Senior Living Refresh Tool Kit

refresh Tool Kit SENIOR LIVING

PERKINS EASTMAN IS HERE TO

COLLABORATE WITH YOU ON YOUR NEXT DESIGN PROJECT

2 I PERKINS EASTMAN I REFRESH TOOL KIT

Renew, Refresh, Revitalize Senior living communities are constantly discovering ways to evolve to remain relevant within the current market. Interior renovations are booming across the country as a way to make a big impact on the resident and staff experience with minimal risk, minimal operational disruption, and a variety of options for budget control. Often we are finding that simple moves such as finish replacements and furniture upgrades can provide an attainable refreshed experience that keeps communities current and appealing to prospective residents. These interior refresh projects can be approached in a customized way to address individual community concerns and target any scope size or budget. Using this toolkit, we outline a process to see what fits best for your community.

1 2 3

Light Touch Aesthetic upgrades include replacement of flooring finishes, wall finishes, decorative lighting, and furnishings. These updates can be accomplished by an in-house facilities team within the community or by a local contractor. Depending on the jurisdiction, these replacements may not require a permit.

Minor Shifts In addition to aesthetic upgrades (replacement of flooring finishes, wall finishes, decorative lighting, and furnishings), this includes minor architectural changes such as shifts in wall locations, ceiling redesign, and reconfiguration of existing millwork. These updates would require a local contractor, a permit, and often times engineering.

Full Scale This option would encompass a full-scale repositioning of interior spaces and program functions, including finish updates, lighting and ceiling design, and furnishings. This work would require architectural support, a general contractor, engineering, and permitting.

PERKINS EASTMAN I REFRESH TOOL KIT I 3

4 I PERKINS EASTMAN I REFRESH TOOL KIT

1

Light Touch Aesthetic upgrades include replacement of flooring finishes, wall finishes, decorative lighting, and furnishings. These updates can be accomplished by an in-house facilities team within the community or by a local contractor. Depending on the jurisdiction, these replacements may not require a permit.

Example: Your community would like to evaluate a few key amenity spaces to replace the flooring and install new, updated furniture.

Phases of Work

Programming + Field Verification

Construction Administration

z In-person site visit to evaluate existing conditions and programming. z Discuss and establish concepts to meet the owner’s vision for the project. z Outline materials and finish quality level to be referenced during preliminary from pricing exercise by the owner’s selected contractor.

z On-site punch list for furnishings and final finish installations.

Cost Estimating + Prioritization z Outline scope of work with a phasing plan and documents providing quality level. z Contractor to prepare cost estimate. z Prioritization exercise with key ownership team members.

Design

Deliverables z Scope document outlining locations and specifications for new finishes, ultimately referenced by the contractor for preliminary pricing. z Specifications document of furniture and furnishings selections, to be shared with the selected procurement agent for bidding.

z Development of material palettes and FF&E. z Associated presentations for proposed selections.

Documentation z Documentation of final material selections to be utilized for pricing by contractor. z Documentation of FF&E bid package to be utilized for (optional) bidding by furniture procurement agencies.

PERKINS EASTMAN I REFRESH TOOL KIT I 5

6 I PERKINS EASTMAN I REFRESH TOOL KIT

2

Minor Shifts In addition to aesthetic upgrades (replacement of flooring finishes, wall finishes, decorative lighting, and furnishings), this includes minor architectural changes such as shifts in wall locations, ceiling redesign, and reconfiguration of existing millwork. These updates would require a local contractor, a permit, and often times engineering.

Example: Your community would like to upgrade a dining venue(s), which in addition to outdated finishes and furniture, requires attention to the acoustics and light levels. This can be addressed by modifying the ceiling design and adding other architectural elements.

Phases of Work

Programming + Field Verification

Construction Administration

z In-person site visit to evaluate existing conditions and programming. z Discuss and establish concepts to meet the owner’s vision for the project. z Outline materials and finish quality level to be referenced during preliminary from pricing exercise by the owner’s selected contractor.

z Light construction administration (submittals, RFIs) z On-site punch list for furnishings and final finish installations.

