2021-Q2-08 - DOCUMENT CONTROL

Thursday, September 9, 2021

ISO9001/2015 Internal Audit - DOCUMENT CONTROL V1

Date

Wednesday, April 7, 2021

Audit Number

2021-Q2-08

Name of Auditor

Lucy Bennett-Poole

Scope & Objective of Audit To ensure that Section 7.5.3 is being adhered to on a continuous basis and that where new external documents are introduced to the business processes, they are documented and controlled in the same manner.

What our QMS States......

7.5 - DOCUMENTED INFORMATION 7.5.3 - Control of Documented Information All documented information is generate, stored and viewable from this website.

External Documents Where external documents are required for the planning or operation of the management system then they shall be identi ed in the relevant section of the Quality Manual, and an electronic copy is held in the relevant section of this website.. All external documents will be reviewed by the Management Representative for suitability before they are included.

Record Retention Where hard copies are required, current year will be retained within the central ling area in the o ce with previous years being held in a suitable archive location on PWS premises for a minimum period of 7 years. When les are due to be disposed of, this will be reviewed in the Management Meeting to con rm that there is no bene t to continue to retain longer, provide formal authorisation for disposal and identify any speci c controls that may be required.

Where les are held electronically, these are backed up every 2 hours on a cloud based back-up system.

When a le is required to be accessed from the cloud based storage system, a username and password is required. The Directors have this information and if neither are available, all passwords are in the password section of this website to which the o ce manager has the password. There is no standard retention policy, as those which need to be retained for a minimum of 7 years will be held as hard copy.

AUDITING DOCUMENT CONTROL Have any new relevant External Documents been introduced to the Company since the last audit?

NO

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Have the current External Documents contained within the QMS been reviewed and con rmed as the latest revision since the last Audit?

Have there been any changes to the electronic cloud storage facility since the last audit?

Has the Hard Copy Document retention policy been maintained since the last audit?

Has the Hard Copy document retention policy changed since the last audit?

Have there been ANY changes to the Document Control statement contained within QMS 7.5.3 since the last audit?

YES

NO

YES

NO

NO

Statement of Finding All document control measures are in place and nothing has changed.

Requirement The requirement, as stated in section 7.5 of ISO9001:2015 is for documented information relevant to the companies processes be controlled in such a mannger as to allow only up to date versions to be in use.

Evidence THE PWS Website is the only place whereby this information is available and is been reviewed su ently by both internal and external personell to ensure that the documents contained within it are up to date.

Corrective Action Required

No

How have we related the ndings back to the standard?

We have ensured that the ndings of this Audit conform to section 7.5 of the PWS QMS

Result of Audit

Pass

Upload copies of evidence / related documents here

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