Reunions workbook final

2018 EDITION

Are

18 WAYS

REUNIONS STILL RELEVANT

in the Social Media Age?

to Raise Funds Tips to Create a Smart

REUNION BUDGET

MEAL PLANNING for Pros

Mexico’s

GRAND RIVIERA A world-class resort destination

A Premier Travel Media publication $9.95 / ReunionsWorkbook.com

Plan the Best Reunion of Your Life 2018 EDITION

W

THE WORLD evolving at a relentless pace and technology’s vicelike grip on our lives tightening, it’s easy to neglect face-to-face encounters in lieu of instant messages and texts.

As time advances though, many of us realize the memories that most resonate are the ones we craft in person. And what better way to create memories with the ones we love than to hold a family reunion?

While bringing your family together to laugh and share stories is a marvelous experience, reunions take a healthy amount of planning to get the logistical details correct. Which is where Reunions Workbook will help.

Now in its 18th edition, Reunions Workbook is a valuable resource that provides a wealth of information to guide you through the process of planning, hosting and enjoying a reunion. This year’s workbook will show you how to form a reunion committee, negotiate with vendors, create a budget and raise funds for the event. We also focus on ways to liven up your scavenger hunt, provide meal planning tips and show you how to host a more eco-friendly reunion. For those considering a destination reunion, we take an in-depth look at Mexico’s Riviera Maya, a majestic location south of Cancun that is a popular reunion spot. Reunions Workbook also spotlights numerous destination locales across the country with our Site InSpection section that begins on page 40.

When you aren’t poring over these pages, you can get more Reunions news and tidbits at our website, ReunionsWorkbook.com, where you can download a digital edition of this guide, sign up for the InSite on Reunions e-newsletter, read up on reunionfriendly destinations and download helpful forms.

Happy reunion planning!

ITH

Are Reunions Still Relevant in the Social Media Age? 8 Tips Every Reunion Planner Should Use When Negotiating with Vendors You’re Not Alone: Forming a Reunion Committee Ways to Raise Funds for a Reunion Tips to Create a Smart Reunion Budget Turn on the Fun with Reunion Activities 20 Ways to Liven Up Your Scavenger Hunt Reunion Meal Planning for Pros 20 Tips for a More Eco-Friendly Reunion Mexico’s Grand Riviera SITE INSPECTIONS

4

REUNIONS WORKBOOK

Publisher – Jeffrey Gayduk jeff@ptmgroups.com Managing Editor – Randy Mink randy@ptmgroups.com Associate Editor – Jason Paha jason@ptmgroups.com Staff Writer – Miles Dobis miles@ptmgroups.com Editorial Coordinator – Danielle Golab danielle@ptmgroups.com Director, Design & Production – Martha Gazella-Taylor mgazella@austin.rr.com The publisher accepts unsolicited editorial matter, as well as advertising, but assumes no responsibility for statements made by advertisers or contributors. Every effort is made to ensure the accuracy of the information is published, but the publisher makes no warranty that listings are free of error. The publisher is not responsible for the return of unsolicited photos, slides or manuscripts.

Reunions Workbook (ISSN 2155-7608) is published annually by Premier Travel Media Inc. 621 Plainfield Road, Suite 406, Willowbrook, IL 60527. This publication is distributed to reunion planners and may be ordered through reunionsworkbook.com.

The regular subscription price is $9.95 per year.

Send Address Change To: Premier Travel Media, Inc. 621 Plainfield Road, Suite 406 Willowbrook, IL 60527

Jason Paha Associate Editor

CONTENTS

Editorial & Advertising Office 621 Plainfield Road, Suite 406 Willowbrook, IL 60527 P 630.794.0696 F 630.794.0652 info@ptmgroups.com www.ptmgroups.com

Copyright 2018. All rights reserved. Materials may not be reproduced in any form without written permission of the publisher.

6 8 10 14 18 20 24 28 32 34 40

2018 EDITION

Are

18 WAYS

REUNIONS STILL RELEVANT

to Raise Funds

in the Social Media Age?

Tips to Create a Smart

REUNION BUDGET

MEAL PLANNING for Pros

Mexico’s

GRAND RIVIERA A world-class resort destination

A Premier Travel Media publication $9.95 / ReunionsWorkbook.com

ON THE COVER: Rio Subterraneo, Xcarat Eco-archaeological Park, Riviera Maya, Mexico

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

5

twice as likely to feel lonely, isolated and depressed as those who spend less than two hours on social media.

Human beings are social creatures who love to tell stories, relive memories and laugh heartily. There is no online experience that can replace the feelings that accompany the nostalgia and backslapping guffaws of reconnecting with family and friends.

2. Think about the children

More specifically, think about the future generations of your family. Ever since the first photograph was taken in 1826, families have used snapshots as valued pieces of their history. Thinking back on your own past, how many times did you and your loved ones gather around a photo album to refresh a memory or have a laugh at a bygone era?

While smartphones and the Internet have eclipsed the usage of Polaroid cameras and film as a whole, the human desire to create and analyze photographs is stronger than ever. According to estimates from InfoTrends, people took a hundred billion more photos in 2017 than they did in 2016, thanks largely to smartphones.

That surge figures to continue into the future with the majority of those photos landing on a social media site. And while Facebook, Snapchat and Instagram all specialize in showing off good times in real time, in order for those websites to thrive, people need to, you know, have good times to photograph.

Which is where reunions come in.

Sitting at your computer following the photographic exploits of your old friend Brian isn’t the same as mugging for the camera with your old friend Brian.

Getting together for a reunion, though, will provide your photo-happy family and friends with myriad chances to take your picture and tag you on social

media, ensuring future generations will be able to appreciate your unmatched sartorial elegance and perfect-for-its-era haircut.

Social relationships—both quantity and quality—affect mental health, health behavior, physical health, and mortality risk. Sociologists have played a central role in establishing the link between social relationships and health outcomes, identifying explanations for this link, and discovering social variation (e.g., by gender and race) at the population level.

Studies show that social relationships have short- and long-term effects on

Are

3. Social media can actually enhance reunions

Social media may have garnered a reputation as an enemy of reunions, but in truth, it is more of an ally.

In the past, organizing a reunion was a difficult, time-consuming process.

Attempting to locate long-lost relatives or classmates prior to the advent of social media meant scouring the Yellow Pages and making numerous calls to friends and family members in the hopes they would know cousin Paul’s whereabouts.

Nowadays, though, social media is so prevalent, you probably already know cousin Paul is busking in Philadelphia after his short stint as a mime in Brooklyn. The number of worldwide social media users is expected to reach 2.95 billion by 2020, which will be around a third of the earth’s population. Which means there’s an excellent chance those people you are searching for will be accessible via some form of social media.

Websites like Facebook are also helpful in that they are a cheap way to organize a reunion.

There’s no need to buy envelopes and stamps or print up invitations when you can merely organize a reunion group online and post your invite on the site.

Another manner in which social media can augment a reunion is the curiosity factor it provides.

Human beings are naturally curious, and once their thirst for knowledge is piqued, it’s only natural for them to want to quench it. Online sites offer pictures and tidbits of people’s lives (typically, the best parts) but hardly tell the whole story, which entices others to want to learn more.

A reunion is the perfect vehicle to unlock whatever questions arise from your nightly social media perusals.

After all, what better way to learn how uncle Mike’s honey business is thriving amid a declining bee population than to put your arm around him, hand him a honey-flavored ale, and ask?

REUNIONS RELEVANT in the still

W

advancements continue to enhance society in countless ways, such progress comes with a price.

Companies and products mired in the past often struggle to remain profitable as the world moves forward at a rapid rate.

The Internet’s instant news cycle, bountiful information and limitless entertainment options have left newspapers, encyclopedias and video stores, to name a few, in the dust.

Given how ubiquitous social media has become and considering it is easier to stay in touch with old friends and family members than at any time in the past, many outlets, including Time Magazine, USA Today and the Huffington Post,

6

HILE

TECHNOLOGICAL

REUNIONS WORKBOOK

openly wondered if reunions had gone the way of the answering machine.

After all, why go through the trouble of organizing an event to meet with chums from the past when you can just click on their Facebook page and admire the photos from their trip to Tanzania?

We’re glad you asked.

Here are three reasons you should attend a reunion despite the proliferation of social media.

1. Reunions can be good for your health

Reunion detractors question why they should convene with old allies when Facebook keeps them abreast of their friends’ whereabouts. Simply put, looking at photos cannot replicate the feeling one

receives when communicating with their fellow man or woman.

Scientific studies have shown adults who are more socially connected are healthier and live longer than their more isolated peers. Researchers at the University of Maryland have linked laughter to the healthy function of blood vessels, which can lower the chance of a heart attack. Laughter also boosts your heart rate and the production of certain antibodies, strengthening the immune system, and smiling sends signals to our brain that release serotonin and endorphins, the “feel good” chemicals of the brain.

On the contrary, studies also show young people who spend at least two hours per day on social media are almost

ReunionsWorkbook.com

BIGSTOCK

Social Media Age?

ReunionsWorkbook.com

W H I L E S O M E H AV E D E C L A R E D R E U N I O N S PA S S E , HERE ARE SOME REASONS TO T H I N K OT H E R W I S E health, for better and for worse, and that these effects emerge in childhood and cascade throughout life to foster cumulative advantage or disadvantage in health. This article describes key research themes in the study of social relationships and health, and it highlights policy implications suggested by this research.

Keywords: relationships, social support, social integration, stress, cumulative disadvantage

REUNIONS WORKBOOK

7

NEGOTIATING VENDORS I T TA K E S P R AC T I C E , B U T F O L LOW I N G T H E S E T I P S W I L L H E L P YO U G E T W H AT YO U N E E D

8

REUNIONS WORKBOOK

1

Before you even begin the conversation with a reunion vendor, do your research. Knowledge is one of the most powerful tools you have in negotiations. Do your homework on the vendor or supplier to learn about their products and services. Ask around to see if anyone else has had an experience with them that you can reference. Research costs within the industry, not just for the vendor you’re planning to meet with, but for their competitors, too. Being prepared ahead of time will help you in the long run.

2

Make a Connection

When negotiating with vendors for a reunion, be friendly and personable. It’s important to start off on the right foot and establish a good relationship. It’s also a good idea to find some common ground, something that

8

Be Willing to Walk Away

This one is obvious, but you should never move forward with a deal without having it in a written contract signed by both parties. This is an assurance that everything you discussed in your negotiations is solidified in writing.

This way both you and the vendor can refer to the contract if either party is not holding up their end of the bargain.

you both can relate to. For example, you want to host a successful reunion, and they want to provide the services for a successful event. Creating an understanding will make the negotiation process much easier because you both want to work towards that common goal.

3

Show Your Potential

When meeting a potential vendor for your reunion, they likely won’t know anything about you or past reunions you’ve planned. Give them some examples of what you’ve organized before, and how your reunion will bring them some good business—and positive word of mouth. If they know you’re a successful reunion planner, with multiple events under your belt, they’ll be more receptive to requests because they know it will be worth if for them.

ReunionsWorkbook.com

BIGSTOCK

P

Do Your Research

7

Get it in Writing

Don’t ever feel pressured to make a deal with a vendor or supplier. If you aren’t happy with where the talks are going, you can ask for some time to think it over. Sometimes you need a breather to think about the vendor’s products and services, and determine if what they have is really what you want.

with

budget. Often, planners must stick to that budget by making sacrifices, whether that’s going for the cheaper venue or cutting back on family activities. However, there is a way to stick to a budget and get exactly what you want: Negotiation.

Yes, that may be scary to some people. Negotiating is uncomfortable and not necessarily commonplace. Most of the time, reunion planners will take the offer on the table and never consider what kind of deal they could have worked out. If you’re working with vendors and suppliers for a reunion, you must make sure you get the best deal possible for your group. It takes some practice, but following these negotiation tips will help you get what you need for your reunion.

6

Take Your Time

Before you enter negotiations with a vendor supplier, have a backup plan in mind. And don’t be afraid to mention that second option in negotiations. It’s important to let them know about their competition, especially if you think it’s less expensive or has more value. If you come to the table with another option in your back pocket, the vendor knows they are not your only option and they need to work for your business.

8 Tips Every Reunion Planner Should Use When

LANNING A REUNION requires a

5

Have a Backup Plan

4

Ask About Incentives

Negotiating is not just about getting the best price but also substantial value. Inquire about incentives you may be eligible for, such as complimentary tickets to attractions

ReunionsWorkbook.com

based on the size of your reunion group or exclusive access to a location if your reunion takes place during a certain time of year. Never be afraid to ask, otherwise you risk leaving some valuable perks on the table.

Much of your negotiating power will come from your ability to walk away. If you have a backup plan (see tip No. 5) and you don’t feel pressure, then it’s the job of the vendor to convince you to work with them. Don’t be afraid to walk away from the negotiations. It may be the final act that convinces the vendor to give you what you need for your reunion.

With these simple steps, you can approach any vendor with confidence.

You should never be afraid to negotiate for what you want. Your reunion deserves the best, and you should not sacrifice to make it happen.

REUNIONS WORKBOOK

9

tees, making sure that everything works together and stays on track. They make the big decisions: date, location, and theme, if any. This is the “brain” of your reunion.

COMMUNICATIONS

The secretary will usually be head of the Communications Committee. In addition to the bullet points listed below, the Communications Committee also cares for the related fields of photography, history, registration, and gifts or souvenirs. For a large reunion, these fields may become subcommittees.

The primary responsibilities of the Communications Committee include:

You’re Not aAlone: g

in Form

REUNI ON COMMITTEE

• Sending out notices, invitations, and surveys • Maintaining email lists and guest lists • Finding missing guest information • Managing all communication and publicity programs • Preparing meeting minutes and agendas (with other committee directors’ input) • Creating and maintaining a website, Facebook page, and other social media activities • Maintaining records of past and present attendees

P L A N N I N G A R E U N I O N I S O F T E N TO O M U C H WO R K F O R J U S T O N E P E R S O N . L E A R N H OW YO U C A N D I V I D E R E U N I O N P L A N N I N G TA S K S A N D W H O TO C H O O S E F O R E AC H J O B .

on your own? Sure — if you quit your job, cancelled your social life, and left your family to fend for themselves for a few months. For most of us, this is as unappealing as it is impossible. That leaves forming a reunion committee.

A reunion committee’s function is obvious: they research and decide on all things reunion-related, from pre-event fundraising to post-event cleanup. In this article, we’ve broken down the main areas of reunion planning (communications, accommodations, activities, finance, food, and, well, planning). We’ve also shown which subcommittees would logically come under which leadership.

We’ll also give you some ideas as to what kind of person work best for each “job description.”

10

REUNIONS WORKBOOK

Planning for the Planning Committee First of all, you need to plan for the planning committee. There’s no need to have a huge committee for a small reunion, but things can get pretty frantic if there’s not enough people to plan a large event.

If you’re expecting a small reunion — under 50 people — and you’ve done some event planning before, you probably could handle doing all the planning yourself. For medium-sized groups (50-100), a few people can work together to fill the planning committee roles. For example, the Chairperson might double as the Activities Director; the Treasurer as the Accommodations Director, and the Secretary as the Food Director.

For larger groups, you’ll probably be looking at finding people for some or all of the subcommittee groups. You may even need to add your own groups (i.e. a Sports Director that works within the Activities Committee).

Reunion Committees, Roles and Who Should Fill Them

Communicating with Your Committee

If possible, schedule face-to-face meetings with reunion committee members.

Since your reunion will be in the planning stages for some time, regular updates are imperative. You may want to schedule a standing monthly or quarterly meeting just to see where everything stands.

If in-person meetings aren’t possible, a group call or video conference are the next best thing. There are loads of free services (Skype, Google Hangouts) that you can use. Don’t try to conduct a meeting via email or message board except as a last resort; they are frustrating and messy.

One final word: take meeting notes and email them to the participants so that everyone is on the same page. You may also want to send an agenda to everyone before the meeting so they can be ready with questions and ideas.

ReunionsWorkbook.com

If it helps, consider your reunion committee organization like that of a business.

Your president is the reunion chairperson, who also oversees the planning committee; the secretary is also the leader of the communication committee, and the treasurer is person in charge of the finance committee.

BIGSTOCK

C

OULD YOU PLAN a big reunion

• The president or reunion chairperson should be comfortable handling a lot of responsibility. Taking charge and making decisions come naturally, but the president’s people skills make them a pleasure to work with. A head for details and a flair for conflict resolution are must-have skills.

• The treasurer must be reliable, honest, and organized – not to mention, great at math and bookkeeping. They should also be able to explain things to

ReunionsWorkbook.com

others, and stand their ground when a decision isn’t monetarily feasible.

• The secretary is a multi-tasking communications whiz. They should be comfortable enough with technology to manage group emails and basic website usage. A people person’s people person, they thrive on giving and receiving information, and they are sufficiently organized to make sure no invitation is left unsent.

Planning Committees

For a small- or medium-sized reunion, your planning committee will likely handle all the functions listed below. For a large reunion, the planning committee will be made up of the chairperson, the secretary, the treasurer, and any additional directors.

The planning committee will manage the overall activity of the other commit-

PHOTOGRAPHY

Ensures the reunion is documented photographically, either by guests or by hiring a professional. Develops photos, identifies who is in them, and may work with the History and Souvenirs subcommittees to produce scrapbooks, memory books, or other special items. Also manages video recording and production.

HISTORY

Researches and documents family or group history. May tell stories, create family trees or curate records, yearbooks, charts, photo albums, and other items.

GIFTS/SOUVENIRS

Works with other committees to choose memorable gifts and souvenirs for attendees.

REUNIONS WORKBOOK

11

ACTIVITIES

The Activities Director should be a fun, creative, energetic person who also possesses the know-how to plan specific events.

They may be in charge of booking group tickets to shows or excursions, planning talent shows or group activities, and hiring entertainment equipment or personnel.

In addition, the Activities Committee may also plan fellowship or worship services and special events for kids and seniors.

In a large reunion, these fields may become subcommittees of this committee.

Essential Tools for the Reunion Planner

Planning a family reunion is hard work.

KIDS

Plans events especially for children of various ages. Makes sure that children are properly supervised, either by hiring babysitters or arranging for volunteers.

Creates environments/events for seniors.

WORSHIP/FELLOWSHIP

Plans and presents rituals, ceremonies, and memorials specific to this reunion.

FINANCE

The treasurer is the director of the finance committee, which handles all money matters. This includes collecting funds from reunion attendees (and tracking who has or hasn’t paid) and determining how money has been raised and how much has been spent. The Finance Committee works closely with the other committees and subcommittees to set up a budget.

In addition, the Finance Committee may also plan fundraising and scholarship programs. In a large reunion, these fields may become their own subcommittees.

FUNDRAISING

Develops long- and short-range fundraising projects, including auctions, bake sales, and other events. May physically present fundraising events as well (i.e. setting up a silent auction for an upcoming reunion).

SCHOLARSHIP

Determines scholarship rules and requirements and reviews applications. Plans and officiates at the scholarship awards ceremony.

12

REUNIONS WORKBOOK

FOOD

The food director should be someone who has experience in preparing food for large groups. This is true even if the reunion is being catered. Ideally, the food director is both creative and safety-conscious. They will spearhead meal and menu planning, including the type of food arrangements (catered, restaurant, potluck, picnic, etc.).

