Office Productivity Tools
Final Exam Questions
Course Introduction
This course offers an in-depth exploration of essential office productivity tools used in modern workplace environments. Students will gain hands-on experience with word processing, spreadsheet, presentation, and database applications, learning to create professional documents, analyze and visualize data, design impactful presentations, and manage basic databases. Emphasis is placed on practical applications, efficient workflow management, and integration between different software platforms to improve organizational productivity. By the end of the course, students will be equipped with the digital competencies needed to optimize personal and collaborative tasks in diverse professional settings.
Recommended Textbook
New Perspectives Microsoft Office 365 and Office 2016 Introductory 1st Edition by Patrick Carey
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Chapter 1: Creating a Database
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Q1) The Access Ribbon tab that offers the option for the user to compact and repair a database.
A)field value
B)primary key
C)Backstage view
D)data type
E)Current Record Box
F)Create tab
G)query
H)Simple Query Wizard
I)Print Preview
J)File tab
Answer: J
Q2) A table is a predesigned database that includes professionally designed database objects._________________________
A)True
B)False
Answer: False
Q3) The default ____________________ provided by Access is the ID field. Answer: primary key
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Chapter 2: Building a Database and Defining Table
Relationships
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Q1) Explain how a one-to-many relationship is created using an Access database with two or more tables. Why is it useful to create a relationship between tables?
Answer: A one-to-many relationship exists between two tables when one record in the first table matches zero,one,or many records in the second table,and when one record in the second table matches at most one record in the first table.Here,the Owner and Animal tables have a one-to-many relationship because an Owner can own many animals,and each animal is associated with only one owner.The two tables are still separate tables,but because they are joined,you can use the data in them as if they were one table.
Q2) After printing a report of parent information for camper pick-up monitors,Santana decides some of the field names displayed on the report are hard to read. For example,she prefers the field MotherMobilePhone to be displayed as Mother Cell on the report. Which field property should be changed to modify the field name display on the report?
A)Input Mask
B)Default Value
C)Format
D)Caption
Answer: D
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Chapter 3: Maintaining and Querying a Database
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Q1) Queries based on more than one table,must have a ____ field.
A)common
B)similar
C)text
D)calculated
Answer: A
Q2) The ____ command removes the display of one or more fields in Datasheet view.
A)Hide Fields
B)Unhide Fields
C)Remove Fields
D)Display Fields
Answer: A
Q3) Fields included in a query may be modified after the query is saved.____________________
A)True
B)False Answer: True
Q4) The first field specified in the sorting process is called the ____________________ field.
Answer: primary sort
Page 5
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Chapter 4: Creating Forms and Reports
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Q1) Layout view shows both the form and its data while allowing the form to be modified.____________________
A)True
B)False
Q2) A report must be in Design view or this view to apply conditional formatting.
A)(?)
B)Themes
C)Design view
D)control layout
E)Report Wizard
F)Pencil symbol
G)Find
H)Layout view
I)shading
J)#
K)!
Q3) When using the Report Wizard,the report title entered in the Wizard is also the name of the report ____________________.
Q4) The default theme for a new form that is created is the ____________________ theme.
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Chapter 5: Introduction to Cloud Computing and Office 365
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Q1) You have a Microsoft account if you use any of the following EXCEPT ____.
A)Microsoft Edge
B)Windows 10 user account
C)Xbox account
D)Outlook.com
Q2) When you are working on your own computer,you will need to sign out of your Microsoft account with significant frequency.
A)True
B)False
Q3) A free account that you can create that associates your email address and a password with Microsoft cloud services
A)Office 365
B)Office Online
C)OneDrive
D)Cloud
E)Coauthoring
F)Microsoft Account
Q4) Discuss how to coauthor documents using OneDrive.
Q5) A Microsoft account consists of a(n)____________________ and a password.
Q6) How is OneDrive like having a personal hard drive in the cloud?
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Chapter 6: Essential Computer Concepts
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Q1) Microsoft PowerPoint is a popular ____ program.
A)presentation
B)document production
C)spreadsheet
D)accounting
Q2) LCD monitors require a backlight.
A)True
B)False
Q3) A motherboard is a(n)____________________,a rigid piece of insulating material with electrical paths on it that control specific functions.
