2017 FAR Manual

Faculty Athletics Representative Manual

Table of Contents General Information .................................................................................................................................3 Manual Intent and Use ..............................................................................................................................3 NAIA History .............................................................................................................................................3 Statement of Philosophy ............................................................................................................................3 NAIA Strategic Plan ...................................................................................................................................4 NAIA Governance Structure .......................................................................................................................6 Awards and Awards Schedule ....................................................................................................................7 FAR Information ..................................................................................................................................... 10 Conference Eligibility Chairs Contact Information....................................................................................... 10 National Office Staff Conference Liaison Assignments ................................................................................ 11 Roles and Responsibilities ........................................................................................................................ 12 Resources ................................................................................................................................................ 13 Online Resources .................................................................................................................................... 13 NAIA.org ....................................................................................................................................... 13 NAIAHelp.com ................................................................................................................................ 14 PlayNAIA.org .................................................................................................................................. 14 ECP Best Practices................................................................................................................................... 15 Tips & Tricks for ECP User ....................................................................................................................... 16 Term Conversions Chart .......................................................................................................................... 17 Situational Analysis.................................................................................................................................. 18

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General Information MANUAL INTENT & USE The intent of this manual is to provide a comprehensive resource for Faculty Athletics Representatives to assist in job duties. This manual will be updated annually, during the summer, to reflect any changes to legislation or policies from the preceding academic year.

NAIA HISTORY The National Association of Intercollegiate Athletics (NAIA) is a completely autonomous association currently administering programs of intercollegiate athletics for approximately 250 fully accredited colleges and universities of moderate enrollment. The fundamental tenet of the NAIA is that intercollegiate athletics is an integral part of the total educational program of the institution. This belief is strongly reflected in the governing documents, activities and organizational structure of the Association.

Established in 1940 as the National Association of Intercollegiate Basketball (NAIB), the Association expanded to include other programs in 1952. The NAIA became the first intercollegiate sports governing body to provide championship opportunities for both men and women when the women's program was established on August 1, 1980. (Additional information relative to the history of the NAIA can be found in the NAIA Official and Policy Handbook.)

In 2017, the NAIA offers 25 championships for the more than 65,000 student-athletes who participate at its member institutions. The NAIA has a membership of more than 250 colleges and universities and 21 conferences. Those 250 member schools have awarded more than $600 million in scholarships to student-athletes.

STATEMENT OF PHILOSOPHY The purpose of the NAIA is to promote the education and development of students through intercollegiate athletic participation. Member institutions, although varied and diverse, share a common commitment to high standards and to the principle that participation in athletics serves as an integral part of the total educational process.

The NAIA embraces the concept of the student and recognizes the importance of the individuality of each member institution, the value of the conference and regional structure, and the benefits of membership in a national association.

The NAIA supports gender equity. Gender equity is an atmosphere and a reality where fair distribution of overall athletic opportunity and resources, proportionate to enrollment, are available to women and men, and where no student-athlete, coach or athletics administrator is discriminated against in any way in the athletics program. That is to say, an athletics program is gender-equitable when the men’s sports program would be pleased to accept as its own the overall participation opportunities and resources currently allocated to the women’s sports program and vice versa.

To achieve its purpose, the NAIA pursues the following goals for students, member institutions and the Association.

I. The student, as the central focus of intercollegiate athletics, shall: a. accept the responsibility to become an effective, contributing member of society; b. perform as a positive role model on the campus and in the wider community; c. fulfill academic responsibilities while progressing steadily toward meeting the requirements for a degree; and NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS

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General Information (continued) d. maintain eligibility for participation in every athletic contest.

II. The member institution shall: a. ensure that intercollegiate athletics is an integral part of the total educational offering; b. encourage the broadest possible student involvement in the athletics program; c. maintain high ethical standards through commitment to the principle of self-reporting; d. subscribe to the democratic principles of one school, one vote, and the privilege of any member to initiate legislation through an appropriate conference, committee, association or council; e. evaluate the athletics program in terms of the educational purpose of the institution; f. engage in competition with other institutions having similar athletics philosophies and policies; and g. promote gender equity.

III. The Association shall: a. assist the membership in the development of programs of intercollegiate athletics consistent with the purpose of the Association; b. establish, through the membership, rules and standards for the conduct of intercollegiate athletics; c. respect institutional diversity and individuality as strengths; d. provide opportunities for postseason intercollegiate competition; e. provide national recognition for the membership and the Association; f. provide opportunities for the development of leadership for both men and women, especially people of color, at all levels of the Association; g. ensure fiscal accountability and responsibility; and h. conduct an advancement program, to include marketing, fund raising and membership development.

