PSA: Requisition & Approval Processing Solution

PSA’s Requisition Approval and Processing Suite (RAPS) Native requisition approval and processing built for Pronto Xi

Bring structure, visibility, and approval control to purchasing across every site

Purchase Requisitioning Becomes a Bottleneck in Mining Operations Purchase requisitions may seem routine, but in mining operations, they are critical to control, continuity, and profitability. When requisitions are managed through disconnected processes, organizations lose visibility, approvals slow down, and purchasing discipline becomes harder to enforce across sites.

The Challenge

The Impact

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Remote and multi-site purchasing activity makes approvals harder to coordinate

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Operational bottlenecks leading to costly delays

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Manual or inconsistent workflows create delays and rework

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Risk of misappropriation of cash and uncontrolled purchasing

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Poor visibility into requisition status makes it difficult to track progress

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Suppliers placing operations on hold due to process inefficiencies

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Weak alignment to DoA increases control and compliance risk

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Compliance and financial risk from inconsistent approvals

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Limited budget insight at approval stage can lead to avoidable overspend

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Reduced confidence in procurement governance across the business

Purchase requisitions should strengthen control and visibility, not create operational friction.

www.psainc.ca

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A Fully Integrated Requisition Workflow Built Into Your ERP PSA RAPS is a purpose-built requisition approval and processing solution developed by PSA and embedded directly within Pronto Xi. It adds structured workflow, approval governance, and visibility to the requisition process, ensuring requests are reviewed and approved in accordance with your organization’s delegated authority before release to suppliers.

Unlike disconnected approval tools, PSA RAPS operates natively inside Pronto Xi, helping organizations maintain control, improve consistency, and manage requisitioning in one integrated environment.

What Makes PSA Air Different Native to Pronto Xi Built directly into the Pronto Xi environment with no disconnected approval layer

Built for Operational Environments Designed for remote sites, centralized approval, multi-location operations, and standardized processes

Approval Governance Aligned to DoA Supports complex, multi-level approval hierarchies to ensure requisitions follow proper approval authority

Real-Time Visibility Across Teams Provides visibility into requisition status, approvals, and progression through the workflow

Seamless User Experience Enables users to work within familiar Pronto Xi processes and screens

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Route requisitions through configurable approval workflows

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Apply budget checks at the approval stage

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Support procurement review before approval

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Alert users at key workflow stages

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Maintain a full audit trail of actions and approvals

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From Request to Fulfillment

Controlled Every Step of the Way PSA RAPS delivers a structured requisition workflow that gives purchasing teams, approvers, and operational stakeholders visibility and control at every stage.

Workflow stages 01

Requisition Initiated

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• User submits a purchase requisition

• Procurement officers review the requisition before approval, where required

• Purchasing or designated stakeholders are notified

• Supporting detail, documents, and supplier input can be added

• Request enters a structured workflow inside Pronto Xi

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Approval Workflow

Purchasing Review & Quote

• Rework is reduced before final approval routing

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Purchase Order Creation

• Requisition is routed through the defined hierarchy

• Approved requisitions are converted into purchase orders

• Approvers review, approve, reject, acknowledge, or escalate

• Purchasing retains control of release to suppliers

• Budget visibility and policy alignment support better decisions

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Fulfillment & Receipt

• Supplier delivers goods or services • Warehouse, requisitioner, or receiving function confirms receipt • System records progress and completion

One workflow. One approval framework. Full control before spend is committed.

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Powerful Capabilities Built for Real-World Purchasing Operations PSA RAPS combines approval governance, procurement visibility, and operational control in one integrated requisition workflow. Built for organizations that need structured purchasing processes across teams, sites, and approval levels.

01

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Approval Governance

Procurement Visibility & Control

Maintain structured control over requisitions before they become supplier commitments.

Give procurement and finance teams visibility into requests, status, and decision points.

Capabilities:

Capabilities:

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Configurable approval workflows

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Requisition review before approval

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Up to 12 approval levels

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Real-time requisition tracking

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DoA-aligned routing and escalation

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Email notifications at each key stage

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Multi-role approval support

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Intelligent queues and action visibility

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Delegation during absences

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Full audit trail of approvals and changes

03 Financial & Operational Discipline Help ensure requisitions are reviewed with budget, project, and compliance context.

Capabilities: •

Budget comparison at line level

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Project cost tracking

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Document attachment and related records

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Multi-currency support

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Pick slip approval support where required

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Transforming Purchasing Control and Approval Performance PSA RAPS helps organizations reduce approval friction, improve spend governance, and bring greater consistency to procurement operations.

Know where every requisition stands

Accelerate approvals without losing control

• Improve visibility into requisition status and approvals

• Standardize the process across the business

• Track requests across teams and sites

• Reduce rework and approval delays

• Reduce uncertainty and follow-up effort

• Support action from desktop or mobile device

Strengthen internal controls

Support compliance and audit readiness

• Align approvals to delegated authority • Reduce inconsistent approval practices • Improve governance before supplier release

• Maintain a full audit trail of approvals and changes • Improve traceability across the requisition lifecycle • Strengthen financial and operational oversight

Improve budget and spend discipline • Review purchases against budgets during approval • Improve accountability for project and operational spend • Reduce the likelihood of uncontrolled commitments

From manual requisition handling to structured purchasing control. www.psainc.ca

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More Than a Workflow

A Control Layer for Mining Procurement PSA RAPS works as part of a broader mining-focused Pronto Xi environment. It supports purchasing control in operational settings where remote approvals, centralized governance, standardized processes, and compliance are essential.

Designed for Real Operational Environments • Multi-site and remote operations • Centralized approval across dispersed teams • Strong internal control requirements • Complex approval structures and stakeholder involvement • Standardization across procurement processes

Connected to Core Business Functions • Procurement and purchasing • Project and operational cost control • Inventory and receiving processes • Finance and audit requirements • Broader operational workflows

Part of the PSA Mining Template PSA RAPS is one of PSA’s purpose-built solutions designed to extend Pronto Xi for mining and operational environments.

It supports organizations looking to bring greater discipline, visibility, and consistency to purchasing.

www.psainc.ca

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