QHLS 2023 Exhibitor's Manual

Page 1

EXHIBITOR'S MANUAL

APRIL 14-16, 2023 3 DAYS 2023QUINTEHOME&LIFESTYLESHOW IT'SALLABOUTHOME
APRIL 14 12 PM - 8PM
APRIL 15 10 AM - 6PM SUNDAY, APRIL 15 10 AM - 4PM
PRODUCED & MANAGED
FRIDAY,
SATURDAY,
SHOW
BY:

IN THIS MANUAL

SET UP AND TEAR DOWN INFORMATION

1 3 2 SHOW DATES AND LOCATION FORKLIFT SAFETY POLICY & PROCEDURES

4 EXHIBITOR BADGES, CONDUCT & PARKING MAIN STAGE & ARENA MAPS 5 6 EXHIBITOR AWARDS IT'S ALL ABOUT HOME!

MESSAGE FROM THE COMMITTEE

Welcome to the 50th Annual Quinte Home Builders' Associations Quinte Home & Lifestyle Show!

This handbook has been developed to guide and assist you in your preparation and participation in the 2023 Quinte Home & Lifestyle Show. Please review the contents in this manual to save you time and to help eliminate any confusion at the upcoming Show. We’ve been asked by the City of Belleville to remind you that smoking is NOT permitted at any time anywhere in the building or within 9 m of any entryway. If you have questions, please contact Show Director, Ruth Estwick at 613-970-2216 (office), 416-508-9928 (cell) or via email at info@quintehomebuilders.com Happy 50 yrs of Home Shows!

QHLS 2023 Committee & Quinte Home Builders Association

Readmoreonourwebsite
@reallygreatsite

SHOWDATESANDLOCATION

2ARENAS

3 DAYS

FRIDAY, APRIL 14 12 PM - 8PM

SATURDAY, APRIL 15 10 AM - 6PM

SUNDAY, APRIL 15 10 AM - 4PM

IT'S ALL ABOUT HOME!

QUINTE SPORTS & WELLNESS CENTRE
CANNIFTON RD. BELLEVILLE
- 265

SET-UPSCHEDULE:

MACKAYARENA:

WEDNESDAY,APRIL12

THURSDAY,APRIL13

FRIDAY,APRIL15

NOACCESS(SEE*EXCEPTIONS)

9:00AMTO10:00PM

(MOVEINTIMEFORLARGEITEMS:11:00AMTO6:00PM.)

7:00AMTO10:00AM

NOTE:ALLSETUPMUSTBECOMPLETEDBY10:00AMFRIDAY

*EXCEPTIONS:UNLESSAUTHORIZEDBYSHOWDIRECTOR,PLSCALLTO ARRANGE-RUTH (416)508-9928

FAMILYDENTALCENTREARENA:

WEDNESDAY,APRIL12

ACCESSTOSTAGINGAREAFORLARGEITEMS ONLY.THISINCLUDESANYITEMSTHATYOUREQUIRETOBEDRIVENINTO/OR FORKLIFTEDINTOTHEFDCARENA. THESEITEMSMUSTBEDELIVEREDTO STAGINGAREABY8AMANDMUSTBEPRE-ARRANGEDWITHSHOW DIRECTOR.RUTHESTWICK@416-508-9928DUETOOURBACKYARD OASISINSTALLATION.AFTER8AM,ALLITEMSMUSTARRIVETHROUGHTHE ZAMBONIDOORS.

THURSDAY,APRIL14.

FRIDAY,APRIL15

7:00AMTO10:00PM

7:00AMTO10:00AM

NOTE:ALLSETUPMUSTBECOMPLETEDBY10:00AMFRIDAY.

THEREISNOACCESSONWED,APRIL13THTOTHEARENASUNLESS PREVIOUSPERMISSIONFROMTHESHOWDIRECTORHASBEENPROVIDED .

DURINGSETUP PLEASEKEEPTHEAISLESANDFIREROUTESOPENATALL TIMES.ALLLARGEITEMSTHATREQUIREATRUCK/HEAVYCARTMUSTBE MOVEDINBEFORETHEAISLECARPETISINPLACE.ONCETHEAISLECARPETIS INPLACE,ALLITEMSMUSTBEHANDCARRIEDOVERTHECARPETEDAREASIN THEARENAS.

ALLEXHIBITSMUSTBESETUPNOTLATERTHAN10AMONFRIDAY, APRIL15,2023WITHOUTEXCEPTIONS.