Other responsibilities include: • Booking restaurants or catering services • Ensuring adequate seating, utensils, food prep equipment • Arranging drinks and snacks • Hiring servers (or marshalling volunteers) • Overseeing special dietary needs • Ensuring food safety rules are followed ACCOMMODATIONS

The job of Accommodations Director would ideally go to someone who is organized, observant, and not afraid of a little bit of haggling. In addition to the bullet points listed below, the Accommodations Committee also cares for the related fields of Hospitality, Setup-Cleanup, Lodging, and Transportation. In a large reunion, these fields may become subcommittees of the Accommodations Committee.

• Researches, tours, and books the event venue • Arranges bulk discounts and other deals, if possible

That’s why we created Essential Tools for the Reunion Planner, to make the process easier than ever.

• Serves as liaison with venue management HOSPITALITY (WELCOMING)

Welcomes guests to the reunion and presents a Welcome Bag (if available). Assists with name tags and onsite registration.

SET-UP/CLEAN-UP

Sets up chairs, tables, and other items before reunion and takes them down again afterwards. May also be responsible for site cleanup.

LODGING

Researches, tours, and books hotels or other accommodations. May assign rooms, cabins, etc. Arranges for discounts and liaises with lodging management.

Learn How To: • Establish a Timeline • Form a Reunion Committee • Meal Plan for Everyone • Send Reunion Invitations • Plan Reunion Activities • Budgeting & Fundraising • Deal with Hotels • Negotiate with Vendors • Setup & Preparation • Preserve Memories

TRANSPORTATION

Provides directions, maps, instructions and other useful information to guests. Arranges airport pickup schedules. Coordinates reunion group travel during the event.

As you can see, it can take a veritable village to plan a successful large-scale reunion. By dividing up the tasks and putting them in the charge of the right person, you can lessen your own load.

And those participating in the reunion planning process will feel even more invested in making it a hit!

ReunionsWorkbook.com

BIGSTOCK

SENIORS

E E R F !

E D I GU

Designed as a companion to the Reunions Workbook this guide provides articles, checklists, forms and templates that will help alleviate the stress involved with gathering the whole family together.

Enjoy!

Brought to you in partnership with:

GET YOURS TODAY!

ReunionsWorkbook.com/reuniontools

ReunionsWorkbook.com

REUNIONS WORKBOOK

13

18 Ways to Raise

FUNDS REUNION ur o Y for

I

F MONEY WEREN’T an object,

we would see our reunion buddies every month. We’d go to some exotic location, catch up, hang out for a week or so …

Back in the real world, however, money is very much an object. Nearly everyone has finite disposable income, and all reunions have budgetary limitations. Even if you sell tickets to your reunion or ask for donations from attendees, you may not get the money you need. Or suppose you need some startup funds to rent a hall, organize some catering, and hire a band. How are you going to pay for it?

We scoured the Internet and our own experiences and came up with a list of 18 ways to fund a reunion — and only one of them is a bake sale.

Pre-Reunion Fundraising Activities

Let’s start with what you can do well before the reunion. Many of the following

14

REUNIONS WORKBOOK

activities are fun nights out for your group — with a little twist. The twist is the markup.

Suppose you have a group of 50 people and you’re going to have a special concert and dinner event for them. It costs you $50 per person for the hall rental, the food, and the entertainment. If you charge $75 per person, your reunion fund gets a $1,250 infusion of cash (You would obviously make it clear the proceeds go to the reunion fund).

People love this kind of event. Not only is it festive, it’s a chance to be with their friends and feel like they’re doing something charitable at the same time.

1. Have a Theater or Concert Night. Include transportation, meals and tickets.

2. Host a Fashion Show. Book a venue and have a meal (or dessert, or appetizers) and drinks. You can focus on current fashion trends or have a retro

fashion event that’s appropriate to your reunion theme (Hint: This would also work for a car show, with the requisite change of venue).

3. Have a Dinner-Dance. Pretty selfexplanatory, right?

4. Have a Casino Night. Rent a hall and equipment, get some volunteer dealers, and have a buffet dinner. Make sure everyone knows the profits are going to the reunion fund.

ReunionsWorkbook.com

BIGSTOCK

T H R OW I N G A G R E AT R E U N I O N I S N ’ T C H E A P. FO R T U N AT E LY, T H E R E A R E M A N Y WAYS YO U C A N D E F R AY T H E CO S T.

5. Organize a Group Tour. Include transportation to and from, meals and entry fees.

6. Schedule Event Runs, Walks and Rides. Decide your route, publicize your event, collect some pledges, and line up participants.

7. Have a Scavenger Hunt. Sell tickets or charge a per-person or per-vehicle entry fee. Then have hunters safely complete tasks (i.e. take a picture of a certain local

ReunionsWorkbook.com

landmark) for a chance at a prize.

8. Pre-Registered Ticket Sales.

Encourage attendees to pre-buy their tickets, offering an early-bird discount.

This will help you with those startup needs we discussed earlier.

9. Have Sales. Throw a group garage sale. Set up a car wash. Do a neighborhood weed-a-thon. Be creative and use some elbow grease to generate funds for your group.

10. Ask for Donations. You can set up a campaign via various online sites like GoFundMe. Or use your reunion website. It doesn’t have to be pushy — just a simple announcement that you’re accepting donations if they’d care to give.

Now, let’s move on to a more personalized way to make some cash for your reunion: group-participation events.

REUNIONS WORKBOOK

15

Group-Participation Fundraisers While the above suggestions could easily attract the public at large, the ideas below have a more personal touch and may mean more to your attendees. At the very least, they depend heavily on group participation!

11. Bake Sales Everybody loves a bake sale, but you don’t have to limit yourself to the simple sale of homemade baked goods. Make it an event: offer coffee and other drinks; have music and a seating area; maybe even have a baking demonstration or two. Encourage people to linger (Of course, check your local regulations for health and tax requirements before you start recruiting bakers).

12. Memory Books Memory books are special to groups and families. They can be used to capture the flavor of past reunions or to hold precious stories and photos about the group’s shared history. Finding material is straightforward: ask guests to share stories and photos relating to the family or group. You can then have these arranged and formatted for publication.

Self-publishing services post their guidelines on their websites; if you can’t do the formatting yourself, it’s relatively inexpensive to hire someone to do it.

And be sure to proofread before you submit anything to the publisher.

When planning your memory book, be sure to get your orders beforehand.

should you collect recipes, you should also collect the stories behind them.

Photos, short stories and anecdotes, tips and menu planning advice can all go into a cookbook. Plus, the more people you get to contribute, the more copies of your cookbook you’ll sell.

As with memory books, proofread before sending your manuscript to be printed. Pay special attention to the recipes and make sure they are transcribed correctly (Trust us, you don’t want to deal with the cook whose trademark showstopper recipe you’ve misprinted). Also, choose one measuring system and stick with its standard abbreviations. On this side of the Atlantic, that measuring system is the volumetric U.S. Standard, as in cups and spoons, rather than metric.

On-demand printers like IngramSpark or BookBaby will only print out as many books as you order. You don’t want to get stuck with a significant surplus of books either.

By the way, your memory book doesn’t have to be a book at all. You can make it a video, an oral history, a presentation, or anything you like. In that case, burning CDs or DVDs will replace publishing, although you still may want to have someone do the actual processing.

13. Cookbooks Cookbooks full of heirloom family recipes or meaningful group dishes are also perennial favorites. Once again, group participation is a must. Not only

16

REUNIONS WORKBOOK

ReunionsWorkbook.com

BIGSTOCK

BIGSTOCK

14. Quilts & Craft Sales Creating and selling a reunion quilt is another time-honored way to earn some funds. It does take a bit of work and planning: it starts with sending blank fabric squares to all attendees and asking them to design it as they see fit (This must be done several months or even a year in advance, and it may require some polite hounding). Once these pieces are collected, they are pieced together by the group’s resident quilters, backed, and presented for sale.

Naturally, you’re not limited to selling reunion quilts. If you’re having a family reunion, perhaps one family member would be okay with auctioning off a heirloom quilt (with the understanding that it will stay in the family). Or, if your group has a dedicated quilting contingent, maybe they can create their own unique design.

Another possibility is selling handmade crafts. In my local coffee store, someone sells handmade mittens every year. These mittens sell themselves so quickly that you almost have to line up to buy them. Your group’s crafters could do the same with scarves, hats, or other on-trend items.

ReunionsWorkbook.com

Corporate Fundraisers

Can you get a business to foot the bill for your reunion? Maybe not directly, but there are some things you can try: 15. Sell Ads in Your Reunion Book and Website. If planning committee members give this idea the go-ahead, local businesses may be glad to spend a couple hundred dollars to advertise to your attendees.

16. Seek Corporate Sponsorships.

These are very rare, especially for family reunions. However, if your family has a long history of working for a company (everyone worked at the potato chip factory) or of using a company (everyone

drives Ford cars), you might be able to get a sponsorship deal. I can’t emphasize enough that a straight-up sponsorship is rare. However, the company might go for some advertising or a donation of some products. It’s worth a try.

17. Grants from Schools or CVBs. If you’re doing a class reunion, check with your school or alumni association. They may have small grants available. And if you’re working with an area CVB (Convention and Visitors Bureau), they may be able to find some incentives for you to hold your reunion in their locale. These incentives might be money off rather than money donated, but it all helps.

18. Raffles and Auctions Finally, we end with the raffle (selling tickets to win a prize or prizes) and its cousin, the auction. These are so wellknown that we’ll just go over some basic best practices: • First, check local and state regulations and comply with them.

• You can sell lots of things: donated professional services, crafts, big-ticket items like TVs, concert tickets, a vintage little red wagon — whatever appeals to your group.

• There are several types of auctions: online, traditional (with an auctioneer), and silent (people write down bids; the highest bid received by a predetermined time wins).

• Auctioneers suggest that you maximize earnings by starting with smaller-priced items, hit the high-priced ones about three-quarters of the way through, and finish with mid-priced items.

Hopefully, this article has gotten your creative juices flowing. Do you see a fundraising idea that will resonate with your group? Have you thought of something especially appealing? With these 18 fundraising ideas, you’re sure to find several that will help you meet your goals.

REUNIONS WORKBOOK

17

DRINKS: Alcohol, be it from a keg, on tap, or offered by the bottle, alcohol is a major expenditure. Especially if bartenders are involved and the menu includes a variety of wines and cocktails. Calling establishments and getting prices on their alcohol offerings are a must while creating a budget. Not surprisingly, holding a BYOB event will drop the reunion’s dollar amount significantly.

Tips to Create a t Smar

GUEST LODGING: Depending on the size of the reunion, a planner will have to determine whether guests should stay in hotels or make other arrangements (i.e.: Sleeping on grandma’s pull-out bed).

Group rates can be negotiated at some hotels, so research is recommended before booking.

REUNION BUDGET

TRAVEL ACCOMMODATIONS: Airfare, most likely, will be handled by those flying in, but if this duty falls on a planner’s shoulders, arrangements should be made early so attendees don’t risk being priced out or having flights fill up. Once family and friends are actually in town, a shuttle to and from the reunion is something to be considered if alcohol is a part of the plans.

P L A N N E R S LO O K I N G TO H O S T A TO P - N OTC H R E U N I O N A R E W I S E TO B E O R G A N I Z E D

song “The Best Things in Life Are Free” clearly did not have reunions in mind when inspiration struck.

While the warm feelings and gleeful smiles that accompany the reconciling of long-lost friends and relatives are priceless (and free), the process of bringing the event together is quite the opposite.

Even if Aunt Mary and Uncle Red foot the bill for airfare, a rental car and a hotel room en route to your reunion, there are still a myriad of other expenses that can do considerable damage to a planner’s checking account.

The best way to ensure a reunion will transpire economically and on time is to establish a budget early in the planning process. Here are some pointers on preparing and organizing a budget.

18

REUNIONS WORKBOOK

1

Understand the budget’s objective

2

Determine the reunion’s attendance, date and location

That objective, of course, is to avoid going broke. You also don’t want to upset the attendees, so it’s best to determine the reunion’s finances early and meticulously, so when you ask family and friends for money, you only have to do so once.

In order to gain an initial understanding as to the event’s cost, it’s important to roughly establish how many will attend the reunion and when and where it will take place. Creating a separate list of invitees in checklist form will help keep track of those who accept an invite.

Email is a recommended, cost-efficient route for the invitation process, saving

VENUE: This will help a planner determine where to hold the reunion. The number of attendees (and the size of their pocketbooks) will give you an idea as to whether the event would best take place at a restaurant, banquet hall, a park or at grandma’s house. If a more casual location is chosen, tables, chairs, plates, glasses, napkins and silverware should not be forgotten.

you money on stamps and invitations and saving you the aggravation of licking a multitude of envelopes. Determining the event’s date and location can be tricky, especially if attendees are scattered across the country. If that’s the case, choosing a centralized location is the most efficient way to encourage guests to make an appearance. Adding a list of potential reunion destinations (covered in the macro expenses section below) will help you narrow down promising sites.

It is strongly recommended this portion of the budget is resolved 12 to 18 months prior to the reunion.

3

Calculate macro expenses

These are major and necessary expenses virtually every reunion planner will encounter. Create a category listing these expenses below:

ReunionsWorkbook.com

BIGSTOCK

T

HE ARTISTS WHO crafted the

FOOD: This goes hand-in-hand with the venue. If the reunion unfolds at a restaurant, the food options will most likely be limited to what that establishment serves. If it takes place in a banquet hall, at a park or at an individual’s house, the food can be catered. For those looking to save some money, a potluck is an excellent cost-saving option.

ReunionsWorkbook.com

4

Don’t forget about micro expenses

No detail is too small or insignificant when planning a reunion. While it may be a hoot to print up T-shirts with Uncle Bob’s infectious grin across the front, that cost still adds up. The same can be said for other possible purchases that don’t immediately spring to mind, including: • Decorations (balloons, banners) • Centerpieces • Trinkets (Keychains, embroidered napkins, etc.)

• Printing costs for invitations, family tree chart or a newsletter • Name tags • Postage for invites • Taxes that will be paid on everything that is purchased

5

Remember the miscellaneous expenses

Even if your family and friends are a laugh-a-minute bunch, there’s a chance you could be convinced to book some last-minute entertainment.

Make sure to add such a scenario to the budget so you aren’t scrambling for ideas and begging for change as the reunion draws near. Here are some such options to consider: • Photographer • Videographer • Disc jockey • Magician • Gifts and prizes • Unexpected costs (It’s recommended to budget an extra 5 to 10 percent for unforeseen expenses)

6

Decide on a revenue stream to fund the event

Reunions aren’t cheap. And unless you invented Google or have struck oil at some point, you might need help funding the festivities. There are several ways to earn enough capital to get the event off the ground. Creating a revenue section that is separate from the expenses section will help you deduce how much money will be coming in verses how much will be going out. On that list should include such ideas as: • Fundraising • Donations (either financial or auction items) • Miscellaneous fees (i.e.: T-shirt sales) • Cost each attendee will be charged

7

Determine the cost per person

At this point, it’s time to break out the calculator and count up how much money is in the revenue section of your budget and compare it to the expenses portion. If the total cost per person will force your attendees to get second jobs, you should probably trim the fat a bit. After all, you probably don’t need to employ both the sword swallowers and fire jugglers for this year’s reunion. Maybe next year.

REUNIONS WORKBOOK

19

Turn on the fun with

REUNI ON ACTIVITIES M A K E S U R E G U E S T S E N J OY YO U R N E X T R E U N I O N TO T H E M A X W I T H T H E S E AC T I V I T I E S

reunion, a lot of time goes into the Big Four: date, place, people, food. Activities are easy, right? We can leave them for further down the list, along with photos and reunion mementos.

Yes. And also no. Yes, deciding the date and place is important, or else people can’t come. And you had better have food to feed everyone. But no, you can’t let activities spring spontaneously from the bored minds of your guests.

Trust us, these activities are never the bringers of good memories.

So, after all the talking and icebreaking is done, don’t condemn reunion attendees to uncomfortable silences and another repeat of “Did I Ever Tell You Kids About the Time I …” Plan in some fun.

Reunion Activities For …

Below, we’ve divided up activities based on age-appropriateness and suitability

20

REUNIONS WORKBOOK

for different levels of physical fitness. It’s important to plan activities that match your guests’ preferences and tastes; since very few groups are composed of a single type of guest, it’s best to have a selection of activities.

That said, there are some games and other activities that all the guests might want to join in. Besides, even the most ardent thrill-seeker might harbor a soft spot for quieter activities. When you plan each day’s activities, don’t constantly schedule them for the same time (i.e. 1 p.m. — hour-long trip to the zipline park, 1:15 p.m. — visit to art museum). Instead, consider scheduling some activities in the morning, others in the afternoons and minimizing overlap. This way, guests who want to participate in multiple outings can. Those who are only interested in one or the other can use the free time in their own way.

Everyone

Let’s start with activities that work for all age groups, interests, and activity levels.

Some of these will be old favorites. For example, if your group isn’t too large you can do round-robin icebreakers, where

ReunionsWorkbook.com

BIGSTOCK

W

HEN YOU’RE PLANNING A

everyone introduces themselves and shares something interesting or simply tells about what has been happening to them since the last reunion. If your group is meeting in a place with meaning to them, like the old family homestead,

ReunionsWorkbook.com

arrange for a tour or have some guests present an oral history. And don’t forget about the group talent show — people of all ages and skills can participate, and everything is good for a smile or a laugh.

Similarly, consider staging a play that re-

enacts a pivotal moment in your group’s shared history.

Some other ideas that the whole group can enjoy:

REUNIONS WORKBOOK

21

Certain activities will be fun for adults and boring for kids. I’m especially thinking of the more formal group events like dinnerdances, theater nights, and dinner-shows.

While you certainly could do familythemed versions of these, it’s also nice to have some child-free time. Here are some ideas that can are especially suited to adults: • Cocktail party — No kids allowed, for obvious reasons. Plus, it gives the adults the chance to dress up and have a bit of social chatter without worrying about what the younger ones are doing.

• Movie night — This could go either way; maybe the kids won’t be interested in the classic movies that mark the era your group is celebrating. On the other hand, it could work for the entire group.

• Team Trivia — Youngsters might get bored with the family trivia, so give them their own quiz show.

• Mystery night — Host an interactive murder mystery or spy story. This might be too scary for younger kids.

22

REUNIONS WORKBOOK

• Water balloon toss • Costume/Fashion Show with prizes — Have a dress-up box and let kids go to town • Kids’ Quiz Show • Daddy-Daughter/ Mother-Son Dance • Kids’ Movie Night • Kid’s Own Party – Offer kid-approved food and music choices, make it a costume party, or give it a reunion theme • Visit a water park, skate park, zoo, or theme park • Kids TV — Have kids produce their own TV show with news, guest interviews, and whatever else they can imagine • Puppet show — Let kids build their own puppets and write their own skit • Races — Sack race, egg race, threelegged race, etc.

• Tag — Flashlight tag, freeze tag, animal tag, etc.

The Loud and Active

Let’s move on to another kind of dividing line: those guests who love to do strenuous physical activity and those who do not.

Once again, there are a lot of shades on this spectrum. Even the lowest-key guest may enjoy a rousing game of volleyball or at least a quiet stroll along the shore. On the other hand, some guests may like to go bungee jumping one day and then opt to be couch potatoes for the rest of the trip. So, it’s up to the reunion planner to make sure that opposite activities don’t overlap too much and force guests to miss out on something.

When it comes to higher-energy guests, think big fun, big groups, and big energy expenditures. All kinds of sports work for these folks (both as participants and as cheering fans), as do group visits to theme parks, casinos, and other places.

