Project Management Tools and Techniques
Exam Materials
Course Introduction
This course provides a comprehensive introduction to the essential tools and techniques used in modern project management. Students will explore all phases of the project life cycle, including initiation, planning, execution, monitoring, and closure. The curriculum covers widely adopted methodologies such as Agile, Waterfall, and hybrid approaches, emphasizing practical application through scheduling tools, Gantt charts, risk assessments, resource allocation methods, and project tracking software. Learners will develop skills in communication, stakeholder management, and performance evaluation, gaining hands-on experience with popular project management platforms and collaborative tools to optimize project outcomes in various organizational settings.
Recommended Textbook
Successful Project Management with Microsoft Project 2010 5th Edition by Jack Gido
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14 Chapters
1226 Verified Questions
1226 Flashcards
Source URL: https://quizplus.com/study-set/455 Page 2
Chapter 1: Project Management Concepts
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74 Verified Questions
74 Flashcards
Source URL: https://quizplus.com/quiz/8069
Sample Questions
Q1) Give an example of a project.
Answer: Open ended responses.Answer should describe the unique set of interrelated tasks and the effective use of resources.
If correct, Yes, that is a project with a specific objective accomplished through a unique set of interrelated tasks and the effective utilization of resources. If not correct, No, that is not a project.A project has a specific objective accomplished through a unique set of interrelated tasks and the effective utilization of resources.
Q2) The Department of Transportation hired a company to build a six-lane highway between two cities. This is an example of a project.
A)True
B)False
Answer: True
Q3) The sponsor provides funds to accomplish the project. A)True
B)False
Answer: True
To view all questions and flashcards with answers, click on the resource link above. Page 3
Chapter 2: Identifying and Selecting Projects
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70 Verified Questions
70 Flashcards
Source URL: https://quizplus.com/quiz/8070
Sample Questions
Q1) The RFP must state the project objective or purpose, including any rational or background information that may be helpful to contractors so that they can prepare thorough and responsive proposals.
A)True
B)False Answer: True
Q2) The major deliverables in the project charter describe the details of the work packages in the work breakdown structure. A)True
B)False Answer: False
Q3) The project justification includes the key assumptions for the project. A)True
B)False Answer: True
Q4) Disadvantages for doing a project may have a positive impact on an organization. A)True
B)False Answer: True
To view all questions and flashcards with answers, click on the resource link above. Page 4
Chapter 3: Developing Project Proposals
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111 Verified Questions
111 Flashcards
Source URL: https://quizplus.com/quiz/8071
Sample Questions
Q1) A proposal manager is required to have a consistent, comprehensive proposal by the due date in the RFP.
A)True
B)False
Answer: False
Q2) Waiting to develop a proposal until an RFP is announced is important to be sure all the information is available.
A)True
B)False
Answer: False
Q3) A contractor should only respond to RFPs if they have the required resources already on their staff.
A)True
B)False
Answer: False
Q4) Local travel is usually not included in the project costs.
A)True
B)False Answer: True
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Chapter 4: Defining Scope, Quality, Responsibility, and Activity Sequence
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129 Verified Questions
129 Flashcards
Source URL: https://quizplus.com/quiz/8072
Sample Questions
Q1) A responsibility assignment matrix defines who will be pay for the work.
A)True
B)False
Q2) Acceptance criteria for all project deliverables must be ________________ than what is stated in the project charter or request for proposal.
A) repeated
B) described in greater detail
C) stated at higher levels
D) listed in sequence with the responsible person or organization
Q3) To help assure quality, the project quality plan should contain written procedures for A) assigning resources to tasks to be sure they meet the acceptance criteria.
B) using various quality tools and techniques, such as audits, inspections, testing, checklists, and so on.
C) communicating with stakeholders about subcontractors.
D) scope creep.
Q4) The project scope defines what needs to be done.