TEAR-DOWNSCHEDULE

FAMILYDENTALCENTREARENA:

ABSOLUTELYNOTEARDOWNBEFOREOFFICIALSHOWCLOSE MONDAY,APRIL17 6:00AMTO11:00AM

REMOVALTIMEFORLARGEITEMS:9:00AMTO11:00AM

WEASKTHATEXHIBITORSPLEASEUSETHEZAMBONIDOOREXITFOR TEARDOWN/REGULARTRANSPORTOFITEMSINTHEFDCARENAONSUNDAY AFTER4PMUNTILTHEBACKYARDOASISTEARDOWNBYTHEBAYDOORSIN THEFDCISCOMPLETE.LARGEITEMSCANNOTBEREMOVEDUNTILTHAT PORTIONOFTHEBACKYARDOASIS,NEARTHEBAYDOORSISDISMANTLED ONSUNDAYORIFPREFERRED,YOUCANREMOVEYOUR BOOTHANDALL ITEMSONMONDAY,APRIL17,BETWEEN9AM&11AM.PLEASECOORDINATE WITHSHOWDIRECTOR,RUTHESTWICK@416-508-9928.

NOTE:ALLTEARDOWNANDREMOVAL MUSTBECOMPLETEDBY 11:OOAMMONDAY,APRIL17. NOEXCEPTIONS

MACKAYARENA:

ABSOLUTELYNOTEARDOWNBEFOREOFFICIALSHOWCLOSE

NOTE:ALLTEARDOWNANDREMOVALMUSTBECOMPLETEDBY11:OOAM MONDAY,APRIL17.NOEXCEPTIONS

SUNDAY,APRIL16 4:00PMTO10:00PM
SUNDAY,APRIL16. 4:00PMTO10:00PM
MONDAY,APRIL17 6:00AMTO11:00AM

FORKLIFTSAFETY,POLICY &PROCEDURES

ForkliftSafety:

QHBAhasadutyunderSection25(2)(h)oftheOccupationalHealthand SafetyActtotakeeveryprecautionreasonableinthecircumstancesforthe protectionoftheworker,buttherearespecificregulationsgoverningthesafe useofliftingequipment.

MinistryofLabour(MOL)inspectorswillbelookingtoensurethatweare followingthesespecificregulationsaswellasensuringthatemployersare maintainingliftingdevicestodeterminetheirloadcapacityandensuringa liftingdeviceisconstructedandequippedwithsuitableropes,chains,slings andotherfittings,andmaintainedtoensurethesafetyofallworkers.Review MOLinspectioninformationhere:https://www.ontario.ca/page/workplacehealth-and-saf

SpecificOccupationalHealthandSafetyActregulationsforourpurposes mayinclude:

ConstructionProjects,Regulation213/91.

IndustrialEstablishments,R.R.O.1990Regulation851.

TherearealsoCSAstandardsgoverningthisequipmentlike:

B335-04-SafetyStandardforLifttrucks

Z150-20-SafetyCodeonMobileCranes

ShowPolicy:

Forkliftsareprovidedbymemberauthorizedrentalcompanies. TheQHBA hastrainedandlicensedforkliftdriverswhoareauthorizedusersofthe onsiteequipment. Onlylicensedforkliftdriversmayoperatetheseonsitelift trucksandeachusermustfollowtheShow'spolicyandprocedureforsafe useofthesevehicles.

ForkliftUsePolicyManualscanbefoundinthebinderoneachforkliftentitled "FORKLIFTUSEPOLICY-QuinteHome&LifestyleShow". Authorizedusersmust reviewtheShowPolicyonforkliftsandsignthebinderpriortouse.

EXHIBITORBADGES, PARKING&GENERAL CONDUCT

EXHIBITORBADGEASSIGNMENT&PICKUP

AspartofyourExhibitorcontract., exhibitorsmayreceive

4ExhibitorBadgesperboothtoamaxof8forIndustryExhibitors

2ExhibitorBadgesperboothtoamaxof4forLifestyleExhibitors

Thesethree-day,ExhibitorBadgesaretobewornatalltimesduringtheShowandare requiredforentry,withoutexception.

ExhibitorscanpickuptheirExhibitorBadgesfromtheQHBAExhibitorSupportBooth duringsetuptimes.andthroughouttheShow.ThesebadgeswillallowExhibitorsentry orre-entryduring,beforeandaftertheShow.

