Assistant Examinations Officer - vacancy pack

Assistant Examinations Officer Part time: 0.7 FTE

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Leaders maintain a school culture that actively promotes inclusion and mutual respect highly successfully.

This is a significant strength of the school.

ISI Inspection - 2025

Co-education: phased entry from 2027 See our brochure for further details

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Extensive individual support enables pupils to...develop a breadth of knowledge and enthusiasm for scholarship.

This is a significant strength of the school.

ISI Inspection - 2025

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HEADMASTER’S WELCOME Thank you for your interest in a position at the Royal Grammar School Guildford.

The RGS boasts a diverse, vibrant community of individuals in both teaching and support roles and we take pride in the success of our School.

The latest ISI inspection report identified two significant strengths within our School; "mutual respect" and "scholarship". We are incredibly proud of this achievement. Not only does it recognise the consistently high efforts by staff across the School, but the award of not just one, but two significant strengths by the ISI is extremely rare.

The academic standards in the School are excellent and are enriched by an extensive extra-curricular programme in which all academic staff are expected to participate; sports and the arts are important elements in School life.

We announced in December last year the exciting news that, beginning with Year 12 in 2027, RGS will become co-educational, offering girls the same opportunities that our boys enjoy. Transition will be phased and will progress organically through the year groups. You can read more in our brochure (see opposite).

The benefits of working at the RGS go beyond those listed in the job description. If you accept an offer of employment, you would be joining a staff body that collaborates professionally and socially across all departments.

The RGS is an exciting place in which to be a member of staff; I look forward to receiving an application from you.

Dr Jon Cox, Headmaster

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The school is an inclusive and welcoming environment where pupils succeed academically and make the most of the extensive range of opportunities.

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ISI Inspection - 2025

Assistant Examinations Officer Overview The Examinations Office is pivotal within the School, running public examinations such as GCSEs and A Levels, university admissions tests and internal examinations encompassing mock examinations, end of year examinations and baseline tests (MidYIS and ALIS). It ensures the exam provision operates within the regulations of the awarding bodies and provides a calm and nurturing environment for our pupils to sit their examinations.

Pupils depend on the Examinations Office to ensure they are fully briefed in preparation for exams; as such, communication with pupils and parents is an important part of the Assistant Examinations Officer role.

Due to the nature of this role, it is a requirement to work flexibly, particularly during the peak examination period in the summer. It is expected that you will often be required to work over and above your contracted hours per week with compensating time off in lieu, taken in agreement with your line manager at mutually convenient times.

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Pupils show an acute sense of respect for each other and were unanimous in their belief that diversity is a normal part of life.

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ISI Inspection

JOB DESCRIPTION & PROFESSIONAL EXPECTATIONS Job Title:

Assistant Examinations Officer

Responsible to:

Examinations Officer

Responsible for:

Invigilators

Job Purpose To support the efficient administration, organisation and delivery of all internal and external examinations within the School, ensuring compliance with JCQ regulatory requirements, awarding body regulations and School policies.

Key Responsibilities •

Work closely with the Examinations Officer, academic staff, candidates, invigilators and awarding bodies to ensure compliance is upheld in all examinations.

•

Support the Examinations Officer with all administration tasks related to the running of both external and internal examinations in line with JCQ and Exam Board rules and regulations.

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Lead the invigilation team:

•

o

Organise and train the invigilators in line with JCQ rules and regulations

o

Collect availability and schedule invigilator rotas

o

Authorise invigilator parking expenses

o

Provide the Finance department with invigilator timesheets

o

Support with invigilation as needed

Process Post Results Services requests for candidates such as: o

Review of marking requests

o

Access to script requests

o

Invoicing as appropriate

Key Responsibilities (cont.)

•

Produce candidate ID cards, seating plans and room posters for all internal and external examinations.

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Assist in the daily running of internal and external examinations: o

Set up exam rooms

o

Ensure that all required materials are in each examination room

o

Locate absent students

o

Order exam board stationery

o

Keep room boxes stocked

o

Confirm IT requirements

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Liaise with the SENCo to ensure arrangements for candidates with special educational needs are in place.

