Capistrano Unified | Coaches Handbook

CAPISTRANO UNIFIED SCHOOL DISTRICT

COACHES HANDBOOK 2016-2017 Kirsten Vital, Superintendent

33122 Valle Road San Juan Capistrano, CA 92675 949-2349200

TABLE OF CONTENTS I.

II.

CUSD ATHLETIC PROGRAM INTRODUCTION Introduction/Philosophy Program Objectives

1 1-2

COACHES’ PROFESSIONAL EXPECTATIONS Communication Cooperation Discipline Form of Address Management/Leadership Professional Growth Rapport/Relationships

2 2 2 2 2 2-3 3

III. PERSONNEL Personnel/Hiring Process Volunteers Pay (In-Season Stipend / Off-Season Stipend) IV.

BOOSTER CLUB ORGANIZATIONS Booster Clubs (General Info.)

Booster Club Responsibility Booster Club Fundraising Booster Club Communication

3-4 5 5-6 6 6 6-7 7

V.

TRANSPORTATION CUSD Transportation Guidelines

7-9

VI.

PRE-SEASON / IN-SEASON RESPONSIBILITIES Athletic Accountability Athletic Class Attendance Athletic Clearance Procedure Athletic Eligibility Athletic Awards / Varsity Letterman Criteria Budget Equipment / Inventory Equipment Storage Media Relations / Score Reporting Officials – Online Pay / Voucher Pay Parent & Athlete Preseason Meeting Role Model

9 9 9-10 10 10-11 11 11 11 11-12 12 12-13 13

Schedules Scholar-Athlete Distinction Student-Athlete Handbook Tryout Procedures Websites VII.

POST-SEASON RESPONSIBILITIES Banquets CIF Playoff Forms (Online) Coaching Evaluations Equipment/Uniform Return Program Evaluation Team Meeting (Post-Season) Additional Responsibilities

VIII. OVERNIGHT TRIPS Overnight Athletic Trips/Supervision IX.

X.

XI.

13 13 13-14 14 15

15 15 15 15 16 16 16 17

ASB Guidelines Purchase Orders Invoice/Receipts Reimbursements/Payments Deposits

17 18 18 18

FUNDRAISING Fundraising Guidelines Fundraisers

18-19 19

FACILITIES Facility Responsibilities Facility Modifications Facility Use for High School Teams Facility Use for Outside Groups Grounds & Rain Out Policy Locker Rooms Team Rooms

19 19 20 20 20 21 21

XII. LIABILITY Coaches & Risk Management Safety & Emergency Cards Accidents/Injuries & Accident Reports

21-22 22 23

Emergency Action Plan Law of Negligence

23 24

XIII. STUDENT FEES CUSD Guidelines

24-25

XIV. DISTRICT POLICIES Student Harassment Positive School Climate Sexual Harassment Hazing

25 25-26 26-27 27

XV.

CIF-SS BLUE BOOK / CVAA CONSTITUTION Undue Influence Pre-Enrollment Contact Transfer Eligibility

27 28 28

XVI. SUMMER PROGRAMS

28-29

XVII. APPENDIX

30

INTRODUCTION/PHILOSOPHY The CUSD High School Athletic Programs are an important partner in the overall educational experience that a student-athlete receives while attending CUSD schools. Our athletic programs will be conducted in a way that is complementary and supportive of the academic programs, and will provide meaningful learning opportunities not otherwise offered in the school classroom curriculum. CUSD Athletics will assist in developing the habits, attitudes, and ideals necessary to compete in an ethical manner whether on the athletic field or in the work place. The balance between enriching young people through a spirit of cooperation while learning how to compete and reach their individual potential are fostered by a well-conducted athletic program under competent leadership. Furthermore, the athletic program will provide our students with life-long lessons for personal growth such as sportsmanship, teamwork, ethical behavior, perseverance, commitment, loyalty, self-discipline, pride, responsibility, and leadership skills. We fully understand that academics will open doors for our young people and it is our expectation that our student-athletes will strive for success in the classroom each and every day. However, we believe that their athletic experience will allow them to “stay in the door� by empowering them to persevere and stay the course leading to a successful and fulfilling professional and personal life as they move forward.

Sportsmanship will be the top priority of interscholastic athletics. Commitment to fair play, integrity, and a genuine empathy for others must be taught, practiced, and modeled if coaches are going to make a difference. Athletics should assist in the development of a well-rounded individual, and encourage the qualities of good citizenship. Sports play an important role in developing a healthy self-image as well as a healthy body and mind. Student-athlete self-esteem and self-concept should be elevated throughout their experience in the CUSD Athletic Programs. As a result, our athletic programs will contribute to help elevate school and community pride.

Interscholastic athletics is a voluntary program. Thus, participation is a privilege and not a right. Along with that privilege, student-athletes have the responsibility to conform to standards and expectations established for the CUSD athletic teams. This privilege may be revoked when the athlete fails or refuses to comply with the rules. In order to provide the greatest benefit to participants, CUSD will provide adult role models (coaches) who exemplify the kind of behavior and leadership that is to be developed from our athletic programs.

The ultimate goal of CUSD Athletics is to empower and enrich all student-athletes through their experience within our programs. Although we want to compete at the highest level possible when the athletes reach the varsity level, we will never compromise nor make a decision that is not in the best interest of the student-athletes themselves. We believe that the well-being of our student-athletes comes first, and that through their dedication and commitment, their performance on the field, in the water, on the track, or in the gym, success will take care of itself. CUSD Athletics will constantly strive to develop well-rounded individuals who will go on to make a positive impact on their community and our society.

CUSD ATHLETIC PROGRAM OBJECTIVES By participating in CUSD High School Athletics, student-athletes will acquire and exemplify the following values, attitudes, and skills needed for personal growth, which will develop individuals in becoming

contributing members to our society: commitment, dedication, discipline, leadership, character, sportsmanship, integrity, and pride. Coaches will encourage athletes to participate in more than one sport.

CO A CHES’ PRO FESSI O NA L EXPECTA T IO NS COMMUNICATION Successful coaches are also skilled communicators. Remember, communication is widely considered to be 70% non-verbal, so coaches must be aware of their facial expressions and body language, as well as their tone when delivering a message. Also, athletes do have a right to express their views and opinions when appropriate, so a coach must also become an active listener if effective communication is going to take place. Communication involving foul language is not appropriate from students and staff and will not be tolerated.

COOPERATION Coaches in CUSD are expected to uphold cooperation between all individuals associated in any degree with our comprehensive program. Coaches must work hand in hand with the Athletic Director, Principal and other members of the Administrative staff.

DISCIPLINE Every facet of discipline is the coach’s responsibility. Before athletes can perform or compete at their best, clear behavioral expectations must be set. Rules and expectations must center on the greater good of the individual and the team to empower them to become responsible, disciplined, hardworking, and compassionate members of both our school community and society as a whole as they move forward with their lives. Discipline must be fair, consistent, clearly defined, and in line with athletic department, District policies. Good sportsmanship and good citizenship must be the cornerstones of your athletic program. Remember, a coach must “walk-the-walk” as well and must be willing to follow the expectations that are laid out for their athletes.

FORM OF ADDRESS Require that athletes call you “Coach” or Mr., Ms., Miss, or Mrs., as appropriate. Keep a professional distance between yourself and your athletes. Also, require your athletes to display respect to all school employees (home and away) regardless of their position.

MANAGEMENT/LEADERSHIP In addition to possessing the necessary program management skills to run a successful individual athletic team, coaches must also exhibit unwavering leadership as positive role models. Showing up every single day with energy, enthusiasm, passion, and a genuine love for both the game and the players will pay dividends in a coach’s ability to be an effective leader. As role models both on and off the field, all coaches must be cognizant of appropriate dress, personal appearance, and physical condition as well as their own personal behavior not only in connection with school activities, but also out in our community.

PROFESSIONAL GROWTH/IMPROVEMENT A coach must constantly take advantage of opportunities presented for self-improvement through professional growth. Attendance at seminars, clinics, and workshops are highly encouraged. Keeping

abreast of current sport trends, literature, philosophy, and coaching methods are integral components of professional growth.

RAPPORT/RELATIONSHIPS A coach must be able to develop good rapport with a multitude of individuals and groups including but not limited to: student-athletes on the team, the student body, professional staff (faculty, administration, maintenance, custodial, etc.) the community as a whole, spectators, officials, fellow coaches, media representatives, and the parents of his/her players. Coaching at the high school level is a relationship business and all coaches have an opportunity to positively affect every member of the team; as a result, communication and establishing an authentic and meaningful relationship with every student-athlete should be the goal for every coach.

PERSONNEL/HIRING PROCESS

Prior to employment or any contact with athletes, all coaches must have full clearance from CUSD personnel. The CUSD employment process for both volunteers and paid coaches is as follows:

1.

2.

3.

4.

5.

HIRING PROCESS (District Paid Coaches) Job Posting: Any open paid position must be posted to internal CUSD certificated employees. The request to post a position is submitted by the site administrator or Athletic Director to the CUSD Coordinator, Athletics and Extra-Curricular Programs. Personnel will post the position on Edjoin for at least 48 hours. All qualified applicants will then be screened by the site administration.

Interviews: The site conducts interviews for all qualified applicants. If no viable candidate is found, the site recruits for external candidates and interviews conducted accordingly.

Background Reference Checks: Site administration conducts reference checks on the selected candidate (if candidate is not currently at the hiring site).

Recommendation for Hire: Once a candidate is selected the site submits to their Personnel Family: Recommendation for Hire form, interview schedule, interview rating sheets, background reference checks, full candidate list with notations.

Employee Requisition (ER): The ER is submitted to Educational Services with dates of service, indicate New Coach.

EMPLOYMENT PROCESS (Internal Candidate) 1. Personnel notifies selected candidate to submit: • Current CPR Certification* • Current First Aid Certification* • Concussion Training Certification • Coaches Qualifications and Competencies (CQC) 2. Name of candidate is submitted for Board Approval 3. Upon Board Approval the coach may being the assignment and is in paid status.

EMPLOYMENT PROCESS (External Candidate) 1. Site refers prospective coach to the Personnel website: Non-Perm tab: Walk-on Coaches Employment Processing link to begin employment processing.

2. Prospective coach completes employment paperwork, gathers additional documentation, and schedules an appointment for fingerprinting and pre-processing with Personnel Services (234- 9380).

Office hours are from 8:30 a.m. to 4:30 p.m.

Read thoroughly and contact Personnel if you have any questions. For your convenience most of the documents will allow you to type directly onto forms prior to printing. At the time of your appointment you will be required to have the employment forms and all supporting documents completed. CPR and First Aid (CPR/FA) must be valid for the entire season. CUSD does not accept online CPR/FA training.

CPR/FA training must be certified through the American Red Cross or American Heart Association.

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At your scheduled appointment it will be necessary to bring the following items: CUSD Employment Application ◻ New Hire Employment Notice ◻ CalPERS Member Reciprocal Self-Certification ◻ Personal Information ◻ Beneficiary Information ◻ Oath of Allegiance ◻ Retirement System Information: o Retirement System Information o STRS/PERS Information ◻ Child Abuse Reporting Statement ◻ W-4 Tax form ◻ I-9 form ◻ ASCIP Online Training  New Employee Training  Preventing Sexual Harassment  Bloodborne Pathogens TB Test Results: You may visit your primary physician or, go to Rancho Niguel Medical Center (phone 949.582.4606) Cost $20. CUSD personnel will need a copy of negative test result printed by the doctor.

Two forms of identification (California Driver License, Social Security Card (Original), Certified Birth Certificate or Passport) CPR/FA Card: CPR/FA must be valid through duration of sport season employed. Original card submitted to CUSD Personnel and a copy of card to site Athletic Director. Emergency Medical Technician EMT and/or Paramedic Certification may be accepted.

NFHS Concussion in Sport: What You Need to Know – www.nfhslearn.com (Free - Certificate of Completion) ◻ NFHS Fundamentals of Coaching (California): www.nfhslearn.com ($52 – Certificate of Completion-Please give this to the Athletic Director)

3. Fingerprint Process: • California Driver License • Money Order or Cashier’s Check - $64.00 payable to CUSD • Live Scan Form – Personnel Services will provide form 4. Upon Board Approval the coach may being the assignment and is in paid status.

VOLUNTEERS (Unpaid): Board Policy 1240 – Volunteer Assistance. There are two types of volunteers, Tier I and Tier II. All unpaid coaches must become official Tier I Volunteers; all coaches (voluntary or paid), must have CPR/First Aid certification.

1. Tier I volunteers must have fingerprint clearance. Tier I volunteers may have unsupervised contact with students and can include coaches, field trip drivers, and tutors. Tier I volunteers undergo a more rigorous process before being approved.

2. Tier II volunteers cannot have unsupervised contact with students. In order to become a Tier II volunteer, please read the Volunteer handbook below and contact your local school. Tier II volunteers are checked against the state's sex offender registry.

Information on becoming a volunteer in the Capistrano Unified School District is available http://capousd.ca.schoolloop.com/volunteers

at:

PAY (STIPEND) PROCESS: Coaches who have been formally hired through the CUSD Employment Process and Board approved, are paid through an approved stipend; amount cannot exceed in-season stipend amount and contact hours must justify pay. Coaches can only be paid through the CUSD approved payroll process.