EXHIBITORBADGESARENON-TRANSFERABLEtoregularattendeesoftheShowandshall notbegiventoanyoneotherthanthoseworkingwithinanExhibitor’sboothduringthe Show.ALLVISITORSTOTHESHOWMUSTPURCHASEANENTRYTICKET.

HalfPriceTicketsareavailabletoMemberExhibitorsuntil11amonopeningday. Please contactShowStaffviaemailatinfo@quintehomebuilders.comuntiltheTuesdaypriorto openingday,andthenattheExhbitorSupportBoothfromWednesday-Fridaymorning untiltheShowopens. TheExhibitorSupportBoothislocatedintheMackayArenaatthe startingentranceoftheShow.

EXHIBITORENTRANCEANDPARKINGBEFORE,AFTER&DURINGTHESHOWHOURS:

OnlythemainentrancetotheMackayArenawillbeopenduringShowTimes.. PLEASE DONOTACCESSTHESHOWVIATHEFAMILYDENTALCENTREDOORS. Thisentryisintended asaShowExitOnly.

ENTRYBEFOREANDAFTERSHOWHOURS

PriortoShowopeninghours,ExhibitorsmayentertherearentranceoftheMackay ArenabutMUSTbewearingExhibitorBadgeinordertogainentry Duringoffhours beforeopeningandaftershowclosing, Exhibitorsareaskedtoenterandexitthrough thesedesignateddoorsonly. OutsideofregularShowHours,Facilitydoorswillbelocked toprotectexhibitordisplays.Exhibitorentrypointswillhaveappropriatesignageandwill bemonitoredforentryorre-entry,asrequired. Pleasedonotleaveyourbadgesinyour booth. Lost/misplacedbadgescanbereplacedatacostof$5perbadge.

ENTRYDURINGSHOWHOURS:

ExhibitorsarerequiredtoweartheirassignedExhibitorBadgeatalltimestogainentry intotheShow.ExhibitorsareaskedtousetheMackayArenaShowEntryDoorduring regularShowtimes.,ALLEXHIBITORSMUSTHAVETHEIREXHIBITORBADGEWORNONTHEIR PERSONANDVISIBLYDISPLAYEDTOFRONTDOORSTAFF.PLEASEDONOTENTERTHESHOW VIATHEFAMILYDENTALCENTREDOORS.

Pleasenotethatyouwillberequiredtobewearing(notcarryingyourExhibitorbadgeat alltimesduringtheShowsoyoucanbeidentifiedbyanExhibitor).

EXHIBITORBADGES, PARKING&GENERAL CONDUCT

EXHIBITORPARKING

Toallowforadequatevisitorparking,allexhibitorsmustparktheirvehiclesinthe backofthesouthlot. Allcompanyvehicles,trailers,etcmustbeparkedinthislot. IfthelotisfullpleaseparkasclosetotheSouthlotaspossible. Exhibitorscan accessthereardoorsoftheMackayArenabeforeandafterregularShowhours. WeaskthattheduringanyandallStagePresentationsthatExhibitorsNOTenter viatherearMackayArenaEntrance. PleaseusetherearentranceoftheFamily DentalCentreArenaorthefrontentranceoftheMackayArenaduringthistime. ParkingcanoftengetcongestedattheQSWC.Thereareoftenotherevents runningconcurrentlyattheQuinteSports&WellnessCentre(Senatorsgameson theevenings,forexample)sobesuretoparkaccordingly.

EXHIBITORGENERALCONDUCT:

TheQUINTEHOME&LIFESTYLESHOWhasdevelopedareputationofbeingoneofthe mostprofessionalHomeShowsintheRegion.ThisislargelybecauseourExhibitors maintainahighstandardandhavehighqualitydisplaysthroughout theShow whichshowcasestheirbusinessprofessionally.Weunderstandthatdisplays, customerserviceandinteractionswithShowvisitorsareadirectreflectionofyour business.That’swhyweaskthatyoucontinuetoassistusinupholdingthis professionalShowstandardbyadheringtotheguidelines,rulesandrequirements oftheShow.PleasereportanymisconductorincidentsofanykindtotheShow DirectororanyotherShowStaff.

