QJA Journal Winter 2019

VOLUME VOLUME 12 16 •• NUMBER NUMBER 22 •• WINTER WINTER 2015 2019

QJA - ESTABLISHED IN 1918 Official Magazine of the Queensland Justices Association

INSIDE

THIS ISSUE

QJA PEOPLE IN ACTION

2 COMPANY INFORMATION 3 4

5

PRESIDENT’S PAGE BOARD GOVERNANCE MATTERS QJA NEWS

6 BRANCH LEADERSHIP FORUMS 7

TECHNICAL NEWS VOLUNTEER WEEK

9 STATE CONFERENCE NEWS 10 FEATURE ARTICLE – DETERMINING DECISION-MAKING CAPACITY

Quest newspaper report on QJA National Volunteer Week event.

12 ROLL OF HONOUR 13 Q & A 14 REGIONAL ROUNDUP 16 REGIONAL CONTACTS INSERTS: A 2019 AGM NOTICE & PROXY FORM B BOARD NOMINATION FORM & NOTES C 2019 QJA AWARD NOMINATION FORM, GUIDELINES & SUBMISSION TEMPATE

Jeni Rengers, Suzanne Singleton, John Carpendale, Gary Fagg & Bruce Birtwell at QJA Branch Forum held at Toowoomba Library in April

QJA LOGO CONTINUES TO EVOLVE:

D 2020 CONFERENCE HOSTING NOMINATION Serving Queensland’s Honorary Justices since 1918

Board of Directors

PRESIDENT & CHAIRMAN OF THE BOARD The Honourable Chief Justice

Patron

Mr Ray Burrows JP (Qual) Catherine E Holmes

Board of Directors President

Vice President

Telephone (07) 3822 1366 Mobile 0409 499 016 Email ray.burrows@qja.com.au

VICE PRESIDENTS

John Carpendale JP (Qual)

M: 0419 683 325 Telephone (07) 3812 1865 Mr Bob Pilkington JP (Qual) E: john.carpendale@qja.com.au Immediate Past President Mobile 0438 121 865 Email bob.pilkington@qja.com

Graeme Moorhouse JP(Qual) M: 0439 964 899

Telephone (07) 3389 2481 Mrs Marian E: Vierveyzer JP (Qual) Graeme.moorhouse@qja.com.au Mobile 0415 418 320 Email marian.vierveyzer@qja.c Directors

Bruce Birtwell JP (Qual)

M: 0429 350 230 Mr Raymond Young OAM E: bruce.birtwell@qja.com.au

Joan Kennedy JP(Qual)

M: 0477 510 517 E: joan.kennedy@qja.com.au

Glenyce Hull JP(Qual)

M: 0439 746 219

Telephone (07) 4927 4155 JP (Qual) E: glenyce.hull@qja.com.au Mobile 0405 624 648 Email ray.young@qja.com.au Chris Lancaster OAM JP(Qual)

M: 0448 505 404 DIRECTORS E: chris.lancaster@qja.com.au

Mr David Re Mr John Gordon JP (Qual) Telephone: (0 Mobile: 0415 589 047 Carmelo Pasquale JP(Qual) Bronwyn McEntee JP(Qual) Mobile: 0405 Email: john.gordon@qja.com.au M: 0408 879 182 M: 0424 338 381 E: carmelo.pasquale@qja.com.auEmail: dave.r E: bronwyn.mcentee@qja.com.au

.au

Mr Keith Revell JP (Qual) Telephone: (07) 3803 4337 Keith Revell JP(Qual) Garth Stephens JP(Qual) Mobile: 0411 134 841 M: 0411 134 841 M: 0481 550 721 Email: keith.revell@qja.com.au E: garth.stephens@qja.com.au E: keith.revell@qja.com.au

JP (Qual) 4152 3318 (AH) 2 135 @qja.com.au

dale JP(Qual) 3353 2927 683 325 endale@qja.com.au

Mr Doug Hull JP (Qual) Queensland Justices Association State Office Telephone: (07) 4128 0294 Email: doug.hull@qja.com.au

Mr John Carp Telephone (0 Mobile 0 Email john.ca

Mr Christoph Mobile: 041 Email: chris.

Porter JP(Qual) 48 189 ter@qja.com.au

Coordinator Membership Officer Merchandise Officer QUEENSLAND JUSTICES Training ASSOCIATION - ACN Gabor 009 666 559 – ISSN 1839-2784 Cindy Revell JP(Qual) Beres JP (Qual) Aaron Dunster JP(Qual)

Business Manager and Registrar Wendy La Macchia JP(Qual) E: admin@qja.com.au

E: training@qja.com.au

E: memberships@qja.com.au

E: merchandise@qja.com.au

The Queensland Justices Association (QJA) is a not-for-profit publicACN company limited 009 666 559 – ISSNby 1839-2784 751 Stanley by Street, Woolloongabba, Qld 4102. guarantee operating under the Corporations Act 2001 and is governed a Board of Directors.

PO Box 8419, Woolloongabba, Qld 4102 Freecall 1800 061 423; Phone (07) 3392 2455 751 Stanley Street, Woolloongabba, Qld 4102.

E:admin@qja.com.au www.qja.com.au PO Box 8419, Woolloongabba, Qld 4102

Registered Office: Postal Address: Office Hours: Monday – Friday 8.30am to 4.30pm 392 2955The QJA Journal is compiled by an Editorial Board on behalf of the QJA. | Editor Joan Kennedy Deputy Editor: John Carpendale.

The views expressed in articles & advertisements published the QJA061 Journal are not- necessarily the views of the3392 Queensland Justices Contact: Free call: in1800 423 Telephone: (07) 2455 - Association Facsimile: (07 or the Board of Directors.© Queensland Justices Association claims copyright to all material published in this Journal. No material may be copied or Email: admin@qja.com.au reproduced without the written consent of the QJA. All enquiries should be addressed to The Editor at editor@qja.com.au Website: www.qja.com.au Printed

by ZinkJPPrint.

PO Box 236, Kallangur QLD 4503. Phone 0437 777 079 or visit us at www.zinkprint.net.au.

AE, Cert IV Fin Serv, (Qual) Facebook: www.facebook.com/QldJusticesAssn Registrar: Serving Queensland’s Honorary Justices Angela since 1918 Yin BA (Journalism), GradDipSocAdmin, MHumanServ, Cert IV 2

eensland Justices Association

VOLUME 16 • NUMBER 2 • WINTER 2019

PRESIDENT’S PAGE Fellow QJA members, As evidenced in the content of this edition of the Journal, there is a heck of a lot happening at QJA at the moment and quite a bit more planned to occur in the coming months.

National Volunteer Week For the first time in 2019, QJA has fully embraced and supported National Volunteer Week (NVW) by hosting a celebratory function to thank our members for the fantastic voluntary work they perform in the community.

The newspaper extract on the cover page provides a brief commentary and images from that event held on 25 May. The article on page 8 (and continued on page 11) includes volunteering stories submitted by a cross-section of the QJA membership. As well, a special NVW message from the QJA Patron, Hon Chief Justice Catherine Holmes, is published on page 11.

Branch Leadership Forums During the months of March and April, QJA Branch Leadership Forums were held at Maryborough, Toowoomba, Beenleigh and Bowen. In total, twenty branches were invited to send representatives to these gatherings and all but three were able to participate. The article on pages 6 and 7 explains more about the forums and reports on the content of the 2019 sessions. Additional forums covering another ten branches will be held in the coming months. I was fortunate enough to participate in each of the 2019 forums QJA conducted thus far and I look forward to also attending the future events.

Member Survey During the month of May, QJA conducted an online survey covering particular cohorts of the association membership.

Details of the survey content and a summation of member responses are contained in the article on page 5. Thank you to all those members who participated in this survey. The results of this and previous surveys will help inform the Board’s strategic decision making and influence QJA’s future direction.

QJA logo evolution While the essential shape and style of the QJA logo has remained constant since 2004, in recent years there have been some cosmetic changes to the content of the text contained therein. The article on page 5 explains the subtle differences and the reasons for the changes.

Board election As mentioned in the last issue of the Journal, this is an election year for the QJA Board. The article on page 4 explains about the election process and the call for nominations which are now open. It also includes a brief summary of the skills and requirements of a QJA board member. A nomination form together with relevant notes constitutes Insert B to this Journal.

2019 AGM This year’s annual general meeting will be held during the lunch break of the QJA State Conference on Saturday 26 October 2019. The article on page 4 provides additional information about the AGM while Insert A contains a formal notice of the meeting and a Proxy Form for those members who are unable to attend.

QJA Awards Nominations are now being called for the 2019 QJA Awards.

The article on page 6 provides an explanation of the award

categories, the assessment criteria and the making of nomination submissions. For the first time in 2019, QJA has instituted a category to reward emerging leaders. Insert C to this issue comprises the nomination form, award guidelines and a submission template. The awards will be presented at the dinner following the 2019 State Conference.

2019 State Conference This year’s State Conference will be held at the Sunshine Coast on Saturday 26 October. The content of page 9 provides information on the conference venue, the proposed program and the associated social functions. Registrations for the conference are now open and members planning to attend are encouraged to get in early as this looks like being an extremely popular event.

2020 State Conference Nominations are now being called for hosting the 2020 QJA State Conference. QJA has a policy of, wherever practical, taking its annual State Conference to the regional areas of the state. Nominations may be made by an individual branch or a consortium of branches. Insert D contains an outline of the information that should be included in a hosting nomination.

Perhaps your region might be an ideal site for next year’s conference?

Organisational Review When the QJA Board met for its strategic planning workshop in February this year, it resolved to engage an external consultant to undertake a comprehensive review of the performance of the whole organisation – the board, the office, the branches, the membership and the effectiveness of the interaction between these entities. The objective was to gain an understanding (from a qualified, independent party) of the specific areas that need to be improved for QJA to achieve the status of a high performing organisation.

The consultant commenced investigations in March and produced a final report towards the end of May. As expected, this report identified several crucial organisational issues that inhibit QJA’s capability to perform to an optimum capacity.

It also outlined a series of recommendations for addressing these issues.