NAIA Strategic Plan Overview The NAIA Exists to Advance Character-Driven Intercollegiate Athletics The NAIA is guided by the following principles to advance character-driven intercollegiate athletics: Principle No. 1: NAIA programs and competition have as their foundation and are conducted in a manner consistent with the five core tenets of Champions of Character: respect, responsibility, integrity, servant leadership and sportsmanship.

Principle No. 2: NAIA member institutions and the association as a whole share a dual commitment to high caliber competition and total student development for participating student-athletes.

Principle No. 3: NAIA chief executive officers and the NAIA Council of Presidents are guarantors of institutional integrity in intercollegiate athletics, effective leadership among affiliated conferences, and strength of purpose, accountability and fiscal responsibility in national program administration.

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General Information (continued) Principle No. 4: NAIA member institutions conduct their intercollegiate athletics programs within the regular framework of governance, planning, finance and academic oversight established for the institution as a whole.

Principle No. 5: NAIA member institutions make an affirmative commitment and are held accountable to established standards of quality and best practices in academics, eligibility, competition and character education for participating student-athletes.

Priority Strategy No. 1

Priority Strategy No. 2

Priority Strategy No. 3

Priority Strategy No. 4

NAIA member institutions will conduct their intercollegiate athletics programs with high integrity.

We will increase the level of engagement of all NAIA colleges in NAIA programs.

We will communicate outcomes and benefits of character-driven athletics for increased national and local publicity.

We will secure resources to increase the impact of character-driven athletics on society.

Performance Objectives

Performance Objectives

Performance Objectives

Performance Objectives

Members will commit to minimum standards for the conduct of characterdriven athletics programs as a condition of membership.

The association will implement best practices and resources for member institutions’ improvement.

Member institutions and conferences will work to ensure accountability to agreed-upon standards.

Champions of Character will function throughout the NAIA trust-based system as a standard for excellence and the basis for continuing education.

NAIA competition will reflect the core tenets of character-driven intercollegiate athletics.

Chief executive officers will assume an active leadership role in governance affairs within each conference.

Conference administrators will serve as primary agents in delivery of key services and programs to conference members.

Conference commissioners and CEOs of conference members will take the initiative in NAIA membership recruitment and retention.

Affiliated conferences and member institutions will assume a leadership role in delivering Champions of Character to student-athletes, coaches and communities.

NAIA members will become advocates for the NAIA. NAIA will gain more exposure through national media.

Secondary school administrators and coaches will gain awareness and understanding of the NAIA through Champions of Character programming adapted for younger studentathletes.

A comprehensive financial development plan that supports the advancement of character-driven intercollegiate athletics will be based on the benefits and outcomes for enrolled student-athletes.

The association will form sustained relationships with increased numbers of corporate partners that support characterdriven intercollegiate athletics.

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General Information (continued)

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General Information (continued) Awards Nomination Deadlines Awards Timeline for Submitting Nominations

DaktronicsNAIA ScholarAthlete Nomination Deadlines Scholar Team

Award Leroy Walker and Coach of Character A. O. Duer Award Emil S. Liston Award Wally Schwartz FAR of the Year Hall of Fame Charles Morris Sport

Receipt Deadline of Nomination June 15 to conference commissioner/ June 15 to conference commissioner/ June 15 to conference commissioner/ June 15 to conference commissioner/ June 15 to conference commissioner/ June 15 to conference commissioner/

Fall Sports

November 1

Winter Sports

February 15

Spring Sports

April 20

All team sports

June 30

July July July July July July

15 15 15 15 15 15

to to to to to to

National National National National National National

Office Office Office Office Office Office

Receipt Deadline of Nomination

Nomination Deadline Award Nominations (forms and online submission)

Find these resources at NAIA.org “Membership Services Official Forms” DAKTRONICS-NAIA SCHOLAR-ATHLETE Criteria: • Nominee is junior or above in academic standing.

• Nominee has been in attendance at the nominating institution two full academic years as a nontransfer student or a minimum of one full academic year as a transfer student.

• Nominee has a minimum grade point average of 3.50 (on a 4.0 scale) at the time of the nomination deadline (for transfer students the GPA is only at current NAIA institution).

• Nominee has been certified as eligible and is listed on the eligibility certificate submitted to conference eligibility chair.

• Nomination form is complete and submitted through SIDHelp.

• All the above information is to be received by the sport specific deadline to be eligible for national press release/website, certificate and honors database. All criteria must be met by this date.

• NOTE: There are no statistical/playing requirements needed to receive this award.

