Issuu

Saturday, 30th November at the Theme:

â€œThe Radiographer is promoting and maintaining safety culture.â€? Registration fees: - MIT - $305.00 - Student MIT - $280.00 - Non-MIT - $455.00 Registration fees includes:

- Full-Day Conference inclusive of Morning and Afternoon tea with Lunch and Accomodation. - 1 Hour Cocktail - Buffet Dinner Bus service from suva and Lautoka or One-way reimbursement of Boat Fare for MITs from the Islands. Last day of Registration is 15th November 2019

Event proudly Sponsored by:

Warm greetings from the FSMIT Council. We welcome you the 2019 Annual General Meeting of Fiji Society of Medical Imaging Technologist. The FSMIT currently has 145 active members compared to 129 from last year who are practicing throughout Fiji and we are glad that you are part of this august body of professionals. We convey our gratitude for your support and contributions to the profession. Since the establishment of FSMIT Council, we have made great progress in promoting continuous professional development of all our MITs and have contributed in many ways in lifting the standards and integrity of the profession. We encourage you all to take part in as many CPD activities as possible to keep abreast with our fast changing technologies and practice and continue to strive to increase your knowledge and expertise. In this booklet, you will find the relevant documents detailing the activities of the council. This yearâ€™s AGM will see the election of office bearer as the current office bearers term comes to an end. We wish the new Council the very best and hope that they will be able to take this profession to greater heights.

We wish all a productive and prosperous new year as we draw to an end of 2019.

This document is confidential and is meant to be used by the FSMIT members only.

-1-

President: Mr. Manik Chand (+6799947397) | Secretary: Mr. Edwin Singh (+6799468304) P.O Box 4307 Samabula - F I J I | fsmitcouncil@gmaill.com Member of the International Society of Radiographers & Radiological Technologists

2019 AGM Agenda 1.

Welcome & Establishment of Quorum

Review and approval of 2017 AGM Minutes

Matters arising from minutes

Presidents Report of 2019

Financial Reports: a.

2017 Audit Report

2018 Audit Report

2019 Income & Expenditure

AOB

Election of New Office Bearers

-2-

2018 AUDIT REPORT

For the year ended 31st December 2018

-3-

-4-

-5-

-6-

-7-

-8-

-9-

- 10 -

- 11 -

- 12 -

2019

- 13 -

FSMIT Income & Expenditure AS OF 1ST October 2019 INCOME Balance brought forward

$32,466.15

APL/SUB LETTER OF GOOD STANDING JUDICIAL

$1,978.50 $120 $729.50

TOTAL

$35,294.15

EXPENSES BANK FEES BAILIFF SERVICES CPD PRINTING POSTAL BOX FEE STATIONERIES OUTRIGGER RESORT DEPOSIT TOTAL EXPENSES BALANCE CARRIED FORWARD

$131 $80 $595.95 $38.86 $129 $8,440 $9,415 $25,879.34

- 14 -

Appendix

Rules of Conduct

- 15 -

ANNUAL GENERAL MEETING (AGM) - Rules of Conduct In accordance to Section 30 (c) of the MEDICAL IMAGING TECHNOLOGISTS DECREE 2009 (DECREE No. 40 of 2009), the following AGM Rules of Conduct has been adopted by the FSMIT Council. In the interest of an orderly meeting, we ask you to honor the following rules of conduct:

Debate: After a question has been stated by the Chair, it is before the assembly for consideration and action and debate.

1. The President of FSMIT Council is the chair of the meeting. The Chair or any person assuming the role of the Chair has complete authority and discretion on all matters relating to the conduct of the meeting. Members are expected to comply with the Chair’s instructions, and may be removed from the meeting if they fail to comply.

Announcing the Vote: When the debate appears to have closed, the chair calls for a vote, first calling for the affirmative and then for the negative vote. In putting the motion, the chair should make perfectly clear what the motion is that the assembly is to decide.

2. The FSMIT Council Secretary shall act as Secretary of the proceedings. If the Sceretary is unavailable the Assistant Secretary acts in his/her absence. In the absence of both the secretaries, the Chair shall appoint a member of the Council to act as the secretary.