At the May meeting of the Board, the report was accepted and it was resolved to undertake a further planning workshop to discuss in detail the contents of the report, to determine the relative priorities for attention and to develop an implementation plan for the higher priority matters. This will occur in the coming weeks and the organisational improvement process will become the primary focus of the Board for the remainder of 2019.

There are many things that QJA does exceptionally well but there are certainly also some areas for improvement. The Board is fully committed to guiding QJA along the path to becoming the best performing organisation it can be within the constraints of its financial resources. We believe the membership deserves this. We will keep you informed of developments.

Till next time

John Carpendale, QJA President Serving Queensland’s Honorary Justices since 1918

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BOARD GOVERNANCE MATTERS 2019 QJA Board Elections The current QJA Board of Directors was appointed in 2017 and under Rule 54 of the QJA Constitution, all positions on the Board are declared vacant every two years. Thus all Directors must stand down at the end of the 2017 – 2019 term. Fresh elections will be held this year and the new Board announced at the 2019 AGM scheduled for Saturday 26 October 2019 during the State Conference.

Call for Board Director Nominations In accordance with Rule 54(e) only financial Ordinary, Honorary Life, Life Subscription and Corporate Representative members of the Queensland Justices Association are eligible to nominate for, and vote in, the QJA Board elections. Further, Rule 54(i) states that only current members of the Board may nominate a member for the position of President.

The Board comprises 1 x President; 1 x Vice-President; and 8 x Directors. Board nominations open on 1st June and close at 5pm 2nd August 2019. A nomination form for positions on the Board is enclosed with this edition of the Journal or can be obtained from State Office upon request. Completed forms must be forwarded to the Returning Officer by 5pm Friday 2nd August 2019. The Board has appointed Dale Blackmore of Hall Payne Lawyers (QJA’s honorary solicitor) as the Returning Officer for these elections.

Prospective Board members should familiarise themselves with the QJA Constitution relating to their role and duties of the Board. The QJA is a not-for profit organisation registered under the Corporations Act 2001 and Board members are registered under this Act as Company Directors. This registration places various legal obligations on members and it is imperative that prospective Board members give careful consideration to and fully understand these obligations.

Nominees should also give consideration to their ability to fulfil the demands and time commitments associated with Board membership. For example, the Board meets on the last Monday of each month (except December) via videoconference and Directors are required to attend a minimum of 11 meetings per year unless special leave is granted. Each Director will be appointed as Patron for a number of branches with the expectation that they attend branch meetings and assist and guide the executives of the allocated branches, it is also an expectation that each Director will lead or participate in one or more strategic projects.

Prospective Board members should be aware that, if elected, your attendance will be required at the Board Strategy Day scheduled for Sunday 27 October 2019, following the State Conference. Insert B to this Journal is a Board Member nomination form and related notes.

Board Member Skills and Requirements The QJA constitution does not specify qualifications or requirements of potential Directors. However, all nominees must be eligible for registration as a JP or Cdec, have been a financial member of QJA for a period of 2 continuous years prior to the nomination date, and not be:

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•

an undischarged bankrupt

•

convicted of an indictable offence or sentenced to imprisonment

•

a member, employee, director or agent of any other entity, Serving Queensland’s Honorary Justices since 1918

body or association, incorporated or not incorporated, that operates in competition with the QJA •

of unsound mind or liable to be dealt with in any way under the law relating to mental health.

Prospective Directors will be asked to provide statements regarding their suitability for appointment so that when members are voting they can evaluate the skills and knowledge of each candidate. The following skills and qualifications may be highly regarded by members as they consider their voting options and it may be beneficial to address the following when submitting your nomination.

Governance knowledge and skills: •

an understanding of the Director’s role and obligations in corporate governance, financial management and strategic planning

•

familiarity with the QJA Constitution and By-laws, with particular reference to the role and duties of the Board

•

commitment to the aims and values of the QJA

•

The constitution and by-laws can be accessed here

Skills and Qualifications: •

skills relating to business; management; finance; legal; education and training; information technology; marketing; communication; or fund raising

•

extensive practical experience as a JP or Cdec

•

demonstrated ability to lead teams and projects

•

good communication and people skills

•

active participation in Branch activities

•

innovative thinking

•

proficient computer skills.

Resumes of all candidates and voting rules will be published in the next edition of the Journal (Spring edition) along with the details of the electronic voting process. Members are encouraged to check they have updated their email address so they can receive ballot papers. Member details can be updated here.

Ballot packs will be available for those who have not registered an email address with QJA. Electronic voting must be completed and voting papers submitted to the Returning Officer by 5pm Friday 11th October 2019.

2019 Annual General Meeting The Annual General Meeting of the Queensland Justices Association will be held at 1:15pm on Saturday 26 October 2019 at the Innovation Centre, University of the Sunshine Coast.

Motions at the AGM were required to be submitted by 17 May 2019 (as per the notice in the Autumn QJA Journal) Insert A for this Journal incorporates: •

The AGM Notice of Meeting

•

The Proxy Form (for those unable to attend the meeting)

VOLUME 16 • NUMBER 2 • WINTER 2019

QJA NEWS QJA logo moves with the times In 2004, QJA re-embraced the style of crested logo that had previously been used from 1952 to 1983. So, from 2004 until 2016, the prominent central text was the expression “JP” while the logo banner message featured the words “Queensland Justices Assn.” as shown at the left.

2004-16 logo

To celebrate QJA’s centenary in 2018, the wording of the banner within the logo was amended to emphasise the year of establishment and to reinforce the significance of 2018 as the centennial year (and the associated celebration of this achievement). In addition, the prominent central text was altered from “JP” to the expression “QJA”.

This logo was used throughout 2017 and 2018.

2017-2018 logo As we move on from our centennial year celebrations and embrace our journey towards the next one hundred years, the QJA Board has, along with updating the Vision and Mission statements (published in the Autumn Journal) again revised the logo banner wording to retain the year of establishment but to reintroduce the full spelling out of the group of people our association proudly represents: “Queensland Justices” as depicted below.

Branch secretaries who have not received a copy of the new logo can obtain it by contacting the QJA office on (07) 3392 2455 (or by email to admin@qja.com.au).

QJA Member Survey During April 2019 the Board conducted an electronic membership survey. The purpose of the survey was to establish what QJA services and products influence members to continue to be members of the QJA and to help determine which new and innovative services and products members would like to see developed for the future. In addition, the survey asked former members why did they leave and what might attract them back.

Two member groups were invited to participate: (a) former members and (b) those who have belonged to the QJA for less than five years. Results were very pleasing with a response rate of 25% for existing members and 20% of former members who opened the email. The Board wishes to thank members for their support for this initiative.

The results of the survey indicate that: •

QJA has a good reputation as a training provider

•

Most members are acquainted with and access one or more of the services and products provided by QJA and rate the following as key to their continued membership: 1) Access to online courses and resources 2) Member support by State Office 3) Access to QJA merchandise 4) Branch professional development (PD) activities, including PD at meetings and workshops 5) Public liability insurance

The Board would like to commend Branch committees for their commitment to providing professional development activities to their local members.

Survey participants were asked to consider which of the following products and services they would like to see QJA develop and provide. In order of preference members rated the following seven (7) products as priorities: 1) PD webinars (61%) 2) An electronic logbook (56%) 3) Live streaming of PD events (54%) Logo from 2019 During the coming year you will see the outdated centennial year logo replaced with the new look logo on all electronic publications. As stationery, merchandise and apparel in stock is depleted, this will be replaced with new stock incorporating the revised logo.

As soon as practical, Branch Secretaries are encouraged to review Branch templates, delete the outdated logo, and replace it with the new logo. Your assistance in this endeavour would be appreciated so that electronic rebranding is completed by the end of June 2019.

4) Member Accreditation (50%) 5) A buddying service (48%) 6) Soft skills training (47%) 7) Branch meetings via videoconferencing (32%) The Board is considering all of the above and can report that testing and trialling of PD webinars is well underway. Significant progress has already been made on the development of an electronic logbook and interested members may be asked to participate in testing and trialling options in the coming months.

Live streaming of PD at workshops has already been Serving Queensland’s Honorary Justices since 1918

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implemented at various workshops and the State conference organising committee is exploring the possibility of live streaming one or more sessions at the conference in October (see page 9 for details of State conference). Research into the development of the other items on the list is continuing.

The survey also found that personal recommendation and promotion of member benefits by existing members can influence JPs & Cdecs to join QJA. The Board encourages members to actively promote the benefits of QJA membership wherever possible and support new members to access products and services.

Twenty-five percent (25%) of former members stated that relocation, health and resigning as a JP accounted for their resignation from the QJA. Many former members said that they had never accessed the products and services that a large number of our members value. Unfortunately, the survey of former members did not identify any major products or services that would attract former members to re-join.

Survey participants were invited to enter a draw for a $100 supermarket gift card. Congratulations to the lucky winners, whose names are withheld from publication to ensure survey participant anonymity.

BRANCH LEADERSHIP FORUMS As reported in the Autumn edition of the QJA Journal, the Board has committed to holding Branch Leadership Forums across the State during 2019 to enable groups of branches to come together to strengthen the state-wide network. The purpose of the forums is to: •

•

• •

Allow Branches to provide Board and Management with constructive feedback on the running of QJA and Branch issues Allow the Board to outline expectation and vision for the role of the Branches and the function of the Branch network Allow Branches to share and learn from each other Provide network opportunities between Branches and with the Board

So far this year, forums have been held in Maryborough on 30th March, Toowoomba on 6th April, Bowen on 13th April and Beenleigh on 28th April.

2019 QJA Awards Since 2016, at each annual State Conference, QJA has presented awards for Community Engagement; Branch of the Year; and Member of the Year.

This year we will introduce a new award: the QJA Emerging Leader. In this new category, the judging panel will be looking for Branches and individual members to nominate someone with great potential who can be involved in leading QJA into the 21st century.

The purpose of the Awards is primarily to recognise notable achievements of members, branches and community engagement activities that have made or continue to make ambassadorial contributions to the advancement of the QJA and to highlight the role of the its members in the community.