Boothswillhaveperimeterpole&draperyasprovidedbytheShowandits contractors,unlessotherwisenegotiatedwiththeCommitteeorShowDirectorin advance.Weaskthatyoupleasedonothang,pin,stapleortapeanydisplay materialstothedraperyorpoles. Pleaseprovideyourowndisplaymaterialssuch asstands,easelsetc. LightweightmaterialsmaybehungwithShooksifapproved bytheShowDirector.

AlldisplaysmustbestaffedforthefulldurationofeachdayoftheShow.Please ensurethatallboothstaffarewearingtheirExhibitorBadgesatALLTIMES— additionalcompanynamebadgesareoptional.

Exhibitorswishingtoconductdrawsorprizegiveawaysattheirdisplaymust receivepermissionfromtheShowDirector,ANDmustprovidethewinners'nameto theShowDirectorattheendoftheShow.Demonstrationsareencouragedbut mustbeconductedinasafe,professionalmannerandshouldnotinterfereinany waywiththeneighbouringExhibitors,ShowStafforvisitors.

EXHIBITORBADGES, PARKING&GENERAL CONDUCT

DISPLAYREGULATIONS:

Asnoted,thedraperyisNOTthepropertyoftheShowortheQuinteHome Builders’Association.Theuseofanyitemsthatcouldrip/tear ordamage thedraperyisprohibited.Lightweightitemsmaybehungoverthe draperypoleframeusing“S”typehooksbutrequiresShowDirector approval.AnydamagewillbebilledbacktotheExhibitor.Standardbooth sizesaregenerally10’x9’spaces. Exhibitorswithpre-builtdisplaysmust adheretothestandardexhibitformatwhichavoidsboxinginyour display,andblockingoffneighboringexhibits.Changestothisstandard arenotpermittedunlessspecialpermissionisobtainedfromtheShow Director/Committee.Displaymaterialsandsignsmustnotoverhangthe aisle,orencroachuponadjacentexhibits.

Alldisplaymaterialmustremainwithinthefloorspaceboundaries.All displaysmusthavesuitablefloorcovering,andsuchmaterialmustalso conformtotheexhibitor’sappropriatefloorspace.Allcarpetmustbe tapedtothearenafloor.Allhealthandsafetyregulationsmustbe adheredtoduringsetupandteardownofdisplays.

FOODSERVICE:

“TheFireplaceRoom”isourExhibitor’sLoungeandwillbeavailableto exhibitorsduringshowhours.Exhibitorsarewelcometorelaxandenjoy somedowntimeinthisunlicensedlounge,awayfromtheShow.The VineyardCaféwillbeopenthroughouttheShowandweencourage Exhibitorstoenjoylunchorbreaksnacksfromthisfacilityvendor.

SALEOFGOODS:

Saleofgoodswillbeallowedduringtheshow, (exceptionsapplyie.alcoholshallnotbesoldbyanyexhibitorunlessas partofourLicensedareathroughAGCO&Showprotocolsandpolicy). Pleaseusecommonsenseregardingmovinglarger,solditems.Thisshould bedoneeitherafterShowhoursorinsuchamannerasnottodamage carpet,disturbShowvisitorsorinconvenienceotherexhibitors.

MUSICAND/OROTHERSOUND:

Allexhibitorshaveanequalopportunitytopresenttheirproducts/services withoutunnecessaryinterference.Excessivenoiseisnotpermitted.Music mustnotbeplayedinyourboothunlessyouarelicensedwithSoCan.

CARPETING/FLOORCOVERING:

EachboothspaceMUSThavesuitablefloorcoveringandthisisthesole responsibilityoftheExhibitor.Allcarpet,orotheflooringMUSTbetapedto thearenafloorsecurely.Pleaseuseappropriatetape—DUCTtapeisnot permitted.CarpettilescanbepurchasedatDIYonMaitlandDr.

EXHIBITORBADGES, PARKING&GENERAL CONDUCT

LIGHTING/ELECTRICAL:

Oneelectricaloutletwillbesuppliedforeachexhibitorbooth.Notethat thesearesharedquadsorduos.Anyextrapowerrequirementmustbe arrangedpriortotheShowwiththeShowDirector.Theseextraoutletsare availableatanadditionalcost. AnyspecialrequestsduringShowsetup,if available,willbesubjucttoadditionalcharges. Electricaloutletsarethe propertyoftheQHBAandshouldnotberemovedfromthefacility.

CLEANING:

Aislesandaislecarpetwillbecleaneddailyorasrequired.Exhibitorsare responsibleformaintainingthecleanlinessoftheirownbooth/displayarea. Pleaseensureyouutilizegarbageand/orrecyclingreceptaclesasprovided bytheCity.

