RIYAADA INSTITUTIONAL DOCUMENT SERIES
Assessment, Certification & Verification Procedures Fair assessment, secure awards and trusted digital verification LEARN. QUALIFY. LEAD. A controlled end-to-end procedure from assessment design and learner identity through result approval, credential issue, verification, replacement and revocation.
Document code
RIY-ACA-ASM-004
Version / issue
Version 1.0 | July 2026
Status
Controlled Draft for Institutional Approval
Owner
Office of the Dean / Quality Assurance & Standards Unit
RIYAADA Institute for Leadership & Governance Abdiaziz District, Via-Bandar Qaasim, Mogadishu, Somalia info@riyaadaacademy.com | +252 617 596 220
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Document control CONTROLLED DOCUMENT The editable fields in this template must be completed before approval. Printed copies are uncontrolled unless stamped and dated by the Quality Assurance & Standards Unit.
Document title
Assessment, Certification & Verification Procedures
Document code
RIY-ACA-ASM-004
Policy owner
Office of the Dean / designated directorate
Approval authority
RIYAADA Governing Board / delegated Academic Council
Version
1.0
Issue date
July 2026
Effective date
[DD Month YYYY]
Review cycle
Annual, or earlier when law, standards, platform architecture or institutional needs change
Classification
Public institutional document / internal controlled annexes where indicated
Supersedes
New document
Approval and sign-off Role
Name
Signature
Prepared by
[Name / title]
Quality review
Director, Student Affairs, Certification & Quality Assurance
Academic endorsement
Dean of the Academy
Institutional approval
Founder & Chairman / Governing Board
Date
Revision history Version
Date
Summary of change
Approved by
1.0
July 2026
First controlled institutional edition
[Pending]
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Purpose RIYAADA assessments must produce valid, reliable, fair and authentic evidence of achievement. Certificates and digital credentials must be issued only after approved results are recorded in the authoritative registry and must be verifiable through controlled institutional channels. AWARD CONTROL No certificate may be signed, printed, published or released from an informal list, faculty message, spreadsheet copy or unapproved result. The Registry is the authoritative source after result approval.
Assessment principles ciple
Operational requirement
Validity
Tasks directly assess approved learning outcomes at the stated level.
Reliability
Rubrics, assessor briefing and moderation support consistent judgement.
Fairness
Clear instructions, reasonable adjustments and unbiased decision processes.
Authenticity
Identity, authorship and performance evidence are proportionate to risk.
Transparency
Learners know task, criteria, weighting, deadlines, pass rules and appeal routes.
Security
Assessment content, submissions, marks and credentials are access-controlled and retained.
Development
Feedback is timely, specific and supports improved practice.
Assessment lifecycle 1
2
3
4
5
6
7
8
Design
Approve
Prepare
Conduct
Mark
Moderate
Approve
Award
Map task to outcomes
Internal scrutiny
Brief learner/assessor
Secure and accessible
Rubric and evidence
Quality check
Results board
Registry and verification
Roles and separation of duties Role
Key duties
Must not
Module/programme lead
Design briefs, coordinate marking, monitor deadlines and propose results.
Unilaterally approve final awards.
Assessor
Judge evidence against rubric; provide feedback; declare conflicts.
Assess conflicted learner without mitigation.
Moderator
Sample tasks, marking and feedback; challenge inconsistency.
Rubber-stamp without evidence.
Assessment / Academic Board
Review cohort profile, exceptions, integrity, moderation and approve results.
Approve incomplete or unresolved high-risk cases.
Registry
Record approved results; produce transcript/credentials; maintain register.
Change grades without authorised decision.
Quality Assurance
Audit process, sampling, anomalies, appeals and action closure.
Replace academic judgement outside defined process.
Digital administrator
Configure secure submission, roles, timestamps, backups and verification interface.
Access or alter academic records without authority.
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Assessment design and approval checklist • Assessment title, mapped outcomes, weighting and submission mode are stated. • Professional context and required evidence are clear and achievable. • Workload and deadline are proportionate to learning hours. • Rubric criteria distinguish levels of achievement and align with outcomes. • Academic integrity, permitted collaboration and responsible AI rules are explicit. • Accessibility and reasonable-adjustment options are considered without changing competence standards. • Security classification, assessor, moderator and retention period are assigned. • A model answer, benchmark evidence or assessor guidance is available where appropriate.
Result rules Rule
Default institutional position
Programme variation
Pass mark
50% or “competent” against all mandatory criteria.
Must be approved in programme specification.
Overall pass
All mandatory assessments passed and conduct/attendance requirements satisfied.
Compensation only if expressly approved.
Reassessment
One reassessment opportunity for eligible failed component.
Cap and timing stated in handbook.
Late submission
Penalty or deferral according to published rule and approved extenuating circumstance.
No informal faculty waiver.
Non-submission
Recorded as non-submission pending approved deferral, where applicable.
Escalate learner support concern.