Daktronics-NAIA Scholar-Athlete nominations will continue to be filled out via the SIDHelp admin website at www.naiasports.org/admin. You must have an account in order to fill out nomination forms as the forms are no longer available through coaches’ manuals. SIDHelp is the only way to nominate student-athletes as a Daktronics-NAIA Scholar-Athlete. If you don’t have an account, please sign up and create your own. Your access will be granted (usually) within 24 hours.

SCHOLAR TEAM In recognition of academic achievement, the NAIA names a Scholar Team for all sports in which ScholarAthletes are recognized. Based on a 3.0 season GPA on a 4.0 scale, all members of the team who appear on the eligibility certificate will be included in the GPA compilation.

Download the NAIA Scholar Team Award Form at http://www.naia.org/ViewArticle.dbml?DB_OEM_ID=27900&ATCLID=205327004.

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General Information (continued) HALL OF FAME The NAIA maintains a Hall of Fame program recognizing outstanding contributions in all areas and at all levels.

The basic aim of the Hall of Fame program is to honor those individuals, who over a period of years have distinguished themselves with service to the NAIA. The Hall of Fame program honors individuals in three categories: Meritorious Service, Coach and Athlete.

Induction into the Hall of Fame is the highest honor bestowed by the NAIA. Specific criteria, nomination forms, and general information are outlined in Appendix A of this manual as well as in the NAC section of the NAIA Official and Policy Handbook.

A.O. DUER SCHOLARSHIP AWARD Named in honor of the NAIA’s former executive secretary that served the association for 26 years, this award has been annually presented since 1967 to a junior student-athlete in any sport who has excelled in scholarship, character and citizenship.

To be eligible, a student-athlete must have an overall grade point average of at least 3.75 (on a 4.00 scale) and be in her/his junior year academically.

EMIL S. LISTON AWARD Named in honor of the NAIA’s first executive secretary and the prime mover behind the men’s basketball tournament, this award has been presented annually since 1950 to a junior men’s or women’s basketball player who has shown high athletic and scholastic achievement.

To be eligible, a student-athlete must have an overall grade point average of at least 3.50 (on a 4.00 scale) and be in her/his junior year academically.

Each award consists of a $1,000 scholarship presented to the recipient’s institution to be used for tuition and approved expenses and an appropriate award is presented to the honoree.

CHARLES MORRIS ADMINISTRATOR OF THE YEAR AWARD The award was initiated in memory and honor of past Associate Executive Director Charles Morris and is presented annually to recognize a National Administrator of the Year. Each conference and the Association of Independent Institutions may nominate one individual for consideration.

The recipient should exemplify the loyalty and enthusiasm Charles Morris had for the NAIA. Nominees must be active as an administrator at a member institution or in conference/independent committee organizations.

LEROY WALKER SPORTSMANSHIP AWARD This award was created to honor Dr. LeRoy Walker a former president of the NAIA and President emeritus of the United States Olympic Committee.

The nominee must be a representative of an NAIA institution as a student-athlete. The nominee must be at least a junior academic status at the nominating institution at the time of nomination, and must be “outstanding” in academic achievement (3.0 G.P.A or higher), campus leadership, community leadership, embracing the five core character values of the NAIA Champions of Character initiative, athletic achievement and future ambition.

The recipient will receive a $1,000 cash award to the institution scholarship fund of recipient’s choice. Also, the recipient will receive a specially engraved plaque/revere bowl as a permanent memento of the award.

The recipient will be provided round-trip transportation to the two awards ceremonies. One ceremony is in conjunction with the annual NAIA National Convention and the other at the Citizen through Sports Alliance Awards Banquet.

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General Information (continued) WALLY SCHWARTZ AWARD The Faculty Athletic Representative Association has initiated this award to honor past Vice-President of Legislative Services, Wally Schwartz. Honorees can be FARs in any phase of the FARA, whether on a college campus or serving the conference/independent administration.

The recipient should exemplify the loyalty, enthusiasm, and honesty that Wally Schwartz had, and still has, shown on behalf of the NAIA. Each conference and the Association of Independent Institutions may nominate one individual for consideration. Registrars are not considered for this award as they have their own association.

ORDERING AWARDS Official NAIA awards MUST be ordered from: MTM Recognition, 3501 SE 29th Street, Del City, OK 73115 (800) 324-5995 x 415 Contact: Jessica Baughman, jbaughman@mtmrecognition.com (405)-670-4545 NAIA National Office Staff Awards Liaison – Mindy Pinkerton – mpinkerton@naia.org

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FAR Information Conference Eligibility Chair Roster As of November 2017 Conference

Eligibility Chair

American Midwest Conference

Ms. Valerie Beeson

701.845.7194

beesonv@hssu.edu

Appalachian Athletic Conference

Mr. Lewis Buterakos

276.326.4284

eligibilitychair@aacsports.com

Association of Independent Institutions

Mr. Harold Hubbard

606.539.4254

hhubbard.naia@ucumberlands.edu

Association of Independent Institutions

Mr. William Lowe Jr.

