Election of Executive Committee Members

a) Reference and Administration Details

Name:

Czech Association (Spolek) ID Number:

UK Scout Association Group Number: Principal:

Trustees:

Name Office 1st Prague (Czech Republic) Scout Group z.s. 04755057 47529 Gina Hearn (Chairman)

Gina Hearn Jana Engelová Pavková Steve Entwistle Simon Burgess Michael Halpin Marketa Hudečková Chairman (nominated) Group Treasurer Group Secretary (elected) Group Scout Leader (ex officio) Executive member Executive member From June 2017

Resigned June 2017

b) b) Structure, Governance and Management • The Group's governing documents are those of The Scout Association and of the Czech Republic’s Association (Spolek). They consist of a legal Spolek (association document) and a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. • The Group is a trust established under its rules which are common to all Scouts. It has a constitution, drawn up in accordance with the Policy, Organisation and Rules of The Scout Association, Czech law and UK Charity Commission guidance. • The association committee members/trustees are appointed in accordance with the rules governing a Czech Republic Spolek (association) and Policy, Organisation and Rules of The Scout Association. • The group is managed by the Association Committee/Group Executive Committee, the members of which are the effectively ‘Charity Trustees’ of the Scout Group (as defined in UK law). As charity trustees they are responsible for complying with legislation applicable to charities. This includes registration, keeping proper accounts and making returns as appropriate. • The association committee/group executive committee consists of 3 independent representatives, Chairman, Treasurer and Secretary, together with the Group Scout Leader, individual section leaders and parents’ representation and meets every regularly as required. Electronic communication is extensively used for discussion and decision making. • This association committee/Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:

o The maintenance of Group property; o The raising of funds and the administration of Group finance, including advising on and setting budgets for sections to follow; o The insurance of persons, property and equipment; o Group public occasions; o Assisting in the recruitment of leaders and other adult support; o Appointing any sub committees that may be required; o Appointing Group Administrators and Advisors other than those who are elected.