Each nomination is evaluated by the judging panel under the following five headings:  Excellence in performance and / or leadership  Member Engagement and Growth  Training Excellence  Marketing  Community Engagement

Participants from Hervey Bay and Maryborough with QJA President John Carpendale

Each of the forums have followed a similar format. Opening discussion centred around branches sharing information about how they function, what works well and what to avoid. This set the scene and stimulated much interaction throughout the day.

QJA President, John Carpendale, was in attendance where possible to talk about QJA’s future. Directors Garth Stephens and Bruce Birtwell shared their thoughts and advice on leadership, communication, and the QJA Awards. The Branch Committee Handbook, originally developed by Hervey Bay Branch and adopted by QJA as the standard for Branch Committees, is an excellent resource and each forum has taken time to review it and provide feedback for inclusion in a future updated version.

QJA Directors, Glenyce Hull, Bronwyn McEntee, Carmelo Pasquale and Joan Kennedy have also supported forums in their local areas. Participant feedback about the forums is very encouraging. Going forward, it is anticipated that these regional forums will be taken up and lead by the branches to strengthen regional collaboration.

Nomination forms and guidelines for writing a submission are included as Inserts C in this Journal.

While the number of nominations has increased each year, some are reluctant to nominate worthy members and branches as the writing of supporting information submissions may be an unfamiliar task.

To assist prospective nominators to make a submission, this year we have also included a submission template.

It is hoped the submission template may make writing a winning nomination a little easier.

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Serving Queensland’s Honorary Justices since 1918

Anne-Maree Bligh, Rod Williams, Maria Valena, Devin Flor, Laura Jorgensen, Carmelo Pasquale, Garth Stephens and Karl McKenzie at the Bowen Forum

VOLUME 16 • NUMBER 2 • WINTER 2019

TECHNICAL NEWS

Graham Reuter, Bruce Birtwell, Anne James & Leanne Kendall at Branch Forum held in Toowoomba

Participants at the forum held in Beenleigh were fortunate to have a guest speaker Leisa Donlan (pictured), a seasoned facilitator, who spoke about legal compliance, committee membership, committee management, as well as strategic planning.

Highlights from Leisa’s engaging presentation included: a) Committee membership and management • Outline the jobs/tasks associated with each position – this could be aligned with the Committee Handbook or in the form of a position description • Ensure a new committee has an induction meeting covering the constitution, the by-laws and any standing obligations or responsibilities • Actively performance manage committee members and don’t be afraid to remove bullies and their friends • Encourage succession planning – this can be achieved by staggering the election of key positions (for example the Chair and Secretary could be elected in alternate years) • Reward volunteers commensurate with their contribution and performance b) Strategic Planning • Undertake a simple SWOT (strengths, weaknesses, opportunities and threats) analysis • Develop a simple wish list (3-5 items) that builds on your strengths and embraces opportunities • Prioritise items on the list and make a work plan for each committee member At the end of the session participants had the makings of a strategic plan with some innovative ideas to take forward.

Paper Certificates of Title are going The Registrar of Titles and Registrar of Water Allocations has advised that the way in which the Titles Registry deal with paper certificates of title (paper CTs) is changing.

On 26th March 2019, a Bill was passed in Parliament amending the Land Title Act 1994. The amendments mean that, as of 1st October 2019, paper CTs will no longer have any legal effect.

As is currently the case, the electronic title held in the Titles Registry will continue to be the point of truth for ownership and other interests in land in Queensland. Only about 11% of titles in Queensland still have a paper CT in existence.

This change means that as of 1st October 2019, a paper CT will become an item of historic or sentimental value only and will no longer need to be deposited with the Titles Registry when a transaction is lodged over the title.

As of that date, there will be no requirement for disposing of any existing paper CT, they will not need to be destroyed or brought in to the Titles Registry, nor will they need to be dispensed with for a transaction to proceed.

However, please note, that until 1st October 2019, the current legislative provisions governing paper CTs remain in force.

This means that transactions where there is a paper CT will still need that paper CT to be deposited or a process to dispense with the paper CT undertaken. The only exceptions to this will be those exceptions currently provided for by the Land Title Act. In late April (until 1st October), the Titles Registry will be introducing a changed process for dealing with Form 19 applications for a paper CT. After lodgement, these applications will be dealt with centrally instead of the current process for dealing with them at regional DNRME offices.

This means that no matter where you lodge a request for a new paper CT, it will be delivered by registered post. The only exception will be where the registered owner has requested it be held for collection from a designated lodger delivery box in the Brisbane (Albert Street) office of the Titles Registry.

From 1st October 2019, there will no longer be the option to lodge a Form 19 (Application for certificate of title). Similarly, a Form 17 (Request to Dispense with production of a CT) will become redundant as of 1st October 2019.

Members from Gold Coast, Logan, Brisbane South and Redland City Branches attended the forum at Beenleigh

Further forums are planned for Beerburrum in June and Central Queensland later in the year,

Members wishing to keep up to date with land titles matters can subscribe to the Titles Registry mailing list at https://www.business.qld.gov.au/industry/titles-propertyconstruction/titles-property/titles-registry-alerts

Serving Queensland’s Honorary Justices since 1918

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NATIONAL VOLUNTEER WEEK Making a World of Difference National Volunteer Week is celebrated across Australia during May each year. The theme for 2019 is “Volunteers Make a World of Difference”. The benefits to Australian society, and any society for that matter, are numerous in terms of the contribution to the economy, welfare of the community and for the volunteers themselves.

Volunteers contribute an estimated $290 billion to the national economy annually, yielding a 450% return for every dollar invested.

Australian volunteers collectively volunteered 932 million hours in their local communities in 2016 (Volunteering Australia). No doubt in 2019 this figure has grown.

Volunteering plays a vital role in enabling connection which helps to alleviate loneliness and isolation not just for the recipients of the many services but for the volunteers themselves. According to Volunteering Australia 93% of volunteers saw positive outcomes as a direct result of their voluntary participation. Volunteering is not just a great way for many to gain valuable work skills but also to pursue interests outside of work, leading to better balance in their lives overall.

Many volunteer organisations provide vital social services to the less fortunate. The positive impacts to our society are seen worldwide - the equivalent of 109 million full time workers.

According to Volunteering Australia “Volunteers are recognised as vital contributors towards the achievement of the seventeen UN Sustainable Development goals”.

This year, to thank our members, many of whom volunteer not just as JPs or Cdec but with many other organisations, QJA marked the occasion with an afternoon tea for our members.

We asked our members to tell us their volunteering story, and here are some of their inspiring accounts:

“I enjoy serving my local community. I enjoy the interaction with people. I’ve met so many fascinating people in being a Justice of the Peace. I’m looking forward to my future with great anticipation”. Peter T, Maroochydore “My volunteer story is much the same as others. I have been secretary at the P and C at my children`s schools, helped at their sports clubs, clean our church on a roster, still help children read at my grandson`s school. Until last year, helped at the same school on Monday for the toast and milo morning.

My son, now in his forties, had a head injury when four, which meant he found it hard to learn to read, so between work, I helped children then, reading” Mary B, Lockyer Valley “I am dedicated to providing a service for people in Hervey Bay. I really enjoy my ability to volunteer for my community”.

Carol G, Hervey Bay “Volunteering is just a natural progression for me. What you give freely, you receive 10-fold. I still work, so life can get busy, but honestly, helping people in need is a true joy. Even something as little as doing a certified copy of something or as big as helping someone move a loved one to a nursing home, or as exciting as helping police do their job, all equally as important as each other and I LOVE it”. Francesa E, Maroochydore “I have been a volunteer in many different ways since I was 11 years of age, starting as a Library Monitor in my Primary School Library. I continued volunteering in my High School Library grades 8-12 which gave me the skills I needed to gain employment as a ‘shelver’ at the State Library of Queensland.

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Serving Queensland’s Honorary Justices since 1918

Nearly 30 years later and still working at the State Library of Queensland, I have also volunteered on the DrugArm Street Van, within cricket associations, Toastmasters International and most recently as a Justice of the Peace (QUAL) since 2017” Jason T, Brisbane “In 2014 I got my Australian citizenship and from the first day of being an Australian citizen I decided to become JP. I wanted to support the community as well” Mohammad A, Maroochydore “I have been volunteering since about 1990. Turned 80 last month, still feel I can give some more. Volunteering is a two-way street, will keep on until I have to stop” Pat D, Maryborough “The only thing I had not lost was my JP status. I lost my home, family, belongings, job and so much more. Being a JP and volunteering kept me going as I had some purpose.

Volunteering and helping others helped me!” Anon, a member who was homeless whilst a volunteer JP “I was unlucky enough to contract Bells Palsy where I totally lost my voice and with that my volunteering. Now after 7 operations on my voice box I’m hoping to return to working with my wonderful peers again. I have kept up my professional development and also do a lot of work from my home” James T, Maroochydore “I visit our local hospital, retirement villages, as I am 83 years young, I find only the aged seem to know what aged people need. Also enjoy talking to them.” Janet C, Rockhampton “I have been a JP for 61 years and am still working at my duties for the District as a caring member.” Douglas C, Noosa “For probably most of my entire life, I have been involved one way or another, in some sort of unpaid community involvement.

There is still plenty of community work to be done, and while the body holds up, I will be there to do my small part.” Brian O, Roma “I enjoy being available and enjoy being able to both assist and offer my services and do not hesitate to suggest that the issue being brought to me is out of my scope. It is interesting that some of my locals have visited for over 6 years and they have expressed their gratitude for me being there for them and having a constant reliable presence.” David L, Brisbane “While I guess my volunteering is not a huge story my philosophy is if a person needs help, I must step up and help them. Like I would hope if I needed help there would be someone around to assist.” Elizabeth A, Victoria “We are the volunteers you need regardless of your status and we treat you all equally without prejudice, then at the end of the day walk away from the power till next asked to serve again.

This is why I volunteer as a JP (qual) a commitment to integrity and honour in a system that every person needs, even when they don’t realise it. “Mark W, Maroochydore “If people hadn’t helped me during my life, I wouldn’t be here today to help others. In closing I would like to say volunteering is like a drug, once it’s in your system you never want to give it up. If you know anyone who says they are bored they have never been a volunteer.” Marguerite N, Logan …..Continued on page 11.

