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AN INVITATION FROM...

PSATS EXECUTIVE DIRECTOR

Position your organization at the center of Pennsylvania’s public works community by exhibiting or sponsoring the PSATS Public Works Expo. Hosted by the Pennsylvania State Association of Township Supervisors (PSATS), Public Works Expo ’26 will take place November 10–11, 2026, at Kalahari Resorts and is designed to deliver high-value engagement with the professionals who influence purchasing, operations, and longterm infrastructure decisions.

Public Works Expo ’26 brings together municipal public works leaders, managers, and frontline professionals from across the Commonwealth in a focused, action oriented environment. This is not a passive trade show; it’s a high energy Expo where attendees arrive ready to explore solutions, compare products, and connect with companies that understand their challenges.

As an exhibitor or sponsor, Public Works Expo ’26 gives you:

• Direct access to municipal decisionmakers and influencers

• A powerful platform to demonstrate your products, services, and expertise

• Increased brand visibility within a targeted, highly engaged audience

• Dedicated time for live, interactive demonstrations at exhibitor booths.

• Opportunities to build relationships that extend far beyond the Expo floor

Sponsorship and exhibitor packages are strategically designed to maximize your return on investment through exposure before, during, and after the event. On-site engagement is further enhanced by complimentary breakfast on Tuesday and Wednesday and a strolling lunch in the Exhibit Hall on Tuesday, driving consistent traffic and quality conversations. The exhibit floor layout is intentionally optimized to promote strong sightlines, steady flow, and meaningful interactions for every exhibitor.

Public Works Expo is more than an Expo; it’s where connections are made, solutions are discovered, and partnerships begin.

Secure your place now and showcase how your organization can help public works professionals equip, empower, and excel. For details and registration, visit pwe.psats.org.

Dave Sanko Executive Director, PSATS

IMPORTANT EXPO DETAILS

Registration and Hotel Reservations

The PSATS Public Works Expo Registration System opens at 9 a.m. Monday, July 20, 2026. Registrations will not be accepted before the official opening time. You will receive an immediate email confirmation when you register. The registration site is pwx.psats.org.

Two badges are included in your exhibit fee. Additional badges cost $100 per person through October 8, 2026, and $150 thereafter. Exhibitors can add, remove, or change badge names online until the close of business on Friday, November 6, 2026. Keep your badge safe, as a replacement during the expo will cost $50. Official badges are required to enter the exhibit hall.

All Exhibit space and registrations must be made online. If paying by check, a $25 service fee applies. All booths must be set up by 7 a.m. Tuesday, November 10. PSATS reserves the right to resell any empty booth spaces after 7 a.m. November 10. No refunds will be given for no shows.

EXHIBIT SPACE DETAILS

Setup Times:

Set-up of Exhibition vehicles and equipment will be on Monday, November 9, from 12-2 p.m. with all other exhibit setups from 2:30-5:30 p.m. Exhibits and supporting materials must be in place by 7 a.m. Tuesday, November 10. (Times are subject to change; advance notification will be provided for any time changes)

• Booths must be staffed by 7 a.m. Tuesday, November 10.

• Each booth includes back and side rails, drapes, a table, two chairs, and a sign. The hall is carpeted.

Tear Down:

• No exhibitor may tear down before 11 a.m. on Wednesday, November 11. Violation may result in ineligibility for future expos.

Cancellation Policies:

• Booth cancellations on or before October 8 will be assessed a $140 administrative fee.

Hotel Reservations:

A block of rooms has been secured at Kalahari Resort at a rate of $165 per night plus applicable taxes. All standard rooms include 4 water park passes. Rooms are on a first-come, firstserved basis, and everyone is responsible for reserving and paying for their own room. Rooms can be booked at https://book.passkey.com/e/51275698 or by scanning the QR code.

Deposit policy for individual reservations: One night (plus tax) at the time the reservation is made. Cancellation policy for individual reservations: 72 hours or more prior to arrival for a refund, less a $30 processing fee. Less than 72 hours prior to scheduled arrival forfeits the entire deposit.

About PSATS

Organization Overview

The Pennsylvania State Association of Township Supervisors (PSATS) proudly represents over 1,500 townships and municipalities across Pennsylvania, serving over 6 million residents.

Who Attends

Public Works Expo attracts a diverse and highly engaged audience from across Pennsylvania’s municipal public works community. Attendees include municipal officials, township supervisors, public works directors, roadmasters, road crew members, managers, engineers, planners, emergency management professionals, and other key staff involved in maintaining and improving local infrastructure.

This registration packet outlines how you can participate as a sponsor or exhibitor and highlights the opportunities available to connect directly with these influential professionals. The PSATS Public Works Expo is the ideal place to:

• Introduce new products and services

• Generate high quality sales leads

• Deliver hands on product demonstrations

• Build and strengthen customer relationships

Why Sponsor or Exhibit?