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Keep Management Information System up to date with Access Arrangements, opted in Word Processor usage, outcomes of reviews.

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Assist with the billing of examination fees for the finance department.

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Assist in the preparation of results day paperwork for both A Level and GCSE examinations.

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Assist with the logging of certificates.

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Deputise for the Exams Officer in their absence.

WORKING AT THE RGS Your career at the RGS begins with a warm welcome and comprehensive induction.

You will be introduced to department colleagues, key people within the School and fellow new starters from across the departments.

Opportunities to get involved in wider school activities are many and varied; sporting fixtures, theatre productions and field trips to name just a few. Then there are the social groups set up by and for colleagues which include a running group, book club, theatre trips, football and a wind band. However you choose to get involved, you are guaranteed to find yourself among like-minded individuals.

Nicola Strivens

Head of Learning Support, joined 2017 What do you love about your department?

That we work as a team and recognise one another's expertise. We look to each other for support and guidance.

What Staff groups are you involved in?

Staff/Parent/Student choir.

Matthew Baggs Head of Lower School, Head of PSHME, joined 2010 What’s the best thing about the RGS? The enthusiastic, positive pupils who have a real desire to learn.

If you could give one bit of advice to your younger self what would it be?

Do what you enjoy, not what you feel you should do.

Abinash Budha System Engineer, joined 2011 What do you love about your department?

Team work, Friendly co-workers, Flexibility.

What do you enjoy doing in your spare time?

Cooking, Gardening, Watching movies.

BENEFITS In addition to joining a successful and sociable staff body you will also receive the following benefits: Hours of work

An average of 24 hours per week over the year. The majority of this will be worked during term time and the post holder must have the flexibility required to cover busier periods. Attendance for key examination dates is required.

Remuneration

£19,650 actual (£28K FTE)

Fee reduction

Fee reduction for child(ren) of staff is available (after a qualifying period and subject to success at the entrance examination).

Annual Leave

28 days' leave plus bank holidays to be taken during school holidays.

Private healthcare

Private medical cover is available for all staff. This is paid for by the School, but is a taxable benefit so there is an indirect cost to the individual.

Pension

All support staff are automatically enrolled into the company pension scheme. The level of contribution by the individual is 5% the School will contribute 10%.

Commuting Loan

Interest-free loans are available for rail season ticket holders.

Gym

Use of on-site gym at certain times of the day.

Dining

A choice of hot lunches, a delicious salad bar and range of desserts are provided daily in the staff dining room during term time.

Employee Assistance Programme

A free, confidential counselling & wellbeing support service that can support you, your partner or spouse, and dependent children over 16 still living at home.

ABOUT THE ROYAL GRAMMAR SCHOOL The RGS is a kind, inclusive, tolerant community where diverse opportunity, personal development, high achievement and collaborative partnership define who we are.

Our values of inclusivity, scholarship, integrity, respect, courage and collaboration underpin all we do.

Students come to the RGS from around 140 different schools in Surrey and the neighbouring home counties and this number is growing each year. We regularly receive four applications for every place.

The RGS curriculum aims to combine breadth with balance. In the first three years all pupils study a broad range of subjects, choosing options at the end of their third year which sees them sitting ten GCSE subjects including English Language, English Literature, a Modern Foreign Language, Mathematics, three separate sciences and a humanities subject. From the Third Form, a Tutor Period is introduced during which pupils study Information Technology, Problem Solving, First Aid, Health Education and Study Skills. It is also during this time that initial careers and higher education guidance is given which then continues throughout the pupils’ time at the School.

The RGS boasts a thriving Sixth Form with all students studying four subjects in the Lower Sixth and then continuing with three or four subjects to A Level in the Upper Sixth. This is complemented by a range of General Studies courses which are coeducational, organised jointly with Guildford High School.

All students are encouraged to engage in independent research and activities throughout their time in the School via our Scholarship for all programme. Whilst not curricular, there is an expectation that staff will support this provision as their experience and expertise enables.

