Property Management
Property Management
Oil Nut Bay offers Property Management to support you in maintaining the quality of your villa and grounds at the highest level, while ensuring that you receive value and excellence from all service providers. Our management team works with you to create a customized plan combining your detailed specifications and needs with Oil Nut Bay’s knowledge and experience in maintaining properties with an environmentally sustainable approach in a Caribbean setting.
Specific service fees vary depending on the size and scope of your property and are passed directly to you, without any mark-ups. A flat monthly management fee based on the square footage of your villa includes the oversight and management of all services required to keep your villa and property assets in pristine condition. Properties made available for rent receive discounts on the monthly management fee.
QUALITY & VALUE
Property services are provided by trained Oil Nut Bay specialists as well as preferred local subcontractors, who are fully vetted to ensure they deliver the highest quality at the best possible value. Our overall volume of business allows us to hire the most qualified professionals, even in the increasingly competitive environment of the North Sound, and negotiate volume discounts that are passed on to you. Additionally, preferred subcontractors may receive a variety of benefits including dockage, storage, staging areas, machinery, transportation and more. This makes them uniquely positioned to provide you with more competitive pricing.
LOGISTICS
Oil Nut Bay efficiently navigates the complex logistics of a location accessible only by water or air. We not only manage acquiring supplies to maintain your villa, but also stock supplies onproperty at our cost. These parts and materials are utilized both by our Property Management team and preferred sub-contractors for preventative and reactive upkeep. In addition, Oil Nut Bay has invested heavily in creating back-of-house service and storage areas to support the management of your property.
PROFESSIONAL TEAM
The Oil Nut Bay management team consists of qualified professionals that have relocated from around the world to support the long-term maintenance of your property. You will have a dedicated Villa Manager to provide regular communication and on-the-ground representation to handle your villa needs. Even when away from your home, you can trust that your property is properly maintained and managed.
Dedicated Property Management Services
Development of a Planned Preventative Maintenance (PPM) schedule that is fullycustomized for your property and includes the following services: maintenance, pools, landscaping, air conditioning and refrigeration, pest control, housekeeping, garbage, and vehicle maintenance.
Scheduling, onsite management and quality assurance for all property services.
Key and villa access management.
Single point of contact and routine communication about your villa maintenance needs in order to maintain and increase the building lifecycle.
Villa walk-throughs every 48-72 hours to safeguard against any unforeseen maintenance concerns and ensure proper villa upkeep, including regulating energy efficiencies.
Billing and invoice management with a single, consolidated monthly statement.
Efficient management of reactive and emergency maintenance and repairs with all works being communicated in a timely manner.
Management of special villa projects up to $5,000 in value. Additional fees may apply for management of renovation projects.
MAINTENANCE
A Planned Preventative Maintenance (PPM) schedule and budget will be proposed to keep the property in pristine condition. PPMs are villa specific to ensure detailed maintenance coverage of your unique home. Reactive and emergency maintenance work will be billed on an hourly basis.
LANDSCAPE MAINTENANCE
Two visits per month including cleaning, pruning, weeding and removal of landscape waste.
Mowing of lawns, where necessary. Regular spraying of insecticides. Irrigation checks and maintenance.
HOUSEKEEPING
Regular weekly interior and exterior cleaning is recommended to preserve the pristine condition of your villa. If you are in the Rental Management Program, the owner is responsible for keeping the villa ready for rental through regular unoccupied and pre-arrival cleaning. The Rental Management Company is responsible for occupied and departure cleaning. Villa owner to provide direction regarding cleaning needs while in residency.
AIR CONDITIONING & REFRIGERATION
Quarterly service visits.
A/C equipment cleaning, outdoor unit coil coating and servicing of all motors and electrical connections.
Service refrigeration charge, pressure, filters, fan belts and seals.
Outdoor coil corrosion guard, and indoor coil cleaners and protectant included.
PEST CONTROL
Once a month inspection
Rodent bait and trap services.
Termite inspection and treatment.
Perimeter insect control.
Specific mosquito treatment is priced separately.
POOLS
Twice weekly cleaning and testing service. Cleaning includes vacuuming, brushing and skimming to eliminate foreign materials. Testing service includes testing PH, sanitizer, softener, salinity and adjusting for optimal balance.
Weekly Pump Room inspection. Chemicals, cleaning and testing equipment included.
VEHICLE MAINTENANCE
A recommended maintenance schedule will be presented according to the cart specifications.
Cart washing and fueling.
AUDIO/VISUAL & INTERNET
IT support System updates
GARBAGE, RECYCLING & COMPOST
Garbage, recycling and compost will be removed upon request or according to an agreed upon schedule.
Includes collection, removal of garbage from site, clean-out of bin and return of clean bin to villa.Bulky items not contained within bins subject to additional fees.
Compost service includes collection, clean-out of bin and return of clean bin.
STORM PREPARATION
Storm Preparation and cleanup is charged per hour and tasks are completed based on owner specification.
Storm Preparation services will be provided and charged with or without owner approval in the event of a last minute storm to protect the villa.
ADDITIONAL SERVICES
Storage and delivery services
Provisioning
Government services
Transportation services
