RM of Oakview meeting - Mar 28, 2023

Submitted Rivers Banner

The minutes of the sixth regular meeting of the Council of the Rural Municipality of Oakview held Tuesday, Mar. 28, 2023 at 6:05 p.m. in the Rapid City Council Chambers

Present: Reeve: Robert Christie

Councillors: Bill Aaroe, Lloyd Evans and Gavin Reynolds C.A.O.: Marci Quane

Virtual: Marie Andrew

Absent: Mark Gill and Frank Hyndman

Reeve Robert Christie presiding.

Adoption of Agenda

Motion : B. Aaroe – L. Evans

That the agenda for Mar. 28, 2023 be adopted as presented. Carried

Minutes

Motion: L. Evans – B. Aaroe

That the minutes of the fifth regular meeting held on March 14th, 2023 be adopted as circulated. Carried

By-laws

1. 2023-2 Rapid City Utility Rates with Passthrough – 2nd & 3rd Readings

Motion: M. Andrew – L. Evans

Therefore be it resolved that Council give second reading to by-law 2023-2 being a by-law authorizing Rapid City Utility passthrough rates. For: Christie, Aaroe and Andrew - Against: Evans Carried

Motion: L. Evans – B. Aaroe

Therefore be it resolved that Council give third and final reading to by-law 2023-2 being a by-law authorizing Rapid City Utility passthrough rates. For: Christie, Aaroe and Andrew - Against: Evans Carried

Councillor Gavin Reynolds arrived at 6:20 p.m.

Unfinished business

1. Rapid City Fire Department – Request for Training Site General Business

1. Province of Manitoba, Minister of Environment and Climate – 2023 Budget Priorities

2. Province of Manitoba, Minister of Transportation and Infrastructure – 2023 Budget Priorities

3. Rapid City Chamber of Commerce – 2023 Membership Opportunity

Motion: G. Reynolds – B. Aaroe

Therefore be it resolve that Council purchase a membership to the Rapid City Chamber for 2023 at the cost of $125.00. Carried

4. Access Road Extension Request, M Weighell, SW 21-13-19 – Request was withdrawn.

5. Valley Life Membership and Funding Request

Motion: B. Aaroe – L. Evans - Whereas the RM of Clanwilliam-Erickson supports the undertaking of Valley Life Housing Group, Whereas the RM of Clanwilliam-Erickson has requested membership in Valley Life Housing Group, and Whereas the Valley Life Housing Group Board supports membership for the RM of Clanwilliam-Erikson, and Whereas each current Valley Life Housing Group municipal member must provide approval of any new members approved by the Valley Life Housing Group, Therefore, be it resolved that the RM of Oakview, approves the membership of the RM of Clanwilliam-Erickson within the Valley Life Housing Group. Carried

Motion: B. Aaroe – G. Reynolds

Whereas the Valley Life Housing Group is completing the due diligence to determine sustainability of undertaking the construction of an Assisted Living facility;

Therefore, be it resolved that Council of the RM of Oakview grant the Valley Life Housing Group $2,500.00 for 2023. Carried

- NOTICE OF ANNUAL MEETING -

Wednesday, June 7th

Royal Canadian Legion Hall

205 Woodworth Ave, Kenton

7:00pm (doors open at 6:30pm)

Registration available at 204-748-6700 ext 311 www.valleyviewco-op.crs

- AGENDA ITEMS TO INCLUDE -

Audit/Financial Report

Board Report

FCL Delegate Report

Appointment of Auditors

General Manager Report

Election of Directors

Bylaw change 4.02

Minutes from last meeting

4.02 Removal of Directors [Section 191 (1)]

(a) Subject to the Act, the members, by ordinary resolution at a special meeting of members, may remove a director from office.

(b) A director who breaches the Board’s Code of Conduct for directors can be removed by ordinary resolution at a duly called meeting of the board.

Valleyview Consumers Co-op Ltd nominations for the position of Director.