Q4) ____ are removable circuit boards that are inserted into slots on the motherboard to expand the capabilities of the motherboard.
A)Ports
B)Hubs
C)Cards
D)Buses
Q5) Expansion cards plug into electrical connectors on the motherboard called
Q6) The software that helps you navigate the web is called
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Chapter 7: Getting Started With Excel
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Q1) The formula used to multiply cell A1 by cell C1 is ____.
A)=A1*C1
B)C1*A1
C)=A1/C1
D)A1*C1
Q2) The ____________________ function will not include any cell in the range containing a non-numeric value in the final tally.
Q3) An Excel worksheet can have a maximum of ____ columns in a worksheet.
A)156
B)256
C)16,384
D)17 million
Q4) In the formula,=2+6*2,addition would be calculated after multiplication._________________________
A)True
B)False
Q5) Speed Fill enters text based on patterns it finds in the data._________________________
A)True
B)False
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Chapter 8: Formatting Workbook Text and Data
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Q1) When creating an Excel document,you should avoid using _____ text and background together,since this is the most common form of color blindness.
A)red and green
B)yellow and blue
C)black and white
D)red and yellow
Q2) In one of Harold's columns there are too many numbers after the decimal place.Harold does not need this level of detail.It is distracting from the data and he really only needs two numbers after the decimal.How could Harold make the data appear cleaner in the most efficient way?
A)re-enter all numbers and only enter two decimal places
B)decrease the column width
C)decrease the font size
D)use the Number group to decrease number of digits displayed
Q3) A _____ is the space between the page content and the edges of the page.
A)margin
B)border
C)frame
D)ruler
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Chapter 9: Performing Calculations With Formulas and Functions
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Q1) ____________________ is a set of rules which specifies how a function should be written.
Q2) Which of the following is not an Excel function category? ____
A)Math & Trig
B)Algebra
C)Statistical
D)Text
Q3) The Insert Function button is in the ____ group.
A)Calculation
B)Function Library
C)Sort & Filter
D)Home
Q4) Using the AutoFill Options button,the Fill Without Formatting option copies the ____ but not the formatting.
A)functions
B)content
C)cell references
D)left-aligns
Q5) TODAY is an example of a(n)____________________ function.
Q6) The ____________________ is the middle value from a sample. Page 11
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Chapter 10: Analyzing and Charting Financial Data
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Q1) The range of values,or ___________________,of an axis is based on the values in the data source.
Q2) Each slice in a pie chart represents a single value from a data series.____________
A)True
B)False
Q3) The ____ dialog box provides options for moving charts between worksheets and chart sheets.
A)Insert New
B)Tab
C)Move Chart
D)Change Chart
Q4) A color bar is a conditional format that adds a horizontal bar to the background of a cell containing a numeric value._________________________
A)True
B)False
Q5) Each value from a data series is represented by a ________.
Q6) Describe the some of the concepts and definitions associated with loans before using a PMT function.
Page 13
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Chapter 11: Internet Basics and Information Literacy
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Q1) The APA and MLA citation schemes both call for citing all of the following EXCEPT
A)the author's last name, if known
B)the day, month, and year the page was published
C)the webpage and website titles
D)the day, month, and year you viewed the page
Q2) Home-based connections to the Internet require an account with an ISP.
A)True
B)False
Q3) When you point to the Microsoft Edge button on the task bar,____________________ images (miniature pictures)of all open tabs are displayed.
Q4) Tabbed browsing displays multiple webpages in the same browser window. A)True
B)False
Q5) Search engines use a program called a centipede or bot to compile databases of webpages that are indexed by keywords.
A)True
B)False
Q6) MLA stands for ____________________ Association.
Page 14
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Chapter 12: Managing Your Files
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Q1) Windows 10 stores compressed files in a special type of folder called a(n)____.
A)extraction
B)USB drive
C)lockbox
D)archive
Q2) The ____ character is allowable in a folder name.
A)-
B)/
C)<
D):
Q3) Tiles view is the default view for all File Explorer folders except those stored in the Pictures library._________________________
A)True
B)False
Q4) A file ____ shows the location of a file or folder.
A)matrix
B)path
C)run
D)circuit
Q5) A duplicate copy of important files is known as a(n)____________________.