540.216.4265

william.lowe@svu.edu

California Pacific Conference

Mrs. Patsy Livingston

619.849.2375

patsylivingston@pointloma.edu

Cascade Collegiate Conference

Mrs. Mickie Bush

503.494.1277

bushm@ohsu.edu

Chicagoland Collegiate Athletic Conference

Mr. Tony Grimm

815.939.5108

tgrimm@olivet.edu

Crossroads League

Mr. Jeff Kaufman

317.955.6348

jkaufman@marian.edu

Frontier Conference

Mrs. Mickie Bush

503.494.1277

bushm@ohsu.edu

Golden State Athletic Conference

Mrs. Patsy Livingston

619.849.2375

patsylivingston@pointloma.edu

Great Plains Athletic Conference

Dr. Byron Noordewier

712.707.7007

dr_no@nwciaowa.edu

Gulf Coast Athletic Conference

Dr. Thomas Howell

816.415.7617

howellt@william.jewell.edu

Heart of America Athletic Conference

Ms. Marsha Lashley

660.831.4115

lashleym@moval.edu

Kansas Collegiate Athletic Conference

Dr. Joyce Pigge

785.227.3380 ext. 8215

piggej@bethanyb.edu

Mid-South Conference

Mr. Tim Curry

270.384.8142

tim.curry@midsouthconference.org

North Star Athletic Association

Mr. Dave Bass

701.845.7194

dace.bass@vcsu.edu

Red River Athletic Conference

Mr. Terry Harris

318.797.5368

Terry.Harris@LSUS.edu

River States Athletic Conference

Mr. Ken Pickerill

859.858.3511 Ext:2258

Ken.pickerill@asbury.edu

Sooner Athletic Conference

Dr. Paul Sadler

806.291.1163

sadlerp@wbu.edu

Southern States Athletic Conference

Mrs. Missy Vaughn

731.571.6445

vaughnm@bethelu.edu

Southern States Athletic Conference

Dr. Ron Melton

912.583.3238

rmelton@bpc.edu

The Sun Conference

Dr. Elfie Farchmin

863.638.2939

farchminel@webber.edu

Wolverine-Hoosier Athletic Conference

Mr. Larry Bos

616.222.1319

lawerence.bos@cornerstone.edu

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Phone

Email

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FAR Information (continued) National Office Conference Liaisons As of September 2017 Conference Commissioner American Midwest Conference Will Wolper wwolper@amcsportsonline.com Appalachian Athletic Conference John Sullivan commissioner@aacsports.com Association of Independent Institutions Ted Breidenthal ted@samisports.com California Pacific Conference Don Ott dott@calpacathletics.com Cascade Collegiate Conference Rob Cashell ccccommish@gmail.com Chicagoland Collegiate Athletic Conference Jeff Schimmelpfennig ccacjeff@gmail.com Crossroads League Larry DeSimpelare commish@crossroadsleaguel.com Frontier Conference Kent Paulson frontierconference@gmail.com Golden State Athletic Conference Mike Daniels mdaniels@gsacsports.org Great Plains Athletic Conference Corey Westra corey.westra@gpacsports.com Gulf Coast Athletic Conference Steve Martin steveb22@msn.com Heart of America Athletic Conference Lori Thomas heartofamerica71@gmail.com Kansas Collegiate Athletic Conference Scott Crawford scott.crawford@kcacsports.com Mid-South Conference Eric Ward eric.ward@mid-southconference.org North Star Athletic Association Cory Anderson ca@playnorthstar.com Red River Athletic Conference Tony Stigliano tonystig@aol.com River States Conference Interim: Joe Glover joglover@indiana.edu Sooner Athletic Conference Stan Wagnon stan.wagnon@gmail.com Southern States Athletic Conference Mike Hall mhall.ssac@gmail.com The Sun Conference Mark Pope sunconference@aol.com Wolverine-Hoosier Athletic Conference Rob Miller rmiller710@yahoo.com

NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS

NAIA Office Staff Alan Grosbach Jamie Adams Jamie Adams Chesney Sallee Chesney Sallee Kevin Dee Jamie Adams Brenda White Chesney Sallee Jamie Adams Kevin Dee Alan Grosbach Dustin Wilke Dustin Wilke Dustin Wilke Ellen Ramsey Alan Grosbach Kevin Dee Brenda White Chesney Sallee Ellen Ramsey