7. When an item on the Agenda is before the meeting for discussion, questions and comments should be confined to that item. In addition, members should confine comments to one subject at a time in order to give other members an opportunity to speak on that subject.

3. The meeting shall not be open to the public except by decision of the Council. Any such decision of the Council may be reversed upon a majority vote of Members registered and present.

8. Members will be given a fair opportunity to ask questions and make comments on subjects other than those on which a vote is taken. If a member has a question or comment not related to an Agenda item, an opportunity will be provided to present proper questions and comments during the “Matters Arising / Other Business” portion of the Agenda.

4. Quorum - Business can only be conducted at an AGM if there is a quorum of voters. Quorum consists of 50% of Members. 5. Obtaining the Floor - Members wishing to address the meeting may do so during any period in which discussion is open to the members. Comments and questions from members must be relevant to the items of business under consideration at the meeting. Members may address the meeting only after being recognized by the Chair, and should raise their hand until recognized by the Chair. Once recognized, the member should stand at his or hear seat, state his or her name and then direct his or her questions or comment to the chair. 6. Motions - A motion is a proposal that the assembly take certain action, or that it express itself as holding certain views. Moving Motions: A Motion is made by a member who has obtained the floor as already described and saying, “I move that” (which is equivalent to saying, “I propose that”), and then stating the action he proposes to have taken. Thus, a member “moves” (proposes) that a resolution be adopted, or amended, or referred to a committee, or that a vote of thanks be extended, etc. Seconding Motions: As a general rule, every motion should be seconded. This is to prevent time being consumed in considering a question that only one person favors, and consequently little attention is paid to it in routine motions. Where the chair is certain the motion meets general favor, and yet members are slow about seconding it, he may proceed without waiting for a second. Yet, any one may make a point of order that the motion has not been seconded, and then the chair is obliged to proceed formally and call for a second. The better way when a motion is not at once seconded, is for the chair to ask, “Is the motion seconded?” A motion is seconded by a member saying “I second the motion.” or “I second it.” Stating the Question/Motion: When a motion has been made and seconded, it is the duty of the chair, unless he rules it out of order, immediately to state the motion - that is, state the exact motion that is before the assesmbly for its consideration and action.

9. Please permit each speaker to conclude her or his remarks without interruption. Repeated interruptions by any person will be a basis for removal from the meeting. 10. In order to maintain an orderly and efficient meeting and to give all members who so desire an opportunity to speak, the Chair may, in his sole discretion (i) limit the time that a speaker may speak, and/or (ii) limit the number of times that a member may speak, and/or (iii) terminate discussion. 11. No questions relating to personal matters may be asked during the meeting. Members must remain courteous and avoid personal attacks. Derogatory references to personalities or comments that are otherwise in bad taste will not be permitted and will be a basis for removal from the meeting. 12. The views, constructive comments and criticisms of the members are welcome, but the Chair will stop discussions that: (i) are irrelevant to the business of the Council, (ii) relate to sensitive or confidential matters, including without limitation personnel matters, (iii) are in substance repetitious of statements made by other persons. 13. Voting - Voting on motions or elections shall be done by show of hands and every member shall be entitled to one vote. The Chair or any member may ask that a secret ballot or roll call be taken provided this is agreed upon by a majority count. 14. No materials or documents of any kind may be distributed or exchanged at the AGM, except for materials and documents distributed by the Council. 15. No recording devices or videographic equipment will be permitted in the meeting except for those pre-approved by the Council. Non-flash still photographs may be taken. 16. The Council may amend or add to these rules at any time if deemed to be in the best interest of the Council and its Members.

GLOSSARY

Abstain: To refuse to vote either for or against a motion. Members are not obliged to vote and the records of the AGM take no official notice of such a refusal. Point of order: A question raised with respect to any departure from the standing orders, rules of procedure or other customary procedures either in debate or in the conduct of the AGM. Points of order are decided by the Chairman of the AGM, whose decision is final. Standing order: A rule adopted by the AGM to regulate its proceedings which remains in effect permanently. Standing orders may be altered or repealed only by a subsequent decision of the AGM.

- 16 -

NOTES