Office Administration Technology Final Exam
Course Introduction
Office Administration Technology is a comprehensive course designed to equip students with the technical skills and knowledge necessary to efficiently manage modern office environments. The curriculum covers key topics such as office procedures, business communication, records management, digital filing systems, and proficiency in essential office software applications like word processing, spreadsheets, and presentations. Emphasis is placed on problem-solving, organizational skills, customer service, and adapting to technological advancements to streamline administrative tasks. By the end of the course, students will be prepared to support business operations effectively in a variety of professional settings.
Recommended Textbook
New Perspectives on Microsoft Office 2013 First Course 1st Edition by Ann Shaffer
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20 Chapters
1948 Verified Questions
1948 Flashcards
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Page 2
Chapter 1: Creating a Database
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100 Verified Questions
100 Flashcards
Source URL: https://quizplus.com/quiz/38989
Sample Questions
Q1) Based on the table descriptions, which fields might be used to create a relationship between the Vendors and Venue tables?
Answer: The Venue Space Assigned field from the Vendors table and the TentNumber field from the Venue table could be a common field used to relate the two tables.
Q2) Experienced database developers avoid using spaces in field names and object names because names with spaces might cause errors if the objects are involved in
A) creating reports using Access
B) related databases
C) programming tasks
D) queries
Answer: C
Q3) Which Access 2013 tool should be used to create the report Andrea wants which will show the customer name and the products purchased?
Answer: Report tool
Q4) The default ____________________ provided by Access is the ID field.
Answer: primary key
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Chapter 2: Building a Database and Defining Table
Relationships
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98 Verified Questions
98 Flashcards
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Sample Questions
Q1) Which data type allows both positive and negative numbers as field values?
A) Number
B) Date/Time
C) AutoNumber
D) Short Text
Answer: A
Q2) An Access feature available from the FIELDS tab that allows the user to add a group of related fields to a table at the same time.
A)Cascade Update Related Fields Option
B)Cascade Delete Related Records Option
C)Composite key
D)data redundancy
E)Data Type gallery
F)Design
G)orphaned record
H)propagate
I)Quick Start selection
J)referential integrity
Answer: E
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Chapter 3: Maintaining and Querying a Database
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100 Verified Questions
100 Flashcards
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Sample Questions
Q1) In the accompanying figure, which field is the secondary sort field?
A) City
B) FirstName
C) VisitDate
D) LastName
Answer: C
Q2) In the accompanying figure, the ____________________ of the Query window in Design View is outlined.
Answer: design grid
Q3) The process of rearranging records in a specified order or sequence is referred to as <u>sorting</u>.____________________
A)True
B)False
Answer: True
Q4) Results of a query are narrowed by using the Or logical operator.
A)True
B)False
Answer: False
Q5) The default name for a new Access query is ____________________.
Answer: Query1
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Chapter 4: Creating Forms and Reports
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100 Verified Questions
100 Flashcards
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Sample Questions
Q1) Options for modifying the format of report objects are found on the ____ tab in Layout view when the contextual REPORT LAYOUT TOOLS tab is available.
A) FORMAT
B) MODIFY
C) DESIGN
D) PAGE SETUP
Q2) Data in Date/Time fields are automatically ____-aligned.
A) left
B) right
C) center
D) justified
Q3) A form's object name appears on the tab for the form in the Access window.
A)True
B)False
Q4) In the accompanying figure, which record number is the current record?
A) 51
B) 22539
C) 33
D) 06117
Q5) A report formatted in _____________________ is wider than it is tall.
Page 6
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Chapter 5: Essential Computer Concepts
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Sample Questions
Q1) A(n) ____________________ site is a website set up to look exactly like another website, but which does not actually belong to the organization portrayed in the site.
Q2) ____ is space on Windows Live servers where you can store up to 25 GB of files in public or private folders, or in folders that you make available to only people you specify.
A) HotDrive
B) MS Docs
C) i-Live
D) SkyDrive
Q3) Computers are capable of ____________________--starting and running more than one program at a time.
Q4) Linda and her mom would like to purchase the best quality printer available to consumers. They decide on a(n) ____ printer.
A) inkjet
B) laser
C) dot matrix
D) parallel
Q5) ____________________ is the largest WAN in the world.
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Chapter 6: Getting Started With Excel
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Sample Questions
Q1) In ____, the ribbon increases in height, the buttons are bigger, and more space appears around each button so you can more easily use your finger or a stylus to tap the button you need.
A) Touch Mode
B) Click Mode
C) Tap Mode
D) Normal Mode
Q2) Column width is expressed in terms of the number of characters a column can contain or the size of the column in <u>points</u>. _________________________
A)True
B)False
Q3) The sheets in a workbook are identified in the sheet tabs at the top of the workbook window.
A)True
B)False
Q4) A ScreenTip is a box with descriptive text about a command that appears when you point to a button on the ribbon.