Here are some other ideas that are boisterous good fun:

The Quiet and Calm Some guests will move at a slower pace, and that is perfectly okay. Try to have plenty of soothing, low-fuss options for these people. Perhaps you could organize a woodland stroll or a morning stretching session on the beach. Here are some ideas for lower-key fun:

• Eating contests (pie, hot dog, spicy chicken, etc.)

• Water sports: volleyball, polo, football, etc.

• Balloon launching – Like ballloon tossing, but with slingshots. Award points for accuracy and distance • Karaoke • Charades • Laser Tag • Carnival Games (or visiting a local carnival or fair) • Obstacle course

ReunionsWorkbook.com

BIGSTOCK

Adults

Kids

Maybe there are times when the adults will be involved in their own activities, such as the ones listed above. Or maybe the kids need some structured time so that adults can swap stories in peace. Either way, have plenty of kid-friendly activities planned.

Remember, kids are almost always the most energetic group of attendees.

Fortunately, you don’t have to look too far for fun reunion activities that kids will enjoy. Have older guests teach kids to play popular schoolyard games from their generation, like Red Rover or Dodgeball (with proper supervision and kid-safe foam balls). If you have older kids who are willing, have them set up prize games (like fishing ponds, hay digs, or other games that have small items for kids to find). Organize age-appropriate treasure hunts, board games, and field day games.

Or try some of these suggestions:

BIGSTOCK

• Worship or memorial services • Group scrapbooking — Have a scrapbooking station with photos, decorations, and other supplies. Let guests create pages for themselves or for a communal book.

• Guest speakers, performers, or musicians • Storytelling — Have members of the group tell stores or answer questions • Team scavenger hunts • Group videos or video biographies • Lessons — Arrange for experts (ingroup or hired) to teach guests how to dance, craft, cook, or do some other activity • Achievement celebrations — Honor anniversaries, graduations, or special milestones • Group Charades — Pick a theme that will resonate with your group • Raffles, auctions, and other sales • Singalongs

• Nature photo hunt: Have guests walk along a nature trail and take pictures of specific birds, animals, and plants • Book nook: Set aside a quiet room or a shady spot for reading • Craft or art lessons • Museum or historic home tours • Puzzles • Canoe or pontoon boat rides • Scenic drives • Resting or napping zones: Especially important if you have guests with poor health, or for families with small children who need regular downtime

ReunionsWorkbook.com

Why Backup Activities Are Essential

Let’s wrap up our article with a word of caution: Always plan backup activities.

The operative word is always. While this is a no-brainer if we’re talking about a springtime softball game, it applies equally to indoor activities, at least in the planning stage.

There will be some “mandatory” group activities that all guests should attend, like dinners and special ceremonies. Other than these, though, the goal of a reunion is to have fun, not be an event boot camp.

So, keep these points in mind when you are planning any activity: • Weather could force you to cancel an outdoor game at the last minute • If you’re having equipment brought in from offsite, it may arrive late or not arrive at all • Participation for an activity may be sparse

Most of this can be addressed in the planning stage. For example, suppose you’re planning to have a volleyball tournament at your reunion. You can plan a few indoor games for those who don’t want to participate; if the weather turns nasty, simply add a few more game tables and you’re good to go (Of course, you’ve provided a variety of card and board games, like the clever reunion planner you are). Even if the net and volleyballs themselves don’t make it to the party, you can be sure your guests will have a good time. Many of them won’t even notice the blip.

In short, a reunion planner shares a motto with the Boy Scouts: Be Prepared.

As long as you keep in mind the different needs, temperaments, and activity levels of your guests, no one will go home unhappy or bored. Keep a few backup activities up your sleeve for emergencies, and you’ll be able to relax and join in the fun.

REUNIONS WORKBOOK

23

20 Ways to Liven Up Your

REUNION SCAVENGER HUNT S

CAVENGER HUNTS appeal to

the detective (pirate, puzzlelover, problem-solver, etc.) in all of us. But let’s be honest: after you’ve had the classic rhyming-clue version five or six times running, it starts to lose some of its allure. Is it time to give up the reunion scavenger hunt? Never! It just needs a bit of a remodel.

Universal Reunion Scavenger Hunt Tips

Before we dig into the many possible themes for a scavenger hunt, let’s review some tips that can apply to any hunt.

First, do your homework. Think of the people that will participate in the hunt. Don’t be afraid to have hunts for entire families, just for kids and/or just for adults. Maybe you can have two hunts: one for kids, and one for adults. You know

24

REUNIONS WORKBOOK

your group best, so decide what will be the most fun for those involved. However, if you’re doing a family hunt, take care to have activities that are fun for all ages, or have activities that can be divided up between age groups.

Next, determine the time frame and area for your scavenger hunt. If you only have an hour, you might want to keep it in a smaller area. If you have all afternoon or all day, you can cover much more ground.

Be realistic; hurrying from point to point on a super tight schedule is only fun if you’re watching it on The Amazing Race.

A large scavenger hunt is made up of various stages. It’s a good idea to have a volunteer at each stage to see fair play and make sure the tasks are completed correctly. Again, the number of stages will depend on the time and area you have planned for your hunt. If you’re doing a

small scavenger hunt, perhaps in one room or in one building, you only need a few volunteers to make sure things run smoothly. Some scavenger hunt ideas can be done virtually, with teams using their brains instead of their brawn to complete the challenges. In this case, you only need a “hunt master” to announce the challenges and a volunteer or two.

Now you can start building the framework of the hunt: the rules, the

ReunionsWorkbook.com

BIGSTOCK

S C AV E N G E R H U N T S A R E A P E R E N N I A L LY P O P U L A R R E U N I O N AC T I V I T Y. H E R E ’ S H OW YO U C A N M A K E YO U R N E X T H U N T E V E N M O R E AW E S O M E .

prize, the penalties, and the clues. Set some basic rules to keep everything fair and everyone safe. This could include limiting the size and makeup of groups (e.g. requiring a mix of kids and adults) and defining some safety rules (e.g. no driving over the speed limit). You should also set penalties (e.g. a 15-minute time penalty for people caught speeding) and enumerate all automatic disqualifications (for cheating, for skipping a task) in

ReunionsWorkbook.com

advance. Be sure to share these rules with participants before the start of the race; you may want to give each team a printed card with all the rules clearly listed.

Here’s the nice thing about scavenger hunt prizes: they’re not as important as the hunt itself. Most people join scavenger hunts because they enjoy them. Your prize doesn’t have to be big or expensive; bragging rights or exemption

from clean-up duty might be enough for a family reunion. Otherwise, you can put together a relatively inexpensive gift bag, give a gift card or gift certificate, or do whatever your imagination dictates. You can award first, second, and third prizes, or give each participant a small gift — there really are no rules, except those dictated by your budget and group preferences.

REUNIONS WORKBOOK

25

Scavenger Hunt Clues

The clues you use for your hunt can take just about any form: pictures, puzzles, riddles, spoken directions, or plain old names. The two classic clue forms — rhymes and trivia — are perfectly acceptable, but you can also be a little more imaginative.

Once again, the key to choosing the right clue type is considering your participants. Don’t make clues too hard or too easy. Tailor them to the age group, interests, and skill levels of your participants. Also, don’t feel you have to stick with one type of clue — feel free to mix in any of these types:

20 Variations on the Scavenger Hunt

• Activity clue: This is less of a “clue” than it is something to be completed before the team can move on. In this case, the volunteer would explain to each team what they need to do before going to the next stage. Examples of activity clues include listening to a story, singing a song, completing a simple craft, buying a candy bar, getting a passerby to take their picture, etc.).

Obviously, teams will need to have a verified record of all the clues and activities they complete. This could be photos taken on someone’s phone, physical items or tokens brought to the finish line, or a “passport” with a special mark from each stage volunteer (such as their initials or a certain sticker).

BIGSTOCK

• Video clue: a short video of the next stage, or a video of a person talking about that stage.

• Picture clue: a picture of the next stage or something associated with it (e.g. a picture of a saucepan for the kitchen). For added difficulty, make the picture an extreme close-up, or cut it into pieces for teams to assemble.

• Picture Puzzle clue: As above, but with more pieces.

• Math clue: Teams must solve a math problem to get the name of the next stage.

• Number Puzzle clue: Teams must solve a number puzzle, such as a simple Sudoku, to get the get the name of the next stage.

• Word Puzzle clue: Teams must solve a word puzzle (e.g. a word search, a crossword puzzle clue, a jumbled-letter clue) that contains clues about the next stage.

26

REUNIONS WORKBOOK

ReunionsWorkbook.com

There are endless ways to change up a scavenger hunt. We’ve gathered some of the best ideas below. Most will work for all age groups (with some adult supervision, of course). We’ve added additional categories for hunts that are suitable for both a smaller indoor-outdoor area and those ideal for one-room hunts. To make some hunts a bit harder, we’ve included suggestions on how to do them with a twist.

• Zoo Hunt. Teams solve clues that point to animals in a zoo. Photos of each animal must be shown at the finish line to complete the hunt.

• Nature Hunt. Teams have a list of things to spot or do on a guided nature walk or a hike. Some ideas might be to talk with a ranger about conservation, pick up a piece of litter, take a photo of the state tree or flower, or make a recording of a goose’s call. Note: Do not ask groups to pick any living thing, such as a piece of moss or a leaf. Photos and recordings only, please!

• Family/Group History Hunt. Teams visit people and places connected with family or group history — for example, hearing stories of the old days, revisiting the street where the grandparents lived, or finding the after-game hangout spot.

• Local History Hunt. Teams go on a “history trail” and visit local landmarks, historical sites, and other things. Contact the local CVB for more about the area’s special history.

• Grocery Hunt. Teams are given a budget (or some cash) and a list of items for a barbeque, chili cook-off, or some other meal. The first team to complete the list wins (and is exempt from cooking or clean-up duties).

• Supply Hunt. Similar to the Grocery Hunt, except that teams will have to purchase supplies for another activity.

• Mall Hunt. Groups must complete various challenges at the local mall.

This could include a food challenge (eating a pretzel with seven kinds of dip, for example), a shopping challenge, a singing challenge, etc.

• Special Day Hunt. Consider this a

ReunionsWorkbook.com

regular scavenger hunt, with a theme that resonates with your group. This could be an anniversary of a wedding, a win, or a special event. It could be a holiday or a celebration of an important milestone. Give prizes to every team that finishes, with a special prize for the winners, and make sure all clues relate to the event or person you’re honoring.

• Sound Hunt. Have guests record various sounds within a set amount of time, such as a laugh, a bird call, a train whistle, a car horn, etc.

INDOOR-OUTDOOR HUNTS • Alphabet Hunt. Teams must find an item beginning with each letter of the alphabet and snap its photo. With a Twist: Team must find each item in alphabetical order.

• Nighttime Hunt. Have teams identify and capture the sights and sounds of a country night. They can use mobile devices to record videos of people playing with glow sticks (provided by you), make audio recordings of nighttime noises like crickets and frogs, and take photos of lightning bugs and stars.

• Fitness Hunt. Team members must complete various physical fitness challenges. These can be as simple as doing 10 jumping jacks or as complicated as completing a timed obstacle course. Photos or videos can be used a proof for each task. With a Twist: Choose a theme, such as Winter Olympics or Baseball Camp.

• Green Hunt. Have guests help with the cleanup and have fun! Give each one a list of recyclable items to collect.

ONE-ROOM HUNTS • Sports Hunt. Teams answer trivia questions or find out facts about a favorite sport. If possible, have some memorabilia on hand for teams to take pictures of or use in an activity. With a Twist: Arrange a competition, with teams in a best-of-five or best-of-seven playoff format.

• Movie Hunt. Teams search the Internet and their own memories for movie quotes, casts, and trivia. With a

Twist: For the final challenge, have teams act out a scene from a movie.

• Techno Hunt. Teams hunt for tech items, from an old flip phone to the latest tablet or device. This doesn’t have to be digital: radios and tape recorders were high-tech once! Use your imagination to come up with items.

• Library Hunt. Teams must find and/or identify book quotations, characters, and authors.

• Internet Travel Hunt. Guests are given clues to various destinations, which they must research online within a specific time frame.

• Magazine Hunt. Guests hunt through magazines and newspapers for specific things, like a photo of a cat, the word “stupendous,” and a story about Italy.

Whoever finishes first (or completes the most tasks in the allotted time) wins.

• Story Hunt. Have guests collect and record different types of stories from group storytellers, from other guests, and maybe from local historians or subject experts. For example, a family reunion hunt could find “how we came to this country,” “how grandma and grandpa met,” or “a funny memory about Uncle Eddie’s racing days.” A school reunion might include “the big win over our football rivals,” “something funny that happened in math class,” and “most embarrassing school band fail.”

Coming Soon: Your Best Reunion Scavenger Hunt Ever

In many ways, planning an awesome scavenger hunt is a lot like planning an awesome reunion: it takes hard work and planning to pull it off, but in the end, it’s not about the money you spend to make it happen. It’s about creating memories and having fun. When you think about your group and any died-in-the-wool scavenger hunters that may be attending, think about their interests and skills. You’ll be sure to hit on a scavenger hunt idea that will work for your crew. Your only problem will be that guests will have so much fun, they’ll want your scavenger hunts to become a permanent part of the reunion festivities!

REUNIONS WORKBOOK

27

HOW CAN YOU MANAGE YOUR REUNION’S MEAL PLANNING WITHOUT GOING BROKE OR CRAZY?

F

OOD, GLORIOUS FOOD! What

could be more essential to any reunion? And what could bring more headaches? Between accommodating vegans, Paleos, gluten-frees and sodium-restricteds, you also have to come up with food that appeals to toddlers, teenagers and adults. What could possibly be stressful about that?

No worries. We’re here to walk you through the meal planning process, starting with figuring just how many meals you’ll need to plan.

Identify Your Reunion Food Needs

First of all, take realistic stock of how much food you’ll be expected to provide. How many people will attend?

How long is the reunion? Will you be providing all meals and snacks?

Obviously, this gets more complicated the bigger and longer your reunion is. Suppose you’re hosting a great big bash over a long weekend.

Should you have set meal times for breakfast and lunch as well as dinner?

Will you have a buffet one night and a formal seated dinner the next? Will guests provide their own snacks and drinks? Will your venue be able to meet the accessibility needs of all of your attendees?

BUDGET

BIGSTOCK

Your budget is going to be a huge factor in the food you offer. All food expenses are usually defrayed by the attendees, so be respectful of everyone’s budget (You’ll find a helpful section on how to pay for reunion food at the end of this article).

LOCATION

REUNION MEAL PLANNING PROS for

28

REUNIONS WORKBOOK

ReunionsWorkbook.com

ReunionsWorkbook.com

Where you hold the reunion also has an effect on your menu plans. If you’re having the reunion at a house, does it have enough kitchen space and equipment to handle the heating and cooling needs of all your food? Trust us,

nothing is worse than a crowded kitchen and an over-full fridge when you’re trying to cook dinner for a crowd.

Suppose you go even farther afield – to a campground, a park or some uninhabited wilderness. These cooking facilities are usually basic, so you should plan your menu around outdoor-friendly foods. Guests may not be able to run to the nearest party store to pick up snacks or drinks; in this case, it’s best to have everything you need when you arrive.

Planning Your Menu

Now that the overall structure is in place, let’s start tackling some of the details.

Ideally, you might want to hand off the menu planning to a fellow attendee who’s experienced with such things. If this isn’t an option, the pointers below will help you get organized.

THEMED FOODS

The food choices for a themed reunion should match the general atmosphere.

This will take extra work and may incur extra expense, so give yourself some extra time.

On the other hand, themed reunion foods can be lots of fun. Some ideas can be planned around specific places (American South, Japan, Italy) or styles (barbecue, fondue). Having era-specific foods really complement special events, like 50th wedding anniversaries or 25th high school reunions. In that case, foods that were popular in the related decade would be an excellent choice.

ACCOMMODATING SPECIAL DIETS Unless you’re holding a reunion for people that have set dietary requirements (e.g. religious groups), it’s unlikely that you’ll have to plan an entire reunion menu around a specific diet. However, some attendees will likely have special diets. How can you cope?

Your first line of defense is to include a section in your reunion survey that deals with dietary requirements.

REUNIONS WORKBOOK

29

It’s important that you have guests indicate whether their specialized diets are due to preference, medical reasons or allergies/sensitivities. Food allergies and sensitivities require special precautions, which we will discuss below. So do certain dietary requirements followed for religious reasons. Forewarned is forearmed; the more you know and the sooner you know it, the better you can handle dietary needs.

You don’t have to plan entire meals around special diets, but you do have to make sure those guests have something to eat! Here are some guidelines: • Serve side dishes made with hearty whole grains (farro salad, tabbouleh, quinoa salad). Topped with a simple vinaigrette and plenty of veggies, these can make a filling entrée for vegans and vegetarians.

• Let people customize their own meals: embrace salad bars, omelet stations, and build-your-own sub tables. Make sure that you offer a variety of toppings and dressings to can suit any diet.

• Always have a selection of salads and fresh fruits.

• If you’re using caterers, let them know in advance about any dietary requirements.

Alternatively, you can buy certified allergen-free foods and offer those — again, cooked and served separately. And if you’re using professional food services, you should definitely let them know about these needs in advance; they may very well be able to help.

However, many people with food allergies and sensitivities may simply prefer to be safe and bring their own food. Hopefully, they will let you know about this need when they RSVP. (Hint: Put a space for it on the form!) Make sure you have facilities available for them to prepare their food if needed.

Finally, when it’s time to serve foods buffet-style, make sure you either clearly label “safe” foods or that you have a list of ingredients available for all dishes. Most people go with labeling the safe foods, for obvious reasons. Encourage guests who

Potluck, Anyone?

staff. If not, professional catering services will almost certainly be able to fill in.

First, consider the type of dining event(s) you’ll be having. Here’s a list of the most popular:

Given that much time and effort goes into meal planning, why not just make the affair strictly potluck? If you’re having a family reunion, where everyone knows and loves Aunt May’s brownies and Grandma Smith’s fried chicken, having people bring a dish may be the de facto meal plan.

Even so, a potluck meal requires some planning (Having a casual “games night” where everyone brings their favorite snack or dessert can work very well. But as a dinner? Not so much). For a potluck meal to work, you need: • Someone to coordinate the menu • A good number of cooks in your group • A team of people to oversee the on-site preparation and serving of food • Sufficient space and facilities for safe food preparation and holding

• • • • • • • •

30

REUNIONS WORKBOOK

Banquet Dinner Dance Self-Serve Buffet Buffet with Stations Seated Formal Dinner with Service Seated Informal Dinner, Family-Style Hors d’oeuvres Only Dessert Only

• Catered functions often require a count guarantee (a minimum number of attendees) at least 48 hours before the event.

• If you’re having a formal dinner with service, ask about the ratio of servers to tables.

CATERING

Depending on how formal the event is, you may need to create seating charts or have some other type of assigned seating.

At the very least, be sure that your venue will hold all your attendees.

Food safety is hugely important. It’s also your responsibility. If you don’t have much experience with the food preparation and storage, you can find guidelines at the USDA’s Food Safety and Inspection Service website and at FoodSafety.gov.

Of course, if a member of your planning committee has experience in the food preparation and handling, you can always recruit them to manage this for you.

