Vol 14 no 2 winter 17

VOLUME VOLUME 12 14 •• NUMBER NUMBER 22 •• WINTER WINTER 2015 2017

INSIDE

QJA - ESTABLISHED IN 1918 Official Magazine of the Queensland Justices Association

THIS ISSUE DIVERSITY IN QJA EVENTS 2 COMPANY INFORMATION 3 PRESIDENT’S

Over recent months, dozens of QJA members have attended a variety of high-quality and very successful QJA gatherings addressing an assortment of themes and held at diverse venues in South-East Queensland.

REPORT 4

BOARD GOVERNANCE MATTERS

5 PERSONAL PROFILE: SARA ALLARD 6 NEW DEVELOPMENTS 8 REVIEW OF RECENT QJA EVENTS 10 OTHER NEWS 11 ROLL OF HONOUR

The QJA International Women’s Day Committee conducted a compelling Great Debate event in Brisbane on Sunday 5 March 2017. The special guest at this wellattended brunch event was QJA Patron the Honourable Chief Justice Catherine E Holmes (pictured above). A full report is included on page 8.

12 Q & A 14 R EGIONAL ROUNDUP 16 REGIONAL CONTACTS INSERTS AGM NOTICE & PROXY BOARD NOMINATION FORM & NOTES 2017 STATE CONFERENCE REGISTRATION FORM & CONFERENCE OUTLINE

The Gold Coast Branch conducted a Domestic Violence Forum and Professional Development Workshop (above left) on Saturday 25 February while the Logan Branch organised a Cultural Diversity Forum (above right) on Saturday 18 March 2017. Reports on both these QJA events can be found on page 9.

PERSONAL PROFILE Over the past 12 months, the composition of the Caboolture Branch Committee has undergone significant change with three (3) new members assuming office.

Among the new faces to this Branch Committee is incoming Secretary Sara Allard.

Read all about Sara whose personal profile is featured on page 5.

NEW TECHNICAL DEVELOPMENTS The changes to JP/C.Dec responsibilities keep coming thick and fast. In this issue (pages 6-7) we explore recently-introduced technical developments concerning: • Police Production Notices • Advance Health Directives for Mental Health • Land Title Mortgage documents (Form 2) Serving Queensland’s Honorary Justices since 1918

Mr Raymond Young OAM JP (Qual) Telephone (07) 4927 4155 Mobile 0405 624 648 Email ray.young@qja

DIRECTORS

Patron

TheMr Honourable Justice John GordonChief JP (Qual) Catherine Holmes Mobile:E0415 589 047

Mr Tel Mo Em

Email: john.gordon@qja.com.au

Board of Directors

Mr Keith Revell JP (Qual) Telephone: (07) 3803 4337 Keith Revell JP (Qual) Mobile: 0411 134 841 M: 0411 134 841 Email: keith.revell@qja.com.au E: keith.revell@qja.com.au

President

Mr Tel Mo Em

Mr Doug Hull JP (Qual) Telephone: (07) 4128 0294 Marian Vierveyzer JP(Qual) Raymond Young OAM JP(Qual) M: 0415 418 320 M: 0405 624 648 Email: doug.hull@qja.com.au

Vice Presidents

E: marian.vierveyzer@qja.com.au

E: raymond.young@qja.com.au

Mr Mo Em

QUEENSLAND JUSTICES ASSOCIATION - ACN 009 666 559 – ISSN 1839-2784 Bruce Birtwell JP(Qual)

M: 0429 350 230 Queensland Justices Association (QJA) E: bruce.birtwell@qja.com.au

John Carpendale JP (Qual) M: 0419 683 325

The is a not-for-profit public company limited by E: john.carpendale@qja.com.au guarantee operating under the Corporations Act 2001 and is governed by a Board of Directo

RegisteredGraeme Office: Moorhouse 751JP(Qual) Stanley Street, Woolloongabba, Qld 4102.

Carmelo Pasquale JP(Qual) M: 0439 964 899 M: 0408 879 182 Postal Address: PO Box 8419, Woolloongabba, Qld 4102 E: Graeme.moorhouse@qja.com.au E: carmelo.pasquale@qja.com.au Office Hours: Monday – Friday 8.30am to 4.30pm Contact: Free call: 1800 061 423 - Telephone: (07) 3392 2455 - Facs Email: admin@qja.com.au David Read JP(Qual) Garth Stephens JP(Qual) Website: www.qja.com.au M: 0405 252 135 M: 0481 550 721 Facebook:E: dave.read@qja.com.au www.facebook.com/QldJusticesAssn E: garth.stephens@qja.com.au Registrar: Angela Yin BA (Journalism), GradDipSocAdmin, MHumanServ

Directors

.au

JP (Qual) 4152 3318 (AH) 2 135 @qja.com.au

dale JP(Qual) 3353 2927 683 325 endale@qja.com.au

Porter JP(Qual) 48 189 ter@qja.com.au

Mike Tidbold JP(Qual) The QJA Journal is compiled by an Editorial Board on behalf of the QJA.

|

Editor Mr Keith Rev

M: 0412 270 058 The views expressed in articles & published in the QJA Journal are not necessarily the vi E:advertisements mike.tidbold@qja.com.au

or the Board of Directors.© Queensland Justices Association claims copyright to all material published i reproduced without the written consent of the QJA. All enquiries should be addressed to The Editor at

Queensland Justices Association State Office

Printed by Zink Print. PO Box 236, Kallangur QLD 4503. Phone 0437 777 079 or visit us at www.zink

2

Serving Queensland’s Honorary Justices since 1918

Business Manager and Registrar Wendy La Macchia JP(Qual) E: admin@qja.com.au

Training Coordinator Cindy Revell JP(Qual) E: training@qja.com.au

Membership Officer Gabor Beres E: memberships@qja.com.au

Merchandise Officer Aaron Dunster JP(Qual) E: merchandise@qja.com.au

ACN 009 666 559 – ISSN 1839-2784 751 Stanley Street, Woolloongabba, Qld 4102.

PO Box 8419, Woolloongabba, Qld 4102 Freecall 1800 061 423; Phone (07) 3392 2455 E:admin@qja.com.au www.qja.com.au

392 2955The QJA Journal is compiled by an Editorial Board on behalf of the QJA. | Editor John Carpendale Deputy Editor: Graeme Moorhouse.

The views expressed in articles & advertisements published in the QJA Journal are not necessarily the views of the Queensland Justices Association or the Board of Directors.© Queensland Justices Association claims copyright to all material published in this Journal. No material may be copied or reproduced without the written consent of the QJA. All enquiries should be addressed to The Editor at editor@qja.com.au

Printed

by ZinkJPPrint.

PO Box 236, Kallangur QLD 4503. Phone 0437 777 079 or visit us at www.zinkprint.net.au.

AE, Cert IV Fin Serv, (Qual) 2

Serving Queensland’s Honorary Justices since 1918

eensland Justices Association

VOLUME 14 • NUMBER 2 • WINTER 2017

PRESIDENT’S REPORT Pre-appointment training As I mentioned in the last edition of the Journal, there has been a lot of focus on the Pre-Appointment training modules lately as updates that were agreed at Dear Colleagues the Moderation Day for all our Trainers The QJA Registrar, Angela Yin has advised the back in March, and at a Curriculum Board that she has received an exciting job offer Development Committee Meeting theand Licence holders in the UK starting inwith August has consequently of the course in April, areinprogressively reviewed and put handed her resignation. On behalf of the Board I have (reluctantly but understandably) accepted into practice.

Angela’s notice. This is a sad day for all of us, as Course development Angela has contributed a lot over her four years with the QJA hasseveral accomplished many achievements Concurrent withand this, of our Trainers have which been have beneted you, our Members, the company, and the wider JP contributing an enormous number of hours in reviewing and community. The job opportunity that Angela has received is a great updating the content material used in our pre-appointment career move and an adventure for Angela and I am sure you will join me incourses. wishing herMy thesincere very bestthanks for the next stage of her career. We training go to those individuals commence the and advertising process, and athat notice is later andwill to shortly all our Trainers the Branches support in this Journal (page 10). them, as without their contributions we would not be able Dear Colleagues, it has been a busy few months for to deliver the quality, professional courses that have As the weather cools we with move Winter it iswe aoftime of theand Board thetowards Australasian Council Justices’ when historically people start to think about others builtthea year reputation about.

While these changes will not bethe Associations (ACJA) national conference,less fortunate than themselves, and ifare youatbedded are wondering howrefined, you can State Redlands, Annual General seen by you initially, asConference they intheand help you may want to consider putting yourofrole as a JPrefreshers. or C.Dec to Meeting, and a number regional theygood will use progressively make their way through to the online by supporting your local community. If you are a current the Board planning day renewal of the Essentials and other Professional Development honorary Courses, justice youFollowing can help your local community byavolunteering strategy for documents the company has commenced with at a local signing centre, courthouse, or Police Station.

If you arethe material, such as the activity and quizzes used Board agreeing that the Vision of the QJA is nervous meetings. or uncertain about dealing with some of the documentsto: at Branch Preeminent organisation for Queensland you may encounter “Be thenthe mentoring and professional development Honorary Justices”.

Registered Organisation services areTraining available.

Contact your local QJA Branch and discuss the for this Vision Board has agreed that we as opportunities an organisation mentoring andthe professional development As volunteering, aIn striving Registered Training organisation, have a our Mission and our focus is that we are: “Committed to being the available in your area. responsibility not onlyfortoQueensland ensure our training materials centre of excellence Honorary Justices through a are I up-to-date also to training, ensure continued compliance combination oftoleadership, professional development and am delightedbut announce the launch of our rst fully online, advocacy”. training course. course is the accredited for withinteractive the Australian SkillsThe and Quality Authoritymodule (ASQA) new Commissioner for Declarations already number ofsystems Students The Board planning process will and continue to adevelop we expand requirements.

To test our internal processes andas have enrolled and graduated with Statement of Attainments issued. on our Goals so that as an organisation we can concentrate on those are This compliant, we delivering need totheperiodically seekDeclarations external new method Commissioner activities that areof relevant and deliver value to you for the Members. verification, to this end haveclassroom engagedand a consultant to course complements ourwe current correspondence The Australasian of for Justices’ Associations (ACJA) is a courses.

