2023 REAIE Conference Prospectus

SPONSORSHIP PROSPECTUS

2023 BIENNIAL CONFERENCE

LANDSCAPES OF CURIOSITY AND CREATIVITY: IN DIALOGUE WITH THE 100 LANGUAGES

29 JUNE – 1 JULY 2023

Melbourne Convention and Exhibition Centre

WELCOME

About us:

The Reggio Emilia Australia Information Exchange (REAIE) is a not-for-profit membership organisation. REAIE is an invited member of the Reggio Children International Network. REAIE draws on the educational project of Reggio Emilia as the ongoing catalyst for thinking, research and advocacy in Australian educational settings. We aim to promote a greater understanding of both the complexity and importance of listening in creating relationships both within and between groups of children, educators, families and the community.

REAIE promotes a strong and positive image of children as citizens and active participants in democratic communities through the promotion of the critical role of research, observation, documentation and interpretation of children’s processes of action and thought.

We advocate for social justice and democracy in education, giving priority to active constructive and creative learning by children.

REAIE works to sustain and strengthen our relationship with Reggio Children and we continue to be their national reference organisation in Australia through the promotion of dialogue, professional learning and research of the educational project of Reggio Emilia.

Purpose Statement:

Reimagining children’s education for a just society.

Our Values:

When making decisions and advocating for the work of the organisation Reggio Emilia Australia Information Exchange staff and committee pledge to:

y Honour Children.

y Act with Respect and Integrity.

y Be Democratic and Ethical.

y Support Learning, Teaching and Research.

We believe that these values reflect the vision and mission of the organisation and will support our decision-making processes.

About our members and community:

REAIE members consist of students, practitioners, academics and educators in preschools, primary, secondary and tertiary organisations, graphic and performance artists, policymakers and architects. Our members live in all states and territories of Australia and beyond, including New Zealand and the Asia Pacific region. Our workshops, conferences and events have attracted over 10,000 participants in the past decade alone.

ABOUT THE CONFERENCE

Reggio Emilia Australia Information Exchange (REAIE) is pleased to share with you the title of the REAIE Biennial Conference 2023 Landscapes of Curiosity and Creativity: in dialogue with the 100 languages.

The 2023 REAIE Conference will be held from 29 June to 1 July 2023 at the Melbourne Convention and Exhibition Centre in Melbourne/Naarm, Australia.

If there is one thing that we have learned in the past few years, it is that creativity and curiosity are children’s unwavering travelling companions. There is no doubt that these times have brought children, families and educators across the world, many moments of complexity and uncertainty. Across Australia and around the globe, educators have drawn deeply on their own creative capacities in order to engage with children’s curiosities in new and exciting ways. Standing now at a threshold to the future, we are strengthened by these new perspectives and ready to consider our practices and systems for children through fresh eyes.

The REAIE 2023 Conference will enable us to reconnect with our shared purpose and rethink the relationship between our values and practices, with children’s creativity and curiosity as our focus. This event brings both Australian and International delegates together to uncover new understandings of the strategy of the 100 Languages as a catalyst for change.

This Conference, planned in close collaboration with Reggio Children, will be a rich and invigorating experience as we excitedly welcome the return of our esteemed friends and colleagues from Reggio Emilia, supported by a collection of presentations from the Australian research community. This conference promises to be a very special networking initiative as we reconnect with colleagues and gladly welcome new members.

WHY SPONSOR AND EXHIBIT

The REAIE Conference is delighted to be returning to Melbourne in 2023 reflecting the relationship the organisation has to the city of Melbourne as the birthplace of REAIE since its inception in 1994 and its subsequent incorporation in 2001.

REAIE continues to evolve as a National Organisation working to develop meaningful relationships that promote a new culture of childhood within which every child’s rights are realised.

We invite your participation as our partner in this significant event within the Australian educational calendar and look forward to working in collaboration.

The event offers many benefits to exhibitors. Most importantly a unique opportunity to demonstrate your affiliation with REAIE and an alignment with an educational approach that is a world-class benchmark and point of excellence in education.