HOTEL/RESORT

Let’s say that you’re opting to hold your reunion at a hotel or resort with catering facilities. Here are some tips to ensure a successful experience:

Going Pro

If you have the budget for it — or you don’t have the reunion group full dedicated cooks — outsourcing food prep can save a lot of headaches. If you’re staying at a hotel or resort, you may be able to work out a deal with their restaurant facilities and

ReunionsWorkbook.com

BIGSTOCK

FOOD SAFETY

Also, while you certainly can self-cater a formal affair, it does present additional challenges — most importantly, the fact that a good chunk of your attendees will be so busy taking care of the food and serving others that they will miss at least some of the fun.

BIGSTOCK

have severe allergies to bring Benadryl and an EpiPen (or their equivalents) with them. Better safe than sorry.

• Are flatware, dishes, tables, table class and centerpieces included in the price?

• Who handles cleanup? Leftovers?

Obviously, your caterer will need to know the number of attendees you’re expecting as well as the percentage of children and adults. You may also want to be sure that cooks and servers have the necessary food service certifications if any are required.

Paying for Reunion Food

DEALING WITH FOOD ALLERGIES

While it’s important to meet guests’ dietary needs, it is imperative to respect food allergies and sensitivities. Giving wheat to someone who is gluten-intolerant can make them seriously ill for several days.

Giving nuts to someone allergic to them can cause a life-threatening reaction.

You cannot afford to take allergies and sensitivities lightly.

How can you make allergic and foodintolerant guests comfortable? If you can commit to preparing food in a dedicated space (one that isn’t used for other foods and won’t get cross-contaminated with the problem substance) and using only certified allergen-free ingredients, you can certainly fix some special dishes just for them. Be sure to label these and keep them away from other foods. And it’s worth noting that if you have several allergic guests, you’ll likely need to have a dedicated prep space for each one.

sensitivities that your guests may have.

• Ask about any alcohol regulations, bar charges and the types of alcohol available.

Can you supply your own liquor, beer and wine? If so, is there a corkage fee?

• Communicate early with catering and beverage managers. They know current trends, and they can work with you to plan a great menu.

• Tell them the size of your group and its budget. You should also mention the general theme of your food (for a themed reunion), major preferences and/ or dietary restrictions and any allergies or

ReunionsWorkbook.com

You can also hire an independent catering company to handle your food. In fact, they may be able to help with much more than just your menu: they can also suggest facilities and help you find whatever supplies and extras they don’t provide.

As with hotels and resorts, catering success is in the communication: • If you’ve already chosen a facility, will the caterer come to it? Does it have to be a hotel or resort, or can they cater an event in a park or someone’s backyard?

• Is delivery, setup and service included in the price?

• Can they deal with specific food allergies, sensitivities and other dietary preferences?

• Do they have specialties? Can they recommend local dishes or get you a deal on local ingredients?

Finally, let’s talk about how you can pay for your event’s food. Unless your reunion is somehow running off a trust fund, you’re going to have to divide costs among the attendees. To make this seem more fair and inclusive, be sure to offer guests a choice of menu styles and price points in your reunion survey.

How will you know what to charge?

If you’re working with a professional catering service, they should be able to give you a per-person cost. If not, you have to do the math yourself. This means adding up the cost of the food, rentals (such as a tent, sound system, dishes, tables, chairs), decorations, taxes, setup fees, tips and insurance. Divide this total by the total number of attendees and you’ll have your per-person figure.

How do you get this money?

Some reunion groups organize bake sales or auctions to help raise money.

Others simply sell tickets or include a suggested donation amount in their reunion correspondence (For more reunion fundraising ideas, see this article).

Using an online fundraising site such as GoFundMe can help you easily raise and collect money from attendees. However you get the money, you may find it easier to deposit it in a reunion-specific bank account and use that to disburse funds.

If an army marches on its stomach, so does a reunion. Once you know your group’s budget, dietary needs and general food preferences, you’ll find that planning your reunion’s meals is easier than you think. The key is to bring as much knowledge as possible to the table, whether you’re going to be self-catering or turning it over to pros.

REUNIONS WORKBOOK

31

2

Choosing a Destination

• If possible, choose a destination that doesn’t require a lot of travel time. The less time you spend in the car (and especially in an airplane), the better.

• Look into ecotourism options.

Ecotourism is a rather broad term; it can relate to environmentally-friendly adventure travel and to culturallysensitive experiences. For a seriously green reunion, consider working with wildlife or environmental conservation groups during your stay.

• When you get to your destination, be sparing with the thermostat. Don’t overheat or over-cool the premises (Giving everyone the gift of a personalized reunion sweatshirt or fan might make this option a little more palatable. See Tip 18).

3

e Mor

ECO-FRIENDLY REUNION T H E S E DAYS , ‘ G O I N G G R E E N ’ M E A N S M O R E T H A N J U S T R E C YC L I N G .

W E ’ V E C O L L E C T E D T H E B E S T WAYS TO H AV E A M O R E E A R T H - F R I E N D LY R E U N I O N .

32

REUNIONS WORKBOOK

• Consider carpooling. Ask smaller groups or families to rent a van and travel together. Try to fill every available seat, within reason.

• Could you rent a hybrid or electric car? Use public transportation? Be creative with your A-to-B transportation during the reunion. If you are scheduling excursions from your main location, try to use as few vehicles as possible.

• Realistically, you may have to take several cars, fly a long way or drive several hours to get to your reunion destination. If that’s the case, consider buying a carbon offset for your trip. These are not necessarily expensive—they can run under six dollars. However, make sure you’re getting your money’s worth (See Tip 19).

REEN IS THE NEW black: it’s

chic, popular and it looks darn good on anyone. More importantly, it’s essential for our planet’s health. When you’re having a great time at your reunion, knowing you’re doing your best to minimize the party’s ecological impact will make it an extra-special experience.

With that said, you probably will not be able to incorporate every single one of our environmentally-aware tips. That’s okay, do what you can. Next time, maybe you can add in one or two more.

1

4

How to Have a More Environmentally-Friendly Reunion

For your convenience, we’ve split our tips into subcategories. Some of them will apply to more than one category, so feel free to use them however you can.

ReunionsWorkbook.com

BIGSTOCK

20 Tips for a

G

While Traveling

Food & Drink

• Where possible, buy local and organic food. Organic food, which uses no toxic pesticides, herbicides or other man-made chemicals, is kinder to the environment than conventionally grown meat, dairy and produce. And using local food, which doesn’t have to be trucked in from the other side of the country, is another environmentally-friendly option.

• Order your food sensibly. While no one wants to run out of food in

ReunionsWorkbook.com

the middle of the party, food waste is one of the biggest obstacles to an environmentally family reunion.

Offer locally-raised vegetables with homemade dip for a starter, and minimize waste on the main course by serving slightly smaller portions or by calculating the number of attendees as accurately as possible.

• Try out a vegan or vegetarian menu. Meat is very resource-intensive to produce. Vegetables and grains, on the other hand, not so much. If you’re hosting a multi-day event, try having at least one vegan or vegetarian meal. If you’re having a one-day reunion, choose plenty of vegetable-centric dishes and just have one or two meats.

• Admittedly, nobody really likes washing dishes for 150 people, but “reduce, reuse and recycle” is the name of the game. Perhaps you could have teams of guests help with tidying away the dishes. At the very least, choose biodegradable disposable flatware, plates, and bowls.

• Rather than stocking a full bar, consider having some organic beer and a signature cocktail. Offer homemade iced tea and lemonade from large containers instead of having lots of individual bottles.

If this won’t go over well with your group, remember that aluminum cans and glass bottles are easier to recycle than their plastic counterparts.

5

Activities

• Shop the local farmers’ market.

This can be something of a treasure hunt, plus you can pick up some goodies for the next meal.

• Make recycling a game. Divide the kids (or even the adults) into squads and have them search for recyclables.

Whichever group comes up with the biggest haul gets a prize.

• Hike, bike, canoe, kayak—just get out and enjoy nature—without a motor. This is one of the best things you can do for the environment and for yourself.

• Visit a nearby farm or garden. Bonus points if it’s an organic farm or community garden. Extra bonus points if you take a class, try something new or even volunteer an hour or so of your time.

• Use part of your time for the greater good: help clean up a beach or park, for example. Although this may sound like work, when you do it with your friends, it becomes fun. And it’s a really great memory.

• Plant a tree or make a group donation. This would be even more special if you did it in the name of the guest of honor or to commemorate some special milestone.

6

Souvenirs and Party Favors

7

Avoid ‘Greenwashing’

• Choose eco-friendly party favors. These can be reusable, like personalized metal water bottles or clothing (i.e. those warm reunion sweatshirts we mentioned earlier). They can be pampering, like beeswax candles and organic bath salts or essential oils. Or the gifts themselves can be green in every sense of the word: potted plants (check your state import regulations if you’re bringing anything in from out-of-state), and local or heirloom seed packets.

• If you choose to purchase carbon offsets, do so through a high-quality and reputable source. Otherwise, your dollars might not be doing all that much good. The sad truth is that some unscrupulous companies engage in “greenwashing”—making their venue, product, or service seem to be a lot more environmentally friendly than it is. However, doing a little extra research will help you determine who really should get your business and donation.

• If you’re planning to stay at a “green” hotel or resort, don’t just take their word for it. Look for the EPA Energy Star certification or the US Green Building Council’s LEED certification. These are respected third-party credentials that verify the property’s energy usage and adherence to green building principles.

Having an environmentally-friendly reunion doesn’t mean forgoing the fun.

Adopting even a few of these tips can help you have a significantly lessened impact on the environment during your next gettogether.

REUNIONS WORKBOOK

33

s ’ o c i ex

M

GRAND RIV IERA F R A N C E H A S I T. I TA LY H A S I T. E V E N A L A B A M A H A S I T S OW N R I V I E R A .

W H Y N OT M E X I CO ?

B

URSTING ONTO the tourism scene

in the late 1990s, Mexico’s Riviera Maya lies directly south of the popular tourist development of Cancun.

In contrast to high-rise developments and congested touristy areas of its sister, this playground features spacious world-class resorts, white sand beaches and an exciting array of natural attractions that will entice all members of your reunion.

The Area

The Mayan Riviera straddles the Caribbean Coast along the eastern portion of what’s referred to as the Yucatan Peninsula. Guests arrive at Cancun International Airport, approximately 30 minutes to the north. Since being decimated by Hurricane Wilma in 2005, the airport has undergone extensive remodeling, expansion and modernization.

Four terminals serve guests arriving from 30 foreign countries.

The Culture

The Mayan culture is the foundation of this area of the Caribbean. In the period from 3001000 A.D., the Mayan people built their cities near sources of fresh water so they could secure their basic needs and expand their commercial horizons. Their legacy is on full display at sites spread across the landscape.

Archeological sites like Tulum and Chichen Itza are natural draws for tourists, while Mayan ruins are also found in the eco-tourist parks like Xcarat. What’s equally amazing is exploration of new sites and artifacts continues to this day in a modern Indiana Jones fashion.

The Resorts

The Riviera Maya features many all-inclusive resorts that offer fine-dining restaurants and activities for all age groups.

34

REUNIONS WORKBOOK

ReunionsWorkbook.com

ReunionsWorkbook.com

The Riviera Maya has become famous for its large scale all-inclusive resorts with many fine-dining restaurants and activities for all age groups and interests. With over 300 properties to choose from, selecting the right fit can be a challenge. For upscale groups, an easy choice is Grand Velas. While not a household name in America yet, this resort is making quite a reputation for itself.

Set on over 80 acres of protected mangroves, jungle and natural freshwater cenotes, and over 1,000 feet of pristine white sand beach, this AAA 5 Diamond all-inclusive combines modern luxury with natural beauty.

REUNIONS WORKBOOK

35

Opened in 2008, the resort features 548 suites in three resort areas. Grand suites are reserved for adults only, with 90 elegant 1,300-square-foot suites complete with Mexican artwork, lunch areas and views of the Caribbean Sea from your private terrace with plunge pool.

Ambassador suites are perfect for families seeking to be near the kids and teens club with 1,200 square feet of space, private terraces and luxury amenities and sitting areas. Ambassador suites are a close walk to the white sandy beach.

Two massive pools feature ample lounge chairs and private cabanas, premium drinks served by a poolside concierge and if that weren’t enough, roaming ceviche trays to cure midday hunger pangs.

Zen Grand class feature private terraces where guests can soak in the unspoiled jungle environment and koi fish

guests indulge in an exotic menu of spa services including healing massages, therapeutic treatments and pampering rituals.

All rooms feature twice daily housekeeping, fully-stocked mini-bar and spectacular bathrooms. You don’t have to lift a finger thanks to 24-hour personal concierge. Dinner reservations, tours and activities, spa treatments – whatever your heart desires, is handled for you. Plus, two expansive fitness centers offer a complete lineup of modern fitness equipment, with separate studio for yoga, Pilates and Zumba classes.

The Food

The resort places a strong emphasis on dining. Eight restaurants serving a variety of cuisine, from beachside breakfast, casual lunch and 5-star dinners offer a

casual, open-air restaurant.

Sen Lin takes diners on a journey through the culinary traditions of Asia.

Immersed in the jungle, the restaurant highlights the mysticism of the Riviera Maya.

Lucca is another family favorite. It serves Italian-Mediterranean cuisine and a scrumptious menu of fresh seafood, meats and homemade pastas.

The five-diamond-rated Cocina de Autor features exceptionally crafted Mexican and Caribbean cuisine. The creative menu takes you on a journey that demonstrates the purity and essence of new and familiar flavors.

Be transported to 1940 Parisian luxury at Piaf. Experience French cuisine with live music and romantic surroundings.

Rated Four Diamond by AAA.

staff will accompany kids to dinner so adults can enjoy an evening at one of the resort’s upscale adults-only eateries.

The Excursions

36

REUNIONS WORKBOOK

Opened in 2008, this AAA Five-Diamond all-inclusive resort combines modern luxury with natural beauty.

The Kids

Three different kids clubs give family reunions a variety of options. Kids 4-12 can enjoy crafts, face painting, board games, group activities and a variety of movies at the Zen Kids’ Club. Two additional clubs are located in the Ambassador, including a teen club with a pool table, air hockey, Xbox gaming stations, dance floor and kiddie cocktail bar. A nice touch here,

ReunionsWorkbook.com

BIGSTOCK

variety of choices to please any palate while six themed bars are sprinkled around the complex providing additional entertainment venues.

Frida is a AAA four diamond awardwinning restaurant serving carefully curated Mexican cuisine with a modern twist. The restaurant features live music, hand-crafted cocktails and an outdoor terrace where you can savor gorgeous ocean views.

Family-friendly Chaká is located just steps from the Zen pool area. Dine in the exotic ambiance of mangroves, Chaká, Salam and Chechen trees in this

BIGSTOCK

ponds. These 1,000-square-foot rooms offer plenty of space and modern luxury amenities.

The Zen area is a completely different experience featuring a towering lobby welcoming guests amid the backdrop of a jungle environment. The Zen pool area is unique in that it’s actually a series of a half-dozen smaller interconnected pools complete with poolside concierge service.

Nearby is the mini-golf course with real grass greens and the kids activity area.

Zen is also what you’ll experience in the expansive 89,000-square foot spa.

Recognized by leading Spas of the World,

While the resort environment, in and of itself, is enough to satiate one’s vacation appetite, venturing outside the hotels provides opportunities to experience Mayan history and local culture. A 30minute drive north lands you in Cancun with its plethora of restaurants, shopping and nighttime activities. The town of Playa Del Carmen is located in the Riviera Maya.

It’s popular with cruisers with its bustling shopping village with hundreds of souvenir shops, restaurants and bars. It’s also the docking station for ferries heading back and forth to Cozumel, the nearby island known as a snorkeler’s paradise.

Tulum is the most famous archaeological site in the Riviera Maya and is the only Mayan city on the coast of the Caribbean Sea. It’s home to structures that at one time were the ceremonial and political center of the city. The site has an accessible beach. Other archeological sites include Muyil and Coba.

ReunionsWorkbook.com

Experience the Attractions of Xcarat

Perhaps most impressive is the lineup of family-themed attractions by the Mexican corporation Xcarat. This organization runs five themed parks that enhance the preservation and share the rich Mexican culture with visitors amidst natural surroundings, Mayan relics and waterbased activities.

What’s uniquely beautiful about these parks is how they’ve woven in natural surroundings into world-class activities. These parks rival anything in the U.S. with the added-beauty of the natural environment.

Xcarat was the first park opened in 1990. Part natural theme park, part animal preserve part beach resort, the property adeptly balances commercialism with conservation. Stay for the spectacular evening cultural show.

Xel-ha is a magical natural aquarium where salt meets fresh water and aquatic life flourishes. Snorkel, dive, tube, zipline and interact with dolphins and manatees or catch a nap on a hammock. The day is yours to enjoy.

Xplor features 2.4 miles of ziplines up to 140+ feet in the air. Try the 3-mile jungle

Visitors can relax in luxury regardless of where they are on the resort premises.

trip aboard an amphibious 4-wheel-drive vehicle or water-based activities such as hand-paddle kayaks and cave swimming.

Xenotes is where your family can explore four different freshwater sinkholes, expected to have magical powers.

Swimming, rafting and kayaking make for a great aqua adventure.

Xenses is the latest addition to the park’s portfolio. Through a series of activities, test your senses by discovering different ecosystems. Fly like a bird, slide down a waterfall and float in a saltwater canyon.

The Wrap

Having traveled extensively throughout the United States, Caribbean and Europe, our family has stayed at some amazing places and witnessed countless treasures along the way. The Mayan Riviera stacks up nicely as a world-class resort destination.

It checks all the right boxes for family reunions – convenient to get to, sand and sun, culture and plenty of opportunity to enjoy each other’s company. Consider it for your next escape!

REUNIONS WORKBOOK

37

For more tips on planning a top notch reunion, visit our website at reunionsworkbook.com.

As you thumb through this workbook, you are undoubtedly impressed with the wealth of reunionenhancing information this publication provides.

When you put this magazine down, though, your experience doesn’t have to end. Subscribe to the InSite on Reunions newsletter for access to the most up-todate information regarding reunion-friendly destinations, hotels and resorts and expert advice from trusted professionals.

Visit reunionsworkbook. com and click on the newsletter tab. Before long, you’ll be impressing family and friends with your hosting prowess.

Happy planning!

A

SIDE FROM THE numerous planning details involved in organizing a

reunion, it’s critical to pick a destination that’s a great fit for your group. While location is important, so are amenities and sticking to a budget!

Throughout this edition of Reunions Workbook you will find destinations, hotels and resorts not only eager to, but able to help you orchestrate a phenomenal reunion gathering.

The following section features Site InSpections of reunion-friendly destinations across the country. Here you can take a closer look inside and discover new details, insights and angles that help you make the right destination decision.

Each of these organizations and many more are profiled online at ReunionsWorkbook.com. From the home page of the website, click on the Site InSpections tab, or search by keyword or state to hone in on specific resources that fit your needs.