It offers an Council alternative individuals whoon areany busy, who review our compliance levels and report back areas forum for JPlocations, Associations across Australia andnd New Zealand in require remote or for whatever reason it dif cult tofor thatlive may attention. public discussion and debate of matters relating to JPs. This year it attend one of our classroom courses. was Queensland’s turn to host the annual conference convened by International Women’s Day Senior Vice President Ray Burrows who has held for the new officeJustices of ACJA The QJA remains the largest provider of training I would like for to 2014. congratulate the planning committee of this year’s for ACJA conferencefor was ofPresident the Peace (QualiThe ed) success and Commissioner Declarations in due to the outstanding efforts of Director John Carpendale who through organising this year’s International Dayafter event in Queensland and, as a not-for-pro t, allWomen’s monies earned costs focus, dedication, and attention toordetail deliveredI asupporting remarkable Brisbane which again was very well attended. attended arehispassed back to the local Branches into programs timetable of events: from the welcome at the Banco court hosted you, our Members. With the addition of this newand Online coursewas we by offer our patron Justice Tim Carmody, the locations conferencethan held now a widerChief selection of course formats attomore i m p r e s s e d in the else.

Supreme Court building with guest Damien anyone In addition, our Students benespeaker t from being partMealey, of a with the highJP Branch Registrar, to the AGM dinner held in the Balmoral room network of over 6,000 community minded JPs and C.Decs supported the 30 Brisbane Cityacross Hall with guest speaker Justice Thomas, quality the byofover Branches Queensland, available to David help of them as President of QCAT. they take their rst steps on their journey as a Queensland Honorary speakers in the Justice.

The annual State Conference was this year hosted by the Redland City Great Debate Branch who delivered an outstanding conference with high quality The QJA is Registered Organisation (RTO) andwas thethe speakers in a polished and Training professional manner which which showcased truly a high. great compliance requirements have adhere to are very If best aspects of the QJA. we Over 180todelegates attended the event and weoverwhelmingly want to continue delivering program we must the feedback has this beentraining very positive.

Congratulations success and maintain strict standards of accountability and documentation. to Chairman Ian Hawes, Senior Vice President Ray Burrows and enjoyed byThis all does a burden on the of cefor staff can conference. sometimes cause the place Redland City Branch team anwhich excellent Special in attendance.

The financial proceeds from thisworkshop year’s delays processing merchandise new applications, mention to the MC of the dayorders, Mrs Pauline Kilburn who managed event were used to make a donation to the United Nations bookings, etc.

If this has impacted you, we do apologise. to keep the Politicians and speakers on time and kept the delegates Fund engaged for Women, sufficient to provide and entertained during the day. financial, literacy and The Board of the for QJA recognizes thatCaboolture as RTO Branch we must ensure business training three women to ancreate and support I am delighted to announce that has been wesuccessful strictly adhere to the requirements as set down by the Federal in their bid and will be hosting the 2015 State Conference. sustainable enterprises. body which manages the RTO program and we recognize this does The conference details are still to be refined and more detail will place a higher burden on our ofce staff, so we are investigating 2017 AGM follow but at this stage you can note in your 2015 calendars that it will opportunities to streamline ofce procedures to minimize impacts be held Annual at Bribie Island on Saturday 7th of November 2015.will this Theon2017 General theup-to-date QJA other service delivery areas. Meeting We will keep you as these This year we for the Annual General Meeting of the QJA yearnew beprocedures held in arranged conjunction with the State Conference at are implemented.

President’s Report

President’s Report

to be held on the same day as the State conference. Unfortunately

News in Brief

VOLUME 11 • NUMBER 2 • WINTER 2014 Toowoomba on Saturday 4th November. A formal Notice is included in this Journal along with details regarding Proxy forms. A reminder also that Board elections are being held this year and if you are interested in nominating for a position on the Board please talk to one of our current You may not have noticed but the Act under which all JPs and Directors if was youchanged have recently. any questions, C.Decs operate The Justice and of the remember Peace and to submit a Nomination form by the due date to ensure you Commissioner for Declarations Act 1991 was updated in December 2013. you haven’t donetosobe already it is worthwhile perusing thegreat haveIfan opportunity involved in the future of this updated document and familiarising yourself with the changes. A organisation. number of legislative changes have been made this year, including Nomination Process toBoard the Police Powers and Responsibilities Act, as a responsible JP or C.Dec you should keep abreast of what changes are occurring You can read the article later in this Journaland about any impacts it may have on your procedures. To see what legislation thechanged Nomination process and the suggested skills and has you can refer to the Queensland Government website VOLUME 11 •a NUMBER 4 • SUMMER 2014 experience that prospective of www.qja.com. the QJA should www.legislation.qld.gov.au or go to theDirector QJA website au and check You out thecan Actsalso and Legislation the Home tab, possess. refer to page our under website qja.com.au/ here can always gainsome direct access to the veryinformation latest versionon of the dir you which contains background the Acts. role and responsibilities of a Director. You should also not Privacy underestimate thean time required of a position on the The Act 1988 is Australian law which regulates the an unintentional setat of circumstances resulted in the delayed delivery handling of personal information individuals.

Thisasincludes Board as it can times beabout time consuming deadlines ofcollection, the springuse, of and the Journal which contained the audited the storage disclosure of personal information, and planningedition requirements dictate.

More information on financial reports, the Directors about the and access to and correction of thatdeclaration, information.information Signicant changes the voting process will be 2014 provided in introduction the next edition recommendation change auditors, and regarding came into effect onto12th March withexplanations the of 13the of the Journal. recommended constitutional Australian Privacy Principles changes.

(APPs) which replaced the National Privacy Principles and Information Privacy Principles which applies it The delayed delivery of the Journal was unfortunate, nevertheless QJA Website to was organisations, Australian Government the Boardsand view, which was supported agencies. by the Members present, Some hasMembers been added tonot ourreceive website that to new ensurefunctionality fairness to those who did the to As an organisation with less than turnover the QJA is exempt increase visibility use of$3m calendars meetings Journal containing thevia AGM documents in timefor thatBranch the AGM should from the Privacy ActSaturday but the Board has agreed that we should ensure be adjourned until 8th November. and workshop events.

On the “Members” page of the our Privacy Policy complies with the Australian Privacy Principles.

While the delay was unintentional the Board must ensure it complies website you will see a calendar icon.

Click on this and a Director Ron Court has been reviewing our Privacy Policy and has with its obligations and duties the Constitution and the calendar willa open showing allunder the regular Branch meetings, recommended few minor technical adjustments to our Policies Corporations Act, and is committed to acting with fairness, and Procedures to align with theas newworkshops, requirements.

The key openness aspect etc. plus specialwith events such and integrity our Members.

Despite the AGMconferences, being adjourned, of the Privacy Act is protection of your information.

The QJA will to Select any event and click on ittheand you will be taken the Members whoyour attended State Conference never sell or pass detailsfollowing on to any external third party,had thethe opportunity to raise questions of myself and the rest of the Board another page which has more information on that item. exception being the Department of the Attorney-General, Justices regarding the motions that wereof to presented.

The adjourned of the PeaceEvents Branch.

The Justices thebe Peace and Commissioners Branch was heldAct on 1991 Saturday 8th as and the forAGM Declarations requires all scheduled JPs and C.Decs to minutes keep the from JP both recent meetings are later that in of thisany Journal.

I would like thank Branches all those Two events were organised byto local Branch Registrar informed changes to contact details: Members tooksuccessful the time to attend the AGM’s and again apologise and werewho very were the Gold Coast Branch for the inconvenience.

22 Registrar to be notied of change registered particulars Domestic Violence Forum andtoworkshop, and the Logan (1)One outcome A person who an appointed the peacefor or an from theisAGM was the justice overriding support holding Branch Cultural Diversity Forum.

Youofcan read more about appointed commissioner declarations is tothis notify the the the AGM at the same time as theforconference.

With in mind these events later registrar of any changetotopush the person’s or Caboolture Branch has agreed back the name State Conference date stated the AGM registeronwithin 30 days inso that thiscontact we Journal, maydetails again as hold the in 2015 the same day of as the change and provide any reasonable proof the registrar conference. but I theattended may require thefollowing change. an extensive review of our lease I am and pleased to very noteofthat both was options relating to the occupancy QJA House at Woolloongabba impressed with the QJA will ofpass To this process on to floor JP Branch updated a aid newinthree year lease on the current ground has been signed the enthusiasm, contact details a Member advisesMy us that changes have occurred securing our when premises for the future. thanks to Director Dave Read toparticipation, postal address,the phone numbersand orinvestigations email (no other information and who conducted negotiations on our behalf. is passed on). If you do not want your details passed on to the JP support provided After over 14 years meritorious service to the QJA Board it is with Branch please note this in your update correspondence. sadnessthe that I accepted by local the resignation of Director Bob Pilkington.

Bobregional has decided to focus on other pursuits and has therefore resigned communities who joined in these Your Directors have been very events. active over the past few from the QJA Board andlocal all related positions immediately. months supporting their Branches with effective new Contact Groups It Congratulations Gold Coast and Logan putting a very difficult moment Bob asfor it in brings anon endtwo in was the obviously Bundaberg region, potential newforBranches the to North, excellent community events.

Please use the new over 14 years involvement with the QJA Board.

See the article on Bob successful workshops hosted by Rockhampton and Logan, withlooklater in this Journal. other Branches organising additional workshops, and aisgreater focus in up calendar on the website to see what happening on growth andand delivery you, events our Members thelocal your area join ofin services these to great with and your broader community so stay tuned.

Till next time.

Branches.

Till Tillnext nexttime, time,

Keith - President KeithRevell Revell, QJA President Keith Revell - President Serving Queensland’s Honorary Honorary Justices since 1918 19183 Serving Queensland’s Justices since

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BOARD GOVERNANCE MATTERS 2017 Board Elections Pursuant to Rule 54 of the QJA Constitution, the Board of Directors must stand down and all positions on the Board are declared vacant every two years. 2017 is the year for Board elections.