All members of the teaching staff help with co- and extra-curricular activities, of which there is an impressively wide range. Music, Art and Drama all flourish with performances, exhibitions and workshops. There is a well-equipped auditorium, a large Art School and a purpose built Music Department. We have a very active clubs and societies programme that takes place before, during and after school each day. All the Third Form take part in our curricular, weekly expedition and adventure programme, EXAD. We have five Field Days per year and also offer overseas expeditions, a large Duke of Edinburgh’s Award Programme and numerous sports tours. Staff are invited to attend and support all of these events.

WHY WORK IN GUILDFORD? Guildford is a vibrant and exciting place in which to live. Rich in history, it is a welcoming town with a flourishing and varied cultural life. Entertainment is diverse with a number of lively and nationally renowned venues including G Live, the Yvonne Arnaud theatre and the eclectic Electric Theatre. There are outstanding sport and leisure facilities which include the state-of-the-art training venues and sports complexes of Surrey Sports Park and Guildford Spectrum. Guildford offers one of the south east’s best shopping experiences with the iconic High Street combining exclusive and popular national chains as well as a number of independent retailers.

Dining options cater for every taste and budget with local traditional and gastro pubs in nearby Surrey villages drawing customers from a wide area.

Educationally, Guildford is thriving. RGS Guildford and Guildford High School are regularly ranked in the top ten single-sex schools in the country. RGS also enjoys close links with other girls’ schools, Tormead School and St Catherine’s, Bramley. The University of Surrey was awarded ‘University of the Year for Graduate Employment’

by The Times and The Sunday Times Good University Guide 2022.

Guildford has the advantage of being very accessible and enjoys excellent transport links. London is just over a 30-mile drive via the A3 and well served by trains (just 29 minutes to Clapham Junction and 39 minutes to London Waterloo). International airports London Gatwick and London Heathrow are only 30 minutes from the town.

Areas of Outstanding Natural Beauty are close by; the Surrey Hills and North Downs are on the School's doorstep and provide opportunities to enjoy the stunning countryside; the south coast is approximately one hour by car.

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The town of Guildford, which I, who have seen so many, many towns, think is the prettiest, and…most happylooking, that I ever saw in my life.

William Cobbett

GUILDFORD The setting: The Surrey Hills North Downs South Downs Picturesque villages The south coast

The North Downs

Travel by rail: Clapham Junction 29 minutes London Waterloo 39 minutes Portsmouth Harbour 60 minutes Gatwick Airport 45 minutes

Guildford Castle

Travel by road: London 32 miles via the A3; Heathrow 22 miles; Gatwick 34 miles via A3 and M25; Portsmouth 44 miles; Brighton 59 miles

Abbot’s Hospital

SAFEGUARDING OF CHILDREN & SECURITY OF DISCLOSURE INFORMATION The Royal Grammar School Guildford meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. All applicants who are offered employment will be subject to an enhanced criminal record check from the DBS before the appointment is confirmed. This will include details of cautions, reprimands or final warnings, as well as convictions. It is of fundamental importance to The Royal Grammar School to ensure, so far as possible, that those who take up appointments do not pose a risk to the children in its care.

APPLICATIONS We are proactively committed to creating a diverse staff body, which reflects the community that we teach. At RGS we value diversity and inclusion; we want to attract the best people for the roles available. This is regardless of age, ethnicity, sexual orientation, gender, disability, socioeconomic status or religious beliefs.

Please note: applications will be considered on receipt and we reserve the right to close applications early.

TO SEE MORE FROM THE RGS… Visit our social media platforms for photographs, fly-on-the-wall insights, news, events, and much, much more.

Senior School:

RGS Guildford

@rgs_guildford

Prep School:

RGS Prep School

@rgsprep

Royal Grammar School Guildford

Ro yal Grammar School Guildford is a company limited by guarantee in corporated in England and Wales, Company N umber 10874615. Registered Office High Street, Guildford, Surrey, GU1 3BB. Registered Charity N umber 1177353