A Notice about the Southington Blue Knight Football Account

Report of Independent Accountants on Applying Agreed-Upon Procedures Attorney Christine Chinni, Esq. Counsel for the Southington Board of Education 30 Avon Meadow Road Avon. CT 06001

We have performed the procedures enumerated below, which were agreed to by the T own of Southington Board of Education legal counsel solely to assist you in evaluating the record keeping of the Blue Knight Football Account at the Southington High School for the year beginning July 1,2008 and ending May 31, 2009. This agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the responsibility of those parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose.

We applied the agreed-upon procedures listed below: 1. We reviewed the 71 transactions recorded in the accounting records of the Blue Knight High School Activity Account for the period July 1, 2008 through May 31, 2009 to netennine th::tf nOCllment::ttlon exi~t~ in the fonn of invoices and cancelled checks. We noted the following:

• Tb~t~ was nQ invoice f01: 21 of the 71 transactions.

• We noted one check written in December which had not cleared the bank as of

May 31, 2009.

In addition, we also noted 5 of the 10 voided checks were not

retained.

2. We reviewed the deposits and related receipts for the 21 transactions recorded in the

accounting records of the Blue Knight Football Club from July 1, 2008 through May 31,

2009 to determine if those deposits were supported by specific documentation. We noted

the following:

• There was no supporting documentation for 18 of the 21 transactions.

3. We reviewed all bank reconciliations performed on bank statements from July 1, 2008

thro~gh May 31, 2009 for timely and accurate completion. We noted the following:

• Bank reconciliations for the period July 1,2008 through June 30,2009 were not

prepared.

We recommend: 1. All disbursements should be supported by proper supporting documentation including approved invoices and cancelled checks. We also recommend that the issuance of checks made out to a "cash" payee be strictly prohibited and that all voided checks are retained for subsequent review.

2. All deposits should be supported by properly approved documentation and that the requirements of the Internal Revenue Service requiring written recognition of donations in excess of predetermined amounts be strictly enforced.

3. Each month a reconciliation of the bank statement and the related accounting records should be prepared and approved by someone other than the preparer. Such reconciliation should provide for the investigation and subsequent adjustment of all differences.

We were not engaged to and did not conduct an examination, the obiective of which would be the expression of an opinion on the Blue Knight Football Account. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

This report is intended solely for the information and use ofAttorney Christine Chinni on behalf of the Town of Southington Board of Education, and is not intended to be and should not be used by anyone other than these specified parties.

July 8, 2009