Cost Estimating + Prioritization z Outline scope of work with a phasing plan and documents providing quality level. z Contractor to prepare cost estimate. z Prioritization exercise with key ownership team members.

Design z Development of material palettes and FF&E. z Associated presentations for proposed selections.

Deliverables z Construction documents, that establish in detail the quality levels of materials and systems required for the project.

This set will be referenced for pricing and construction. z Specifications document of furniture and furnishings selections, to be shared with the selected procurement agent for bidding

Documentation z Documentation of final material selections to be utilized for pricing by contractor. z Documentation of FF&E bid package to be utilized for (optional) bidding by furniture procurement agencies.

PERKINS EASTMAN I REFRESH TOOL KIT I 7

8 I PERKINS EASTMAN I REFRESH TOOL KIT

3

Full Scale This option would encompass a full-scale repositioning of interior spaces and program functions, including finish updates, lighting and ceiling design, and furnishings. This work would require architectural support, a general contractor, engineering, and permitting.

Example: Your amenities building is not functioning in the way it was programmed. The dining spaces are oversized, and your wellness areas are undersized. This requires extended discussions to evaluate the use of spaces, potentially resulting in complete repositioning of walls, millwork, ceilings, and systems.

Phases of Work

Programming + Field Verification z In-person site visit to evaluate existing conditions and programming. z Discuss and establish concepts to meet the owner’s vision for the project. z Outline materials and finish quality level to be referenced during preliminary from pricing exercise by the owner’s selected contractor.

Cost Estimating + Prioritization z Outline scope of work with a phasing plan and documents providing quality level. z Contractor to prepare cost estimate. z Prioritization exercise with key ownership team members.

Design z Development of newly configured floor plans and design. [This may include engaging consultants (i.e. MEP or food service)] z Development of material palettes and FF&E. z Associated presentations for proposed layouts and material selections.

Documentation

z Coordination with required consultants z Documentation of FF&E bid package to be utilized for (optional) bidding by furniture procurement agencies.

Bidding and Construction Administration z Review of submittals and RFIs from selected contractor. z On-site observations of construction progress. z On-site punch list for furnishings and final finish installations.

Deliverables z Construction documents, suitable for permitting and use by selected contractor, that establish in detail the quality levels of materials and systems required for the project. z Specifications document of furniture and furnishings selections, to be shared with the selected procurement agent for bidding.

z Documentation of final floor plans and selections to be utilized for pricing by contractor.

PERKINS EASTMAN I REFRESH TOOL KIT I 9

A Branded Hospitality Model MAPLEWOOD SENIOR LIVING

Executing and Elevating the Brand Maplewood prides itself on an inspired convergence between hospitality and healthcare. Their organization is at the center of creating a forward-thinking vision, incorporating it across all locations whether ground-up models or a refresh of an existing community.

When it comes to a company’s brand, most tend to think of logo and marketing related items. But for Maplewood, their brand is much more than their website or brochure content. They treat their brand as an experience; it is something they want to be recognizable no matter which community you visit. As architects and designers, we developed a process for understanding and implementing this experience-based brand strategy into the design of each building. The key elements of this process were 1) space planning and programming; 2) first impressions; and 3) the quality level of furniture, fixtures, and furnishings.

1. Space planning and programming became an important exercise between the Maplewood leadership team and the designers. A prime example for this particular client is the culinary program, which is one of Maplewood’s most notable amenities.

This part of the brand focuses on food execution and how the dining room location and its components support the resident dining experience. By positioning the main dining room at the building’s heart, we see how this area connects residents through more than just meals. It becomes an active zone throughout all times of day. The addition of an open exhibition kitchen engages residents in a sensory way, touching on the visual, sound, and smell — all things that contribute to the overall dining experience when people choose to live in a Maplewood community.

