GUIDE PART 7 BASIC PROCEDURES ON JOB

TABLE OF CONTENTS CHAPTER VII: BASIC PROCEDURES – How it all begins From order to loading On the Job – Load in Showtime After Show – Load out Damage Reporting

BUILDING LED CHAPTER XX:

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DAY BEFORE THE JOB •

CHECK THE PROJECT GROUP ON TELEGRAM FOR THE “CALLSHEET”

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CHECK IF THE ASSIGNED CREWCHIEF LISTED ANY “IMPORTANT NOTES” IN THE GROUP.

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CHECK THE “DRIVING PLAN” ON THE PP IF NOT MENTIONED IN THE GROUP.

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CHECK YOU HAVE ALL YOUR GEAR READY FOR THE NEXT DAY (see crew basis equipment)

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CHECK DRIVING TIME

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IF ANY QUESTIONS ASK THE CREWCHIEF IN TIME

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LOAD – IN DAY: ROAD TO THE JOB VENUE •

LEAVE ON TIME! BE BETER 15min. TO EARLY THEN 15min. TOO LATE…

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IF YOU ARE A CREWDRIVER PLEASE CHECKIN ON TELEGRAM (“cid” command telegram)

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IF IN ANY CASE YOU HAVE DELAY DUE TO BAD TRAFFIC OR SICKNESS CONTACT THE ASSIGNED CREWCHIEF.

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WHEN ARRIVING AT THE JOB VENUE CHECKIN ON TELEGRAM IN THE CORRECT PROJECT GROUP. (“ci” command telegram + Pixbot location confirmation).

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LOAD – IN DAY: UNLOADING THE TRUCK •

CREWCHIEF INSPECTS AND TAKES PICTURE OF THE GOODS FOR PROOF OF “SAFE ARRIVAL” + UPLOADS THIS TO THE TELEGRAM GROUP (trailer QR code visible on picture + license plate of the trailer)

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CREWCHIEF SIGNS “CMR” PAPERWORK + UPLOADS THIS INTO THE GROUP ON TELEGRAM

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UNLOAD THE TRAILER (Forklift only used by qualified people!)

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START SORTING THE LED AND CABLE CASES + SETUP A CABLE STREET

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LOAD – IN DAY: SCANNING TIME •

AS A BASE PROCEDURE ALL FLIGHTCASES – HASPELS – RACKS – PROCESSORS – ETC. NEED TO BE SCANNED WITH THE SCANNING APP.

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UPLOAD THIS LIST BY EMAIL TO: scanner@pixelscreen.be

FOR MORE INFO ABOUT THE SCANNING PROCEDURE AND THE APPLICATION PLEASE CHECK “SCANNING CHAPTER”

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LOAD – IN DAY: BRIEFING TIME •

CREWCHIEF WILL GIVE A SHORT BRIEFING ABOUT THE BUILD

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CREWCHIEF ASSINGS JOBS TO THE TECHNICIANS AND STAGEHANDS

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UNLOAD THE TRAILER (Forklift only used by qualified people!)

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START SORTING THE LED AND CABLE CASES + SETUP A CABLE STREET

Repetition, LOAD letters contain a catalog and always a lamp.

These MUST be given to customers on every production.

LAMP+CATALOG !

“LOAD-IN” to “LOAD-OUT” of the project LOAD – IN DAY: START OF THE BUILD

GROUPS HAVE BEEN ASSIGNED BY THE CREWCHIEF:

INFRASTRUCTURE TEAM

INFRA TEAM

(composed generally of one or two members) that have the responsibility of laying out all the cables required for the functionality of the LED displays.

For the infra crew the first step will be to identify and label all necessary main cables that feed the led display with power and data .

All cables must be clearly labeled and checked for full functionality. (broken clips for UTP , Harting connectors etc.)

This team has to read and understand all the plans provided by the crew chief and apply all tasks accordingly.