The Returning Officer for elections this year will again be our honorary lawyer John Payne of Hall Payne Lawyers. In accordance with Rule 54(e) only financial Ordinary, Honorary Life, Life Subscription, and Corporate Representative Members of the QJA are eligible to nominate for, and vote in, the Board elections.

The positions on the Board that can be nominated for and elected are: 1 x President, 1 x Vice-President and 8 x Board Members.

Rule 54(i) stipulates that only current Members of the Board may nominate a Member for the position of President.

A Nomination form for positions on the Board appears as an insert to this issue of the Journal, and is available from State Office upon request. Nomination forms can be posted, faxed or emailed and must be returned to the Returning Officer by 5pm on Friday 4th August 2017.

Prospective Board Members should familiarise themselves with the QJA Constitution relating to their role and duties on the Board. Members of the Board of the QJA are registered as company directors under the provisions of the Corporations Act 2001. This registration places various legal obligations upon the Board Members who must carefully consider and understand these obligations. The QJA Constitution does not specify qualifications or requirements of potential directors; however any or all of the following may be advantageous qualities of a potential director: • Extensive practical experience as a JP. • Active QJA branch membership.

• A legal, training, business, information technology, marketing, fundraising, or management background.

• A commitment to the aims and values of the QJA. • An understanding of a director’s role in corporate governance, financial management and strategic planning.

• Access to email and the ability to check it daily.

• Good people skills to liaise with new and existing members.

• Familiarity with the QJA Constitution relating to the role and duties of the Board.

The resumes of all candidates and the rules for voting will appear in the Spring (September) edition of the Journal.

This election will again use the electronic ballot process and more details regarding the voting process will be included in the next Journal. For Members who have not listed an email address with us, or who prefer a paper ballot, a ballot pack will be available. Electronic voting must be completed, and voting papers must be returned to the QJA State Office by 5pm Friday 13th October 2017. Results will be announced at the AGM which this year will be held in conjunction with the State Conference at Toowoomba on 4th November 2017.

Membership Renewal Now, more than ever before, membership of a professional 4

Serving Queensland’s Honorary Justices since 1918

body like QJA is absolutely essential for those JPs and C.Decs who wish to remain up to date with constantly-changing technical developments (see pages 6-7 in this issue) and who pride themselves in delivering best-practice services to the communities they serve.

How much?

For the immediate future, the QJA Board has resolved to keep the annual Membership fee at the level it has been since July 2014: Regular Member $60 Concessional Member $46 Joint Members $74 However, as operating expenses continue to rise, it is apparent the Board will be compelled to increase membership fees before the next scheduled renewal date (perhaps before January 2018). Members are encouraged to renew immediately at the current rate before fees are increased.

The Board has determined that once the upcoming fee increase has been implemented, regular annual fee adjustments (to account for cost increases) will be introduced in the place of infrequent, larger adjustments.

Renewal notice As we explained this time last year, QJA no longer sends renewal invoices with the Winter edition of the Journal.

Instead, a separate subscription renewal notice is forwarded by email (to those for whom we have an email address) or by post for those without an email address. You are urged to attend to paying your membership renewal as soon as you receive the notice.

How to renew To pay online by credit card, simply log on to the QJA website (www.qja.com.au), select Members in the top banner (this will take you to the Member Portal) and then choose SelfService Portal. eJournal readers should simply click here: renewal. After entering your username (member number) and password, select Membership Renewal. Alternatively, you can renew using BPay (the BPay details are included in the renewal notice) or direct debit via your own bank account or by cheque posted (with the completed renewal notice) to QJA State Office.

Future renewal options QJA is currently investigating the introduction of some new alternatives for membership renewal. Options under consideration include multi-year renewals and the use of ongoing direct debit arrangements (auto-renewal). We will let you know more about this in due course.

2017 Annual General Meeting The 2017 Annual General Meeting of the Queensland Justices Association will be held at 4pm on Saturday 4 November at the City Golf Club, Toowoomba (at the conclusion of the 2017 State Conference).

The inserts to this edition of the Journal include: • The formal AGM Notice of Meeting and • The Proxy Form (for those unable to attend the meeting)

VOLUME 14 • NUMBER 2 • WINTER 2017

PERSONAL PROFILE: SARA ALLARD The success of QJA’s greatest asset – its Branch network – is totally reliant on the competence and expertise of those people who make themselves available to perform executive positions in Branch committees. This is the story of one of those valued people – Sara Allard.

My origins Born in England in 1963, my parents were ten pound poms and we emigrated to Australia in 1966. I am the eldest of 3 girls who grew up in Lawnton and attended Lawnton State School. We moved to Albany Creek some years later and then went to Craigslea State High School, being only the second year students in this new school.

School days During High School I was heavily involved in sport including swimming, basketball and Taekwondo. I fought competitively and became Queensland and Australian champion 3 years in a row before graciously retiring at the tender age of 20 when I got braces. I had Thursdays free and wanted to take up fencing but for some unknown reason my parents said no.

Employment During high school my first job was working at the Albany Creek Bread Shop. I completed year 12 then commenced work at the National Australia Bank in 1981 where I worked through the various ranks from secretary to 2IC. While working at the Fortitude Valley branch I became the “object of desire” of a renowned local drug dealer/user. He was always a complete gentleman when he came into the branch and wrote me a letter from prison. It was during his latest incarceration that the bank thought it best to relocate me.

After 21 years with the Nab I became a Mortgage Broker with Multi-Choice Home Loans in 2002 and then in 2006 started my own company, Smile Home Loans.

about helping in the community. After 18 years with one service group I’ve now joined BPW (Business and Professional Women) North Lakes and hope to foster a mutual relationship in helping advance the status of women and girls in our area.

JP history In September 1994 I became a JP (Qualified) because it was extremely useful witnessing documents while working in the Bank. I was a member of another local Caboolture JP group, however I resigned from them when I became a member of the Caboolture branch of QJA in August 2010 as there was a comprehensive quarterly newsletter and regular ongoing meetings and training offered as part of membership.

Caboolture Branch I am the current Secretary as our previous one sold his home and moved out of the area. With the job came the role of running the JP Signing Service at the Burpengary Library. We started with Tuesdays 10am to 1pm and now my team of volunteers offer Monday, Tuesday, Friday and Saturday. We are always looking for more people to join our roster with the goal of offering our services 6 days a week in the future.

My mentors from when I first joined QJA are Ron Court, John Geary and John Olding as I feel I can ring any of these men with questions I may have and between them they have a wealth of knowledge and if not they know where to find the answer. It is this camaraderie that I’d like to see continue with the Caboolture branch and would encourage any JPs or C.Decs in our area to consider joining the QJA and our progressive branch team.

Family & relationships I married my high school sweetheart in 1989, built our first house in Albany Creek and then 7 years later moved to Burpengary where we lived for 18 years. We have 2 beautiful daughters aged 21 and 24. I divorced my husband in 2015 so he could find his “happy” and was content to become a “crazy cat” lady, master of the remote and continue working and doing my charity work with Zonta Caboolture - a member for 18 years. However the Universe intervened and I am currently engaged to a wonderful man, Rodney.

Further education When my first daughter was just 6 months old and I was working full time with the Bank I decided to do a Bachelor of Business majoring in Banking and Finance through USQ Toowoomba Distance Education - 6 years later I graduated. I now also hold a Cert IV in Financial Services and a Diploma of Finance and Mortgage Broking Management.

My interests What do I do to relax or wind down? Well I LOVE fishing but my rod hasn’t been near the water for about 2 years!

I’ve always got a book I’m reading and I’m passionate

Sara Allard Secretary, QJA Caboolture Branch

Serving Queensland’s Honorary Justices since 1918

5

NEW DEVELOPMENTS Police Production Notices The Q&A section in the previous edition of the Journal (Autumn 2017 – Q6, page 13) addressed the ineligibility of Justices of the Peace to authorise Police Search Warrants in certain circumstances. The answer provided included a reference to section 180 of the Police Powers and Responsibilities Act 2000 which (until recently amended) authorised only a Magistrate to issue a Production Notice from a “cash dealer” (e.g. a financial institution). Because of an unheralded Act amendment in late 2016, the answer provided in the last issue was effectively out of date and incorrect. For this we apologise.

We are thankful to several alert readers who drew our attention to the 9 December 2016 amendment to section 180 which empowers a justice (e.g. a JP(Qual)), as well as a magistrate, to authorise a police officer to require a cash dealer to produce specified documents relating to a crime or suspected crime.

the justice there are reasonable grounds for suspecting the cash dealer holds documents which may be evidence of the commission of an offence (or confiscation related evidence) and the cash dealer is not a party to the offence.

Further, the justice may, in the Production Notice, require the documents to be produced to a police officer within a stated time and at a stated place (section 181(2)).

Under section 180(5), the issuer (i.e. a justice or a magistrate) may refuse to consider the application until the police officer gives the issuer all the information the issuer requires about the application in the way the issuer requires.

As with a search warrant application, the police officer is to be placed under oath (or affirmation). The Application must state all the grounds that justify this issue of a Production Notice. Only if the issuer is satisfied the content of the application justifies the issue of a notice should the issuer authorise the Notice.

Part 4, section 180 of that Act now provides that, where a police officer reasonably suspects a cash dealer holds documents that may be evidence of an offence or a confiscation-related activity by someone else: (2) the police officer may, instead of applying for a search warrant, apply to a justice or a magistrate for the issue of a notice (production notice) requiring the cash dealer to produce documents stated in the production notice to a police officer.

The obligations of a justice in these circumstances are almost identical to those involved with authorising a search warrant. The police officer will submit two documents - an Application for a Production Notice and a Production Notice (see images below and in the next cloumn). The application contains the evidence documented by the police officer to justify the issue of a notice while the notice (once authorised by the justice) requires the cash dealer to produce the requested documents.

Notice

The next edition of the QJA Guide to JP Practice (expected to be released in June 2017) will contain comprehensive instructions on the processing of the section 180 Application and Notice documents.