40

REUNIONS WORKBOOK

Florida

56 Garrett County, Maryland 58 Gettysburg Foundation, Pennsylvania 60 Harrison County, Indiana 62 Lake County, Illinois 64 Atlantic City, New Jersey 66 New Orleans, Louisiana 68 Ocean City, Maryland 70 Pearland, Texas 72 St. Augustine, Florida 74 St. Tammany Parish, Louisiana 76 Tacoma and Pierce County, Washington

78 YMCA of the Rockies, Colorado 80 Atlanta Airport, Georgia 82 Jefferson Parish, Louisiana

ReunionsWorkbook.com

BIGSTOCK

Take a Virtual Site Inspection of Your Next Reunion Destination

42 Akron Summit, Ohio 44 Arkansas Parks & Tourism, Arkansas 46 Chicago Southland, Illinois 48 Crowne Plaza, Illinois 50 Experience Columbus, Ohio 52 Experience Kissimmee, Florida 54 The Beaches of Fort Myers & Sanibel,

AKRON, OHIO

GREATER AKRON OFFERS FOOD, ART AND FUN

“The Akron/Summit Convention & Visitors Bureau was wonderful. You were knowledgeable, helpful, and

2 Hotel Inventory: • • • •

Quick Facts

Downtown Akron Adjacent Hotels: 3 Downtown Akron Adjacent Hotel Rooms: 325 Total Greater Akron Hotels: 70 Total Greater Akron Hotel Rooms: 5,500+

Group Perks: • • • • • •

Personalized Digital Concierge Site inspection assistance Itinerary consultation Tour planners & guides Vendor and service referrals Photos

gracious. Your representative made sure we had all we needed. You can’t improve perfection! You are the best!”

– Linda G. - Green Family Reunion Contact: Cindy Coontz Destination Sales Manager Akron/Summit CVB Greater Akron, OH 800.245.4254 Direct: 330.374.8935 ccoontz@visitakron-summit.org www.akron.travel | www.playeatshop.org

Top Attractions:

1

3

Historically known as a hub for innovation, Greater Akron stands out as the perfect Midwest locale for hosting your next reunion.

Spend some quality time exploring Greater Akron’s cultural scene. At the Akron Art Museum, view impressive collections, including a stunning display of modern art. Also, check out Akron Glass Works and witness glassblowers create colorful works.

What better place to purchase a small memento of your time together? In the evening, catch a performance at the Akron Civic Theatre.

Everyone will enjoy the nationally recognized Akron Zoo, where 700+ animals from continents around the globe fly, swim, roam and graze. Hop aboard the Cuyahoga Valley Scenic RR, which offers special packages throughout the year, including the popular Polar Express train during the holidays. Choose a dining car or simply take a seat by the window and enjoy breathtaking scenery, impressive bridges and quaint houses.

42

REUNIONS WORKBOOK

• • • • •

Stan Hywet Hall & Gardens Akron Art Museum Hale Farm & Village Cuyahoga Valley National Park & Scenic Railroad Akron Civic Theatre

1. Stan Hywet Hall & Gardens is the former estate of Goodyear Tire & Rubber Co. founder, F.A. Seiberling.

2. Cuyahoga Valley Scenic Railroad travels through the heart of Ohio’s only national park.

3. Modern masterpieces fill the Akron Art Museum.

Does wine, cheese and chocolate sound like a winning combination to you? Popular local stops include Sarah’s Vineyard, The Winery at Wolf Creek and Red Horse Winery. Groups can participate in the Summit Brew Path – visit Harry London Candies – and shop for tasty treats at Grandpa’s Cheese Barn.

Sharing delicious meals is a true reunion tradition.

Akron has no shortage of great eats that include local Ohio fare as well as treats from around the world. At Hard Rock Rocksino Northfield Park, dining isn’t the only thing on the menu. In addition to a wide selection of food, there is a casino, shows and entertainment galore.

Choosing a suitable place to lodge your family is one of the most important decisions you can make when planning a reunion. From large chain hotels to smaller family-owned properties and rental options, groups of all sizes can easily find something to fit their needs in Greater Akron.

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

43

ARKANSAS

AFFORDABLE FAMILY FUN ALL AROUND ARKANSAS 2

Hotel Inventory:

“Reunions mark milestones and lifetime memories.

Quick Facts

With affordable venues, unique attractions, delicious

• For a complete look at hotel inventory for the state, please go to: ArkansasBusiness.com/MeetingPlanner

• Itinerary Planning • Reunions “Swag Bag”

planning your next gathering and to receive a ‘reunion swag bag’, call Arkansas Department of Parks and

Top Attractions:

1

3

a central location, Arkansas is great for your next family, military, school or class reunion. For assistance with

Group Perks:

• • • • • • • • • •

cuisine, stunning views, warm Southern hospitality and

Blanchard Springs Caverns, near Mountain View Buffalo National River Clinton Presidential Center, Little Rock Crater of Diamonds State Park, Murfreesboro Crystal Bridges Museum of American Art, Bentonville Garvan Woodland Gardens, Hot Springs Little Rock Central High National Historic Site, Little Rock Magic Springs Theme & Water Park, Hot Springs Turpentine Creek Wildlife Refuge, Eureka Springs Thorncrown Chapel, Eureka Springs

Tourism Group Travel today!”

– Tamora Williams, Arkansas Department of Parks

2. Johnny Cash Boyhood Home, Dyess

Part of the fun of hosting your family reunion in Arkansas is introducing your relatives to some of the most scenic places in the mid-South, and part of the beauty is that it is within your budget. Some are even free, such as Crystal Bridges Museum of American Art in Bentonville, the world’s premier art museum.

Other important cultural centers include the Clinton Presidential Center in Little Rock, the nation’s 12th presidential library. At the Clinton Center is 42, a restaurant with gorgeous indoor and cozy outdoor seating overlooking the Arkansas River. Open to walkers, joggers and cyclists, the Arkansas River Trail runs along the river and continues to the Big Dam Bridge, Two Rivers Park and Pinnacle Mountain State Park. Other attractions in Little Rock include the Arkansas Arts Center, Little Rock Zoo, Museum of Discovery and Little Rock Central High School National Historic Site.

44

REUNIONS WORKBOOK

Contact: Arkansas Group Travel Brant Collins, Group Travel Manager (501) 682-1219 brant.collins@arkansas.gov Tamora Williams Group Travel Consultant (501) 682 1081 tamora.williams@arkansas.gov

1. Petit Jean State Park, Morrilton

From delicious food to outdoor attractions, Arkansas has everything a reunion could ask for.

and Tourism Group Travel Consultant

3. Garvan Woodland Gardens, Hot Springs

Ozark Folk Center State Park in Mountain View shares music, crafts and Ozark folkways through live demonstrations, workshops and concerts. Nearby Blanchard Springs Caverns is a magnificent “living cave.”

Hot Springs National Park is another popular stop for families with attractions like Garvan Woodland Gardens and Magic Springs Theme & Water Park.

Nearby is Mount Ida, the quartz crystal capital of the world with several mines that make fun day trips. At Crater of Diamonds State Park in Murfreesboro, your family can dig for diamonds and keep what you find.

For music lovers and history buffs, Delta Cultural Center in Helena-West Helena shares the sounds that originated from this place and inspired the music we listen to today. Another site worth a trip is the Johnny Cash Boyhood Home in Dyess, where a young boy grew up to become the Man in Black.

ReunionsWorkbook.com

MEMORIES Naturally Made With 52 state parks, tons of lodging choices, and more stuff to do than you could possibly pack into a weekend, Arkansas is the ideal backdrop for your next family reunion. To find the perfect place for your group to swap stories, share memories, and make new ones, go to Arkansas.com.

What will you make in Arkansas?

ReunionsWorkbook.com

Arkansas.com

REUNIONS WORKBOOK

45

SPORTS AND ACTIVITIES MAKE CHICAGO SOUTHLAND AN IDEAL REUNION LOCALE

Hotel Inventory:

Quick Facts

Total hotels - 65

Total hotel rooms - 5,034 (number rises to 5,283 in 2018)

2

1

A lively region consisting of 62 south and southwest Chicago suburbs stretching across nearly 400 square miles, the Chicago Southland offers a variety of entertainment options for those planning a reunion.

Families looking to bond over a sporting event can travel to Toyota Park in Bridgeview, 15 miles southwest of Chicago, to watch Major League Soccer’s Chicago Fire compete against some of the top players in America. Professional baseball can be found in Crestwood, where the Frontier League’s Windy City ThunderBolts provide family fun at a miniscule cost. HITS Chicago-Balmoral Park in Crete, is a premium equestrian facility, featuring nine competition rings where horses leap and jump to the crowd’s delight. The region is also home to 35 public and semi-private golf courses.

Groups looking for high-octane fun can visit Accelerate Indoor Speedway & Events in Mokena.

The massive 75,000-square-foot state-of-theart go karting facility offers the thrill of racing F1-inspired karts at speeds of up to 50 miles per

46

REUNIONS WORKBOOK

to Chicago, has an abundance of things to do, much of it in close proximity to each other, and it’s easy to get around. If you want to enjoy urban activities or go for a

Newly renovated hotels - Comfort Suites in Lansing, DoubleTree by Hilton Chicago-Alsip, Holiday Inn Express in Crestwood and Baymont Inn & Suites in Alsip

Southland is a great place to do both.”

The Chicago Southland Convention & Visitors Bureau will supply free of charge: • Visitors Guides • Coupon Books • Festivals and Events Guides • Traveler Maps • Stick-on Name Badges • Plastic Bags

Top Attractions: • • • • •

Featuring a mixture of urban and open areas, Chicago Southland has something for everyone.

“The Chicago Southland is a fantastic location. It’s close

New hotels in 2018 - Holiday Inn Express & Suites in Mokena and Woodspring Suites in Tinley Park

Group Perks:

3

CHICAGO SOUTHLAND

Accelerate Indoor Speedway & Events in Mokena Chicago Fire professional soccer team in Bridgeview HITS Chicago-Balmoral Park in Crete Odyssey Fun World in Tinley Park Windy City ThunderBolts in Crestwood

walk in a beautiful forest preserve or park, the Chicago

Contact: Kristy Stevens SMERF Market Manager 888-895-8233 Kristy@VisitChicagoSouthland.com 1. Odyssey Fun World in Tinley Park is a 45,000-square-foot facility of fun.

2. HITS Chicago-Balmoral Park in Crete is a fabulous location for equestrian lovers to witness horses leap and jump.

3. Toyota Park in Bridgeview is home to Major League Soccer’s Chicago Fire and features some of the best soccer action in America.

hour. Odyssey Fun World, in Tinley Park, is a 45,000-square-foot facility that features indoor rides, go karts, video games, mini golf and more.

History lovers will appreciate Historic Downtown Frankfort, a town that offers upscale and eclectic stores and casual and fine dining in a picturesque small-town setting. Closer to Chicago, the Historic Pullman District is a unique community filled with buildings and houses built from 1880-84 and is home to the Pullman National Monument.

The Nathan Manilow Sculpture Park in University Park, offers a premier presentation of large-scaled contemporary sculpture, featuring 29 master works within 100-plus acres of prairie landscape. Lake Katherine Nature Center and Botanic Gardens in Palos Heights, is an 85-acre park that includes woodlands, prairie, wetlands, gardens and a 10acre lake. The Park Forest Rail Fan Park in Park Forest, is the site of one of the country’s largest rail intersections and visitors can view the trains from a 35-foot-high platform overlooking the tracks.

ReunionsWorkbook.com

Reunions of all kinds, including family and military, can find superior facilities located conveniently to anywhere in the Midwest – and across the country. With our true Midwestern hospitality, the Chicago Southland feels like family.

Contact Kristy Stevens to plan your next reunion.

888-895-3211 Sales@VisitChicagoSouthland.com GatherInTheChicagoSouthland.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

47

CROWNE PLAZA

BURR RIDGE, ILLINOIS

Located in Southwest Suburban Burr Ridge, Crowne Plaza Chicago SW is a completely refurbished hotel that provides elegant lodging and an abundance of nearby activities.

Re-opened in summer 2017, Crowne Plaza features 122 upscale rooms that provide premium bedding with soft pillows and custom linens, wi-fi, in-room coffee and dining, refrigerator, USB ports, spacious work areas and in some suites, soothing jacuzzi tubs. Each room has 12 outlets, enabling electronic devices to stay fully charged. Crowne Plaza resides a short distance from a multitude of downtown Burr Ridge shops and restaurants. Upscale clothing stores like Chico’s, J.Jill, Soma and Loft will entice, while restaurants like Capri Ristorante, Dao Sushi, Thai and Hibachi Restaurant, Eddie Merlot’s and Cooper’s Hawk Winery & Restaurant will satiate hunger pangs. Guests who don’t want to stray from the premises can enjoy distinctive American fare inside the hotel at Sip & Savor restaurant, which is open for breakfast, lunch and dinner.

Drury Lane Theatre in Oakbrook Terrace, presents Broadway shows daily and nightly, while nearby Brookfield Zoo is a family favorite and contains 450 species of animals across 216 acres. Relaxation awaits at Kohler Waters Spa in Burr Ridge, which features a 25-foot whirlpool with a cascading waterfall, steam room and sauna and three distinctive shower experiences. Guests looking 48

REUNIONS WORKBOOK

to play golf can visit Cog Hill Golf and Country Club in nearby Lemont, where they can compete on a course that has been dubbed one of the 100 best in the country. Crowne Plaza also resides near numerous parks, like Harvester Park, which encompasses 37 acres, including 17 acres of wetlands containing trails, fishing docks, a pond and observation points. Waterfall Glen County Forest Preserve in nearby Darien, features 2,492 acres of prairies, savannas and woodlands that contain 740 native plant species, and more than 300 species of mammals, birds, fish, amphibians and reptiles.

Situated less than 15 miles from O’Hare Airport and 10 miles from Midway Airport (the hotel offers free shuttle service from Midway), Crowne Plaza is easily accessible. Crowne Plaza supplies free parking, including complimentary bus parking and provides free shuttle service within a three-mile radius.

Located directly off Interstate 55, the hotel is 30 minutes from downtown Chicago.

Crowne Plaza features 7,500-square-feet of gathering space across three rooms, including a 4,000-square-foot ballroom. Guests can stay active in the hotel’s fitness center and relax in the indoor pool.

ReunionsWorkbook.com

“We look forward to welcoming your reunion groups to our beautiful new hotel, located conveniently along Interstate 55 in upscale Burr Ridge.

Please call me directly to book your space!”

– Susan Santa Cruz, Director of Sales

Quick Facts Rooms: 122, including 58 kings, 53 double doubles, 9 special-needs rooms and 2 suites.

Banquet space: 3 rooms totaling 7,500-square-feet of space. The largest ballroom is 4,000 square feet.

Amenities: Gym featuring treadmill, elliptical machines, free weights and a stationary bicycle; indoor swimming pool; 24-hour business center with fax and printing services; restaurant serving American fare and lounge; free wi-fi; in-room coffee and dining and a 24-hour snack shop.

Group perks: Groups receive a special rate for breakfast.

Nearby: 5-minute drive from the Burr Ridge Village Center, a short drive from Drury Lane Theatre, Brookfield Zoo, Cog Hill Golf and Country Club, Camp Bullfrog Lake and Waterfall Glen County Forest Preserve.

Location: Less than 15 miles from O’Hare Airport and 10 miles from Midway Airport, directly off Interstate 55, 30 minutes from downtown Chicago.

Contact info: Crowne Plaza Burr Ridge, 300 South Frontage Road, Burr Ridge, Illinois.

Susan Santa Cruz, Director of Sales and Marketing.

• 630-601-7548 • scruz@cpchicagosw.com • cpchicagosw.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

49

FAMILY-FRIENDLY REUNION VENUES ABOUND IN COLUMBUS

COLUMBUS, OHIO 2

4

5

3 1 Host your family at beautiful parks and premium accommodations in Ohio’s state capital.

Combining Midwestern hospitality and urban sophistication, Columbus is much more than Ohio’s state capital. Historic neighborhoods, nationally acclaimed attractions and a booming culinary culture makes this thriving city ideal for your next reunion.

Groups with young children should consider a visit to COSI (Center of Science and Industry) for some interactive entertainment. This museum features over 300 exhibits for all ages, including the Science of Big Machines, Energy Explorers and Meet the Innovators. Another fun attraction for the whole family is the Columbus Zoo and Aquarium, which showcases animals from around the world.

Your family can take a camel ride in Heart of Africa, wander the misty jungle trails in Congo Expedition or come face to face with manatees at Shores & Aquariums.

Looking for an area to host an outdoor event?

Scioto Audubon Metro Park is a former industrial space transformed into an oasis filled with wildlife and exciting activities. The park is located next to the Scioto River, where you can take the family out on a boat, kayak or canoe. For museum-lovers in your group, consider the newly-renovated 50

REUNIONS WORKBOOK

“I would like to thank you so very much for your professionalism and prompt attention to my request for brochures and souvenirs from the City of Columbus

Columbus Museum of Art. Housed in a gorgeous 1930s building, the museum features works by Pablo Picasso and John Singer Sargent, and its Wonder Room filled with hands-on mobile sculptures is perfect for budding artists.

to assist in making our 47th Family Reunion a success.

Your support will make our family reunion a reunion to remember for a lifetime.”

– Antoinette B. Dawson

For families that love sports, make a trip to Huntington Park, home of the Columbus Clippers, AAA affiliate of the Cleveland Indians. Catch a game there during the season and enjoy special promotions, songs and mascots through every inning.

Franklin Park Conservatory and Botanical Gardens, located just two miles from downtown, is one of Columbus’ crowning architectural achievements and home to hundreds of plant species, events and family-friendly activities. Built in 1895 in the classic “crystal palace” style, the conservatory and adjoining gardens house over 400 plant species, with a butterfly garden and sculpture exhibits dotting the landscape.

Contact: Sarah Doodan Tourism Coordinator Experience Columbus Columbus, Ohio 614-222-6146 sdoodan@experiencecolumbus.com www.experiencecolumbus.com

Quick Facts

Hotel Inventory: • Total hotels downtown - 17 • Total hotel rooms downtown - 4,250 • Total hotels citywide - 301 • Total hotels rooms citywide - 28,185

Group Perks: • Itinerary planning • Tour Planner Guide/Visitor Guide • Referrals for local service providers for hotels, attractions and more • Columbus photos • Site inspection assistance • Resources: Reunion Planning Checklist, Metro Parks Guide and Steps to Success Guide • Discounted souvenirs Top Attractions: • Columbus Metroparks • Columbus Zoo and Aquarium/Zoombezi Bay • COSI • Franklin Park Conservatory and Botanical Gardens

1. Plenty of fun can be had at the Hocking Hills Canopy Tour.

The friendly and knowledgeable Experience Columbus staff is prepared to make your visit convenient and worry-free, so reach out today to begin planning your Buckeye reunion.

ReunionsWorkbook.com

2. The Ohio State Fair is one of the largest state fairs in the country.

3. Creekside Park is a beautiful five-acre park in historic Old Gahanna.

4. Catching a game at Huntington Park is a great option for your reunion itinerary.

5. The Scioto Audubon Center is a green oasis where outdoor enthusiasts can frolic.

ReunionsWorkbook.com

REUNIONS WORKBOOK

51

DISCOVER MAGICAL FAMILY MEMORIES IN KISSIMMEE, FLORIDA

KISSIMMEE, FLORIDA 5

2

3

6

7

4

5

1 “We had a fabulous time! We were able to get everything

If your family can dream it, they can do it in Kissimmee, Florida.

we needed, and I think all the family members enjoyed themselves to the fullest. The free T-shirts were fantastic and we wore them with pride. I would love to come back

With world-famous theme parks, family-friendly outdoor adventures and unique dining and entertainment options, sunny Kissimmee, Florida offers everything you need for a family reunion filled with memories to last a lifetime.

Kissimmee’s ideal location puts you front and center among all of Central Florida’s exciting attractions—and right next door to worldrenowned theme parks, including Walt Disney World Resort, Universal Orlando Resort, and SeaWorld Parks & Resorts. Families can also enjoy the nearby Fun Spot America Theme Park and learn together at The Holy Land Experience.