All cables must be clearly labelled according to plan in order to easily identify every display and patch every cable in its corresponding device of use.

At the same time the “data and power city” is also made.

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VENUE POWER

POWER SUPPLY UNIT (PSU)

POWER LAYOUT For power the Power Supply Unit (PSU) is also placed and connected to a power source via the power cables provided, and then the harting outputs are measured, in order to prevent any power malfunction that can cause serious damages to the whole system.

LED SCREEN

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PIXELSCREEN LAPTOP

DATA LAYOUT For the data layout the Technician must place a laptop as video source and configuration source, a processor as main “brain” of the system and a Linsn hub or roto rack as a splitter of the main lines from the processor .

The hub also acts as a backup for the main lines.

LINSN HUB

LED SCREEN

PROCESSOR

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BUILDING CREW For the building crew, the first step would be to identify all screens according to the plans provided and start the preparation for the physical build of the displays.

FLYBAR SYSTEM STEP 1 For flying screens the first step will be to do the rigging by hanging the flying frames provided . A steelflex and a shackle will secure the flybar to the support( truss , tube other).

STEP 2 After all flybars are placed according to the plans and the indications of the crew chief , the first panels can be hanged making sure to check that all locking mechanisms are tightly secured.

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“LOAD-IN” to “LOAD-OUT” of the project

FLYBAR SYSTEM HOIST CONTROLS Hoist control will be operated by the crew chief.

Unless permission has been given under supervision of your crew chief.

NOTE: Hoists can only be operated by Pixelscreen when confirmed by the company responsible for rigging. (Last-minute request can be done on job by form online) ONLY CREWCHIEF IS ALLOWED TO OPERATE THE HOIST CONTROL! IN NO CASE YOU ARE ALLOWED TO USE THE CONTROLS WITHOUT SUPERVISION.

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STACK SYSTEM STEP 1 For stacked screens the first step would be to ensure that the surface where the screen will be placed is straight and clean!

STEP 2 Proceed to placing the ground support provided either that is an aluminum profile or a specialized ground bumper.

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STACK SYSTEM STEP 3 The panels will be then placed on that support and tightly secured between themselves with the provided locks, but also to the support structure with special designed devices (nuts and bolts , brackets , ratchet straps , steel cables etc).

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POWER UP FIRST ROW

POWER

After the first row is placed the screen needs to be powered up and signal must be fed to all panels (live building) in order to spot any abnormalities and to replace and report any possible malfunctioning panels.

RGB TEST An RGB test is also made, and any pixels that are not functioning correctly are reported in the telegram group

PIXELSCREEN LAPTOP (RGB TEST) PROCESSOR DATA (HDMI)

USB CABLE

LINSN HUB

“LOAD-IN” to “LOAD-OUT” of the project

HANDELING WITH CARE All panels must be handled only from the backside and the worker should have minimal to no contact with the front side of the LED panel.

This keeps the panel clear of any possible damages , scratches, impacts, electrostatic discharges. The locks must be manually closed, without the use of unnecessary force, or metal tools that can damage the locks or the integrity of the frame.

ATTENTION !

IN CASE OF ANY DAMAGES, REPORT THESE WITHIN 30min. IN THE TELEGRAM PROJECT GROUP. IN CASE OF HIGH EMERGENCIES CONTACT PIXELSCREEN DIRECTLY

SYSTEM TECHNICIAN – RCG

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During the build phase, the system technician is in charge of flashing RCG of all the panels in order to make sure that all panels are functioning correctly.

He is also in charge of the configuration of the led panels, configuration that will ultimately assure that all displays are positioned according to the plans .

He than tests the screens with a series of animated .GIFs and .JPEG files that are found in the telegram group of that job under the commando /zip.

IMAGE INVOEGEN GIF + TEST SCREEN

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BUILDING OF THE SCREENS IS FINISHED 

All empty cases are stored correctly on the designated storage area. (ask crewchief)

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Make 1 or 2 spare material cases ready needed for eventual show troubleshooting. Make sure this case are in an easy access area for showcrew.

