Clarification of Terms for Different Stages

Clarification of Terms for Different Stages Fang-Jui Chang Service Designer/Consultant Public Digital Innovation Space @FangJuiChang @TaiwanPDIS www.pdis.nat.gov www.po.pdis.tw 05.11.2018 Toronto-PDIS Citizen Participation Workshop

PO Network Process for Collaboration (work-in-progress) Pre-collaboration Stages

Event

PO Network Process

Noticing

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During Collaboration Proposal

General agenda setting

-

Research Preperation

Monthly meeting

Government internal working and consulting

Working meeting

Government internal working and consulting

There are events happening all the time

POs from NDC POs from NDC A PDIS member make a list of preselect some or a PO send preselected petitions from an email issues (petitions the JOIN meeting notice + POs' platform to other POs proposals)

Steps

POs raise issues

Draft version with Patcon

Petitions are preselected from the Join Platform / Proposal from POs are "gathered"

Petitions are published on JOIN platform

Citizens Stakeholders

PO from the National Development Council (NDC)

Meeting notice is emailed

PDIS/POs

1. POs (and PDIS members) share followups on past collaborative meeting issues.

2. Presentation of each preselected issue

Issues (from petitions and proposals) are selected

1. Issues from past collaborative meetings "receive followup"

2. Selected issues are presented

PO from NDC

POs PDIS (including the Digital Minister without portfolio)

POs from ministries in charge of the preselected issues

3. POs and PDIS members have an open discussion on 4. POs vote to the preselected select a few issues issues

POs

POs

5. open discussion

POs from ministries in charge of the selected issue and PDIS members carry out the first round of stakeholder identification and agree on A PDIS member division of or a PO send labour among an email POs of different meeting notice ministries and to other POs PDIS.

POs and PDIS members have a general discussion on the selected issue

POs PDIS

POs Corresponding Units (administrative support/policy making)

POs from ministries in charge of the selected issue PDIS

POs from ministries in charge of the selected issue PDIS

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Data Collection

Data Structuration ＆ Analysis

Government internal working and consulting

POs and PDIS members A PDIS member gather different or a PO send types of existing an email (primary and meeting notice secondary) to other POs sources

Pre-meeting

POs and PDIS members carry out a second round of stakeholders identification

POs and PDIS members conduct indepth interviews

POs and PDIS members conduct a fieldwork investigation

POs and PDIS members organize and structure collected data

POs PDIS

POs PDIS

POs PDIS

POs PDIS

Issue analysis and mind map creation

1. Core problems identification

2. Identifying potential solutions

3. Defin governm stateme past an upcomin actions to the is

Issue related POs, 業務單位, organizations ???

POs PDIS

PDIS - Digital Minister, facilitators, stenographer

POs Issue Mapping Instruction

Other Mindmap

Mindmap

Slido

Slido

Transcript

Transcript

Livestream Tools

Hackfoldr

Hackfoldr

Link to the Join plateform

Other Additional information

Examples of Join petitions that have been selected

PDF (or a more open format) of a meeting notice

Slido website link + 2 photos showing the use of Slido during a 月會 (a first one for online questions and an another one for the vote)

PDF (or a more open format) of a meeting notice

Precise the diff types of sources

Stakeholders diagram + explanation

Example(s)?

Photo(s)?

An example of the 議題分析表 spreadsheet + explanation on how to use it ( Issue Mapping Instruction)

Link to Mindmap website + example of a 心智圖 at a 會前會 to read and build a mindmap (colors, links between post-it, e

List of the PO proposals

Transcript (+ livestream)

Link to sayit.archives.tw and to an example of a 月會 transcript (or a link to all the 月會 transcripts)

Map

Map

Transcript Map

Map

Open windows (PO network process limitations) Reflection

companies

Week

Source: PO Network Process for Collaboration

vTaiwan Process

Source: vTaiwan Process

Different terms

Source: The event image is a modified (adjusted for size) version of Paul Downey's doodle for the UK Government's Design Principles

PO Network Process for Collaboration (work-in-progress)

vTaiwan Process (work-in-progress)

PO Network Process for Collaboration + vTaiwan Process (work-in-progress)

Let’s make the clarification of terms for different stages better and map our tools and methods to a benchmark that we can all relate to!

Link: Crowdsourced Tool-Sharing