For families who enjoy the great outdoors, Kissimmee offers a variety of wind-in-the-air opportunities for large groups. From alligator sightings and ziplines at Gatorland to airboat tours at Boggy Creek Airboat Rides, there are thrills for every generation at the area’s many outdoor adventure parks. Plus, there are world-class golf courses for some family-friendly competition.

From fine dining to delightful ethnic eateries, there are hundreds of delicious places for every palate.

Families can even dine with knights at Medieval Times, take to the high-seas on a pirate ship at Pirate’s Dinner Adventure, enjoy cultural cuisine at Disney Springs, or savor while singing along at House of Blues Gospel Brunch.

With comfy motels, high-end hotel suites, private villas, and luxurious resorts, Kissimmee offers the best selection of close-to-everything accommodations—all with a variety of features and services to satisfy every reunion need and budget, including dedicated banquet spaces, hospitality rooms, and outside catering options.

Located just 20 minutes from Orlando International Airport and just an hour and a half from the east and west coasts of Florida, Kissimmee is the perfect location for your next family reunion. And with free planning assistance, plus free reunion T-shirts, Experience Kissimmee can make your dream reunion into a reality!

to Kissimmee. Thanks again for all your help.”

– Debra Thompson of Roberson/Bush Family Reunion

Contact: Jadeine Shives, CMP Meeting Sales & Services Manager Experience Kissimmee 407-569-4855 JShives@experiencekissimmee.com

Hotel Inventory:

Quick Facts

• 50,000 accommodation options • 25,000 vacation homes • 1,000,000 square feet of meeting space Group Perks: • Free family T-shirts • Assistance with venue selections • Accommodation recommendations • Free marketing materials • Site visit and event details assistance • Connections with local vendors Top Attractions: • Walt Disney World Resort • Universal Orlando Resort • SeaWorld Parks & Resorts • Gatorland • Fun Spot America - Kissimmee • The Holy Land Experience

www.experiencekissimmee.com/groups-reunions/reunions 1. Families can schedule group horseback riding for a memorable outdoor adventure experience at Forever Florida.

2. Located in the heart of Central Florida, Kissimmee is a short distance from Walt Disney World Resort, as well as the destination’s premier shopping and dining district, Disney Springs.

3. This family-friendly destination is home to a variety of beautiful outdoor parks for family gatherings.

4. Family members of all ages can celebrate in the sunshine in Kissimmee, where there is fun for every generation.

5. The destination features a variety of outdoor adventure parks with exhilarating zipline experiences.

6. Kissimmee offers more than 50,000 accommodation options, including vacation homes complete with fantastic features such as water parks.

7. Family and group dining in Kissimmee is easy, with vacation homes and themed dining with seating space for everyone.

52

REUNIONS WORKBOOK

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

53

ADVENTURE AND EXCITEMENT ABOUND FOR REUNIONS ON THE BEACHES OF FORT MYERS & SANIBEL

LEE COUNTY, FLORIDA 4

2

1

5

3 “The Beaches of Fort Myers & Sanibel is a picture-

The Beaches of Fort Myers & Sanibel provides the perfect backdrop for reunions of all kinds.

perfect location for a reunion and an ideal destination for creating lifetime memories with family and friends.

Our white-sand beaches, dolphin cruises and historical Edison & Ford Winter Estates create an awesome

With its picturesque shorelines, abundance of wildlife and vast cultural experiences, The Beaches of Fort Myers & Sanibel is the ideal setting for all types of reunions. It doesn’t matter what your group is interested in, there’s something for everyone in Southwest Florida, from kayaking and paddleboarding to galleries and shopping. It’s time to hit the beach, ride the waves, and celebrate and reconnect with your family.

Want to catch a glimpse of some of Florida’s most famous marine life? Book a dolphin cruise with any of the local tour operators, such as Adventures in Paradise or Captiva Cruises, to name a couple.

And these cruises aren’t limited to dolphin expeditions. You can check out the nature on the nearby islands, steal a look at some manatees, or enjoy a relaxing sunset on the water.

It’s common that most family reunions bring together people of all ages. The Beaches of Fort Myers & Sanibel has a variety of activities perfect for those multi-generational groups. History 54

REUNIONS WORKBOOK

buffs will love exploring the grand Edison & Ford Winter Estates or taking a walk on the Calusa Heritage Trail. Families with young children will love spending a day at Lakes Regional Park. Here, families can take a ride on the miniature train, climb a rock wall, rent bikes or just relax at one of the picnic areas.

backdrop for your reunion. There is always something to do to keep everyone happy, which makes planning easy and fun.”

– Candice Cocco, Reunions Specialist

Food plays a key role in reunions, and Southwest Florida has no shortage of eateries that suit all tastes and price points. Grab a quick meal at a casual seafood restaurant overlooking the water, nosh on flavorful Mexican dishes, or sample delicacies from the far east. It can all be found on Fort Myers and Sanibel.

Sound like your kind of reunion destination? Then start planning your getaway with the help of the Lee County Visitor and Convention Bureau.

They offer free family reunion planning, check hotel availability, provide visitor information, and suggest entertainment and daily itineraries.

Contact: Candice Cocco CCocco@Leegov.com FortMyers-Sanibel.com 800-237-6444

Hotel Inventory:

Quick Facts

• Total hotels in destination: over 135 hotels/resorts • Total committable hotel rooms in destination: 12,000 Group Perks: • Itinerary planning • Tour Planner Guide/Visitor Guide • Referrals for local service providers for hotels, attractions and more • The Beaches of Fort Myers & Sanibel photos • Site inspection assistance • Resources: Reunion Planning Checklist, Parks Guide and Steps to Success Guide Attractions: • Edison & Ford Winter Estates • Lakes Regional Park • J. N. “Ding” Darling National Wildlife Refuge • Bailey-Matthews National Shell Museum • Vast array of restaurants

1. The Beaches of Fort Myers & Sanibel provides fun for all ages.

2. Unique group dining experiences can be arranged.

3. Get a close-up look at the wildlife of The Beaches of Fort Myers & Sanibel.

4. Groups will learn about the exciting culture and history of The Beaches of Fort Myers & Sanibel.

5. Fishing opportunities are abundant.

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

55

GARRETT COUNTY, MARYLAND

FAMILY-FRIENDLY REUNION FUN AWAITS IN WESTERN MARYLAND

“What makes us different from other reunion locations is our central location to major metropolitan cities in the mid-Atlantic as well our bevy of activities in all four seasons. We can offer assistance to groups planning their reunion including lodging, dining and activities.”

– Jen Durben, Heritage Area & Groups Director

Quick Facts

2

1

• Over 4,000 lodging bedrooms in the county • Unique lodging options including cabins, chalets, b&b’s, condo-hotels, hotel/motels, lodges, tiny homes, yurts and camping.

Group Perks: • Lodging, Activities and Dining Planning Assistance • Itinerary Planning Assistance • Visitor Guide/Activities Guide

3

Give your family the Deep Creek experience with an abundance of outdoor activities and cozy accommodations in Garrett County.

With year-round experiences and comfortable accommodations, Garrett County offers you everything you could want for your family reunion.

Its central location in the Mid-Atlantic makes it an easy journey for families all over the East Coast.

For groups visiting in winter, check out Maryland’s only downhill ski resort, Wisp Resort. It offers outdoor activities for everyone in your family, including skiing, snowboarding, snowmobiling, ice skating, tubing and cross-country skiing. If you prefer to spend cold days inside, visit the Oakland B&O Museum or Transportation Museum for a look at our area’s history, culture and recreation.

Summer boasts a slew of exciting recreational fun the whole family will enjoy. If you’re looking to get out on the water, head to Deep Creek Lake. This aquatic sport haven features jet skiing, speed boats and wakeboarding, as well as canoeing, kayaking, fishing and sail boating. For those in the family who want to kick back and relax, Deep Creek Lake State Park offers one-mile of shore line with a sandy beach area, perfect for lounging and taking in the lake views.

56

REUNIONS WORKBOOK

Contact: Jen Durben Heritage Area & Groups Director jen@garrettchamber.com www.deepcreekreunions.com

Lodging Inventory:

Nature lovers will enjoy a hike through the mountainous Swallow Falls State Park. It boasts some of the state’s most breathtaking landscapes and some impressive waterfalls, including Tolliver Falls and Muddy Creek Falls, Maryland’s highest waterfall. Thrill-seeking families should book a whitewater rafting expedition on the Youghiogheny or Adventure Sports Center International. You can experience a tour that is perfect for beginners or avid rafters.

In the Fall, don’t miss one of the many festivals, including the Art & Wine Festival in September and Autumn Glory Festival in October. This time of year is perfect for visiting Garret County’s fantastic small towns. Take some time to browse the local farmers markets, or stop into one of the many boutique shops for a memento from your trip.

Top Attractions: • Deep Creek Lake • Wisp Resort (Ski Resort) • 8 State Parks

2. Become one with nature on the back of a beautiful horse.

Circle R Ranch features great riding outings for your family to join together.

3. Splish, splash! Take time out to relax on the cool waters of Deep Creek Lake. Enjoy a quiet pontoon boat ride or zip across the water on a tube.

Four Seasons of Reunion Fun in the Mountains of Western Maryland!

The Deep Creek Lake area located in Garrett County is tucked away in the mountains of western Maryland.

Your perfect reunion destination is just 3 hours from Baltimore and Washington D.C.; 2.5 hours from Pittsburgh, and 4 short hours from Columbus and Cleveland, OH. With four seasons of activities including Maryland’s only downhill ski resort and the state’s largest freshwater lake, we have something to offer all reunion types, ages and interests! Let us help you plan your reunion and make it a tradition for years to come!

PA

Visit our website to begin planning your reunion today!

After a long day of adventure, it’s nice to come back to a cozy house to rest and recover. Garrett County has a large area of vacation rental homes that range in size from one bedroom to 10. No matter the size of your family reunion, you can find a place that provides the comforts of home while you’re away from home.

ReunionsWorkbook.com

1. Beginners and experts alike will love our winter sports!

Head to Wisp Resort for downhill skiing, snowboarding, tubing, mountain coaster and more!

www.deepcreekreunions.com

DE

VA

Contact: Jen Durben, Heritage Area & Groups Director 888-387-5237 jen@garrettchamber.com ReunionsWorkbook.com

REUNIONS WORKBOOK

57

GETTYSBURG, PA

Quick Facts

REUNITE IN HISTORIC GETTYSBURG

“Holding the event at Gettysburg provided us with

Hotel Inventory in Adams County, PA:

2

• • • •

Total hotel and motel rooms – 2,252 Inns and guest house rooms – 332 Campground tents/RV sites – 1,624 Campground cabins – 135

an opportunity to honor ancestors who we had never met while encouraging members of the three generations in attendance to never forget the importance of our family history.”

Group Perks: • Group Rates (16+) • Bus Drop-off & Pick-up • Motor Coach and Free Parking • Group Entrance & Restrooms • Picnic Area • On-site Dining & Boxed Lunches • Museum Bookstore & Gift Shop • Private After-hours Activities

1 Come together on America’s Common Ground: Plan a reunion to remember.

Peruse the Gettysburg Museum of the American Civil War’s exhibits, one-of-a-kind artifacts, interactive displays and short films. See the film, A New Birth of Freedom narrated by Morgan Freeman, detailing the Battle of Gettysburg and insight into the Civil War. Don’t miss the worldfamous Gettysburg Cyclorama. The breathtaking canvas weighs in at three tons and measures longer than a football field. The lights and sound effects immerse guests in the ferocity of Pickett’s Charge on the final day of battle.

Join a well-trained, knowledgeable and resourceful Licensed Battlefield Guide on a tour of the battlefield. Learn more about the battle as you stop to see monuments and recognize those who served here.

58

REUNIONS WORKBOOK

Contact: Private/After-hours Events Debbie Joyner Facility Events and Rentals Manager 717-338-1243, ext. 2108 djoyner@gettysburgfoundation.org

Top Attractions: • Gettysburg National Military Park Museum and Visitor Center • Gettysburg National Military Park • The Gettysburg Cyclorama • A New Birth of Freedom Film • The Gettysburg Museum of the American Civil War • Licensed Battlefield Guided Tours • Eisenhower National Historic Site • David Wills House • George Spangler Farm, in summer • Close proximity to historic downtown Gettysburg

3

Gettysburg provides reunion groups an intriguing glimpse into the past. Begin your experience at the Museum and Visitor Center at Gettysburg National Military Park and explore the battlefield and significant attractions on the grounds.

– The Hannigan Family

In summer, visit the George Spangler Farm, the best surviving example of a farm that was used as a corps field hospital during the three days of fighting. Visit the nearby Eisenhower Farm— President Dwight Eisenhower and First Lady Mamie’s property in Gettysburg preserved as it was in the 1950s.

Plan your after-hours events Gettysburg National Military Park Museum and Visitor Center offers a perfect blend of history, style and convenience–it is the ideal location for your reunion’s after-hours events. The center offers state-of-the-art conveniences paired with rusticrefined architecture, as well as special amenities and enhancements such as: • Dedicated event staff ready to help make your reunion a moment in history • Ample space for after-hours events • In-house catering services for buffets, sit-down dinners and cocktail receptions • Discounted ticket rates for groups of 16 or more • Free parking and motor coach access .

ReunionsWorkbook.com

Group Ticket Reservations (16+) 877-874-2478 reservations@gettysburgfoundation.org www.gettysburgfoundation.org 1. The Gettysburg Museum of the American Civil War. 2. Refreshment Saloon at the Gettysburg National Military Park Museum and Visitor Center.

3. Gettysburg Foundation owns and operates the Gettysburg National Military Park Museum and Visitor Center.

Come together on America’s Common Ground Plan a reunion to remember

There are thousands of stories here. Add yours.

Cyclorama Painting | Film | Museum | Licensed Battlefield Guided Tours Group Rates | Bus Drop-off & Pick-up | Motor Coach Parking | Group Entrance & Restrooms | Picnic Area On-site Dining & Boxed Lunches | Museum Bookstore & Gift Shop | Private After-hours Activities

Gettysburg National Military Park Museum

&

Visitor

Center

GettysburgFoundation.org | 1195 Baltimore Pike, Gettysburg, PA 17325 | (877) 874-2478 ReunionsWorkbook.com

REUNIONS WORKBOOK

59

HARRISON COUNTY, INDIANA

HARRISON COUNTY, INDIANA OFFERS FUN FOR EVERYONE

“I cannot get over how wonderful an experience this was for me! Your attention to detail made this so enjoyable.

I learned so much and the hospitality was truly amazing.”

– Karisa Miller

Hotel Inventory:

2

3

1

Explore the famous Indiana Caverns, Squire Boone Caverns or Indiana Cave Trail. Cave tours can be booked as a multi-day trip for families interested in getting to know the cave system. For more outdoor fun, visit Squire Boone Caverns Zipline Adventures and soar through the trees on a ride that will get your adrenaline pumping and take you through Harrison County’s gorgeous scenery.

The whole family will love Golf Shores Fun Center, which features two 18-hole mini golf courses, an arcade, coffee shop and even party rooms.

For adult members of the group, a tour of the local wineries is a perfect way to spend the day, and Harrison County has five of them. Or adults can head to Horseshoe Southern Indiana Casino, which offers more than 100 gaming tables and 2,000 slots.

60

REUNIONS WORKBOOK

Total Total Total Total

At Zimmerman Art Glass in Corydon, visitors can watch demonstrations of glassmaking and purchase beautiful pieces including ornaments and paperweights. Learn about Indiana’s history in Corydon, its first state capital, at the Old Capitol and see where Indiana’s first constitution was signed.

Harrison County offers everything from casual and family-style to fine dining, quick service and sweet treats. Check out a locally owned favorite like Beaver Street Brick Oven & Grill, Giacomo’s Ristorante, Frederick’s Cafe and Bill’s on the Hill for meals that are sure to leave you satisfied.

Contact: Stacy Pirtle, CTIS Director of Sales & Visitor Services Harrison County CVB 888-738-2137 www.thisisIndiana.org stacyp@thisisIndiana.org

Hotels in Corydon – 5 Hotel Rooms in Corydon – 339 Hotels Countywide – 6 Hotel Rooms countywide – 842

Group Perks: • Itinerary Planning • Welcome Reception • Goodie Bags • Site Visit Assistance • Merchant Discounts Top Attractions: • First State Capitol • 4 Local Cave Systems • Zimmerman Art Glass Factory • 5 Local Wineries

County filled with good food, fun events and incredible caves.

In the heart of Southern Indiana lies a county known for its beauty and recreational offerings– but you have to look below the surface to see some of its most intriguing features – the caves.

• • • •

Quick Facts

1. Explore the famous Indiana Caverns 2. Variety of RV and camping options.

3. Squire Boone Caverns Zipline

Families Love

Historic Corydon & Harrison County, IN The perfect destination for your next family reunion.

Just 30 minutes from Louisville, KY and 2 hours from Indianapolis, IN For details contact Stacy toll-free at 888.738.2137, stacyp@thisisIndiana.org or visit thisisIndiana.org

Harrison County offers a range of lodging styles – from camping and RV sites in gorgeous forest settings to traditional hotels with full amenities.

Consider a cozy bed and breakfast, or check out the cabin and cottage options.

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

61

SO MUCH TO DO, SO MUCH TO SEE IN LAKE COUNTY, ILLINOIS

LAKE COUNTY, ILLINOIS 2

1

5

4

3

“All family members said it was the BEST family reunion

Located between Milwaukee and Chicago, Lake County provides the perfect backdrop for your next reunion.

we have ever had. The family doesn’t know all of the work that went into the planning, and they don’t know that Kimberly started the ball rolling to what became

In Lake County, you’ll find the recreational opportunities, natural beauty and charm of the Upper Midwest combined with amenities, facilities and conveniences of the big city.

In the Lake County Forest Preserves there’s fun for groups of any size or ability, featuring pavilions along pristine lakeshores and the Fox River, hiking trails, sports and breathtaking views.

Independence Grove Forest Preserve offers more than 1,100 acres to enjoy, picnic spaces, swimming, shoreline fishing, dining, plus boat and surrey-bike rentals.

Six Flags Great America, one of the country’s premier theme parks, features 15 roller coasters, and Hurricane Harbor water park. Explore 25 dazzling gardens in the world-famous Chicago Botanic Garden, or entertain the little ones at Lambs Farm’s petting zoo. Gurnee Mills has 200 retailers and restaurants, plus ice-skating and interactive games. In the Historic Village of Long Grove, you’ll discover boutiques, galleries and a craft brewery in buildings dating back to the 62

REUNIONS WORKBOOK

1800s. Libertyville Sports Complex features a 360-degree rock climbing mountain, driving range and indoor soccer fields.

the BEST family reunion ever!”

– Ann Hall-Jones, Jones-Ellis-Sykes Family Reunion

Lake County also has a diverse restaurant scene – from Chicago deep-dish pizza to the themed Rainforest Cafe to the legendary buffet at Golden Corral.

Choose from 60 group-friendly hotels in every price range. Opening summer 2018, Great Wolf Lodge Illinois boasts 414 suites and an 80,000-square foot indoor water park. The Illinois Beach Resort and Conference Center has 92 rooms in a stunning lakefront location. Full-service hotels include Doubletree by Hilton Libertyville Mundelein, Embassy Suites, Holiday Inn Gurnee, Hyatt Regency Deerfield, Marriott Lincolnshire Resort, and Marriott Suites Deerfield.

