Consultation meeting

After a round or several rounds of opinion collection‌ 1.

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Raw report(s) of opinion collection Second-hand presentation on the discussion throughout the vTaiwan process

If the community, the competent authority and the contributors think they are ready‌

Consultation Meeting Avross, Senior Legal Consultant of PDIS

Preparation

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At mini hackathon‌

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Finding the right facilitator Discuss with the competent authority and define the size and the scope of the issue Host a pre-meeting with the facilitator and competent authority The pre-meeting has to be no less than a week before the consultation meeting

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Things to do

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Rundown of the meeting Task distribution, staff list, pace and flow of the meeting

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Agenda for promotion Press release, posts on social networks, registration page

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List of invited guests and participant Press release, posts on social networks, registration page

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Seating plan Attendance fee and selection of stakeholders

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Notice for the facilitator Background of the invited guest, copies of seating plan and handouts

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Equipment list Wall banner, standing agenda poster, livestreaming cameras, registration table, name tags, snack and handouts

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One nice thing about transparency and documentation All the presentations, documents and papers are on the Internet.

So it is easy to send out the materials by URLs in invitation letters, press release and on registration page.

The Setup

Standing agenda poster Title of the consultation meeting Agenda of meeting timetable Reception Self-introduction Facilitator’s presentation Competent authority’s presentation Discussion Facilitator’s Conclusion Venue Facilitator’s name and title

Did you see any difference?

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Layout of the meeting room

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Seating Plan

Community contributors

Public sectors

Private sectors

Academics/experts

Facilitator

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Rules

On-site registration is not welcomed Facilitator calls the shot throughout the whole meeting Facilitator has to bring in valuable opinions from the online chatroom

Let’s have an exercise of consultation meeting

Legislation

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After the consultation meeting‌ 1.

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Raw report(s) of opinion collection Second-hand presentation on the discussion throughout the vTaiwan process Transcript of the consultation meeting Rough consensus?

The responsibility of competent authority

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In some cases, the issue is resolved with a guideline, a policy or a statement by the competent authority.

In other cases, it could be formulated into a draft‰bill sent to the Legislative Yuan (parliament).