BSI 15/11/22

Assessment Report

Positive Weighing Solutions Ltd Assessment dates Assessment Location(s) Report author Assessment Standard(s)

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15/11/2022 to 15/11/2022 (Please refer to Appendix for details) Worcester (000) Jason Davies ISO 9001:2015

Assessment Report.

Table of contents Executive summary ...................................................................................................................................................3 Changes in the organization since last assessment ..............................................................................................4 NCR summary graphs ................................................................................................................................................5 Your next steps ..........................................................................................................................................................6 NCR close out process ..........................................................................................................................................6 Assessment objective, scope and criteria ..............................................................................................................7 Statutory and regulatory requirements .................................................................................................................7 Assessment participants ...........................................................................................................................................8 Assessment conclusion .............................................................................................................................................9 Findings from this assessment ...............................................................................................................................10 General Overview: ..............................................................................................................................................10 Design, Development 8.3: ..................................................................................................................................10 Next visit objectives, scope and criteria ...............................................................................................................12 Next visit plan ...........................................................................................................................................................13 Appendix: Your certification structure & ongoing assessment programme ...................................................14 Scope of certification ..........................................................................................................................................14 Assessed location(s) ............................................................................................................................................14 Certification assessment programme ..............................................................................................................15 Expected outcomes for accredited certification .............................................................................................16 Definitions of findings: .......................................................................................................................................17 How to contact BSI ..............................................................................................................................................17 Notes .....................................................................................................................................................................17 Regulatory compliance .......................................................................................................................................18

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Assessment Report.

Executive summary From the processes assessed the business have updated the foundations of their quality system in particular design aspects clause 8.3 to good effect. PWS has demonstrated clear understanding of the requirements of the revised standard and the risk management/business improvement philosophies embedded within them, in addition supporting the other areas of the business system assessed to ISO 9001:2015 Certification. The report has been evidenced to in the clause of 8.3 design. More detailed audit commentary, relating to requirements being adhered to is included elsewhere within this report.

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Assessment Report.

Changes in the organization since last assessment There is no significant change of the organization structure and key personnel involved in the audited management system.

No change in relation to the audited organization’s activities, products or services covered by the scope of certification was identified.

There was no change to the reference or normative documents which is related to the scope of certification.

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Assessment Report.

NCR summary graphs There have been no NCRs raised.

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Assessment Report.

Your next steps NCR close out process There were no outstanding nonconformities to review from previous assessments.

No new nonconformities were identified during the assessment. Enhanced detail relating to the overall assessment findings is contained within subsequent sections of the report.

Please refer to Assessment Conclusion and Recommendation section for the required submission and the defined timeline.

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Assessment Report.

Assessment objective, scope and criteria The objective of the assessment was to conduct a surveillance assessment and look for positive evidence to verify that elements of the scope of certification and the requirements of the management standard are effectively addressed by the organization's management system; that the system is demonstrating the ability to support the achievement of statutory, regulatory and contractual requirements and the organization's specified objectives as applicable with regard to the scope of the management standard; to confirm the ongoing achievement and applicability of the forward strategic plan and where applicable to identify potential areas for improvement of the management system.

The scope of the assessment is the documented management system with relation to the requirements of ISO 9001 : 2015 and the defined assessment plan provided in terms of locations and areas of the system and organization to be assessed.

ISO 9001 : 2015 Positive weighing solutions management system documentation

Statutory and regulatory requirements The organisations process for the identification of relevant statutory and regulatory requirements is currently via; ~ "HMRC ~ Alcumus "H&S" ~ Legislation.gov.uk ~ Organisations Accountants ~ Nat West, ACAS" The process appears to be effective in identifying relevant statutory and regulatory requirements.

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Assessment Report.

Assessment participants Name

Position

Lucy Bennett-Poole

Managing Director

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Opening meeting X

Closing meeting X

Interviewed (processes) X

Assessment Report.