• In-Season Stipend: Coaches are paid an approved stipend amount after their official season of sport is completed. An Employee Requisition (ER) is submitted by the site to Educational Services prior to the season, and then a Completion Report (B-1), signed by both the coach and the principal, is submitted to payroll after the end of the season. CUSD payroll processes the paperwork and payment occurs somewhere between 20-45 days depending on season end date and whether a coach is a certificated employee (CUSD Teacher/Coach) or a classified employee (Walk-on Coach).

• Off-Season Stipend: Coaches can be paid for their off-season coaching as long as the Employee Requisition (ER) is submitted PRIOR TO THE ASSIGNMENT BEGINNING . The amount cannot exceed the inseason stipend amount and contact hours must justify pay (calendar of hours will need to be submitted to Athletic Director prior to submission of a timesheet). Certificated Coaches (CUSD Teacher/Coaches) can be paid an off-season stipend provided the time spent coaching is not during a normally scheduled Athletic/PE Class that he or she is the teacher of record. Classified Coaches (Walk-ons) can be paid for their off season coaching no matter when it occurs. An ASB timesheet is completed and signed by the employee and the site administrator, then submitted to payroll.

CUSD payroll processes the paperwork and payment occurs somewhere between 20-45 days depending on season end date and whether a coach is a certificated employee (CUSD Teacher/Coach) or a classified employee (Walk-on Coach).

BOOSTER CLUBS/SCHOOL-CONNECTED ORGANIZATIONS Booster Clubs and other Parent Organizations, composed of parents, community members, and staff members, come together for the purpose of supporting specific school activities for the benefit of students. These groups are commonly referred to as school-connected organizations. They are important means of connecting parents and other community members with the curricular and co-curricular activities of students and the Board welcomes and encourages parental interest and participation.

Booster and parent organization are separate from school districts with which they are associated and are not governed by the Education Code. However, booster and parent organizations do not have free access to schools and their students. The school district governing board and administration have, and must maintain, exclusive control and management of its public school system. Education Code Section 51520 and 51521 require any school-connected organization and/or activity be one that is authorized by law and permitted by Board Policy.

In accordance with CUSD Board Policy 1230 and accompanying Administrative Regulation 1.75, the Governing Board has established regulations for school-connected organizations. In order to be recognized as a school-connected organization, applications must be completed, tax I.D. numbers must be on file and submitted to your school’s administrator. Once approved, the liaison for each schoolconnected organization will be notified. Approval of school-connected organizations are reviewed annually.

BOOSTER CLUB/SCHOOL-CONNECTED ORGANIZATION RESPONSIBILITY Organizations of parents and other community members are important to coaches and the athletic programs. Booster Clubs cannot have money that is co-mingled with any ASB and/or CUSD funds that exist at each school. Any funds secured by these Booster Clubs are used for the sole purpose of supporting our student-athletes. Coaches are the liaison between the school and the booster club to help them determine needs. All activities are coordinated in this manner. Fundraising is one of the main purposes for these groups so coaches must take an active role in this area. Budgets must revolve around balancing program needs and program wants. All booster groups must have the appropriate documentation on file at the district office and carry the required liability insurance.

Under no circumstances shall school-connected organizations or their individual members hire a person to be a District employee or pay any District employee directly. Any funds received for the purpose of funding extracurricular positions shall be paid through the District, but only after the funds are deposited with the District which will in turn hire personnel and pay the appropriate wage or stipend. (BP 1230) BOOSTER CLUB FUNDRAISING In accordance with Education Code 51521, programs, fundraisers or other activities sponsored by booster and parent organizations must be authorized and conducted according to local board policy,

laws, and school rules. At the beginning of each school year, each booster and parent organization shall submit to the Activities Director a list of the fundrasing events that each organization proposes to hold that year – this also includes any individual sport that conducts all financial business through the school ASB. The Activities Director shall review the proposed events and determine whether the events are in conflict with, or detract from, the school’s educational program.

The following are guidelines for booster/parent organizations fundraising activities within the Capistrano Unified School District: 1.

Use of districts’/schools’ name in fundraising activities should be approved by the school principal/designee and will comply with district policies and state law.

2.

Students shall not be involved in fundraising activities except as volunteers for the booster organization. Students may be required to attend fundraising events/activities, but are not required to participate.

3.

Penal Code Section 320 and 320.5 authorize, under defined circumstances, eligible organizations to conduct raffles which require the payment of a fee for a chance to win a prize. Examples may include raffles and donation drawings as long as they distribute at least 90% of the proceeds to beneficial or charitable purposes.. Public schools are not “eligible organizations” but parent organizations with a 501(c)(3) status are eligible. Information on how to conduct a legal raffle can be obtained by going to the California Attorney General’s website: www.ag.ca.gov 4.

All booster funds are collected and maintained by the organization. The District’s tax identification number cannot and will not be used. No booster funds shall be kept in ASB accounts.

BOOSTER CLUB COMMUNICATION All communication distributed by the booster club must be approved by the head coach prior to distribution (i.e. email, documents, flyers, website, etc.). Parents must give permission (opt in) for email to be used for correspondence. Once permission is granted, all group email distribution lists may not show individual email address. Head coaches must be copied on all emails sent to parents.

TRANSPORTATION ATHLETICS AND CO-CURRICULAR TRANSPORTATION GUIDELINES: The following guidelines are provided in order to assist sites with decisions and administration relative to transportation for athletics and co-curricular activities for the 2014-15 school year: 1.

General Guidelines:

a.

The safety of students must always be the top priority, and all decisions relative to transportation must be made with this in mind. b.

Due to severe budget constraints, district funds will not be allocated to athletic/cocurricular transportation for 2014-15. Any site funds/resources that may be designated for transportation must be offered equitably (in term of percentage of costs covered, not necessarily in terms of actual dollars) to all programs in accordance with ACLU guidelines, Title IX regulations and Board Policies.

c. Site Principals and Athletic Directors will work with coaches/advisors and parent booster/support groups to secure transportation funding in a way that best serves the needs of students, given the above criteria and the options below.

2. Transportation Options: The following options may be used relative to student transportation to athletic and co-curricular events: (BP 3540 and 3541) a. District Bus/ Charter Bus: District or charter buses must be used whenever the distance traveled one way exceeds 20 miles, and/or occurs on a school day, and/or whenever students must be transported during school hours or immediately following dismissal. Exception: This mileage limitation does not apply to events held on weekends or during other non-school days. This option should also be used any time student safety, distance traveled, or other factors (time/day of game) deem appropriate. Only the site Principal, in consult with the Assistant Superintendent-Secondary, can approve exceptions. Due to limited buses and drivers, only charter buses will be available during the designated home-to-school transportation time windows, or whenever a trip’s logistics would encroach on this window. b. District van: Students may be transported via an available district van instead of a district bus provided the driver is a qualified and approved district employee with proper driver forms and valid insurance declaration on file with Athletic Director. c. Private vehicles of approved/cleared voluntary drivers: Other than as specified and required above, students may be transported by private vehicle using approved/cleared Tier I Volunteers that are also approved as drivers provided that all conditions of BP 3541.1 are met relative to driver registration with the district, minimum private vehicle insurance mandates, parent permission, etc… d. Student-arranged self-transport: Students may be required to arrive at a destination by arranging their own transportation provided that ALL the following conditions are met: i.

The site Principal has approved student self-arranged transportation for the activity.

ii.

Parents have been notified in writing as to which events/dates students/parents will be required to arrange their own transportation, and the district “Parent/Guardian Permission Form for StudentArranged Self-Transport to an Off- Campus Activity” has been completed for each student who will arrange self- transport.

iii.

The need for transportation does not occur during the normal school day or immediately following dismissal unless the Principal has granted a specific exception in consult with the Executive Director - Secondary.

iv.

The distance traveled one way does not exceed 20 miles. Exception: This mileage limitation does not apply to events held on weekends or during other non-school days.

v.

No district employee may assist with arranging student self-transportation, assigning carpools, etc. under any circumstances. Students and parents must arrange self-transportation on their own.

3. Transportation Invoices: If you use CUSD Transportation (Buses) your sport will be invoiced directly by the District. Your program will need to pay CUSD directly. Please be sure to make copies of the invoice along with the check # and date of payment. Make check payable to: Capistrano Unified School District, put invoice # on the check, and mail to: Capistrano Unified School District, Attn: Accounts Receivable.

PRESEASON / IN-SEASON RESPONSIBILITIES ATTENDANCE ACCOUNTABILITY All athletes are expected to be in attendance during their 5th and 6th period academic classes at all times unless one of the following circumstances arise: 1.

Home Game on day of 5th or 6th period academic class: Athletes will be dismissed no earlier than one hour prior to contest start time.

2.

Away Game on day of 5th or 6th period academic class: Athletes will be dismissed no earlier than 20 minutes prior to bus departure.

Coaches must communicate with the Attendance Office and all site teachers at least one day prior to any travel that will require student-athletes to miss any class during the school day (unless it is the actual 5th or 6th period athletic class). Communication must be via email and must include the team roster and/or individual team members along with the reason for the missed class(es).

ATHLETIC CLASS ATTENDANCE If a coach has an athletic class during the school day (academic periods 1-6), the head coach or member of coaching staff must be present to work with athletes. If there is a schedule conflict, it is the coach’s responsibility to contact the site Athletic director.

Under no circumstances may an athletic class during the school day be cancelled. If inclement weather occurs or other unforeseeable circumstances arise, athletes will attend study hall, but are not permitted to leave campus without appropriate authorization.

ATHLETE CLEARANCE PROCEDURE Prior to participation in try-outs or team practice, all athletes must be cleared through the High School Athletic Office. Athletes are considered “cleared” when a completed CUSD Athletic Clearance Packet with proof of insurance is turned in and accepted by the Athletic Director. Athletic Clearance Packets are available on the CUSD website or in the Administration Office at your school site. Athletic physicals are valid for one year and must be updated for each school year; if a physical expires, an athlete is not eligible to participate until a new physical examination is completed.

1.

Coaches must have proof students have been cleared by the Athletic Office. Clearance includes a pre-participation physical form, proof of insurance/risk warning form, handbook acknowledgement form and academic eligibility. Student athletes are given a Clearance Pass when all requirements have been met.

2.

Coaches must submit a list to the Athletic Office of athletes prior to the first day of practice.

School Athletic Directors will provide specific timelines and directions for clearance procedures.

3.

Each coach will abide by and instruct all student athletes according to the Athletic Codes and rules of the contests as established by CUSD, the Coast View Athletic Association (CVAA) and the California Interscholastic Federation (CIF).

4.

Coaches will issue uniforms and equipment and keep records of all issues regarding their issuance. Coaches will advise student athletes of the return procedure.

ATHLETIC ELIGIBILITY 1.

A student must meet CIF, League, and Capistrano Unified School District eligibility requirements.

2.

A student/athlete must pass a physical examination given by a physician.

3.

A student/athlete must obtain health insurance or show evidence of coverage to replace insurance that affords the required coverage.

4.

A student/athlete may not compete on an outside (of school) team in the same sport during the season.

5.

A student in Grades 9-12 shall have earned a minimum 2.0 GPA in all enrolled classes during the preceding grading period based on a 4.0 scale. GPAs of students in AP honors classes will be calculated using the 5.0 scale for AP honors course work.

An “A” is worth four (4) grade points, a “B” is worth three (3) grade points, a “C” is worth two (2) grade points and a “I” will receive zero (0) grade points. The grade point average will be determined by dividing the total number of grade points by the total number of courses.

6.

All student/athletes must have a 2.0 GPA, and cannot fail four or more classes. Once the minimum standard is met, the athlete will be allowed to participate in contests. (BP 6145b) PROBATIONARY PERIOD (FOR STUDENT-ATHLETES) The CUSD School Board grants students with less than the minimum required GPA a probation period of one semester (grades 9-12) as long as they pass at least four (4) classes (CIF Rule).

Students granted probationary eligibility must meet the required standards by the end of the probationary period in order to remain eligible for participation.

The Superintendent or designee may grant ineligible students a probation period of not more than one semester. (BP 6145c)

ATHLETIC AWARDS/VARSITY LETTERMEN Varsity head coaches may establish the requirements for the awarding of varsity letters for their sport.

Those requirements must be provided in writing to the athletes and their parents before the beginning of the season. Copies of the requirements must also be provided to the athletic director for approval before distribution. Coaches will be provided with a set amount of awards as well as individual

certificates to honor all athletes at the teams’ sport banquet. Communicate with your athletic director regarding award budget for team, league, and CIF awards.

BUDGET During the pre-season (or even earlier if needed) a budget will need to be formulated for your specific program based on needs vs. wants. There should be two budgets prepared including one that addresses the basic needs of the program to function; and, one that includes a menu that is prioritized by need and want based on the amount of funds secured. Please become familiar with all aspects of preparing a budget and securing funding – see Sections on ASB, Booster Clubs, and Fundraising. Remember that all financial goals cannot include any solicitation of fees of any kind; they are to center on Fundraising and Voluntary Donations. Please submit a copy of any proposed budget(s) to the Athletic Director prior to the preseason.