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FAR Information (continued) Role and Responsibilities A faculty athletics representative shall: a. Be appointed by the chief executive officer of the institution to represent the institution in the development of sound educational policies for athletics; b. Be a regular member of the faculty, but not assigned as a coach or athletics administrator; c. Be charged with the responsibility of ensuring that all participants in intercollegiate competition are eligible in accordance with the rules and regulations of the Association prior to their representing the institution in any manner; d. Meet with the institution’s chief executive officer to review NAIA and conference issues regarding academics and athletics; e. Participate (either in person or via conference call) in any conference-wide meeting which is set for the purpose of rules education; f. Participate (either in person or via conference call) in conference meetings when items on the agenda are pertinent to the faculty member’s role as the faculty athletics representative of his/her institution; g. Be encouraged to attend the first NAIA National Convention occurring after being appointed faculty athletics representative; and h. Work with the athletics director to provide a rules education program in a manner consistent with the best practices approved and published by the Council of Faculty Athletics Representatives. Such a program shall include educating the institutions: 1) Administrators who participate in eligibility certification (e.g. registrar, newly appointed faculty athletics representative or athletics director); 2) Sports coaches; 3) Student-athletes; and 4) Appropriate faculty (including advising centers). i. Retain eligibility documentation for a minimum of five academic years. Best practice is to retain for seven academic years

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Resources NAIA.org NAIA.org is where you can find all NAIA membership information. Legislative Services has a page (here) where all legislative briefs, rules education materials, legislative forms, and the official policy handbook is posted.

NAIA Official Policy Handbook Legislative Briefs Archive: Educational articles that expand on NAIA Bylaws and policies. Articles are published once a week and are followed by a session on Periscope with a member of the Legislative Services staff.

Rules Education 101s: Narrated PowerPoint presentations explaining the basics of eligibility bylaws and other relevant topics. a. Terms of Attendance b. Seasons of Competition c. Freshman Eligibility d. 24/36 Hour Rule e. Progress Rule f. Transfer Rules g. Frequency of Play & Scheduling h. Amateurism i. Financial Assistance j. Recruiting k. Competitive Experience l. Exception to a Standing Rule Process Legislative Processes: Explanations of exceptions, appeals and other processes facilitated through Legislative Services. a. Proposing Legislative Amendments b. Requesting an Exception to a Standing Rule c. Reporting a Violation d. Requesting Amateur Reinstatement e. Appealing a Committee’s Previous Ruling (“NCC Appeal”) f. Appealing a Suspension (Stemming from an Ejection) g. Requesting a Medical Hardship h. Declaring an Inter-Term i. Providing Notification of International Competition j. Requesting Approval for Competition Against Professional Competitors Official Award & Report Forms: All forms needed for awards nominations, rules exceptions, eligibility, etc.

End of Year Reporting Manual: Manual detailing the end of year reporting process and submission requirements.

Eligibility Tests: Exams available to test knowledge of eligibility comprehension. These are not required, but are useful resources for understanding one’s knowledge of the rules. a. Athletic Director Full Test b. Athletic Director Shortened Test c. Coach Test d. FAR Test

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Resources (continued) NAIAHelp.com NAIAHelp is the website to visit for access to the following processes and forms: a. End of Year Reporting b. Eligibility Certification Process (ECP) Software 1. Tips, tricks, and best practices are located on page 15. c. Declaration of Intent Forms d. Champions of Character Scorecard e. Convention Registration

PlayNAIA.org Official site of the NAIA Eligibility Center. Registration at PlayNAIA.org is required of all first time NAIA students.

An eligible determination must be issued by the Eligibility Center prior to competition for all first time NAIA students.

NAIA Membership Resources: Information to guide school administrators through Eligibility Center processes.

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Resources (continued) ECP Best Practices The Eligibility Certification Process (ECP) is how each NAIA member institution certifies all studentathletes before competition. On campus staff (AD, FAR, Registrar, and Coach) will review eligibility information for each student-athlete and then send their approval to the conference eligibility chair.

The ECP software is located on NAIAHelp.com and more information on the process is located here.

1. Divide and conquer with all who are involved with the certification process. Divide the information gathering part of the process and attack that individually. Then set up a meeting together so multiple parties can confirm information at once, which also helps to ensure accuracy.

2. When submitting a team’s roster, clearly marking who is a transfer student will allow the FAR to set up meetings with those students in a timely matter to confirm that section of the student’s profile.

3. If a coach is aware a student has competed in any outside competitive experience, the coach should communicate that with their FAR early, and so the FAR can set up a meeting with the student to complete their certification before competition starts.

4. After completing the Transfer Eligibility Statement in the software, save and print the document for the student to sign. Once signed, keep the hard copy for reference. This isn’t required, but is a great backup to keep on record and will provide confirmation the student confirmed the information.