A)True
B)False
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Chapter 5: Developing the Schedule
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79 Verified Questions
79 Flashcards
Source URL: https://quizplus.com/quiz/8073
Sample Questions
Q1) If an organization or subcontractor has performed similar projects in the past and has kept records of how long specific activities actually took, these historical data
A) can be used as a guide in estimating the durations of similar activities for future projects.
B) have no value for the current project.
C) should be stored in files.
D) should be shared with the customer after the contract is signed to show that the contractor can complete the project.
Q2) An updated project schedule can be generated regularly that forecasts whether the project will finish ahead of or behind its required completion time.
A)True
B)False
Q3) A change in the estimated duration of any activity on that path will cause a corresponding change in the slack for that path.
A)True
B)False
Q4) Schedule control involves four steps. List the four steps in order.
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Chapter 6: Resource Utilization
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21 Verified Questions
21 Flashcards
Source URL: https://quizplus.com/quiz/8074
Sample Questions
Q1) Given this project and the requirement that the number of resources working on a task cannot be less than the number assigned to the task, answer the following question. What is the least amount of time that the project can be completed and how many resources are required to complete the work?
A) 16 days, 7 workers
B) 7 days, 5 workers
C) 5 days, 7 workers
D) 8 days, 3 workers
Q2) The start of noncritical activities are delayed beyond their earliest start times (but not beyond their latest start times) in order to
A) schedule with a technical constraint.
B) schedule with a resource constraint.
C) level the costs of the project.
D) maintain a uniform level of required resources.
Q3) Resource-limited scheduling will not extend the project completion time if necessary in order to keep within the resource limits.
A)True
B)False
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8
Chapter 7: Determining Costs, Budget, and Earned Value
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69 Verified Questions
69 Flashcards
Source URL: https://quizplus.com/quiz/8075
Sample Questions
Q1) It is important to use the__________ as the standard against which actual cost is compared.
A) cumulative budget
B) total budget
C) budget at completion
D) phased budget
Q2) The contractor might try to negotiate payment terms that require the customer to do one or more of the following except
A) provide frequent payments, such as weekly or monthly payments rather than quarterly payments.
B) make equal monthly payments based on the expected duration of the project.
C) make a single payment at the end of the project.
D) provide a down payment at the start of the project.
Q3) Cost estimates should be unreasonable and excessive.
A)True
B)False
Q4) It is important to manage the cash flow on a project.
A)True
B)False
To view all questions and flashcards with answers, click on the resource link above. Page 9
Chapter 8: Managing Risk
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45 Verified Questions
45 Flashcards
Source URL: https://quizplus.com/quiz/8076
Sample Questions
Q1) Addressing risks proactively will increase the chances of accomplishing the project objective.
A)True
B)False
Q2) Risks_____ should be given higher priority because if the risk occurs, it would have a greater impact on the schedule than if it was associated with activities on a path that has a large positive value of total slack.
A) that occur first in the project
B) that affect the most costly activities
C) on the critical path
D) that affect the activities near the end of the project
Q3) Risks can be identified by using all the following except:
A) historical information.
B) progressive elaboration.
C) previously identified risks.
D) ignoring potential problems.
Q4) If the risks seem too great, the contractor may decide to not bid on a proposed project.
A)True
B)False
Page 10
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Chapter 9: Closing the Project
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42 Verified Questions
42 Flashcards
Source URL: https://quizplus.com/quiz/8077
Sample Questions
Q1) Projects also can be terminated by the sponsor or customer because the project needs have changed.
A)True
B)False
Q2) The project team should wait until the end of the project to capture and document lessons learned.
A)True
B)False
Q3) The project manager should schedule the post-project evaluation meeting with the customer or sponsor for a time when the customer is in a position to
A) pay all the expenses of the project to the contractor.
B) really determine whether the project met expectations and achieved the anticipated benefits.
C) solicit proposals for a new RFP.
D) begin planning for future projects or opportunities for the contractor.
