“Soaring to Greater Heights of Service and Sisterhood”

INITIATIVE 1: STRENGTHEN OUR SISTERHOOD THE SIGNATURE PROGRAM

This initiative will focus on our Sisters via the following:

· AKA Soror Squads

· AKA Pals

· Random Acts of Sisterliness

· “We Are One” AKA Service Day

· Leadership Development

INITIATIVE 2: EMPOWER OUR FAMILIES

This initiative will promote families by focusing on:

· Childhood Hunger Initiative Power Pack (CHIPP™)

· Youth Leadership Institute (YLI)

· Mental Health Awareness

· Our Seniors

INITIATIVE 3: BUILD OUR ECONOMIC WEALTH

This initiative will continue to focus on key strategies that build on personal and community economic wealth:

· For Members Only™ Credit Union

· Financial Wellness & Planned Giving

· Sister Circles

· Supporting Women Entrepreneurs

· Black Dollar Days

INITIATIVE 4: ENHANCE OUR ENVIRONMENT

This initiative will promote the adoption of more sustainable and responsible practices.

· Tree Planting

· Community and Home Gardens

· Waste Reduction

· Shredding and Electronics Recycling Day

INITIATIVE 5: ADVOCATE FOR SOCIAL JUSTICE

Alpha Kappa Alpha Sorority, Incorporated® will continue to stand in the gap by equipping our community with the tools, knowledge, and support to actively engage in Social Justice via

· Voter Education, Registration, and Mobilization

· Public Policy Forums

· Candidate Forums

· Public Servant’s Guides

INITIATIVE 6: UPLIFT OUR LOCAL COMMUNITY

Alpha Kappa Alpha Sorority® will celebrate excellence, promote a focus on service, stimulate effective culture and showcase best practices through implementing the following recognition programs.

· Celebrating Local Community Impact

· Chapter Collaborations Recognition Program

2023 Psi Pi Omega Program Calendar

JAN 16 WE ARE ONE MLK DAY

FEB BLACK DOLLAR DAYS

FEB 3 PINK GOES RED

FEB 4 GALENTINES GAME NIGHT

MAR 3 STRIKE SQUAD BOWLING

MAR 13 CHIPP

STRENGTHENING SISTERHOOD

ECONOMIC WEALTH

STRENGTHENING SISTERHOOD

STRENGTHENING SISTERHOOD

EMPOWER OUR FAMILIES

MAR 25 SARC/SENIOR CARE 70TH SARC SENIOR CARE CARE PACKAGES

APR FINANCIAL WELLNESS/PLANNED GIVING

APR YOUTH LEADERSHIP INSTITUTE

APR 22

EARTH DAY - WASTE REDUCTION, RECYCLING

ECONOMIC WEALTH

EMPOWER OUR FAMILIES

ENHANCE OUR ENVIRONMENT

APR 22

APR

ARBOR DAY - TREE PLANTING

SARC CHAPTER DINNER

MAY YOUTH LEADERSHIP INSTITUTE

MAY MENTAL HEALTH AWARENESS

JUNE YOUTH LEADERSHIP INSTITUTE

JUNE 3 PPO FAMILY PICNIC

JUNE BLACK DOLLAR DAYS

ENHANCE OUR ENVIRONMENT

STRENGTHENING SISTERHOOD

EMPOWER OUR FAMILIES

EMPOWER OUR FAMILIES

EMPOWER OUR FAMILIES

STRENGTHENING SISTERHOOD

ECONOMIC WEALTH

SEP COMMUNITY AND HOME GARDENS ENHANCE OUR ENVIRONMENT

SEP BLACK DOLLAR DAYS ECONOMIC WEALTH

OCT VOTER REGISTRATION, EDUCATION, MOBILIZATION ADVOCATE FOR SOCIAL JUSTICE

NOV SUPPORT OUR SENIORS EMPOWER OUR FAMILIES

DEC BLACK DOLLAR DAYS ECONOMIC WEALTH

DEC CHIPP EMPOWER OUR FAMILIES

2 0 2 3 P s i P i O m e g a P r o g r a m S i g n U p

Standing/Ad Hoc Committee Monthly Report

Committee: Hospitality Committee

Date: April 12, 2023

Members Present: Arica Carter, Carol Washington, Tia Anderson-Brown, Keianna Simon, Jailyn Brown, Pamela Joseph, Turquoise Jolly, Rona LeBlanc-Rivera

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task): To support the office of Hodegos.

UPDATES:

• May chapter meeting location:

Tutto Fresco Italian Grille 9501 Reserve Blvd

Port Saint Lucie, FL 34986

Lunch will be available May theme: (none)

• The committee discussed the Policies & Procedures regarding courtesies.

• May Birthdays (please return sashes to Hospitality)

5/9 – Soror Pamela C

Song:

Happy Happy Birthday on your special day

Happy Happy Birthday we are here to say

Happy Happy Birthday may all your dreams come true

Happy Happy Birthday from PPO to you Woo!!!

• AKAversaries

5/15 – Soror Pam J

• Congratulations!

