Protocol Pearls

Attire

Business attire (not business casual) is required unless noted otherwise.

Conservative, ritual white for Ivy Beyond the Wall Ceremony

The badge is worn over the heart on the outer garment of clothing nearest the body The badge is not worn with formal attire, slacks/pant suits, sports attire or shorts. When in doubt, do not wear the Alpha Kappa Alpha Badge

Credentials

Conference badges must be worn for all meetings and events Note: Remove conference badges for photographs Delegates must wear appropriate identification and arrive early for delegate seating. Conference badges are required for entry into plenary sessions.

Reserved Seating

Special seating will be available for Former Directorate Members, Executive Directors, Diamond and Golden, physically-challenged sorors, musicians, Very Special Guests (VSGs). Seating will be available for all sorors on a first come, first served basis Holding seats at any function is unacceptable

Comm/Tech/Social Media

Silence all electronic devices

Refrain from using recording devices, audio devices or cameras at any business/plenary session, workshop, class, forum, chapter meeting, committee meeting or any closed Alpha Kappa Alpha event

The only exception to photographs will be international/regional awards presented during plenary sessions, public meetings, and/or luncheons.

Use discretion when posting on social media. Public forums should not be used to discuss private information that is intended for active members of Alpha

Kappa Alpha

General

Refrain from walking during introductions of dais guests, program participants, the meditation, or the Supreme Basileus or Regional Director address. Stand when Former Supreme Basilei and the Supreme Basileus enter the room and when they are introduced Stand for the Regional Director at any event in her region

Regional Conference (not 'regionals") is held.

The correct address for the presiding officer is "Madam Supreme Basileus," "Madam Regional Director" or "Madam Basileus "

Standing/Ad Hoc Committee

Committee: Audit Committee

Monthly Report

Date: 3/22/2023

Members Present: Sorors – Mahogany, Carol, Liz, Adia, Devora, Carla

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

To provide the chapter with an assessment of financial statements and documents as outlined by financial and operational procedures.

MEETING RECAP:

Meeting took place on 3/20 at 6:30 PM – in person:

Committee completed the following:

• Review of electronic documents uploaded in Microsoft Office by financial officers

• Review of the revised fiscal fitness guide for understanding of electronic policies

• Plan for completing the 202 2 Audit: o Committee will create a new audit checklist (Random 6 months selected) - COMPLETE o Audit assignments will be provided to committee members - COMPLETE o Quality audit will be conducted by audit chairman – PENDING o Audit findings will be provided to financial officers for response in 7 days – PENDING o Update: Final findings will be provided to executive boar d 5/3, followed by the chapter 5/13

OUTCOMES AND CONCLUSIONS:

• Some documents uploaded need to be corrected b y financial officers. Information was communicated to the officers to ensure the audit can be conducted quickly and without reporting false errors due to not being able to locate information

• Financial officers will correct the filing and the next meeting will be held on 3/27 @7:00 PM virtually

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION:

• Audit committee will establish its own electron filing requirement in 2023 for in Microsoft office to make the audit process more seamless

• Audit committee is recommending that any member who has a desire to hold a financial office first serve on the audit committee to understand financial process and procedure

Motion(s): NA

Chairman Signature:

Action Required

Standing/Ad Hoc Committee Monthly Report

Committee: Fundraising

Date: March 7, 2023

Members Present: Yatcha Barnes, Raelyn Holmes, Turquoise Brown, Ruth Hi ghtower, Chattorria Glymph, Adia, Stokes, Tamika Slack,

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

Develop Fundraising activity for program year. Current Fundraiser will fund programs for the Chapter as well as scholarships for the Foundation

MEETING RECAP:

The committee has complied a “Wish List” of items, which will be available prior to April’s meeting, to be donated for the Bar Cart raffle which will be collected at the April and May chapter meetings. In addition to the wish list of items, Sorors can opt to provide items they may already have or donate cash for the committee to utilize for the wagon and/or spirits. The Raffle will consist of a wagon full of adult beverages and tickets will be priced at $10. Each Soror is asked to sell 10 tickets to assist in the chapter’s fundraising efforts, and the goal would be $5000.

Casino Royal planning has begun. The committee has secured the venue, casino company and DJ to date. As soon as the caterer is confirmed the ticket price as well as the assessment will be determined. The goal for the committee is to have the sponsorship packets ready for distribution by the end of March and will present the motion for the assessment in April’s chapter meeting.

OUTCOMES AND CONCLUSIONS:

The committee is planning for the Chapter to host the Bar Cart raffle May 1st – 20th and host Casino Royale November 4th. The ticket sales goal for the raffle will be 10 tickets per Soror and the financial assessment for Casino Royale is TBD.

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION: