PSA: PSA Air AP Automation Brochure

Automated Accounts Payable for Mining Operations Native AP Automation Built for Pronto Xi

Bring control, visibility, and speed to accounts payable across every site

Accounts Payable Is a Bottleneck in Mining Operations Accounts payable in mining environments is often complex, high-volume, and highly manual. With multiple suppliers, remote operations, and decentralized approvals, finance teams struggle to maintain control, accuracy, and visibility across the invoice lifecycle.

The Challenge Fragmented Invoice Intake Invoices arrive from multiple sources; email, paper, and suppliers, making it difficult to standardize capture and ensure nothing is missed.

Manual Data Entry & Processing Accounts payable teams spend significant time entering invoice data, validating details, and correcting errors, slowing down processing and increasing risk.

Delayed Approvals Across Departments

The Impact P Increased processing time and operational overhead

P Higher risk of errors, duplicate

payments, and missed invoices

P Strained supplier relationships due to delayed payments

P Limited visibility into cash flow and liabilities

P Finance teams focused on admin instead of strategic work

Accounts payable should enable control and visibility—not create operational friction.

Invoices often require input from site managers, procurement, and finance, leading to bottlenecks and delays, especially across distributed or remote operations.

Limited Visibility & Control Without a centralized system, it’s difficult to track invoice status, identify bottlenecks, or understand outstanding liabilities in real time.

Month-End Pressure & Accrual Risk Incomplete or delayed invoice processing leads to inaccurate accruals, rushed period-end close, and reduced confidence in financial reporting.

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A Fully Integrated AP Workflow—Built Into Your ERP PSA Air is a purpose-built accounts payable automation module developed by PSA and embedded directly within Pronto Xi. It transforms the entire invoice lifecycle—from receipt to approval to payment—into a single, streamlined process operating inside your ERP. Unlike third-party tools, PSA Air works natively within Pronto Xi, ensuring complete data integrity, seamless user experience, and real-time visibility across your organization.

What Makes PSA Air Different Native to Pronto Xi PSA Air is built directly into the Pronto Xi environment—no integrations, no syncing delays, and no duplicate systems to manage.

Designed for Operational Environments Built as part of the PSA Mining Template, PSA Air supports complex approval structures, distributed teams, and multi-site operations.

End-to-End Invoice Lifecycle Management From invoice capture and validation to departmental approvals and final processing, every step is managed within a single unified workflow.

How It Works (High-Level)

Real-Time Visibility Across Teams

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Track invoice status, actions, and approvals in real time through centralized registers and dashboards.

Capture invoices automatically using OCR and email intake

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Validate and review before posting into Pronto Xi

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Route invoices through configurable approval workflows

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Track actions, notes, and status in a centralized register

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Process and release invoices for payment with full audit control

Seamless User Experience Users operate within familiar Pronto Xi screens—eliminating the need for additional tools, training, or process changes.

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From Invoice Receipt to Payment—Fully Automated PSA Air delivers a structured, end-to-end accounts payable workflow that captures, validates, routes, and processes invoices with full visibility at every stage.

Every action is tracked, every invoice is accounted for, and every step is managed within Pronto Xi.

A streamlined accounts payable process The PSA AIR workflow provides efficiencies in all areas - elimination of manual entry, immediate processing of invoices, shared payables data between teams, AP Action Register for increased visibility and much more.

INVOICE RECEIVED

INVOICE ACTIONED

INVOICE PROCESSED

• Invoices are automatically scanned and posted into Pronto Xi ERP

• Action Register for full visibility into payables status

• Trade Creditors/Accounts payable is always current based upon scanned input

• PDF versions of the original vendor invoice can be viewed and additional documents attached.

• Accounts Payable review invoices returned by users and complete processing

• Invoices requiring action are posted as ‘On-Hold’ with an automated or manual action note

• Invoice notes can be automatically and manually entered in Pronto Xi against invoices

• Invoice PDF files are automatically attached to Pronto Xi invoice records

• Invoice notes are included in an audit trail for KPI reporting

• Pronto Xi alerts users to on-hold invoices that appear in their user view

• Once required actions are completed the invoice is returned to Accounts Payable in Pronto Xi for full processing

• ‘On-Hold’ status invoices are automatically listed on a month-end accruals report to assist at period close

• Invoices are now available for payment • Accounts payable staff focus on higher value-add tasks such as clearing on hold invoices and supplier reconciliation, enquiries and liaison • Accounts payable and Finance staff maintain control of the AP process

• Suggested GL coding can be allocated to any invoice, to assist AP with entry process.

BETTER SUPPLIER RELATIONSHIPS. IMPROVED CASH FLOW VISIBILITY.