Three 3-year terms

Details on the qualifications and requirements can be picked up at all Valleyview Co-op locations. Nominations must be submitted in writing no later than 5:00pm May 24th, 2023

- CONTACT NOMINATING COMMITTEE -

The Nominating Committee

Valleyview Consumers Co-op Ltd

Box 550, Virden, R0M 2C0

Email: hr@valleyview.coop www.valleyviewco-op.crs

6. Manitoba Water Services Board – Project Management Rapid City Water Distribution System Project

Motion: G. Reynolds –L. Evans - Therefore be it resolved that the Council of the R. M. of Oakview request technical and financial assistance from the Manitoba Water Services Board to provide project management services for the Rapid City water distribution system and water treatment plant upgrade project. Carried

7. Policy 2023-1 Abuse Policy

Motion: B. Aaroe – M. Andrew - Therefore be it resolved that Council of the RM of Oakview adopts policy 2023-1 Abuse Policy; Further be it resolved that the Chief Administrative Officer be appointed the designated representative for the RM of Oakview. Carried

8. Web meeting with Minister Doyle Piwniuk – Reeve Christie updated the group that he took part in a web meeting with Hamiota Municipality and Prairie View Municipality regarding repairs and upgrades to Highway 24.

Adjournment

Motion: G. Reynolds – B. Aaroe

Be it resolved that the Council of the R. M. of Oakview do now adjourn to reconvene again after the Public Hearing for the 2023 Financial Plan. Carried Public hearing

1. 2023 Financial Plan Public Hearing Presentation - 7:30 p.m.

The hearing was advertised and notices were placed as required.

Public in attendance: Brent Fortune Public Hearing closed at 8:22 p.m.

Public hearing closed

Motion: B. Aaroe – M. Andrew

That Council, having completed its duties at the Public Hearing to hear public presentation in respect to the Financial Plan Hearing do now close the hearing and reconvene the regular council meeting. Carried

Motion: G. Reynolds – B. Aaroe

Whereas Section 162 of The Municipal Act requires each municipality to adopt a financial plan of the amounts required for the lawful purposes of the municipality and to adopt the said financial plan by resolution; And Whereas the Council of the Rural Municipality of Oakview has made such a financial plan; And Whereas the Council has prepared a program showing proposed capital expenditures and sources of revenue for the next five years under Section 568 of The Municipal Act;

And Whereas the Council of the Rural Municipality of Oakview has held a public hearing in accordance with subsection 162(2)MA with respect to the 2023 Financial Plan; Now therefore be it resolved that the financial plan for the Rural Municipality of Oakview for the 2023 year, as set out in the form approved by the Minister, be and the same are hereby adopted and that the said estimates shall be incorporated and form part of the 2023 tax levy by-law. Carried By-laws

2. 2023-3 Tax Levy By-Law – 1st Reading

Motion: B. Aaroe – L. Evans - Therefore be it resolved that the Council of the R. M. of Oakview give first reading to By-Law No. 2023-3, being the 2023 Tax Levy By-Law for the R. M. of Oakview. Carried Communications

Motion: L. Evans – B. Aaroe - Be it resolved that the following communications be received and filed:

1. Manitoba Organization for Victim Assistance

2. Ryan Price – Entertainer

3. Parkland Tourism – Membership Opportunity Carried

In Camera

Motion : M. Andrew– G. Reynolds

#98/23 : Be it resolved that Council does now resolve into committee of the whole council to meet in camera to discuss confidential issues; And be it further resolved that all matters discussed in camera be kept confidential until such matters are discussed in an open council or committee meeting. Carried

Motion : B. Aaroe – L. Evans - That the meeting of the committee of the whole council be adjourned and that council resume the former order of business. Carried Accounts

1. List of Accounts

Motion: M. Andrew – Bill Aaroe

Be it resolved that the report of the Finance Committee be received and that R. M. of Oakview’s General Pay List Cheque’s #9765 – #9796 payroll Cheque’s #54802– #54815 including pre-authorized payments amounting to $56,260.15. Carried

2. February Financial Statements

Motion: L. Evans – G. Reynolds - That Council of the RM of Oakview approve the financial statement as at February 28, 2023 as presented. CARRIED R. M. OF OAKVIEW March 28th, 2023 PAGE 4

Adjournment - Motion : G. Reynolds – L. Evans - That the Council of the R. M. of Oakview do now adjourn to meet again on Tuesday, April 11th, 2023 at 7:30

Present: Reeve, Ches Bollman; Councillors, Neil Waldner, Gregg Campbell, Rod Paterson, Wes Pankratz, Cameron Hales and Melissa Bromley; Chief Administrative Officer, Shawna Paulsen; and Administrative Assistant, Jennifer Sutherland. Others Present: Sid Perchak and Kerry Moorehead, Public Works.