VOLUME 16 • NUMBER 2 • WINTER 2019

2019 STATE CONFERENCE NEWS This year’s State Conference, organised by the Maroochydore Branch is to be held on Saturday 26th October 2019 at the Innovation Centre, University of the Sunshine Coast, Sippy Downs Dr, Sippy Down, Sunshine Coast.

The conference theme is 21st Century JPs: family / technology / society The conference program aims to be engaging and informative while sharing practical skills and theoretic knowledge.

Keynote speaker, Dr. Lynette Maguire, will enlighten delegates about the good, the bad and the ugly of uses of modern technology as she delivers her address on “Selfies, Sexting, Savagery and Suicide”.

We will also hear from Professor David Lacey about ID and Cyber Security. Witnessing AHDs for Mental Health, issuing Warrants to Enter under the Animal Care and Protection Act, as well as Post Search Approval Orders will also be covered in the program.

The setting for the conference is the fabulous Sunshine Coast which offers a range of fun activities, magnificent golden beaches and the lush landscape of the hinterland.

Discounts on accommodation will be available for conference delegates.

The Pre-conference Meet & Greet, with drinks and nibbles at the University’s CAVE2, on Friday 25th October, will give attendees a rare opportunity to experience this powerful visualisation tool that immerses its audience in a limitless range of visual and audio content.

We expect this will be another excellent QJA State Conference so get in early to book your attendance at this not-to-miss event.

Students experiencing the visualisation studio at the Sunshine Coast University - CAVE2.

Serving Queensland’s Honorary Justices since 1918

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FEATURE ARTICLE – DETERMINING DECISION MAKING CAPACITY As Justices of the Peace and Commissioners for Declarations we often face the task of having to determine whether someone has decision making capacity. Capacity is defined in the Powers of Attorney Act 1998 for an adult as meaning the person is capable of: a) Understanding the nature and effect of decisions about the matter; and b) Freely and voluntarily making decisions about the matter; and c) Communicating the decision in some way.

This applies to witnessing a Will, an Enduring Power of Attorney and or an Advanced Health Directive. It can also apply when witnessing a Statutory Declaration or an Affidavit.

There is a basic presumption that every adult has mental capacity to make their own decisions. However, in some cases, JPs and Cdecs may doubt their client’s decision making capacity and their ability to fully understand the nature and effect of the document they wish to have witnessed.

o disability o behaviour o language and communicate skills Don’t judge the decision. A client cannot be assessed as lacking mental capacity merely because they make a decision you think is unwise, reckless or wrong. Individuals have their own values, beliefs, likes and dislikes and the majority of people take chances or make bad decisions from time to time.

Respect a person’s privacy. Ensure personal information is discussed or collected in confidence.

Ensure that you are satisfied with the assessment before deeming a person lacks decision making capacity. Ensure everything possible has been done to support the client to make their own decisions.

Intellectual disability, an acquired brain injury or a mental illness are just some of the conditions that can affect decision making.

Age related cognitive disability, such as Alzheimer’s Disease, is on the increase, and will become more prevalent among our client group as the population ages.

Dealing with individuals with impaired mental capacity can be complex. However, following some basic principles can assist you in these circumstances.

There is no expectation that justices are expert in assessing mental capacity. However, ‘warning signs’ or ‘red flags’ can emerge during basic questioning and observation of the client.

A JP or Cdec can only make an assessment about decision making capacity based upon the client’s status at the time of interview. When determining your client’s needs, apply the following basic principles: •

Always assume a person has mental capacity. (Under common law you must always presume that a person has the mental capacity (sometimes called sanity) to make their own decisions.)

•

Mental capacity can be fluid. A person’s mental capacity can fluctuate over time or in different situations. Factors such as stress, grief, depression, reversible medical conditions, medications or hearing and visual impairments may also affect a person’s decision making capacity.

•

Never assume that a person lacks mental capacity based purely on: o age o appearance

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Serving Queensland’s Honorary Justices since 1918

Warning signs and red flags

There are certain indicators that show a lack of mental capacity which should alert you to be more vigilant.

For example, on presentation does the person appear disorientated, confused or unable to comprehend what is said or communicate in a rational way? This could be a warning sign that decision making capacity is impaired or lacking.

Alternatively, there may not be obvious signs, particularly with age related cognitive disabilities. On first impression they may appear capable. It may only become apparent on closer examination that their mental capacity is impaired.

A person with dementia may have excellent long term memory and be oriented in time and space but have poor short term memory with deficits in their judgment or ability to plan. They may be able to hold intelligent, lucid and entertaining conversations but not remember any details of that conversation a short period later.

The following warning signs can indicate the need for further investigation and for you to decline to witness the document: o o o o

demonstrates difficulty with recall or has memory loss has ongoing difficulty with communications demonstrates a lack of mental agility has problems with simple calculations which have not been evident before o is disoriented o there is a sense that “something about the client has changed” such as deterioration in personal presentation, mood or social withdrawal o shows limited ability to interact and connect with the task at hand

VOLUME 16 • NUMBER 2 • WINTER 2019

VOLUNTEER WEEK (CONT.) Continued from page 8.

“I have enjoyed volunteering for the many organisations each offering unique experiences and things to be learnt and friendships to be made.” David M, Maroochydore

Communicating with the client

The client’s ability to understand what is being discussed and the associated consequences of the decision can be determined by questioning and observing responses (both verbal and nonverbal).

When asking questions it is important to remember: Don’t ask questions that can be answered with a simple yes or no. Ask open-ended questions, such as: “What sort of decisions will your attorney be able to make for you?”

Don’t ask leading questions which suggest the answer.

Such as: “You probably would rather have someone in your family look after your affairs than a public official, wouldn’t you?”

Finally, it is important to keep a record of the questions asked and answers received. These notes in your log will be invaluable if the client’s mental capacity is subsequently challenged or raised in legal proceedings. You may be required to explain how you made your decision about the client’s decision making capacity.

If you deem that your client does not have decision making capacity, or you are uncertain, it would be advisable to raise these concerns with members of his/her family. They in turn may seek the services of a qualified solicitor or a medical practitioner.

If you are completely satisfied that the client does understand the nature and effect of the document, and you have adopted the 14 steps of witnessing and recorded the information that led to your decision in your log, you can witness the signature, and place your seal of office onto the document.

This article has been prepared for publication by Chris Lancaster OAM, JP (Qual), QJA Director, Trainer and Assessor.

More information about decision making capacity can be found at Office of the Public Guardian link here https://www. publicguardian.qld.gov.au/about-us/fact-sheets

AHD CAMPAIGN BY AMA In a press release issued on 4 April 2019, the Australian Medical Association (AMA) Queensland outlined a new campaign called Fifty over Fifty which aims to have 50 per cent of all Queenslanders aged over 50 establish an Advance Health Directive (AHD) by 2022. AMA Queensland President Dr Dilip Dhupelia said it is hoped that the campaign will encourage people to tackle the taboo topic of death with their loved ones and their doctor.

Find more information about making an AHD here: https://www.youtube.com/watch?v=tg3fYjLyOs&index=2&list=PL3C5Ab4L_H8UNV9YOMFxYJGh9Se1HtVVP

“I actually did not envisage that I would enjoy it so much. I love being part of the broader community and being able to support people in our local area for their JP requirements. I can already see this is a voluntary role that I will be doing for quite some time. Congratulations to all the volunteers out there and Happy National Volunteers Week” Karin W, Springfield “It is often the case that when a client presents, there is opportunity to help people understand how the world works, by which I mean government and its myriad services and requirements. People can be informed about things they don’t understand (without giving legal advice), and without making them feel they have asked stupid questions.” Kate K, Ipswich “Becoming a JP was my way of giving back to the community.

I never want to forget that it’s the taxpayer who is ultimately paying my military disability pension. If I am now physically able to provide a service back to the community that supports me, then I believe I have a moral obligation to support them back” Mick S, Brisbane (Sufferer [and recovering] of Parkinson’s Disease) “My volunteering days started in the 1970’s when my journey took me from various schools my children attended to the paddocks of pony clubs’ grounds and show arenas. I have been a Justice of the Peace for some 23 years” Hazel G., Brisbane South

Volunteer Week message from QJA Patron National Volunteer Week recognises the importance of volunteer work to the community. The work of the 6000 members of the Queensland Justices Association is a prime example of that contribution.

The value of volunteer work is literally immeasurable.

One can take an economic approach, and measure replacement cost: what it would cost the Queensland justice administration system, for example, if the authorising, witnessing and certifying work which Justices of the Peace and Commissioners for Declaration perform had to be undertaken by paid staff. Or there is contingent cost: what people would be prepared to pay for the assistance that QJA members give at public JP signing sites like shopping centres, court houses, libraries and hospitals; but of course, there are those who could not afford to pay at all.

But no attempt at measuring economic costs would be able to factor in the social value of the assistance given freely by people who do so because of a sense of community engagement and social responsibility. The reality is that society could never pay for what volunteers do. All we can do is thank them – as I do now the QJA members - and express our appreciation.

Catherine Holmes, Chief Justice Serving Queensland’s Honorary Justices since 1918

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ROLL OF HONOUR Members should note that the Roll of Honour recognises the length of Membership of the QJA. Members wishing to receive the official distinguished service certificate as a Justice of the Peace for the State of Queensland should contact their local State Member of Parliament.

The Board wishes to acknowledge the long service given by the following Members.