5. Certify all athletes for every term, even if they are not competing in that term. This will allow for their records to be updated each term and will help with time management.

6. Add all students’ data to the ECP software and certify, even if they are not eligible that term. This will help you keep track of the student’s enrollment and eligibility information, and can be useful in helping track what the student needs to do to become eligible.

7. Begin and complete the package well in advance of the date of the first competition. That way, should any of the reviewers have any edits, there is time to make the changes prior to the first competition.

8. Request written confirmation when it comes to intercollegiate seasons charged by other institutions/associations.

9. Having efficient and effective communication with everyone involved will help the progress go smoother.

10. Create a folder within your email called ECP and then create sub folders titled by the sport’s name. This will help you find old emails quicker.

11. Starting the certification process early will help with stress levels going into the first contest.

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Resources (continued) Tips & Tricks for ECP User 1. Limit who has permission into the ECP Software. The less people who can edit will help ensure all information entered stays the way it was originally entered.

2. Always check to make sure you are in the most current term when inputting information.

3. When adding new students to the software, don’t wait until all information is in. Add in as much information as you can and then put the student’s profile “On Hold” until you receive the missing information or documents.

4. Never delete a student’s profile. This will include students who have either transferred out or have graduated.

5. Always compare your information with what the Eligibility Center determined. If different, double check your work and ask questions.

6. Double check the Certificate of Clearance with the team’s official roster to make sure all students have signed it.

7. Take action as soon as you receive the initial submission email. Waiting may cause the package to expire.

8. Once you receive the submission email, always double check the information before accepting or denying.

9. If you deny a submission package, be as detailed in your reasoning as possible.

10. Be detailed in comments that are inputted on a student’s profile.

11. Always ask questions for clarification.

12. Have the ECP manual near you at all times when working in the system.

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Semester Conversions Number of Semesters 1 2 3 4 5 6 7 8 9 10

Number of Quarters 1.5 3 2.4 4.5 6 4.8 7.5 9 7.2 10.5 12 13.5 15

Number of Trimesters 1.2

Number of Semesters 0.666666667 1.333333333 2 2.4 2.666666667 3.333333333 4 4.8 4.666666667 5.333333333 6 7.2 6.666666667 7.333333333 8 8.666666667 9.333333333 10

Number of Trimesters 0.8 1.6

3.6 6 8,4 9.6 10.8 12

Quarter Conversions Number of Quarters 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

3.2 4 5.6 6.4 8 8.8 9.6 10.4 11.2 12

Trimester Conversion Number of Trimesters 1 2 3 4 5 6 7 8 9 10 11 12 .

Number of Semesters 0.833333333 1.666666667 2.5 3.333333333 4.166666667 5 7.5 5.833333333 6.666666667 7.5 8.333333333 9.166666667 10

Number of Quarters 1.25 2.5 3.75 5 6.25 8.75 10 11.25 12.5 13.75 15

NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS ELIGIBILITY CENTER

Situation Analysis The NAIA Eligibility Center is responsible for determining the eligibility status for each student-athlete seeking to compete in an NAIA recognized sport for the first time. The Eligibility Center’s determination is binding for all NAIA institutions.

Once a student receives an “eligible” determination from the Eligibility Center, the campus faculty athletics representative (FAR) is responsible for certifying the student’s eligibility to represent the institution in a given academic term. Campus certification for a first-time student-athlete is based on the Eligibility Center’s determination and the proper application of institutional, conference and NAIA rules.

Reactivation with the NAIA Eligibility Center In many instances a student may require reactivation of his/her PlayNAIA account. These situations are outlined in detailed below. In situations requiring reactivation, the institution is required to reactivate the student’s online PlayNAIA account, the student is required to update academic and athletic experience with any new information and submit his/her online profile. Any new coursework must be sent via official transcripts. The Eligibility Center must issue a new determination before the student can be certified on campus. Reactivated students will not incur additional registration fees.

Situations The following scenarios describe campus responsibilities in different situations, and explain when it is necessary for students to return to the Eligibility Center for additional review.