Although section 186 of the Act is unchanged, JPs(Qual) should be aware of its content: 186. A magistrate, or a justice authorised in writing by the magistrate, may make an access order for a document a cash dealer claims contains privileged communications between the cash dealer and someone else only if reasonably satisfied that in the particular circumstances the police officer should be allowed access to the document.

In accordance with this provision, a JP(Qual) is authorised to issue a S186 Access Order but only if authorised in writing by a magistrate.

Application

For the Notice to be issued, section 181(1) requires that the Application must contain sufficient evidence to satisfy 6

Serving Queensland’s Honorary Justices since 1918

Part 5 of the Police Powers and Responsibilities Act 2000 (Production Orders) is also unchanged. Only a Supreme Court judge is authorised to issue a production order for access to a property tracking document relating to confiscation offence or a serious crime related activity (sections 188-195).

VOLUME 14 • NUMBER 2 • WINTER 2017

Mental Heath AHD

• The person making the advance health directive appears to have capacity to make the directive • I am eligible to witness this advance health directive.

A JP or C.Dec who is at least 21years of age is eligible witnesses for this document. Prospective witnesses should make themselves aware of the content and format of the Mental Health AHD especially as the witness is required to declare they have read the notes on page 6 of the document.

The new edition of the QJA Guide to JP Practice (expected to be released in June 2017) will contain even more comprehensive instructions on the witnessing of the Mental Health AHD.

Land Title Mortgage documents

As mentioned in the last edition of the Journal (and the emailed QJA News of 28 April 201)7, effective from 5 March 2017, an additional category of Advance Health Directive (AHD) was introduced. It is important to note that this 16 page document is designed only for mental health patients concerning mental health care and treatment.

The standard AHD should be completed by any person (mental health patient or otherwise) who wishes to make comprehensive directives about future medical treatment concerning non-mental-health matters.

The first 10 pages of the Mental Health AHD comprise notes and instructions. From page 11, the document has the following structure: • Section 1 – Personal details • Section 2 – Consent to healthcare and my views, wishes and preferences • Section 3 – Appointing an attorney • Section 4 - Conditions of attorney appointment • Section 5 – Use of physical restraint • Section 6 – Authority to remain in an in-patient unit • Section 7 – Doctor certification • Section 8 – Signature & Witness As with the standard AHD, the Doctor’s certification (Section 7) must be completed before the document can be executed and witnessed. The witness certification (page 15) requires the witness to declare: • I have read and understand Witnessing of your advance health directive (page 6 notes) –--------

As highlighted in the QJA Update (special email newsletter) issued on 11 May 2017, the Queensland Registrar of Titles recently issued an alert (see image above) signalling changes to the documents used to register a mortgage over Queensland properties.

From 27 May, the Queensland Titles Registry will accept the lodgement of the new National Mortgage Form (NMF) in the place of the traditional Form 2 (which will cease to be used after 31 December 2017). For the transition period from 27 May to 31 December, either form may be submitted.

Although the new NMF will have a different appearance to the Form 2, the content will be the same and the obligation of the witnessing officer is unchanged (i.e. to be satisfied the person signing the form is entitled to do so - as required under section 162 of the Land Titles Act 1994).

This means sighting, in addition to personal identity documents, supporting documents like a recently issued rates notice or title search or similar (for refinancers) or (for purchasers) a copy of the contract of sale or solicitor’s letter or similar evidence linking the intended signatory with the property described in the form.

Serving Queensland’s Honorary Justices since 1918

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REVIEW OF RECENT QJA EVENTS

In introducing the QJA 2017 International Women’s Day (IWD) event at Kelvin Grove on Sunday 5 March, MC (and QJA Business Manager & Registrar) Wendy La Macchia made the following comments: Why does QJA observe IWD? As a JP Association, we are often believed to be exclusively a group of retired white men, whereas 53% of our members are women. When the 100th anniversary of the first International Women’s Day was being celebrated, QJA decided to acknowledge the gender diversity of its membership and began celebrating International Women’s Day. The commitment to celebrating the day is confirmed each year by the QJA Board.

Where did IWD start?

The roots of the day can be traced back to 1908 when 15,000 women marched through New York City demanding voting rights, better pay and shorter working hours. A year later the first National Women’s Day was observed in the US. First tabled as an idea in 1910, a conference of more than 100 women from 17 countries agreed to the idea of celebrating and in 1911 the first International Women’s Day was marked in Europe – Austria, Denmark, Germany and Switzerland.

Over time, a few things got in the way such as the Great Depression and World Wars although the day continued to be celebrated at marches throughout those times International Women’s Day was only formally recognised by the United Nations in 1975.

The key note speech was performed by the Honourable Chief Justice Catherine E Holmes (also QJA Patron) who traced the history of women as Justices of the Peace. The first woman JP appointed in Queensland was Matilda Hennessey who was sworn to office in 1918 – the year that QJA came into existence.

Then followed the feature presentation of the Sunday Brunch event - the Great Debate “Has the pendulum swung too far?”

Pictured L-R above are Debate participants – Kate Kunzelmann & Glendon Young (the YES case debaters), Maria Stevenson & Rhonda Nolan (Adjudicators), Caroline McGuire & Donna Benjamin (arguing the No case).

After listening to the persuasive arguments from each of the participants and prior to hearing the professional summation of the adjudicators, attendees were asked to register their vote for the winning team by tendering a coloured card (green for YES and Purple for NO). After tallying the votes, it was announced the NO case had been successful – a considerable majority of attendees considered the pendulum has not swung too far – true equality is yet to be achieved.

As shown below, the debaters kept the audience engaged, educated, enthralled and entertained.

Why not a Men’s Day? There is an international Men’s Day on November 19th each year that promotes men’s health, gender equality and positive role models. Movember started out of that celebration.

International Women’s Day promotes similar ideals to International Men’s Day. This year’s theme was “Be Bold for Change” and if it weren’t for mothers, sisters, daughters, aunts and cousins who were bold back in 1908 and 1911, we wouldn’t celebrate today.

Wendy addressing attendees

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Serving Queensland’s Honorary Justices since 1918

In closing, QJA President, Keith Revell congratulated and thanked all involved with planning and delivering such a high-quality and worthwhile event. Overall, the Great Debate was truly a great success which was appreciated and enjoyed by all in attendance.

The financial proceeds from this year’s event were used to make a donation to the United Nations Fund for Women, sufficient to provide financial, literacy and business training for three women to create and support sustainable enterprises.

VOLUME 14 • NUMBER 2 • WINTER 2017

Gold Coast - Forum & Workshop

Logan - Cultural Diversity Forum

The Gold Coast Branch held a very successful free Professional Development Workshop and Domestic Violence Forum on Saturday 25 February 2017, with 75 people, including Justices of the Peace (JPs) Commissioners for Declarations (Cdecs) and members of the general public, attending throughout the day. Non-QJA JPs were also invited along for a $10 entrance fee and out of this the Branch secured a few more members.

On Saturday 18 March, the Logan Branch conducted a very successful Cultural Diversity Forum (“Cultural Diversity – Meeting the Challenges”) at the Logan city Recreational and Sporting Club, Kingston.

The first presenter was Kenny (Irma) Duke who arrived as a refugee from El Salvador in the late 1980s and is part of one of the first refugee families settled in Logan.

Kenny manages contacts around settlement and youth in the community. Kenny’s passion is seeing women who have endured difficult journeys before arriving in Australia become confident and assertive women contributing to society through business and employment.

Then followed Blaise Itabelo who was born in the Democratic Republic of Congo from which his family fled in 1996. Blaise spent the next 16 years of his life in refugee camps in Tanzania. Educated in the camp, he became a teacher in the camp and later received a UNHCR university scholarship to complete a Bachelor’s Degree majoring in Mediation and Arbitration and migrated to Australia in 2011. Blaise works as a Community Development Coordinator with Access Community Services as well as running his own migration agency. Blaise works to bring cultural groups together for a cohesive community.

The final presentation was provided by several police officers from the Logan District Cross Culture Unit. Led

by Senior Constable Gina Waites and ably supported by officers Lecki and Saad, these QPS representatives each gave some personal insights into the valuable work they undertake to redress diversity issues within the multicultural Logan community.

The Branch is grateful for the support of many of the local Members of Parliament, including Verity Barton MP, Jann Stuckey MP, Ros Bates MP, and John-Paul Langbroek MP (pictured left with Branch Chair, John Bell), who generously gave their time to speak with participants as well as supporting the event with financial donations.

The Workshop focused on the Enduring Powers of Attorney document with valuable input from Mr Nash Teua, Public Trustee’s Office and was followed up with hands on activity facilitated by QJA President Mr Keith Revell, who also discussed Traffic Infringement Statutory Declarations.

Following the workshop members took time out for a delicious lunch and enjoyed socialising and discussion.

The Domestic Violence Forum, with speakers from the Queensland Police Service, Domestic Violence Prevention Unit and Salvation Army, generated quite a lot of discussion particularly from those who had experienced domestic violence themselves.

The Organising Committee wishes to thank members for their positive feedback, and has learnt some valuable lessons about planning and organising an event like this.

For those wishing to read more about the day, a full report has been published on the Gold Coast Branch page.

Gina, Lecki & Saad with Logan Branch forum organisers

Organising committee and supporters L to R: Douglas Kennedy, Carol Jackson, John Bell, Helen Morrow, Carol Drovandi, John Drovandi, Joan Kennedy and Wendy La Macchia)

The Branch wishes to thank Wendy La Macchia, Keith and Cindy Revell for their support and attendance on the day.

Joan Kennedy, Branch Secretary

This well-attended Logan forum served two purposes: it reinforced the engagement of the QJA Logan Branch with its local community and, for attending Branch members, it provided some helpful guidance on interacting with and understanding clients from diverse cultural backgrounds.