50 Years QJA Membership

Colin Chalk

40 Years QJA Membership

Trevor Owens

Ryszard Rozenblatt

Wayne Stanley

25 Years QJA Membership

Wayne Cathcart Edward Hayton

Robert Morrison Alba Musumeci

Kristine O’ Donnell Stephen O’Donnel

Jillian Piper Karen Stivala

David Wah Day

Welcome to New Members The following have joined the QJA since the last Journal: Nikita Aganoff Erik Andersen Johannes Anthonis Melody-Anne Badenhorst Andrew Baker Lynette Barker Trevor Barnes Lindy Barton Tracey Beckley Jonathan Bell Prudence Berry Jennifer Binnie Margaret Blakey Benjamin Bochow Joan Boland Lynda Boniface Samia Boukerchi Kevin Bradshaw Hope Brass Penelope Bristow Bianca Brophy Beverley Brophy Shane Brown Joy Brown Rebecca Burrows Graham Caracciolo Flavio Castiglione Jodie Cavanagh Jennifer Chambers Natasha Chant David Chase Lisa Chizzotti Manola Chong Rachel Clancy Erin Clifford Kimberley Connolly Janelle Cowan Kevin Cox Angus Creagh-Scott Nyleta Cunningham Rebecca Dack Rebecca Dadds Jacinta Dalton Margaret Daly Kurstie Darker George Dau Josephine deRooy Susan Devlin Lisa Devlin Michael Dixon David Douglas Bronwyn Doyle Andrea Dragon Jenna Duffield Jake Durrington Genevieve Dwyer Christine Egan Brett Evans Grant Field

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Manning Field Alexander Finn Alexa Foale Gary Fooks Cheryl Gadsby Kate Gallaway Andrew Gardiner Hayley Gash Robyn Gibson Stephen Glover Narelle Gluer Luzviminda Gorry Sonya Green Sandra Griffiths Robert Hanbidge Karin Hanbidge Danielle Hannigan Ryan Hardiker Andrew Harris Robert Harvey Ramona Harvie Hannah Haysom Natasha Heeley Robyn Henderson Thomas Hill Shayden Hinchcliffe Barry Hoare Leeanne Hodgson Andrew Hohnke Sonja Holland Daniel Houghton Brian Hoult Yue Huang Amanda Huddle Victoria Hunt Kay Hyde Monique Innamorati Barbara Ivers Leola Janz Nicole Johnson Scott Johnson Gregory James Jurd Shahriar Kashani-Malaki Joanne Keevers Stefannie Kehl Rhonda Keleher Wendy Kerr Thomas King Nicole Anne Kostuch Ronald (Keith) Krause James Kroll Po Lai Suet Lau Keziah Lavelle Benjamin Lawrence Toni Leahy Jessicah Lewis Graham Lichtnauer Annette Livingstone

Serving Queensland’s Honorary Justices since 1918

Cheryl Lock Wendy Lovett Brandi Luck Claire Lunny Barry Lyell David Macklyn Tayler Macmillan Anthony Mainstone Jessica Marais Tamara Martin Markella Mavrick Kenneth Maynard Chrysanthi McDuffie Christine McGrath Grace McSorley Kerri-Lyn Mendl Russell Miles Robert Millen Jerzy Moczynski William Moffat Lynn Moore Kevin Mulroney Deborah Muscat John Nash Carl Neilsen Declan Nowland Nancy Nystrom Frances O’Connor Jennifer O’Donohue Elizabeth O’Driscoll David Oliver John Oliver Kylie Owen Graeme John Owen Nikolaos Papavasiliou Suzanne Park Susan Parkes Victoria Patty Ashleigh Peacock Fenella Persson Antony Pike Charlotte Pinna Dana Porter Jason Powell Vanora Power-Nutley Barnaby Proctor Howard Querido Srimathy Raghwan Neil Rankin Layla Rawson Julie Redmond Rachael Reed Deirdre Rennie Paula Rideout Lex Roberts Kathy Roccella Linda Rodgers Caralyn Rose Clinton Roulston

Jade Rowley Melinda Rusis Timothy Russell Jacqueline Russell Peter Ryan Karen Sandy Vanessa Schmidt Gina Scott Patrick Sebbens Kelli Seckington Julie Severns Urvi Shah Julianne Shanahan Bronwyn Shaw Anna Sims Kathleen Singleton Caitlin Sippel Jacqueline Slack Irene Sloan John Smith Roslyn Smith Diane Smith Stacey Sommerfeld Mark Spicer Jennifer Stangret Sally-ann Staples Cindy Stehbens Bettina Street Christina Talsma Charlotte Taylor Monique Taylor Natalee Taylor Loretta Taylor Anne Teal Samuel Thomas Maurice Thompson Ailsa Thompson Surya Tjong Kim Torrisi Ruth Tulleners Mary van Liessum George van Liessum Philip Van’t Spyker Belinda Veriton Wayne von Seidel Stephanie Waiariki Rikkea Wainohu Brian Wallace Benjamin Wallace Roy Waterhouse Karen Webel Anna-Maree Welch Emma Wheeler Caroline Whitehouse Benjamin Willson Kym Wilson Cathy Withers Richard Yazbek

VOLUME 16 • NUMBER 2 • WINTER 2019

Q&A Q1

I was volunteering at my usual signing centre and was working with an experienced JP who was new to this signing centre. I noted that after witnessing a national mortgage form, the JP took a copy of it for his records. When I asked him about making the copy, he said it was his usual practice. Is this what we should be doing?

whether there is any evidence of the reported behaviour such as electronic recordings (text messages, voice messages, video) or any witnesses.

Ask the complainant to clarify any inconsistencies between the written complaint and any verbal response given in answer to your questions.

You can make reasonable enquiries of witnesses and others to assist your decision making. If you are satisfied that the complaint meets the requirements of the Act, and that the complaint is not malicious or vexatious, request the complainant to sign the complaint in front of you and insert your name, signature and seal of office as indicated on the form.

A1 JPs and Cdecs should not be taking copies of documents they witness as they have no authority to do so. The JP should record only the date, the client’s name, the document used to identify the client, for example, driver’s licence, passport or other photo ID card and the lot number and title reference number of the property as it is entered on the mortgage form.

You are now ready to proceed with issuing the summons.

Contact the local Magistrates Court to request a date and time for the first hearing and complete the summons inserting your full name, signature and seal of office as indicated on the form.

Q2 As a JP(Qual) what are my responsibilities when a client seeks a Peace and Good Behaviour Order?

A2

The JP has serious responsibilities in relation to these documents as the JP may issue a summons which requires the defendant to appear in court. Should the behaviour described by the complainant be of a more serious nature the JP has the authority to issue an arrest warrant. However, this is a rare event and will not be addressed here.

Peace and Good Behaviour Orders are issued under the Peace and Good Behaviour Act 1982. These orders can be issued when a problem or dispute occurs between two parties and the complainant claims that the defendant has: • threatened to assault or do bodily injury to the complainant or any person under their care and they are in fear of this person because of this threat, or • threatened to have someone else injure the complainant, or someone in their care and they are in fear of this person because of this threat, or • threatened to destroy or damage the complainant’s property and they are in fear of this person because of this threat, or • threatened to have someone else destroy or damage the claimant’s property and they are in fear of this person because of this threat, or • that the intentional conduct of a person has caused the complainant to fear the person will destroy or damage their property. Before agreeing to proceed the JP must be satisfied that there is reasonable grounds and sufficient evidence of the reported behaviour.

The JP should begin by verifying the identity of the complainant, and warning them of penalties that may apply if they make a false statement, and place them under oath or affirmation. This will ensure that all oral and written statements are given under oath.

Check that the documentation is correct for names, dates and addresses, and ensure there is an original and two copies.

Read the complaint thoroughly and confirm that the events described in the complaint occurred within the time limit. The last threat must be no longer than one year ago.

Ask the complainant to explain what has happened,

The Oath of Service section is not signed at this time, and should be completed when the summons has been issued to the defendant.

It is the responsibility of the complainant to lodge the documents with the Court.

If you decide to refuse to issue the summons, you should cross out the complaint and note your reasons on the form and in your logbook, and refer them to the registrar of the nearest Magistrates Court.

Q3 If a client presents me with a multipage lease document and asks that I certify it as a copy, do I need to sign every page individually?

A3

While every page of a multi-page document should be certified as correct, you do not need to date, sign, and seal each individual page. After checking that each page is a copy of the original supplied by the client, you can initial and number each page and endorse the last page with the following certification: This is to certify that this (xxx) page document, each page of which I have numbered and signed, is a true copy of the original (xxx) page document, which I have sighted. Insert the date, your name, your signature and seal of office.

It should be noted that how to certify copies of an enduring power of attorney (EPA) is specified in the Guardianship and Administration Act 1999 and the above process does not apply.

Q4 If a client is vision impaired, am I able to make alterations on a statutory declaration on their behalf?

A4

When witnessing a statutory declaration for a vision impaired client you will need to read the statement out to the client. This will ensure that client is signing the correct statement. If however, the client needs to make an alteration to the statement, you can either assist the client to make the amendments and refer them to a different JP to witness their signature, or ask someone else to assist them to alter the document and then you can witness the client’s signature. You cannot both assist with the alteration and witness the signature.

Serving Queensland’s Honorary Justices since 1918

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REGIONAL ROUNDUP Western Suburbs A visit to the Queen Elizabeth II Courts of Law - Supreme Court of Queensland on Wednesday 10 April was organised by Western Suburbs Branch. Ipswich and Greater Springfield Branches were also invited and in all 26 JPs made the trip.

The Community Education Coordinator, Kirsten Murray met us at the front entrance, and after we passed through security, she gave us a brief introductory talk about the various courts and court facilities housed within the building. She also informed us about the types of cases and matters heard, including civil, criminal, and serious offences, as well as QCAT and some appeals. We then visited the Sir Harry Gibbs Legal Heritage Centre where the court library’s permanent visual and interactive exhibit ‘Without fear or favour: exploring Queensland’s legal system’, displays the trial process, and the key concepts underpinning our modern legal system.

Following this, our group was escorted to the 5th floor where we were able to sit in a vacant courtroom and see, not only where the solicitors, barristers, defendant/s, security personnel, prosecutor, judge, bailiff, associates and jury all sit, but also see which of the four elevators and doors they use to enter and leave the courtroom. Kirsten gave a very comprehensive explanation of courtroom proceedings, and we were given the opportunity to ask numerous questions.

Verlie & David Lloyd, Anju Patel, Community Education Coordinator, Kirsten Murray, Paul Humphreys and George Stanley outside the Supreme Court of Queensland

Some of the group chose to stay with Kirsten for a further explanation of the history of Queensland’s Supreme Court system, whilst others dispersed to view a trial in action by sitting in on one of the nine criminal cases that were taking place that day.

Dr Larisa McLoughlin, USC, whose passion is youth mental health and cyberbullying

Sunshine Coast On 5th February Helene BakerDaines (pictured L) attended a session on the Public Trustee, EPAs and AHDs, at University of the Sunshine Coast. Attorney-General, Yvette D’Ath (pictured R) was also in attendance and after addressing the audience, and much to Helene’s surprise, presented Helene with a framed certificate, in recognition of her 40 years of service as a Justice of the Peace.