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3 Stage Automation The PSA AIR workflow provides efficiencies in all areas - elimination of manual entry, immediate processing of invoices, shared payables data between teams, AP Action Register for increased visibility and much more.

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Invoice Captured & Validated •

Invoices received via email or upload

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OCR extracts and populates invoice data

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Users review and validate before posting

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Exceptions identified early

Invoice Routed & Actioned •

Automatically assigned to departments or approvers

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Users apply coding, notes, and supporting documents

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Actions tracked through a centralized register

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Alerts ensure nothing is missed

Invoice Processed & Approved •

Returned to finance for final processing

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Approved invoices released for payment

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Full audit trail maintained

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Real-time visibility across all stages

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Powerful Capabilities Built for Real-World Operations PSA Air combines intelligent automation, structured workflows, and financial control into a single, unified solution. Purpose built to support high-volume, operational environments like mining.

Core Structure The PSA AIR workflow provides efficiencies in all areas - elimination of manual entry, immediate processing of invoices, shared payables data between teams, AP Action Register for increased visibility and much more.

01 Invoice Capture & Validation Eliminate manual entry and ensure accuracy from the moment invoices are received.

Capabilities: •

OCR-powered invoice capture and data extraction

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Automated invoice entry into Pronto Xi

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Validation screens for review and correction

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PO matching and exception handling

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Automatic attachment of invoice documents

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Workflow & Approval Management

Financial Control & Processing

Streamline collaboration across departments with structured workflows and full visibility.

Capabilities: •

Configurable approval workflows across teams

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Departmental review and coding

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Action registers for tracking invoice status

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Automated notifications and alerts

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Notes, comments, and document attachments

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Workflow reallocation and escalation

Maintain control, accuracy, and auditability throughout the entire AP process.

Capabilities: •

Real-time invoice tracking and visibility

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Centralized invoice register and dashboards

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Payment readiness and release management

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Variance and exception analysis

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Full audit trail and compliance support

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Accurate accruals and period-end support

One System. One Workflow. Full Control.

PSA Air ensures every invoice is captured, tracked, approved, and processed within a single, integrated system—eliminating silos and reducing risk.

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Transforming Accounts Payable Performance PSA Air delivers measurable improvements across accounts payable operations—reducing manual effort, increasing visibility, and enabling finance teams to operate with greater control and confidence.

Operational Impact Remove hours of manual invoice handling every week • Eliminate repetitive data entry through OCR and automation • Minimize manual handling of invoices and approvals • Free up AP teams to focus on higher-value activities

Know exactly where every invoice sits at any point in time • Real-time insight into invoice status and liabilities • Centralized tracking across departments and sites • Better forecasting of cash flow and payment cycles

Increase Accuracy & Control • Reduce errors through validation and structured workflows • Prevent duplicate payments and missed invoices • Maintain full audit trails across the entire invoice lifecycle

Accelerate Processing & Approvals • Faster invoice turnaround times • Streamlined departmental collaboration • Reduced bottlenecks in approval workflows

Strengthen Supplier Relationships • Ensure timely and accurate payments • Improve communication and transparency with vendors • Build trust through consistent, reliable processes

From Manual Processing to Controlled Automation PSA Air transforms accounts payable from a reactive, manual function into a structured, automated process that supports operational efficiency and financial control. www.psainc.ca

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Part of the PSA Mining Template PSA Air is one of several purpose-built modules developed by PSA to extend Pronto Xi for mining operations.

Delivered as part of the PSA Mining Template, it integrates seamlessly across finance, procurement, inventory, and operational workflows.

A Connected Platform More Than a Feature—A Fully Integrated System PSA Air does not operate in isolation. It works as part of a broader, unified platform designed specifically for mining and resource-based businesses.

Integrated With Core Business Functions • Procurement & Purchasing Ensure invoices align with purchase orders, receipts, and supplier agreements • Inventory & Warehouse Operations Maintain accurate stock valuation and cost tracking across sites • Financial Management Support general ledger accuracy, accruals, and reporting

Built by PSA. Delivered as a Complete Solution.

PSA Air is not a thirdparty add-on—it is developed, supported, and continuously enhanced by PSA as part of a broader miningfocused ERP solution.

• Operational Workflows Enable site-level approvals and crossdepartment collaboration

Built For Mining Complexity Designed for Real Operational Environments

Why this Matters A Better Approach to ERP Delivery • No fragmented systems or disconnected tools

• Multi-site and remote operations

• No reliance on multiple vendors

• High supplier volumes and contractor spend

• One platform, one data model, one user experience

• Complex approval structures across departments • Strong audit, compliance, and financial control requirements

• Faster implementation and long-term scalability

A Complete Platform for Mining Operations This is not an add on. It is how mining organizations bring control back into accounts payable. See how PSA Air works in your environment. www.psainc.ca www.psainc.ca

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