For each of the events featured on these pages, a video slideshow presentation has been uploaded to the QJA website. To view, click the following boxes: IWD Debate Gold Coast Forum Logan Forum Serving Queensland’s Honorary Justices since 1918

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OTHER NEWS Branch Leadership Program During the last quarter, two more Branch Leadership Forums were conducted – one at Lowood on Sunday 23 April and another at Beerwah on Saturday 6 May. So far, a total of sixteen (16) Branches have participated in this program.

Once again, the Board received excellent feedback from each of these gatherings and the information provided by Branch representatives will be of valuable assistance to guide the Board in its strategic planning deliberations later in the year.

The objectives of the Branch Leadership Program are: 1. To allow Branch leaders to provide the Board with constructive feedback on the running of QJA and Branch issues; 2. To allow the Board to outline its expectations/vision for the role of Branches within QJA and the function of the Branch network: 3. To enable the Branch leaders to share with and learn from each other about the different ways they function; and 4. To provide a networking opportunity between the Board and Branch leaders.

Reports and photos from the Lowood and Beerwah forums are included in the Regional Roundup (page 14).

Over the next few months additional forums will be held at other sites until all the QJA Branches throughout Queensland have been incorporated into the program.

2017 QJA Awards Once again in 2017, the QJA Awards program will recognise and reward distinguished performances in the following categories: • Member of the Year • Branch of the Year • Community Engagement activity Award nomination forms, guidelines and other program details are available on the QJA website (www.qja.org.au) in the Members Portal - Awards The nominations closing date is 31 August and the awards ceremony will be held at the State Conference Dinner in Toowoomba on Saturday 4 November.

Members or committees who are aware of individual or group performances that warrant recognition in this program are urged to download the relevant documents and make a nomination by the due date.

QJA News During the last quarter, two (2) editions of our online newsletter – QJA News – were issued.

The 28 April newsletter explained the Mental Health Act changes from 5 April and provided access to slideshows for recent QJA events (the International Women’s Day Debate in Brisbane, the Gold Coast Branch’s Domestic Violence Forum and PD Workshop and the Logan Branch’ Cultural Diversity Forum) as well as information about new merchandise and upcoming workshops.

The 11 May newsletter announced the upcoming changes to Land Title Mortgage Documents (also see p.7 report).

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Serving Queensland’s Honorary Justices since 1918

My eQuals is coming Until now, one of the more common tasks undertaken by JPs & C.Decs has been the certification of copies of original academic results transcripts and graduation documents. However, things are about to change.

The current adoption and implementation of the My eQuals platform by tertiary education institutions throughout Australia and New Zealand will see this traditional “hard-copy” task gradually replaced by a digital certification process.

The My eQuals platform will enable Australian and New Zealand students and graduates to access digital versions of transcripts and academic documents and share them with employers, universities or other parties.

The My Equals platform will also allow universities to confirm the digital qualifications of students from China, Europe and America seeking admission to their courses. Overseas institutions can view the digital documents of Australian and New Zealand students applying for entry shared with them by the student/graduate.

As this digital process is implemented (e.g. Griffith University will introduce the platform for its graduates from July 2017), the need for certification of copies by JPs & C.Decs will become unnecessary; however it will be many years before digital replaces hard copy completely.

VOLUME 14 • NUMBER 2 • WINTER 2017

ROLL OF HONOUR Members should note that the Roll of Honour recognises the length of Membership of the QJA. Members wishing to receive the official distinguished service certificate as a Justice of the Peace for the State of Queensland should contact their local State Member of Parliament.

The Board wishes to acknowledge the long service given by the following Members.

60 Years QJA Membership Rosemary Dutton

50 Years QJA Membership Brian Mayhew

40 Years QJA Membership Julie Argent Victor Ashton Frederick Beven Darryl Brandt

Keith Bromham Alfred Callaghan Raymond Clark David Eckersley

Peter Fiechtner Mervyn Gilby Raymond Ivins Noel Meagher

Darryl Neave William Peterson Philip Pond Claire Reading

Alfred Smith Ronald Verri Helen Walker King Wong

Nancy Gross Catherine Hanrahan Jeffrey Hawkins Brian Hennessey Ann Jabas Susan Johnson

Jillian Langford Brett Lee Kim Lim Daniel McKeown Graeme Moore John Murphy

Keith Nowlan Ilvo Roggero Mary Ross Ronald Schibrowski William Smith Graham Wheeler

25 Years QJA Membership John Armbruster Apolonia Behan Moya Cahill Angelo Coco Mario Colnar Richard D’Amato

Wayne Daniels Aidan Day Suzanne Dunemann Vivien Evans Ian Field Jean Garrick

Welcome to New Members The following have joined the QJA since the last Journal: Wayne Ah-Wong Robyn Ah-Wong Donna Ainsworth Debra Aitken Dyana Amaya Yvonne Anderson Karen Anderson Jason Anderson Stephen Anthony Kerrie Atfield Roger Atyeo Katherine Baker Chantal Baldry Julia Bamman Miriam Bariesheff Joshua Bayly Richard Belton Lynette Bennett Karlie Bennett Peter Besch Maree Best Lorelle Bettany Prabin Bhandari Diana Bidstrup Anna Blaney Renee Booij Elizabeth Bottrall Elizabeth Bottrall Karen Boxsell Christine Boyles Jessica Brackley Kym Brinton Kieran Broome Beverley Brophy Karl Bulpin Alison Butler Hannah Byrne Caitlin Campbell Daniel Capps Joshua Carleton Emma Carruthers Janet Chapman Patrick Chautard Chi-Shen Eric Chen Peter Chow Andrea Cislowski John Clark Andrew Clarke

Peter Close Katie Cobden Jo-Anne Cook Alana Coomer Taylor Cooper Elva Cornford Nigel Coupland Dalton Cowley Theresa Creed Deborah Croft Stephen Crofton Serenette Crombie Vicki Darr Maria De Santana Samantha Devine Nicholas Diakonoff Christine Donovan Bonita Doyle Jason Dunn Catherine Dwyer Emma Eastwood Steven Elder Maryanne Elliott Traci Ellwood Kathryn Etheredge Jennifer Evans Rodney Everson Darryl Falvey Vaoesea Farani Jill Fisher Kate Fitzgerald Robyn Flegler Stephen Foster Heather Galley Ian Garvie Murray Gibbs Catherine Gibson Cheryl Gilbert Kate Gillmore Leesa Gittins Jesselee Golinski Fiona Gorman Lynn Graham Sylvia Graham Adrianna Grant Peter Dallan Graw Jennifer Green Matthew Gregg

Jessica Gregson Ross Grieve Tanya Griffin Marie Yoon-Jung Gwak Casey Hale Catherine Harding Scott Harper Matthew Harradine Desmond Harrison Matthew Harth Matthew Hawkins Scott Heinz Kim Hill Julie Hobbins Paul Howard Katrina Howat Melissa Hunter Denise Jardany Jane Jarrott Zoe Johnston Phoebe Joyce Stacey Kennedy Latara Kernke Paul Keyworth Charles Kilby Cathy King Zoran Klipic Illya Kontsedaylo Ronald (Keith) Krause Janelle Kronk Ashwin Kumar Lisa Kynaston Domiana Lamanna Kim Lamb Debbie Landers Tanya Lane Laurence Ledrut Yvette Lee-Lever Michelle Lewis Chang (David) Li Xiaohui (Ricki) Liang Anne Lines Roger Little Philip Livingston Maree Lopez Christina Lord Sandra Lyons Zia Mackenzie

Michelle MacKenzie Mayadunnage Madanayake Katie Marchant Kathleen Martin Susan Maslen Richard Mason Caterina McDonnell Jessica McLean Terrence McMahon Suzanne McMillan Daniel McNamara Paul McNiven Wayne McPhail Alexandra Meehan Kenneth Meers Denzil Millar Liana Miller Nicole Morath Shaun Morony Kim Morris Catherine Muller Robert Mulley Craig Nevill Darryl Nicholls Linda Nielsen Elizabeth Noble Terence O’Brien Mathew Owens Paul Pagram Rachael Parker Krystal Parle Sylvia Pellowe Charlotte Pettigrew Anthony Pound Karen Pound Vanora Power-Nutley Paula Procter Harry Proskefalas Ian Proud Alexandra Proudfoot Denise Pyle Janelle Reeves Lorna Reichert Marguerite Reith Rebecca Richardson Jeffrey Riley Cheryl Robert Rebecca Robertson

Joel (Jay) Ross Paula Saunders Jodie Saville Karen Saville Matthew Schick Michael Schipper Jeffrey Scully John Sheslow Nichcole Smith Bronwyn Spark John Stretch Anne Stretch Karin Swift Stephen Taaffe Leah Tait Archibald Tait Robert Taylor Odette Tewfik Susan Theaker Lynette Thomas Samantha Thomasson Joshua Thompson Laurie Thompson Ronald Truss Malissa Tuiatua Michaela Tyack Thomas Upson Stephen Uwins Kathleen Viles Mark Wadeson Mark Wagner Samuel Waterhouse Anna-Maree Welch Christopher Wells Christopher White Kristopher White Donna White Joseph Wigginton Cindy Wimberley Tony Winchcombe Shauna Windsor Kathy Wockner Jane Wolgast Rodney Wood Ana Zhao Emily Yalin Zheng

Serving Queensland’s Honorary Justices since 1918

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Q&A Editor’s Note: The answer provided to Q6 in the last edition of the Journal (Autumn 2017) [concerning the ineligibility of a JP(Qual) to witness certain Police documents] was outof-date and incorrect in its reference to the production of documents from a “cash dealer”. This matter is addressed in detail in the article on page 6 of this issue. We apologise for the previous error.

Q1 When witnessing an Enduring Power of Attorney (EPA), is it necessary to place your signature and date on both page I0 and page 11 or is a page 10 signature required only where another person signs for the principal?

Q2 I have been presented with an Application for Special Licence under S21 of the Marriage Act for a marriage in Fiji. As a JP I believe I do not have the power to witness this document as it is a statutory declaration given under the Statutory Declaration Act (presumably Fiji). Can you confirm please?