Contact: Kimberly Ghys Senior Account Executive Lake County Conventions and Visitors Bureau Lake County, Illinois 1-800-LAKE-NOW kimberly@lakecounty.org VisitLakeCounty.com

Hotel Inventory:

Quick Facts

• 60 hotels and 3 resorts Group Perks: • Itinerary planning • Tour Planner Guide/Visitor Guide (Adventure Kit) • Referrals for local service providers for hotels, attractions and more • Site inspection assistance • Resources: Reunion Planning Checklist Top Attractions: • Six Flags Great America • Great Wolf Lodge Illinois • Chicago Botanic Garden • Illinois Beach State Park, and Illinois Beach Resort and Conference Center

1. Six Flags Great America and Hurricane Harbor.

Lake County is accessible via Interstate 94 and less than an hour from Milwaukee’s General Mitchell and Chicago’s O’Hare airports.

2. Reconnect loved ones with the fun and beauty of Lake County as your backdrop.

3. Independence Grove Forest Preserve.

4. Great Wolf Lodge Illinois, Opening Summer 2018.

5. Bring your veterans’ reunion to the home of the largest naval training center, Naval Station Great Lakes.

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

63

GET READY FOR UNFORGETTABLE REUNION EXPERIENCES IN ATLANTIC CITY

ATLANTIC CITY, NEW JERSEY 4

2

1

5

3 “Our Boardwalk is your story. Relive childhood memories

Host your family reunion among the glitz and glam of New Jersey’s entertainment capital.

or make new ones and let us give you that storybook ending with world-class accommodations, exceptional dining for all budgets, tax-free shopping, and so much more. Atlantic City is your Reunion happy place.”

Atlantic City’s buzzing nightlife and bright casino lights mix with the laid-back Boardwalk and relaxing beaches for the ideal reunion destination.

There’s truly something for everyone in this entertainment hub, from musical performances and beachfront shopping to world-class dining and iconic attractions. And with Atlantic City’s range of accommodations, family reunions of every size will find the lodging option that suit their needs.

You can’t visit Atlantic City without stepping foot on the great wooden way, also known as the Boardwalk. And one of the most iconic features of the Boardwalk is Steel Pier, Atlantic City’s oldest amusement park. Be sure to make some time to visit the Observation Wheel, a 227-foot wheel featuring 40 gondolas that hold up to six people each. The slow revolutions allow you to take in views of the ocean, beach, Boardwalk and nearby casinos.

– Heather Colache

Get some retail therapy at the Tanger Outlets – The Walk, which features more than 100 outlet stores such as Reebok, Kate Spade New York, Francesca’s, Old Navy and Michael Kors. It’s the perfect place to enjoy some tax-free shopping with the whole family.

Quick Facts

• Total hotels citywide: 16,000 Group Perks: • Itinerary Planning • Visitor Guide • Referrals for local service providers for hotels, attractions and more • Site inspection assistance • Step on Guide Tour Service

Atlantic City has a renowned culinary scene. Family reunions visiting in March can get a sample of a few elite eateries during Atlantic City Restaurant Week (March 4 – 9). Choose from nearly 70 restaurants specializing in cuisine ranging from Italian to Asian. Enjoy pre-set menus of appetizers, entrees and desserts, allowing you to try a variety of gourmet dishes in one sitting.

Ready to plan your family reunion in Atlantic City?

The knowledgeable and responsive team at Meet AC is prepared to make your visit memorable and stress-free. Contact them today to plan your Jersey Shore reunion.

Hotel Inventory:

Contact: Heather Colache Leisure Group Sales Manager 609-449-7151 hcolache@meetac.com www.touratlanticcity.com

Top Attractions: • Atlantic City Boardwalk • Steel Pier • Absecon Lighthouse • Atlantic City Aquarium

1. Margaritaville and Steel Pier Complex 2. Tanger Outlets The Walk 3. Atlantic City Downtown Nighttime Skyline 4. Atlantic City offers a wide variety of cusine 5. Aerial view of the lively Nightime Skyline

64

REUNIONS WORKBOOK

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

65

NEW ORLEANS, LOUISIANA

THE FUN NEVER STOPS IN NEW ORLEANS 4

2

3

5

1

Hotel Inventory:

“Our complimentary service will help you and your

Festivals, fun and food: Experience the 24/7 excitement of the Crescent City on your next family reunion.

family plan a local or destination reunion in New Orleans. Before you choose your dates, let us check the special events and exclusive convention calendar for you. We make the planning easy and remove the

With year-round celebrations, world-class restaurants and attractions, and some of the biggest festivals in the country, New Orleans is the perfect spot for a family reunion. And 2018 marks the 300th anniversary of New Orleans, which means it’s the ideal time to plan your visit to the Crescent City.

New Orleans is more than just Mardi Gras, it also offers many free family-friendly festivals including the Satchmo Summer Festival, Treme Creole Gumbo Festival and the French Market Creole Tomato Festival. Spring is filled with more extraordinary events that keep visitors entertained all season long, including the Buku Music + Art Project, Congo Square New World Rhythms Fest, Tennessee Williams Literary Festival, and Hogs for the Cause.

New Orleans activities are not limited to festivals and events. There’s a variety of family-friendly attractions to enjoy. The Audubon Zoo is home

to more than 2,000 animals and the Audubon Aquarium of the Americas immerses you in an underwater world. The National WWII Museum is a must-see for history buffs. Get a behind-thescenes look at New Orleans’ largest festival at Mardi Gras World, where more than 80 percent of the floats that journey down New Orleans’ streets during the Carnival season are designed and built.

Explore more than 30,000 square feet of handson, interactive exhibits at the Louisiana Children’s Museum; or float along the Mighty Mississippi on a Riverboat cruise.

If you want your reunion in New Orleans, the team at the New Orleans CVB has numerous services to assure your reunion planning is seamless.

The professional sales staff is ready to provide complimentary assistance, sample itineraries, visitor guides and maps for family welcome bags and assistance in contacting hotels, venues and more.

additional stress from the reunion planner.”

– Rachel Funel, Account Executive, New Orleans Convention and Visitors Bureau

Contact: Rachel Funel Account Executive 504-566-5018 rfunel@neworleanscvb.com www.NewOrleans.com/Groups

Quick Facts

• Total hotels in Downtown New Orleans (French Quarter, Central Business District, Warehouse District and Garden District): 108 • Total hotel rooms in Downtown New Orleans: 25,500 • Total Hotels in Greater New Orleans Area (including Downtown hotels): 153 • Total hotels rooms in Greater New Orleans area (including Downtown hotels): 40,400 Group Perks: • RFP assistance for hotel accommodations • Site Inspection assistance • Complimentary bags and visitor guides • Date check availability tool • Custom itinerary planning • Complimentary promotional marketing tools Top Attractions: • Enjoy live music performances • The National WWII Museum • Airboat/Swamp tours • Plantation tours • Unique and diverse museum options • Cemetery/Ghost tours • Mississippi River cruises

1. Groups witness the culture of New Orleans while walking through the French Quarter.

2. Reunion activities are a great way to bring the whole family together.

3. New Orleans is able to accommodate any size reunion.

4. Activities and entertainment for all ages is available at the Audubon Zoo. 5. New Orleans provides great outdoor venue opportunities for your reunion.

66

REUNIONS WORKBOOK

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

67

OCEAN CITY, MARYLAND

FESTIVALS AND AN AWARD-WINNING BEACH MAKE OCEAN CITY, MARYLAND, A POPULAR REUNION TOWN

“Standing on the balcony of one of the beautiful oceanfront studio rooms and watching the sun come up over

Hotel Inventory:

Quick Facts

• More than 100 hotels from luxury to modest beach properties • More than 20,000 rentable condo units • New Hotels: Doubletree by Hilton, Hyatt Place, Fairfield Inn, Residence Inn, Crystal Beach, Cambria, Country Inn & Suites, Home2 and Aloft

2

the ocean is an awesome sight to see. We are looking with excitement and anticipation for our 2018 trip to Ocean City Maryland. If you are looking for an exciting and relaxing place to take a family reunion in Ocean City,, Maryland, is the place to be!”

– Yvonne Waters, Group Leader

Group Perks: • • • •

3

1 Family fun in the sun.

Ocean City combines the fun of a beach resort with local regional touring for your family. Whether it’s the 17 surrounding golf courses or the beach that appeals to the family, Ocean City has it.

Generations have enjoyed Ocean City and come back year after year.

The beach is free and open to all. This 10-mile stretch of clean, soft sand beckons anyone to the Atlantic seaside resort year round. In season, the Boardwalk holds shopping, arcades, haunted houses, candy, popcorn and fries. For a famous Crab Feast, try one of the Phillips restaurants.

Reunions will enjoy the large amusement park Jolly Roger. In season, this park offers unique rides and water park experiences, miniature golf, games, go carts and more. Boat rides can be arranged for the whole group at such notable places like Talbot Street Pier, where the selection ranges from the large powerboat OC Rocket to the Assateague Adventure, where you can traverse the bays to see wild ponies and wildlife.

68

REUNIONS WORKBOOK

Contact: Norma Dobrowolski Destination Sales Manager 410-289-2800 ndobrowolski@ococean.com ococean.com

Visitor Guides Maps and coupon booklets Bag or logo item Assistance in connecting you with our CVB hospitality partners

Top Attractions: • • • •

Award-winning 10-mile free beach Three miles of exciting Boardwalk Famous Assateague wild ponies Nearby new Harriet Tubman birthplace Visitor Center and Park

1. Aerial view of Ocean City and its shoreline.

2. The sun rises over a calm Atlantic Ocean in Ocean City.

3. Paddleboarding at Ayers Creek can be offered for any level outdoorsman.

Ocean C

Private party or sightseeing cruises can be arranged through Talbot Street, the vessel Swim Call or Back Bay Adventures. Fishing abounds with Tortuga, Judith M and Back Bay. Family members may want to experience paddle boarding or kayaking in the calmer waters of Ayers Creek Adventures, where personalized service is a hallmark.

Don’t miss the Ocean City Life Saving Station Museum right on the Boardwalk at the Inlet. A great gift shop, displays and history of the early forerunners of the Coast Guard will entrance your imagination. The new Harriet Tubman Visitor Center, about an hour away, is a historical, cultural and environmental gem. Harriet Tubman was born here, experience childhood as a slave and garnered the ethical compass that guided her and relatives to freedom.

JUST THE BEACH Don’t get us wrong. You’ll love soaking up the sun on our free, 10-mile beach, or swimming and playing in the ocean. But that’s just the tip of the sandcastle when it comes to Ocean City, MD. There’s literally something for everyone!

BOOK YOUR

TRIP NOW! ReunionsWorkbook.com

• An award-winning three-mile boardwalk • 200+ restaurants and exciting nightlife • Indoor and outdoor sports facilities • Year-round festivals, concerts and events • Shopping, wildlife and historical museum • Popular family reunion destination • New Harriet Tubman Underground Railroad State Park and Visitor Center • 1,200-seat Performing Arts Center in the Roland E. Powell Convention Center

Call Norma Dobrowolski CVB Destination Sales & Marketing Manager 800.626.2326 | ococean.com/group-travel

OCO-2018-23586 Reunions_Annual_Magazine_7.5x4.75.indd 1

ReunionsWorkbook.com

ity, Maryland

1/24/18 4:43 PM

REUNIONS WORKBOOK

69

PEARLAND, TEXAS

ENJOY A WARM WELCOME FOR YOUR FAMILY REUNION IN PEARLAND, TEXAS

“I appreciated all of the assistance I received from the

2

Hotel Inventory:

Quick Facts

• Total hotels – 11 • Total hotel rooms – 886

Group Perks: • • • • • •

Itinerary planning Event Venue Guide/Visitor Guide Referrals for local service providers for hotels & attractions Pearland photos Site inspection assistance Resources: Reunion Planning Checklist & Reunion Planning Calendar • Welcome bags • Team building opportunity with “Paint a Pear” activity

Top Attractions:

1

• • • •

3

With its friendly locals and endless activities, Pearland, Texas is the ideal spot for a family reunion.

Hundreds of acres of outdoor space, a burgeoning culinary scene and exciting new art installations make Pearland stand out as a family reunion mecca. Its convenient location near Houston makes it easy to reach from all parts of the country and its range of accommodations allows reunions to find exactly what they’re looking for, no matter their budget.

Pearland is full of outdoor adventures, beautiful natural scenery and impressive pieces of public art. Take a drive to view the Pear-Scape Sculpture Trail, which features 20, four-foot fiberglass “pears” painted by local artists. You can participate in one of five scavenger hunts, a perfect teambuilding activity. Or, if you have some budding artists in the family, why not take part in a Paint A Pear immersive activity that allows your group to paint a pear. Take your family on a bike ride along Mary’s Creek Trail or Shadow Creek Ranch Nature Trail, or practice your swing at one of the many elite golf courses in Pearland.

70

REUNIONS WORKBOOK

Get your dose of retail therapy with Pearland’s unique shopping opportunities. Visit the openair lifestyle mall, The Pearland Town Center; or make a stop in one of the many antique shops and boutique stores sprinkled around the city. Pearland hosts several annual festivals throughout the year and if you’re visiting in May or June, be sure to check out Concerts in the Park, where you can enjoy free live concerts every Friday night.

No matter your interests, Pearland has something for everyone in your reunion. The team at the Pearland Convention and Visitors Bureau is here to create a memorable and stress-free experience for you and your family.

Sri Meenakshi Temple Pearland Town Center Birding at John Hargrove Environmental Complex Easy access to nearby Houston attractions including Johnson Space Center, 1940 Air Terminal Museum, Kemah Boardwalk, Houston Museum District.

Pearland Convention and Visitors Bureau. You were a tremendous help during the planning and execution stages of our Family Reunion. Pearland was an ideal location with a variety of shopping and entertainment venues.”

– Cynthia Mims, Parker-Hughes Family Reunion

Contact: Megan Flowers Sales & Event Manager Pearland Convention & Visitors Bureau 281-997-5970 pearlandcvb@pearlandtx.gov www.visitpearland.com/reunions 1. The Hall-Prewitt family poses for a group picture during their reunion.

2, Venues are available to accommodate group dining.

3. Golfing is one of the many outdoor activities that your group can partake in.

Pearland & Reunions

A Pear-fect combo

Whether you’re planning a family, military or class reunion, Pearland is the place to stay and do it all. With over 80,000 square feet of event space, 175 acres of beautiful park space suitable for indoor meetings and events, outdoor gatherings and picnics and sporting venues, plus plenty to do with lots of shopping and dining options – Pearland is the perfect place for your reunion.

Perfectly situated south of Downtown Houston, Pearland has access to nearby attractions paired with more affordably priced Pearland hotels.

Contact Pearland Convention & Visitors Bureau to assist you with your planning needs including hotel contracting, referral services, and itinerary ideas to help you plan your next family reunion!

Download a planning guide at VisitPearland.com ReunionsWorkbook.com

pcvb_reunion_workbook_ad.indd 1

ReunionsWorkbook.com

1/5/18 5:20 PM REUNIONS WORKBOOK 71

ST. AUGUSTINE, FLORIDA

HISTORY AND BEAUTY AWAIT FAMILY REUNIONS IN ST. AUGUSTINE

“Our family reunion on Florida’s Historic Coast was a great success and we really appreciate the support from the St. Augustine, Ponte Vedra & The Beaches Visitor and Convention Bureau! The historic nature of the St.

Quick Facts

Lodging Inventory:

• Total Hotel Rooms: 6,312

2

1

Group Perks: • Assisting with collecting hotel, service, and venue proposals • Site inspection assistance • Itinerary planning assistance • Brochure distribution • VCB Welcome Letters or Personal Welcome • Destination image and script support Top Attractions: • Home to the PGA Tour, TPC Sawgrass, and The PLAYERS Championship • Florida’s Historic Coast Beaches span more than 42 miles from Ponte Vedra Beach in the north to Marineland in the south • More than 70 attractions, museums and galleries • Two Factory Outlet Malls

3

With 450 years of history, beautiful beaches and world-class dining and entertainment, it’s easy to see why St. Augustine is the perfect family reunion getaway.

Augustine area served as an ideal stage for our Family Reunion.

Florida’s Historic Coast offered the perfect

setting to reflect our family’s legacy of making memories and providing opportunities for our growing generations.”

– Mr. Michael B. Campbell, McPherson-Campbell Family Reunion Contact: Jaya Dillard Sales & Services Manager St. Augustine, Ponte Vedra & The Beaches Visitor & Convention Bureau JDillard@floridashistoriccoast.com 904-209-4429 www.FloridasHistoricCoast.com 1. Castillo de San Marcos 2. Flagler College 3. Family lunch on the waterfront

The oldest city in the United States, St. Augustine boasts decades of history and tradition. St. Augustine also has a thriving, modern arts and entertainment scene, delectable contemporary cuisine cooked up by top chefs and a range of outdoor activities to enjoy. Family reunions will never be dull in this centuries-old Florida city.

The children in the group will love a visit to Fountain of Youth Archaeological Park, the original 1565 site of St. Augustine. They can learn how explorers navigated in the 1500s at the Navigators’ Planetarium; take a sip from the Spring of Eternal Hope; or climb up the Spanish watchtowers overlooking the ocean.

Established in 1565, St. Augustine is home to more than 60 historic sites and attractions. Visit the Oldest Wooden School House, a National Historic Landmark that dates back to the early 1700s; or stop by the Authentic Old Jail, where you can get a glimpse of what incarceration was like hundreds of years ago. The Castillo de San Marcos is not to be missed. This National Monument is the oldest masonry fort in the U.S. and the only standing 17th century military construction.

No trip to St. Augustine would be complete without a visit to one of the many stunning beaches along the shore. Ponte Vedra Beach, Vilano Beach and Anastasia State Park are just a few options, but there are many more to enjoy as well.

If you’re ready to plan your reunion, the team at St. Augustine will make your vacation truly memorable and worry free.

©Life and Love Studio

They explored sun-kissed beaches and the nation’s oldest coquina-shell fort, sharing stories passed down through generations. And after an inspiring tour of the Lincolnville neighborhood, they decided this family reunion was definitely one for the history books. Only on Florida’s Historic Coast®, where history is not the same old story.

72

REUNIONS WORKBOOK

ReunionsWorkbook.com

ReunionsWorkbook.com

FloridasHistoricCoast.com | 800-418-7529, ext. 2009

REUNIONS WORKBOOK

73

ST. TAMMANY PARISH, LA

EXPERIENCE A CULTURAL FEAST ON LOUISIANA’S NORTHSHORE

“We hosted a very successful USS Sperry Naval Reunion in St Tammany Parish. The complimentary resources and services the St. Tammany Parish Hotel Inventory: • • • • •

Quick Facts

Campsites Cabins Friendly & familiar chains A boutique hotel 3,000+ total hotel rooms

Tourist Commission/Louisiana Northshore provided us were invaluable. Thank you for making our reunion a memorable one!� – Veronica Smith, Reunion Coordinator & Daughter of USS Sperry Naval Veteran Contact: Zondra White Jones Group Sales Manager 985-892-0520 Zondra@LouisianaNorthshore.com www.LouisianaNorthshore.com/Reunions

Group Perks: • Free planning checklist • T-shirt sponsorship • Welcome bags • Onsite welcome address • Free FAM tours

2

1 St. Tammany Parish, also known as Louisiana’s Northshore, offers family reunions a vibrant and culturally rich escape.

Top Attractions: • Honey Swamp Island Tours • Global Wildlife Center • Cane Bayou • Insta-Gator Ranch and Hatchery • Family-friendly festivals

1. Canoeing Cane Bayou with Canoe and Trail Adventures 2. Picnicking at Fairview-Riverside State Park under ancient oaks

PL A N YOUR REUNION ON T HE

Located 40 minutes from the French Quarter of New Orleans, St. Tammany Parish is an oasis from the big city. Family reunions will ďŹ nd a myriad of sights and activities, from state parks and waterfronts to safari parks and swamp tours.