Gold Coast

The Supreme Court of Queensland is a very impressive, purposebuilt building. Whilst the general public can sit in on court cases in any courtroom that is not denoted as a ‘Closed Court’ session, participating in a guided tour is highly recommended and very worthwhile.

Caboolture

Caboolture Branch held a Cyberbullying Workshop 18th May at the Centenary Lakes Sports and Function Centre, Caboolture.

Cyberbullying has been described as the use of electronic communication to bully a person, typically by sending messages of an intimidating or threatening nature. Statistics say one in five children have been a victim of cyberbullying.

Speakers included Tony Fitzgerald, Virtual Services Manager of Your Town, Dr Larisa McLoughlin, and Detective Senior Constable John Bicanic of the Moreton North Child Protection & Investigation Unit. To finish off Secretary Sara Gault and Dr Elizabeth Tatum both added short presentations.

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Serving Queensland’s Honorary Justices since 1918

Ten (10) members of the Gold Coast Branch were rewarded with a delightful morning tea at the Coolangatta Courthouse on Thursday 16 May supporting activities during Law Week.

Court Registrar Katrina O’Connor discussed the problems and challenges confronting JPs and Court staff alike.

One on the hot topics discussed was the inadequacy of the Peace and Good Behaviour Order document.

VOLUME 16 • NUMBER 2 • WINTER 2019 Redland City

Bundaberg

Law Week is an annual, national event which aims to foster a better understanding of the role law and justice plays in society. Events and activities took place across Queensland during the week 13 May - 19 May.

Bundaberg Members were highly visible at the Bundaberg

This year the Justices of the Peace Branch arranged for TAFE students to observe JPs in action at various courthouses across the State.

Seniors Forum and Expo attracting enquiries from a number of propective JPs.

Membership Officer David Dempster presented workshops on EPAs and AHDs at the Expo.

Redland City Branch volunteer JPs supported this initiative by facilitating student court visits.

Two Diploma of Crime and Justice Students visited the Cleveland Magistrate’s Court on Thursday 16th May, 2019 and observed JPs Pauline Kilburn and Malcolm Jackson carrying out their duties.

Bundaberg Branch Deputy Chair Russell Lyons and Membership Officer David Dempster

Toowoomba

Client Ms Danyielle Savwakis, Student Ms Chloe Matthews and Justice of the Peace Mrs Pauline Kilburn.

Charles Clark (l) David Janetzki MP Member for Toowoomba South, and Bill Smith (R) Client Ms Janet Meade, Student Ms Imogen Szathmary and Justice of the Peace Mr Malcolm Jackson.

2020 State Conference Nominations are now being called from any QJA Branch (or consortium of Branches) wishing to host the 2020 State Conference.

More information about preparing a nomination is included as insert D to this Journal

The Toowoomba Chronical reported that Bill Smith and Charles Clark have been recognised for their long service with a combined 78 years of service between them as volunteer Justices of the Peace. Local member David Janetzki MP Member for Toowoomba South who presented the certificates praised the men for their valued volunteer service.

Let us know what you’re doing If you’d like the QJA membership to be informed about the activities of your group via exposure on these pages, send the relevant information to: editor@qja.com.au.

Serving Queensland’s Honorary Justices since 1918

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REGIONAL CONTACT INFORMATION BEAUDESERT CONTACT GROUP Bernice Lippiatt beaudesert@qja.com.au Telephone: 0481 554 805

GLADSTONE BRANCH Ruth Waite gladstone@qja.com.au Telephone: 0438 741 318

BOWEN CONTACT GROUP Anne Maree Bligh bowen@qja.com.au Telephone: 0417 735 990

GOLD COAST BRANCH Joan Kennedy goldcoast@qja.com.au Telephone: 0477 510 517

BRISBANE NORTH BRANCH Peter Twine brisbanenorth@qja.com.au Telephone: 0488 233 870

GREATER SPRINGFIELD BRANCH Paul Howard greaterspringfield@qja.com.au Telephone: 0473 221 078

BRISBANE SOUTH BRANCH Diane Rippon brisbanesouth@qja.com.au Telephone: 0418 233 141

GYMPIE BRANCH Tom Bushell gympie@qja.com.au Telephone: 0402 132 679

BUNDABERG BRANCH Debra Faint bundaberg@qja.com.au Telephone: 0415 678 343

HERVEY BAY BRANCH Loretta Lashmore herveybay@qja.com.au Telephone: 0448 784 854

CABOOLTURE BRANCH Sara Gault caboolture@qja.com.au Telephone: 0439 866 682 CAIRNS SOUTH CONTACT GROUP Ralph Powell cairnssouth@qja.com.au Telephone: 0434 510 333 CALOUNDRA BRANCH Anne Poole caloundra@qja.com.au Telephone: 0407 157 460 CENTRAL HIGHLANDS BRANCH Karen Bray centralhighlands@qja.com.au Telephone: 0438 824 361 ESK CONTACT GROUP Joesph Brischetto esk@qja.com.au Telephone: 0417 198 053 FOREST LAKE CONTACT GROUP Reg Connelly forestlake@qja.com.au Telephone: 0403 167 121

HORNIBROOK BRANCH Bev Nicholls hornibrook@qja.com.au Telephone: 0416 342 488 HOWARD CONTACT GROUP TBA howard@qja.com.au Telephone: TBA IPSWICH BRANCH Jeanette Glasgow ipswich@qja.com.au Telephone: 0400 291 719 KILCOY CONTACT GROUP Kay Jackson kilcoy@qja.com.au Telephone: 07 5424 2461 LOCKYER BRANCH Sharon Munro lockyer@qja.com.au Telephone: 0499 944 376

LOGAN BRANCH Brooke Batley logan@qja.com.au Telephone: 0411 727 792

ROSEDALE CONTACT GROUP Jonathan Brown rosedale@qja.com.auTelephone: 0408 068 169

MACKAY BRANCH Maria Valena mackay@qja.com.au Telephone: 0422 636 374

ROSEWOOD CONTACT GROUP Alan Broughton rosewood@qja.com.au Telephone: 0468 802 689

MAREEBA BRANCH Ann Vains mareeba@qja.com.au Telephone: 0419 719 616

SOUTH BURNETT BRANCH Ruth Rimes southburnett@qja.com.au Telephone: 0457 681 159

MAROOCHYDORE BRANCH Eva Marie Seeto maroochydore@qja.com.au Telephone: 0417 635 0788

SOUTH PINE BRANCH Kyra Griffiths southpine@qja.com.au Telephone: (07)3293 6825

MARYBOROUGH BRANCH Andrew Baker maryborough@qja.com.au Telephone: 0422 730 890

TIN CAN BAY CONTACT GROUP Rod Ehrke tincanbay@qja.com.au Telephone: 0448 943 336

NOOSA BRANCH Margaret Lewins noosa@qja.com.au Telephone: (07) 3150 0195

TOOWOOMBA BRANCH Jeni Rengers toowoomba@qja.com.au Telephone: 0408 771 786

REDLAND CITY BRANCH Ray Burrows redlandcity@qja.com.au Telephone: 0409 499 016

TOWNSVILLE BRANCH Tracey Cooper townsville@qja.com.au Telephone: 0423 695 855

ROCKHAMPTON BRANCH Lawrence Fox rockhampton@qja.com.au Telephone: 0448 439 999

WESTERN SUBURBS BRANCH Sasha Raj westernsubs@qja.com.au Telephone: 0417 788 651

ROMA BRANCH Brian O’Rourke roma@qja.com.au Telephone: 0437 557 768

WYNNUM MANLY BRANCH Amanda Hilhorst wynnummanly@qja.com.au Telephone:0423 028 160

Branches conduct regular meetings (at least five per year), conduct training, operate signing facilities, have defined revenue streams and a formalised structure. Contact groups meet on an “as required basis” and generally exist to operate signing facilities and to deal with other local issues. For details of what is happening in your local area, including professional development opportunities, please feel free to phone any of the numbers above and your local contact will be happy to assist.

INTERSTATE CONTACT INFORMATION NSW

Southern Riverina Elizabeth Adam south.riverina@qja.com.au 0427 617 589 Lismore Paul Beckey lismore@qja.com.au 0428 560 467 Sydney (Inner West) Jim Elmore sydney.1@qja.com.au 0408 870 721 Sydney (North West) Sharon Atkins sydney.2@qja.com.au 0417 479 412

Hong Kong Luca Ferrerio hong.kong@qja.com.au 16

Sydney (Western Subs) Marie McCabe sydney.3@qja.com.au 0434 992 107

Adelaide Hills Fred Braun adelaide.hls@qja.com.au (08) 8389 9462

Hobart Barrie Bell hobart@qja.com.au 0419 395 796

Wollongong Peter Pioro wollongong@qja.com.au 0419 638 121

Victor Harbor Timothy Barclay victor.harbor@qja.com.au 0403 134 290

Launceston Vanda Stevenson launceston@qja.com.au 0417 707 330

TAS

VIC

Devonport Dennis Wheelton devonport@qja.com.au 0418 334 431

Melbourne (Langwarrin) Robert Bolch melbourne.1@qja.com.au 0412 155 634

NT

Jabiru Karen Beare nt@qja.com.au 0417 891 226

SA

Adelaide Noel J. Lindsay adelaide@qja.com.au 0407 507 773

Deloraine Annette Powell deloraine@qja.com.au 0427 158 648

Melbourne (Glen Waverley) Simon Bullimore melbourne.2@qja.com.au 0419 756 780

Bendigo Richard Lancaster bendigo@qja.com.au 0407 345 472

INTERNATIONAL CONTACT INFORMATION New Zealand Brandan Hooper nz@qja.com.au

Serving Queensland’s Honorary Justices since 1918

UK (Norfolk) Derek Hill uk@qja.com.au

USA (Texas) Tanya Conole usa@qja.com.au

NOTICE OF ANNUAL GENERAL MEETING The 2019 annual General Meeting of the Queensland Justices Association will be held at the Innovation Centre, University of the Sunshine Coast, Sippy Downs on Saturday 26thOctober 2019 commencing at 1:15pm The business to be transacted at the meeting is as follows:

1.