EQUIPMENT/INVENTORY The Varsity Coach is responsible for the issuing and collection of all equipment. Inventory, issuance, collection, and record keeping for equipment must be coordinated with the Athletic Director. Coaches are responsible for all team equipment; the support of student managers may assist in this process. If athletes fail to return equipment, they are not be allowed to move onto another sport; any monetary charges need to be communicated to the Athletic Director and Activities Clerk.

EQUIPMENT STORAGE 1. Each head coach is responsible for the equipment issued to the team and its appropriate storage.

2. Keep all athletes out of equipment rooms and storage containers.

3. See that all equipment is cleaned, put away on site, and neatly stored in its proper place.

MEDIA RELATIONS/SCORE REPORTS The parents, students and general public enjoy reading about student-athletes. It is the Head Coach’s responsibility to get proper information to the media – especially results immediately following each game/match/meet. Update contest results to the following: 1. OC Register/OC Varsity Email: preps@ocregister.com 2. MaxPreps: www.maxpreps.com 3. Individual Team/Program Website Full cooperation with all representatives of the news media is vital if “good press” is to be expected.

This includes the providing of pre-season and pre-game publicity, providing facilities for representatives of the news media during athletic events, and providing all post game publicity. It is expected coaches be professional in all dealings with the Media. Be measured and always pause and take time to answer the difficult questions. Remember: Nothing is ever “off the record”, be careful when a member of the media takes that position leading into a charged question.

Here are a few things to remember about working with members of the media: 1. Nothing is “off-the-record.” Only reveal things to a reporter “off-the-record” if you are prepared for them to be published or reported.

2. Take time to prepare for an interview. Even after a hard fought contest, make sure that you take a few minutes to wind down so that you are able to give an interview that keeps you, your team, and your school in a positive light.

3. Stay Calm. Do not get upset at confrontational, offensive, or abusive questions.

4. Reporters are not your friends. They have a job to do, which in this world of instant communication has become far more demanding on them and their time.

5. Notify your athletic director and/or principal if contacted about any possibly controversial or complicated story. This includes questions about school and District policies, funding, personnel etc. This notification should take place before answering any questions.

6. Students have First Amendment rights. You cannot prevent a student from speaking with a member of the media if the interview takes place outside of instructional time.

7. Tell the truth. Do not guess. Do not lie. Do not tell partial truths.

8. Do not say “No comment.” If there is an issue that you cannot discuss, use different wording. Here are a few examples: a.

“We cannot discuss this issue due to the privacy of the students/employees involved.” b.

“When the issue is resolved, the relevant parties will be notified.” c.

“I don’t know.”

9. Give reporters the same access to your practices that you do to parents and members of the public.

You have no obligation to interrupt your practices in order to accommodate members of the media.

10. Don’t forget to send copies of any media releases to the District Communications Office.

If you have any additional questions, contact your Athletic Director or the District Communications Office.

OFFICIALS - ONLINE PAY/VOUCHER PAY Officials are our guests. Remember, eyes are always upon a coach and his/her treatment of officials is certainly not any different. Officials are human and make mistakes, and any escalating mistreatment of them will not be tolerated. Officials are generally paid online via RefPay by the athletic director. In certain situations, official’s vouchers will be issued to those referees who choose not to be paid online; those vouchers are due to the Athletic Office the day after the athletic contest.

PARENT & ATHLETE PRE-SEASON MEETING Coaches are responsible for conducting a parent meeting prior to the beginning of the season. Meeting dates must be communicated to the Athletic Director/Activities Director prior to meeting date to avoid conflicts with other school events. The parent meeting is an opportunity to discuss program goals, team rules, practice schedules, budget, fundraising, etc. Additionally, the chain of command needs to be explained if a parent has concerns with the program as follows: •

Chain of Command for parent communication 1.

Coaches-coach; Players-play; Parents-parent 2.

Athlete talks to Coach * If not solved, then…

3.

Parent and Coach meet * If not solved, then…

•

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Parent and Coach meet with Athletic Director Student-Athlete Handbook/Team Rules and Guidelines (including behavior/program expectations) are to be addressed with parents. Remind parents that both the athlete and parent must sign a form acknowledging receipt and agreement to follow rules/expectations as communicated in the handbook.

A copy MUST be presented to the Athletic Director prior to the start of the season. (See student-athlete handbook section below) ROLE MODEL – CLEAR EXPECTATIONS FOR COACHES Please carefully consider the language you use when speaking to or in the vicinity of any of our studentathletes and/or members of the community. Remember that your school is an educational institution first and foremost and that you are part of a team of educators. The language and habits that your student-athletes observe will undoubtedly become a part of their make-up. If you lose control of your emotions, don’t expect the athletes under your direction to maintain theirs. Profanity laced outbursts can never be defended by the Administration and can lead to termination.

SCHEDULES Coast View Athletic Association schedules are created and maintained by the athletic directors.

Schedules are published by individual sport and all changes must be communicated to the athletic director for approval. Varsity head coaches are responsible for creating pre-season game schedule (athletic director can help if needed). Schedules must be submitted to Athletic Director prior to the CIF deadline: Fall - May 1st; Winter - June 1st; Spring - November 1st.

SCHOLAR ATHLETE DISTINCTION Any Varsity student-athlete with a 3.75 total weighted GPA from the previous semester will earn Scholar-Athlete distinction.

STUDENT-ATHLETE HANDBOOK (Behavior/Program Expectations) Student-Athlete Handbook topics to be addressed should include, but are not limited to the following: 1.

Head Coach’s Philosophy 2.

Team Objectives for the year 3.

Calendar of Events 4.

Informed Consent 5.

Lettering Requirement for Varsity 6.

Team Rules and Expectations for Players a.

Attendance (excused vs. unexcused) b.

On-time Accountability c.

Dress Code d.

Academic Eligibility/Expectations e.

Drug/Alcohol/Steroid Policy (Education Code 48900) 1. CUSD 90 Day Suspension from Co-Curricular Activities Policy 2. Encourage enrollment in Voluntary Drug Testing Program f.

Calendar – Practices, Games, and other organized Team Activities g.

Hazing/Bullying/Sexual Harassment Prevention Policies h.

Classroom Behavior; Study Habits; Off-Field Behavior (In-Season/Off-Season) i.

Social Media responsibility

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i. Signature page for both athlete and parent to sign/date to acknowledge and agree to program rules and expectations.

Schedule of games and practice times Transportation policy Discuss drug, alcohol, tobacco and steroid usage, signs, prevention Discuss sportsmanship expectations - athletes, coaches, fans Solicit volunteers at your meeting for booster club help Encourage parent/booster involvement, stress importance of supporting their child Parent attendance at games/contests - crowd control Discuss the parent/coach role – chain of command

*Note: Copy of Student-Athlete Behavior/Program Expectations must be submitted to Athletic Director prior to publishing/distributing.

TRYOUT PROCEDURES 1.

Measurable criteria for evaluating student-athletes shall be established in writing. The criteria must be reviewed and understood by all coaches involved in the player/team selection process. The criteria shall also be provided to each evaluating coach no later than the first day of tryouts.

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Measurable criteria for evaluating student-athletes shall be established in writing and clearly articulated to all players participating in a school team tryout. The criteria will be provided to each student-athlete no later than the first day of tryouts.

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A program’s Head Coach and/or the site Athletic Director shall maintain all rating documents utilized by coaches during the evaluation and assessment of individual student-athletes during a school team tryout for no less than one year (12 months). Each rating document must clearly identify the rater and contact information, to include name, address and phone number.

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All coaches participating in a school team tryout shall be solely focused on player evaluation and have no secondary assignment or task during player assessment and evaluation.

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Upon request, a player or parent will be provided a copy of the individual student-athlete’s tryout evaluation ratings.

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Tryouts will be open to all eligible students, per CIF and district guidelines. Tryout dates will be announced at a minimum via school public address announcements and the school website for at least five school days prior to the first day of tryouts.

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Tryouts will take place over multiple days in order ensure that each player is given proper consideration. No player will be cut any sooner than the end of the second day of tryouts.

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All student-athletes participating in a school team tryout will be prohibited from wearing any attire indicating a private club team affiliation. Thus, each student should be instructed to wear (or be provided with) a plain or generic non-club shirt and be given a generic number or name to identify who they are.

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Coaches affiliated with a private club team may not advertise the school’s logo or mascot on their private club website.

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All coaches also involved with a private club team may not indicate the name of the club team to which they are affiliated on the school website or the website for any school program (i.e. the team’s official website or webpage) or wear private club attire.

WEBSITES Team websites are an invaluable tool for parents and the community to gain information about our programs quickly without having to call the school site. If you maintain a team website, it is expected it is kept up-to-date and includes the following: 1.

Game schedules (all levels, times, opponents, etc.).

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Player rosters.

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Coaches and their contact information as needed.

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Copies of team rules.

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Include any information you feel is important to mention about your team and program.

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If your website is Booster/Parent managed, the Coach must continually monitor all content to make sure it is in line with CIF, District, and School Policy.

POST-SEASON RESPONSIBILITIES BANQUETS Scheduling of sports banquets must be coordinated with the Athletic Director. If utilizing a school facility, all paperwork must be filed with the Activities Director to reserve space and custodial support. If utilizing an off-campus facility, no alcohol can be served. Athletes will not be charged to attend end of season team banquets. Booster clubs assisting with banquet coordination may charge parents and guests if they choose to eat at the banquet, but attendance will be free of charge if guests simply want to attend the award portion of the banquet ceremony only.

CIF PLAYOFF FORMS (ONLINE) Coaches are responsible for ensuring that all post-season CIF paperwork is submitted online and must be done one week prior to playoff entries are due (dates vary by season by sport). To submit information go to http://www.cifsshome.org/login.php.

COACHING EVALUATIONS Each varsity head coach will meet at the end of his/her season with the Principal and/or Athletic Director. This meeting is meant to be used as a tool for positive reinforcement and to offer constructive criticism (Appendix E). Assistant Coaches and their effectiveness will be one of the topics of discussion during the meeting. Head coaches will meet with and evaluate all assistant coaches (Appendix F).

Coaching positions are tendered for one year at a time to both certificated staff (those with CUSD teaching contracts) and walk-ons. All coaches, certificated and ‘walk-on’, serve at the discretion of the Principal. (BP 4127) EQUIPMENT/UNIFORM RETURN Set up immediate equipment and uniform return so that athletes moving to another sport can do so without unnecessary delay. Any athlete that fails to turn in any item can be billed for it. Athletes cannot move into another sport until this process is completed.

PROGRAM EVALUATION All aspects of the program must be evaluated shortly after the season concludes. From practice plans to financials to personnel needs, every aspect of the program needs to be evaluated so improvement can take place moving forward. Great athletic programs that are successful over long periods of time continue to self-evaluate with the purpose of seeking improvement each and every year, even after a championship run.

TEAM MEETING (POST-SEASON) Review season’s goals; recognize athletes and staff; encourage 2 nd sport participation; recommend offseason camps, clinics, and supplemental conditioning opportunities. Set-up uniform/equipment turn in (if not done already). Have athletes evaluate coaches for prompt feedback.

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ADDITIONAL RESPONSIBILITIES Do not allow any student to participate in try-outs, practices, or games without proper athletic clearance from the athletic director Keys are never given to any student or be out of your possession.

Report any unsafe conditions (equipment and facility) to school site administration.

Proper supervision must be in place at all times. Never leave a student who is waiting for a ride after school hours.

Do not allow students to be transported to or from contests in other than prescribed transportation (unless appropriate paperwork has been completed and submitted to the school’s athletic department).

Do not contact students at “feeder” schools or allow them to visit you or practice with your team.

These students can attend approved “youth camps” or participate on a travel/club team that you are affiliated as long as CIF rules are followed (see #7 below).

Do not recruit, use “undue influence”, or violate CIF-SS regulations in getting student- athletes to attend your High School.

Confidential information concerning students (i.e., grades, medical data, personal notes, etc.) may not be discussed with other athletes, parents, or be made public.

Do not distribute information concerning summer camps without clearing the information contained therein with your Athletic Director.

Create clearly defined student-to-coach boundaries. Understand professional boundaries apply to not only the real world, but also the social media world as well. Inappropriate behavior in the online/cyber world of communication will not be tolerated. Be aware of male/female boundaries such as meeting alone or riding in a car alone. Be smart and professional in this area at all times.

Become familiar with CIF Blue Book Regulations including but not limited to “undue influence” violations, sport specific rules, summer dead period, etc.

Become familiar with CVAA Constitution and sport specific regulations.

Become familiar with CUSD Board Policies as they relate to athletics and student- athletes.

FIELD TRIPS (OVERNIGHT TRIPS) - SUPERVISION Any athletic trip that requires an overnight stay must have prior approval by the CUSD Board of Education. A properly filled out Field Trip Request packet must be submitted to the appropriate site Administrator). A complete itinerary and cost must be approved prior to the trip. Coaches should make every effort to schedule overnight travel to avoid student-athletes missing school whenever possible.

If trip is outside of California and beyond a border State, approval must be obtained by the school Principal, CUSD, and the CIF-SS (see Athletic Director). (BP 6153) Timelines (CUSD) must be followed well in advance in order for all overnight trips to be approved. If any parents are chaperoning the trip or acting as volunteer drivers, parents (chaperones) must be cleared Tier I Volunteers (see volunteer section for clearance process).