Situation No. 1 – Eligible, Fall Competition  Student registers with Fall • FAR certifies proper application of NAIA, institutional and

enrollment date (term A)* conference rules and submits all required forms to the conference Receives an ‘eligible’ decision eligibility chair prior to competition for Fall term A  Identifies at NAIA institution in * Also applies when student registers with Spring enrollment date, Fall term A then enrolls and seeks to compete in the same designated Spring  Seeks to compete for the first term time in Fall term A 

Situation No. 2 – Eligible, Spring Competition  Student registers with Fall • No reactivation required enrollment date (term A)* • FAR verifies completion of required institutional credit hours for Receives an ‘eligible’ decision for Fall term A  Maintains continuous identification at NAIA institution through conclusion of term A 

•

Fall term A (no communication with Eligibility Center required) FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

NAIA Eligibility Center • 1200 Grand Blvd., Suite 100, Kansas City, MO 64106 • 816.595.8300 • www.PlayNAIA.org

Situation Analysis / 2017-18 / page 1

NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS ELIGIBILITY CENTER



Seeks to compete at the same institution for the first time in term B (Winter or Spring)

* Also applies if term A is Spring enrollment and term B is the Fall that immediately follows NOTE: A student seeking a determination to compete in the Winter/Spring term must send the Eligibility Center an official transcript with completed Fall term coursework if the student enrolled in the Fall term but the NAIA Eligibility Center did not receive all required official documents prior to the last day of the institution’s Fall term.

Situation No. 3 – Eligible, Participation in Scrimmages in First Year  Student registers for term A • No reactivation required  Receives an ‘eligible’ decision • FAR certifies proper application of NAIA, institutional and   



for term A Identifies at NAIA institution in term A • Competes in scrimmages only in term A Maintains continuous • identification at the NAIA institution through the conclusion of the initial academic year* Seeks to compete the * following academic year/s

conference rules and submits all required forms to the conference eligibility chair prior to scrimmage FAR verifies any competition in which the student participates meets the definition of a scrimmage, as outlined in the NAIA Handbook FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition in subsequent terms

If student transfers and has only competed in scrimmages, situation #6 applies

Situation No. 4 – Eligible, No Competition in First Year  Student registers for term A • No reactivation required  Receives an ‘eligible’ decision • FAR verifies (via Official Eligibility Certificate) full-time identification for term A Does not compete in initial academic year  Maintains continuous identification at NAIA institution through the conclusion of the initial academic year  Seeks to compete for the same institution the following academic year/s with no break in continuous identification 

• •

at that NAIA institution for the entire academic year FAR verifies that any outside competition in which the student participates meets the definition of unattached, as outlined in the NAIA Handbook FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition in subsequent terms

NAIA Eligibility Center • 1200 Grand Blvd., Suite 100, Kansas City, MO 64106 • 816.595.8300 • www.PlayNAIA.org

Situation Analysis / 2017-18 / page 2

NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS ELIGIBILITY CENTER

Situation No. 5 – Eligible, No Competition in First Year, Break in Enrollment  Student registers for term A • Reactivation required prior to competition after the break  Receives an ‘eligible’ decision • FAR directs student to reconnect with Eligibility Center to update for term A  Maintains continuous identification at NAIA institution through conclusion of initial academic year  Does not compete in initial academic year  Seeks to compete for the same institution after a break in continuous identification of one or more terms

• • • •

information and seek new determination prior to competition Student submits to the Eligibility Center additional information related to academics and competitive experience since previous determination was made Student requests official transcripts be sent directly from institution to Eligibility Center Eligibility Center indicates eligibility status for new term FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

Situation No. 6 – Eligible, No Competition at First NAIA School, Transfer  Student registers for term A • Reactivation required prior to competition at new institution  Receives an ‘eligible’ decision • FAR directs student to reconnect with Eligibility Center to update for term A Maintains continuous identification at NAIA institution through conclusion of term A  Does not compete in term A  Transfers to another NAIA institution in term B  Seeks to compete at new institution 

• • • •

information and seek new determination prior to competition at new institution Student submits to the Eligibility Center additional information related to academics and competitive experience since previous determination was made Student requests official transcripts be sent directly from previous institution to Eligibility Center Eligibility Center indicates eligibility status for new term FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

Situation No. 7 – Ineligible, Subsequent Competition  Student registers for term A • Reactivation required prior to competition in term B or later  Receives a ‘not eligible’ • Student submits to the Eligibility Center additional information decision for term A Maintains continuous identification at NAIA institution through conclusion of term A  Seeks to compete in term B or later 

• • •

related to academics and competitive experience for the intervening period Registrar’s office forwards official transcript with updated coursework Eligibility Center indicates eligibility status for new term FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

NAIA Eligibility Center • 1200 Grand Blvd., Suite 100, Kansas City, MO 64106 • 816.595.8300 • www.PlayNAIA.org

Situation Analysis / 2017-18 / page 3

NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS ELIGIBILITY CENTER

Situation No. 8 – EC Registration, No NAIA Enrollment  Student registers for term A • Reactivation is required prior to competition after identification in Receives an eligibility decision for term A ( ‘eligible’ or ‘not eligible’)  Does not identify at an NAIA institution in term A  Seeks to compete in term B or later 