Delegations: Sonikile Tembo, City of Brandon Planning Department and Haley Lebreau, Water Resource Officer.

Medical first responder (MRF) program – 2023058

Bromley/Waldner

Whereas the Medical First Response (MFR) program is an essential part of emergency medicine in rural Manitoba, fully funded by Municipalities and operating successfully for more than 25 years; and whereas the province of Manitoba established the college of paramedics in legislation, providing the college with the ability to amend the training requirements for emergency medical responders (EMR), including those volunteering in MFR programs; and whereas the College of Paramedics increased the required training time for an EMR from 120 hours to 312 hours without any consultation with Municipalities or the existing MFR programs running successfully throughout the province; and whereas the increased training time has made it virtually impossible for MFR programs to attract new volunteers, thus ensuring that no EMR courses offered have enough students to proceed, so even willing volunteers cannot be trained; and whereas, MFR volunteers play an important role in providing patient care while waiting up to 60 minutes or more for an ambulance to arrive, performing delegated acts including administration of specific medications, checking vital signs and blood sugar, providing oxygen and regular communication with the paramedic team through the Medical Transportation Coordination Centre (MTCC); and whereas Shared Health has proposed that Municipalities choose between a Fire First Response program dispatched through 9-1-1, with a greatly reduced scope of delegated tasks, and no support from an EMR trained dispatcher or a Medical First Response program dispatched through MTCC, requiring compliance will all regulations set by the College of Paramedics, including the increased training time and additional licensing and insurance costs; now therefore be it resolved that the proposed model for Fire First Response be amended to include dispatch by the Medical Transportation Coordination Centre, ensure Municipally-funded First Response services do not require affiliation with the College of Paramedics and allow additional designated acts to be included in the scope of practice for these services. Carried

Veterinary service request (discussion)

Council discussed the options of joining the Minnedosa Area Veterinary Services District. The process to formally join the District is very lengthy and requires a change to the Veterinary Services District Establishment Regulation and could take years to complete. Due to this fact Council wishes to enter into an agreement with the Minnedosa Area Veterinary Services District to provide veterinary services to the citizens of Elton while the process is started to formally join the District.

Delegations

Sonikile Tembo, City of Brandon Community Planner attended to discuss the Brandon City Plan and the vision for the City of Brandon for the next 30 years. This is the last phase of engagement for the Brandon City Project, the update to Council was to share key shifts/topics arising from the community feedback

Haley Lobreau, water resource officer – environment and climate – Haley Lobreau, Water Resource Officer attended to discuss the new provincial licensing requirements regarding drainage and drainage licensing. The reminders brought forward were: *Make sure Council sends a resolution to EMO when declaring a State of Local Emergency (SOLE) so that immediate repairs can be made to drainage systems and that the licensing requirements can be submitted after the work has been completed; *When making a complaint about drainage projects citizens must fill out a complaint form which can be found on the Manitoba Drainage and Water Control website or the complaint will not be looked into further. Citizens are also reminded that when filling out the complaint forms that they describe that land that is affected not the land that they reside on.

Public works (Perchak and Moorehead) – Public Works attended to discuss conditions of the roads with spring melt as well as problem areas due to spring run off. Seasonal employee will start on Monday, April 17, 2023.

Financial statements – 2023-059

Hales/Bromley

Be it resolved that Council of the Rural Municipality of Elton hereby accept and file the Financial Statement for the month ending Mar. 31, 2023, as prepared on a cash basis. Carried Council approved accounts of $210,783.72.

Councillor Waldner declared a Conflict of Interest and left Council Chambers.

Campbell/Hales

Be it resolved that Council of the Rural Municipality of Elton hereby approve General Cheque Nos. 11968 for Bluestar Construction in the amount of $7,382.82. Carried.

Councillor Waldner returned to Council Chambers.