ASB GUIDELINES PURCHASE ORDERS (PO) 1. PO’s must be submitted and approved by ASB prior to spending/making purchases. PO’s are due to the Activities Office each week (PO’s are approved generally every week during the ASB period).

2. Funds must be in the team account before ASB will approve any PO’s.

3. When estimating expenses for PO’s, it’s always good to estimate on the high end, in case of unforeseen items/expenses (tax, shipping, etc.) Reimbursement cannot be made for more than 10% over the amount of the approved Purchase Order (PO).

4. Any items ordered that have to be shipped MUST be shipped to the school site, not to your home or office.

5. Upon receipt of product, any packing slip contained in shipment must be submitted to your ASB Clerk.

6. PO’s must be as specific as possible, and may not be “lumped together” for multiple types of expenses.

Examples of some basic PO’s are: a.

Reimbursement for Team Meals (receipts must specify ALL food/beverages ordered). b.

Equipment Purchase c.

Equipment Repair d. Uniforms/Apparel e. Banquet f. Awards g. Travel Expenses (gas, lodging, food) 7. Open PO’s: Please designate the PO as “open” (anywhere in the description) if it will be spent on it more than one time. Open PO’s are good from the time they are approved through the remainder of the school year.

8. Do not use “NTE” on PO’s.

9. No GIFT CARDS can be purchased through an ASB account. (Volunteers may not be rewarded with gift cards, a PO may not be filled out for a gift card in order to spend money using the gift card).

10. No fees or dues allowed.

11. Do not use “Misc.” or “Etc...”.

INVOICES/RECEIPTS 1. When turning in receipts/invoices for payment/reimbursement, a copy of the corresponding PO must be included that was approved for the expense.

2. Invoices/receipts must be dated on or after the date of the PO approval.

3. If a coach is to be reimbursed for an expense, there must be an approved PO in the name of the coach; proof of payment, i.e. cash receipt, credit card receipt/statement (all must be original – not copies) must be submitted.

4. Invoices submitted must be original, and signed as “ok to pay.”

5. Per auditors, ASB is not allowed to pay from “Statements,” only from INVOICES. 6. All receipts turned in for reimbursement must be ORIGINAL and if credit card receipt – must be signed.

7. Any receipts for food/beverage must be itemized with detailed description of orders.

8. NO ALCOHOL. 9. DO NOT comingle personal expenses with school purchases.

REIMBURSEMENTS/PAYMENTS 1. Reimbursement/Payments are processed in a timely manner through ASB. After checks are signed by administrators, they are then processed and mailed out. However, late in the school year there is a cutoff date to process any final PO’s for approval and reimbursement. Verify with the ASB clerk in early Spring to confirm final deadline.

DEPOSITS 1. Deposit slips must be signed with account number listed with the club/sport.

2. Account number must be written on all checks so that they can be tracked and placed in proper account.

3. All deposits must be counted in front of ASB clerk at the time the deposit is being made. Please initial all amounts on the deposit slip.

4. Copies of individual receipts must accompany all monies for deposit (cash and checks). A receipt book will be required.

FUNDRAISING In accordance with Education Code 51521, programs, fundraisers or other activities sponsored by booster and school-connected organizations must be authorized and conducted according to local board policy, laws, and school rules. At the beginning of each school year, each booster and parent organization shall submit to the Activities Director a list of the fundrasing events that each organization proposes to hold that year – this also includes any individual sport that conducts all financial business through the School ASB. The Activities Director shall review the proposed events and determine whether the events are in conflict with or detract from the school’s educational program.

The following are guidelines for booster/parent organizations fundraising activities within the Capistrano Unified School District: 1.

Use of districts’/schools’ name in fundraising activities must be approved by the school principal/designee and will comply with district policies and state law.

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Students shall not be involved in fundraising activities except as volunteers for the

booster organization. Students may be required to attend fundraising events/activities, but are not required to participate.

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It is possible for a private, nondistrict, non-ASB nonprofit group, such as a parent group, education foundation or booster club, to conduct raffles as long as the organization is a tax-exempt nonprofit organization with an approved tax identification number pursuant to Revenue and Taxation Code 23701d. The organization must have been licensed to do business in California for at least one year, must register with the attorney general’s Registry of Charitable Trusts and must receive written confirmation of the annual registration before holding the initial raffle. These nonprofit groups must register every 12 months and distribute at least 90% of the proceeds to beneficial or charitable purposes. They must also submit an annual report with gross receipts, expenses, net profit and the charitable purpose for which they used the money. The raffle tickets and stubs must be numbered, and adults must supervise the drawing, which may not be conducted over the Internet.

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All booster funds are collected and maintained by the organization. The district’s tax identification number cannot and will not be used. No booster funds shall be kept in ASB accounts.

FUNDRAISERS ASB approval is required for all fundraisers. If Booster Club involved fundraising (see fundraising guidelines under Booster Clubs above).

1. You must fill out a request form along with a revenue potential form for approval by ASB before the event.

2. Ten (10) days after the conclusion of the fundraiser, all completed paperwork (sales analysis report) must be returned to the Activities Office.

3. NO RAFFLES ALLOWED (Unless you have a license issued by the state through a charitable organization).

Penal Code Section 320 and 320.5 authorize, under defined sircumstances, eligible organizations to conduct raffles which require the payment of a fee for a chance to win a prize. Public schools are not “eligible organizations” but parent organizations with a 501(c)(3) status are eligible. Information on how to conduct a legal raffle can be obtained by going to the California Attorney General’s website: www.ag.ca.gov

FACILITIES FACILITY RESPONSIBILITIES 1. Clean up all trash and switch off lights and lock doors/gates securely upon leaving any facility.

2. Use of any facility by groups or individuals who are not CUSD students or staff members at respective school sites are not permitted without the appropriate Facilities Use Agreement & Insurance paperwork. Custodial and grounds crew will report unauthorized use of any facility.

FACILITY MODIFICATIONS 1. Modifications to CUSD athletic facilities must be pre-approved by the Principal and CUSD Maintenance and Operations (M&O). Coaches wishing to modify facilities must submit their CUSD Site Improvement Request Form to the Athletic Director for discussion/consideration. If preliminary approval, the site Principal signs off and then it is forwarded to M&O for final approval. No work can be performed without obtaining written final approval from CUSD M&O.

FACILITY USE FOR TEAMS 1. Priority for athletic facility use will be for the high school in-season teams first and out of season high school teams next. Athletic facility use will be determined in the following manner: a.

Respective coaches of sports/activities needing to share the same facility will be asked to meet at a mutually agreeable time and work out a plan to share said facility. b.

Should these coaches fail to reach an agreement, the Athletic Director will mitigate and determine usage schedule to ensure equitable access to all in-season teams. c.

Use of facilities out of season must be cleared through the Athletic Director and is subject to availability. d.

Should two or more sports wish to use the same facility during their off-seasons and cannot agree on times (see b. above). e.

All athletic facility usage must be placed on the MASTER ATHLETIC FACILITY CALENDAR managed by the Athletic/Activities Director.

FACILITY USE FOR OUTSIDE GROUPS 1. All CUSD facility requests must be made online at: www.capousd.org or direct link: https://cusd.civicpermits.com/Account/Login?ReturnUrl=%2f 2. No unauthorized athletic facility use will be tolerated. Outside groups cannot gain access through a High School coach or his/her keys (see liability issue below).

Many people in the community will approach a coach and ask if it is "OK" for their team to practice using the school facility. There is a process that everyone, including the coach, must go through to use the athletic facilities. A coach's keys do not entitle them to grant use of school facilities. The process for use of facilities is designed to protect everyone from unnecessary liability. When you, as the coach, tell someone it is “OK,� you can be found responsible and liable for any injuries and damage that may occur. Only the district can grant permission and they will require all outside groups to provide liability insurance along with proper supervision, thus taking you, the coach, out of the liability loop. Refer all such inquiries to the Athletic Director.

GROUNDS & RAIN POLICY A one week notice is required for special requests on field preparation for contests. Requests for maintenance or repairs to facilities must be made in writing to the Athletic Director (use of the facility may be restricted during the period of repair).

Establish a rain policy for outdoor sports, inform your team parents of this policy. In the event of rain, natural grass athletic fields will be closed until field use can be determined by the Grounds Lead and Athletic Director (This will be determined by 12 noon). Have an alternate practice plan in the event of rain. The stadium field will be available on rainy days, with the exception of thunder storms.

Please clean up after games/practices. Please ask your opponent prior to the game to pick up after their team. With a little effort, together we can keep our facilities clean.

LOCKER ROOMS It is the responsibility of each Head Coach to ensure that all locker rooms are kept secure and that the environment is a safe place for all athletes and is free of harassment, bullying, hazing, and any other destructive behaviors. The locker room must be kept clean at all times and athletes must abide by the rules of NO FOOD, NO CLEATS, NO DRINKS (except water). Remind your athletes daily that lockers need to be secured and to avoid storing valuables inside.

TEAM ROOMS If your team has access to any specific “team” room it is the responsibility of the Head Coach to ensure all rules are followed (see locker rooms above). The biggest difference between a team room and a general locker room is supervision. Any specific room designated for a particular team must be supervised by an approved coach at all times. Obviously gender issues and athletes using the room for changing their clothes presents challenges, but nonetheless the coach is accountable for athlete behavior.

LIABILITY COACHES AND RISK MANAGEMENT The definition of risk management is exactly what it says, managing risk. Your objective is to provide the safest environment possible to avoid litigation. As a coach you have certain legal liabilities to fulfill. If you fail to do so, and it is determined that you were negligent, you could be sued under tort law. To greatly reduce the chances of this type of civil legal action occurring, there are specific legal duties you must follow.

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Duty to Properly Plan the Activity – Daily practice plans and season plans need to be in writing with attention to safety and well-being of athletes.

Duty to Provide Proper Instruction – Coaches must be trained in the teaching of the proper technical and tactical skills correctly so that athletes are safe and do not sustain injury from improper technique taught by the coach.

Duty to Warn of Inherent Risks – Explain inherent risks associated with sport and risks associated with improper technique. Use written notices, releases, videos, and repeated warnings about risks (you may want to video technique instruction for your records).

Duty to Provide Safe Physical Environment – Inspect equipment, playing facility, training and dressing areas. Remedy hazardous or questionable conditions if you can; if not, submit immediate work order request to Athletic Director – note “Safety Issue”. Develop a facility and equipment checklist and use it regularly – keep on file.

Duty to Provide Adequate and Proper Equipment – Buy the best equipment your program can afford. Teach athletes how to fit, use, and inspect their equipment. Inspect all equipment regularly; you have a responsibility to inspect equipment that a player purchases on their own. In football and lacrosse, all equipment must be submitted for annual “reconditioning” from a District approved vendor. Defective

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equipment is destroyed and must be replaced. Again, any equipment that a player owns personally, must be submitted with the program wide reconditioning (at the program’s expense).

Duty to Match Athletes Appropriately – Match players according to size, maturity, skill, experience, and age so that they are not placed in situations in which risk of injury is increased.

Modify drills if mismatches cannot be avoided; be especially alert to mismatches between gender, athletes recovering from injury, and athletes with disabilities.

Duty to Evaluate Athletes for Injury or Incapacity – Insure that all athletes have received medical clearance to participate. All coaches must be trained in CPR and First Aid. Use proper judgment when assessing injury or illness and whether or not they should be removed from participation.

If an Athletic Trainer or Physician is present, you can transfer that responsibility to that person.

Always obtain medical and parental written approval before permitting an ill or injured athlete to return to play. If a concussion is diagnosed or suspected, a Physician Return to School Form must be submitted to the School Nurse (in addition to the medical and parental approvals).

Duty to Supervise the Activity Closely – All team activities must be supervised by a coach.

Know your sport so well that you can anticipate potentially dangerous situations and be positioned to prevent them from occurring. Specific supervision must be employed when coaching and teaching specific techniques that could cause injury if not properly executed. Use posters, notices and signs to support but not replace your supervision. Do not encourage reckless or overly aggressive behavior that threatens the safety of any athlete.

Duty to Provide Appropriate Emergency Assistance – Protect injured athlete from further harm. Provide appropriate first aid. Attempt to maintain and restore life by applying CPR when required. Transfer treatment responsibility to trained medical personnel. Complete Accident Report within 24 hrs. or next school day and submit to the Athletic Director and School Nurse.

Duty to Protect Against Physical and Psychological Harm from Others – Adhere to policies against discrimination of all types, hazing and bullying, and sexual harassment (place in Team Policies Handbook). Be observant and investigate any potential behaviors as described above. Report incidents to School Site Administration immediately – even if you are unsure if they have occurred.

Keep records.

SAFETY & EMERGENCY CARDS Each coach is responsible to see that an Athletic Emergency Card with current information is present and available at each practice and at each contest for every student present. Be aware of any medical issues a parent may have indicated on the emergency card. This includes all student-athletes, any students serving as managers, scorekeepers, or statisticians. Again, make sure that your medical kit is with you at all times and familiarize yourself with the location of all AED’s on campus.