Page 15
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Chapter 13: Creating a Presentation
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Q1) In ____________________ view,each slide fills the screen,one after another.
Q2) To insert a new slide,you use the New Slide button in the ____ group on the HOME?tab.
A)Clipboard
B)Slides
C)Paragraph
D)Drawing
Q3) If you don't choose a theme,the default ____ theme is applied.
A)blank
B)Office
C)corporate
D)primary colors
Q4) Ethan has not saved his PowerPoint file yet,and it appears with a temporary filename "____" followed by a number.
A)File
B)Presentation
C)Temporary
D)Placeholder
Q5) You can use the buttons in the Presentation Views group on the ________________ tab to switch views.
Page 16
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Chapter 14: Adding Media and Special Effects
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Q1) A(n)____________________ is information arranged in horizontal rows and vertical columns.
Q2) In common usage,a(n)____ is any text that appears at the bottom of every page in a document or every slide in a presentation.
A)header
B)footer
C)upper
D)lower
Q3) To add visual interest,Kyle changes the ____ of the shape's border by changing the solid outline to a dashed line.
A)style
B)format
C)color
D)weight
Q4) A(n)____________________ is the manner in which a new slide appears on the screen in place of the previous slide during a slide show.
Q5) ____________________ are effects applied to an object,such as a graphic or a bulleted list,that make the object appear,disappear,change in appearance,or move.
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Chapter 15: Creating and Editing a Document
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Q1) The letters you type appear at the current location of the _______.
A)insertion point
B)nonprinting characters
C)rulers
D)scroll bars
Q2) Preformatted files in Word (e.g.,fax cover sheets,memos)are known as _______.
A)indices
B)templates
C)staged documents
D)default documents
Q3) ____________________ automatically corrects common typing errors.
Q4) A(n)_______ is a window that helps you navigate through a complex feature.
A)task pane
B)landscape
C)portrait
D)manager
Q5) With ____________________ alignment the text is aligned along the right margin and is ragged along the left margin.
Q6) Line spacing determines the amount of space between lines within a(n)____________________.
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Chapter 16: Navigating and Formatting a Document
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Q1) A(n)citation is an alphabetical list of all books,magazines,websites,movies,and other works that you refer to in your research paper._________________________
A)True
B)False
Q2) Click the ____ in the Clipboard group to open the Clipboard task pane.
A)Dialog Box Launcher
B)HOME tab
C)Format Painter
D)View All
Q3) Charlotte reviews her document and decides that the she needs to format an entire paragraph including changing the paragraph and line spacing.She should apply ____.
A)character-level formatting
B)paragraph-level formatting
C)Quick Styles
D)citation-level formatting
Q4) A(n)____________________ button allows you to click once to format the selected text,and click again to remove the formatting from the selected text.
Q5) Discuss the benefits of heading styles.
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Chapter 17: Creating Tables and a Multipage Report
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Q1) A(n)SmartArt graphic is a diagram or chart that illustrates concepts that would otherwise require several paragraphs of explanation._________________________
A)True
B)False
Q2) Which of the following is not a major tab stop?
A)Decimal
B)Center
C)Bar
D)Justify
Q3) There are default tab stops every one inch on the horizontal ruler._________________________
A)True
B)False
Q4) To open the Sort dialog box,on the EDIT LAYOUT tab,click the Sort button._________________________
A)True
B)False
Q5) The area where a row and column intersect is called a(n)____________________.
Q6) There are ____________________ major types of tab stops.
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Chapter 18: Enhancing Page Layout and Design
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Q1) Santo has named the newsletter "Skyline" but wants to make sure the newsletter's name stands out.Santo should _______.
A)type "SKYLINE" in all uppercase letters
B)insert "Skyline" as his document header
C)use WordArt to create a graphic effect
D)create the headline in a graphics-based program
Q2) To save file space,use TIFF graphics as much as possible._________________________
A)True
B)False
Q3) The default text wrap setting shapes inserted via the Shapes button is In Front of Text._________________________
A)True B)False
Q4) To move a graphic to one of several preset positions on the page,click the ____________________ button in the Arrange group on the PICTURE TOOLS FORMAT tab.
Q5) A(n)____________________ object is located in a specific position in a specific line of a document.
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