Climb aboard a at bottom boat for a Honey Island Swamp Tour and prepare to traverse through swamps and around cypress trees. You’ll be introduced to resident alligators, discover some Louisiana history, and learn about the ora and fauna of the swamp. At the Global Wildlife Center, you can feed a family of giraffes or pet a wooly bison, all from the comfort of a covered wagon tour. Have a kayaking adventure on the Cane Bayou, and keep your eye out for alligators, otters, herons and osprey. Learn all about the alligator industry, from hatching to adulthood, at the InstaGator Ranch and Hatchery. You can even pick up some juvenile gators and snap a photo with them.

Visit the sandy beach and Lake Pontchartrain swimming area at Fontainebleau State Park.

NORTHSHORE

The Northshore’s culinary scene is deep and delicious, and group-friendly caterers serve regional specialties like jambalaya or shrimp creole, and host cheerful crab and crawďŹ sh boils.

Families can revel in the food and fun at one of St. Tammany Parish’s many annual events. Savor succulent crabs and enjoy two days of dancing at the St. Tammany Crab Festival (September); or listen to some of Louisiana’s best tunes at the Abita Springs Busker Festival (April). At the end of a long day, families can rest their heads at one of the 3,000-plus rooms in Louisiana’s Northshore.

Accommodations range from campsites to cabins to well-known chains and even a boutique hotel.

ÂŽBayou Paddle Co.

Free Site Visit for Reunion Planners → → → → →

When you’re ready to plan your reunion in St. Tammany Parish, the team at the tourist commission is standing by to help.

T-Shirt sponsorship Free, full service planning assistance & tips Fun attractions & two waterfront State Parks Louisiana seafood and regional cuisine Revel in our Wooden Boat, St. Tammany Crab, & Three Rivers Art Festivals " ž ž * & ž ?

Call Zondra White Jones ?

800-634-9443 į ? " ž * ? T ž ž 74

REUNIONS WORKBOOK

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

75

TACOMA, WASHINGTON

REUNIONS WILL FIND THE COMPLETE PACKAGE IN TACOMA, WASHINGTON

̸0\ FRXVLQ ZDV WKH RULJLQDO RQH ZKR SRLQWHG PH LQ WKH ULJKW GLUHFWLRQ EHFDXVH KH ZRUNV LQ WKH VDPH ͤHOG in Albuquerque New Mexico. Rena was very helpful and enthusiastic when she heard of my plans. The sales manager at La Quinta was very personable and informative and he took me on a tour of the whole hotel. I really appreciate that and it’s a beautiful hotel,” said Laurie Bryson for choosing Travel Tacoma to assist with her reunion planning needs.”

2

Quick Facts

Lodging Inventory: • • • •

1

3

Tacoma and Pierce County offer beautiful natural scenery, a range of distinct activities, delicious cuisine and comfortable accommodations.

Situated along the lovely shorelines of Puget Sound, Tacoma and Pierce County is a reunion haven. With the Cascade Mountain Range on one side and the Olympic Mountain Range on the other, there’s no shortage of activities that are sure to please the whole family. Throw in some worldclass dining, elite shopping and entertainment and a convenient location just 18 miles from SeattleTacoma International Airport, and Tacoma has the makings of a perfect reunion destination.

Families can take a hike on the many trails around the sound and on Mount Rainier, where they can drink in the stunning views of lakes, rivers, waterfalls, mountains and wildlife. For those family members who don’t feel like making the trek, they can enjoy a peaceful gondola ride to the top of a nearby mountain or along the shores of Puget Sound. The thrill seekers in the group will love ziplining at Northwest Trek Wildlife Park. The park features five exhilarating courses that run through

the breathtaking tree canopy. Tacoma’s location on the water makes it easy to enjoy several aquatic activities, including boating, kayaking and fishing.

In downtown Tacoma, families can explore the largest collection of automobiles in the U.S. at America’s Car Museum. Art lovers will want to check out one of Tacoma’s glass blowing studios, where they can take a class in the art of glass blowing. Spend some time wandering the streets to visit local boutiques, or catch a concert or comedy show at any of Tacoma’s theaters. At the end of a long day, families can rest their heads at one of Tacoma’s 28 hotels, offering a comfortable experience at an affordable price point.

Total hotels in downtown – 5 Total hotel rooms downtown – 889 Total hotels countywide – 28 Total hotel rooms countywide – 2822

Group Perks: • Assist to collect competitive bids from hotels and venues • Arrange site inspections and familiarization tours • Connect you with event services such as caterers, Djs, Av, etc.

• Customized itinerary planning • Individual bags filled with visitor guide and destination info for attendees Top Attractions: • Mount Rainier • Museum of Glass • Point Defiance Zoo & Aquarium • Northwest Trek • America’s Car Museum

Contact: Rena Yadrick Sales Manager 253-830-6799 rena@traveltacoma.com traveltacoma.com/meetings

1. Hiking at Mount Rainier 2. Northwest Trek Tram Tour 3. Point Ruston - Tacoma 76

REUNIONS WORKBOOK

ReunionsWorkbook.com

CELEBRATE YOUR NEXT REUNION HERE

ReunionsWorkbook.com

traveltacoma.com/meetings [253] 830-6799

REUNIONS WORKBOOK

77

RECONNECT ON YOUR FAMILY REUNION AT YMCA OF THE ROCKIES

78

REUNIONS WORKBOOK

• Estes Park Center • 214 Family Cabins • 553 Lodge Rooms • 10 Reunion Cabins

• Snow Mountain Ranch • Family Adventure Park including summer tubing hill, adventure playground and dog park • Nordic Center for cross country skiing, snow shoeing and fat biking • Located less than 30 minutes from Winter Park Resort and Rocky Mountain National Park

YMCA of the Rockies offers a welcoming environment that allows families to reconnect with each other.

The Estes Park location has educational programs and activities for family members of all ages. Learn about wildlife through YMCA’s courses, like Elk Ecology and Animal Detective. Bring the whole family horseback riding or take a guided hike through the stunning wilderness. There’s also zip lining, ice skating, roller skating, a world-class craft center, and much more. The Estes Park location offers hotel-style lodging, as well as family cabins from two bedrooms to four bedrooms. You can also stay in reunion cabins from five bedrooms to 17 bedrooms to accommodate all group sizes and budgets.

• Snow Mountain Ranch • Family Cabins - 52 • Lodge Rooms – 173 • Reunion Cabins – 9 • Campsites - 42 • Yurts – 24

“YMCA of the Rockies is a safe haven in the beautiful Rocky Mountains for reunion groups to re-connect, play together or simply relax. We offer endless recreation and so many fun activities for all ages to enjoy. The experiences a group will share become fond memories and before you know it, a tradition, which generations will treasure always.”

- DB Daugherty, Reunion Specialist, YMCA of the Rockies

Top Attractions: • Estes Park Center • Mountain Center for adventure activities including zip lining, rock climbing, fly fishing • Hikemaster Program – guided hikes for all abilities into and around Rocky Mountain National Park • Surrounded on three sides by Rocky Mountain National Park

3

Nestled up in the beautiful Rocky Mountains, YMCA of the Rockies offers a picturesque backdrop for family reunions. Through its variety of outdoor activities, families can disconnect from their everyday lives, and reconnect with one another. YMCA of the Rockies has two locations to choose from, and both provide families with unique experiences they won’t soon forget.

ROCKY MOUNTAINS

Quick Facts

Group Perks: • Onsite buffet dining and catering options • Group Planning Brochure • Many free activities for onsite guests • Meeting space available

2

1

Hotel Inventory:

At Snow Mountain Ranch near Winter Park, Colorado, families can enjoy a variety of activities.

In summer, explore trails and discover the local wildlife, take a ride on a zip line, spend a day on the water fishing or canoeing, enjoy an exhilarating mountain bike ride or hit the summer tubing hill. In winter, the world-class Nordic Center offers more than 150 kilometers of trails for classic and skate skiing, snow shoeing and fat biking. The Winter Fun Park also offers ice skating and tubing.

Dog sledding and adventure programs with the dogs are extremely popular with guests of all ages.

Year round, families can enjoy crafts, campfires, horseback riding, swimming and roller skating.

Snow Mountain accommodations include hotelstyle lodges, reunion cabins, family cabins, yurts and a campground.

Contact: Reunion Specialists 800-777-9622 ColoradoConferenceCenters.com

1. Mountain biking 2. Nordic skiing 3. Reunion cabin

YMCA of the ROCKIES ESTES PARK CENTER SNOW MOUNTAIN RANCH

ADD ADVENTURE to Your Reunion

YMCA of the Rockies’ two locations offer comfortable accommodations and activities for all ages with the stunning background of the Rocky Mountains.

Groups of all sizes and budgets can choose from hotel-style rooms or large reunion cabins with full kitchens.

Meeting space abounds and our programs and staff will ensure there is adventure for everyone.

ColoradoConferenceCenters.com 800-777-9622

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

79

ATLANTA, GEORGIA

REUNIONS TAKE FLIGHT IN THE ATL AIRPORT DISTRICT 2

1

3

Plenty of great food and entertainment is minutes from the airport.

“Having our family reunion in the ATL Airport District was great. The District offers tons of fun and lots for everyone to see and experience – which made our time spent here even more amazing.”

The ATL Airport District is near Hartsfield-Jackson Atlanta International Airport, with world-class hotels and restaurants perfect for reunions of any size. Your group can save more than 30 percent on accommodations by staying just minutes south of downtown Atlanta. The District includes 60 hotels with more than 8,000 hotel rooms that include free airport shuttle service.

Minutes from the airport is the Delta Flight Museum, which is housed in the airline’s original headquarters and a host to numerous exhibits on aviation and the company’s history. Nearby, the Chick-fil-A Home Office Backstage Tour leads your group through the fast food company’s headquarters while revealing the history behind the famous “Eat Mor Chikin” cows. Car enthusiasts should make a beeline to the Porsche Driving Experience. Featuring 25 acres of test tracks and exhibits where you can try a German-engineered sports car for yourself.

5

4

Just 10 miles away, located in Atlanta’s historic Luckie Marietta district, Pemberton Place is home to many of Atlanta’s top attractions. The World of Coca-Cola guides visitors through a history of the world’s best-known soda company. Georgia Aquarium, the largest aquarium in the country, is the only place outside of Asia to see a giant whale shark, seven times larger than an average human and housed in a 6.3-million-gallon tank.

The National Center for Civil and Human Rights focuses on civil rights history in Atlanta and the ongoing fight for human equality across the globe.

Across the street from Pemberton Place is Centennial Olympic Park, built for the 1996 Summer Olympic Games and host to weekly concerts and cultural events. There’s also SkyView Atlanta, a ferris wheel that rises more than 20-stories along the city’s skyline.

Blending affordable accommodations and meals with access to meeting spaces, the District ensures your reunion is memorable and within your budget.

– Mr. Waverly McMichael - Green-Barlow Family Reunion

Hotel Inventory:

Quick Facts

• Total hotels: 60 • Total hotel rooms: More than 8,000 Group Perks: • Book your next reunion with us and receive a $300 gift card • Visitor guide • Referrals for local service providers, attractions and more • Site inspection assistance • Discounted restaurants and attractions Top Attractions in the ATL Airport District: • Delta Flight Museum • Chick-fil-A Home Office Backstage Tour • Porsche Experience Center

Contact: Todd Neal Senior Sales Manager tneal@atldistrict.com 404-334-7505 www.ATLDistrict.com

Downtown Atlanta Attractions (just 10 miles away): • Georgia Aquarium • Centennial Olympic Park • World of Coca-Cola • SkyView Atlanta • The National Center for Civil & Human Rights • College Football Hall of Fame

1. World of Coca-Cola at Pemberton Place 2. Atlanta Marriott Gateway & ATL SkyTrain 3. Porsche Driving Experience 4. Chick-fill-A Home Office Backstage Tour 5. College Football Hall of Fame Helmet Wall

80

REUNIONS WORKBOOK

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

81

Jefferson Parish, LA

JEFFERSON PARISH, LOUISIANA OFFERS GOOD TIMES AND GREAT ADVENTURES

“I’ve planned twelve military reunions over a span of eleven years, in eleven different cities. Working with Visit

2

Jefferson Parish, reminds me of the slogan of the TV

Hotel Inventory:

Quick Facts

VKRZ DERXW WKH ͤFWLRQDO WK 0$6+ ̸7KH EHVW FDUH anywhere.� – Dave Blake, Planner

• Jefferson Parish has over 8,000 hotel rooms • Value-priced; Limited & Full-service properties • Most offering complimentary parking & breakfast

Contact: Casey Ronquille Sales Manager 504-731-70831 / 877-572-7474 Casey@visitjeffersonparish.com www.visitjeffersonparish.com

Group Perks: • • • • •

Itinerary planning Site inspection assistance Visitor guide Discount promotional booklets for restaurants & attractions Referrals for local service providers for hotels, attractions, transportation & more

Top Attractions:

1

3

• • • •

Outdoor recreation Swamp & bayou tours Historic Districts Adjacent to the New Orleans French Quarter

Explore Rivertown, a 16-block historic district recognized in 2014 as a Main Street USA district.

The area features Heritage Park’s display of turnof-the-century replicas, such as the old hardware store and gas station. The Kenner Planetarium and MegaDome Cinema is “out of this world� with a 50-foot domed screen featuring galactic shows and laser-light displays set to music. The Space Complex features a full-sized prototype of NASA’s International Space Station! Exhibit includes space travel and technology mapping a historical timeline through the 20th century.

One of the nation’s largest historic districts, Gretna is home to the David Crockett Louisiana State Fire Museum, Gretna Green Blacksmith Shop, Southern PaciďŹ c Freight Depot and Illinois Central Caboose, and the German American Cultural Museum.

82

REUNIONS WORKBOOK

2. LaďŹ tte Barataria Museum 3. Bayou Segnette State Park

From a space complex to a swamp tour, Jefferson Parish has something that will appeal to everyone Adventure awaits! Neighboring New Orleans, Jefferson Parish sprawls 60 miles from the shores of Lake Pontchartrain to the beaches of Grand Isle, offering diverse communities with some of the nation’s best historic districts, cuisine, nature trails and unique wetland adventures.

1. Space Complex

Wildlife and the outdoors are a big part of Jefferson’s history and remain a part of our culture today. The Barataria Basin is steeped in history and offers a plethora of wildlife. Aboard a swamp tour see alligators, turtles, egrets, and Louisiana’s bayou rat, the nutria as native Cajuns navigate through Louisiana’s wetlands. Learn the importance of this fragile ecosystem and tour the LaďŹ tte Barataria Museum, which tells the story of this 200-year-old ďŹ shing community and its most famous resident Pirate Jean LaďŹ tte.

Enjoy Southern Hospitality

With two State Parks and a National Park, the great outdoors is yours to explore! Bayou Segnette State Park located only minutes from downtown New Orleans, features camping, boating, ďŹ shing, hiking, picnicking, and during summer months, a wave pool!

The Jefferson Convention & Visitors Bureau is the connection for reunion & event planning in Jefferson Parish! Let us help you plan your facility requirements, accommodations, transportation, attractions or special event.

The JCVB staff is eager to assist. Contact us today to begin planning you next adventure in Jefferson!

Jefferson Convention & Visitors Bureau, Inc. Call 504.731.7083 VisitJeffersonParish.com

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

83

If your family can dream it, they can do it here. Shake hands with a mouse. Dine with kings and queens and wizards. Zipline over alligators. Blast off into outer space. Fly through the air on boats, balloons, and broomsticks. Let their inner night owls loose at concerts and clubs. And take their pick of more than 50,000 accommodation options for every budget, including 25,000 vacation homes. (Maybe that’s why we’re called the Vacation Home Capital of the World®.) Discover more incredible experiences for reunions in sunny Kissimmee, where we make reunions, and you make new memories in real time.

Get inspired and get together at EXPERIENCEKISSIMMEE.COM/REUNIONS

84

REUNIONS WORKBOOK

ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

85

INSTANT INFO CENTER

Getting together is better in Lake County Illinois

Please send me information on the following reunion-friendly destinations:

2018 EDITION

Let us help you plan YOUR REUNION! Update your subscription information, or tell us about your reunion needs and we will connect you directly with qualified destinations, facilities and service providers!

Name Reunion or Group Name Type of Reunion/Group Address City

State

Phone

Zip

Email

Signature

Date

City of Birth

o

Please send me the next edition of Reunions Workbook

o

Subscribe me to InSite on Reunion E-news

(must fill out email above)

o No thanks, remove me from your list

Akron Summit CVB, Ohio Arkansas Parks & Tourism, Arkansas Atlanta Airport District, Georgia Branson CVB, Missouri Chicago Southland CVB, Illinois Crowne Plaza, Illinois Experience Columbus, Ohio Experience Kissimmee, Florida Garrett County, Maryland Gettysburg Foundation, Pennsylvania Historic Corydon & Harrison County, Indiana Jefferson CVB, Louisiana Johnston County Visitors Bureau, North Carolina Lake County CVB, Illinois Mall of America, Minnesota Meet AC, Atlantic City, New Jersey New Orleans CVB, Louisiana Ocean City CVB, Maryland

Home to some of the Midwest’s most beautiful landscapes and just 30 minutes north of Chicago, Lake County is reunion-perfect. You’ll find world-class attractions such as Six Flags Great America and Hurricane Harbor, more than 75 lakes and beaches, wonderful dining and entertainment, and exceptional indoor and outdoor gathering spaces for your big event. Choose from 60 hotels and three resorts—including Great Wolf Lodge Illinois, with its family-friendly 80,000-sq. ft. indoor water park (scheduled to open summer 2018).

Let Lake County make your next reunion unforgettable.

Pearland CVB, Texas St. Augustine/Ponte Vedra, Florida St. Tammany Parish, Louisiana Tacoma and Pierce County, Washington The Beaches of Fort Myers & Sanibel, Florida YMCA of the Rockies, Colorado

Please send me informaton on reunion destinations in the following regions and countries: o o o o o o o o o

Before you plan your reunion, contact Kimberly Ghys, Senior Account Executive, at Kimberly@LakeCounty.org or find more information at VisitLakeCounty.org.

Northeast U.S. Southeast U.S. Midwest U.S. Frontier Mountain West U.S. West Coast U.S.

Milwaukee

Canada Mexico/Caribbean

Lake County

Cruises

Lake Michigan

RESPOND TODAY!

Mail: PTM Publications 621 Plainfield Rd., Suite 406 Willowbrook, IL 60527

o o o o o o o o o o o o o o o o o o o o o o o o

Chicago

Other

Size of Reunion – Scan and email to Readerservices@ptmgroups.com – Fax this page to 630.794.0652 86

REUNIONS WORKBOOK

Proposed Dates (year/month) ReunionsWorkbook.com

ReunionsWorkbook.com

REUNIONS WORKBOOK

87

88

REUNIONS WORKBOOK

ReunionsWorkbook.com