Assessment conclusion BSI assessment team Name

Position

Jason Davies

Team Leader

Assessment conclusion and recommendation The audit objectives have been achieved and the certificate scope remains appropriate. The audit team concludes based on the results of this audit that the organization does fulfil the standards and audit criteria identified within the audit report and it is deemed that the management system continues to achieve its intended outcomes.

RECOMMENDED - The audited organization can be recommended for continued certification to the above listed standards, and has been found in general compliance with the audit criteria as stated in the above-mentioned audit plan.

Use of certification documents, mark / logo or report The use of the BSI certification documents and mark / logo is effectively controlled.

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Assessment Report.

Findings from this assessment General Overview: An introductory meeting confirmed the visit, programme requirements, potential outcomes, types of findings and actions required. The plan for the day was confirmed. There have been no changes to the business to effect the scope of registration.

Todays visit covered design and development 8.3. Conducted remotely on Teams.

An opening discussion and overview was given by the Managing Director followed by a review of the Design & Development Process and examples followed at various stages.

The management system was sampled at several stages of the audit with effectiveness being addressed at the relevant stages within this report.

Design, Development 8.3: Process discussed and demonstrated being defined and determined within.

- Discussion with Lucy and Tony Bennett-Poole Samples of taken randomly to audit the process effectiveness - Bridgenorth Alloys - De Puye - Atex example Evidenced observed included; - PWS intranet Manual section 8.3, Manual references all of 8.3 Planning, inputs, controls, outputs, changes.

- Beacon Software - Flowchart design section 8.3 covers Design, Install, Aftersales.

- Project folder per Customer - Pictures included.

- Tablet discussed and usage day to day for operators.

- FDS functional design spec 20th November 2020 v3.2, example requirement was H&S of keeping drivers in the cab for weighing function.

- Overview brief, solution signed.

- Customer responsible for civils digging weighbridge out and drainage.

- Handover pack Regulatory requirements for projects discussed and exampled - Trading standards verification of sales - Atex certification explained with Tony. Equipment list devised and requirements logged against each component for compliance as an overall system such as weigh indicator, load cell, control enclosure, glands, solenoids. Consultant appointed with experience of IEC 60079-25:2010. Items certified for the Atex environment.

Mechanism to determine process results - Project completed on time - Monthly review Customer feedback, software call out and log seen.

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Assessment Report.

- Repeat business from this site.

- Project tracker change for document updates.

Process deemed effective based on; - Projects tracked - Repeat business and ongoing calibration / maintenance contracts seen established.

- Pictures of finished System Bridgnorth seen.

- Manual references all of 8.3 Planning, inputs, controls, outputs, changes.

The listed objective evidence and sampling of records has indicated the planned activities relating to the performance, adequacy and effectiveness of the management system has been achieved /realised.

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Assessment Report.

Next visit objectives, scope and criteria The objective of the assessment is to conduct a surveillance assessment and look for positive evidence to verify that elements of the scope of certification and the requirements of the management standard are effectively addressed by the organization's management system; that the system is demonstrating the ability to support the achievement of statutory, regulatory and contractual requirements and the organization's specified objectives as applicable with regard to the scope of the management standard; to confirm the ongoing achievement and applicability of the forward strategic plan.

The scope of the assessment is the documented management system with relation to the requirements of ISO 9001 : 2015 and the defined assessment plan provided in terms of locations and areas of the system and organization to be assessed.

ISO 9001 : 2015 Positive weighing solutions management system documentation Please note that BSI reserves the right to apply a charge equivalent to the full daily rate for cancellation of the visit by the organization within 30 days of an agreed visit date. It is a condition of registration that a deputy management representative be nominated. It is expected that the deputy would stand in should the management representative find themselves unavailable to attend an agreed visit within 30 days of its conduct.

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Assessment Report.