ACCIDENTS/INJURIES & ACCIDENT REPORTS All coaches are responsible for having a medical kit that may be obtained from the athletic trainer at the beginning of the season. The medical kit must be available at every practice and competition. It is the duty of the high school Athletic Trainer to help assist and treat athlete injuries.

As an athletic coach, you will experience accidents to your players. A few basic steps can often save time for both you and the player and possibly save further injury to the player. Coaches must fill out an Accident Report within 24 hours (or next school day if on weekend) for any athlete that receives a significant injury in an athletic activity. Simple strains and pulls that do not require medical attention do not require an accident report; if you are not sure about the severity, be conservative and fill one out to be safe.

The Head Coach for Varsity or Lower Level team within each sport is responsible for all items (#1 - #8) listed below). If the injury is serious and requires immediate medical treatment, do the following: 1.

Call Paramedics – 911 (APPENDIX O) 2.

Call parent(s) or person(s) listed on the Emergency Card.

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When during school time, notify School Site Nurse, Athletic Director and/or School Site Administrator; if after hours, attempt to call Athletic Director and/or Administrator (if contact attempts fail, try again the next day by 8:00 a.m.).

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Fill out an Accident Report form (APPENDIX N) and send it to the Athletic Director's office by 8:00 a.m. the following workday (must not exceed 24 hours to report – or next school day if on a weekend or holiday).

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If Paramedics (911) called, contact School Nurse and/or Athletic Director to fill out 911 Call Log (APPENDIX P).

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Make contact with parents as a follow-up on the injury - call and inquire about your player.

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Before a player can return to practice, he/she must have a doctor's release stating he/she may again participate in athletics.

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Never allow an injured player to leave the site (practice or a game) without first contacting his/her parents about the injury and determine how that player is to be transported home. Do not allow injured players to leave practice or games with someone other than a parent without first getting parent approval.

If the injury does not require immediate hospitalization or doctor's attention, then in collaboration with the athletic trainer treat the injury, call the parents after practice, fill out an Accident Report form and send completed report to the Athletic Director's office by 8:00 a.m. the following work day as per #4 above. Coach or trainer will follow-up with athlete and parent. This is to get information only.

EMERGENCY ACTION PLAN Each High School must have an Emergency Action Plan ready to be implemented whenever needed.

Coaches must familiarize themselves with the EAP and a copy can be obtained via the School Office Manager in the Administration Building. Be prepared to implement the Emergency Action Plan if a situation occurs while your athletes are under your direct supervision. First Aid kits should be with the coach at all times and it is the coach’s responsibility to know the location of Automated External Defibrillators (AED) on the school campus in relation to the practice and playing facility.

LAW OF NEGLIGENCE Liability implies responsibility, and it is practically synonymous with supervision. Every coach is constantly liable for the results of his/her actions while performing his/her duties. You should understand what “negligence ” means. A coach is bound by the law to exercise good judgment.

Negligence is the failure to exercise reasonable care in the execution of assigned duties. Generally, negligence allegations cite commission of a hazardous act or omission of reasonable care (failure to act) in the performance of supervisory responsibility.

STUDENT FEES The Capistrano Unified School District continuously strives to offer students a comprehensive array of programs within the District. We know these programs are important to our students and the community. At the same time, the California Constitution requires that public education be provided to students free of charge, unless a charge is specifically authorized by law for a particular program or activity. Recently, a lawsuit against the State of California brought to light many practices that violated this right, and mandated the need for districts to monitor all activity related to student fees.

In general, the law is very clear: School Districts may not charge fees for school programs and extracurricular activities, except those for which a fee is specifically authorized by law. This means that CUSD, like all districts in California, must ensure that parents, staff, and the community are clear on the guidelines for student fees and donations, and that they are followed with absolute consistency. Please note that the law does not prohibit a school district or its programs from requesting voluntary donations or engaging in fundraising activities and programs. These donations and fundraised financial contributions are voluntary, and all students will be allowed to participate in school activities and extracurricular activities regardless of whether the parent or legal guardian makes a donation.

However, it's the manner in which we make those requests that is crucial. Keep in mind that the term “fee” and its definition of requiring payment must be removed from your program’s vocabulary in all correspondence, mindset, perception and of course, reality. Any correspondence with parents/players with regard to budgets, fundraising, and voluntary donations must be approved by the Varsity Head Coach before being submitted for pre-approval to the School Administration – this applies to all Booster Club communication and Team Website content as well.

Education Code 49011b states that “All supplies, materials and equipment needed to participate in educational activities shall be provided to pupils free of charge.”

1. A waiver process shall not render an otherwise impermissible fee permissible.

2. School districts and schools shall not establish a two-tier educational system by requiring a minimal educational standard and also offering a second, higher educational standard that pupils may only obtain through payment of fee or purchase of additional supplies that the school district or a school does not provide.

3. The school district or a school shall not offer course credit or privileges related to educational activity in exchange for money or donations of goods or services from a pupil or pupil's parents

Click on the link below for further guidance and allowable correspondence with regard to requesting voluntary donations for your specific High School Athletic Team/Program. (see appendix for forms: http://capousd.ca.schoolloop.com/staffstudentfees )

DISTRICT POLICIES STUDENT HARASSMENT Every student is entitled to a safe school environment free from discrimination, harassment, intimidation and bullying. The District’s policies are available on the CUSD website and in each of our school’s offices. The District prohibits bullying as defined in Education Code Section 48900(r) including, but not limited to, discrimination, harassment, intimidation and bullying based on the actual or perceived characteristics set forth in Penal Code section 422.55 and Education Code Section 220, which are disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics.

Acts of discrimination, harassment, intimidation or bullying must be brought to the attention of the principal. A complaint may be made anonymously by contacting the school administration. If there is sufficient corroborating information, the District will commence an investigation. Complaints will be considered confidential. However, it may be necessary to disclose certain information in order to effectively investigate. Students who violate the District’s policies on discrimination, harassment, intimidation and bullying may be subject to discipline, including suspension and expulsion. The District prohibits retaliation against individuals who make complaints or provide information related to such complaints.

POSITIVE SCHOOL CLIMATE (BP 5140) The Governing Board desires to provide an orderly and caring learning environment in which students work diligently on their studies, feel comfortable, share responsibility for maintaining a positive school climate, and take pride in their school and their achievements. District staff shall encourage and reward success and achievement, participation in community projects, and positive student conduct. The District shall encourage attitudes and behaviors that promote mutual respect and harmonious relations.

The schools shall promote nonviolent conflict resolution techniques and provide students with opportunities to voice their concerns about school policies and practices in responsible, appropriate ways. The Superintendent or designee may initiate student courts, campus beautification projects, buddy systems, vandalism prevention campaigns, and other programs in which students may identify and solve problems that affect their schools.

Students shall not: bully or injure other students; use vulgar, obscene or inflammatory language which challenges others toward violence; or damage or deface school or personal property. Students who do so shall be subject to appropriate counseling and discipline in accordance with law.

The Board encourages classroom use of conflict resolution and cooperative learning techniques and other strategies that foster positive social interactions among students from diverse backgrounds. The District shall provide instruction and counseling designed to promote positive racial and ethnic identity,

help students understand diverse cultures, teach them to think critically about racial bias, and show them how to deal with discriminatory behavior in appropriate ways.

SEXUAL HARASSMENT (BP 5183) The Governing Board is committed to maintaining a learning environment that is free of harassment.

The Board prohibits the unlawful sexual harassment of any student by any employee, student, or other person at school or at any school-related activity.

According to Equal Employment Opportunity Commission guidelines, sexual harassment is an act of discrimination on the basis of sex within the meaning of Title VII of the Civil Rights Act of 1964, as amended. Sexual harassment is similarly construed within the meaning of Title IX of the Education Amendments pertaining to academic life. In accordance with Title VII and Title IX, the District defines sexual harassment as follows: Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or academic status, (2) submission to, or rejection of, such conduct by an individual is used as the basis for an employment decision or academic decision affecting that person, or (3) such conduct has the purpose or effect of substantially interfering with an individual’s work or academic performance or creating an intimidating, hostile, or offensive working or learning environment.

The appointed Uniform Complaint Officer for the District is the Title IX Officer, and Sexual Harassment Officer. Students shall be assured that they need not endure any form of unwelcome sexual behavior or communication. They shall further be assured that they need not endure, for any reason, any harassment which impairs the educational environment or a student’s emotional well-being at school.

The Uniform Complaint Officer shall ensure that students receive age-appropriate information related to sexual harassment.

Any student who engages in the sexual harassment of anyone at school or a school-related activity shall be subject to disciplinary action. For students in grades K-3, this disciplinary action shall depend on the maturity of the students and the circumstances involved. For students in grades 4 through 12, the disciplinary action may include, but is not limited to, suspension and/or expulsion.

Students shall be informed that they should immediately report any incidents to either the principal, or their designee if they feel they are being harassed. Any student or parent on behalf of the student, who feels that he/she is being sexually harassed may pursue the complaint in an informal process or may file a formal complaint with the District. Within 24 hours, staff shall report complaints of sexual harassment to the principal or designee and to the Uniform Complaint Officer’s office, who will immediately log the complaint. Staff shall similarly report any such incidents they may observe even if the harassed student has not complained to the principal or designee.

The principal or designee shall immediately investigate any report of the sexual harassment of a student.

If a more extensive investigation is necessary, the District may utilize an outside investigator who shall serve as a fact finder. Upon verifying that sexual harassment occurred, the principal or designee shall

ensure that appropriate action is promptly taken to end the harassment, address its effects on the person subjected to the harassment, and prevent any further instances of harassment. A student may make either an informal complaint, which is a complaint which is either written or verbal, of an alleged act of sexual harassment; or a student may file a formal complaint, which is a complaint filed on the District’s complaint form, with the Superintendent or designee in accordance with District’s procedure.

The District prohibits retaliatory behavior against any complainant or any participant in the complaint process. Information related to a complaint of sexual harassment shall be kept confidential to the extent possible, within legal constraints and individuals involved in the investigation of such a complaint shall not discuss related information outside the investigation process.

HAZING Hazing comes in many forms and no matter what form it takes, such behaviors cannot be tolerated – ever. People often picture hazing as serious behavior that include harassment, violence, forced alcohol consumption and other illegal acts. Yes, that is a more serious and illegal side of hazing but it can also take the form of seemingly innocent acts that are often thought to be part of “team building” or “team bonding. “Soft” hazing can take the form of forced dress up days and face painting for new team members to be “embarrassed” at school, or even something as innocent as having the sophomores bring the balls in from practice every day. Anytime a group is singled out for embarrassment or as a way to “initiate” them to the team could be considered hazing – and that will not be tolerated. In fact, any serious offense could lead to termination. The Head Coach is responsible for the conduct of his/her team so it is vital that you be proactive and draw the line against hazing.

Why Does Hazing Exist?

Hazing exists because parents, teachers/coaches and students permit it to exist. That may sound very harsh but unfortunately it is true. Parents need to demand that hazing be met with zero tolerance. Teachers/coaches must not look the other way and ignore traditions. Students have to feel safe to speak up and tell an adult when they see or hear of any form of hazing. It's that simple. Only YOU can end hazing. Remove hazing from the list of high school traditions.

Emphasize that hazing is an illegal activity and will not be tolerated.

Hazing is Illegal!

Hazing is illegal in California. The legal ramifications of hazing are enormous. Protect our studentathletes with a zero tolerance policy and proactive education about hazing. Assume nothing.

Even if you think your team/program is immune, you need to discuss the subject, lay out the ground rules and enforce them unequivocally.

CIF-SS BLUE BOOK / CVAA CONSTITUTION Copies of both the CIF Southern Section Blue Book (www.cifss.org) and Coast View Athletic Association Constitution are available in the Athletic Director’s Office. It is imperative that you familiarize yourself with both documents as they pertain to your sport. Important reminders: Undue Influence: Any pre-enrollment contact by any persons associated with the High School to induce a student to enroll or transfer to that High School may cause the student to be ineligible for high school athletics for a period of one (1) year. (CIF Blue Book Rule 510).

Pre-Enrollment Contact: Any student who transfers to a High School after the beginning of their 9th grade year who has participated on a team (travel ball / club / etc…) that is coached by a current coach at that High School in the same sport could be declared ineligible for a period of one (1) year.

Transfer Eligibility: Any student that transfers to a High School after the beginning of the school year, must be cleared through the athletic director (paperwork submitted online to CIF). If an athlete and their entire family moves into one High School’s boundaries from another, they will be immediately eligible (undue influence / pre-enrollment contact not included). If an athlete does not change residences (goes from Private to Public) or moves from one parent to another (divorce/separation) and this is their first transfer, they can obtain varsity eligibility after a Sit-Out-Period (SOP).

SUMMER CAMPS/PRACTICE Guidelines for conducting Youth Camps and High School Practice during the Summer are as follows: •

Summer Practice: (Donation based and free of charge for facility) are for all returning high school athletes. Donation based funds are paid to your high school program (deposited into Booster or ASB using FCMAT guidelines). Individual coaches (that have been formally hired by CUSD) can be paid up to the amount of their in-season stipend. If an individual is coaching two levels at different times that do not overlap and justify payment, that person could get two (2) summer time stipends (see Page 5 for off-season pay protocol).