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Make a final round to check that no hardware is left behind on the ground.

MAKE SURE YOU ALWAYS HAVE 1 SPARE CASE READY OF EVERY TYPE LED PANELS USED !

IMAGE INVOEGEN GIF + TEST SCREEN

“LOAD-IN” to “LOAD-OUT” of the project BUILDING OF THE SCREENS IS FINISHED 

The system technician makes sure that all screens are backed - up and running also on the redundancy lines.

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After everything is checked, system is ready for showtime. Crew chief will let you know when everything is finished for today.

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MAKE SURE YOU ALWAYS HAVE 1 SPARE CASE READY OF EVERY TYPE LED PANELS USED !

BACK – UP LINE ATTENTION! ALWAYS MAKE SURE BACKUP LINES ARE DISCONNECTED WHEN SENDING RCG.

PIXELSCREEN LAPTOP

LINSN HUB PROCESSOR DATA (HDMI)

USB CABLE

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SHOWDAY 

The show crew has the responsibility of maintaining the system fully operational during show, troubleshooting any eventual malfunctions as fast clean and discreet as possible.

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During show, please take “HIGH QUALITY” pictures and videos for in the telegram group.

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Make sure FOH and productions has your phone number in case of problem. Use of WALKIE is advised.

Walkie can be requested at the production.

ATTENTION! IN CASE OF ANY DAMAGES, REPORT THESE WITHIN 30min. IN THE TELEGRAM PROJECT GROUP. IN CASE OF HIGH EMERGENCIES CONTACT PIXELSCREEN DIRECTLY

IMAGES INVOEGEN

AFTER SHOW 

After the show is finished the next step is the load-out phase , the dismantling of all led screens and accessories.

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RGB test will be carried out and all eventual show damages are being reported in the Telegram project group.

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After the show is finished the next step is the load-out phase, the dismantling of all led screens and accessories.

ATTENTION! IN CASE OF ANY DAMAGES, REPORT THESE WITHIN 30min. IN THE TELEGRAM PROJECT GROUP. IN CASE OF HIGH EMERGENCIES CONTACT PIXELSCREEN DIRECTLY

“LOAD-IN” to “LOAD-OUT” of the project

IMAGES INVOEGEN

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LOAD OUT TIME 

First step is to setup a cable street

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The screen will be broken down under RGB test and damages will be directly reported.

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System technician group will first of all remove the front of house lines.

ATTENTION! IN CASE OF ANY DAMAGES, REPORT THESE WITHIN 30min. IN THE TELEGRAM PROJECT GROUP. IN CASE OF HIGH EMERGENCIES CONTACT PIXELSCREEN DIRECTLY

IMAGES INVOEGEN

“LOAD-IN” to “LOAD-OUT” of the project

Work clean and efficient 

Cables will be sorted in the cable street

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All cable cases will be emptied before counting procedure can start.

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System technician group will first of all remove the front of house lines.

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COUNTING AND SCANNING FOR MISSING ITEMS When all panels are in their corresponding cases it’s time to start counting and scanning all accessories and materials.

In order to prepare all materials for departure, the countlist can be generated in the telegram group under the command /CL or /COUNTLIST Scanlist of all materials will again be send to scanning@pixelscreen .eu same as previously was done during the load in.

SCHEMA INVOEGEN

IMAGES INVOEGEN

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MISSING MATERIALS ?

After all materials are scanned and counted the worker can now check the accuracy of his scanned items via the command /LS (Load Status) and a list of the missing or not scanned materials can be generated via the command /ML(Missing List).

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SCHEMA INVOEGEN

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LOADING TIME When all materials are checked and everything is in it’s corresponding flightcases, the team proceeds with loading all material in the trailer for departure back to the warehouse.

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SCHEMA INVOEGEN