A2 Fiji is one of the Commonwealth countries that recognises a Justice of the Peace appointed in other jurisdictions (another country is New Zealand). Under the Fijian Statutory Declarations Act, section 43 (4) states: A statutory declaration made in a country other than Fiji for use in Fiji shall be in the form prescribed in the Schedule and shall be made before a notary public, Commissioner for Oaths or any other person authorised by the law of that country to administer an oath there for the purpose of a judicial proceeding.

A1 Although the Witness Notes within the form (page 11)

are silent on this matter, the intention is for the witness to sign and date on both pages and this is regarded as best practice.

The signature area for the witness on page 10

is designed to reinforce that the placement of the principal’s signature was actually witnessed (even though the box at item (d) on page 11 specifically covers this same issue).

As a Justice of the Peace (Qualified) or Commissioner for Declarations appointed in Queensland, you are considered a person who is a “Commissioner for Oaths” and therefore you do have jurisdiction to witness the Fijian Statutory Declaration.

Q3 I was asked to certify a true copy; however rather than the original document, I was shown another true copy certified by a C. Dec. In this situation can I certify that to be a true copy of another copy certified by another C. Dec? If yes, what would be the wording I can use?

A3 The standard certification wording indicates the certified document is a true copy of the “original”. Obviously, this is not the case in the situation you have described.

However if the word “original” was replaced with the words “certified copy”, the certification would be an accurate reflection of the situation. Of course, if you alter the standard wording in a stamped certification statement, you should initial the change you made.

This is to certify that this is a true copy of the certified copy document which I have sighted.

Signature, Title, Date

While the absence of the witness’s signature on page 10 will not invalidate an EPA, it might be a matter that encourages a disaffected party to challenge the document’s validity. To eliminate this possibility, it is best for the witness to sign the document in both places. Of course, detailed notes should be made in your logbook about each and every EPA you witness.

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Serving Queensland’s Honorary Justices since 1918

Whether a certified copy of a previously certified copy document will be acceptable to the agency receiving the copy is a matter for that agency to decide.

Q4 I was recently asked to witness the execution of a Land Registry Form 9 – Easement, a document I had not previously encountered. Could you please explain what it is all about and how my responsibilities under section 162 of the Land Title Act are affected?

VOLUME 14 • NUMBER 2 • WINTER 2017 A4 The Queensland Government’s Land Title Practice Manual describes an easement in the following terms: An easement is a right annexed to land to utilise other land in a particular manner. It does not involve the taking of any part of natural produce of the land or any part of its soil. It may, however, prevent the owner of the other land from utilising his/her land in a particular manner Examples provided within that manual include: The easement right must be for an acceptable purpose which is capable of precise definition.

Some easements that are regularly created include easements: • of right of way for access; • of support of buildings; • for party (or shared) walls; • for drainage or sewerage reticulation; • for water storage/supply; • of retention of light or air; • for electricity transmission; • for encroachment; • for eavesdrop.

The land advantaged by the easement is called the ‘benefited lot’ or ‘dominant tenement’. The land over which the easement is granted is called the ‘burdened lot’ or ‘servient tenement’. The benefit of an easement runs with the benefited lot, i.e. it passes from one owner to the next, and the burden of the easement runs with the burdened lot. Therefore, all future owners of the burdened lot are bound by the easement, unless it is surrendered or extinguished.

There are two parties to an easement transaction – the grantor (the owner of the burdened property to which the easement is to apply) and the grantee (the owner of the benefited lot being granted access to the easement described). Both properties will be described in section 2 of the form 9.

If you are witnessing the grantor’s signature, your obligation under section 162 is to be satisfied this person has an entitlement to grant an easement over the described burdened property. As the property owner, the grantor should be able to produce evidence of ownership (recent rates notice, title search or the like) If you are witnessing the grantee’s signature, this person will be the owner of the benefited lot and they should produce evidence of that ownership.

In practice, easement transactions commonly involve solicitors for the parties, some of which may be corporations. In these cases, a solicitor may witness their client’s execution of the form or a corporation officer may sign on behalf of the company (no witness needed in this case) so that a JP or C.Dec is not involved.

Q5 I was given a letter from a lady at work who is writing to the housing board which is “To Whom it May Concern” re her daughter’s situation & recommending her daughter be kept on the housing commission list & has asked me to put my JP stamp on this, now what I would like to know is which stamp do I use as it’s only a general letter and does not warrant a JP’s signature but should I put at the bottom “Signature Witnessed” & my JP Stamp, I am not sure what to do in this situation?

A5 Essentially just “adding your JP stamp” to a letter adds no value and is an inappropriate application of the JP’s judicial and administrative role.

You could witness the signature of the person and then you could place your JP stamp on the letter with the words “signature only witnessed” - but again this adds no value as you have no role to prove the identity of the person is that named in the letter or that the contents are truthful.

You could suggest to the client that it would add value and be more appropriate if their letter were presented as a Statutory Declaration, then your role is more judicial and authoritative. You can suggest to the client that they modify their letter by adding the Statutory Declaration wording to the top and bottom- and this is perfectly legal as long as the Act and Jurat are as per the wording on a normal Statutory Declaration. This way you can then invoke the Oaths Act. Q6 What is the correct way to witness a Divorce Application affidavit?

A6 The final page of the Family Law Divorce Application document (page 7) is the Applicants’ Affidavit and your primary role is to witness the signing of this page. Even so, as with all documents, you should scan the earlier pages to check for corrections, omissions or blank spaces that need to be addressed in the normal manner.

In the first place, establish if the application is being made by just one party or both. This will determine whether the affidavit is to be signed by one person or two. Either way, the preceding six pages must contain full details on both marriage partners. For the application to be valid, the separation period for the parties must be at least 12 months. Once you are satisfied about the correct content of pages 1-6, you may treat page 7 as a standard affidavit.

There are three possible presentation scenarios for a Divorce Application affidavit, as follows: If you are processing the sole applicant, only one side of the affidavit needs to be completed (either husband or wife).

If you are seeing just one party to a joint application, be aware the other party may have already signed their side (and had it witnessed) or this may occur later (with a different witness).

If both parties to a joint application present to see you together, treat each as an individual deponent and witness them separately. For example, one may wish to swear and the other affirm.

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REGIONAL ROUNDUP Caboolture

Lowood

Following the resignation of the inaugural Branch Chairman (Ron Court) and Secretary (John Geary) over the preceding 12 months, the meeting held at Bribie Island on Saturday 18 March resolved to elect replacements to fill the vacant positions. The outcome was the election of the following officers: Chairman: Merv Gilby Vice Chairman: Joan Wicks Secretary: Sara Allard (see profile p.5) Inaugural Branch Treasurer (John Olding) remains in that position.

This photo was taken on the 20/04/17 at our Branch meeting to thank Ron Court who retired from the position of Chairman of the Branch.

Ron was chairman for six (6) years. The branch would also like to thank him for all his hard work in getting the branch running from 3 – 4 people to about 15 at each meeting.

He also had the gift to have the branch run a State Conference which was a great success. The new committee and myself would like to thank Ron and wish him all the best.

John Olding, Branch Treasurer

QJA’s second ever Branch Leadership Forum was held at the Lowood RSL Club on Sunday 23 April. Participating Branches were Ipswich (IPS), Greater Springfield (GS), Lockyer (LKR), Toowoomba (TBA) and Western Suburbs (WS). Several representatives of the QJA Board were also in attendance. Once again, the forum generated some great ideas for the betterment of QJA and the Branch Network.

Beerwah On Saturday 6 May at the Beerwah Hotel, representatives of six (6) neighbouring QJA Branches – Caboolture (CAB), Caloundra (CAL), Hornibrook (HOR), Maroochydore (MAR), Noosa (NSA) and South Pine (SP) - convened with QJA Board members to hold a Branch Leadership Forum (explained in the article on page 10).

Back Row: Kevin Brewer (MAR), Bev Nicholls (HOR), Graeme Moorhouse (QJA), Keith Revell (QJA), John Olding (CAB), Michael Johnson (CAL), Gary Midgley (SP), Gordon Farmer (SP).

Front Row: Merv Gilby (CAB), John Carpendale (QJA), Susan Curtis (MAR), Joan Wicks (CAB), Kini Naughton (NSA), Margaret Lewins (NSA), Robyn Francis (HOR).

Absent from photo: Helene Baker-Daines (CAL) 14

Serving Queensland’s Honorary Justices since 1918

Back Row: Bruce Birtwell (QJA), Paul Howard (GS), Mike Tidbold (QJA), Graeme Moorhouse (QJA), Lynne Cain (TBA). Graham Reuter (LKR), Peter Ellis (WS), Brent Storey (IPS), Garth Stephens (QJA) Centre Row: Paul Humphreys (WS), John Carpendale (QJA), Bernie Kenny (IPS), Deanna McDonald (IPS).

Seated: Marian Vierveyzer (QJA), Wendy Taddio (TBA), Bronwyn McEntee (GS), Gillian Baker (LKR), Kerrie Price (LKR).

Mackay The QJA had a great day at the Mackay Regional Council Volunteer Expo 2017. There were 52 organisations represented. We did get many enquiries from people wanting to become a JP and JPs wanting to join QJA. Many said that they had never heard of QJA. The success of the day can only be measured by how many actually join QJA and how many more enrolments we get for training. Some were also interested in volunteering at the signing centre.

I was joined on the day by Laura, Belinda and Lisa. I am very grateful to them for giving up their Sunday to assist. Our new banner looked fantastic. Thanks Wendy for arranging the purchase of the banner. We did run out of leaflets because of the number of enquiries from people that were interested in becoming JPs. Carmelo Pasquale, Branch Chairman

VOLUME 14 • NUMBER 2 • WINTER 2017

Toowoomba

Preparatory work for the 2017 State Conference in Toowoomba is well advanced. The venue has been booked, sponsors have been secured, accommodation options have been identified, a Master of Ceremonies has been appointed and the business and social programs have been finalised.

This conference is shaping up as one of the best ever - now all we need is for QJA members to commit to travelling to Toowoomba for the first weekend in November for a very special experience.