•

Incoming 9th Graders: Can be donation based and treated like returners, or can be considered a Youth Camp with the following guidelines and can be run through one of two entities:  Saddleback College: 70/30 split – Coach will be charged facility fee and custodial coverage out of the 70% cut; also, no athletic equipment that belongs to CUSD may be utilized (ie.

Balls, FB Shields, etc…). Saddleback College gets 30% off the top and all other costs come out of the coach’s 70% including payment of additional coaches, facility rental, custodial fees, and insurance. In addition, the coach must have his/her DBA, EIN number, and Business Card.  Non-Profit (501c.3): Youth Camp can be run through 501c.3 as long as the NonProfit organization is NOT connected to the High School or CUSD in any way. The 501c.3 would apply online to use the facility (application fee and copy of insurance indemnifying CUSD) and would be billed for facility usage at non-profit rate and any custodial charges. Coaches would be paid by the 501c.3 and any camp flyer would have to show that the camp is run by the 501c.3. No flyers can be distributed by the high school staff. No CUSD athletic equipment may be utilized.

Youth Camps: See Youth Camp reference above (for Saddleback College or 501c.3)

•

Note: If you are running a Youth Camps(s) as well, you have the above two options to do so. Keep in mind that if the Youth Camp is “donation based” (payable to: High School Baseball or High School Football – etc…), you cannot get paid a summer stipend for the Youth Camp directly. It would go into your program’s high school account (ASB, Foundation, Boosters), and would help fund a regular high school practice summer stipend.

APPENDIX

Head Coach Checklist .................................................................................................................................... A Athletic Clearance Packet ..............................................................................................................................B CIF Code of Ethics...........................................................................................................................................C Coaching Observation Form.......................................................................................................................... D Gift Donation Form ........................................................................................................................................E Board Policy 1240 – Volunteer Assistance..................................................................................................... F Parent Permission Form for Student-Arranged Self Transport .................................................................... G Employee/Volunteer Personal Automobile Use Permission Form...............................................................

H Transportation Authorization and Waiver ................................................................................................. I Board Policy 6145 – Extra-Curricular and Co-Curricular Activities/Probationary Period ..............................

J

Board

Policy

3541.1a

–

School

Related

Trips

.................................................................................................K Coach Self-Evaluation Form ........................................................................................................................... L Assistant Coach Evaluation Form................................................................................................................. M Confidential Student Accident Report……………………………………………………………………………………………………..N Guidelines For School District 911 Calls…………………………………………………………………………………………………..O CUSD 911 Call Log……………………………………………………………………………………………………………………………………P Head Coach Clearance Statement……………………………………………………………………………………………………………Q Assistant Coach Signature Sheet………………………………………………………………………………………………………………R Board Policy 3315 – Relations With Vendors……………………………………………………………………………………………S Board Policy 3290 – Gifts, Grants and Bequests……………………………………………………………………………………….T Board Policy 3291 – Gifts to School Personnel…………………………………………………………………………………………U

APPENDIX A

APPENDIX A

APPENDIX B

APPENDIX C

APPENDIX D

APPENDIX E

APPENDIX E

APPENDIX F

APPENDIX G

CAPISTRANO UNIFIED SCHOOL DISTRICT San Juan Capistrano, California Date TO: Philippa Geiger Executive Director, Fiscal Services FROM: School/Department SUBJECT: DONATION OF FUNDS/EQUIPMENT It is requested the following gift(s) be recommended for acceptance by the Board of Trustees: A. Name of Donor: Address of Donor: B. FUNDS (attach check to this form) Total Amount: $ Check No., Organization, etc.

Funds to be applied as follows: Account Code Amount 01-0400-0-

-

-

-

-000-000-000 $

-

-

-000-000-000 $

-

-

-000-000-000 $

Description/Purpose: 01-0400-0-

-

Description/Purpose: 01-0400-0-

-

Description/Purpose: C. EQUIPMENT Item: Serial No.

Model No.:

Approximate Age:

Other Info:

Site Administrator

Executive Director, Fiscal Services

100079 DW-20 (rev. 4/09; 6/2012)

APPENDIX H Community Relations BP 1240(a) VOLUNTEER ASSISTANCE The Governing Board encourages parents/guardians, business, senior citizens, and other members of the community to share their time, knowledge and abilities with students. Volunteer assistance in schools enriches the educational program, enhances supervision of students and contributes to school safety while strengthening the schools' relationships with the community. The Board also encourages community members to serve as mentors to provide support and motivation to students.

A volunteer is a parent, community member or other adult who assists at a school site or program on a regular or semi-regular basis during school hours. Also included in this definition are those who help on a one-time basis transporting or working with children without the direct oversight of staff. Parents who observe or visit their child at school on a regular basis and stay more than 15 minutes each time are considered volunteers. Volunteer screening is required for all volunteers. Volunteers shall be divided into two categories: Student Contact Volunteers – Tier I Volunteers These volunteers may assist personnel in the performance of their duties which, in the judgment of the personnel to whom the volunteer is assigned, may be performed by a person not licensed as a classroom teacher. Volunteers in this category are required to be fingerprinted and have a criminal record clearance. Volunteers shall be informed that the district is conducting this records check.

Volunteers in this category require acknowledgement/signoff on the Volunteer Handbook, fingerprinting and a criminal record clearance, and identification as a cleared volunteer (district issued badge).

Volunteers in this category include: 1. Coaches, assistant coaches, co-curricular assistants 2. Tutoring or mentoring inside or outside the classroom or another unsupervised school setting 3. Attending or chaperoning overnight school-sponsored trips 4. Transporting students in a private vehicle 5. Student teachers

6. Any other volunteer activity, including that done by parents in child care and development programs, where there is unsupervised contact with children 7. Any other volunteer activity where the funding agency requires such a criminal record clearance BP 1240(b) Non-Student Contact/Supervised Contact Volunteers – Tier II These volunteers may work on projects pursuant to Governing Board policy and Administrative Regulation under the direct supervision of CUSD staff. Tier II volunteers are required to sign off on the acknowledgement of the Volunteer Handbook, sign in at the front office, and display site issued identification.

Volunteers shall act in accordance with district policies and school rules and serve at the discretion of CUSD employees. At their discretion, employees who supervise volunteers may ask any volunteer who violates regulations or protocols to leave the campus. Employees should confer with the principal or designee regarding any such volunteers. Work performed by volunteers shall be limited to those projects that do not replace the normal maintenance duties of classified staff. The Board nevertheless encourages volunteers to assist with shortterm projects to the extent that they enhance the classroom or

school, do not significantly increase workloads, and comply with employee collective bargaining agreements.

APPENDIX I

APPENDIX J

APPENDIX K

APPENDIX L

APPENDIX L

APPENDIX L

APPENDIX M Business and Non-instructional Operations BP 3541.1(a) SCHOOL-RELATED TRIPS The District may provide transportation in school buses, school pupil activity buses, or on public transportation vehicles for field trips and excursions in connection with instruction or school-related social, educational, cultural, athletic or school band activities as approved by current Governing Board policy and administrative regulations. (cf .35330 – Excursions and Field Trips) (cf. 3541.1 – Transportation for School Related Trips) (cf. 3541.5 - Alternative Transportation Arrangements)

School-related organizations requesting transportation shall be fully responsible for the costs of their trips unless funding has been approved by the Board. (cf. 1230 – School Connected Organizations) (cf. 3250 - Transportation Fees) (cf. 3542 – School bus Drivers) (cf. 3543 - Transportation: Emergency and Safety Procedures) (cf. 6153 - School-Sponsored Trips)

Transportation by Private Vehicle The Superintendent or designee may authorize the transportation of students by private automobile for approved field trips and activities when the vehicle is driven by an adult, age 18 or older, who has registered with the District for such purposes.

Before transporting students on any field trip or activity, drivers shall register with the District. Drivers shall receive safety and emergency instructions which shall be kept in their car. All student passengers shall provide permission slips signed by their parents/guardians.

Drivers shall be required to possess a valid California driver's license and liability insurance of at least $100,000 per occurrence. CUSD reserves the right to require volunteer drivers to provide a copy of their DMV records prior to transporting students.

Owners, drivers and passengers shall be informed that the registered owner and his/her insurance company are responsible for any accidents which may occur. District personnel who frequently transport students in their private vehicles are urged to carry single limit liability insurance of $300,000 or more per occurrence.

All drivers and passengers shall wear seat belts in accordance with law. (Vehicle Code 27315) Trucks and pickups may not transport more persons than can safely sit in the passenger compartment. BP 3541.1 (b) SCHOOL-RELATED TRIPS (continued) The number of passengers, including the driver, shall not exceed the capacity for which the vehicle was designed and should not in any case exceed ten. (Education Code 39830)

APPENDIX N

APPENDIX O CAPISTRANO UNIFIED SCHOOL DISTRICT GUIDELINES FOR SCHOOL DISTRICT 911 CALLS

MEDICAL EMERGENCIES FOR A 911 CALL INCLUDE: • • • • • • • • • •

A first seizure or seizure lasting longer than 5 minutes A severe or open fracture (bone punctures the skin) A suspected head, neck or back injury Unconscious condition, or any change from individual child’s normal mental status Extreme difficulty breathing Chest pain that lasts more than 5 minutes Severe abdominal injury Severe eye pain and or obvious injury to the eye (i.e. puncture and or vision changes) Any incident which is affecting the airway, breathing or circulation When in doubt, call 911 911 CALL STEPS

1. FIRST CUSD PERSONNEL ON SITE DETERMINES EMERGENCY AND MAKES 911 CALL. Give 911 dispatcher school address, location of injured individual and nature of emergency. Be prepared to stay on the phone while paramedics are in route.

2. NOTIFY PRINCIPAL OR DESIGNEE. They will: a.

GET STUDENT’S EMERGENCY CARD. Parent signature for medical treatment and the student’s allergies, medications and health conditions are on this card. b.

CALL PARENT/GUARDIAN. Contact the parents as soon as possible.

c. a.

CALL YOUR DISTRICT NURSE. For medical expertise and advice.

District Nurse notifies Supervisor/Director of Health Services.

d.

DESIGNATE SOMEONE TO WAIT IN FRONT OF SCHOOL. To guide emergency vehicle to area closest to the injured individual. e.

911 LOG COMPLETED AND FAXED TO Health Services. (Fax #248-9717)

f.

NOTIFY DISTRICT ADMINISTRATOR in Insurance via e-mail.

APPENDIX P

APPENDIX Q Business and Noninstructional Operations

BP 3315(a)

RELATIONS WITH VENDORS Vendor Visits Vendors shall contact the Purchasing Department to arrange for sales presentations. If visits to other departments or school sites are required, arrangements will be made by the Purchasing Department.

Choice of Vendor The Purchasing Department shall not extend favoritism to any vendor. Each order shall be placed on the basis of quality, price and delivery, with past service being a factor if all other considerations are substantially equal.

Pricing The Purchasing Department shall conduct all price negotiations with vendors when necessary.

Soliciting Funds or Materials The Purchasing Department shall not solicit funds or materials from vendors for any purpose or publicly endorse or promote commercial products.

Substitutions Vendors shall not make any substitutions without the approval of the Purchasing Department.

Exchange Vendors or requisitioners shall not make any exchanges without the approval of the Purchasing Department. (cf. 3290- Gifts, Grants, and Bequests) (cf. 6161.1 - Selection and Evaluation of Instructional Materials) (cf. 9270 - Conflict of Interest)

Communication All communication with suppliers shall be through the Purchasing Department, except in special cases where technical details make it advisable to delegate authority to others. In case of this exception, a copy of all correspondence shall be forwarded to the Purchasing Department.

RELATIONS WITH VENDORS (continued)

BP 3315(b)

Vendors Representatives Vendor's representatives shall be referred to the Purchasing Department by other District personnel if direct contact is made with a school or department.

When schools and departments require the assistance afforded by consultants, sales-consultants, sales-engineers or other technical vendor's representatives, such assistance shall be requested

APPENDIX Q through the Purchasing Department.

In interviews with vendors, no one who is not a member of the Purchasing Department shall commit himself/herself by implication or otherwise as the District's source of supply for any product.

Legal Reference: EDUCATION CODE 60071 Prohibited offers to influence adoption or purchase of instructional materials 60072 Acceptance of consideration or inducements by school official 60073 Penalties for violation of article 60074 Supplying sample copies 60075 Receiving sample copies 60076 Inapplicability of article; royalties or other compensation of school official for writing or preparing instructional materials; claim of District to royalty

APPENDIX R Business and Noninstructional Operations

BP 3290(a)

GIFTS, GRANTS AND BEQUESTS The Governing Board may accept any bequest or gift of money or property on behalf of the District.

To be acceptable, a gift must satisfy the following criteria: 1. Not add to workload of District employees.

2. Not begin a program which the Board would be unwilling to continue when the donated funds are exhausted.

3. Not entail undesirable or hidden costs.

4. Place no restrictions on the school program.

5. Not be inappropriate or harmful to the best education of students.

6. Not imply endorsement of any business or product.

7. Not conflict with any provision of the school code or public law.

8. Have a purpose consistent with those of the District.

Gift books and instructional materials shall be accepted only if they meet regular District criteria.