Members present, proxies received and apologies:

2.

Minutes of the 2018 annual General Meeting and business arising from the minutes:

Motion 1: That the minutes of the 2018 Annual General Meeting of the Queensland Justices Association, held on Saturday 3rd November 2018 at the Brisbane Convention and Exhibition Centre be confirmed as a correct record.

3.

President’s Report 2018-19

4.

Directors’ Report 2018-19

5.

Financial Statements 2018-19

6.

Election of Board for 2019-2021:

Motion 2: That the Presidents Report be received.

Motion 3: That the Directors’ Report be received.

Motion 4: That the Audited Financial Statements for the year ended 30 June 2019, as set out in the Annual Report, be adopted.

In accordance with rule 54 of the Constitution, the business of the Company will be conducted by the Board which will be constituted as follows: • • •

President; Vice President Eight (8) Board Members

Following the Call for Nominations (conducted in accordance with Rule 54 of the Constitution) for all positions on the Board, nominations were received and electronic ballots or paper ballot distributed to all eligible Members.

Declaration of the result of the ballot for the Board of Directors positions by the Returning Officer.

7.

Close

As required by section 250S of the Corporations Act 2001, the chair of the AGM must allow a reasonable opportunity for the members to ask questions about or make comments on the management of the company.

Motions cannot be raised from the floor, any Member motions must be submitted to the Registrar in writing before 17 May 2019 along with detailed submissions and explanations.

As per Rule 42 of the QJA Constitution, members who cannot attend the meeting have the right to vote by proxy on all motions except appointment of directors to the board (directors are elected by ballot only). Valid proxies must be completed on the prescribed Proxy form distributed in the Journal, available on the QJA website and from State Office upon request. A Proxy Form is printed on the reverse side of this notice. As per Rule 48 of the Constitution, proxies must be delivered to QJA State Office not less than 48 hours prior to the meeting i.e. by 1:30pm, Thursday 24th October 2019.

NOTE: All reports have been published in the QJA Journal and on the QJA Website. Copies of reports are also available in hard copy by contacting the QJA State Office.

QueenslandJustices JusticesAssociation Association Queensland PROXYFORM FORM PROXY ANNUAL GENERAL MEETING 26th October 2019

ANNUAL GENERAL MEETING 26th October 2019

I (please print) _________________________________________________________________________________________________ I (please print) _________________________________________________________________________________________________ Of (Address) _________________________________________________________________________________________________________ Of (Address) _________________________________________________________________________________________________________ QJA Member Number ____________________ being a financial member of the Queensland Justices Association, hereby appoint: QJA Member Number ____________________ being a financial member of the Queensland Justices Association, hereby appoint:

11

The Chairman of the Meeting (please tick) ☐ OR The Chairman of the Meeting (please tick) ☐ OR

Print here the name of the person you appoint as your proxy Print here the name of the person you appoint as your proxy

_______________________________________________ _______________________________________________ NOTE; A proxy must be a financial member of the QJA. NOTE; A proxy must be a financial member of the QJA. The person so named (or if no person is named, the Chairman of the Meeting) is appointed as my proxy to attend and vote on Themy person soat named (or ifAnnual no person is named, theofChairman of the Meeting) is appointedand as my proxy to attend and vote on behalf the 2019 General Meeting the Queensland Justices Association at any adjournment thereof. my behalf at the 2019 Annual General Meeting of the Queensland Justices Association and at any adjournment thereof.

22

If you wish to direct your proxy how to vote please complete the following: If you wish to direct your proxy how to vote please complete the following: Motion 1: That the minutes of the 2018 Annual General Meeting of the Queensland Justices Association, held rd November Motion 1: Thatonthe minutes3of the 2018 Annual Meeting of the Queensland Justices Association, held as a Saturday 2018 atGeneral the Brisbane Convention and Exhibition Centre be confirmed on correct Saturday 3rd November 2018 at the Brisbane Convention and Exhibition Centre be confirmed as a record. correct record.

For:☐ Against:☐ Abstain:☐ For:☐ Against:☐ Abstain:☐

Motion 2: That the President’s Report be received.

Motion 2: That the President’s Report be received.

For:☐ Against:☐ Abstain:☐ For:☐ Against:☐ Abstain:☐

Motion 3: That the Directors’ Report be received.

Motion 3: That the Directors’ Report be received.

For:☐ Against:☐ Abstain:☐ For:☐ Against:☐ Abstain:☐

Motion 4: That the Audited Financial Statements for the year ended 30 June 2019, as set out in the Annual Motion 4: ThatReport, the Audited Financial Statements for the year ended 30 June 2019, as set out in the Annual be adopted.

Report, be adopted.

For:☐ Against:☐ Abstain:☐ For: Against:☐ Abstain:☐ ☐

*If you mark the abstain box you are directing your proxy not to vote on your behalf on a show of hands or on a poll in relation *If you mark the abstain you arewill directing proxyinnot to vote on behalfmajority on a show hands oreach on a motion poll in relation to that resolution andbox your vote not beyour counted calculating theyour required on of a poll.

For only mark to that andthat yourinclude vote will not than be counted in calculating required majority on aIfpoll.

Fornot each motion one resolution box. Motions more one selection will bethe invalid and not counted. you do mark any only of themark boxes, oneyour box.proxy Motions than oneinselection be invalid maythat voteinclude as he ormore she chooses relation will to that motion.and not counted. If you do not mark any of the boxes, your proxy may vote as he or she chooses in relation to that motion.

33

44

SIGNATURE OF MEMBER – THIS SECTION MUST BE COMPLETED SIGNATURE OF MEMBER – THIS SECTION MUST BE COMPLETED

QJA Member QJA Member LODGEMENT OF PROXY LODGEMENT PROXY By hand to:OF 751 Stanley Street, Woolloongabba, 4102 By hand to: 751 Stanley Street, Woolloongabba, 4102 By mail to - QJA, PO Box 8419, Woolloongabba 4102 By mail to -and QJA,email PO Box Woolloongabba 4102 Or scan to –8419, admin@qja.com.au Or scan and email to – admin@qja.com.au

To be effective this Proxy Form must be lodged BY NO LATER THAN 1:15pm on THURSDAY 24th OCTOBER 2019 To be effective this Proxy Form must be lodged BY NO LATER THAN 1:15pm on THURSDAY 24th OCTOBER 2019

To:

The Returning Officer PO Box 1207 COORPAROO DC QLD 4151

Or email to: retofficer@hallpayne.com.au

2019-2021 QJA BOARD NOMINATION FORM Candidate I,

_______________________________ of Full Name

____________________________________________ Postal Address

having been for the 24 months immediately preceding the date of this nomination, a financial member of the Queensland Justices Association (QJA), being appropriately privileged in accordance with Rule 24 of the QJA Constitution QJA and not being: a) b) c) d)

an undischarged bankrupt; convicted of an indictable offence or sentenced to imprisonment: a member, employee, director or agent of any other entity, body or association, incorporated or not incorporated, that operates in competition with the QJA; of unsound mind or liable to be dealt with in any way under the law relating to mental health,

nominate to be elected to the office of _______________________________ on the Board of the (Insert: President, Vice President or Board Member) Queensland Justices Association.

I have read the Role Specification (www.qja.com.au/dir) and the notes on the reverse side of this form.

Email address ___________________________________________________

Signed: ___________________________

Date: _______________________

QJA Member Number: _____________ (the “Candidate”)

Nominator I, ______________________________ of Full Name

______________________________________________ Address

nominate the Candidate for election to the Board of the Queensland Justices Association.

I confirm that I am a financial member of the Queensland Justices Association (QJA) and am appropriately privileged in accordance with Rule 24 of the Constitution of the QJA.

Signed: __________________________

Date: _______________________

QJA Member Number: _____________ (the “nominator”)

PLEASE READ THE NOTES OVERLEAF BEFORE COMPLETING THIS FORM

Nominations must be lodged with the Returning Officer no later than 5pm on Friday 2nd August 2019

NOTES RELATING TO THE NOMINATION FORM: Rule 54(b) The term of office for members of the Board, is 2 years, provided that the President may only hold the office of President for 2 consecutive terms.

Rule 54(k) A Member is not eligible for nomination as President unless they have been a member of the Board for at least 12 months.

Rule 54(i) Only current members of the Board may nominate a Member, privileged in accordance with this constitution, for the office of President.

Rule 54(f) Offices open for nomination are: President (1), Vice President (1), and Board Member (8). (i)

Any ordinary member, life subscription member, life member, or corporate representative member appropriately privileged in accordance with rule 24, may nominate another ordinary, life subscription, life, or corporate representative member to stand for election as an Officer.

If nominating for more than one office, a separate nomination form must be submitted for each office.

NOTES RELATING TO THE RETURNING OFFICER: Rule 54(l) - The Returning Officer will, in relation to any uncontested positions, declare the successful candidates elected. i.

If, following the close of nominations there are insufficient members nominated to fill an office the subject of the election, then nominations will be reopened by the Returning Officer for a further period of 5 days.

ii.

If, following the close of nominations there is no member nominating for an office for which an election is being conducted then the vacancy will be filled, in accordance with rule 57, provided that the Member appointed will only hold office for that part of the term, applicable to the office concerned, that expires at the Annual General Meeting held in the next election year.

Rule 54(o) - The Returning Officer will, where there is any contest for Offices conduct a secret ballot in the following manner: i.

ii. iii.

iv.

v. vi. vii. viii. ix.

secure;

A. a locked postal facility, and/or B. a web based voting platform, for the conduct of the ballot, provided that nothing prevents the Returning Officer from conducting the ballot by either means provided by this part or by a combination of postal and ballots web based ballots; within 2 days of the close of nominations prepare ballot papers for each contested office, listing the candidates for election in alphabetical order; prepare voting instructions for Members entitled to vote that provide for the following: A. the method of voting; B. the marking of the ballot paper; and C. the return of the ballot paper and information as to candidates; ensure that Members who are entitled to vote are instructed that completed ballot papers must not disclose the identity of the Member voting and that any ballot paper so marked as to disclose the identity of the Member voting will be discarded and will not be counted in the ballot; do all such things as are necessary to ensure the secrecy of the ballot; count the ballot in the presence of scrutineers (if any) appointed by the candidates for election; determine the ballot on a “first past the post� basis; declare the successful candidates elected and report to the chairperson of the Annual General Meeting of the results of the ballot, and the chairperson will declare the candidates elected at the Annual General Meeting, and; the Returning Officer will keep Candidates informed as to the progress, and result, of the election.