Following the success of last year’s inaugural event, with more than 475 registrants, the PSATS Public Works Expo continues to grow as the premier marketplace for Pennsylvania’s public works community. Showcase your company at the PSATS Public Works Expo ’26, hosted by PSATS, the Commonwealth’s largest municipal government organization. This event brings together the municipal professionals who depend on, and influence the selection of, the equipment, technologies, and services you provide.

The Expo schedule is intentionally designed to maximize exhibitor impact, with generous, noncompete time on the exhibit floor to drive steady traffic and meaningful interaction.

As a vendor, you can showcase new products, demonstrate equipment in realworld applications, discuss emerging technologies, and build lasting relationships with municipal decisionmakers and influencers.

Participating in the PSATS Public Works Expo allows you to showcase your solutions where they matter most directly to the professionals who keep Pennsylvania’s communities running.

MONDAY

Schedule of Events

• Check-In: Kilimanjaro Lobby 2 p.m.

• Exhibitor Setup: Kilimanjaro Ballroom

• Vehicle setup 12-2p.m.

• All other exhibit setup 2:30-5:30 p.m.

TUESDAY

• Exhibit Show (exhibit hall open): Kilimanjaro Ballroom 7:30 a.m. - 3:30 p.m. (staff by 7:15 a.m.)

• Attendee/Exhibitor Full Breakfast Mixer:

• Kilimanjaro Ballroom 7:30 a.m. - 8:30 a.m.

• Product Demonstrations with Exhibitors:

• Kilimanjaro Ballroom/Outside 8 a.m. – 9 a.m.

• General Session: African Ballroom 9 a.m. –10:15 a.m.

• Workshop Sessions:

• Session #1: 10:25 a.m. - 11:25 a.m.

• Session #2: 11:35 a.m. - 12:35 p.m.

• Strolling Lunch with Exhibitors: Kilimanjaro Ballroom 12:35 p.m. – 2:05 p.m.

• Product Demonstrations/Visit with Exhibitors: Kilimanjaro Ballroom/Outside 1 p.m. – 2 p.m.

• Workshop Sessions:

• Session #3: 2:05 p.m. – 3:05 p.m.

• Session #4: 3:15 p.m. - 4:15 p.m.

WEDNESDAY

• Exhibit Show (exhibit hall open): Kilimanjaro Ballroom 7 a.m. – 11 a.m. (staff by 6:45 a.m.)

• Strolling Full Breakfast Mixer with Exhibitors: Kilimanjaro Ballroom 7 a.m. - 8 a.m.

• Product Demonstrations/Visit with Exhibitors: Kilimanjaro Ballroom/Outside 8 a.m. – 9 a.m.

• Workshop Sessions:

• Session #5: 9 a.m. - 10 a.m.

• Session #6: 10:10 a.m. - 11:10 a.m.

• Exhibit Shutdown: 11 a.m.

• Tear Down: after 11:05 a.m.

Exhibit Show

Showcase your latest equipment, tools, and technologies at The PSATS PUBLIC WORKS EXPO ’26, where innovation meets the professionals shaping the future of public works. The Exhibit Show provides a high-impact platform to engage directly with municipal public works leaders, managers, and frontline professionals who influence purchasing and operational decisions.

Dedicated exhibit hall hours are strategically scheduled with no competing sessions, ensuring maximum visibility, consistent traffic, and meaningful one-on-one interaction. These face-to-face connections create valuable opportunities to demonstrate your solutions, build relationships, and position your organization as a trusted partner to local governments.

Non-compete time will be built into the schedule for vendor exhibit booth demonstrations (see below).

Participation in the Exhibit Show strengthens brand recognition, elevates your presence within the public works community, and helps drive longterm business growth.

Workshops and Product Demonstrations

The Public Works Expo’s skill-building workshops, paired with a dedicated schedule of live exhibitor and product demonstrations, attract professionals from every area of municipal public works, including those who advise and influence local decisionmakers.

Exhibitors and sponsors can participate in scheduled live demonstrations showcasing products and technologies in action. These sessions enable hands-on learning (when possible), direct engagement, and focused conversations with attendees who are actively seeking solutions.

The workshop topics include, but are not limited to:

• Bridge Repair and Replacement

• Roadway Safety

• Winter Maintenance

• Asphalt and Pavement Preservation

• Municipalities Responsibilities on State Roads

• Worker and Workforce Safety

Together, workshops and demonstrations create a powerful environment for visibility, education, and connection, making the Public Works Expo an ideal setting to showcase your expertise and innovation.

Expo Booths

Show Your Stuff, Reserve Your Booth Now Be part of the action and achieve your sales goals by exhibiting at the Public Works Expo ’26. Final booth layout based on the number of, and sizes of booths sold. Contact Donna Centofanti at dcentofanti@ psats.org or call 717-763-0930, ext. 118 for help or further information.