The conference can provide your organisation with:

Maximum exposure at a premier profession conference

Access to a broad network of profession partners from the public and private sectors

Time to network with profession colleagues and key decision makers

Opportunity to present your latest innovations and new products or services to a pertinent audience

The opportunity to demonstrate your company’s commitment to the profession

Showcase your expertise and capabilities, and educate the profession

An opportunity to build and reinforce strategic relationships

Increased marketing opportunities including visibility on the conference website and associated marketing materials

Stay connected to trends and issues

The chance to affiliate your brand with a unique and dynamic conference package

We look forward to working in partnership with you at this year’s conference!

CONFERENCE VENUE

The 2023 Reggio Emilia Australia Information Exchange

Conference will be held in Melbourne at the iconic Melbourne Convention and Exhibition Centre (MCEC).

MCEC is Melbourne’s home of unconventional. We host more than 1,000 events each year, each one like no other. We have beautiful spaces, innovative menus and the best people in the business. Our team are not just the best at what they do, they’re the best at doing things no-one else has done before. All this comes together for moments that will stay with you long after your event.

CONTACT US

For all sponsorship and exhibition queries, or for any other conference matters, please contact the conference organisers.

Rebecca Gabriel

Sponsorship and Exhibition Sales Executive

All Occasions Group

12 Stirling Street

THEBARTON SA 5031

P: (08) 8125 2226

E: rebecca.gabriel@aomevents.com

W: www.reggioaustralia.org.au

The conference committee is excited to invite you to enjoy the venue and its surrounds, in the heart of Melbourne’s beautiful city.

SPONSORSHIP PACKAGES

SPONSORSHIP OPPORTUNITIES AT A GLANCE

SPONSORSHIP OPPORTUNITIES AT A GLANCE

Major Conference Sponsorship Packages

PREMIUM CONFERENCE PARTNER

As the Premium Conference Partner you will receive the following entitlements:

Exhibition

y 2 x shell scheme exhibition booths (6x3m) in a prominent position

Registration and Social Functions

y 4 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, and welcome reception)

Marketing and Promotion

y Opportunity to give a 5 minute presentation at the opening of the conference, at the discretion of the committee

y Promotion and acknowledgement of sponsorship, through a post on REAIE social media platforms (Facebook, Twitter, LinkedIn and Instagram) a minimum of 3 times in the lead up and during the conference

y Four (4) company banners displayed during the conference; two in the plenary room and two in the exhibition area. Banners to be supplied by partner

y Logo and company profile displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y An opportunity to place an digital advertisement in the digital conference program

y Logo displayed on the conference registration site

y Logo displayed on some conference signage at the venue

$22,000 incl GST (Exclusive)

y Logo featured in the conference app

y Logo displayed on conference holding slides at the conference

y An opportunity to distribute a delegate gift at registration

y Use of the 2023 Reggio Emilia Information Exchange conference logo on your website

y A list of all conference delegates, subject to privacy regulations

y Acknowledgement as the Premium Conference Partner during the conference including during both opening and closing ceremonies

Major Conference Sponsorship Packages CONFERENCE SUPPORT PARTNER

$15,000 incl GST (Multiple)

As a Conference Partner you will receive the following entitlements:

Exhibition

y 1 x shell scheme exhibition booth (3x3m) in a prominent position

Registration and Social Functions

y 2 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, and welcome reception)

Marketing and Promotion

y Promotion and acknowledgement of sponsorship through a post on REAIE social media platforms (Facebook, Twitter, LinkedIn and Instagram) a minimum of 2 times in the lead up and during the conference

y Two (2) company banners displayed during the conference; on in the plenary room and one in the exhibition area. Banners to be supplied by partner

y Logo and company profile displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y An opportunity to place a digital advertisement in the conference program

y Logo displayed on some conference signage at the venue

y Logo featured in the conference app

y Logo displayed on conference holding slides at the conference

y Use of the 2023 Reggio Emilia Information Exchange conference logo on your website

y A list of all conference delegates, subject to privacy regulations

y Acknowledgement as the Conference Partner during the conference including during both opening and closing ceremonies

Conference Function Sponsorship Packages CONFERENCE DINNER PARTNER

$12,000 incl GST (Exclusive)

As the Conference Dinner Partner your organisation will receive the following entitlements:

Registration and Social Functions

y 4 x Dinner tickets

Marketing and Promotion

y Opportunity to give a 5 minute presentation during the dinner event, at the discretion of the committee

y Your corporate signage prominently displayed during the function. Free standing banner to be supplied by partner

y Opportunity to provide one promotional item to be placed at each table setting (supplied by the partner)

y Logo displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y Logo displayed on some conference signage at the venue

y Logo featured in the conference app

y Logo and company profile displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y Acknowledgement as the Awards Dinner Partner during the conference including during the closing ceremony of the conference

Conference Function Sponsorship Packages

WELCOME RECEPTION PARTNER

A Welcome Reception will be held for all delegates on the opening night of the conference. As the Welcome Reception Partner you will receive the following entitlements:

Exhibition

y 1 x shell scheme exhibition booth (3x3m) in a prominent position

Registration and Social Functions

y 2 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, and welcome reception)

Marketing and Promotion

y Opportunity to give a 5 minute presentation during the welcome reception event

y Your corporate signage prominently displayed at the event. Free standing banner to be supplied by partner.

$8,000 incl GST (Exclusive)

y Logo displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y Logo displayed on some conference signage at the venue

y Logo featured in conference app

y Logo displayed on conference holding slides at the conference

y Acknowledgement as the Welcome Reception Partner during the conference

Conference Support Sponsorship Packages

KEYNOTE SPEAKER PRESENTATION PARTNER

As a Keynote Speaker Presentation Partner your company name will be associated with one of the main plenary speakers within the Summit Program.

Each Keynote Speaker brings something new to the Program to share with the audience. This can be motivational, educational or a life changing experience.

Registration and Social Functions

y 1 delegate registration, additional 1 offered at student rate (includes morning and afternoon tea breaks, lunches, and welcome reception)

$10,000 incl GST (Multiple)

Marketing and Promotion

y Your corporate signage prominently displayed in the allocated room during the session. Free standing banner to be supplied by partner.

y Promotion and acknowledgement of sponsorship through a post on REAIE social media platforms (Facebook, Twitter, LinkedIn and Instagram) a minimum of 2 times in the lead up an during the event

y Logo displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y Logo on some conference signage displayed at the venue

y Logo featured in conference app

y Logo displayed on holding slides of the speakers session

y Acknowledgement as the Keynote Speaker Presentation Partner during the conference

Conference Support Sponsorship Packages

CONFERENCE APP PARTNER

The Conference app will be in the hands of all delegates. The app will be available on all iPhones, android and mobile devices. The conference app provides delegates with access to the program, exhibitor listings and contacts and much more.

The Conference App Partner will receive the following entitlements:

Registration and Social Functions

y 1 x delegate registration (includes all sessions, morning and afternoon tea breaks, lunches, and welcome reception)

MEAL BREAK PARTNER

$7,500 incl GST (Exclusive)

Marketing and Promotion

y Exclusive branding of the mobile event app

y Opportunity to provide a static content page to be used as an advertisement or information sharing

y Opportunity to have five (5) push notifications

y Logo displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y Logo on some conference signage displayed at the venue

y Logo featured in conference app

y Acknowledgement as the Conference App Partner during the conference

$4,000 incl GST (6 opportunities)

The Meal Break Partners will have the opportunity to display promotional material at the lunch, morning and afternoon tea catering stations. The package includes:

y Opportunity to place company promotional material (supplied by partner) and banner at catering stations during selected break

y Logo displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y Logo on some conference signage displayed at the venue

y Logo featured in conference app

y Acknowledgement as the Meal Break Partner during the conference

Conference Support Sponsorship Packages

PEDAGOGICAL PARTNER

$3,000 incl GST (Multiple)

This partnership is for individuals, organisations, schools and early childhood centres that support the educational project of Reggio Emilia. The partnership includes:

Marketing and Promotion

y Logo displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y Logo on some conference signage displayed at the venue

y Logo displayed in conference app

y Logo displayed on conference holding slides at the conference

y Acknowledgement as the Pedagogical Partner during the conference

Exhibition Sponsorship Packages

EXHIBITION LOUNGE SPONSOR

The Exhibition Lounge will be one of the focal points of the Exhibition. The Lounge will be a great place for delegates to network, relax and provide a unique space to do business. The package will include furniture, the sponsor will have the opportunity to brand and add signage to complete the area at their own expense.

Exhibition

y Exclusive sponsorship and naming rights to the lounge with the opportunity to brand the area and place collateral (Branding and collateral at the Partners expense)

$6,000 incl GST (Exclusive)

Promotion and Marketing

y Your corporate signage prominently displayed at the Exhibition Lounge. Free standing banner to be supplied by sponsor.

y Logo displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y Logo on some conference signage displayed at the venue

y Logo featured in conference app

y Logo displayed on conference holding slides at the conference

y Acknowledgement as the Exhibition Lounge sponsor during the conference

Please

Conference Exhibitor Packages

EXHIBITION BOOTH (3m x 3m Single)

As an exhibitor of the Conference you will receive the following:

Exhibition Booth

y 1 x Standard Trestle table and 2 chairs are provided.

Please note that additional furniture you require is at additional cost to your company through the exhibition build company.

y Listed on the conference website

y Listed in conference app

Registration and Social Functions

$3,500 incl GST (Multiple)

y 2 x Exhibition registrations (includes morning and afternoon tea breaks, lunches, and welcome reception)

Conference registration and Conference Dinner tickets are not included in an exhibitor pass however are available at an additional cost per person. Please contact us directly to organise.

Additional Exhibition Registration $750

If you have additional staff that you would like to attend to manage your exhibition booth this will include all day catering and welcome reception.

DOUBLE BOOTH (6m x 3m)

As an exhibitor of the Conference you will receive the following:

Exhibition Booth

y 2 x Standard Trestle tables and up to 4 chairs are provided.

Please note that additional furniture you require is at additional cost to your company through the exhibition build company.

$5,500 incl GST (Multiple)

Registration and Social Functions

y 4 x Exhibition registrations (includes morning and afternoon tea breaks, lunches, and welcome reception)

Conference registration and Conference Dinner tickets are not included in an exhibitor pass however are available at an additional cost per person. Please contact us directly to organise.

Additional Exhibition Registration $750

Promotion and Marketing

y Listed on the conference website

y Listed in conference app

If you have additional staff that you would like to attend to manage your exhibition booth this will include all day catering and welcome reception.

* Deadline for final application forms to be received Thursday 25th May 2023 *

SPONSOR AND EXHIBITION APPLICATION FORM

* Deadline for final application forms to be received Thursday 25th May 2023 *

All prices are listed in AUD and include GST

CONTACT PERSON*

*All correspondence will be directed to this person.

CONFERENCE SPONSORSHIP PACKAGES (please tick preference)

CONFERENCE EXHIBITION PACKAGES (please tick preference)

I/ we agree to the terms and conditions set out in this Conference Sponsorship and Exhibition Prospectus

Return completed form to: All Occasions Group

A: 12 Stirling Street, Thebarton, SA 5031

E: rebecca.gabriel@aomevents.com

P: 08 8125 2200

D: 08 8125 2226

SPONSORSHIP AND EXHIBITION CONTRACT TERMS AND CONDITIONS

These terms and conditions constitute a contract between you (‘the Exhibitor/Sponsor’) Reggio Emilia Australia Information Exchange Inc (ABN: 73. 879 960 566) and All Occasions Group Pty Ltd (ABN 44 109 863 514) (‘the Conference Organisers’) in relation to the sponsorship and/or use of exhibition space at the 2023 Reggio Emilia Australia Information Exchange Biennial Conference at the Melbourne Convention and Exhibition Centre (‘the Venue’) in Melbourne from 29 June – 1 July 2023 (‘the Conference’). By signing the application form you are indicating your acceptance of these terms and conditions.

Acceptance and Allocation

The Conference Organisers, reserves the right to accept or reject any application at its absolute and unfettered discretion with the return of any deposit paid in the event of a rejection. Sponsorship and exhibition packages, which may be limited in number, will be generally allocated in the order of the receipt of application forms. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of the Conference Organiser, whose decision will be final.

Application and Payment

To confirm your acceptance of a Sponsorship or exhibition package please complete the Booking form at the back of this brochure and return to rebecca.gabriel@aomevents. com and specify the package required. A confirmation letter will then be sent to you outlining the exhibitor or sponsorship details, along with a tax invoice due within 21 days. If payment is not received by this date, the package will be released for re-sale. As spaces are strictly limited, returning a Booking Form does not guarantee a place as a Sponsor/Exhibitor. You will be contacted with a confirmation letter to confirm your acceptance as a Sponsor/Exhibitor.

Cancellation Policy

Cancellations will be accepted in writing only. A cancellation notice received 3 months prior to the conference start date will be subject to a 50% cancellation fee. A cancellation notice received within 3 months of the conference start date will be subject to a 100% cancellation fee.

Legal Responsibility

The Conference Organisers and the Venue accept no responsibility for any act, omission or other default on the part of the Exhibitor/ Sponsor during or in connection with the Conference that results directly or indirectly in any loss, damage, personal injury or death. The Exhibitor/Sponsor agrees to indemnify the Conference Organisers in respect of any claim and demands in respect thereof.

The Exhibitor/Sponsor acknowledges that the Conference Organisers are not responsible for any loss or damage to the Exhibitor/ Sponsors’ property and that all Exhibitor/ Sponsor material and equipment is the sole responsibility of the Exhibitor/Sponsor. The Organisers will not be liable for any indirect or consequential damages arising out of a breach of this Exhibition/Sponsorship contract. In the event that the Conference or Exhibition is cancelled or delayed through no fault of the Conference Organisers, including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, or other similar events then the Sponsor/Exhibitor shall not be entitled to any refund or any claim for any loss of damage.

Exhibitor

Manual

An Exhibitor Manual outlining all technical aspects of exhibiting will be circulated no later than 6 weeks before the Conference. It will include the following

y Technical details about the venue, final exhibition details and information.

y Contractor details services available to exhibitors and order forms.

Exhibitor Display Rules

y The Conference Organisers shall determine the hours during which the Exhibition shall be conducted and the hours of access for Exhibitors, including any variations of access times as may be necessary.

y The allocated exhibition booth must be staffed at all times during the exhibition and removal of any exhibition display must not commence until after the exhibition closes.

y All advertising material, such as banners, must be displayed within the designated booth area.

y Excessive noise that inconveniences other exhibitors or the conference must be avoided.

y Exhibitors must not obstruct aisles and walkways.

y While Exhibitors are encouraged to pursue novel methods of attracting people with their stand, practices disadvantaging other exhibitors or detracting from the Exhibition are not permitted.

Custom Stand

All custom stand designs must be approved by the Conference Organisers and the Venue to allow for unrestricted views. Custom booths which aren’t open plan (for example a structure with one or more walls) may need to be located against the perimeter of the Exhibition.

Detailed Requirements and Due Dates:

y The Conference Organisers requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel inserts or other arrangements will be sent to you at a later date with relevant due dates.

y Logos will be requested in both .jpg and .eps format, high resolution 300dpi. If logos in other formats are received, the Organisers are not responsible for the quality of the logos displayed in any of the promotional material.

y In the event that materials, information or artwork required by the Conference Organisers are not received by the designated due date, their use for their intended purpose cannot be guaranteed the Organisers are not responsible for any losses sustained as a result.

Sponsorships

Nothing contained in the agreement will be deemed to constitute a joint venture or agency relationship between you and Conference Organisers. You must not do anything where you will, in any way, be represented that you are a partner of the Conference Organisers.

Registrations

Sponsors/Exhibitors are not permitted to attend Conference Sessions or Networking Functions unless the relevant tickets are offered as part of the particular Sponsorship or Exhibition package. Should Sponsors/ Exhibitors wish to attend the Conference as a delegate or attend Networking Functions, the appropriate registration must be purchased. Specific Sponsor/Exhibitor registration online link will be sent out at a later date.

Sponsorship and Exhibition Packages

Please refer to the Sponsorship packages in this Sponsorship & Exhibition Proposal document. Any variations to the description of each package must be as agreed in writing with the Conference Organisers. Sponsorship and Exhibition entitlements will not commence until the Booking Form and payment is received by the Conference Organisers.

Venue

The Sponsor/Exhibitor and the servants, agents, contractors and invitees of the Sponsor/Exhibitor are also to observe the rules, regulations and procedures as prescribed by the Venue.