at the General Mills Team Running event.

Old Business: No update.

The meeting was adjourned by Rick Recker, and seconded by Sarah S. The next MDRA Board meeting will be May 13, 2019.

COMMITTEE REPORTS

Admin/Governance: The committee is moving forward with the Charities Review Council. Applications have been received for pro bono attorneys to assist MDRA, and are being reviewed.

Finance: The committee met April 4, 2019 and discussed processes for reporting and financial controls.

Foundation: The committee met April 3, 2019 and briefly reviewed the Community Grant applications and fundraising plans. Amy is moving forward on a fund raising piece and Give to the Max day. Facebook’s “Birthday Giving” has proven efficient and effective in raising funds.

Programs: Chad A. recruited three more members and will meet before the May board meeting. Spring Training is going well, Tuesdays’ post training run featured education from Fairview. The following week Tuesday’s training run will end with fun at Sea Salt.

Promotions/Advocacy:The committee met on April 2, 2019. The committee is asking the board to review the Exit Survey and provide feedback. A questionnaire will be on survey monkey. They are also working on a survey for current members. Jill is working on the “ monthly fun run with great eats”, the first of which is April 16 at Wabun with a

Minutes of the Board of Directors Meeting - May 13, 2019

Members Present: Chad Austin, Dennis Barker, Norm Champ, Rochelle Christensen, David Daubert, Tom Goudreault, Steve Hennessy, Jill Jewell, Kathy Larsen, Dave Marek, Rick Recker, Damon Rothstein, Jenny Scobie, Sarah Stangl, Chris Turoski.

Members Absent: Norm Champ Guests: Sarah McInerney

Secretary’s Report

Minutes of the Board of Directors’ Meeting for April 8, 2019 were approved and accepted by Rick Recker, and seconded by Tom Goudreault.

Treasurer’s Report

• 2019 YTD advertising is ahead of budget- at 57% 1/3 of the way through the year. • 2019 YTD membership dues are ahead of budget- at 47% 1/3 of the way through the year. • 2019 YTD spring marathon training class revenue is ahead of budget- at 133% 1/3 of the way through the year. • 2019 insurance costs are above budget - workers comp insurance was not included in the 2019 budget • 2019 magazine costs are tracking to budget - 59% with 2 of 4 issues complete.

The treasurer’s report was approved and accepted by Steve Hennessey, and seconded by Jill Jewell.

Office Manager’s Report As of April 30, 2019

Membership: 2019 2018 Membership Total 2,440 2,466 (prior month: 2,423)

The following donations were received in April 2019: $265 to MDRA General Fund, $150 to the MDRA Foundation, and $36 to the Steven Ojalvo Fund.

Web/Twitter/Facebook/Pinterest

As of April 30 Last Month Current Facebook 6,949 7,000 Twitter 1,936 1,949 Pinterest 497 480 Instagram 796 835 from the training classes and others to get a sense of who might be interested in becoming a coach.

Promotions/Advocacy: This committee met this month and are working on launching an exit survey for people to complete so we can understand better why members are not renewing. The social events calendar is filling up and 20-30 non-training class runners showed up to the last event. In June, we will have a social run the week after Grandma’s Marathon.

Publications: MDRA hosted a meeting of creative writers to discuss topics of interest for current members and non-members. This committee is also working on getting more ads. E-News and web ad income has increased due to the time of year with race season.

Race: City of Lakes registrant numbers are well above previous years to date.

USATF: There are 15 newly certified routes in Minnesota this year.

New Business: The volunteer sign up is open for Grandma’s Marathon.

Old Business: No update.

The meeting was adjourned by David Daubert, and seconded by Kathy Larsen.

The next MDRA Board meeting will be June 10, 2019.

COMMITTEE REPORTS

Admin/Governance: The new members of this committee have had initial meetings to discuss policies and corporate structure.

Finance: The first finance committee met this month. Quickbooks has proven to be a much easier tool to use for accounting than previous tools. 2018 taxes for MDRA and MDRA Foundation are in process and the 990 will be submitted this week. Individual budgets will be created for program committees to work on.

Foundation: The Foundation committee presented recommendations for the 2019 grant. The board discussed and approved the grant recipient which will be announced after the recipient has accepted the award. This committee plans to work on adding additional guidelines for applicants for next years’ grant cycle.

Programs: This committee met this month and are working on recruiting new coaches for MDRA. They have reached out to team leaders

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The Member Connection is the members only portion of runmdra.org. It will keep you up to date with your membership benefits, streamline member dues and support class registration as well as host all our training program class information pages. If you need assistance with your login in please contact runminnesota@gmail.com. Don’t worry, we will continue with paper renewals for those of you who prefer to renew through the mail. INDIVIDUAL FAMILY STUDENT 1 year $ 25 1 year $ 40 1 year (Under 25) $ 20 2 year 45 2 year 75 2 year 35 Sustaining 125 Sustaining 150 FAMILY Membership: includes 2 people Minnesota Distance Running Association living in the same household. P.O. Box 6419 Minneapolis, MN 55406-0419 runmdra.org