Who Should Exhibit?

If your company is involved with providing solutions and services for any of the following areas, exhibiting at the Public Works Expo ’26 is for you:

• Engineering/Construction

• Facilities

• Geographic Information Systems and Mapping

• Operations/Maintenance

• Parks and Grounds

• Safety

• Snow/Ice Control

• Solid Waste

• Storm Water/Flood Control

• Streets/Road/Bridges

• Sustainability

• Traffic/Transportation

• Utilities and Right-of-Way

• Water/Wastewater

Booth Packages

The Single Space Package Includes: $725

• 8x10 ft. Expo Show Booth

• 2 Exhibitor Passes for the Expo Show

• One 6 (or 8) ft. skirted table

• Two Chairs

• Tuesday full breakfast and lunch in the Expo Hall

• Wednesday hot breakfast in the Expo Hall

• Plenty of Networking Opportunities during planned sessions and breaks

• Complimentary Wi-Fi

• And More!

The Vehicle Space Package Includes: $1,000

• 16x30ft. Vehicle Expo Show Booth

• 2 Exhibitor Passes for the Expo Show

• One 6 (or 8) ft. skirted table

• Two Chairs

• Tuesday full breakfast and lunch in the Expo Hall

• Wednesday full breakfast in the Expo Hall

• Plenty of Networking Opportunities during planned sessions and breaks

• Complimentary Wi-Fi

• And More! Register at pwx.psats.org

Cancellation Policies:

• Cancellations received through October 8, 2026, will be assessed an administrative fee of $140 per registration. No refunds will be made for Expo registration cancellations received after October 8, 2026.

• Note: PWX cancellation does not cancel any hotel reservations. Contact Kalahari Resorts at 1-866-920-9805.

Program Book Ads:

Make sure you and your business stand out by advertising in the PWX ’26 Program Book! Affordable options are available in half-page and full-page color ads. Check out the details, then complete the form at pwx.psats.org and send your materials to Hanna Martin at hmartin@psats.org.

Become a Sponsor

Position your organization at the forefront of Pennsylvania’s Public Works community by becoming a sponsor or exhibitor at the Public Works Expo ’26 – Equip, Empower, Excel. This in-person event will be held November 10-11, at Kalahari Resort and offers a premier platform to showcase your products, services, and innovations to a highly targeted audience of public works, safety, and township professionals.

Why Participate?

Sponsoring or exhibiting at the Public Works Expo offers direct access to your target market and demonstrates your organization’s commitment to supporting the public works sector. Benefits include:

• High-impact visibility at a leading conference focused on safety maintenance and public works

• Demonstrated industry leadership by aligning your brand with a respected statewide event

• Strategic relationship building with influential team members

• Valuable networking opportunities with peers and potential clients

• Cost-effective brand exposure to a focused and often hard-to-reach audience

• Access to public and private sector key staff across the infrastructure landscape

• Opportunities to showcase innovation, launch new products, and share expertise

• Expanded marketing reach through inclusion on the Expo website and promotional materials

• Brand affiliation with a dynamic, solutions-driven event shaping the future of public works

A range of sponsorship packages is available and can be customized to align with your organization’s marketing goals and budget. Download at pwx.psats.org.

EXECUTION OF CONTRACT

Pennsylvania State Association of Township Supervisors reserves the right to decline or prohibit any exhibit, exhibitor, or proposed exhibit not approved by it and to permit only such matter and conduct as it may approve. This reservation covers people, things, conduct, printed matter, advertisements, souvenirs, and emblems, and all else that affects the conference. The Exhibitor agrees to indemnify and hold harmless the sponsoring and operating organization, PSATS, its members, officers, directors, and employees against any or all damages to property or personal injury or loss caused by the Exhibitor or his agents, representatives, employees, or any other person. Exhibitor space cancellations will incur an administrative fee until October 8, and no refunds will be issued after October 8. I/We have read the entire contract, including the Terms and Conditions, and agree to abide by its contents. This contract is not binding upon PSATS until it has been duly accepted and signed by its authorized representative. PSATS reserves the right to use any pictures, social media, videos, or recordings of any part or the whole exhibit and staff as promotional material for future events.

Please refer to the Kalahari Resort and Convention Center guidelines for additional information specific to corporate policy, procedures, shipping, vehicles, and other convention needs.

Terms and Conditions:

The undersigned (herein called “the exhibitor”) agrees to these terms and conditions as stated in this EXHIBITOR CONTRACT.

1. This Exhibitor Contract is for Exhibitor space, and if applicable, sponsorship opportunities, which include guest credentials for exhibitors or their representative.

