Essentials of Microsoft Office Final Test Solutions
Course Introduction
Essentials of Microsoft Office introduces students to the fundamental functions and features of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. The course provides hands-on experience in creating professional documents, managing spreadsheets, designing presentations, and organizing email communications. Students will develop practical skills required for academic, professional, and personal productivity, while gaining an understanding of how these tools integrate for efficient workflow management. Emphasis is placed on real-world tasks and problem-solving to build confidence in using Microsoft Office in various environments.
Recommended Textbook
New Perspectives Microsoft Office 365 and Office 2016 Introductory 1st Edition by Patrick Carey
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18 Chapters
1311 Verified Questions 1311 Flashcards
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Chapter 1: Creating a Database
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Sample Questions
Q1) Explain the difference between a primary key and a foreign key.
Answer: The primary key may consist of one or more fields whose values are used to uniquely identify each record in a table.
If the same field used as the primary key in one table is also used as a field in another table,and that field is used to create a relationship between the two tables,that field is called a foreign key in the second table. The foreign key is not used to uniquely identify records in the second table.
Q2) Compacting a database rearranges the data and objects in a database to decrease its file size._________________________
A)True
B)False
Answer: True
Q3) What is the purpose of the primary key?
A)to uniquely identify each record in a table
B)to uniquely identify each table in a database
C)to create a relationship between two tables in a database
D)to create a relationship for queries in a database
Answer: A
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Page 3
Chapter 2: Building a Database and Defining Table
Relationships
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Sample Questions
Q1) Relationship integrity is a set of rules used by Access to maintain consistency between related tables when data in either table is updated._________________________
A)True
B)False
Answer: False
Q2) The field name displayed in database objects,including forms and reports,is determined by the Caption property._________________________
A)True
B)False
Answer: True
Q3) The data type that allows both sequential and random numbering is the ____ data type.
A)Number
B)Currency
C)AutoNumber
D)Long Date
Answer: C
Q4) In a single table,all ____________________ must be unique within that table. Answer: field names
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Chapter 3: Maintaining and Querying a Database
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Sample Questions
Q1) The keyboard shortcut that moves the insertion point to the right of the last character in the field value when in editing mode.
A)aggregate functions
B)Zoom box
C)theme
D)logical operators
E)comparison operator
F)condition
G)Ctrl + End
H)Home
I)sort field
J)select query
Answer: G
Q2) The ___________________ command allows hidden fields to be redisplayed. Answer: Unhide Fields
Q3) Fields included in a query may be modified after the query is saved.____________________
A)True
B)False Answer: True
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Chapter 4: Creating Forms and Reports
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Sample Questions
Q1) A wildcard character used as the first and/or the last character in a character string to match any number of characters is the ____ character.
A)#
B)+
C)(?)
D)*
Q2) To generate a report with exact results based on specific criteria it is best to base the report on a(n)____________________ created in the database.
Q3) The less precise way to move objects in report Layout view is to ____.
A)use the Move command to move objects
B)use the arrow keys on the keyboard to move objects
C)drag objects
D)use the insert key on the keyboard to move objects
Q4) The default arrangement for data in a report created from two or more tables or queries is that data is grouped by field.
A)True
B)False
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Chapter 5: Introduction to Cloud Computing and Office 365
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Q1) You know you are signed in to your Microsoft account when you see your name and possibly your picture in the top right corner of your screen.
A)True
B)False
Q2) To upload a file,display the ____ bar,and then click the Upload button or the Add files button.
A)Apps
B)Ribbon
C)Address
D)File
Q3) People store files in the ____ so they can access them from any device that has Internet access.
A)flash drive
B)hard drive
C)thumb drive
D)cloud
Q4) Describe what happens when you open a file in OneDrive from a browser.
Q5) Discuss how to coauthor documents using OneDrive.
Q6) A Microsoft account consists of a(n)____________________ and a password.
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Chapter 6: Essential Computer Concepts
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Sample Questions
Q1) Most PCs use ____________________ SDRAM.
Q2) A data file contains instructions for a computer on how to perform a specific task.
A)True
B)False
Q3) ____ is a computer's ability to start and run more than one program at a time.
A)Hyperthreading
B)Hypertexting
C)Synchronous networking
D)Multitasking
Q4) ____ means that data,applications,and even resources are stored on servers accessed over the Internet rather than on users' computers.
