Ralph Wilson Youth Club Strategic Plan

Ralph Wilson Youth Club Strategic Plan

Serving the Youth of Central Texas is our TRADITION! The mission of the Ralph Wilson Youth Club of Temple is to offer an organized and supervised environment which gives boys and girls of Temple and surrounding areas the opportunity to share educational, social, and recreational experiences regardless of race, color, and creed as they develop their capacity to be self sufficient and responsible members of the community.

SINCE 1965

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Strategic Plan Purpose Since 1965 the Ralph Wilson Youth Club has served the youth of Central Texas with safe and structured programs and activities. The purpose of this Strategic Plan is to build on the tradition created through the years of service to local youth by looking forward to outline an organizational path for the years to come. Creating a Strategic Plan, which develops and arranges organizational goals, provides a foundation and establishes a vision for the Ralph Wilson Youth Club to continue our mission of developing the youth of our community. This strategic plan was developed in 2019 with the help of RWYC Board Members, community leaders, and staff members. The plan was adopted by the Board of Directors on December 2, 2020. Immense thanks is offered to the many volunteers who gave their time and provided insight in the creation of this plan.

The RWYC Staff, along with the Board of Directors continues to work diligently to strive to achieve the goals contained in this Strategic Plan.

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PROGRAMS

Strategic Plan Sections

DEVELOPMENT

STRATEGIC PLAN PERSONNEL

FINANCE

OPERATIONS

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DEVELOPMENT

Fiscal Impact Analysis & Feasibility

Job Description

DEVELOPMENT DIRECTOR Marketing Pieces Formalize Procedures FOUNDATIONS

D O CREATE N SUSTaiN O ENHANCE R S RELATIONSHIPS

GOALS Target Local, Regional & National Foundations

GUIDE TO FUNDRAISING

PLANNED E RG SONAL G I V I PN GROWTH

Special Events

Online Giving

Bequests Create Planned Giving Guide

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F I N A N C E BUDGETING

Formalize Budget Process

Personnel Budget

Establish Monthly Reporting Procedures

Program Budgets

Develop Historical Cost Analysis for Operations

Cost Recovery Concept

Reporting Process for Revenues

Prioritize Capital Asset Needs

Establish Capital Fund

G O A L S GENERAL CONTROLS

Year End Close Out Process

Train Executive Director in Finance Model

Align Fee Structure with Actual Cost

Establish Back Up to Business Manager

Cost Analysis

Conduct a Market Analysis of Fee Structure

Conduct a Facility Usage Analysis

Establish Meetings to Review Monthly Financials

Schedule Replacement of Depreciable Assets

Build Model for Budgeting Depreciation Expense

Budget for Reserves and Establish Reserve Fund

Create Line Item Budget for each Fundraiser

POLICY

Obtain Feedback from Auditors on Best Practices and Controls

Adopt a Finance Policy

Create a Purchasing Policy

Board Treasurer Planning

Records Retention

Process for Awarding Contracts

Policy for Balanced Budget

Establish Rainy Day Fund

Capitalization of Assets and Funds

GROWTH F U N D CAPITAL 6

GOALS Establish Efficiency StandarDs for listed Operations Areas. The minimum requirements a service provider must meet in order to maintain a contract with RWYC.

Establish Efficiency GOALS for listed Operations Areas. Set goals for service providers to meet which improve the quality of service for RWYC.

Establish TIMELINE FOR REVIEW of all Operational Agreements

Processing Fees

Information Technology

Electric Service

Lawn Care

Custodial Services

Financial Audit

Insurance Policies

Transportation

Operations

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Personnel Handbook

Policy

Procedures Manual

GOALS Employee Standards of Conduct

Comprehensive Staff Handbook

Policies on harassment, discrimination & Title IX

Member Code of Conduct

Smoke free, tobacco free workplace policy

Training Calendar

Weapons & workplace violence policy

Workplace behavior policy

Hiring procedures and on-boarding process

Policies on probation period, tenure, resignations

Procedures for reporting misconduct and abuse

Reduction in force policy

Grievance procedures

Appraisal process for all staff

Employee attendance and absenteeism policy

Develop job descriptons

Staff computer use policy

Benefits Plan

Policy on reporting arrests, misconduct

Driving rules, processes and procedures

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EXPAND & EVALUATE PROGRAM PARTNERSHIPS

AFTER SCHOOL PROGRAM PROVIDE ACADEMIC ENRICHMENT

DEVELOP COMMUNITY OUTREACH INITIATIVES

PROGRAMS GOALS

ESTABLISH WELLNESS PROGRAM

CREATE A SUSTAINABLE VISUAL ARTS PROGRAM

SUMMER PROGRAM IMPLEMENT A LEADERSHIP BUILDING CURRICULUM

ATHLETIC LEAGUES

IDENTIFY GROWTH AND EXPANSION NEEDS RELATED TO CURRENT ATHLETIC PROGRAMS

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Plan Progress

As of January 2022

Work continues on the Strategic Plan Goals & associated action steps are either Complete, In Progress, or To-Do. This page will be updated quarterly to track the progress of completion of Strategic Plan goals.

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Strategy Never Stops!

While this Strategic Plan lays out a path to achieve new goals for the Ralph Wilson Youth Club, continuing to review these goals and address new ideas is just as important! Ralph Wilson Youth Club is looking forward to serving the youth of Central Texas for another 65+ years! In order to continue to fulfill our mission and provide safe, structured, quality programming for our members we must continue to strategize for our future.

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