SECURITY:

TheShowDirector,CommitteemembersandVolunteerswillbeonduty duringregularhoursoftheShow.Inaddition,wehavesecurityworkinginthe licensedareaoftheShow. Exhibitorsshouldexercisejudgementinputting itemsofvalueawayinasecurelocationoncetheShowcloses.Thefacility securitysystemwillbearmed,andthearenaareassecuredatnight.Inthe eventofanemergency,facilitypolicies,proceduresandpracticeswillbe enactedimmediately.Pleasereportanyincidentsorsuspiciousactivity immediatelytotheShowDirector.

INSURANCE:

TheQuinteHomeBuilder’sAssociationwilluseallreasonableprecautions fortheprotectionofthepublicandproperty,andisinsuredagainstpublic liabilityandpropertydamagearisingfromtheShow.Thisinsurancedoes notcovertheExhibitororanymaterialswhichareplacedondisplay. ExhbitorsunderstandthatdisplayingitemsofvalueisattheExhibitor’sown risk.ExhibitorsmustcarrytheirowninsurancepertheTerms&Conditionsof theShow. CertificatesofvalidinsurancemustbeprovidedtotheShow DirectorandtheCityofBellevilleattimeofapplicationoratleast3days priortotheShowstart.SetupwillnotbepermittedforExhibitorswhohave notprovidedtheirvalidandappropriateCertificateofInsurance.Please readtheRules&Leaseagreementattheendoftheonlineapplicationfor furtherinsuranceandsafetydetails.

EXHIBITORBADGES, PARKING&GENERAL CONDUCT

MAINSTAGE

MAINSTAGE

TheQHLSpridesitselfinprofessionalismandassuch,eachyearwehavean amazinglineupofCelebrityPresenters,LiveDemo’sandSessionsofInterestfor Showvisitorstoenjoy. ThankyoutoourMainStageSponsor–TeamTim McKinney. MainStageScheduleisbelowbutissubjecttochange:

EXHIBITORAWARDS

QHLSEXHIBITORAWARDS:

Onceagain,wewillbehostingourQHLSExhibitorAwardsProgram.Thereare twocategories:

BestinShowAward

ThisawardwillbejudgedbytheQHBAHome&LifestyleShowCommittee andpresentedtothewinnerontheSundaybeforeShowclose. Thecriteriawillbeasfollows:

•BoothDesign–Overallstructure;qualityofthebuildandinnovativeuseof materials

•Creativity–Useofcolor,sound,lightandothercreativeelements

•Branding–Useofbrandwithinthebooth;promotionofproductorservice

ExhibitorsChoiceAward

ThiscategorywillbeawardedtotheExhibitor’sboothwhichreceivesthe mostvotesfromfellowExhibitorsviaballotsubmission.Ballotswillbe distributedtoexhibitorsbytheQHLSCommitteeontheSaturdayofthe Show.CompletedballotsmustbedeliveredtotheQHBABoothnotlaterthan noonontheSundayoftheShow.Ballotswillbetabulatedandthewinners announcedbeforeShowcloseonSunday.

Allthehardwork,effortandExhibitorpridewithintheShowand displaysarewhathavemadetheQuinteHome&LifestyleShowoneof EasternOntario’sfinestHomeShowsandaundeniabletrademarkofquality &professionalism.Wetrustthatthisyear’sShowwillbeapleasurableand profitableexperienceforallparticipants.Onbehalfofthe2023QuinteHome &LifestyleShowCommittee;thankyou!

GRANDPRIZES: Grandprizes(usually3)willbeawardeddrawnimmediately aftershowclose. Ballotsareentryticketsandmustbecompleteinorderto qualifyforthegrandprizedraws. Skilltestingquestionsrequiredinorderfor winnerstoclaimgrandprizes.

NOTE: Exhibitors,and/orexhibitor'semployees,immediaterelatives,Show staff,volunteers,orQSWCStaffarenoteligibleforgrandprizedraws.Grand prizedrawsareintendedShowvisitorswithavalid,paidentryticket.

THANKYOUFORYOURCONTINUEDCOMMITMENTASANEXHIBITOR. Weare hereforyou;pleasecontactusifyouneedfurtherinformationofifyou havequestionsorrequireanyaccommodations.

QHLS2023Committee

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