Logan On Saturday 18 March, the Logan Branch held a Cultural Diversity Forum which attracted a large number of attendees, all committed to improving their knowledge and expertise in managing interactions with clients from different cultural backgrounds (see report on page 9). The following images show some attendees at the forum:

Hornibrook On 10 May, as part of the celebration of Volunteers’ Week, Attorney-General, Hon Yvette D’Ath hosted a function at the Brisbane Magistrates complex to show appreciation for those (including JPs) who volunteer at courthouses throughout the State. As shown in this photo, several Hornibrook Branch members attended this event.

The Conference Registration form and Conference Outline are included as an insert to this Journal or register online here: Conference Bruce Birtwell, Branch Chairman

Gold Coast As highlighted in the article on page 9, the Gold Coast Branch conducted a very successful professional development day combining a Domestic Violence Forum and a Technical Refresher Workshop on 25 February. Here are some images of attendees hard at work on that day: (Back l to r) Michael Sherwin (Registrar, Redcliffe Magistrates Court), JP Reg Fenton.

(Front l to r) JP Elaine Simpson; JP Lisette Dillon; A-G Yvette D’Ath, unidentified JP

Rockhampton

Maryborough Branch Chairman, Peter Weigand, in QJA attire, engaged with his local community when he addressed a recent Citizenship Ceremony at Maryborough’s Brolga Theatre.

This photo shows Rockhampton Branch members, with partners, family and friends, celebrating St Patrick’s Day with lunch at O’Dowd’s Irish Pub. Social Function coordinator Lorraine McConachy (standing) distributing prizes to the winners of her challenging and popular competitions which she has at the social functions enjoyed by Branch members during the year. .Peter Weigand, Mayor Chris Loft and Cr Denis Chapman

Jane Comollatti. Branch Secretary Serving Queensland’s Honorary Justices since 1918

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REGIONAL CONTACT INFORMATION BEAUDESERT CONTACT GROUP Bernice Lippiatt beaudesert@qja.com.au Telephone: 0481 554 805

GLADSTONE BRANCH Fred Golder gladstone@qja.com.au Telephone: 0419 796 177

BOWEN BRANCH Brian Byrne bowen@qja.com.au Telephone: 0409 445 056

GOLD COAST BRANCH Joan Kennedy goldcoast@qja.com.au Telephone: 0477 510 517 GREATER SPRINGFIELD BRANCH Paul Howard greaterspringfield@qja.com.au Telephone: 0473 221 078

BRISBANE NORTH BRANCH John Carpendale brisbanenorth@qja.com.au Telephone: 0419 683 325

GYMPIE BRANCH Tom Bushell gympie@qja.com.au Telephone: 0402 132 679

BRISBANE SOUTH BRANCH Samantha Rush brisbanesouth@qja.com.au Telephone: 0403 860 080

HERVEY BAY BRANCH Loretta Lashmore herveybay@qja.com.au Telephone: 0448 784 854

BUNDABERG BRANCH Dave Read bundaberg@qja.com.au Telephone: 0405 252 135 CABOOLTURE BRANCH Sara Allard caboolture@qja.com.au Telephone: 0439 866 682

HORNIBROOK BRANCH Robyn Francis hornibrook@qja.com.au Telephone: 0439 327 242

CAIRNS SOUTH CONTACT GROUP Ralph Powell cairnssouth@qja.com.au Telephone: 0434 510 333

HOWARD CONTACT GROUP Carrol Bond howard@qja.com.au Telephone: 0411 743 585

CALOUNDRA BRANCH Helene Baker-Daines caloundra@qja.com.au Telephone: 0413 758 600

IPSWICH BRANCH Deanna McDonald ipswich@qja.com.au Telephone: 0408 195 277

CENTRAL HIGHLANDS BRANCH Karen Bray centralhighlands@qja.com.au Telephone: 0438 824 361

LOCKYER BRANCH Kerrie Price lockyer@qja.com.au Telephone: 0401 796 857

FOREST LAKE CONTACT GROUP Reg Connelly forestlake@qja.com.au Telephone: 0403 167 121

LOGAN BRANCH Brooke Batley logan@qja.com.au Telephone: 0411 727 792

LOGANHOLME CONTACT GROUP Pauline Harris loganholme@qja.com.au Telephone: 0428 916 557

ROSEDALE CONTACT GROUP Jonathan Brown rosedale@qja.com.auTelephone: 0408 068 169

MACKAY BRANCH Maria Valena mackay@qja.com.au Telephone: 0422 636 374

ROSEWOOD CONTACT GROUP Alan Broughton rosewood@qja.com.au Telephone: 0468 802 689

MAREEBA BRANCH Ann Vains mareeba@qja.com.au Telephone: 0419 719 616

SOUTH PINE BRANCH Michelle Goswell southpine@qja.com.au Telephone: 0438 084 889

MAROOCHYDORE BRANCH Kevin Brewer maroochydore@qja.com.au Telephone: 0417 780 2388

SOUTH BURNETT BRANCH Ruth Rimes southburnett@qja.com.au Telephone: 0457 681 159

MARYBOROUGH BRANCH Andrew Baker maryborough@qja.com.au Telephone: 0422 730 890

TIN CAN BAY CONTACT GROUP Rod Ehrke tincanbay@qja.com.au Telephone: 0448 943 336

MT ISA CONTACT GROUP Duncan Cunningham mtisa@qja.com.au Telephone: 0439 746 096

TOOWOOMBA BRANCH Gary Fagg toowoomba@qja.com.au Telephone: 0409 347 591

NOOSA BRANCH Margaret Lewins noosa@qja.com.au Telephone: (07) 5471 0617

TOWNSVILLE BRANCH Anne Barker townsville@qja.com.au Telephone: 0447 504 771

REDLAND CITY BRANCH Ray Burrows redlandcity@qja.com.au Telephone: 0409 499 016

WESTERN SUBURBS BRANCH Paul Humphreys westernsubs@qja.com.au Telephone: 0409 877 613

ROCKHAMPTON BRANCH Jane Comollatti rockhampton@qja.com.au Telephone: 0422 596 387

WYNNUM MANLY BRANCH Michael Dutton wynnummanly@qja.com.au Telephone:0468 331 960

Branches conduct regular meetings (at least five per year), conduct training, operate signing facilities, have defined revenue streams and a formalised structure. Contact groups meet on an “as required basis” and generally exist to operate signing facilities and to deal with other local issues. For details of what is happening in your local area, including professional development opportunities, please feel free to phone any of the numbers above and your local contact will be happy to assist.

INTERSTATE CONTACT INFORMATION NSW

Southern Riverina Elizabeth Adam south.riverina@qja.com.au 0427 617 589 Lismore Paul Beckey lismore@qja.com.au 0428 560 467

Sydney (Western Subs) Marie McCabe sydney.3@qja.com.au 0434 992 107

Adelaide Hills Fred Braun adelaide.hls@qja.com.au (08) 8389 9462

Hobart Barrie Bell hobart@qja.com.au 0419 395 796

Wollongong Peter Pioro wollongong@qja.com.au 0419 638 121

Victor Harbor Timothy Barclay victor.harbor@qja.com.au 0403 134 290

Launceston Vanda Stevenson launceston@qja.com.au 0417 707 330

TAS

VIC

Devonport Dennis Wheelton devonport@qja.com.au 0418 334 431

Melbourne (Langwarrin) Robert Bolch melbourne.1@qja.com.au 0412 155 634

NT

Jabiru Karen Beare nt@qja.com.au 0417 891 226

Sydney (Inner West) Jim Elmore sydney.1@qja.com.au 0408 870 721

SA

Sydney (North West) Sharon Atkins sydney.2@qja.com.au 0417 479 412

Adelaide Noel J. Lindsay adelaide@qja.com.au 0407 507 773

Deloraine Annette Powell deloraine@qja.com.au 0427 158 648

Melbourne (Glen Waverley) Simon Bullimore melbourne.2@qja.com.au 0419 756 780

Bendigo Richard Lancaster bendigo@qja.com.au 0407 345 472

INTERNATIONAL CONTACT INFORMATION Hong Kong Luca Ferrerio hong.kong@qja.com.au 16

New Zealand Brandan Hooper new.zealand@qja.com.au

Serving Queensland’s Honorary Justices since 1918

UK (London) Angela Yin london@qja.com.au

UK (Norfolk) Derek Hill uk@qja.com.au

USA (Texas) Tanya Conole usa@qja.com.au

NOTICE OF ANNUAL GENERAL MEETING The annual General Meeting of the Queensland Justices Association will be held at: City Golf Club, 254 South Street, Toowoomba on Saturday 4th NOVEMBER 2017 commencing at 4:00pm The business to be transacted at the meeting is as follows:

1.

Members present, proxies received and apologies:

2.

Minutes of the 2016 annual General Meeting and business arising from the minutes:

3.

President’s Report 2016-17

4.

Directors’ Report 2016-17

5.

Financial Statements 2016-17

6.

Election of Board for 2017-2019:

Motion 1: That the minutes of the 2016 annual General Meeting of the Queensland Justices Association, held on Saturday 29th October, 2016 at the Rockhampton Leagues Club, George and Cambridge Street, ROCKHAMPTON, be confirmed as a correct record.

Motion 2: That the Presidents Report be received.

Motion 3: That the Directors Report be received.

Motion 4: That the Audited Financial Statements for the year ended 30 June 2017, as set out in the Annual Report, be adopted.

In accordance with rule 54 of the Constitution, the business of the Company will be conducted by the Board which will be constituted as follows:   

President; Vice President Eight (8) Board Members

Following the Call for Nominations (conducted in accordance with Rule 54 of the Constitution), for all positions on the Board nominations were received and electronic ballots or paper ballot distributed to all eligible Members.

Declaration of the result of the ballot for the Board of Directors positions by the Returning Officer.

7.

Close

As required by section 250S of the Corporations Act 2001, the chair of the AGM must allow a reasonable opportunity for the members to ask questions about or make comments on the management of the company.

Motions cannot be raised from the floor, any Member motions must be submitted to the Registrar in writing before 1st August 2017 along with detailed submissions and explanations.