Next visit plan Date

Auditor

Time

Area/process

4/10/2023

Ken. Stafford

09.00

Statutory & Regulatory Requirements Use of Marks Objectives Process for QMS Maintenance Scope/QMS/Policy/Audit Process for QMS Maintenance Documentation/Customer Satisfaction/Management Review/Corrective Action

10.30

Break Risk Assessment - Inc. Int`l & Ext`l Issues, Interest Parties Support Process - Competence

12.30

Lunch Planning for the Control of Product & Service Provision Repair, service, hire and calibration

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15.00

Report prep

16.00

Closing meeting

Assessment Report.

Appendix: Your certification structure & ongoing assessment programme Scope of certification FS 567522 (ISO 9001:2015) The provision, supply, including design, partial assembly, packaging, installation management and ongoing support for the quality management system for the calibration, maintenance and repair for weighing, vision systems and related products and spares.

Assessed location(s) The audit has been performed at Central Office.

Worcester / FS 567522 (ISO 9001:2015) Location reference 0047396596-000 Address Positive Weighing Solutions Ltd Unit 8 The Clifton Centre Spring Lane South Malvern Worcester WR14 1BJ United Kingdom Visit type

Continuing assessment (surveillance)

Assessment number

3809230

Assessment dates

15/11/2022

Deviation from audit plan

No

Total number of Employees

6

Effective number of Employees Scope of activities at the site

5

Assessment duration

0.5 day(s)

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The provision, supply, including design, partial assembly, packaging, installation management and ongoing support for the quality management system for the calibration, maintenance and repair for weighing, vision systems and related products and spares.

Assessment Report.

Certification assessment programme Certificate number - FS 567522 Location reference - 0047396596-000

Business area/location

Audit1

Audit2

Audit3

Audit4

Audit5

Date (mm/yy):

09/22

10/23

10/24

10/25

11/22

Duration (days):

1

1

1

1

1

Remote Audit (Indicate if remote)

X

Statutory & Regulatory Requirements

X

X

X

X

Use of Marks

X

X

X

X

Strategic Review Part A Review of 3-year assessment cycle

X

X

Strategic Review Part B – Discussion with a representative from Senior Management

X

X

Review of Outstanding NC`s (indicate as required) Objectives

X

X

X

X

Process for QMS Maintenance Scope/QMS/Policy/Audit

X

X

X

X

Process for QMS Maintenance Documentation/Customer Satisfaction/Management Review/Corrective Action

X

X

X

X

Leadership

X

Risk Assessment - Inc. Int`l & Ext`l Issues, Interest Parties Support Processes Resource/Knowledge/Awareness/Communicatio n

X X

X

X

Support Process Monitoring & Measurement Support Process - Infrastructure

X X

X

Support Process - Environment

X

Support Process - Competence

X

X

Planning for the Control of Product & Service Provision

X

X

Order Acceptance Process

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X

X

Assessment Report.

Design Process Purchasing Process

X X

Repair, service, hire and calibration

X X

X

X

Analysis and Evaluation Process

X

X

Improvement Process

X

X

Expected outcomes for accredited certification

What accredited management system certification means?

To achieve an organization’s objectives related to the Expected Outcomes intended by the management systems standard, the accredited management system certification is expected to provide confidence that the organization has a management system that conforms to the applicable requirements of the specific ISO standard.

In particular, it is to be expected that the organization • has a system which is appropriate for its organizational context and certification scope, a defined policy appropriate for the intent of the specific management system standard and to the nature, scale and impacts of its activities, products and services over their lifecycles, is addressing risks and opportunities associated with its context and objectives; • analyses and understands customer needs and expectations, as well as the relevant statutory and regulatory requirements related to its products, processes and services; • ensures that product, process and service characteristics have been specified in order to meet customer and applicable statutory/regulatory requirements; • has determined and is managing the processes needed to achieve the Expected Outcomes intended by the management system standard; • has ensured the availability of resources necessary to support the operation and monitoring of these products, processes and services; • monitors and controls the defined product process and service characteristics; • aims to prevent nonconformities, and has systematic improvement processes in place including the addressing of complaints from interested parties; • has implemented an effective internal audit and management review process; • is monitoring, measuring, analysing, evaluating and improving the effectiveness of its management system and has implemented processes for communicating internally, as well as responding to and communicating with interested external parties.