Recognition of prior learning
Evidence-mapped, verified and approved; no automatic exemption.
Limits stated by programme.
Distinction / merit
Only where thresholds and rules are approved and consistently applied.
Published before enrolment.
Moderation and result approval Stage
Minimum evidence
Decision record
Pre-assessment moderation
Brief, outcomes, rubric, level, workload, accessibility and integrity controls.
Approval / conditions before release.
Marking calibration
Common examples or benchmark discussion for multiple assessors.
Assessor briefing record.
Post-marking moderation
Risk-based sample including high, borderline, fail, reassessment and anomalies.
Moderator report and agreed changes.
Cohort result review
Distribution, outliers, assessment performance, integrity cases, unresolved complaints.
Signed Board minute / result sheet.
Registry release
Approved final results, identity and completion checks.
Award issue register.
Appeals and reassessment An appeal challenges a procedural irregularity, bias, material error or failure to apply approved rules; it is not a request to re-mark solely because a learner disagrees with academic judgement. Appeals should normally be lodged within 10 working days of result notification using the approved form. The reviewer must be independent of the original decision where practicable. RIYAADA | LEARN. QUALIFY. LEAD.
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1
2
3
4
5
6
Submit
Screen
Review
Decision
Record
Learn
Grounds and evidence
Eligibility and timeliness
Independent evidence review
Uphold / vary / dismiss
Registry and communication
Corrective action if needed
Certificate and credential specification Required field
Control
Institutional identity
Approved RIYAADA name, brand and authorised signatories.
Recipient
Verified legal/preferred name according to registry rule.
Award and programme
Exact approved wording and programme code.
Achievement date
Date result was formally approved or award conferred.
Credential ID
Unique, non-reused and linked to authoritative record.
Verification route
Secure URL and/or QR code; no sensitive data exposed.
Security features
Controlled serial, design version, print controls, signatures and optional digital signature.
Status
Valid, replaced, corrected, suspended or revoked, with audit trail.
Credential numbering convention FORMAT RIY-[AWARD]-[PROGRAMME]-[YEAR]-[SEQUENCE] — example: RIY-ACP-HLMG-2026-0042. The registry generates the final ID; staff must not invent identifiers.
Verification process 1
2
3
4
5
6
Query
Match
Display
Protect
Log
Escalate
Credential ID / QR
Authoritative registry
Minimum verification fields
No excess personal data
Verification event / anomaly
Fraud, mismatch or revocation
Verification response
Display
Valid
Recipient name (privacy-controlled), award, programme, issue date, credential ID and valid status.
Replaced / corrected
Current credential reference and status of previous credential, without exposing unnecessary history.
Revoked
Credential is not valid; reason handled through authorised confidential process.
Not found
No match; advise requester to check details or contact Registry. Do not confirm allegations.
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Replacement, correction and revocation Case
Authorisation
Record action
Administrative error
Registry manager after evidence and approval.
Correct record; reissue; mark original superseded.
Name change
Verified legal/approved evidence and published rule.
Link old/new record with restricted audit history.
Loss or damage
Identity check and replacement request; fee if approved.
Issue replacement carrying same achievement and replacement notation.
Academic misconduct discovered later
Academic Council / authorised panel after due process.
Suspend/revoke; update verification status; notify affected parties as lawful.
Fraudulent certificate
Registry and executive escalation; legal/security action as appropriate.
Preserve evidence; flag invalid; issue formal verification response.
Records and retention • Permanent: final approved award register, credential ID, award, programme, result approval reference, issue/replacement/revocation history. • Long-term according to schedule: transcripts, final marks, moderation and Board records. • Defined operational period: submissions, scripts, feedback, attendance, identity evidence and appeal files. • Access is role-based, logged and reviewed. Backups and recovery tests are documented. • Retention and disposal comply with applicable law, contractual obligations and approved RIYAADA schedules.
Reference framework and source notes This document should be read with current Somali law, RIYAADA governing instruments and applicable international standards. External references are used for alignment and do not imply certification, accreditation or formal endorsement. • • •
RIYAADA Academy online platform RIYAADA Quality Assurance Policy and Framework. RIYAADA Academic Integrity, Admissions and Digital Learning policies.
Implementation record Action
Owner
Due date
Evidence / status
Approval and publication
Registry / Certification and Quality Assurance
[Date]
[Board minute / approval reference]
Staff briefing and learner communication
Relevant directorate
[Date]
[Briefing record / webpage]
Systems and forms configured
Digital Learning / Registry
[Date]
[Configuration test / form register]
First compliance review
Registry / Certification and Quality Assurance
[Date]
[Audit report / improvement log]
VERSION CONTROL Only the version held in the RIYAADA controlled document repository is authoritative. Obsolete versions must be archived, watermarked “Superseded”, and removed from active webpages and shared drives.
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SOURCE URL: https://riyaadaacademy.com/assessment-certification-and-verification-procedures
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