The Board fully supports athletic and academic programs and competitions as an extension of the educational program. If schools wish to augment District-funded positions, it will be permissible to seek donations from parents/guardians or private donors. Gift money will be accepted for stipend payment for cocurricular activities but will not be accepted to pay for the primary employment of employees.

Upon acceptance of funds/equipment by the District, all monies will be deposited into a District based account. These discrete accounts will be established for each school site and will be monitored by the school principal.

All gifts, grants and bequests shall become school District property.

The Board will make every effort to follow the donor's wishes insofar as they do not conflict with District policies or operations.

The Superintendent or designee may provide additional guidelines in regards to technical specifications of donated computers and related equipment.

Legal Reference: (see next page)

APPENDIX R

BP 3290(b) GIFTS, GRANTS AND BEQUESTS Legal Reference: EDUCATION CODE 1834 Acquisition of materials and apparatus 35162 Power to sue, be sued, hold and convey property 41030 School District may invest surplus monies from bequest or gifts 41031 Special fund or account in county treasury 41032 Authority of school board to accept gift or bequest; investments; gift of land requirements

Policy adopted: February 26, 1996 Revised: December 10, 2007

CAPISTRANO UNIFIED SCHOOL DISTRICT San Juan Capistrano, California

APPENDIX S Business and Noninstructional Operations

BP 3291

GIFTS TO SCHOOL PERSONNEL The Board recognizes that sometimes students, parents, and community members give district employees nominal gifts to show their appreciation for a job well done, and that vendors sometimes distribute free marketing materials or stationery items to staff members. The Board prohibits the acceptance of gifts in situations in which it could be construed that the gift was given as a condition for providing educational services to a student, or to influence the district’s decision to purchase instructional materials or any other items of value.

A. Gifts as a Condition for Providing Educational Services It is the goal of Capistrano Unified School District to provide equitable and high quality educational services and experiences to all students free of charge. To this end, neither the district nor its employees shall expect or accept gifts as a condition for providing educational services to any of their students.

The Board discourages students and parents/guardians from giving gifts to staff members, and instead encourages them to write personal notes and letters of appreciation.

While the Board of Education does not encourage gifts to staff members, it is recognized that at times students and parents/guardians will wish to express their appreciation to a particular staff member or staff members. It is the policy of the Board that donations for such gifts shall not be compulsory.

This policy does not restrict the acceptance of gifts or tokens of minimal value offered and accepted openly from students, parents or other persons in recognition or appreciation of service. District staff is expected to exercise sound professional judgment in the acceptance of gifts. If accepting gifts from individual students, staff should be sensitive to the feelings of other students and refrain from opening the gifts in front of other students.

B. Gifts to Influence the Adoption or Purchase of any Instructional Materials or Other Items Acceptance of any gift of money or other valuable thing by a member of the Board of Trustees or employee of the District, which he/she suspects or believes to be made as an inducement to directly or indirectly introduce, recommend or otherwise influence the adoption or purchase of any instructional materials or other items required in the operation of the schools, is against the policy of the District.

The Board of Trustees is well aware of the fact that many vendors of materials and supplies used by schools routinely distribute pencils, calendars, pens and other relatively inexpensive items, in quantity, to anyone and everyone, as part of their regular advertising program.

APPENDIX S All sample copies of instructional materials shall be requested through the Education Division and all requests for information on all other items of supply shall be made through the District purchasing officer.

Any school employee who violates this policy shall be subject to removal from his/her official position.

Legal Reference: EDUCATION CODE 200 Discrimination, State Policy 56040 Free Appropriate Public Education for Individuals with Exceptional Needs 60070 et seq. Prohibited Acts CODE OF CALIFORNIA REGULATIONS Title 5. Sec. 350 Fee Not Permitted Title 5, Sec. 80334 Unauthorized Private Gain or Advantage

Policy adopted: June 16, 2008

CAPISTRANO UNIFIED SCHOOL DISTRICT San Juan Capistrano, California

APPENDIX T Bylaws of the Board

BP 9270(a)

CONFLICT OF INTEREST

1.

2.

3.

4.

Actions on Contracts Board members and designated employees shall not be financially interested in any contract made by the Board or in any contract they make in their capacity as Board members or designated employees.

(Government Code §1090) The District shall not be a party to any contract in which a member of the Board of Trustees or a designated employee has a financial interest, except as set forth in #5 below.

The District shall not contract for services with any immediate family member of a member of the Board or with any business entity in which any family member of a member of the Board is a director, officer, trustee, or partner except as specifically provided for in this policy. The District shall not contract for services with any immediate family member of a designated employee if that employee supervises, manages, approves work or pay requests, or participates in decisions regarding that contract. As used in this policy, the term “immediate family member” shall mean a spouse, adult child, parent or sibling of the Board member or designated employee, or a person with whom the member of the Board or designated employee cohabitates. For purposes of this policy, the term “cohabitates” is defined as two legally unrelated individuals who share a household.

No officer or employee of the District shall enter into a contract on behalf of the District if such officer or employee has a financial interest in such contract.

Any contract entered into in knowing violation of this policy shall be void.

Every contract made in violation of any of the provisions of Government Code §1090 or this policy, whether knowing or not, may be avoided at the instance of any party except the interested party. No such contract may be avoided because of the interest of an officer therein unless the contract is made in the official capacity of such officer, or by the Board. (Government Code §1092). No contract for real property may be avoided under this provision in derogation of the interest of a good faith lessee, purchaser, or encumbrancer where that person paid value and acquired the interest actual knowledge of a violation of any of the provisions of Government Code §1090 or this policy. (Government Code §1092.5) Remote Interests

5.

The District may enter into a contract in which a member of the Board or designated employee has a “remote financial interest only” if (a) the Board member discloses such remote interest to the Board on the official record, and (b) the vote of the Board member, if not disallowed, is not the deciding favorable vote upon the contract, and the Board member does not participate in the making of or in any way attempt to use his or her official position to influence the Board’s decision.

APPENDIX T

BP 9270(b)

CONFLICT OF INTEREST For pur po ses of thi s pol icy, a “re mo te fin an cial int ere st” is an y int ere st def ine d as re mo te wit hin Go ver nm ent Co de §1 09

1, including, but not limited to, the following: a.

With some exceptions, service as an officer or employee of a nonprofit entity exempt from taxation under ยง501(c)(3) or 501(c)(5) of the Internal Revenue Code of 1986, as amended or the member of a nonprofit corporation formed under the Food and Agricultural Code or a nonprofit corporation formed under the Corporations Code for the sole purpose of engaging in the merchandising of agricultural products or the supplying of water. b.

That of an employee or agent of the contracting party, if all of the following conditions are met: (i) the agency of which the person is an officer is a local public agency located in a county with a population of less than 4,000,000; (ii) the contract is competitively bid and is not for personal services; (iii) the employee or agent is not in a primary management capacity with the contracting

party, is not an officer or director of the contracting party, and holds no ownership interest in the contracting party; (iv) the contracting party has ten or more other employees; (v) the employee or agent did not directly participate in formulating the bid of the contracting party; (vi) the contracting party is the lowest responsible bidder. c.

That of an attorney of the contracting party or that of an owner, officer,

employee, or agent of a firm that renders, or has rendered, service to the contracting party in the capacity of stockbroker , insurance agent, insurance broker, real estate agent, or real estate broker, if these individuals have not received and will not receive remunerati on, considerati on, or a commission as a result of the contract and if these individuals have an ownership interest of ten percent or more in the law practice or firm, stock brokerage firm,

insurance firm, or real estate firm. d.

That of a family member of a Board member holding any position of management in any business entity which seeks to conduct business or enter into a contract with the District. e.

A parent/guardian's interest in the personal services earnings of a minor child (i.e., minor children of the Board member or designated employee may be employed by the District provided that the minor's parent/guardian who is a Board member or designated employee does not cast the deciding vote approving employment). f.

Status as a landlord or a tenant of a contracting party. g.

Employ ment by or services to the contracting party as an attorney, or that of an owner, officer, employee, or agent of a firm that renders, or has rendered, service to the contracting party in the capacity of stockbroker,

insurance agent or broker, real estate agent or broker, if no direct remunerati on, considerati on or commission accrues to the interested party as a result of the contract and if these individuals have an ownership interest of ten percent or more in the law practice or law, stock brokerage, insurance or real estate firm.

APPENDIX T CONFLICT OF INTEREST

BP 9270(c) h.

That of a supplier of goods or services when those goods or services have been supplied to the contracting party by the interested party for at least five years prior to his or her election or appointme nt to office. i.

That of a person subject to the provisions of Governmen t Code ยง1090 in any contract or agreement entered into pursuant to the provisions

of the California Land Conservation Act of 1965. j.

Except as provided in #6, that of a director or a person having an ownership interest of ten percent or more in a bank, bank holding company, or savings and loan association with which a party to the contract has a relationship of borrower or depositor, debtor or creditor. k.

That of an engineer, or architect employed by a consulting, engineering or architectural firm. This paragraph applies only to an employee of a consulting firm who does not serve in a primary management capacity, and does not apply to an officer or director of a consulting firm. l.

That of an elected officer otherwise subject to Government Code ยง1090, in any housing assistance payment contract entered into pursuant to ยง8 of the United States Housing Act of 1937 (42 U.S.C. ยง1437F) as amended, provided that the housing assistance payment contract was

in existence before ยง1090 became applicable to the officer and will be renewed or extended only as to the existing tenant, or, in a jurisdiction in which the rental vacancy rate is less than five percent, as to new tenants in a unit previously under a Section 8 contract.

This section applies to any person who became a public official on or after November 1, 1986. m.

That of a person receiving salary, per diem, or reimburse

ment for expenses from a governmen t entity. n.

That of a person owning less than three percent of the shares of a contracting party that is a forprofit corporatio n. o.

That of a party to litigation involving the body or board of which the officer is a member in connection with an agreement in which all of the following apply: (i) the agreement is entered into as part of a settlement of litigation in which the body or board is

represented by legal counsel; (ii) after a review of the merits of the agreement and other relevant facts and circumstances, a court of competent jurisdiction finds that the agreement serves the public interest; (iii) the interested member has recused himself or herself from all participation, direct or indirect, in the making of the agreement on behalf of the body or board. p.

In limited circumstances, that of a person who is an officer or employee of an investor- owned utility that is regulated by the Public Utilities Commission with respect to a contract between the investorowned utility and a state, county, district, judicial district, or city body or board of which the person is a member, if the contract requires the investor-owned utility to provide energy efficiency rebates or other type of program to encourage energy efficiency that benefits the public.

APPENDIX T CONFLICT OF INTEREST

BP 9270(d) A party's interest is not considere d to be “remote” if the interested party influences or attempts to influence another member of the Board to enter into the contract.

A willful failure of an interested party to disclose the fact of his or her “remote” interest in a contract pursuant to this policy is punishabl e as provided in Governme nt Code §1097.

That violation does not void the contract unless the contracting party had knowledge of the fact of the remote interest of the officer at the time the contract was executed.

In any specific situation, reference should be made to the provisions of Government Code §1091.

Non-Interests 6.

For purposes of this policy, a financial interest shall not exist whenever, by definition, it does not exist within the meaning of Government Code §1091.5 including, but not limited to, the following: a.

Reimb ursement of actual and necessary expenses incurred in performance of official duties. b.

The employment of a Board member's spouse by the District if such spouse was employed by the District for at least one year prior to the Board member

becoming a member of the Board. {See also #7, “Contracts Involving Relatives”} c.

Ownership of less than a three percent of the shares of a corporation for profit so long as the total annual income from such shares, including the value of the dividends, does not exceed five percent of total annual income and any other payments by the corporation do not exceed five percent of total annual income. d.

Being the recipient of

public services provided by the District on the same terms and conditions as if not a member of the Board. e.

That of a landlord or tenant of the contracting party if the contracting party is the federal governmen t or any federal department or agency, this state or an adjoining state, any department or agency of this state or an adjoining state, or county or city of this state or adjoining state, or a public corporation or special, judicial, or other

public district of this state or an adjoining state unless the subject matter of the contract is the property in which the officer or employee has the interest as landlord or tenant in which event his or her interest shall be deemed a remote interest within the meaning of, and subject to, the provisions of ยง1091 and this policy. f.

That of a tenant in a public housing authority created pursuant to Part 2 (commencing with ยง34200) of Division 24 of the Health and Safety Code in which he or she serves as a member of the board of commissioners of the authority or of a community development commission created pursuant to Part 1.7 (commencing with ยง34100) of Division 24 of the Health and Safety Code.

APPENDIX T CONFLICT OF INTEREST

BP 9270(e) g.

That of a nonsalaried member of a nonprofit corporation , provided that this interest is disclosed to the body or board at the time of the first considerati on of the contract, and provided further that this interest is noted in its official records. h.

That of a noncompen sated officer of a nonprofit, tax-exempt corporation , which, as one of its primary purposes, supports the functions of the body or board or to which the

body or board has a legal obligation to give particular consideration, and provided further that this interest is noted in its official records.

(For purposes of this paragraph, an officer is “uncompensated� even though he or she receives reimbursement from the nonprofit, taxexempt corporation for necessary travel and other actual expenses incurred in performing duties of his or her office.) i.