A)Apping
B)i-Computing
C)Cloud computing
D)Hyperlinking
Q5) The Internet is the largest network in the world.
A)True
B)False
Q6) Re-recordable DVDs come in two formats,____________________ and DVD-RW.
Page 8
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Chapter 7: Getting Started With Excel
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Sample Questions
Q1) To go to column A of the current row,press ____.
A)Ctrl + Home
B)Home
C)Shift + Tab
D)Tab + Enter
Q2) A(n)____ is a group of cells in a rectangular block.
A)cluster
B)adjunct
C)selection
D)range
Q3) A keyboard shortcut is a key or combination of keys that you press to access a feature or perform a command._________________________
A)True
B)False
Q4) The formula bar displays the value or formula of the active cell._________________________
A)True
B)False
Q5) A(n)____________________ is a grouping of text and numbers in a rectangular grid or table.
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Chapter 8: Formatting Workbook Text and Data
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Q1) Harold would like to center a title across the top of his data.His data runs across five columns,from column A to column E.One way he could accomplish this is to _____.
A)type the data in A1 and Merge cells A1:A5
B)type the data in A1 and Merge cells A1:E1
C)type the data in C1
D)type the data in any column in row 1 and then choose Center from the Format menu
Q2) The Format Painter does not copy formatting applied to selected text within a cell,and it does not copy data._________________________
A)True
B)False
Q3) The Format Cells dialog box tab that provides options for locking or hiding cells to prevent other users from modifying their contents is _____.
A)Alignment
B)Font
C)Protection
D)Security
Q4) Explain how to use conditional formatting effectively.
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Chapter 9: Performing Calculations With Formulas and Functions
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Sample Questions
Q1) The Insert Function dialog box has a(n)____ option.
A)search
B)formatting
C)find and replace
D)expand/collapse
Q2) Ellen wants to find out what her median monthly spending is.The monthly totals for her spending appear in the range A10:L10.Which of the following is NOT a way to enter the MEDIAN function into her database?
A)Type =MEDIAN(A10:L10) into an empty cell.
B)Select the range A10:L10, click the Quick Analysis button, click TOTALS, and then click Median.
C)Click the More Functions button in the Function Library group on the FORMULAS tab, point to Statistical, and then click MEDIAN.
D)Click the Insert Function button in the Function Library group on the FORMULAS tab, scroll the Select a function list, then click MEDIAN.
Q3) Some cell references are called ____________________ references because they are always interpreted in relation to the location of the cell containing the formula.
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Page 11
Chapter 10: Analyzing and Charting Financial Data
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Q1) Interest is the amount of money being loaned.___________
A)True
B)False
Q2) When you create sparklines,clicking any cell in the data range selects all of the sparklines in the group._________________________
A)True
B)False
Q3) Mya has decided she needs to move her chart so that it appears below her data source. Before she can move or resize her chart she must ______.
A)select the chart
B)hold down the SHIFT key
C)adjust the sizing handles
D)move the mouse pointer to the center of the chart.
Q4) The FV function stands for ____.
A)function value
B)future value
C)financial value
D)formulated value
Q5) Each value from a data series is represented by a ________.
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Chapter 11: Internet Basics and Information Literacy
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Sample Questions
Q1) A search engine results page displays links that are ____ at the top of the list.
A)more recent
B)longer and more detailed
C)more related to your search
D)shorter and more succinct
Q2) Claiming someone else's work as your own is an ethical and a legal violation.
A)True
B)False
Q3) The term "web" is short for ____.
A)World Wide Web
B)Global Network Web
C)Wide Area Web
D)Global Interweb
Q4) Keywords in a search are not case sensitive.
A)True
B)False
Q5) In the History list,within each site folder,the webpages you visited appear in ____________________ order.
Q6) MLA stands for ____________________ Association.
Page 13
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Chapter 12: Managing Your Files
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Q1) When you delete a folder or file from the hard disk,it is permanently deleted immediately,and unrecoverable.
A)True
B)False
Q2) A file ____ includes the three or four characters that follow the dot in the filename and identify the file's type.
A)tag
B)extension
C)hook
D)delimiter
Q3) All of the following are File Explorer ribbon tabs EXCEPT ____.