2. This is an indoor, ceiling-height venue. Smoking is not permitted in the Exhibitor space or during conference sessions. Each standard Exhibit package will include the following ‘Pipe and Drape’ package:

• 8’ X 10’ Exhibitor space. – 8’ high backdrop, 3’ high side rails

• Professionally installed Pipe & Drape exhibition space, Topped, and skirted a 6’ table.

• Waste receptacle

• 2 chairs

• Exhibit space ID placard

Additional options available for your consideration:

• Audio Visual equipment, furniture, accessories, and services may be contracted if needed; the Exhibitor is responsible for arranging computer/phone lines with Kalahari Resort. The Exhibitor is responsible for any additional costs that this may incur.

• Display of vehicles within the exhibition hall is available. A 16’ x 30’ space accommodates one average-sized vehicle. For the safety of all, Kalahari Resorts maintains specific standards for the indoor display of vehicles. A copy of these guidelines is available for your consideration.

Basic Display Information:

• Fuel levels must be at ¼ or less for display

• Vehicle batteries must be disconnected

• Exhibitor must present proof of vehicular insurance (no less than 10 days prior to arrival

• - email to rore@kalahariresorts.com)

• Visqueen must be placed underneath each display vehicle (provided by authorized vendor/driver)

• Exhibit hall entryway door for display vehicles is 16ft wide x 15ft tall

• Vehicles cannot be left running once parked inside

• Kalahari is not responsible for any vehicles left unattended

• Please contact Kalahari directly if you are bringing a non-traditional vehicle to confirm that size/weight/special needs can be accommodated.

1. The Exhibitor may not share their booth with any other business in any way, which includes distributing information, product literature,

business cards, or the display of products.

2. The Exhibitor may not conduct any raffles, drawings, or distribution of marketing materials intended to divert attendees to specific events beyond the confines of the exhibit hall without written permission from the Expo show coordinator.

3. PSATS reserves the absolute right to assign all Exhibitor space after receipt of a signed and completed application AND payment in full. Noisy exhibits, odor-producing exhibits, exhibits displaying bad, lewd, immoral taste, of questionable nature, or demoralizing tendency are expressly prohibited. The right is reserved by and expressly granted to PSATS representatives to remove from any exhibition space and from the building, with or without notice, any article or person or exhibitor which, in its opinion, is not in keeping with the conference code of conduct or is an infraction of any provision of this agreement.

4. Exhibitors will be responsible, at all times, for their merchandise. PSATS will not be liable for theft or loss of exhibit items, merchandise, and wares, or any individual property of exhibitors, their employees, or agents.

5. It is specifically promised, understood, and agreed upon between the parties that the PSATS will not be liable in any way to the Exhibitor for injury or damage by any cause whatsoever, including an Act of God, fire, theft, or national or state emergency. It is further agreed that the Exhibitor agrees to carry workers’ compensation for all exhibitors’ employees, if necessary, by statute.

6. Exhibitors shall register at the conference registration desk upon arrival and prior to setting up exhibits. Exhibitors will be provided with their Exhibit area location and credentials at this time. Exhibition space is pre-determined and on a first-come, first-served registration basis. For safety reasons, Exhibitor vehicles will not be permitted to leave the Exhibit floor before 11 a.m. Wednesday, November 11, 2026.

Setup, Removal, and Exhibit Hours

1. The Exhibitor, their employees and/or representatives are responsible for assembling, dismantling, packing, unpacking, and placement of any materials for their display. Arrangements to ship booth materials or other items for the Exhibitor display must be made with General Exposition Inc. prior to the Exhibitor’s arrival and/or departure. Exhibitors are solely responsible for all costs associated with shipping, applicable offloading, and storage fees.

2. Set-up of Exhibition vehicles WILL be 12-2 p.m. with all other exhibit setup from 2:30-5:30 p.m. Monday, November 9, 2026. Exhibits and supporting materials/displays must be in place by 7 a.m. on Tuesday, November 10, 2026. (Times are subject to change; advance notification will be provided for any time changes)

3. Nothing may be affixed, nailed, or otherwise attached to walls, floors, ceilings, doors, etc., in such a manner as to deface or destroy said property. All space is leased and is subject to these restrictions. Violations of these rules will void the Exhibitor’s contract, and the Exhibitor will be held liable for any damages from such violations. Payment of any damages shall be made by the Exhibitor directly to Kalahari Resort and Convention Center and or General Exposition. All boxes, crates, and packing materials used in connection with the exhibit must be removed from the area by no later than 2 p.m., Wednesday, November 11, 2026.

4. Each and every article of Exhibition must be removed from the premises by no later than 2 p.m., Wednesday, November 11, 2026, unless permission in writing is first obtained from PSATS and The Kalahari Resort and Convention Center.

5. The Exhibition Hall will be available to attendees and guests during exhibit hours, Tuesday and Wednesday, November 10 and 11, 2026. Dedicated times have been established in the expo schedule to afford attendees and guests time to commit to our Exhibitors.