• • •

future term Student submits to the Eligibility Center additional information related to academics and competitive experience for the intervening period Eligibility Center indicates eligibility status for new term FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

Situation No. 9 – NAIA Enrollment Prior to EC Registration  Student does not register • Student is required to register with the Eligibility Center  Maintains continuous • Student must request official transcripts be sent to the Eligibility identification at NAIA institution through conclusion of term A  Seeks to compete in term B (or a later term with no break in continuous identification)

• •

Center from the NAIA institution and other educational institutions previously attended Eligibility Center indicates eligibility status FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

Situation No. 10 – Eligible, Additional Sport Participation Student registers for term A There are two applications for this situation:  Receives a decision of ‘eligible’ for term A A. For students who are not subject to the competitive experience rule  Subsequently decides to play (identified at an NAIA institution before the first day of the thirteenth additional NAIA sports not month after high school graduation and maintains continuous listed on original registration in identification at the same institution) term A or beyond • No reactivation required • FAR certifies proper application of NAIA, institutional and conference rules for original and additional sport(s) and submits all required forms to the conference eligibility chair prior to competition 

NAIA Eligibility Center • 1200 Grand Blvd., Suite 100, Kansas City, MO 64106 • 816.595.8300 • www.PlayNAIA.org

Situation Analysis / 2017-18 / page 4

NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS ELIGIBILITY CENTER

B. For students who are subject to the competitive experience rule (identified at the NAIA institution on or after the first day of the thirteenth month following high school graduation, and/or did not maintain continuous identification at an NAIA institution) Competition in the original sport before adding a new sport: • Reactivation is not required if the student competes for the NAIA school in the original sport before adding new sport (regular season or scrimmage) • FAR completes the Competitive Experience form for the new sport(s) and submits to the conference eligibility chair with the Official Eligibility Certificate prior to the student competing in the added sport • FAR certifies proper application of NAIA, institutional and conference rules prior to competition in the original sport reviewed by the Eligibility Center Competition in the new sport before competing in the original sport: • Reactivation is required if the student does not compete for the NAIA school in the original sport before adding new sport (regular season or scrimmage), • FAR directs the student to the Eligibility Center to provide competitive experience details for the additional sport • Eligibility Center indicates eligibility status in the new sport(s) based on additional research • FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

Situation No. 11 – Multi-Sport Athlete, Mixed Determination Student registers for term A There are two applications for this situation: Receives a decision of ‘eligible’ for term A in sport X and “not A. For students who competed in sport X eligible” for term A in sport Y • No reactivation required for students who are no longer first Maintains continuous time NAIA participants identification at NAIA • FAR completes the Competitive Experience form for the new institution sport(s) and submits to the conference eligibility chair with the  Seeks to compete in sport Y in Official Eligibility Certificate prior to the student competing in the term B or later added sport • FAR certifies proper application of NAIA, institutional and conference rules prior to competition in the original sport reviewed by the Eligibility Center  

If student has only competed in scrimmages, situation 11.B applies

NAIA Eligibility Center • 1200 Grand Blvd., Suite 100, Kansas City, MO 64106 • 816.595.8300 • www.PlayNAIA.org

Situation Analysis / 2017-18 / page 5

NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS ELIGIBILITY CENTER

B. For students who did not compete (or competed in only scrimmages) in sport X • Reactivation is required prior to competition in sport Y • FAR directs student to submit to the Eligibility Center additional information related to academics and competitive experience for the intervening period • Eligibility Center indicates eligibility status for new term • FAR certifies proper application of NAIA, institutional and conference rules and submits all required forms to the conference eligibility chair prior to competition

* If student transfers and has only competed in scrimmages, situation #6 applies

Situation No. 12 – Emerging Sport Participation, Additional Sport Participation  Student does not register • Student is required to register with the Eligibility Center  Competes in emerging sport • Student must request official transcripts be sent to the Eligibility

not requiring an Eligibility Center from the NAIA institution and other educational institutions Center determination previously attended  Maintains continuous • Eligibility Center indicates eligibility status identification at NAIA • FAR certifies proper application of NAIA, institutional and conference institution through conclusion rules and submits all required forms to the conference eligibility chair of term A prior to competition  Seeks to compete in term B (or a later term with no break in *This situation also applies for students seeking to compete in an continuous identification) in an additional sport that is in year-2 or later of invitational status. additional championship sport*

NAIA Eligibility Center • 1200 Grand Blvd., Suite 100, Kansas City, MO 64106 • 816.595.8300 • www.PlayNAIA.org

Situation Analysis / 2017-18 / page 6