As per Rule 42 of the QJA Constitution members who cannot attend the meeting have the right to vote by proxy on all motions except appointment of directors to the board (directors are elected by ballot only). Valid proxies must be completed on the prescribed Proxy form distributed in the Journal, available on the QJA website and from State Office upon request. As per Rule 48 of the Constitution, proxies must be delivered to QJA State Office not less than 48 hours prior to the meeting i.e. by 4.30pm, Thursday 2th November, 2017.

NOTE: All reports have been published in the QJA Journal and on the QJA Website. Copies of reports are also available in hard copy by contacting the State office.

Queensland Justices Association PROXY FORM

ANNUAL GENERAL MEETING 4th November 2017

I (please print) _________________________________________________________________________________________________ Of (Address) _________________________________________________________________________________________________________ QJA Member Number ______________________being a financial member of the Queensland Justices Association, hereby appoint:

1

The Chairman of the Meeting (please tick)

☐

OR

Print here the name of the person you appoint as your proxy _______________________________________________ NOTE; A proxy must be a financial member of the QJA.

The person so named (or if no person is named, the Chairman of the Meeting) is appointed as my proxy to attend and vote on my behalf at the 2017 annual General Meeting of the Queensland Justices Association and at any adjournment thereof.

2

If you wish to direct your proxy how to vote please complete the following: Motion 1: That the minutes of the 2016 annual General Meeting of the Queensland Justices Association, held on Saturday 29th October, 2016 at the Rockhampton Leagues Club, George and Cambridge Street, ROCKHAMPTON, be confirmed as a correct record..

For:☐

Against:☐

Abstain:☐

For:☐

Against:☐

Abstain:☐

For:☐

Against:☐

Abstain:☐

For:☐

Against:☐

Abstain:☐

Motion 2: That the Presidents Report be received.

Motion 3: That the Directors Report be received.

Motion 4: That the Audited Financial Statements for the year ended 30 June 2017, as set out in the Annual Report, be adopted.

*If you mark the abstain box you are directing your proxy not to vote on your behalf on a show of hands or on a poll in relation to that resolution and your vote will not be counted in calculating the required majority on a poll. For each motion only mark one box. Motions that include more than one selection will be invalid and not counted. If you do not mark any of the boxes, your proxy may vote as he or she chooses in relation to that motion.

3

SIGNATURE OF MEMBER – THIS SECTION MUST BE COMPLETED

QJA Member

4

LODGEMENT OF PROXY By hand to: 751 Stanley Street, Woolloongabba, 4102 By mail to - QJA, PO Box 8419, Woolloongabba 4102 By fax to - 07 3392 2955 Or scan and email to – admin@qja.com.au

To be effective this Proxy Form must be lodged BY NO LATER THAN 4.30pm on THURSDAY 2nd NOVEMBER, 2017.

To:

The Returning Officer PO Box 3926 SOUTH BRISBANE QLD 4101

Or email to: retofficer@hallpayne.com.au

2017-2018 QJA BOARD NOMINATION FORM

Candidate I,

1

_______________________________ of Full Name

____________________________________________ Address

having been for the 24 months immediately preceding the date of this nomination, a financial member of the Queensland Justices Association (QJA) and am appropriately privileged in accordance with Rule 24 of the Constitution of the QJA, and not being: a) b) c) d)

an undischarged bankrupt; convicted of an indictable offence or sentenced to imprisonment: a member, employee, director or agent of any other entity, body or association, incorporated or not incorporated, that operates in competition with the QJA; of unsound mind or liable to be dealt with in any way under the law relating to mental health,

nominate to be elected to the office of Queensland Justices Association.

2

_______________________________ on the Board of the

Signed: ___________________________

Date: _______________________

QJA Member Number: _____________ (the “Candidate”)

Nominator I,

3_______________________________

Full Name

of

______________________________________________ Address

nominate the Candidate for election to the Board of the Queensland Justices Association.

I confirm that I have been for the 24 months immediately preceding the date of this nomination, a financial member of the Queensland Justices Association (QJA) and am appropriately privileged in accordance with Rule 24 of the Constitution of the QJA.

Signed: __________________________

Date: _______________________

QJA Member Number: _____________ (the “Nominator”)

Ensure you read the Notes overleaf:

Nominations must be lodged with the Returning Officer no later than 5pm on Friday 5th August 2017

NOTES RELATING TO THE NOMINATION FORM: 1)

The term of office for members of the Board, is 2 years, provided that the President may only hold the office of President for 2 consecutive terms. (rule 54 b) A Member is not eligible for nomination as President unless they have been a member of the Board for at least 12 months (rule 54 k) Only current members of the Board may nominate a Member, privileged in accordance with this constitution, for the office of President. (rule 54 i)

2)

Offices that can be nominated for are President, Vice President, and Board Member. (rule 54 f) Any ordinary member, life subscription member, life member, or corporate representative member appropriately privileged in accordance with rule 24, may nominate another ordinary, life subscription, life, or corporate representative member to stand for election as an Officer (rule 54 f i)

3)

A separate nomination form must be submitted for each office nominated for.

NOTES RELATING TO THE RETURNING OFFICER: 

The Returning Officer will, in relation to any uncontested positions, declare the successful candidates elected. (rule 54 l) i.

If, following the close of nominations there are insufficient members nominated to fill an office the subject of the election, then nominations will be reopened by the Returning Officer for a further period of 5 days.

ii.

If, following the close of nominations there is no member nominating for an office for which an election is being conducted then the vacancy will be filled, in accordance with rule 57, provided that the Member appointed will only hold office for that part of the term, applicable to the office concerned, that expires at the Annual General Meeting held in the next election year.

iii.

The Returning Officer will (rule 54 o), where there is any contest for Offices conduct a secret ballot in the following manner: i.

ii. iii.

iv.

v. vi. vii. viii. ix.

secure; A. a locked postal facility, and/or B. a web based voting platform, for the conduct of the ballot, provided that nothing prevents the Returning Officer from conducting the ballot by either means provided by this part or by a combination of postal and ballots web based ballots; within 2 days of the close of nominations prepare ballot papers for each contested office, listing the candidates for election in alphabetical order; prepare voting instructions for Members entitled to vote that provide for the following: A. the method of voting; B. the marking of the ballot paper; and C. the return of the ballot paper and information as to candidates; ensure that Members who are entitled to vote are instructed that completed ballot papers must not disclose the identity of the Member voting and that any ballot paper so marked as to disclose the identity of the Member voting will be discarded and will not be counted in the ballot; do all such things as are necessary to ensure the secrecy of the ballot; count the ballot in the presence of scrutineers (if any) appointed by the candidates for election; determine the ballot on a “first past the post� basis; declare the successful candidates elected and report to the chairperson of the Annual General Meeting of the results of the ballot, and the chairperson will declare the candidates elected at the Annual General Meeting, and; the Returning Officer will keep Candidates informed as to the progress, and result, of the election.

QJA 2017 State Conference Toowoomba City Golf Club, 254 South St, Toowoomba 4th November 2017 Register online at www.qja.com.au or complete this form and return it to QJA Name: QJA Member No: Address: Email: Contact Phone: Any dietary or physical requirements

PARTICIPANT REGISTRATION DETAILS Attendee 1 Attendee 2

Event Options

Item State Conference 4th November Member State Conference 4th November Non Member Golf afternoon Friday 3rd November

Cost $45.00 $50.00 Pay on day Pay on night $25.00

Qty

$ -------

Meet and Greet Friday 3rd November ------Meet, Eat and Greet in Albatross Room Scenic Tour for Partners Not Attending Conference (Does Not Include Refreshments or Lunch) Saturday the 4th of November Conference Dinner 4th November Member $40.00 Conference Dinner Member’s Partner $30.00 Conference Dinner 4th November Non Member $50.00 Total $ Payment Information (please tick payment method) Cheque I have enclosed cheque Credit Card Cardholders name Card no …….…./…….…./…….…./…….….

Expiry ………../…………

CCV ……….

Direct Deposit BSB 064-184 Please include your member A/C 10889197 number as reference Qld Justices Association Do you have a question for consideration? Please email toowoomba@qja.com.au Return Completed Form to: Queensland Justices Association PO Box 8419, Woolloongabba, Qld 4102 Email: admin@qja.com.au Fax (07) 33922955

Conference outline overleaf

QJA STATE CONFERENCE 2017

This year’s State Conference is to be held on the 4th November at the City Golf Club, Toowoomba. It is being jointly organised by the Toowoomba and Lockyer Branches of QJA. The theme of the Conference is ‘Justice in Diversity on the Range’. This is to highlight the significant diversity of cultures, languages and religions that exist especially within the Toowoomba and Lockyer regions but more widely across the State, and the opportunities as honorary justices we have to serve this diverse population.

The organising committee has been privileged to have secured State and Local Government sponsorship and has also attracted the interest and support of local businesses.

QJA Patron, the Chief Justice of Queensland, the Honourable Catherine E Holmes and other significant speakers will help to give energy and vision and challenge to the attending delegates. The conference program looks to engage and inform us for living in our diverse society.

Plans are well in hand for those who may be spending extra time in Toowoomba with organised tours, as well as making use of the Golf course facilities. (This is a wish from our Registrar to have a pre-conference game on the Friday afternoon).

The Conference dinner will feature the awarding of the QJA Awards for: Member, Branch and Community Activity which were well received last year. Members are encouraged to check the QJA website for the award guidelines. This year the dinner speaker will be Acting Detective Superintendent Paul Hart who will be the Queensland Police Service Regional Crime Coordinator for the Southern Region, and will be talking about the changes in policing within the diversity in cultures in our communities.

The conference registration form is on the reverse side of this insert or you can register online at the QJA website (www.qja.com.au). Even more information will be published in the next edition of the Journal.

All QJA members are encouraged to give consideration to attending this year’s penultimate conference to our QJA Centennial in 2018.

Toowoomba now also boasts an airport that directly services Cairns, Townsville, Brisbane, Sydney and Melbourne. Many motels will be offering discounts on accommodation for conference delegates.

We hope to see you there as we share ‘justice in diversity’.

Thank you to the following conference sponsors: