On-boarding and Off-boarding

REMOTE WORKING

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01 | REMOTE W O RKI N G

COVID-19 HAS FUNDAMENTALLY CHANGED THE WAY MOST PEOPLE VIEW LIFE, WORK, AND THE OFFICE.

Em pl oye rs h ave realis ed t h at t h eir employees are able to g et on w ith t h e i r j o bs wi t h ou t som e on e lookin g over th eir sh oulder, an d employees fin d t h a t th ey have m ore f ree t im e to sp en d w ith family an d f rien ds, an d n ot stu ck i n traffi c or pu b lic t ran sp or t for h ours.

We p re di c t t h at st aff will ch oose to spen d 80 -9 0% of th eir tim e workin g f ro m h om e , wi t h th e remain in g 10 -20 % in an office environm ent .

IT IS NOW T I M E TO CO N SI D ER T HE LONG ER -TERM I M PACT OF REMOTE

WO RK I N G

CONDUCTE D.

www.patronum.io

AND

HOW

B USI NESS

P OST- COVI D

WI LL

BE

02 | REMOTE W O RKI N G

WHAT IS REMOTE WOR KING? “ R e m ote workin g” s imp ly p ut is w h en you’re able to work f rom anywh e re , rea l i s t i c a l l y t h at ’s goin g to b e your h om e, but it could on occasions b e t h e lo c a l coffe e sh op, a co -workin g fa cility, or even th e park . Ul timately, it ’s n o t abou t “ work” b ein g a p la ce, but rath er som ethin g you do reg ardle ss o f lo c a t i on .

PEO PL E WH O A R E A B L E TO S U CC E S S F U L LY WO R K R E M OT E LY T E L L U S T H AT I T I M PR OVE S B OT H T H E I R PR O F E S S I O N A L A N D PE R S O N A L L IVE S , B UT I T ’ S N OT FO R EVE RYO N E , A N D T H AT ’ S O K .

H oweve r, for t h ose wh o h ave e mployees workin g rem otely, it is n ow cri t i ca l to un d e rs t a n d th at “ rem ote workin g ” is n ot just simply about pickin g up a l a p to p an d worki n g f rom anywh e re , t h in g s n eed to be in pla ce to make sure t h a t o u r bus i n e s s e s a n d emp loyee s remain safe an d secure.

Pat ron u m

can

h elp

b u s in esses

better

mana g e

th eir

rem ote

worke rs

by

prov i di n g a utomated p olicies s uch as employee on an d offboardin g as we l l a s sec u ri ty a u d it s.

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03 | REMOTE W O RKI N G

LONG T ERM ST RATEGY FOR R EMOTE WO RKIN G W h e n i t com e s to creat in g an effec tive rem ote workin g reg im e you n ee d s to sta r t wi t h p o licy, p roce ss an d t h en trainin g .

All of wh i ch s h ou ld b e regu larly reviewed an d updated as required.

ON-BOARDING OF NEW E M PLOYEES Som e t i m e s i t ’s t h e litt le t h in gs that make all th e differen ce, such as b e i n g gi ve n

a cce s s

to

the

righ t

files

or

even

havin g

an

email

sig na t u re

automa t i c a l ly created for n ew employees.

B u t , m o re i m p o r t a n t l y fo r t h e b u s i n e s s , b e fo re a n i n d i v i d u a l i s p e rm i tte d to a cce s s co m pa ny s e r v i ce s a n d d a t a i t i s e s s e n t i a l t h a t re m o te wo rke rs re ce i ve ro l e - a p p ro p ri a te

t ra i n i n g

on

i n fo rm a t i o n

s e c u ri ty,

data

p ro te c t i o n

and

g e n e ra l g o o d re m o te wo rki n g p ra c t i ce s .

U s i n g Pa t ro n u m , G o o g l e Wo rks pa ce a d m i n i s t ra to rs c a n c rea te ro l e - s p e c i fi c wo rk fl ows w h i ch w i l l o n l y t ri g g e r o n ce t ra i n i n g h a s b e e n u n d e r t a ke n a n d t h e i n d i v i d u a l h a s rea d a n d a cce p te d co m pa ny p o l i c i e s .

Att ri bu te s s tored wit h in t h e Goog le di rec tor y c a n b e u s ed to in d icate th e l evel of compe te n cy an in d iv id ual has fo r a ny gi ve n role or s kill.

T H E PAT R O N U M O R G A N I S AT I O N A L C H A RT F E ATU R E G IVE S N EW E M PLOYE E S T H E A B I L I TY TO LO CAT E OT H E R S WI T H I N T H E CO M PA N Y WH O CA N H E L P O R A DVI S E T H E M I F T H EY H AVE A N Y CO N C E R N E D.

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04 | REMOTE W O RKI N G

DAY-TO - DAY Wh e n worki n g re m ote ly it is of utm ost impor tan ce that th e physical secu ri ty o f t h e h om e or p la ce of re m ote work is taken into consideration. Dev i ce s used by re m ote worke rs sh ould n ot be used for personal purposes, by t h e coll ea g u e or t h eir family or f rien ds.

When

wo rki n g

within

a

public

e nv i ro n m e n t s u ch a s a co f fe e s h o p or

co -wo rki n g

fa c i l i ty

co n s i d e r

p ri va cy s c re e n p ro te c t i o n s o t h a t o t h e rs c a n n o t s e e t h e s c re e n . T h e re a re ,

of

co u rs e ,

co n s i d e ra t i o n s

h ea l t h to

and

t a ke

in.

s a fe ty Most

m o d e rn o f fi ce s a re d e s i g n e d to b e e rg o n o m i c , to re d u ce t h e l i ke l i h o o d of

re p e t i t i ve

s t ra i n

i n j u r y.

M a ny

h o m e s d o n o t p o s s e s s a d e d i c a te d wo rks t a t i o n o r o f fi ce ch a i r.

We a re awa re of s om e in s t an ce s wh ere ironin g boards at th e en d of beds h ave bee n u s e d a s a make sh ift d esk a n d chair. Prolon g ed use of such a setup m ay cau s e i nju r y, p reven t in g t h e collea g ue f rom workin g , an d also ope n t h e co mpa ny to h eal t h an d s afety claims.

PATRONUM CA N H E L P AUTO M AT I CAL LY C REATE AND SHARE A HEALTH AND SAFETY R I S K A S S E S S M E N T D OCUM ENT TO AL L COL L EAG UES . TH IS CAN THEN BE U N D E RTA K E N , AND R EG UL ARLY R EVI EWED, TO ENS U RE AN OPTIMAL A N D S A F E WO R KI NG ENVI R ONM ENT.

TRY PATRONUM FREE FOR 30 DAYS

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05 | REMOTE W O RKI N G

O F F -BOAR D IN G OF LEAVER S Yo u r e mp l oye e exit p roce ss s h ould differ for “g ood” an d “ba d” leave rs.

Usua l l y, t h e on ly d iffe re n ce will be th e tim e that th eir ability to a cce ss ser v i ce s , a ccoun t s or ot h er se n sitive data is rescin ded. ie. a ba d l eaver sh ould h ave s er vice a ccess rescin ded imm ediately, w h e re a go od l eave r may work t h e ir n ot i ce period.

WI T H PAT R O N U M YO U CA N C R E AT E A F U L L A N D CO M PR E H E N S IVE D E PR OVI S I O N I N G P O L I CY FO R A L L TYPE S O F E M PLOYE E S . I T M A K E S S U R E T H AT A L L D EVI C E S , ACCO U N TS A N D S E R VI C E S A R E DISABLED AND LICENSES AND R E TA I N E D DATA A R E R E D I ST R I B UT E D ACCO R D I N G LY WI T H I N T H E B U S I N E S S .

MANAGE WI TH CONFI D E NC E Usin g

a

s e r v ice

m a na g e m e nt

can

s u ch be

as

Patronum

comp lex.

So

for

rath er

Goog le than

Workspa ce reinventin g

(G

S u i te )

th e

wheel

Pat ronu m i n clu d es many b e st p ra c tice policy work flows. Adh eren ce to t h e se wo rk fl ows c a n p rov id e con fi d en ce w ithin th e busin ess, an d, impor tan t l y to custom e rs a n d p rosp e c t s .

READY TO BECOME THE MASTER OF YOUR DOMAIN? Yo u c a n re g iste r an d ge t s t ar ted w ith Patronum in as little as a m i n u te .

Book a n on lin e d em on st rat ion today at www.patronum.io

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