11.1 By-law 1655 – repeal by-law no. 1502 AGMT. with HMQ for gas tax rebate 2015-2019 – 2023-062

Council gave first and second reading to By-law No. 1655 to repeal By-law No. 1502 (Agmt. with HMQ for Gas Tax Rebate 2015-2019).

Council gave first and second reading to By-law No. 1656 to repeal By-laws 1228, 1237 and 1315 (Fire Protection Services with CFB Shilo from 1997-2010).

Pankratz/Bromley

Be it resolved that Council of the Rural Municipality of Elton hereby give first reading to By-law No. 1657 (Granting a Franchise to Centra Gas Manitoba Inc.) Carried.

Waldner/Campbell

Be it resolved that Council of the Rural Municipality of Elton hereby amend policy No. 37-2014 as presented (snow left on Municipal roads). Carried

Campbell/Hales

Be it resolved that Council of the Rural Municipality of Elton hereby authorize the Reeve and CAO to enter into an agreement on behalf of the Rural Municipality of Elton with Canadian Forces Base Shilo for Fire Services for Jan. 1, 2023 – Dec. 31, 2027, as presented. And Furthermore authorize the Reeve and CAO to execute all necessary documents. Carried.

Campbell/Bromley

Be it resolved that Council of the Rural Municipality of Elton hereby grant approval to City of Brandon to carry out their Mosquito Abatement Program for 2023 within the boundaries of the Rural Municipality of Elton. Carried.

Paterson/Campbell

Be it resolved that Council of the Rural Municipality of Elton hereby appoint Thompson Dorfman Sweatman LLP (TDS Law) to provide municipal legal services. Carried.

Council discussed the three proposals that were received for a new Strategic Plan for Elton, a more in depth review the proposals is required prior to a decision being made.

Pankratz/Paterson

Be it resolved that Council of the Rural Municipality of Elton hereby register no concerns with Ian Curle (Budget Excavating) to apply for a repairer plate with Manitoba Public Insurance and all zoning requirements have been met. Carried.

Hales/Paterson

Be it resolved that Council of the Rural Municipality of Elton hereby approve the $250 grant requested by Assiniboine River Basin Initiative to continue working on initiatives for 2023 including but not limited to: transboundary meetings and tours for municipal leaders, public works tours, watershed managers tours, a tile drainage workshop, projects and engagement with agencies across the basin on behalf of stakeholders. Carried.

Ward 1-Councillor Waldner reported that the survey for Douglas backlane and Broadway street has been received from Richmond surveys.

Reeve Bollman reported that he attended a Western Caucus meeting with the Minister in Brandon. Honourable Heather Stefanson attended, medical services, the download of RCMP fees on Municipalities and drainage were discussed.

CAO Paulsen reported that the Auditor finished up the final 2022 testing at the office this week.

Councillor Bromley attended an information session at AMM

Councillor Pankratz reported that some staff, Council and Mark Emrick, Municipal Emergency Coordinator attended the EMO conference in Dauphin.

Council accepted the quote from Toromont CAT for the 2024 Caterpillar 150 Tandem and warranty of 5-year 5,000 Hour Premier Warranty, (including trade of the 2017 Caterpillar 140 Tandem) for a total amount of $270,000.00 (excluding taxes)

Council authorized Jennifer Sutherland, Administrative Assistant to attend a Public Forum for the five-year review of the accessibility for Manitobans Act held at the Keystone Centre on Apr. 20, 2023 from 1pm – 3:30pm at no cost.

Councillor Hales reported that Evergreen Environmental Technologies is discussing the options of implementing an industrial tippage fee and $250,000.00 was put into an investment account for a rate of 4.8%.

Councillor Bromley reported that Colleen Cuvelier, Regional Manager has retired as of Apr. 6, 2023.

Councillor Pankratz reported that there will be a meeting in Wawanesa regarding invasive wild boars and more information regarding date and times are to follow.

Paterson/Hales

Be it resolved that Council of the Rural Municipality of Elton hereby agree to reconsider resolution No. 2023-044, which rescinded by-law No. 1502 (Agmt. with HMQ for Gas Tax Rebates Years 2015-2019), at the May 9, 2023, as motioned by Reeve Bollman in writing on Apr. 6, 2023. Carried.