What accredited management systems certification does not mean?

It is important to recognize that management system standards define requirements for an organization’s management system, and not the specific performance criteria that are to be achieved (such as product or service standards, environmental performance criteria etc).

Accredited management systems certification should provide confidence in the organization’s ability to meet its objectives related to the intent of the management system standard. A management systems audit is not a full legal compliance audit, and does not necessarily ensure ethical behaviour or that the organization will always achieve 100% conformity and legal compliance, though this should of course be a permanent goal.

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Assessment Report.

Within its scope of certification, accredited management systems certification does not imply or ensure, for example: • that the organization is providing a superior product and service, or • that the organization’s product and service itself is certified as meeting the requirements of an ISO (or any other) standard or specification.

Definitions of findings: Nonconformity: Non-fulfilment of a requirement.

Major nonconformity: Nonconformity that affects the capability of the management system to achieve the intended results.

Nonconformities could be classified as major in the following circumstances: • If there is a significant doubt that effective process control is in place, or that products or services will meet specified requirements; • A number of minor nonconformities associated with the same requirement or issue could demonstrate a systemic failure and thus constitute a major nonconformity.

Minor nonconformity: Nonconformity that does not affect the capability of the management system to achieve the intended results.

Opportunity for improvement: It is a statement of fact made by an assessor during an assessment, and substantiated by objective evidence, referring to a weakness or potential deficiency in a management system which if not improved may lead to nonconformity in the future. We may provide generic information about industrial best practices but no specific solution shall be provided as a part of an opportunity for improvement.

How to contact BSI Visit the BSI Connect Portal, our web-based self-service tool to access all your BSI assessment and testing data at a time that's convenient to you. View future audit schedules, submit your corrective action plans and download your reports and Mark of Trust logos to promote your achievement. Plus, you can benchmark your performance using our dashboards to help with your continual improvement journey.

Should you wish to speak with BSI in relation to your certification, please contact your local BSI office – contact details available from the BSI website: https://www.bsigroup.com/en-GB/UK-office-locations/

Notes

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Assessment Report.

This report and related documents are prepared for and only for BSI’s client and for no other purpose.

As such, BSI does not accept or assume any responsibility (legal or otherwise) or accept any liability for or in connection with any other purpose for which the Report may be used, or to any other person to whom the Report is shown or in to whose hands it may come, and no other persons shall be entitled to rely on the Report. If you wish to distribute copies of this report external to your organization, then all pages must be included.

BSI, its staff and agents shall keep confidential all information relating to your organization and shall not disclose any such information to any third party, except that in the public domain or required by law or relevant accreditation bodies. BSI staff, agents and accreditation bodies have signed individual confidentiality undertakings and will only receive confidential information on a 'need to know' basis.

This audit was conducted through document reviews, interviews and observation of activities. The audit method used was based on sampling the organization's activities and it was aimed to evaluate the fulfilment of the audited requirements of the relevant management system standard or other normative document and confirm the conformity and effectiveness of the management system and its continued relevance and applicability for the scope of certification.

As this audit was based on a sample of the organization’s activities, the findings reported do not imply to include all issues within the system.

Regulatory compliance BSI conditions of contract for this visit require that BSI be informed of all relevant regulatory noncompliance or incidents that require notification to any regulatory authority. Acceptance of this report by the client signifies that all such issues have been disclosed as part of the assessment process and agreement that any such non-compliance or incidents occurring after this visit will be notified to the BSI client manager as soon as practical after the event.

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