That of a person receiving salary, per diem, or reimbursement for expenses from a government entity, unless the contract directly involves the department of the government entity that employs the officer or employee, provided that the interest is disclosed to the body or board at the time of consideration of the contract, and provided further that the interest is noted in its official record. j.

That of an attorney of the contracting party or that of an owner, officer, employee, or

agent of a firm which renders, or has rendered, service to the contracting party in the capacity of stockbroker , insurance agent, insurance broker, real estate agent, or real estate broker, if these individuals have not received and will not receive remunerati ons, considerati on, or a commission as a result of the contract and if these individuals have an ownership interest of less than ten percent in the law practice or firm, stock brokerage firm,

insurance firm, or real estate firm. k.

That of an officer or employee of or a person having less than a ten percent ownership interest in a bank, bank holding company, or savings and loan association with which a party to the contract has a relationship of borrower or depositor, debtor, or creditor. l.

A Board member or designated employee shall not be deemed to be interested in a contract made pursuant to

competitive bidding under a procedure established by law if his or her sole interest is that of officer, director, or employee of a bank of savings and loan association with which a party to the contract has the relationship of borrower or depositor, debtor, or creditor.

In any given situation, specific reference should be made to the provisions of Government Code ยง1091.5.

Contracts Involving Relatives 7.

Even if there is no prohibited or remote interest, Board members and designated employees shall abstain from voting on, participating in, or influencing personnel matters or contracts that uniquely affect a relative of the Board member or designated employee, or uniquely affects a person that the Board member or designated employee cohabitates with. A Board member

or designated employee may, however, vote, on collective bargaining agreements and personnel matters that affect a class of employees to which the relative belongs

APPENDIX T CONFLICT OF INTEREST

BP 9270(f) “R ela tiv e” m ea ns an ad ult wh o is rel at ed to th e pe rs on by bl oo d or aff ini ty wi thi n th e thi rd de gr ee , as de

termined by the common law, or an individual in an adoptive relationship within the third degree.

(Education Code §35107) A relationship within the third degree includes the individual’s parents, grandparents and great- grandparents, children, grandchildren and great-grandchildren, brothers, sisters, and aunts and uncles, nieces and nephews, and the similar family of the individual’s spouse unless the individual is widowed or divorced.

Rule of Necessity and Legally Required Participation 8.

There may be limited instances where the Board must act on contracts that present a conflict of interest despite the lack of an exemption within #6 or a “remote financial interest” within #5.

These instances will occur under the “rule of necessity,” essentially stating the

Board has a duty to act and is the only entity capable to act in the matter, or if the Board is legally required to participate in the contract.

An opinion of legal counsel will be required in these instances.

Incompatib le Activities 9.

Board members shall not engage in any employmen t or activity which is inconsisten t with, incompatibl e with, in conflict with or inimical to the Board member’s duties as an officer of the District.

(Governme

nt Code §1126) Board members shall not simultane ously hold two public offices that are incompati ble.

(Governm ent Code §1099) Offices are incompati ble when any of the following circumsta nces are present unless simultane ous holding of the particular offices is compelle d or expressly authorize d by law: 1.

E ither of the offices may audit, overrule, remove members

of, dismiss employees of, or exercise supervisory powers over the other office or body.

2.

Based on the powers and jurisdiction of the offices, there is a possibility of a significant clash of duties or loyalties between the offices.

3. Public policy consideration s make it improper for one person to hold both offices.

APPENDIX T CONFLICT OF INTEREST Legal Reference: EDUCATION CODE I. Qualifications for holding office

BP 9270(g) G OV ER N M EN T CO DE 1 0 9 9 P r o h i b i t i o n s a p p l i c a b l e t o s p

e c i f i e d o f f i c e r s 1 1 2 6 I n c o m p a t i b l e a c t i v i t i e s

8 1 0 0 0 9 1 0 1 5 P o l i t i c a l R e f o r m A c t o f 1 9 7 4 , e s p e

c i a l l y : 8 2 0 1 9 D e f i n i t i o n o f “ D e s i g n a t e d E m p l o y

e e ” 8 2 0 2 8 D e f i n i t i o n o f “ G i f t s ” 8 2 0 3 0 D e f i n i t i o

n o f “ I n c o m e ” 8 2 0 3 3 D e f i n i t i o n o f “ I n t e r e s t i n

r e a l p r o p e r t y ” 8 2 0 3 4 D e f i n i t i o n o f “ I n v e s t m e n

t ” 8 7 1 0 0 8 7 1 0 3 .

5 C o n f l i c t s o f i n t e r e s t 8 7 2 0 0 8 7

2 1 0 D i s c l o s u r e 8 7 3 0 0 8 7 3 1 3

c o d e 8 7 5 0 0 S t a t e m e n t s o f

C o n f l i c t

e c o n o m i c

o f

i n t e r e s t s

i n t e r e s t

9

1 0 0 0 9 1 0 1 5

C o m m i s s i o n

E n f o r c e m e n t CODE OF REGULATIONS, TITLE 2 18 10 0 et se q.

Re gul ati on s of the Fai r Pol itic al Pr act ice s

6 9 O P S .

C A L .

A T T Y .

G E N .

2 5 5 ( 1 9 8 6 )

Bylaw CAPISTRA NO UNIFIED SCHOOL DISTRICT Ado pted :Feb ruar y 27, 199 5 San Juan Capi stra no, Calif orni a revis ed: Octo ber 18, 200 4 revised: July 11, 2006 revised: June 25, 2007 revised: August 13, 2014

E 9270(a)

APPENDIX T

CONFLICT OF INTEREST CODE Adoption The District’s conflict of interest code shall be comprised of the terms of title 2 of the California Code of Regulations (CCR) §18730 and any amendments to it adopted by the Fair Political Practices Commission, together with Attachments A and B, which specify designated positions and the specific types of disclosure statements required for each position.

The definitions contained in the Political Reform Act of 1974 (Government Code §81000 et seq.), regulations of the Fair Political Practices Commission (2 CCR §18110, et seq.), and any amendments to the Act or regulations, are incorporated by reference into this conflict of interest code.

(2 CCR §18730) Upon direction by the code reviewing body, the Board shall review the District’s Conflict of Interest code in even-numbered years. If no change is required, the District shall submit by October 1, a written statement to that effect to the code reviewing body. If a change in the code is necessitated by changed circumstances, the District shall submit an amended code to the code reviewing body.

(Government Code §87306.5) When a change in the District’s Conflict of Interest code in necessitated by changed circumstances, such as the creation of new designated positions, amendments or revisions, the changed code shall be submitted to the code reviewing body within 90 days. (Government Code §87306)

When reviewing and preparing conflict of interest codes, the District shall provide officers, employees, consultants, and members of the community with adequate notice and a fair opportunity to present their views. (Government Code ยง87311) If a Board member or designated employee determines that he/she has a financial interest in a decision, as described in Government Code section 87103, this determination shall be disclosed. The member shall be disqualified from voting unless his/her participation is legally required. (2 CCR ยง18700) Statements of economic interest submitted to the District by designated employees in accordance with this Conflict of Interest Board Bylaw shall be available for public inspection and reproduction. (Government Code ยง81008) Designated Employees Employees of this District, including members of the Board, who hold positions which involve the making, or participation in the making, of decisions which may foreseeably have a material effect on any financial interest shall be designated employees, Attachments A and B.

E 9270(b)

APPENDIX T

ATTACHMENT A Persons occupying the following Designated Positions positions are designated employees and must disclose financial interest in all categories defined in Attachment B. B o a r d o f T r u s t e e s S u p e r i n t e n d e n t D e p u t y

S u p e r i n t e n d e n t A s s i s t a n t S u p e r i n t e n d e n t s C h i e f

C o m m u n i c a t i o n s O f f i c e r D i r e c t o r , C o n s t r u c t i o n

Executiv e Director s/Direct ors – Facilities Planning Principal s Consultants* II.

Persons occupying the following positions are designated employees and must disclose financial interests in Category 2 and 3 of Attachment B. A c t i v i t y D i r e c t o r s A s s i s t a n t P r

i n c i p a l s A t h l e t i c D i r e c t o r s H e a d C o a c h e s A s s i s

t a n t C o a c h e s A S B A d v i s o r s * F i e l d T r i p A d v i s o r s *

C h e e r A d v i s o r s * C h i e f F i n a n c i a l O f f i c e r E x e c u

t i v e D i r e c t o r s D i r e c t o r s R e s o l u t i o n S p e c i a l i s t s

M a n a g e r s S u p e r v i s o r s C o o r d i n a t o r s The District may determine in writing that a particular consultant, although a “designated position,� is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section.

Such written determination shall include a description of the consultant's duties and, based

upon that description, a statement of the extent of disclosure is a public record and shall be retained for public inspection by the Filing Officer. * As designated by the school site principal * Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the code subject to the any limitation indicated in writing.

E 9270(c)

APPENDIX T ATTACHMENT B Disclosure Categories Category 1

An interest in real property which is located in whole or in part either (1) within the boundaries of the District, or (2) within two miles of the boundaries of the District, including any leasehold, beneficial or ownership interest or option to acquire such interest in all property, if the fair market value of the interest is greater than $2,000.

(Interests in real property of an individual include a business entity's share of interest in real property of a business entity or trust in which the designated employee or his/her spouse owns, directly, indirectly or beneficially, a ten percent % interest, or greater.)

Investments in or income from business entities which are contractors or subcontractors which are or have been within the previous two-year period engaged in the performance of building construction or design with the District.

Investments in or income from business entities which manufacture or sell supplies, books, machinery or equipment of the type utilized by the District.

Investments in or income from business entities that currently contract with the District or have contracted with the District within the previous two-year period.

5.

Investments in or income from persons or business entities engaged in the acquisition or disposal of real property within the jurisdiction.

(Investment includes a financial interest in or security issues by a business entity, including but not limited to common stock, preferred stock, rights, warrants, options, debt instruments and a partnership interest in or other ownership interest.)

(Investments of any individual include a pro rata share of investments of any business entity or trust in which the designated employ or his/her spouse owns, directly, indirectly or beneficially, a ten percent % interest or greater.)

(Investment does not include time or demand deposit in a financial institution, shares in a credit union, any insurance policy or any bond or other debt instrument issued by any government or government agency.)

(No investment or interest in real property is reportable unless its fair market value exceeds $2,000. No source of income is reportable unless the income received by or promised to the public official aggregates $500 in value or $50 or more in value if the income was a gift, during the reporting period.)

E 9270(d)

APPENDIX T ATTACHMENT B Disclosure Categories (continued) Category 2

Investments in or income from business entities which manufacture or sell supplies, books, machinery or equipment of the type utilized by the department in which the designated position is an employee, manager, or director. Investments include interest described in Category 1.

Investments in or income from business entities that currently contract with the District or have contracted with the District within the previous two-year period for supplies, books, machinery or equipment used by the department in which the designated position is an employee, manager, or director.

Category 3 Investments in or income from business entities which are contractors or subcontractors engaged in the performance of work or services of the type utilized by the department for which the designated position is an employee, manager, or director. Investments include the interests described in Category 1.

Investments in or income from business entities that currently contract with the District or have contracted with the District within the previous two-year period for services used by the department in which the designated position is an employee, manager, or director.

Revised: September 8, 2004 San Juan Capistrano, California revised: October 18, 2004 revised: July 11, 2006 revised: June 25, 2007 revised: August 13, 2014

CAPIS TRAN O UNIFI ED SCHO OL DIST RICT

APPENDIX U

Capistrano Unified School District Head Coach Clearance Statement 2014-2015 Head Coaches are required to sign this document stating that all coaches in his/her program (paid and volunteer) have been cleared by CUSD and have been provided a copy of the Coaches Handbook.

I,

:

• Have read and understand the CUSD Coaches Handbook and have verified (by the coaches’ signature page) that each of my coaches has read and understood the CUSD Coaches Handbook.

• Have ensured that each of my coaches (paid and volunteer) have been cleared by personnel for employment/student contact. I have also verified with the Athletic Director that all required certifications are current and valid.

• Have read and understand the CIF Blue Book.

• Understand that students may not be charged a fee and cannot be required to make a donation to participate in a CUSD program.

• Have submitted the following to my Athletic Director: o Head Coaches Clearance Statement (Appendix Q) o Coaches Signature Page (Appendix R) o CIF Code of Ethics-Coaches for all coaches in the program (Appendix S) o Proposed Budget o Student-Athlete Handbook/Team Rules and Guidelines o All parent fundraising letters/requests for donations Name: Sport: School (Circle one): ANHS

CVHS

DHHS

SCHS

SJHHS

THS

Signature:

Date:

APPENDIX V

Capistrano Unified School District Assistant Coach Signature Sheet 2014-2015 Sport: School (Circle one): ANHS CVHS DHHS SCHS SJHHS THS My signature below indicates that I have received and read the entire CUSD Coaches Handbook for the 2014-2015 school year. I understand that student athletes may not be charged to participate in any CUSD athletic program or be required to make a donation to participate in a CUSD sport (suggested donations are acceptable). I am also aware that I must be cleared for employment by the CUSD Personnel Department before beginning my assignment; this also means that all required certifications are current and valid.

NAME

DATE

SIGNATURE