ABN 41 009 666 559

QUEENSLAND JUSTICES ASSOCIATION ESTABLISHED 1918

2019 Awards Nomination Form 1) MEMBER OF THE YEAR AWARD 2) EMERGING LEADER AWARD 3) BRANCH OF THE YEAR AWARD 4) COMMUNITY ENGAGEMENT AWARD Please indicate Award category for this nomination:  Member

 Emerging Leader

 Branch

 Community Engagement Activity

Contact Details of Nominee or Branch Secretary as applicable Name: Branch: Address: Phone:

Mobile:

Email: QJA Member Number:

Date Membership Commenced:

As confirmation of acceptance of nomination: Signature of Nominee or Branch Chairperson P a g e | 1 - Queensland Justice Association (QJA) Awards - Nomination Form

We, the undersigned, nominate: for consideration as QJA’s:  2019 Member of the Year  2019 Emerging Leader of the Year  2019 Branch of the Year  2019 Community Engagement Activity Award

Proposed by: Address: Phone:

Email:

Membership Number: Signed:

Dated:

Seconded by: Address: Phone:

Email:

Membership Number: Signed:

Dated:

Nomination Form and supporting Submission for the nominee to be submitted to: QJA Business Manager and Registrar admin@qja.com.au PO Box 8419,Wooloongabba,Qld, 4102 by close of business Friday 30th August 2019.

Vision Statement

A Network of JPs & Cdecs who deliver a professuional standard of services to their communities Mission Statement

To provide exceptional programs, services and products that enable our members to be highly competent and professional practitioners

P a g e | 2 - Queensland Justice Association (QJA) Awards - Nomination Form

ABN 41 009 666 559

QUEENSLAND JUSTICES ASSOCIATION ESTABLISHED 1918

Queensland Justices Association Awards Guidelines 1) MEMBER OF THE YEAR 2) EMERGING LEADER Of THE YEAR 3) BRANCH OF THE YEAR 4) COMMUNITY ENGAGEMENT AWARD 1. Purpose

a) The purpose of awarding these QJA Awards is primarliy to recognise Members, Branches and QJA Engagement Activities that have made or continue to make ambassadorial contributions to the advancement of the Queensland Justices Association. b) Awards will be made annually from nominations received. c) Posthumous awards will not be accepted or granted. d) The award presents an opportunity to recognise notable achievements of Branches, Individuals and QJA Engagement Activities and to highlight in the public areas the role of the Queensland Justices Association and it’s members and role in the community. e) To further enhance the ideals and growth of the Queensland Justices Association (QJA) f) To support the QJA Vision and Mission Statements.

Vision Statement

A network of JPs & Cdecs delivering a professional standard of services to their communities Mission Statement

To provide exceptional programs, services and products that enable our members to be highly competent andAwards professional practitioners (QJA) – Guidelines PAGE | 1 - Queensland Justice Association

2. Criteria

The nominee/s for the award of Individuals, Branches, or QJA Engagement Activities awards should meet the following criteria:

a) GENERAL CONDITIONS • • •

Must be: A current financial member of QJA; or An official QJA Branch or Contact Group; or A QJA Community Engagement Activity

b) QJA MEMBER of the Year • • • •

Must: be nominated and seconded by current financial QJA members have the consent of the nominated member for nomination and the member will accept the award should they be successful submit a profile of the nominated member address all points set out in the “Criteria for Assessment” as they apply to the member

c) QJA EMERGING LEADER of the Year • • • •

Must: be nominated and seconded by current financial QJA members have the consent of the nominated member for nomination and the member will accept the award should they be successful submit a profile of the nominated member address all points set out in the “Criteria for Assessment” as they apply to the member

d) QJA BRANCH of the Year • • •

Must: be nominated and seconded by a current financial QJA members submit a profile of the branch (historical) address all points set out in the “Criteria for Assessment” as they apply to the branch

e) QJA COMMUNITY ENGAGEMENT ACTIVITY Award • • •

Must: be nominated by a current financial QJA member or QJA branch for an event or a range of events submit a brief background of the activity/s answer all points set out in the “Criteria for Assessment” as they apply to the activity/s

PAGE | 2 - Queensland Justice Association (QJA) Awards – Guidelines

3. Criteria for Assessment:

❖ Excellence of performance and/or leadership in support of QJA’s vision and mission ❖ Membership engagement and recruitment / retention ❖ Training Excellence – through professional development, workshops and/or mentoring ❖ Marketing – elevating the QJA profile ❖ Community Engagement – activities, projects or event/s that reach out to the broader community

4. Submission

a) Invitations for submissions and nominations will be forwarded to members and branches b) Nomination forms are available from Q.J.A website www.qja.com.au email admin@qja.com.au or requested by phone (07) 3392 2955 c) Nomination must be signed by a proposer and seconder (QJA members) d) Nomination should include details of exceptional achievement or contribution/s that warrant consideration for the award. e) Nomination form should be accompanied by: > Supporting submission addressing the selection criteria (see suggested template) > Historical background (branch award only) f) Nomination plus Submission should be no more than 7 pages in total including photographs g) Nominations (hardcopy or email) are to be returned by 30th August 2019 to: QJA Awards Committee, PO Box 8419, Wooloongabba,Qld, 4102 Email: admin@qja.com.au h) Nominations received will be considered in the year of nomination only i) Unsuccessful nominees are welcome to nominate again in future years j) The award to “Member of the Year and Emerging Leader of the Year” will be awarded once only.

PAGE | 3 - Queensland Justice Association (QJA) Awards – Guidelines

Submission Tips ➢ ➢ ➢ ➢

In your submission identify key points such as: barriers encountered (member / leader / branch / event) how the barriers were overcome (member / leader / branch / event) the aim of the activity (event) results/outcomes achieved e.g. member growth/ new members

5. Selection a) b)

c)

d) e)

Nominations will be assessed by the QJA Awards Comittee.

QJA Awards Committee decision/s will be final and no further correspondence will be entered into.

The QJA Awards Committee may make enquires such as it deems necessary with respect to the achievements or contributions outlined in the nomination form and attachments.

All enquires will be carried out in a strictly confidential manner.

The Awards will be presented at an appropriate ceremony, such as the QJA State Conference or Conference Dinner.

PAGE | 4 - Queensland Justice Association (QJA) Awards – Guidelines

(insert nominated award e.g. Emerging Leader Award) – (Insert nominee’s name) This template is a guide on how to write a successful submission when nominating a member, a branch or a community engagement activity for each of the QJA Awards: • • • •

Member of the Year Emerging Leader of the Year Branch of the Year Community Engagement of the Year

You may type your submission directly into this template using the 6 headings in bold type.

Please delete the instructions written in italics before submitting.

Format • • • • • •

Use an easy to read font – Arial 11point is ideal Include the name of the award in the header of the first page e.g. Emerging Leader Award Include page numbering in the style of ‘page 1 of 4’ Don’t exceed the page limit (no longer than 7 pages including photos) Use the spell checker and grammar checker before submitting Set your submission out using the headings below. This will make it easier for the judges to read and evaluate your submission.

1. Introduction This should be an opening paragraph about 100-200 words in length.

It should include some background about the member, branch or community engagement activity and relevant achievements and milestones.

It may also highlight one or two key points about the nominee or nominated branch or activity which makes them stand out.

2. Excellence of performance and / or leadership This is where you describe the exceptional attributes and qualities displayed by the individual or branch in support of QJA’s Vision and Mission: Vision: A network of JPs & Cdecs who deliver a professional standard of services to their communities Mission: To provide exceptional programs, services and products that enable our members to be highly competent and professional practitioners 3. Membership engagement and recruitment / retention The section should outline how individuals and branches engage with QJA and its members. In the case of a branch it may describe activities that have been undertaken to encourage member participation and attract new members. Provide a description of each activity and any evaluation or outcome achieved.

In the case of an individual, it may describe how their engagement with QJA activity encourages growth in membership and supports existing members.

Page 1 of 2

(insert nominated award e.g. Emerging Leader Award) – (Insert nominee’s name)

4. Training Excellence This section should detail how the member or branch supports the professional development of themselves and others.

Examples may include: • • • •

Mentoring Professional Development Workshops Presenting training sessions to community groups

5. Marketing This section should include how the member or branch promotes the profile and branding of the QJA. Examples may include: • • •

displaying QJA merchandise and apparel media interactions engaging with non-members

6. Community Engagement This section should describe how members and branches engage with the broader community. It should describe the activity and why it was chosen/needed, and how successful it was.

While regular participation at established signing centres is a key community engagement activity for most branches, the judges will be looking for engagement activities above and beyond standard signing.

For example, the winner of the 2018 award, Toowoomba Branch, sponsored and supported 3 refugees from within the local community to undertake the JP (Qual) preenrolment course.

7. Summary Summary – one paragraph of about 50 words summarising the key points that tell the judges why your nomination should be successful.

Page 2 of 2

2020 State Conference Hosting Nomination Nominations are now called from any QJA Branch (or consortium of Branches) wishing to host the 2020 State Conference.

Expressions of Interest should be submitted to State Office (admin@qja.com.au or PO Box 8419, Woolloongabba QLD 4102) by Friday 30 August 2019 and should include supporting information addressing the following matters: • Proposed host (single Branch or consortium of Branches) • Proposed conference venue and its facilities • Proposed date (late October, early November is preferred) • Estimated delegate numbers • Proposed delegate accommodation arrangements • Proposed catering arrangements • Draft project budget • Particulars of local QJA resources to plan and deliver event • Expected local community support particulars • Local attractions of interest to visitors • Why QJA should approve your nomination Would your region be an ideal site for the 2020 QJA State Conference?

The QJA Board will consider the expressions of interest submitted and select the successful nomination for announcement at the 2019 State Conference on Saturday 26 October 2019.