-Soror Alexis is expecting a baby

-Soror Devora has a new job

• Prayer requests

OUTCOMES AND CONCLUSIONS:

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION: Action Required

Motion(s):

Chairman Signature: Rona LeBlanc-Rivera

Program Co mmittee Monthly Report

Committee: Member At Large

Members Present: Arnater Dowers

GOAL:

Date: 04/30/202 3

To provide assistance to all members to help accomplish the chapter’s overall goals.

MISSION:

To provide problem-solving and alternative measures, that support retention, and increase motivation and commitment for the betterment of quality programming

MEETING S:

1. Confidential

2. Scheduled via text @ 772 -475 -7057 ; amdowers@yahoo.com

MONTHLY NOTE:

Motion(s): N/A

Chairman Signature: Arnater Dowers

Com

Standing/Ad Hoc Committee Monthly Report

mittee: Nominating Committee Date: Apr. 13, 2023

Members Present: Yatcha Barnes, Mahogany Campbell, Rona LeBlanc-Rivera

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

The committee evaluates the qualifications of candidates and oversees the elected slate.

MEETING RECAP:

• The committee started discussions on simplifying the form for Soror of the Year nominations

• The committee discussed the upcoming Nov officer elections. 9 officer roles, plus the Nominating Committee, will be open for nominations later this year.

• Sorors are reminded that no officer may remain more than four consecutive years (2 terms) in the same office.

Per our Bylaws, Article IV, Section 2 Term of Office: a.) On odd years the offices of Basileus, Anti-Basileus, Grammateus, Pecunious Grammateus, Tamiouchos, Chaplain, Ivy Leaf Reporter, Philacter and Member-at-Large shall be filled for a two-year term. On odd years a nominating committee of five (5) members shall be elected for a two-year term.

The qualifications and duties of officers, as listed in our Bylaws, are attached for reference.

OUTCOMES AND CONCLUSIONS:.

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION:

Chairman Signature: Rona LeBlanc-Rivera i) Basileus -A candidate for the office of Basileus must have been an active member of the chapter for two (2) consecutive years prior to election, and must have met the following: Attended One 1) Boule or one (1) Leadership Conference over the past five (5) years; must have attended one (1) Regional Conference, or Cluster Conference within a twelve month period prior to an election; and have 70% attendance and participation in chapter programs. ii) Anti-Basileus - A candidate for the office of Anti Basileus must have been an active member of the chapter for one (1) year prior to election, and must have met the following: Attended one 1) Boule or one (1) Leadership Conference over the past five (5) years; and must have attended one (1) Regional Conference, or Cluster Conference within a twelve month period prior to an election; and have 70% attendance and participation in chapter programs. iii) A Soror to be a candidate for any other office must have been a financial member of the chapter for one year prior to election, must have attended one Leadership Training Workshop, must have attended one of the last three (3) Boules or Regional Conferences, and attended a majority of meetings and participated in chapter activities

From Bylaws, Article IV, Section 3d, Eligibility: To be eligible for office, a Soror must be an active, participating member with this Chapter as defined in ARTICLE Ill under membership. She shall have met financial obligations by October 1 of an election year.

