Ralph Wilson Youth Club Strategic Plan
Serving the Youth of Central Texas is our TRADITION! The mission of the Ralph Wilson Youth Club of Temple is to offer an organized and supervised environment which gives boys and girls of Temple and surrounding areas the opportunity to share educational, social, and recreational experiences regardless of race, color, and creed as they develop their capacity to be self sufficient and responsible members of the community.
SINCE 1965
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Strategic Plan Purpose Since 1965 the Ralph Wilson Youth Club has served the youth of Central Texas with safe and structured programs and activities. The purpose of this Strategic Plan is to build on the tradition created through the years of service to local youth by looking forward to outline an organizational path for the years to come. Creating a Strategic Plan, which develops and arranges organizational goals, provides a foundation and establishes a vision for the Ralph Wilson Youth Club to continue our mission of developing the youth of our community. This strategic plan was developed in 2019 with the help of RWYC Board Members, community leaders, and staff members. The plan was adopted by the Board of Directors on December 2, 2020. Immense thanks is offered to the many volunteers who gave their time and provided insight in the creation of this plan. The RWYC Staff, along with the Board of Directors continues to work diligently to strive to achieve the goals contained in this Strategic Plan.
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PROGRAMS
Strategic Plan Sections
DEVELOPMENT
STRATEGIC PLAN PERSONNEL
FINANCE
OPERATIONS
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DEVELOPMENT
Fiscal Impact Analysis & Feasibility
Job Description
DEVELOPMENT DIRECTOR Marketing Pieces Formalize Procedures FOUNDATIONS
D O CREATE N SUSTaiN O ENHANCE R S RELATIONSHIPS
GOALS Target Local, Regional & National Foundations
GUIDE TO FUNDRAISING
PLANNED E RG SONAL G I V I PN GROWTH
Special Events
Online Giving
Bequests Create Planned Giving Guide
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F I N A N C E BUDGETING
Formalize Budget Process
Personnel Budget
Establish Monthly Reporting Procedures
Program Budgets
Develop Historical Cost Analysis for Operations
Cost Recovery Concept
Reporting Process for Revenues
Prioritize Capital Asset Needs
Establish Capital Fund
G O A L S GENERAL CONTROLS
Year End Close Out Process
Train Executive Director in Finance Model
Align Fee Structure with Actual Cost
Establish Back Up to Business Manager
Cost Analysis
Conduct a Market Analysis of Fee Structure
Conduct a Facility Usage Analysis
Establish Meetings to Review Monthly Financials
Schedule Replacement of Depreciable Assets
Build Model for Budgeting Depreciation Expense
Budget for Reserves and Establish Reserve Fund
Create Line Item Budget for each Fundraiser
POLICY
Obtain Feedback from Auditors on Best Practices and Controls
Adopt a Finance Policy
Create a Purchasing Policy
Board Treasurer Planning
Records Retention
Process for Awarding Contracts
Policy for Balanced Budget
Establish Rainy Day Fund
Capitalization of Assets and Funds
GROWTH F U N D CAPITAL 6
GOALS Establish Efficiency StandarDs for listed Operations Areas. The minimum requirements a service provider must meet in order to maintain a contract with RWYC.
Establish Efficiency GOALS for listed Operations Areas. Set goals for service providers to meet which improve the quality of service for RWYC.
Establish TIMELINE FOR REVIEW of all Operational Agreements
Processing Fees
Information Technology
Electric Service
Lawn Care
Custodial Services
Financial Audit
Insurance Policies
Transportation
Operations
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Personnel Handbook
Policy
Procedures Manual
GOALS Employee Standards of Conduct
Comprehensive Staff Handbook
Policies on harassment, discrimination & Title IX
Member Code of Conduct
Smoke free, tobacco free workplace policy
Training Calendar
Weapons & workplace violence policy
Workplace behavior policy
Hiring procedures and on-boarding process
Policies on probation period, tenure, resignations
Procedures for reporting misconduct and abuse
Reduction in force policy
Grievance procedures
Appraisal process for all staff
Employee attendance and absenteeism policy
Develop job descriptons
Staff computer use policy
Benefits Plan
Policy on reporting arrests, misconduct
Driving rules, processes and procedures
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EXPAND & EVALUATE PROGRAM PARTNERSHIPS
AFTER SCHOOL PROGRAM PROVIDE ACADEMIC ENRICHMENT
DEVELOP COMMUNITY OUTREACH INITIATIVES
PROGRAMS GOALS
ESTABLISH WELLNESS PROGRAM
CREATE A SUSTAINABLE VISUAL ARTS PROGRAM
SUMMER PROGRAM IMPLEMENT A LEADERSHIP BUILDING CURRICULUM
ATHLETIC LEAGUES
IDENTIFY GROWTH AND EXPANSION NEEDS RELATED TO CURRENT ATHLETIC PROGRAMS
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Plan Progress
As of January 2022
Work continues on the Strategic Plan Goals & associated action steps are either Complete, In Progress, or To-Do. This page will be updated quarterly to track the progress of completion of Strategic Plan goals.
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Strategy Never Stops! While this Strategic Plan lays out a path to achieve new goals for the Ralph Wilson Youth Club, continuing to review these goals and address new ideas is just as important! Ralph Wilson Youth Club is looking forward to serving the youth of Central Texas for another 65+ years! In order to continue to fulfill our mission and provide safe, structured, quality programming for our members we must continue to strategize for our future.
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