Poly Prep Alumni Guide to Giving & Getting

POLY NEEDS YOU! AN ALUMNI GUIDE TO GIVING & GETTING INVOLVED

MESSAGE FROM THE ADVANCEMENT OFFICE

The Advancement team works to promote the school’s mission by fostering meaningful relationships with our alumni through community engagement, special events, and fundraising.

We look forward to creating more opportunities to keep you informed and engaged with the many events and other happenings on our campuses. With these events come a myriad of volunteer opportunities. We encourage you to be an ambassador for Poly and we hope you will share your time and talents in service to our school.

The Advancement team is also charged with securing the resources necessary to support outstanding teaching, programming, and facilities. We encourage you to generously participate in our efforts to raise the funds that allow us to offer the best academic and co-curricular programs for our students.

The best independent schools in America all benefit from a strong culture of alumni giving. We support your involvement in school activities, your participation in our campaigns, and your generosity in both! Together, we will strengthen and sustain our school, our students, and our community. — The Advancement Office

TABLE OF CONTENTS THE GUIDE TO GIVING Poly Fund........................................................................... pg 5 Major Spring Fundraiser...................................................... pg 6 Capital Projects................................................................... pg 6 Endowment......................................................................... pg 7 The Tower Society................................................................ pg 7 THE GUIDE TO GETTING INVOLVED Poly Fund........................................................................... pg 9 Board of Governors............................................................. pg 9 Special Reunion.................................................................. pg 9 Class Agents....................................................................... pg 9 Annual Events..................................................................... pg 11

PHOTO CREDITS Linda Busetti Guy Devyatkin P’00 Ilana Dubrovsky-Razam Rebecca Grossfield

The Guide to Giving YOUR SUPPORT HELPS US MAINTAIN EDUCATIONAL EXCELLENCE. Tuition dollars are not enough to cover the cost of educating Poly students. Your gift to Poly helps to sustain expert teaching, ensure small classes and challenging academic programs, and fund operational expenses for our campuses, buildings, and classrooms.

2012 WINTER ARTS FESTIVAL CONCERT 4

POLY FUND The Poly Fund provides unrestricted funds to support outstanding teaching, programming, and facilities. Your participation encourages other alumni to give—we need you! Help us meet our goal of 100% alumni participation.

The only gift too small, is no gift at all.

Direct your gift to areas that are meaningful to you through our various Family of Funds: • Academics & Programs • Faculty & Teaching • Campus & Facilities • Arts • Athletics • Greening • Greatest Needs

MIDDLE SCHOOLERS TEST THE BUOYANCY OF ALUMINUM FOIL BOATS FOR THEIR SCIENCE OLYMPIAD PROJECT. 5

MAJOR SPRING FUNDRAISER Join us at Poly’s annual spring fundraiser. Your participation and attendance directly support our students and the Poly experience. Past fundraisers have included galas, auctions, and concerts, and have supported our programs: the arts, sciences, and learning enrichment.

GALA 2013, STAGE 6 AT STEINER STUDIOS

CAPITAL PROJECTS Capital projects directly enhance teaching and learning, modernize our facilities, and incorporate environmental sustainability in all our initiatives, while reducing our carbon footprint.

With

your

contributions,

our

buildings, classrooms, laboratories, visual arts studios, performance spaces, and athletics facilities provide the physical space and equipment for faculty and students to meet, teach, learn, and grow.

RENDERING OF THE JOINT CENTERS FOR MARKETING & COMMUNICATIONS AND STUDENT PUBLICATIONS 6

ENDOWMENT Your investment in Poly’s endowment provides crucial flexibility for long-term planning and fiscal health. Poly’s endowment consists of prudently managed funds that are used for additional income, as needed.

THE TOWER SOCIETY The Tower Society recognizes extraordinary gifts that help to transform the way we deliver our academic and co-curricular programs.

We define all gifts of $2,000 or more as Leadership Gifts. This generous support helps to either relieve or enhance our budget and strengthens our ability to achieve excellence in all areas of our operation.

LEVELS Headmaster’s Circle: $1 million or more Chairmen’s Circle: $100,000 – $999,999 Trustees’ Circle:

$25,000 – $99,999

Governors’ Circle: $10,000 – $24,999 Founders’ Circle:

$5,000 – $9,999

Deans’ Circle:

$2,000 – $4,999 7

The Guide to Getting Involved Alumni participation and involvement are vital to the life of the school. There are many ways to get involved, from service on the Board of Governors to planning Special Reunion.

SPECIAL REUNION 2013 8

VOLUNTEER OPPORTUNITIES POLY FUND Alumni volunteers serve as Poly Fund advocates by encouraging other alumni to contribute to the school’s annual giving campaign. Volunteers seek opportunities to engage other alumni in conversations about the needs of the school, encouraging them to support fundraising efforts.

SPECIAL REUNION 2013

THE BOARD OF GOVERNORS The Board of Governors actively participates in the Poly community by mentoring young alumni and current students, encouraging fellow alumni to give to the Poly Fund, selecting individuals for recognition awards, and promoting annual events such as Homecoming and Special Reunion.

NY REGIONAL RECEPTION 2013, THE HARVARD CLUB

SPECIAL REUNION 2013

SPECIAL REUNION

CLASS AGENTS

Special Reunion plays an important role in

Class Agents are dedicated to enhancing

keeping alumni connected with Poly and

the strong bonds between alumni and Poly

their fellow classmates. Reunion Chairs

by establishing programs that enable them to

promote

attendance

remain an integral part of the community.

within their class, set activity agendas,

Class Agents seek to increase attendance at

plan social events, and seek gifts for

Poly alumni events and encourage participation

Poly’s annual campaigns. These efforts help

in our annual fundraising campaign.

Special

Reunion

us build a stronger alumni community.

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SPECIAL REUNION 2013 10

SPECIAL REUNION 2013

JOIN US AT OUR ANNUAL EVENTS! • Poly Fund Kick-Off (VOL) • Homecoming (VOL) • Alumni Holiday Cocktail Party • Class Agent Dinners (VOL) • Oasis Night • Alumni Regional Receptions (VOL) • Major Spring Fundraiser (VOL) • Special Reunion (VOL) • Spring-Into-Summer Reception VOL indicates volunteer opportunities are available.

For questions on giving or getting involved, please contact Lisa Della Pietra ‘86 at ldellapietra@polyprep.org or (718) 836-9800, ext. 6870.

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