Q4) Projects also can be terminated by the sponsor or customer for financial situations. A)True
B)False
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Chapter 10: The Project Manager
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129 Verified Questions
129 Flashcards
Source URL: https://quizplus.com/quiz/8078
Sample Questions
Q1) The one thing that you can be sure will happen during a project is A) change.
B) the project plan will remain.
C) the scope of the project will not creep.
D) decisions will stand.
Q2) _______ is one of the ways to develop the skills necessary to be an effective project manager.
A) Learn from others
B) Talk to groups
C) Limit exposure to other project teams
D) Receive a single journal subscription
Q3) Participate in education and training programs to develop the skills necessary to be an effective project manager.
A)True
B)False
Q4) If possible, the project manager should have project team members not participate up front in the decision to change.
A)True
B)False
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Chapter 11: The Project Team
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225 Verified Questions
225 Flashcards
Source URL: https://quizplus.com/quiz/8079
Sample Questions
Q1) Team members need to be careful to jump to the first solution suggested or the most obvious solution.
A)True
B)False
Q2) High degree of cooperation and collaboration is a characteristic associated with troubled project teams.
A)True
B)False
Q3) It's important to start with a written statement of the problem, which gives
A) definition and boundaries to the problem.
B) a qualitative measure to the problem.
C) the team perspective to the problem.
D) ideas on how similar problems have been handled.
Q4) Unclear definition of roles and responsibilities is a barrier that can hinder project team effectiveness.
A)True
B)False
Q5) There can be many reasons why a problem has occurred or is occurring.
A)True
B)False
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Chapter 12: Project Communication and Documentation
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121 Verified Questions
121 Flashcards
Source URL: https://quizplus.com/quiz/8080
Sample Questions
Q1) All of the following are guidelines for preparing project reports to help ensure usefulness and value to the recipients except
A) Make reports concise, readable, and understandable.
B) Use short, understandable sentences rather than compound, complex, paragraph-length sentences.
C) Put the most important points first and use graphics where possible.
D) Pay more attention to the content of the report than to the format; inconsistent spacing, fonts. etc. do not matter.
Q2) An e-mail may be appropriate as a follow-up to a face-to-face conversation or a phone call confirming decisions or actions rather than relying on a person's memory.
A)True
B)False
Q3) ________ can support team idea generation, brainstorming, problem solving and decision making.
A) Document management systems
B) Groupware
C) Content management systems
D) Web videoconferencing
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14
Chapter 13: Project Management Organizational Structures
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65 Verified Questions
65 Flashcards
Source URL: https://quizplus.com/quiz/8081
Sample Questions
Q1) In _______, the company always needs to have new projects coming in as other projects are completed, in order to maintain a high applied-time rate for the functional staff.
A) an autonomous project organizational structure
B) a functional organizational structure
C) a matrix organizational structure
D) a project management office
Q2) ______ is found primarily in companies that are involved in very large projects.
A) An autonomous project organizational structure
B) A functional organizational structure
C) A matrix organizational structure
D) A project management office
Q3) In __________, each project is operated like a mini-company.
A) an autonomous project organizational structure
B) a functional organizational structure
C) a matrix organizational structure
D) a project management office
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15
Chapter 14: Project Management Information Systems
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46 Verified Questions
46 Flashcards
Source URL: https://quizplus.com/quiz/8068
Sample Questions
Q1) An advantage of a project management information system is the what-if analysis because one further feature allows the user to see the effects of various scenarios on a project.
A)True
B)False
Q2) An advantage of a project management information system is the maintainability and modifiability because any change in the data will automatically be reflected in all the project documents, such as the diagrams, the cost tables, and the resource allocation charts.
A)True
B)False
Q3) _______ features of most systems that are available to help include approval process and routing, change order management, contract management and automation, meeting management and action items, project charter information, requirements management, and time-off requests.
A) The communication
B) The budgeting and cost management
C) The sales and business development
D) The documentation management
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