A)True
B)False
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Chapter 7: Formatting Workbook Text and Data
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Sample Questions
Q1) <u>Calculated</u> values too large to fit into the cell are displayed in scientific notation. _________________________
A)True
B)False
Q2) One of the benefits of Live Preview is that it _____.
A) lets you see and evaluate different formats as you develop your workbook
B) shows you what a document will look like when printed
C) applies thematic styles to your document
D) allows you to track changes in your document
Q3) Harold would like to center a title across the top of his data. His data runs across five columns, from column A to column E. One way he could accomplish this is to _____.
A) type the data in A1 and Merge cells A1:A5
B) type the data in A1 and Merge cells A1:E1
C) type the data in C1
D) type the data in any column in row 1 and then choose Center from the Format menu
Q4) A(n) ____________________ is a key that shows each color used in the worksheet and what it means.
Q5) A(n) ____________________ is text printed in the top margin of each page.
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Chapter 8: Calculating Data With Formulas and Functions
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100 Verified Questions
100 Flashcards
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Sample Questions
Q1) A function inside another function
A)NOW
B)error value
C)COUNTA
D)<
E)MEDIAN
F)Mon, Tues, Wed, Thurs, Fri
G)F4
H)absolute
I)nested
J)mixed
Q2) The Insert Function dialog box has a(n) ____ option.
A) search
B) formatting
C) find and replace
D) expand/collapse
Q3) What is the relationship between the Function Arguments dialog box and the Insert Function dialog box?
Q4) ____________________ is a set of rules which specifies how a function should be written.
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Chapter 9: Analyzing and Charting Financial Data
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100 Verified Questions
100 Flashcards
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Sample Questions
Q1) In the figure above, the biggest slice is the cases of _______.
A) Riesling
B) Chardonnay
C) Pinot Grigio
D) Ruby Cabernet
Q2) Compares three sets of values in a three-dimensional chart
A)Scatter
B)Column
C)XY
D)Line
E)Radar
F)Pie
G)Stock
H)Bar
I)Surface
J)Area
Q3) Since scientific data is often plotting two numeric values against one another, it is oftentimes best to represent this data type with a(n) ____________________ chart.
Q4) Excel supports ____________________ types of charts into 10 categories..
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Chapter 10: Exploring the Basics of Windows 8
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100 Verified Questions
100 Flashcards
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Sample Questions
Q1) This screen appears after you sign into Windows 8.
A) Start screen
B) Apps screen
C) desktop
D) Charms screen
Q2) A(n) <u>netbook</u> is a display that lets you touch areas of the screen to interact with software. _________________________
A)True
B)False
Q3) The Switch List includes thumbnails for ____.
A) apps only
B) desktop applications only
C) both apps and desktop applications
D) neither apps nor desktop applications
Q4) The various square/rectangular shapes displayed on the screen in the accompanying figure are called <u>tiles</u>. _________________________
A)True
B)False
Q5) You open the Search menu from the ____________________ bar.
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Chapter 11: Integrating Word, Excel, Access, and Powerpoint
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100 Verified Questions
100 Flashcards
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Sample Questions
Q1) In a mail merge, form letters, mailing labels, and envelopes are all different types of main documents.
A)True
B)False
Q2) The item labeled B in the accompanying figure denotes the ____________________.
Q3) You may import both Access tables and Access queries into Word.
A)True
B)False
Q4) option for exporting an Access query
A)Paste menu
B)Mailings tab
C)Heading 1 style
D)RTF File
E)Navigation pane
F)embedding
G)Links dialog box
H)query
I)¶
J)linking
Page 13
Q5) Describe the general steps for embedding an Excel chart into a Word document.
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Chapter 12: Internet Basics and Information Literacy
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100 Verified Questions
100 Flashcards
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Sample Questions
Q1) A(n) ____________________ is a protection granted by law to the author or creator of an original work who creates a tangible expression of that work or creation.
Q2) Clicking the button denoted by box E in the accompanying figure opens
Q3) You tell Mikhail that, at the top of the window, he sees a button for checking the copyright status of the material on any webpage he is visiting. Mikhail answers: ____.
A) app only
B) desktop application only
C) neither desktop application nor app
D) both desktop application and app
Q4) Search engines use a program called a(n) ____ to compile databases of webpages that are indexed by keywords.
A) sniffer
B) centipede
C) earthworm
D) bot
Q5) In the History list, within each site folder, the webpages you visited appear in ____________________ order.
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Chapter 13: Introduction to Cloud Computing
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Sample Questions
Q1) Alyssa can't access her SkyDrive. What is the most likely reason?
A) She is using a smartphone.
B) She is not connected to the Internet.
C) She is using the browser on a friend's computer.
D) She has not paid her Microsoft account subscription fee.
Q2) Using the SkyDrive app from the Start screen, to download a file from your SkyDrive, ____ the file and click Download on the bar that pops up.
A) double-click
B) right-click
C) alt-click
D) click
Q3) To access SkyDrive you need ____.
A) a Windows phone
B) a Microsoft account
C) a Windows PC
D) a local user account
Q4) The SkyDrive ____________________ comes with Windows 8.
Q5) When using the SkyDrive App, you ____________________ the file on SkyDrive to access the Download button.
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Chapter 14: Managing Your Files
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100 Verified Questions
100 Flashcards
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Sample Questions
Q1) The folders in the level marked by box ____ in the accompanying figure are designed to contain subfolders for your personal files.
A) A
B) B
C) C
D) D
Q2) In the path "Computer è Removable Disk (G:) è Wizard Widgets è Stock è Staff. jpg" the name of the file is ____________________ .
Q3) You can sort files ____.
A) only in Details view
B) only in Details, Content, and Tiles views
C) only by file name or file creation date
D) no matter which view you use
Q4) A computer is like a file cabinet that has two or more drawers.
A)True
B)False
Q5) To select many files that are listed together in the right pane of File Explorer, you click the first item, press and hold ____________________, and then click the last item.
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Chapter 15: Creating a Presentation
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100 Verified Questions
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Sample Questions
Q1) When you save a presentation that contains photos, PowerPoint automatically compresses the photos to a resolution of ____ pixels per inch (ppi).
A) 120
B) 180
C) 220
D) 280
Q2) Pictures that cause the ____ tab to appear have default locked aspect ratios
A)Zoom in
B)smart guides
C)Compressing
D)Font
E)PICTURE TOOLS FORMAT
F)INSERT
G)Proofing
H)Clipboard
I)layout
J)FORMAT
Q3) A textbox is a region of a slide reserved for inserting text or graphics.
A)True
B)False
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Chapter 16: Adding Media and Special Effects
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100 Verified Questions
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Sample Questions
Q1) Referring to the accompanying figure, checking the "____" check box would cause the video to rewind after it plays so that the first frame or poster frame appears again.
A) Play Full Screen
B) Hide While Not Playing
C) Loop until Stopped
D) Rewind after Playing
Q2) The spell checker underlines misspelled words with a red wavy line.
A)True
B)False
Q3) To change the speed of a transition, John shows Merlia how to change the ____.
A) switch
B) duration
C) after setting
D) before setting
Q4) Transitions are organized into <u>four</u> categories.
A)True
B)False
Q5) A(n) ____________________ is information arranged in horizontal rows and vertical columns.
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Chapter 17: Creating and Editing a Document
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Sample Questions
Q1) The New screen displays a variety of template options.
A)True
B)False
Q2) The _______ tab shown in the accompanying figure includes options for formatting and editing text.
A) HOME
B) DESIGN
C) INSERT
D) PAGE LAYOUT
Q3) A paragraph mark like the one in the accompanying figure marks the beginning of a new paragraph.
A)True
B)False
Q4) The ____________________ feature capitalizes the first letter of a sentence automatically.
Q5) The white space in the left margin is sometimes referred to as the ______ bar.
A) scan
B) index
C) baseline
D) selection
Page 19
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Chapter 18: Navigating and Formatting a Document
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Sample Questions
Q1) Charlotte has added a citation to the documents on which she is working. In the process of her doing so, Word has added the source that she introduced to a ____ of sources, which is now available to any document created using the same user account on that computer.
A) Index
B) Master List
C) Roster
D) Glossary
Q2) Charlotte knows that she will be drafting several contracts in the coming weeks, and each letter will need to be printed with specific headings and body text formatting. To save time, Charlotte should apply ____.
A) styles
B) keys
C) links
D) color coding
Q3) To replace text with a new word or phrase, use the line indicated by item ____.
A) 1
B) 2
C) 3
D) 4
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Chapter 19: Creating Tables and a Multipage Report
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Sample Questions
Q1) You can enter data in a table by moving the insertion point to a cell and typing.
A)True
B)False
Q2) Text printed at the top of every page
A)record
B)footnote
C)endnote
D)header
E)footer
F)reference marker
G)header row
H)sort
I)tab stop
J)section
Q3) ____________________ Mode is a document view designed to make reading on a screen as easy as possible.
Q4) The area where a row and column intersect is called a(n) ____________________.
Q5) To change the width of a selected column, drag or ____________________ the right column border.
21
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Chapter 20: Enhancing Page Layout and Design
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Sample Questions
Q1) _______ files are suitable for most types of simple line art, without complicated colors.
A) GIF
B) JPEG
C) TIFF
D) BMP
Q2) Most clip art websites include a search box where you can type some descriptive <u>clues</u> to help you narrow down your selection to a smaller range of clip art.
A)True
B)False
Q3) Once you crop a graphic, the part you cropped is hidden from view.
A)True
B)False
Q4) Desktop publishing is the process of preparing commercial-quality printed material. A)True B)False
Q5) Graphics file format suitable for most types of simple line art, without complicated colors
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