2. First impressions are key. The Maplewood team takes time to map out the vision of residents, visitors, and staff to set the tone and emotional experience at the moment one steps through the front door. This visioning exercise continues throughout the remaining building spaces, making sure there is a cohesive and familiar aesthetic. This all ties back to the upfront space planning and programming, ensuring that these first impression spaces are prioritized and organized in a way that makes all feel welcomed.

3. The level of finish is consistent across all communities. Even though the geographic location varies, it is important to maintain an aesthetic that is distinguishable while still establishing an individual style for each community.

10 I PERKINS EASTMAN I REFRESH TOOL KIT

MAPLEWOOD AT NEWTOWN | LOBBY LIVING ROOM

NEWTOWN BEFORE PERKINS EASTMAN I REFRESH TOOL KIT I 11

MAPLEWOOD AT DARIEN | LIVING ROOM

Refresh!

The Maplewood portfolio extends beyond the ground up projects that Perkins Eastman helped to create.

Our relationship together has included numerous interior renovations at communities located throughout Connecticut and the New England area. The process for these refresh projects follows suit with how we approach a new building, taking a step back to first reflect on the Maplewood brand and then determining how we can best implement that into an existing building. Starting with programming, we work together to make sure that amenity spaces are adequately sized and positioned in the building. Many of these communities have been in service

12 I PERKINS EASTMAN I REFRESH TOOL KIT

for 15 years or longer, which over time may not necessarily continue to support Maplewood’s vision.

At Maplewood at Orange, the existing dining room was a tired space that was inadequately lit and split into awkward zones. By opening up to one larger room and addressing the lighting throughout, we were able to create a bright and welcoming space that enhances the views to the adjacent interior courtyard.

The front living area off the main lobby at Maplewood at Newtown was a flat space with no wow factor. We worked with the client to make mindful adjustments — addressing

“Maplewood treats their brand as an experience — something they want to be recognizable no matter which community you visit.”

SAMANTHA BELFOURE

DARIEN BEFORE PERKINS EASTMAN I REFRESH TOOL KIT I 13

“A successful brand comes by working closely throughout each renovation for each community — putting a high focus on first impressions and setting the individual tone.”

SAMANTHA BELFOURE ORANGE BEFORE

14 I PERKINS EASTMAN I REFRESH TOOL KIT

MAPLEWOOD AT ORANGE | DINING ROOM and updating the fireplace detail and freshening up the flooring and wall finishes. New lighting now draws people into the space as soon as you walk through the front door.

It is a popular spot for residents to sit, and by creating multiple seating zones within the space, opens up more options for both residents and staff alike.

Similar to Newtown, Maplewood at Darien has a large living area off the main entry. Much of the finishes and furniture was outdated, so Perkins Eastman brightened up the space by updating the flooring and fireplace feature.

The large skylight above creates a natural enticement into the space, which we accented with new light fixtures.

At another community, we found that the dining room’s existing furniture was in desperate need of an update.

We used the same chair style at all tables, but carefully selected a few different patterned fabrics for the outside backs of the chairs. This helped to break up the space a bit and add interest. In addition to the furniture (in this instance), we replaced an existing floor with a combination of carpet tiles that utilized different patterns to create a larger overall composition.

While the brand and overall finish aesthetic remains consistent, we recognize that each community is unique and should reflect its geographic surroundings. It is equally important to ensure that material finishes selected for each building will carry them well into the future and support their goals for the upcoming years.

PERKINS EASTMAN I REFRESH TOOL KIT I 15

16 I PERKINS EASTMAN I REFRESH TOOL KIT

PERKINS EASTMAN I REFRESH TOOL KIT I 17

C O N TAC T I N F O R M AT I O N

Samantha Belfoure IIDA,

LEED AP BD+C Associate Principal, Interiors +1 412 894 8333 s.belfoure@perkinseastman.com

18 I PERKINS EASTMAN I REFRESH TOOL KIT

Alejandro Giraldo AIA, LEED AP BD+C Principal, Practice Leader +1 203 251 7435 a.giraldo@perkinseastman.com

w w w . p e r k i n s e a s t m a n . c o m