From Bylaws, Article IV, Section 1: The Duties of the Officers are: a.) Basileus - It shall be the duty of the Basileus to preside as Chief Executive at all meetings of the Chapter She shall perform all duties pertaining to her office corresponding to those outlined in the Constitution and Bylaws of Alpha Kappa Alpha Sorority, Incorporated®. i) She shall prepare the structure and direction needed for meetings. ii) She shall serve as Chairman of the Executive Board Committee. iii) She has the authority to delegate to others, appoint committee chairmen and review all financial records of the Chapter. iv) She shall be the official representative of the Chapter. v) She is the link to the Regional Director and the corporate office vi) She is an ex-officio member of all committees except the Nominating Committee. vii) She shall be bonded. viii) She shall be an authorized signer on the bank accounts (two signatures required). b.) Anti-Basileus - It shall be the duty of the Anti-Basileus to preside in the absence of the Basileus and serve as Chairman of the Program Committee. i) She represents the Chapter in the Basileus' stead upon request of the Basileus and/or general body at meetings, conferences, and other social and civic affairs. ii) She is an ex-officio member of all committees except the Nominating Committee iii) She is the official representative of the Chapter at the Leadership Conference. iv) She is responsible for the implementation of the Chapter International and local Programs. v) She shall be bonded. vi) She shall be an authorized signer on the bank accounts (two signatures required). c.) Grammateus - It shall be the duty of the Grammateus to serve as the recording secretary of the Chapter. i) She shall keep an accurate account of the Chapter proceedings. ii) She shall maintain a file of all Chapter official documents, including minutes; committee reports, Executive Board and called meetings. These documents shall be maintained as permanent records, subject to audit. iii) She shall maintain an alphabetical list of the active members. iv) She shall serve on the Bylaws Committee. v) She shall assist the Basileus in agenda preparation. vi) She shall preside in the absence of the Basileus and Anti-Basileus e.) Tamiouchos - It shall be the duty of the Tamiouchos to receive all monies from the Pecunious Grammateus and deposit in the Chapter bank account. All monies shall be banked in accounts in the name of Alpha Kappa Alpha Sorority, Incorporated®, Psi Pi Omega Chapter and all bills paid thereof. i) She must have some basic knowledge of bookkeeping or accounting and other financial skills. ii) She shall keep a current record of all disbursements and balances. iii) She shall prepare and distribute detailed monthly written reports regarding financial matters of the Chapter to the body. iv) She shall prepare and distribute to the Chapter members a written financial report in December. v) She shall respond in a timely manner to any request(s) from the Audit Committee for the Chapter financial books and records for the purposes related to the semi-annual and annual audits. Upon receipt of the completed internal audit, she shall respond within thirty (30) days to the Executive Board Committee. vi) She shall serve as Chairman of the Budget and Finance Committee. vii) She shall repay all financial requests submitted for repayment with the proper documentation no later than thirty (30) days of the request on/or before the next Executive Board Committee Meeting. viii) She shall deposit intact all funds received from the Pecunious Grammateus in the Chapter bank account. The deposit should be made within 5 - 7 business days of receipt of funds from the Pecunious Grammateus. ix) She shall be bonded. x) She shall pay vouchers for reimbursement that must be submitted within ninety (90) days after the event otherwise the vouchers may not be paid. Such approval will be granted by the Basileus. xi) She shall maintain a file of all financial documents, including original bank statements, receipts, vouchers, chapter financial reports. These documents shall be maintained as permanent records, subject to audit. xii) She shall be an authorized signer on the bank accounts (two signatures required). xiii) She shall receive financial certification at the Regional or Boule Conferences during the first year of her administration. g.) Pecunious Grammateus - It shall be the duty of the Pecunious Grammateus to receive and record all monies for the Chapter. i) She shall give receipts for all income and maintain duplicates of all receipts in a receipt book. ii) She shall submit all funds received to the Tamiouchos along with a signed statement indicating the source of income. iii) She shall maintain the Cash Receipts Journal for the Chapter, recording all income received by source, as shown in the receipt book. iv) She shall maintain a current alphabetical list of financial members. v) She shall maintain a current record of funds submitted to the Tamiouchos. vi) She shall keep a record of all payments made by each Soror and bring the record to Chapter meetings. vii) She shall serve on the Budget and Finance Committee. k ) Chaplain - It shall be the duty of the Chaplain to recite or lead the meditation and inspirational expressions for the Chapter at each meeting and or special program. i) She shall provide the invocation and benediction at public meetings and programs, upon request. ii) She shall assist in promoting a sisterly atmosphere in the Chapter. iii) She shall assist in the Ivy Beyond the Wall Ceremony i) She shall maintain a file of all articles submitted to the Ivy Leaf and to the local media ii) She shall arrange for coverage of all major Chapter activities iii) She shall arrange for photographs of major Chapter activities, following the guidelines for submissions to the Ivy Leaf and standard practices of local newspapers iv) She shall serve as Chairman of the Publicity Committee. v) She shall maintain a file of all media contacts o.) Philacter - It shall be the duty of the Philacter to serve as the Doorkeeper/Sergeant at Arms for the Chapter. i) She shall guard the doors and announce all alarms. ii) She shall check credentials or eligibility of Sorors arriving late iii) She shall deny entrance to unauthorized persons iv) She shall assist in maintaining order, upon request of the Basileus v) She shall collect fees of Sorors arriving late to chapter meetings p.) Member-at-Large - It shall be the duty of the Member-at-Large to serve as the liaison of the Chapter. i) She serves as liaison between the members and officers of the chapter. ii) She devises plans to foster wholesome relationships among chapter members in a confidential and non-threatening manner

I.) Ivy Leaf Reporter - It shall be the duty of the Ivy Leaf Reporter to send news of the Chapter activities and notable achievements of members to the Ivy Leaf and other appropriate media for publication.

From Bylaws, Article IV, Section 3: a.) The Nominating Committee is an elected committee that evaluates the qualifications of officer and delegate candidates and oversees the elected slate. The Committee shall consist of no more than five (5) members who shall be elected the odd election year. The Nominating Committee Chairman is the Soror receiving the highest number of votes.

The Nominating Committee shall: i) Receive names and qualifications from Sorors seeking office. ii) Distributes a criteria sheet to the chapter and oversees the nominations and voting for Soror of the Year iii) Submit the slate of officers to the membership in October of an election year, for each office based on the qualifications specified in the Chapter Bylaws iv) Prepare the ballots for all elections. v) Make recommendations to fill vacant offices as needed during the year vi) Present the slate of officers, as well as nominations from the floor, to the membership in October, to be voted on with a secret ballot in November and installed in December. vii) Establish a check list, subject to the approval of the Executive Board, to ensure that nominating rules are strictly followed. viii) Provide a forum for Sorors deemed ineligible candidates for offices to respond to the committee