A)Home
B)Share
C)View
D)Link
Q4) You organize files by storing them in ____.
A)namespaces
B)drawers
C)rings
D)folders
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Chapter 13: Creating a Presentation
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Sample Questions
Q1) Normal view displays slides one at a time in the ____.
A)Slide pane
B)View pane
C)Slide view
D)Slide window
Q2) The ribbon is organized into tabs.
A)True
B)False
Q3) The 7 x 7 rule means you should include no more than seven words per slide.
A)True
B)False
Q4) When there are no actions that can be redone,the Redo button changes to the ____________________ button.
Q5) If photos need to be emailed or uploaded to a Web page,choose the ____ ppi compression setting.
A)50
B)96
C)150
D)220
Q6) In ____________________ view,each slide fills the screen,one after another.
Page 15
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Chapter 14: Adding Media and Special Effects
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Q1) You can change how the text fits in the table cells by changing the height of rows and the width of columns._________________________
A)True
B)False
Q2) Like shapes,you can rotate or ____ pictures using the Rotate handle or the Rotate button.
A)flip
B)swap
C)recolor
D)remove
Q3) The DRAWING ____ FORMAT tab appears when a drawing or a text box-including the slide's title and content placeholders-is selected.
A)EFFECTS
B)TOOLS
C)PAINTER
D)HELPER
Q4) When you preview an animation,it plays automatically on the slide in the ____________________ pane.
Q5) The ____________________ is the formatting of the area inside a shape.
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Chapter 15: Creating and Editing a Document
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Sample Questions
Q1) Before typing a document,you should make sure nonprinting characters are displayed..____________________
A)True
B)False
Q2) Kade thinks that a photo may help to illustrate a point he is making in the letter about a project on which he has worked.What is the term for the photo he wants to insert into this document?
A)Img
B)Icon
C)Picture
D)Graphical unit
Q3) To verify that the pointer is located at the beginning of the document,press the ____________________ keys.
Q4) The Ctrl+Right Arrow keystroke moves the insertion point right one ____________________ at a time.
Q5) The New screen displays a variety of template options.
A)True
B)False
Q6) ____________________ orientation is the default orientation for Word documents.
Page 17
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Chapter 16: Navigating and Formatting a Document
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Sample Questions
Q1) In her letter,Charlotte asks each author to return a copy of their signed agreement.She needs to emphasize parts of her letter,but she wants to make sure everyone reads this particular sentence.She should apply ____.
A)theme
B)style
C)character-level formatting
D)colors
Q2) The ____ guidelines were developed to simplify the process of transforming a manuscript into a journal article or a chapter of a book.
A)style guide
B)MLA
C)APA
D)Research
Q3) The items listed in a bibliography are known as resources._________________________
A)True
B)False
Q4) The Heading 2 style is used for headings that are ____________________ to the highest level headings.
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Chapter 17: Creating Tables and a Multipage Report
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Sample Questions
Q1) To insert a page number where the insertion point is located,choose ____ from the Page Number menu.
A)Insert Here
B)Current Position
C)Top of Page
D)Bottom of Page
Q2) To sort a table so that all names in its Last Name column appear in alphabetical order (A to Z),sort in ____ order.
A)alphabetical
B)chronological
C)ascending
D)descending
Q3) All of the following are options in the Delete menu EXCEPT ____.
A)Delete Cells
B)Delete Columns
C)Delete All
D)Delete Table
Q4) The area where a row and column intersect is called a(n)____________________.
Q5) To ____________________ a row,click in the selection bar to the left of the row.
19
Q6) To sort a column in reverse order,click the ____________________ option button.
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Page 20
Chapter 18: Enhancing Page Layout and Design
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Q1) Preformatted text boxes come with preset font and paragraph options that are designed to match the text box's overall look._________________________
A)True
B)False
Q2) Word's AutoCorrect feature automatically converts some standard characters into typographic characters as you type.
A)True
B)False
Q3) A special design element,called _______,draws the reader's attention to the beginning of an article.
A)WordArt
B)a drop cap
C)photo
D)graphics
Q4) A(n)____________________ object is attached,or anchored,to a specific paragraph.
Q5) A(n)____________________ object is located in a specific position in a specific line of a document.
Q6) The Flip Vertical and Flip Horizontal commands are available in the ____________________ menu.
Page 21
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